Erasmus+ Learning Mobility Projects at Sumy State University

Olena Gorobchenko, Deputy Head of the International Affairs Office

Sumy State University (founded in 1948)

•15.000 students, 1600 international students from 50 countries, 9 English language programmes in IT, management, marketing, medicine, electronics

•51 specialties with about 90 academic programmes from humanities and medicine to engineering and IT, 45 postgraduate and post-doctoral programmes

•Number of staff – more than 2000; 130 Doctors of Sciences, Professors; 660 PhDs, Associate Professors

Sumy State University Structure:

Medical Institute Oleg Balatskyi Academic and Research Institute of Finance, Economics and

Management Academic and Research Institute of Business Technologies "UAB“ Academic and Research Institute of Law Faculty of Electronics and Information Technologies Faculty of Technical Systems and Energy Efficient Technologies Faculty of Foreign Philology and Social Communications

Sumy State University KA1: Facts and Figures

40 projects with 25 partner Universities from 14 countries (Poland,

Germany, Italy, Greece, Romania, Bulgaria, Cyprus, Estonia, France, Ireland, Lithuania, Spain, Sweden, Great Britain)

About 100 grantees 85% outgoing vs 15% incoming All the fields of education from engineering to humanities available

at Sumy State University All categories and types of mobilities

Reliable partnership Poland, Romania, Greece, Italy, France, UK, Germany, Cyprus and Estonia

Quality of the application: - relevance of the strategy - roles and responsibilities - quality of project design and implementation - impact and dissemination

Implementation of mobilities

Dissemination and sustainable results

Key steps

Call for applications

University’s website Presentations at the faculties Social media Mailing lists Individual meetings

at the International Affairs Office

What’s new? Radio of the University Student’s e-cabinet

Documents to be submitted:

Staff members:

CV Proposed mobility programme Invitation letter if available

Students: CV Letter of motivation Letter of recommendation

Transcript of records Preliminary

learning agreement Language

certificate

ID

Selection procedures

Selection provided by the home university (in the majority of projects)

1.Application documents to be submitted to the International Affairs Office

2.Interview in English 3.Meeting of the Selection Committee 4.Selection by the home university 5.Forwarding the application documents of the selected

students to the host university 6.Confirmation from the host university

Important! Be sure to have a list of the selected students and staff, and a reserve list as well.

Selection procedures

Selection provided by the host university 1.Application documents to be submitted to both

universities 2.Nomination by the home university and selection by

the host university

Important! Be sure to have a ranking list of the nominated students and staff.

Joint selection

Regulatory documents

Erasmus+ Programme

Guide

Inter-institutional agreement

Mobility agreements/

Learning agreements

Erasmus+ Student Charter

Challenges VS Recommendations

Synergy of academic and administrative staff work: - academic – categories, quotas, mobility content - administrative – documentation, recognition, deadlines

Clear agreements of partners before launching mobility: - on matching schedules - on lists of courses/modules offered and recognition procedures - on language proficiency and other selection criteria

Provisions for open access and transparent selection: - effective set of tools for wide dissemination - extended selection committees, including students

Challenges VS Recommendations

Focus on the incoming mobility: - design of attractive programmes/modules in foreign languages - supporting services (adaptation, accommodation, mentoring)

Thorough monitoring of on-going mobilities: - regular meetings and collection of feedback - evaluation of learning/training progress

Creation of Erasmus community: - programme alumni - platform for communication (forum, website, social nets)

Feedback of the grantees

• http://sumdu.edu.ua/int/en/international/355-learning-mobility • http://sumdu.edu.ua/int/en/international/international-

projects/108-academic-projects/482

Sumy State University International Affairs Office http://sumdu.edu.ua/int Tel/fax: +38 (0542) 33-10-81 e-mail: info@dir.sumdu.edu.ua