esugam user manual

GOVERNMENT OF KARNATAKA

DEPARTMENT OF COMMERCIAL TAXES

IN ASSOCIATION WITH

NATIONAL INFORMATICS CENTRE

DDEEAALLEERR’’SS UUSSEERR MMAANNUUAALL

FFOORR

e‐SUGAM

2

Government of Karnataka

Commercial Taxes Department

Table of Contents

PREFACE.....................................................................................................................................................3 INTRODUCTION TO MANUAL .................................................................................................................................... 3 AUDIENCE............................................................................................................................................................. 3

ABOUT E‐SUGAM........................................................................................................................................3

1. WORKING WITH E‐SUGAM (DEALER) ............................................................................................... 7

1.1. LOGIN ........................................................................................................................................................ 7 1.1.1. Overview ........................................................................................................................................ 7 1.1.2. Action ............................................................................................................................................. 9 1.2. DEALER’S E‐SUGAM MAIN PAGE ................................................................................................................ 10 1.2.1. Overview ...................................................................................................................................... 10 1.2.2. Action ........................................................................................................................................... 13 1.3. E‐SUGAM FORMS..................................................................................................................................... 13 1.3.1. New Entry..................................................................................................................................... 13 1.3.1.1. Overview ...................................................................................................................................... 13 1.3.1.2. Action ........................................................................................................................................... 21 1.3.2. Cancel........................................................................................................................................... 22 1.3.2.1. Overview ...................................................................................................................................... 22 1.3.2.2. Action ........................................................................................................................................... 23 1.3.3. Upload XML/ ZIP file .................................................................................................................... 24 1.3.3.1. Overview ...................................................................................................................................... 24 1.3.3.2. Action ........................................................................................................................................... 27

1.4.1 XML File Format …………………………………………………………………27-29 1.4.2 XML Sample file…………………………………………………………………..29-30 1.4.3 Codes to category of transaction………………………………………………….. 30-31 1.4.4 State Codes ………………………………………………………………………31-32 1.4.5 Verification of account of e SUGAM account……………………………... 33-34

3



Introduction to Manual

This Manual is the primary reference for e‐SUGAM: Dealer Module. The purpose of this

manual is to introduce the system to the new user and to provide sufficient details so

that as users progress through the manual they gain a full understanding of the

application.

The manual is organized overall to flow from a general to a specific perspective. The

purpose being that as one reads through this manual he will be able to develop a

conceptual framework.

Each functionality has been explained with the help of 3 sections:

• Overview

• Exhibit (Figure)

• Action

Also whenever any terminology has been borrowed from the application, it has been

marked in bold

Audience The manual is prepared for:‐

Dealers / Traders

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Abbreviations

ABBREVIATION EXPANDED FORM

VAT Value Added Tax

LVO Local VAT Office

VSO VAT Sub Office

TIN Tax Payer’s Identification Number

List of Exhibits

EXHIBIT DESCRIPTION

1. Main page of the e‐filing system

2. Login Screen for e‐SUGAM Dealer Module

3. First time Login Screen

4. Basic Information of New Users

5. Creation of New Username Module

6. Dealer’s e‐SUGAM Main Page

7. New Entry

8. After clicking on Save button

9. Update and Submit option

10. After clicking on Select button

11. After clicking on Submit button

12. After clicking on Print option

13. Cancellation of e‐form

14. Cancel form

15. Excel format

16. Upload XML file

17. Validate XML file

18. After Validation of XML file

19

Update and Submit

20 e SUGAM Form with unique number

5



About e‐SUGAM

e‐Sugam is a facility provided to the dealers to upload the details of goods being

transported onto the department’s website while dispatching/receiving the goods and

obtain an unique number as a proof of uploading such transportation details. The unique

number thus obtained shall be produced before the check post/enforcement officer

Every dealer registered under Karnataka Value Added Tax, 2003 needs to enter the

details of notified goods being dispatched or transported in the format appearing in one

of the department’s websites namely: http://vat.kar.nic.in,

http://164/100.80.20/vat505, http://vatkar.gov.in , before the movement of good

commences. The Commissioner is authorized to notify the goods, the transport of which

needs to be entered in the notified website.

