european social fund programme for employability, inclusion and … · 2019-07-16 · in the list...
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European Social Fund
Programme for Employability, Inclusion and Learning
2014-2020
Information and Communication
Guidelines
(Version 2. September 2016)
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Contents
1 Glossary of Terms 3
2 Introduction 3
3 Information and Communication 4
3.1 Responsibilities of the Managing Authority 4
3.2 Responsibilities of Intermediate Bodies 5
3.3 Responsibilities of Beneficiaries 5
4 Promoting the Support of the European Union 6
4.1 Ireland’s ESIF Logo and the EU Emblem 6
4.2 Describing the European Social Fund 8
4.3 Promoting the Role of the ESF 8
4.4 Promoting an Operation Co-funded by the ESF 10
5 Official Languages Act 2003 (Section 9) Regulations 2008 10
6 Contact Details 10
Annex 1: Extracts from the EU Regulations
Regulation (EU) No. 1303/2013
o Articles 115 to 117
o Annex XII
Regulation (EU) No. 1304/2013
o Article 20 YEI
Commission Implementing Regulation (EU) No 821/2014
o Articles 3 and 4
o Annex II
Annex 2: The European Union Emblem
Annex 3: Ireland’s ESIF Logo
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1 Glossary of Terms
Beneficiary A public or private body responsible for initiating or both initiating and implementing
Operations
CPR The Common Provisions Regulation (EU) 1303/2013
ESF European Social Fund
ESF Logos Irelands Structural Funds Logo in conjunction with the EU Emblem
ESIF European Structural and Investment Funds
EU European Union
IB Intermediate Body
MA ESF Managing Authority (Department of Education & Skills)
Operation A project, contract, action or group of projects that contributes to the objectives of a
priority or priorities
PEIL ESF Programme for Employability Inclusion and Learning 2014-2020
PMC Programme Monitoring Committee
YEI Youth Employment Initiative
2 Introduction
The European Structural and Investment Funds (ESIF) are the EU's main investment policy tool, which
in the Irish context include the ESF; the European Regional Development Fund; the European
Agricultural Fund for Rural Development and the European Maritime & Fisheries Fund. The rules
covering all ESIF are set out in the CPR with further regulations setting out specific rules for each
Fund. Member States agree a Partnership Agreements with the European Commission setting out the
national authorities' plans on how to use funding from the ESIF in the 2014-2020 funding period.
These agreements outline each country's strategic goals and investment priorities, linking them to the
overall aims of the Europe 2020 strategy for smart, sustainable and inclusive growth.
The “Programme for Employability, Inclusion and Learning (PEIL) 2014-2020” is the sole ESF
programme for Ireland for this period. It contains a total budget of €1.153 billion with the ESF and the
Exchequer each contributing €542.43 million while the EU Youth Employment Initiative (YEI) budget
contributes €68.145 million. The Department of Education and Skills has primary responsibility for
the ESF. However, the day-to-day responsibility for the implementation of co-funded Operations rests
with the appropriate statutory bodies.
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These guidelines have been produced to assist Beneficiaries comply with both the EU and national
Information and Communication requirements. They are based on the EU Regulations (CPR
1303/2013, ESF Regulation 1304/2013 and Commission Implementing Regulation 821/2014 - see
relevant text in Annex 1) and the Department of Public Expenditure and Reform Circular 13/20151 in
conjunction with the Information and Communication Guidelines2 for the ESIF in Ireland.
3 Information and Communication
The overall aims of Information and Communication actions in relation to ESF funding are:
to recognise the role and support provided by the ESF (and the YEI where relevant),
to promote an understanding of the objectives and achievements of funds/activities supported
by the ESF, including the YEI, and
to provide information on the availability of the ESF support for Beneficiaries applicants,
participants and the general public.
Each Body in the ESF Cascade has responsibilities in relation to Information and Communication
which are outlined in the following sections.
