eTP Reloaded eTP Reloaded e-Commission Technological Platforme-Commission Technological Platform

Upgrade to Upgrade to Microsoft Office 2003Microsoft Office 2003

DIGITDIGIT

Adapted toAdapted toDG SCICDG SCIC

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Office 2003 Outlook 2003 Word 2003 Excel 2003 PowerPoint 2003 DG End

Objectives of the PresentationObjectives of the Presentation

Discover the new functionalities of Discover the new functionalities of Microsoft Office 2003Microsoft Office 2003

QuestionsQuestions

Introduction

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Objectives of the MIGRATIONObjectives of the MIGRATION

Why a second Office migration?Why a second Office migration?

Possibility to save the files under a single independent Possibility to save the files under a single independent

storage format for Office applications: storage format for Office applications:

XMLXML = = XXtended MMarkup LLanguage

Support 2002/XP will soon be stopped

Basis for new applications

Introduction

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Structure of the PresentationStructure of the Presentation

Module 1: OFFICE 2003Module 1: OFFICE 2003

Module 2: OUTLOOK 2003Module 2: OUTLOOK 2003

Module 3: WORD 2003Module 3: WORD 2003

Module 4: EXCEL 2003Module 4: EXCEL 2003

Module 5: POWERPOINT 2003Module 5: POWERPOINT 2003

Module 6: MIGRATION AT DG SCICModule 6: MIGRATION AT DG SCIC

Introduction

Module 1. OFFICE 2003Module 1. OFFICE 2003

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What’s new in Office 2003What’s new in Office 2003

Access to Microsoft Office programsAccess to Microsoft Office programs

ToolbarsToolbars

Office 2003

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Access to Microsoft Office programs Access to Microsoft Office programs

Start > All Programs > Microsoft OfficeStart > All Programs > Microsoft Office

Office 2003

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ToolbarsToolbars

More colourful More colourful

RoundedRounded

3D Effect3D Effect

Office 2003

Word2003

Excel2003

PowerPoint2003

Module 2. OUTLOOK 2003Module 2. OUTLOOK 2003

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What’s new in Outlook 2003 What’s new in Outlook 2003

UpdateUpdate

General interfaceGeneral interface

New e-mails notificationNew e-mails notification

More powerful mail managementMore powerful mail management

Multiple calendarsMultiple calendars

Outlook 2003

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UpdateUpdate

What is updated : What is updated : thethe Outlook client  Outlook client : « your part » of Outlook: « your part » of Outlook

What is not updated yet:What is not updated yet:thethe central Exchange Server central Exchange Server (should be replaced by DG DIGIT(should be replaced by DG DIGITduring 1st semester 2006)during 1st semester 2006)

Outlook 2003

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General InterfaceGeneral Interface

11 22 33

"Navigation"NavigationPane"Pane"

Outlook 2003

"Reading"ReadingPane"Pane"

TO BE DE-ACTIVATED !(RISK OF VIRUS)

View > Reading Pane > Off

"Content "Content Pane "Pane "

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Folder listFolder list

Enables you to Enables you to work as in work as in

Outlook XP ! Outlook XP !

Outlook 2003

OROR

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New e-mails notificationNew e-mails notification

Desktop Alert (notification of new Desktop Alert (notification of new messages) in the lower-right cornermessages) in the lower-right corner

Possible to customize it:Possible to customize it:Tools > Options > E-mail Options… > Tools > Options > E-mail Options… > Advanced E-Mail Options…> Advanced E-Mail Options…> Display a New Mail Desktop Alert > Display a New Mail Desktop Alert > Desktop Alert SettingsDesktop Alert Settings

Outlook 2003

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E-mails grouped by DateE-mails grouped by DateBy default !By default !

Can be changed in : Can be changed in : Advanced Toolbar Advanced Toolbar > Display Group by Box > Display Group by Box > Double-click on grey field > Double-click on grey field > De-activate «Automatically group according to arrangement»> De-activate «Automatically group according to arrangement»

Outlook 2003

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Rules: easier to manage Rules: easier to manage Outlook 2003

Tools > Rules and Alerts…Tools > Rules and Alerts…

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Search foldersSearch foldersOutlook 2003

File > New > File > New > Search FolderSearch Folder

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Quickly apply flagsQuickly apply flags

Choose a colourChoose a colour

Outlook 2003

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Show members of a listShow members of a listOutlook 2003

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• Click on the button Click on the button in the in the Navigation paneNavigation pane

• Open the Open the colleague’s colleague’s Calendar via Calendar via File/Open Other File/Open Other user’s folderuser’s folder

• Check this Check this Calendar’s bok Calendar’s bok under Other under Other CalendarsCalendars

Multiple calendarsMultiple calendarsOutlook 2003

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EC software and Outlook 2003EC software and Outlook 2003