Thus a trader, before dispatching goods by a truck, first uploads each transaction’s

details onto the department’s website electronically, obtains an acknowledgement, e‐

SUGAM, for having uploaded, and then uses this e‐SUGAM as a valid document for

transportation of goods, This would ensure that all sales would be properly accounted

and the problem of tax evasion would not arise

Architecture of e‐Sugam System

All the registered traders are given a unique identity through which they can upload

their transactions on the central ‘Server’. The access to central server is controlled

through a user name and password assigned to each trader. A user friendly uploading

screen has been designed for use by traders – the screen captures vital details of each

transaction like details of buyer, value of transaction, name of commodity etc. On

uploading the data, the central server stores the data and generates a unique number

for each transaction and relays it back to the trader.The entire process takes 15 to 20

seconds. This unique number serves the purpose of acknowledgement.

The trader gives this unique number to the truck driver. When the truck reports at the

check post, he simply informs this number to the check post officer. The check post

officer just feeds this number into his computer. The computer immediately responds by

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displaying all the details which the trader had uploaded. The check post officer can then

compare the information uploaded with actual physical situation in the truck (normally

the name of the commodity, the approximate quantity and rough values are verified. If

there are no variations, the check post officer allows the truck to proceed. In case of

discrepancies the process for imposition of penalty is set into motion. In case of a mobile

check post, the checking is done by sending the unique number through SMS. A return

message gives the details of the transactions.

As shown below in the diagram, there are various layers of redundancies in the system

due to which there is absolutely zero down time.

Web based e‐Sugam System

Advantages of e‐Sugam System

The following are the benefits of e‐Sugam system:

• Increased tax revenues for the department

o Better compliance to laws by traders

o Enabling processing of information furnished by traders

o Better utilization of human resources

• Simplifying procedures and eliminating frequent visits of traders to tax offices

• Reducing detention of vehicles at check posts

• Shifting capture of information from paper mode to electronic mode – savings in

paper and ease of processing.

7



1. Working with e‐SUGAM (Dealer)

1.1. Login

1.1.1. Overview

• Getting login account

You need to request the concerned Local VAT Officer (LVO) or VAT Sub Officer(VSO)

for an account in VAT e‐filing systemby submitting an application to the

Jurisdictional LVO/VSO. After processing, the jurisdictional LVO/VSO willprovide the

username and password. In case, you have already obtained the username and

password for other purposes like e‐filing of return, for obtaining the‘C’ form

electronically etc., you may use the same username and password for the purpose

of obtaining e‐SUGAM. However, for the first time, the jurisdictional LVO/VSO has to

enable you to obtain the e‐SUGAM. It is important to maintain the username and

password securely and confidentially so as to avoid the misuse of the same.

Note: Maintain the username and password securely. Please change your

password as often as possible and keep it safe and secure and do not part with

anyone. Ensure that only authenticated person uses this to work on the VAT e‐

filing system.

• Regular Logging in

Login to the Commercial Tax Department’s website:http://vat.kar.nic.in or

http://vatkar.gov.inor http://164.100.80.20/vat505. When you enter the web

address in the browser’s address bar, the system shows the main page of the e‐filing

system which would be as shown below:

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Exhibit 1: Main page of the e‐filing system

You can see addresses of all the three websites and their utilities. For e‐ SUGAM, you

may use all the three websites. However, for quick and easy access you are advised

to use the websites: http://vatkar.gov.in or http://164.100.80.20/vat505 instead

ofhttp://vat.kar.nic.in. Once you click on any one of the three websites, the

following screen will be opened.

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Exhibit 2: Login Screen for e‐SUGAMDealerModule

Enter username and password provided by the CTD and click on Login button.

1.1.2. Action

FIELD/ BUTTON DESCRIPTION

Username Enter the User Name (Login ID)

Password Enter the Password

Login Click on Login Button to login into module

Exit Click on Exit Button to exit the module

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1.2. Dealer’se‐SUGAMMain Page

1.2.1. Overview

First time logging in

When you log in for the first time into the system successfully using theusername

and password given by the department, you will be displayed with the following

screen.