3.1 Responsibilities of the Managing Authority
The MA is responsible for the management of the PEIL and its specific responsibilities in relation to
Information and Communication are to:
Draw up and pursue the Communication Strategy as approved by the PEIL PMC,
Report annually to the PEIL PMC regarding information and communication activities,
Consider proposals for the use of Technical Assistance for joint Information and
Communication activities,
Provide tools including electronic templates to help Beneficiaries meet their obligations, where
appropriate,
Provide posters and publicity materials to IBs, Beneficiaries and Operations,
Maintain the ESF website www.esf.ie, which is accessible to all regardless of ability, to provide
information on the PEIL, including a list of Operations supported by the PEIL to be updated
on a 6 month basis and provide examples of Operations,
Display the Union Emblem at its premises,
Ensure compliance with Information and Communication Regulations and ensure that
IBs/Beneficiaries who report directly to the MA are kept informed and up to date on any
Information and Communication requirements,
1 http://www.esf.ie/en/ImageLibrary/Repository/Info-and-Pub/Circular-13-2015-Management-Control-Procedures-for-
ESIF-2014-2020-DPE-.pdf 2 http://www.esf.ie/en/ImageLibrary/Repository/Info-and-Pub/Information-and-Publicity-Guidelines-2014-2020.pdf
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Organise a major event publicising the launch of the OP and a major information activity each
year promoting the ESF and
Involve partners (including public authorities, economic and social partners and relevant
NGO’s), information centres and Educational/Research Institutions in Information and
Communication measures, where appropriate.
3.2 Responsibilities of Intermediate Bodies
The specific responsibilities of the IBs are to:
Promote the individual Priorities and Operations for which they are responsible using the
various channels at their disposal, i.e., websites, launches, sectoral publications,
business/community groups, advertisements, information leaflets and selected seminars and
conferences,
Inform potential Beneficiaries that the acceptance of funding is an acceptance of their inclusion
in the list of Operations which is published by the MA and liaise with the Beneficiaries on
Information and Communication requirements,
Publicise the availability of funding, the selection process, deadlines, eligibility criteria and
associated regulations concerning ESF funding through all appropriate channels,
Inform the public of the assistance obtained from the EU,
Display the ESF Logos on their website (which must be accessible to all regardless of ability)
and provide a short description of their co-funded Operations including their aims and
activities highlighting the financial support from the EU,
Display posters in accordance with regulatory requirements,
Display the Union Emblem at its premises,
Inform the MA of any publicity events regarding ESF co-funded Operations,
Ensure all press releases/speeches/publications etc. issued reference the ESF support,
Report (as part of annual progress reports) to the PEIL PMC on planned and completed
information actions relating to their priorities and Operations,
Provide publicity material for use by the MA and co-operate with the MA in project visits/study
tours.
3.3 Responsibilities of Beneficiaries
The specific responsibilities of Beneficiaries are to:
Promote the individual Priorities and Operations for which they are responsible using the
various channels at their disposal, i.e., websites, launches, sectoral publications,
business/community groups, advertisements, information leaflets and selected seminars and
conferences,
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Carry out Information and Communication measures relevant to their Operations in accordance
with the regulatory requirements and these guidelines,
Display the ESF Logos on their website (which must be accessible to all regardless of ability),
where one exists, and provide a short description of the co-funded Operation including its aims
and activities, highlighting the financial support from the EU,
Ensure participants on co-funded Operations are aware of the ESF and/or YEI support as
appropriate,
Ensure that documents relating to the implementation of co-funded Operations which are used
for the public or participants include the ESF Logos and a statement acknowledging the
ESF/YEI support,
Place at least one poster with information about the Operation “at a location readily visible to
the public” at each location where a co-funded Operation is being implemented,
Report (as part of annual progress reports) to their IB on planned and completed information
actions relating to their priorities and Operations,
Inform the IB and MA of any publicity events regarding ESF co-funded Operations,
Provide publicity material for the MA for its newsletter, calendar and website, and
Maintain an Information and Communication file for the PEIL 2014-2020.
