[email protected] llp/erasmus office r ome, april 12th 2011
TRANSCRIPT
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ORGANIZATION CHART
ERASMUS OFFICE ORGANIZATION-SAPIENZA UNIVERSITY
STUDENTDIVISION
LLPERASMUS
OFFICE
FACULTIES(11)
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Logistical information
Wednesday, April 13 th• Coffe break – 11.00/11.30 Senato Accademico Office of
Rector building – first floor• Workshop D – Aula C – Office of Rector building ground
floor • Workshop E – Senato Accademico Office of Rector building
– first floor• Workshop F – 14.30 meeting point in Piazzale Aldo Moro n. 5
– back at from 18.00 p.m.
Tuersday, April 14 th
Plenary session at Aula degli Organi CollegialiCollective Bodies Room
University Campus, Office of the Rector Building, ground floor
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LLP/ERASMUS OFFICE: ACTIVITIES
ERASMUS Office manages:
– OUTGOING ERASMUS STUDENTS (in the academic year 2010/2011
almost 1.230 Erasmus outgoing students)
– INCOMING ERASMUS STUDENTS (LANGUAGE COURSES)
– TEACHING STAFF MOBILITY
– PLACEMENT MOBILITY
– TRAINING STAFF MOBILITY
– MANAGEMENT OF FUNDS (EUROPEAN COMMUNITY GRANT AND UNIVERSITY GRANT)
– REPORTS TO LLP/NATIONAL AGENCY
– EVENTS (WELCOME DAY AND INTERNATIONAL CONVENTION)
– RELATIONS WITH ORGANIZATIONS OUTSIDE UNIVERSITY (LAZIOADISU – INSTITUTION
FOR STUDY RIGHT AND ESN – ERASMUS STUDENT NETWORK)
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ERASMUS OFFICE AND FACULTIES
Erasmus office
Scientific Erasmus CoordinatorRSEF
Erasmus
Administrative Responsable RAEF
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1°STEPORGANIZATION
Inter-Institutional Agreement: this is the basis of the Erasmus Mobility.
Collection and control of all the signed Inter-Institutional Agreement at a central level
Our database Socrates-Organizer: is the programme that unites our office with all of the Erasmus Faculty Corners
Erasmus announcement competition at Faculty level Selection of applying students and grant assignment
(student financial contract)
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2°STEPPRIOR TO DEPARTURE
Collection of all the student financial contracts Organization of collective student meetings Delivery of Erasmus Folder (contains different forms as:
arrival certificate, Erasmus student charter, Erasmus student experience report, RAEF list and contact data, request for extension form, attendance certificate)
Recording of all student bank-account data
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3° STEPDURING ERASMUS PERIOD
Collection of all the student arrival forms (duly filled in) Payment: Community grant for 2011(€ 230,00 per month), University and Ministry co-financing not decided yet (for 2010
about € 180,00 per month, about € 100,00 as journey travel contribution and about € 50,00 as ministry grant)
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4° STEP AT THE END OF THE ERASMUS PERIOD
Collection of all the student forms (duly filled in) Financial check Report to LLP/National Agency (intermediate and final report)
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Erasmus Placement Mobility
• Total grants amount: 15 grants of 4 months each (59 months from LLP/Erasmus National Agency
• Erasmus Placement competition annoucement:
• Training enterprise proposed by the Faculty• Training enterprise proposed by the Student (the
sources to look for an organization are: Stage office at Faculty level, teachers, own contacts
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Student selection
Students selection:
• The student selection is merit-oriented and it is carried out by means of common qualifications (language knowledge, number of credits achieved, etc.) and specific ones – at Faculty level (previous experiences, curricula, organization acceptance etc.)
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Economic contributions
Erasmus grant from the European Community (almost 500,00 euro for month)
University and Ministry co-financing not yet decided (for 2010 about € 180,00 per month, about € 100,00 as journey travel contribution and about € 50,00 as ministry grant)
Specific contribution for disabled students
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Erasmus Student Mobility for Placement at Sapienza
Documents after the selection
• A preliminary agreement “Letter of Intent” is endorsed by the host organisation to engage a cooperation with our university in the frame of Lifelong Learning Programme
• A "Quality Commitment" setting out the rights and obligations of all the parties relating to the placement abroad
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Erasmus Student Mobility for Placement at Sapienza
Documents prior departure
students are provided with:
• A “Training Agreement” regarding his or her specific programme for the placement period; this agreement must be endorsed by the student, the home higher education institution and the host organisation; and it is drawn up with the assistance of a Faculty supervisor
• A placement agreement (grant agreement) covering the mobility period and signed between the student and his or her home higher education institution
• The Erasmus Student Charter setting out the student's rights and obligations with respect to his/her period abroad
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AT THE END OF THE ERASMUS PERIOD
Collection of all the student forms (duly filled in)- Transcript of work - Attendance Certificate - Erasmus Placement student experience report.- Financial check Recognition at Faculty level by using Ects credits on the base of the Transcript of Work
Report to LLP/National Agency (intermediate and final report)
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CONTACT DETAILS
For any questions, input and suggestions
Thank you for your attention!