Exhibit 3: First time Login Screen

You are requested to click on “Next”. Then a new screen, requesting to enter your

contact information will be displayed.

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Exhibit 4: Basic Information of New Users

You may please note that contact person’s name should start with a capital

letter. Further, the first three fields are mandatory fields and only after entering

these details, the system allowsyou to go to the next screen. If you click on Next,

the following screen willbe displayed:

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+

Exhibit 5: Creation of New Username Module

.

You have to enter the username and password of your choice. The

usernameshouldbe ofat least 5 characters, andpassword of at least 8 characters

containing combination of alphabets (A‐Z, a‐z),numerals (0‐9) and some special

characters (@, #, $, %,&). You have to enter your password twice. Thereafter, when

you click the Create button, system generates the new username if it does not

already exist in the system.Once the sign in process is completed, you will be

directed to theMainPage.

The below screen will list the Main Menu wherein you will find various menu items

listed below.

Exhibit 6: Dealer’se‐SUGAMMain Page

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1.2.2. Action BUTTONS DESCRIPTION

e‐SUGAM Forms Here you will find the following options:

• New Entry

• Upload XML/ZIP file

• Update and Submit

• Cancel

Sign Out Click on this button to sign out

1.3. e‐SUGAM Forms

1.3.1. New Entry

1.3.1.1. Overview

You need to click on New Entry option under e‐SUGAM Forms. (If you have not

added the commodities that you are dealing with, you will not be shown the main

screen of e‐SUGAM. You need to go to Reports and Help>Add e‐

SUGAMCommodities and insert commodities, then come back to e‐SUGAM form).

You will have to fill the e‐SUGAM New Entry form. In the form you need to enter the

details of the goods that are being transported. Transportation details such as

Transporter’s Name, GC/LR NO and Vehicle Number are optional fields. If the goods

arebeing transported within the State of Karnataka then a radio button “Within the

State” shall be clicked. In fact, by default the said radio button of “Within the State”

is already selected. In case, the goods are transported from outside the State or

being transported to the dealers of outside State,then you are required to select the

radiobutton “Interstate”. You may please note that the “Category of transaction”

and corresponding document to be chosen from “Document Type” arecorrelated.

The details are as under:

For “After Sale”, “After purchase” and“To his principal”, the document type

would be”Invoice.”

In case, the goods are purchased from URDs and transported, then for the

category of transaction “ After purchase”, the document type would be

“Self‐Purchase bill”.

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For “Consignment Sale (Receipt)” and “Consignment Sale (Dispatch)” the

document type would be “Consignment Note”

“To His Shop/Godown/Storage”,“Stock transfer (Receipts)” and “Stock Transfer

(Dispatches)”, the document type would be “ Stock Transfer Memo”

“For jobwork” and“Return after jobwork”, the document would be “Labor

charges bill/ Job work bill”.

For any other category of transactions,the document type would be “Others”.

You may please note that if the correct document type is not selected corresponding

to the category of transaction, the e‐SUGAM unique number would not be

generated.

If you have chosen the radio button of “ Within the State” and the category of

transaction as one of these three: 1) “To His Shop/Godown/Storage” 2) “ Stock

transfer (Receipts) and 3) “Stock Transfer (Dispatches), then the system will

automatically display your TIN in the field “ Other dealer TIN”. Further, if you enter

the TIN of the dealer in the field“Other dealer TIN” within the state and if the cursor

is not moving, you are requested to press the “Enter” key from the key board. The

computer system verifies the TIN from theCTD’s data base and if the TIN is correct

and valid, the system displays the Name and Address of such dealerautomatically.

Otherwise a message “Invalid TIN” will be displayed. If the sales are to consumers,

government department etc. for which TINs are not available, then for”Within the

State” transactions, you have to enter the TIN: 29000000000 and press the “Enter”

key from the key board so that the cursor will appear in the Name and Address field.

Thereafter you have to key in the name and address of the URD.