3.4 Role of the PMC
The functions of the PMC are set out in Articles 49 and 110 of the CPR.
In relation to Information and communication the PMC:
approves the Communication Strategy and any amendment of the Strategy,
examines the implementation of the Communications Strategy, and
will, if it considers it to be appropriate, give an opinion on the planned activities for the
following year in accordance with Article 116 (3) of the CPR.
4 Promoting the Support of the European Union
4.1 Ireland’s ESIF Logo and the EU Emblem
Ireland’s ESIF Logo:
EU Emblem
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In relation to the programming round 2014-2020, Ireland’s ESIF logo and the EU Emblem (referred
to collectively as the ESF Logos) must be used for any Operations which have an ESF co-funded
element. Failure to acknowledge and publicise the ESF’s contribution can lead to a financial correction
being applied by the European Commission.
Management verifications carried out by the MA and IB will include checks on compliance with the
specific EU regulatory requirements for Information and Communication.
The ESF Logos must feature on any Information and Communication material produced by Operations
which are ESF co-funded The EU Emblem must be the same size as Ireland’s ESIF logo (and that of
any other logo(s) featured). To ensure legibility, the minimum individual logo size should be 58mm
x 19mm. However, it is accepted that for small items of merchandise this minimum size may not be
achievable.
If used horizontally Ireland’s ESIF logo should be placed on the left, followed by the EU emblem and
other logos, as appropriate. If used vertically Ireland’s ESIF logo should be placed on the top, followed
by the EU emblem and other logos, as appropriate. Sufficient `breathing space` between logos should
be utilised to enhance the visual appearance of publications and signage.
Ireland’s ESF Logos must feature on articles/materials produced in relation to Operations in receipt of
ESF funds such as:
Posters/Publicity Signage
Websites
Attendance records
Certificates that are exclusive to the Operation
Application Forms
Offer letters, correspondence with Operations/Beneficiaries/Participants
Brochures/Literature, Annual Reports, Advertisements & Supplements
Press releases/Launches/Awards
Conference Material, Display/Exhibition stands
CD-ROMs/DVDs/videos
Copies of all of these articles/items should be retained on an Information and Communication File to
demonstrate compliance with the Regulations, in particular the requirement that participants have been
made aware of the ESF’s support for the Operation.
The technical characteristics for the ESF Logos can be found in Annex 2 and 3. The ESF logos are
available to download from the MA website3.
3 http://www.esf.ie/en/Information-Centre/Information-and-Communication/Download-Logos/
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4.2 Describing the European Social Fund
It is a regulatory requirement that all participants on ESF co-funded Operations are informed of the
ESF support. The Regulations state specifically that any document “relating to the implementation of
an operation which is used for the public or for participants, including any attendance or other
certificate, shall include a statement to the effect that the operational programme was supported by
the Fund” or “the YEI” where applicable.
Wherever possible, for instance in press releases, speeches, publications, annual reports, etc., a
description of the ESF should be used. It is recommended that the following statement (or an
equivalent) be used, namely that “the Operation is co-funded by the Irish Government and the
European Social Fund as part of the ESF Programme for Employability, Inclusion and Learning
2014-2020” or for YEI Operations, “the Operation is co-funded by the Irish Government, the
European Social Fund and the Youth Employment Initiative as part of the ESF Programme for
Employability, Inclusion and Learning 2014-2020”
4.3 Promoting the Role of the ESF
It is essential that all participants on ESF co-funded Operations are made aware of the role of
the ESF. Staff involved in the delivery of ESF co-funded Operations should also be aware of the
ESF support and any specific recruitment campaigns in relation to such Operations should
acknowledge this support, where appropriate.
