ERPStores Module

SHASHANK TRIPATHI

Stores Management

A professionally managed Stores has a process and a space within, to receive the incoming materials (Receiving Bay), keep them for as long as they are not required for use (Custody) and then to move them out of stores for use (Issue).

The basic responsibilities of stores are to act as custodian and controlling agent for parts, supplies, and materials, and to provide service to users of those goods.

Stores Functions

Receipt of incoming goods Inspection of all receipts Storage and preservation Identification of all materials stored Materials handling Packaging Issue and dispatch Maintenance of stock records Stores accounting Inventory control Stock-taking

Stores relation to other Functions

Why ERP ?

Streamlining processes and workflows with a single integrated system. Reduce redundant data entry and processes Improved workflow and efficiency Improved customer satisfaction based on improved on-time delivery, increased quality, shortened

delivery times Reduced inventory costs resulting from better planning, tracking and forecasting of requirements Turn collections faster based on better visibility into accounts and fewer billing and/or delivery

errors Decrease in vendor pricing by taking better advantage of quantity breaks and tracking vendor

performance Track actual costs of activities and perform activity based costing Provide a consolidated picture of sales, inventory and receivables

https://www.youtube.com/watch?v=fQ_l8MiwNDQ

Indent

Based on the requirement from the various Departments

Generally Issue slip is received Check the material in stores If available issue items and update

stock register If not available, indent to Purchase

department for purchase of that item

Receiving of Material

Receiving of material on the basis of Purchase Order, Challan/ Invoice.

Verify Qty. with PO & challan/Invoice and prepare GRN.

If the material need Inspection, Inform QA.

Creating New Stock Item

While creating a new stock item user has to be very careful as organizations need full traceability of each material

“ERP automatically prompts you to enter the important data related to the stock item for the easy traceability of item”

Updating of Stock Register

Reorder Point Planning

Organizations generally has lot of items in inventory.

Items can be both perishable and non- perishable

Items with high/Low frequency of use

“It is very important to maintain reorder point for each item, for the smooth functioning of organization”

Material Dispatch

Check Purchase Order and Sales Order

Prepare Packing List and material Gate pass.

“ So we can see for dispatching material stores need a lot of information from various departments which ERP enables easily and swiftly”

Packing List and Gate Pass

QUESTIONS ?