In case, you have selected the radio button “Interstate”, then the field“Other dealer

TIN” should have the TIN of the dealer of other State. If a dealer of other State is

URD, then you may enter first two digits as code of that State followed by nine

zeros. (State Codes of various States and Union Territories are furnished at the end

of this user manual). For instance in case of URD of Maharashtra, the TIN would be

27000000000. After entering the TIN of the dealer of other State or URD of other

State, just press the “Enter“key from the key board so that you may enter the

“Name and Address” by keying in the details. Thenclick on either Save button to

save the form or click on Save and Submit button to submit the form.You can also

click on How to fill e‐SUGAM Screenfor guidance on filling the form. Click on Exit

button to exit the screen.

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Exhibit 7: New Entry

Below are the fields to be filled up in the New Entry Form:

FIELDS/ BUTTONS DESCRIPTION

From Place Enter the place from where the goods are being

transported

To Place Enter the place to where the goods are being transported

Goods Details This field has the following options:

• Commodity: Select the commodity to be

transported

• Common Desc.(optional): Describe the

commodity

• Quantity with Units: Enter the quantity of goods

along with units

• Value (Rs): Enter the value of goods in Rs

Transporter/Owner Details (optional)

This field has the following options:

• Trans. Name: Enter the name of the transporter

• Vehicle No: Enter the vehicle number

• GC/LR NO: Enter the GC/LR number

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• Category of Transaction: Select from one of the

following categories of transaction based on

transaction type for which delivery note in Form is

being generated:

o After Sale

o After Purchase

o To his principal

o Interstate consignment for sale

o Intrastate consignment for sale

o To his shop/ Godown/ Storage

o For Jobwork/ Return after Jobwork/ Line

Sale/ Stock Transfer/ Others

Details of other party as per the category of transporting goods

This field has the following options:

• Other Dealer Tin: Enter the Tin of the other

dealer with whom the transaction is being carried

out

• Name & Address:In case, the transportation is to

the registered dealer of Karnataka, then the

“name and address” of the dealer is automatically

displayed in the relevant column and you need

not enter the said details. In case, the goods are

transported to Un‐registered dealer or the other

state dealer, the ‘name and addresses of the

dealer need to be entered

• Document Type:Select the type of the document

in this field in relation to the transportation of

goods for which the delivery note in Form is

issued. The “document type” also should match

with the requirement under the category

selected. In case of “After sale” and “To his

principal” categories, document type needs to be

“Invoice” and in case of “After Purchase”

category, the document type needs to be

“Invoice” or “Self‐purchased Bill”. All the details

have been mentioned earlier.

o Invoice

o Consignment Note

o Stock Transfer Memo

o Self Purchase Bill

o Lab. Chg/ Jobwork Voucher

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o Others

Doc. No Enter the document number

Doc. Date Enter the document date

Date of transportation of goods for sale (Today or Tomorrow)/ Likely Date of goods entering the state in case of inter‐state purchase( 10 days from today)

You can enter date of transportation of goods as Today’s

date OR Tomorrow’s date for local purchase and sale or

likely date of goods entering the state, in case of inter‐

state purchases as 10 days from today. Other dates are

not allowed for this column

If you click on Save button, you will be directed to the screen below. You can

continue entering other e‐SUGAM forms or click Exit to come out from this screen

Exhibit 8: After clicking on Save button

Once you click on Exit button, system takes you to Main page. Here you need to

select, the Update andSubmitoption to submit and generate the e‐SUGAM form.

Once you click on the Update andSubmitoption, you will be directed to the screen

18



below.Here you will be displayed with all the forms entered by you. You need to

click on Select button against the form to be submitted and printed as shown below.

Exhibit 9: Update and Submit option

Once Select is clicked, you will be shown the forms details and on click of the Submit

button, the form will be submitted.

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Exhibit 10: After clicking on Select button

Once you click on Submit button, you will be directed to the screen below. Now, you

can see the new page with the serial number for the form as shown below. This

serial number generated by the computer system is a unique number and it is

anauthenticationof entering in website the particulars of the goods carried by the

consignor or consignee. You may specify this unique number on the document being

carried by the person in charge or the driver of the goods vehicle. You may also take

a print of the e‐SUGAM form which is not mandatory but optional.You can select any

one of two options: Form Print or Pdf Print. Clickon Print option to print the form.