The MA recommends various means of providing information and promoting the role of the ESF
which can include:
Printed material such as publications, newsletters, brochures and pamphlets which must
contain a clear indication on the title page of the EU’s support i.e., the ESF Logos and a
statement to the effect that the Operation was supported by the ESF within the printed material.
Notification of grants by the IB to Beneficiaries, which must indicate that the grant is co-
funded by the EU and must specify the ESF.
Posters displayed on the premises of the MA, IB, Beneficiaries and Operations.
It is a regulatory requirement for Beneficiaries to ensure that posters are displayed in the
premises of the Operations “… at a location readily visible to the public, such as the entrance
of a building”. The MA recommends that posters are displayed in reception areas, in all
training centres, class rooms, offices, common rooms and learner centres where trainees or
participants assemble in.
The posters must be of a minimum size of A3 and contain the following information: the ESF
logos and a reference to the financial support of the ESF.
Electronic displays on TV screens, plasma, etc. of the Poster or ESF Logos in reception areas,
is not sufficient of itself; the paper poster is primarily required to be displayed (other methods
are considered as additions, not replacements).
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The MA will arrange printing of generic ESF/YEI posters which can be obtained from the
relevant IB or directly from the MA. The MA will also work with the IBs/Beneficiaries in
designing Operation specific posters.
Websites concerning Operations supported by the ESF should include the ESF Logos and
should mention the Fund’s contribution, using the recommended statement at 4.2 above.
The Regulations stipulate that where a website is operated by a Beneficiary in receipt of EU
funding that the following information must be provided;
o a short description of the Operation, proportionate to the level of support, including its aims
and results, and highlighting the financial support from the EU [Reg. 1303/2013, Annex
XII, 2.2.2 (a)]; the Union emblem, the reference to the EU and the ESF fund must be
displayed in the required colours [Implementing Regulation 821/2014, Article 4.1];
o The ESF Logos “shall be visible, when landing on the website, inside the viewing area of
a digital device, without requiring a user to scroll down the page” [Implementing
Regulation 821/2014, Article 3(a)];
o The ESF Logos must be the same height and width as the largest logo on the website.
In relation to large organisations or bodies that have ESF co-funded Operations as one of their
many activities, it is sufficient that the specific page relating to the Operation has the required
references and logos. A website entirely dedicated to one or more Operations is required to
have the ESF Logos and references on its home page.
Social Media provides different platforms for promoting the role of the ESF including Twitter,
Facebook, Instagram, and YouTube which may be useful to target a range of audiences
Information Events such as conferences, seminars and exhibitions on ESF co-funded
Operations, should include the ESF logos and a reference to the ESF support on all
documentation and display the EU flag in meeting rooms. IBs and Beneficiaries are
requested to liaise with the MA in relation to any launches and associated publicity events
proposed for the co-funded Operations.
Press Releases/Speeches and information directed at the national or local media (press, radio
and television) with appropriate references to the ESF contribution are useful ways of reaching
the general public.
Correspondence with participants such as letters of acceptance, time sheets, certificates etc.
should include the ESF Logos and statement to the effect that the Operation is supported by
the ESF.
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4.4 Promoting an Operation Co-funded by the ESF
The start of an Operation provides an opportunity to promote the role of the ESF. The following
publicity actions will provide the opportunity to promote the EU’s contribution to an Operation.
Launching the Operation - A publicity event should be organised to launch the Operation and
the MA recommends that relevant Ministers, local public representatives and local media, are
invited to attend. Representatives from the European Commission Representation Office in
Ireland and the MA should also be issued with invitations to relevant events.
Media - for the promotion of locally based Operations the focus should be firmly on the local
media. A strong presence should be established with local radio with project coordinators on
hand to answer questions from the general public. Advertising in the local press should be
considered as an option in any communications plan.