Outlook Web Access (OWA)Outlook Web Access (OWA)Update foreseen after the migration Update foreseen after the migration to Exchange 2003 to Exchange 2003 (in principle during 1st semester 2006)(in principle during 1st semester 2006)

Secured Email (SECEM)Secured Email (SECEM)No changesNo changes

Email Advanced Storage (EAS)Email Advanced Storage (EAS)No changes No changes

Outlook 2003

Module 3. WORD 2003Module 3. WORD 2003

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What’s new in Word 2003 What’s new in Word 2003

Reading LayoutReading Layout

Comparing two documentsComparing two documents

Protection of documents more performingProtection of documents more performing

Convert a document into PDFConvert a document into PDF

Word 2003

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Reading layoutReading layoutWord 2003

View > Reading LayoutView > Reading Layout

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Comparing two documentsComparing two documents

Window > Compare Side by Side with…Window > Compare Side by Side with…

Word 2003

Window > Compare Side by Side with…Window > Compare Side by Side with…

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Restricted formatting (better protection of documents)Restricted formatting (better protection of documents)

Tools > Protect Document…Tools > Protect Document…

Layout and EditionLayout and Edition

Word 2003

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Convert a document into PDFConvert a document into PDF

PDF Code (version 2)PDF Code (version 2)

ToolbarToolbar

1. Define conversion parameters1. Define conversion parameters

2. S2. Send the documents to be converted : end the documents to be converted :

PDF CODE PDF CODE

3. Documents converted in .pdf format will3. Documents converted in .pdf format will

be sent to your inbox within a few be sent to your inbox within a few

secondsseconds

Word 2003

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Eurolook and LegiswriteEurolook and Legiswrite

EurolookEurolookNo changesNo changes

New template: Technics and qualityNew template: Technics and quality

LegiswriteLegiswriteNew versionNew version

Information will be communicated laterInformation will be communicated later

Word 2003

Module 4. EXCEL 2003Module 4. EXCEL 2003

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What’s new in Excel 2003 What’s new in Excel 2003

Comparing two workbooksComparing two workbooks

New list optionsNew list options

Excel 2003

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Comparing two workbooksComparing two workbooks

Window > Compare Side by Side with…Window > Compare Side by Side with…

Excel 2003

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New list optionsNew list options

Data > List > Create Data > List > Create

Excel 2003

Module 5. POWERPOINT 2003Module 5. POWERPOINT 2003

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What’s new in PowerPoint 2003 What’s new in PowerPoint 2003

Save presentation on CDSave presentation on CD

New PowerPoint viewerNew PowerPoint viewer

New presentation optionsNew presentation options

PowerPoint 2003

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Save presentation on CDSave presentation on CD

File > Package for CD…File > Package for CD…

PowerPoint 2003

CD-ROM burnt atCD-ROM burnt atLocal Service DeskLocal Service Desk

by the usersby the users

- Please make an - Please make an appointment ! -appointment ! -

To be used for To be used for USB keyUSB key

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New PowerPoint viewerNew PowerPoint viewer

Installed via Package for CD… wizardInstalled via Package for CD… wizard

PowerPoint 2003

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New presentation optionsNew presentation options

Slide Show Toolbar Slide Show Toolbar (lower- left corner)(lower- left corner)

SHIFT + F5SHIFT + F5

PowerPoint 2003

Module 6. Module 6. MIGRATION AT DG SCICMIGRATION AT DG SCIC

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WHEN?WHEN?Start : asapStart : asap

End : end june 2006End : end june 2006

HOW?HOW?Upgrade of current configuraitonUpgrade of current configuraiton(during the night - around 10 per night)(during the night - around 10 per night)

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Several windows will appear, Several windows will appear, among this one : among this one :

Please DO NOT INTERRUPT, let the Please DO NOT INTERRUPT, let the system work until the end of the system work until the end of the process!process!

DG

11stst CONNECTION CONNECTION

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WHAT IS KEPTWHAT IS KEPTOutlook: Signatures, FMBs, Categories, .pst files: Outlook: Signatures, FMBs, Categories, .pst files: « E-mail archived » and private« E-mail archived » and private

Desktop : folders and filesDesktop : folders and files

Access to network drivesAccess to network drives

Internet FavoritesInternet Favorites

Eurolook Authors Eurolook Authors

Templates (Word, Powerpoint, Excel, Outlook)Templates (Word, Powerpoint, Excel, Outlook)

Customised views : Active Tasks, Calendar…Customised views : Active Tasks, Calendar…

DG

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Contact PersonsContact Persons

Technical ProblemsTechnical Problems??--> Contact the --> Contact the Local Service DeskLocal Service Desk(59708)(59708)

DG

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Questions ?Questions ?