Click on Exit button to exit this screen

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Exhibit 11: After clicking on Submit button

Once you click on Print option, you will be directed to the screen below.You should

ensure that Acrobat Reader is installed on your system. Otherwise you cannot see

the next screen. However you can continue printing with “Form Print” type. It is

advised to install “ACROBAT READER” to have better quality print of form. Here you

can select the print option in file menu of the Internet Explorer. On click of the print

option, 1 copy of the e‐SUGAM form will be printed. You can take the copy of the e‐

SUGAM form or e‐SUGAM Serial No. for verification in the checkpost.

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Exhibit 12: After clicking on Print option

1.3.1.2. Action


Main Page Click on this button to go to main page

Sign Out Click on this button to sign out from the application

How to fill e‐SUGAM Screen

Click on this option for guidance on filling the form

Save Click on this option to save the form

Save and Submit Click on this option to submit the form

Update and Submit Click on this option to update and submit the form

Delete Click on this option to delete the form

Select Click on this button against the form to be submitted

Form Print Select this option for printing the form

Pdf Print Select this option for printing the form in pdf format

Print Click on this button for printing the form

Exit Click on this option to exit the screen

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1.3.2. Cancel

1.3.2.1. Overview

The cancellation is allowed only in case where e‐SUGAM number is generated but

cannot be viewed forsome reason.

Click on Cancel option if you want to cancel thee‐SUGAM form. You will be directed

to the screen below. You can either enter the e‐SUGAM serial number or Date of

Submission (in format DD/M/YYYY). Then click on Process button. Click on Exit to

exit this screen.

Exhibit 13: Cancellation of e‐form

After clicking on the Process button, you will be directed to the screen below. Click

on Cancel button to cancel the form. Click on Exit to exit this screen.

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Exhibit 14: Cancel form

1.3.2.2. Action




Serial No This field contains the e‐SUGAM serial number

Date of Submission This field contains the submission date of the form

Process Click on this button to go to Cancel form page

Cancel Click on this button to cancel the form


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1.3.3. Upload XML/ ZIP file

1.3.3.1. Overview

If there is a requirement of generating large number of e‐SUGAM numbers, you may

use the facility of uploading the XML file. You are required to prepare the statement

in Excel format as shown below.

Exhibit 15: Excel format

You are required to download a converter from the website: http://vat.kar.nic.in

available under the heading “Reports and Help” and install the same into your

system. Convert the Excel file into XML by just copying the records and pasting on

the converter.

Click on Upload XML/ZIP file option if you want to upload theXML file containing the

details of your goods. As shown in the below screenshot, click on Browse and select

the file to be uploaded. Then click on Upload button to upload the file. Click on Exit

to exit this screen.

25



Exhibit 16: Upload XML file

After uploading the XML file, the next step is to Validate XML file as shown below.

Exhibit 17: Validate XML file

26



After clicking on Validate XML file, you will be directed to the below screen. If the

data is okay, the system allows you to Save the details.

Exhibit 18: After Validation of XML file

Then you have to go back to main menu and click onUpdate andSubmit and the following screen will open.

Exhibit: 19 Details of e SUGAM after submission of xml file. After selecting and submitting individual record, the e SUGAM form along with unique number will be displayed as under:

27



Exhibit 20: e SUGAM form with unique number.

Action




Enter File Name Click on Browse to select the XML file to be uploaded

Upload Click on this button to upload the XML file

Validate XML file Click on this button to validate the XML file

Back Click on this button to go back

Save Click on this button to save the file after validation

Update and Submit Click on this button to edit, delete any record. If every

record is ok click on submit.

Select Select individual record to obtain e‐SUGAM number.