ESF Newsletter and Calendar – the MA annually seeks case studies including photographs
of participants taking part in ESF supported Operations. In order to do this all IBs,
Beneficiaries and the Managers of Operations are required to ensure that such occasions as
launches, completion of Operations, certificate awarding ceremonies, and any other notable
occasions, are reported to the MA with text describing the purpose of the Operation, the event
taking place, with accompanying photographs suitable for publishing in either the ESF
Newsletter or Calendar. It is important to ensure all participants and staff that feature in a case
study are aware that such material may be used as part of a wider ESF publicity campaign and
have given the appropriate consent for their details to be shared. The MA will provide a consent
form which Operations can use for this purpose.
5 Management Verifications
Procedures for spot-checking co-funded Operations under Article 125(5) of the CPR will include
checks on compliance with the Information and Communication Regulations
6 Official Languages Act 2003 (Section 9) Regulations 2008
The requirements of the Official Languages Act 2003 (Section 9) Regulations 2008, must be adhered
to by public bodies when placing signage and designing stationery4. Further details on the provisions
of these regulations are available from the Department of Arts, Heritage and the Gaeltacht at:
http://www.irishstatutebook.ie/2008/en/si/0391.html. Irish versions of the ESF Logos are available to
download from the ESF Website5.
7 Contact Details
The Information and Communications Officer for PEIL is Ms Nicola Finnegan.
If you have any queries on these guidelines or any other issues re ESF PEIL please email a
member of the MA at [email protected]
4 http://www.coimisineir.ie/downloads/Official%20Languages%20Act%20Guidebook_eng.pdf 5 http://www.esf.ie/en/Information-Centre/Information-and-Communication/Download-Logos/
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Annex 1: Extracts from the EU Regulations
Regulation (EU) No. 1303/2013
Article 115: Information and communication
1. Member States and managing authorities shall be responsible for:
(a) drawing up communication strategies;
(b) ensuring the establishment of a single website or a single website portal providing information on, and access to, all
operational programmes in that Member State, including information about the timing of implementation of
programming and any related public consultation processes;
(c) informing potential beneficiaries about funding opportunities under operational programmes;
(d) publicising to Union citizens the role and achievements of cohesion policy and of the Funds through information and
communication actions on the results and impact of Partnership Agreements, operational programmes and operations.
2. Member States or managing authorities shall, in order to ensure transparency concerning support from the Funds,
maintain a list of operations by operational programme and by Fund in a spreadsheet data format, which allows data to
be sorted, searched, extracted, compared and easily published on the internet, for instance in CSV or XML format. The list
of operations shall be accessible through the single website or the single website portal providing a list and summary of
all operational programmes in that Member State.
In order to encourage the use of the list of operations subsequently by the private sector, civil society or national public
administration, the website may clearly indicate the applicable licensing rules under which data are published.
The list of operations shall be updated at least every six months.
The minimum information to be set out in the list of operations is laid down in Annex XII.
3. Detailed rules concerning the information and communication measures for the public and information measures for
applicants and for beneficiaries are laid down in Annex XII.
4. The Commission shall adopt implementing acts concerning the technical characteristics of information and
communication measures for the operation and instructions for creating the emblem and a definition of the standard
colours. Those implementing acts shall be adopted in accordance with the examination procedure referred to in Article
150(3).
Article 116: Communication strategy
1. The Member State or the managing authorities shall draw up a communication strategy for each operational
programme. A common communication strategy may be drawn up for several operational programmes. The
communication strategy shall take into account the size of the operational programme or programmes concerned, in
accordance with the principle of proportionality.
The communication strategy shall include the elements set out in Annex XII.
2. The communication strategy shall be submitted to the monitoring committee for approval in accordance with point (d)
of Article 110(2) no later than six months after the adoption of the operational programme or programmes concerned.
Where a common communication strategy is drawn up for several operational programmes and concerns several
monitoring committees, the Member State may designate one monitoring committee to be responsible, in consultation
with the other relevant monitoring committees, for the approval of the common communication strategy and for the
approval of any subsequent amendments of that strategy.
Where necessary, the Member State or managing authorities may amend the communication strategy during the
programming period. The amended communication strategy shall be submitted by the managing authority to the
monitoring committee for approval in accordance with point (d) of Article 110(2).
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3. By way of derogation from the third subparagraph of paragraph 2, the managing authority shall inform the
monitoring committee or committees responsible at least once a year on the progress in the implementation of the
communication strategy as referred to in point (c) of Article 110(1) and on its analysis of the results as well as on the
planned information and communication activities to be carried out in the following year. The monitoring committee
shall, if it considers it to be appropriate, give an opinion on the planned activities for the following year.
Article 117: Information and communication officers and their networks
1. Each Member State shall designate an information and communication officer to coordinate information and
communication actions in relation to one or more Funds, including relevant programmes under the European territorial
cooperation goal, and shall inform the Commission accordingly.
2. The information and communication officer shall be responsible for the coordination of the national network of Fund
communicators, where such a network exists, the creation and maintenance of the website or website portal referred to in
Annex XII and the provision of an overview of communication measures undertaken at Member State level.
3. Each managing authority shall designate one person to be responsible for information and communication at
operational programme level and shall inform the Commission of those designated. Where appropriate, one person may
be designated for several operational programmes.
4. Union networks comprising the members designated by the Member States shall be set up by the Commission to ensure
exchange of information on the results of the implementation of the communication strategies, the exchange of
experience in implementing the information and communication measures, and the exchange of good practices.
ANNEX XII: INFORMATION AND COMMUNICATION ON SUPPORT FROM THE FUNDS
1. LIST OF OPERATIONS
The list of operations referred to in Article 115(2) shall contain, in at least one of the official languages of the Member
State, the following data fields:
— beneficiary name (only of legal entities; no natural persons shall be named);
— operation name;
— operation summary;
— operation start date;
— operation end date (expected date for physical completion or full implementation of the operation);
— total eligible expenditure allocated to the operation;
— Union co-financing rate, as per priority axis;
— operation postcode; or other appropriate location indicator;
— country;
— name of category of intervention for the operation in accordance with point (b) (vi) of the first subparagraph of
Article 96(2);
— date of last update of the list of operations.
The headings of the data fields shall be also provided in at least one other official language of the Union.
2. INFORMATION AND COMMUNICATION MEASURES FOR THE PUBLIC
The Member State, the managing authority and the beneficiaries shall take the steps necessary to provide information to,
and communicate with, the public on operations supported by an operational programme in accordance with this
Regulation.
2.1. Responsibilities of the Member State and the managing authority
1. The Member State and the managing authority shall ensure that the information and communication measures are
implemented in accordance with the communication strategy and that those measures aim for the widest possible media
coverage using various forms and methods of communication at the appropriate level.
2. The Member State or the managing authority shall be responsible for at least the following information and
communication measures:
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(a) organising a major information activity publicising the launch of the operational programme or programmes, even
prior to the approval of the relevant communication strategies;
(b) organising one major information activity a year which promotes the funding opportunities and the strategies
pursued and presents the achievements of the operational programme or programmes, including, where relevant, major
projects, joint action plans and other project examples;
(c) displaying the Union emblem at the premises of each managing authority;
(d) publishing electronically the list of operations in accordance with Section 1 of this Annex;
(e) giving examples of operations, by operational programme, on the single website or on the operational programme's
website that is accessible through the single website portal; the examples should be in a widely spoken official language
of the Union other than the official language or languages of the Member State concerned;
(f) updating information about the operational programme's implementation, including, when appropriate, its main
achievements, on the single website or on the operational programme's website that is accessible through the single
website portal.
3. The managing authority shall involve in information and communication measures, in accordance with national laws
and practices, the following bodies where appropriate:
(a) the partners referred to in Article 5;
(b) information centres on Europe, as well as Commission representation offices, and information offices of the
European Parliament in the Member States;
(c) educational and research institutions.