1.4.1 XML File Format

XSD for the XML file of e‐SUGAM is given

<?xml version="1.0" encoding="utf‐8"?>

<xs:schema elementFormDefault="qualified"

xmlns:xs="http://www.w3.org/2001/XMLSchema">

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<xs:element name="VAT505_req" />

<xs:element name="Vat505_Det">

<xs:complexType>

<xs:sequence>

<xs:element name="Tin" type="TinNoType" />

<xs:element name="InvNo" type="v_gcinv_no" />

<xs:element name="InvDt" type="xs:date" />

<xs:element name="Dn_dt" type="xs:date" />

<xs:element name="Buy_Tin" type="TinNoType" />

<xs:element name="Buy_Nm" type="addresstype" />

<xs:element name="Fro_Place" type="addresstype" />

<xs:element name="To_Place" type="addresstype" />

<xs:element name="Goods_Desc" type="addresstype" />

<xs:element name="qty_unit_det" type="addresstype" />

<xs:element name="Val" type="xs:integer" />

<xs:element name="Tr_Veh_Own" type="addresstype" />

<xs:element name="Veh_No" type="Vehno" />

<xs:element name="Gc_Lr_No" type="v_gcinv_no" />

<xs:element name="Trans_Goods_Cat" type="cattype" />

<xs:element name="doc_type" type="documenttype" />

<xs:element name="Comm_Code" type="DecTyp" />

</xs:sequence>

</xs:complexType>

</xs:element>

<xs:simpleType name="TinNoType">

<xs:restriction base="xs:integer">

<xs:minInclusive value="1000000000" />

<xs:maxInclusive value="99999999999" />

</xs:restriction></xs:simpleType>

<xs:simpleType name="addresstype">

<xs:restriction base="xs:string">

<xs:pattern value="[a‐zA‐Z0‐9\.\,\‐\s\/]*" />

<xs:minLength value="1" />

<xs:maxLength value="50" />

29



</xs:restriction>

</xs:simpleType>

<xs:simpleType name="v_address">





</xs:restriction>

</xs:simpleType>

<xs:simpleType name="v_gcinv_no">



<xs:minLength value="1" /><xs:maxLength value="20" />

</xs:restriction>

</xs:simpleType>

<xs:simpleType name="Vehno">



<xs:minLength value="1" /><xs:maxLength value="12" />

</xs:restriction>

</xs:simpleType>

<xs:simpleType name="cattype">




<xs:enumeration value="V‐A" />

<xs:enumeration value="V‐B" />

<xs:enumeration value="V‐C" />

<xs:enumeration value="V‐D" />

<xs:enumeration value="V‐E" />

<xs:enumeration value="V‐F" />

<xs:enumeration value="V‐G" />

</xs:restriction>

</xs:simpleType>

30



<xs:simpleType name="documenttype">




<xs:enumeration value="INV" />

<xs:enumeration value="CON" />

<xs:enumeration value="STM" />

<xs:enumeration value="SPB" />

<xs:enumeration value="LJV" />

<xs:enumeration value="OTH" />

</xs:restriction>

</xs:simpleType>

</xs:schema>

1.4.2SAMPLE XML FIle

Sample XML file for e‐SUGAM is as follows

<?xml version="1.0"?>

<VAT505_req>

<Vat505_Det>

<Tin>29070104588</Tin>

<InvNo>1</InvNo>

<InvDt>2008‐11‐12</InvDt>

<Dn_dt>2008‐10‐12</Dn_dt>

<Buy_Tin>29550123336</Buy_Tin>

<Buy_Nm>R C Traders</Buy_Nm>

<Fro_Place>Bangalore</Fro_Place>

<To_Place>Hubli</To_Place>

<Goods_Desc>Agarabatti,Electrical wires</Goods_Desc>

<qty_unit_det>100kg 200bag</qty_unit_det>

<Val>50000</Val>

<Tr_Veh_Own>M S Transports Services</Tr_Veh_Own>

<Veh_No>KA‐04,6553</Veh_No>

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<Gc_Lr_No>GcNo‐213</Gc_Lr_No>

<Trans_Goods_Cat>V‐A</Trans_Goods_Cat>

<doc_type>INV</doc_type>

</Vat505_Det><Vat505_Det>

<Tin>29070104588</Tin>

<InvNo>2</InvNo>

<InvDt>2008‐11‐12</InvDt>

<Dn_dt>2008‐10‐12</Dn_dt>

<Buy_Tin>29550123336</Buy_Tin>

<Buy_Nm>R C Traders</Buy_Nm>

<Fro_Place>Bangalore</Fro_Place>

<To_Place>Hubli</To_Place>

<Goods_Desc>Agarabatti,Electrical wires</Goods_Desc>

<qty_unit_det>100kg 200bag</qty_unit_det>

<Val>50000</Val>

<Tr_Veh_Own>M S Transports Services</Tr_Veh_Own>

<Veh_No>KA‐04,6553</Veh_No>

<Gc_Lr_No>GcNo‐213</Gc_Lr_No>

<Trans_Goods_Cat>V‐A</Trans_Goods_Cat>

<doc_type>INV</doc_type>

<Comm_Code>25.00</Comm_Code>

</Vat505_Det></VAT505_req>

1.4.3 Details of Code Assigned for the Purposes of e-SUGAM form for use in the XML format only

INV Invoice

CON Consignment Note

STM Stock Transfer Memo

SPB Self‐Purchase Bill

LJV Lab. Chg/Jobwork Voucher

Document Type

OTH Others

Online e‐SUGAM

Forms with

the tagname as

<Doc_type>

Category of V‐A After Sales

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V‐A After Purchase

V‐C To His

Shop/Godown/Storage

V‐D To his principal

V‐E Interstate consignment for

Sale

V‐F Intrastate consignment for

sale

Transaction

V‐G For Jobwork/Return after

Jobwork/Line Sale/Stock

Tansfer/Others

Online e‐SUGAM

Forms with

tagname as

<Trans_goods_cat>

Commodity

Code

PL. see the codes of the commodities

added by you in the Add e‐SUGAM

Commodities

Online e‐SUGAM

Forms with

tagname as

<comm_code>

1.4.4 State Codes of various State and Union Territories are as under:

State code Name of the State Number Assigned OT OTHER COUNTRIES 0JK JAMMU AND KASMIR 1HP HIMACHAL PRADESH 2PB PUNJAB 3CH CHANDIGARH 4UR UTTARANCHAL 5HR HARYANA 6DL DELHI 7RJ RAJASTHAN 8UP UTTAR PRADESH 9BH BIHAR 10SK SIKKIM 11AR ARUNACHAL PRADESH 12NL NAGALAND 13MN MANIPUR 14MI MIZORAM 15TR TRIPURA 16ME MEGHALAYA 17AS ASSAM 18

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WB WEST BENGAL 19JH JHARKHAND 20OR ORISSA 21CT CHHATTISGARH 22MP MADHYA PRADESH 23GJ GUJARAT 24DD DAMAN AND DIU 25DN DADAR AND NAGAR HAVELI 26MH MAHARASTRA 27AP ANDHRA PRADESH 28KA KARNATAKA 29GA GOA 30LD LAKSHADWEEP 31KL KERALA 32TN TAMIL NADU 33PY PONDICHERRY 34AN ANDAMAN AND NICOBAR 35

1,4.5 Regular verification of e SUGAM account

Every such dealer shall view the report of all such entries made and unique

numbers generated by him during every week for which a facility is provided

on the websites to ensure the correctness of the entries and also to ensure

that the facility of entry of transactions made by him is not misused by any

unauthorized person. Theverification your account can be done as under:

1. Click on Reports and Help in the main menu.

2. Next, click on e‐SUGAM/ 505 available on the heading Reports and

sub‐heading Details.

3. Select the radio button Utilised and Key in the date in the fields

Fromand To and click on ProcessThen following screen will open:

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Exhibit 73: Detailed report of e‐SUGAM Forms obtained for a selected period.

Similarly you can also verify the e SUGAM forms cancelled for a selected

period by choosing the radio button Cancelled.

After verification of the details, in case you find that any entry of

transactions recorded in your account is not entered by you, you should

immediately change your password. Further, you shall also inform the

jurisdictional LVO or VSO within three days from the date of entry of such

transaction which you claim to be not made by you.

esugam user manual

Documents

check post

unique number

stock transfer

central server

consignment

sugam form

document

commodity