These bodies shall widely disseminate the information described in Article 115(1).
2.2. Responsibilities of the beneficiaries
1. All information and communication measures provided by the beneficiary shall acknowledge support from the Funds
to the operation by displaying:
(a) the Union emblem in accordance with the technical characteristics laid down in the implementing act adopted by the
Commission under Article 115(4), together with a reference to the Union;
(b) a reference to the Fund or Funds supporting the operation.
Where an information or communication measure relates to an operation or to several operations co-financed by more
than one Fund, the reference provided for in point (b) may be replaced by a reference to the ESI Funds.
2. During implementation of an operation, the beneficiary shall inform the public about the support obtained from the
Funds by:
(a) providing on the beneficiary's website, where such a website exists, a short description of the operation,
proportionate to the level of support, including its aims and results, and highlighting the financial support from the
Union;
(b) placing, for operations not falling under points 4 and 5, at least one poster with information about the project
(minimum size A3), including the financial support from the Union, at a location readily visible to the public, such as the
entrance area of a building.
3. For operations supported by the ESF, and in appropriate cases for operations supported by the ERDF or Cohesion
Fund, the beneficiary shall ensure that those taking part in an operation have been informed of this funding.
Any document, relating to the implementation of an operation which is used for the public or for participants, including
any attendance or other certificate, shall include a statement to the effect that the operational programme was supported
by the Fund or Funds.
4. During implementation of an ERDF or Cohesion Fund operation, the beneficiary shall put up, at a location readily
visible to the public, a temporary billboard of a significant size for each operation consisting of the financing of
infrastructure or construction operations for which the total public support to the operation exceeds EUR 500 000.
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5. No later than three months after completion of an operation, the beneficiary shall put up a permanent plaque or
billboard of significant size at a location readily visible to the public for each operation that fulfils the following criteria:
(a) the total public support to the operation exceeds EUR 500 000;
(b) the operation consists of the purchase of a physical object or of the financing of infrastructure or of construction
operations.
The plaque or billboard shall state the name and the main objective of the operation. It shall be prepared in accordance
with the technical characteristics adopted by the Commission in accordance with Article 115(4).
3. INFORMATION MEASURES FOR POTENTIAL BENEFICIARIES AND BENEFICIARIES
3.1. Information measures for potential beneficiaries
1. The managing authority shall ensure, in accordance with the communication strategy that the operational
programme's strategy and objectives, and the funding opportunities offered through joint support from the Union and the
Member State, are disseminated widely to potential beneficiaries and all interested parties, with details of the financial
support from the Funds concerned.
2. The managing authority shall ensure that potential beneficiaries have access to the relevant information, including
updated information where necessary, and taking into account the accessibility of electronic or other communication
services for certain potential beneficiaries, on at least the following:
(a) the funding opportunities and the launching of application calls;
(b) the eligibility of expenditure conditions to be met in order to qualify for support under an operational programme;
(c) a description of the procedures for examining applications for funding and of the time periods involved;
(d) the criteria for selecting the operations to be supported;
(e) the contacts at national, regional or local level that are able to provide information on the operational programmes;
(f) the responsibility of potential beneficiaries to inform the public about the aim of the operation and the support from
the Funds to the operation in accordance with point 2.2. The managing authority may request potential beneficiaries to
propose indicative communication activities, proportional to the size of the operation, in the applications.
3.2. Information measures for beneficiaries
1. The managing authority shall inform beneficiaries that acceptance of funding constitutes an acceptance of their
inclusion in the list of operations published in accordance with Article 115(2).
2. The managing authority shall provide information and communication tools, including templates in electronic format,
to help beneficiaries to meet their obligations set out in point 2.2, where appropriate.
4. ELEMENTS OF THE COMMUNICATION STRATEGY
The communication strategy drawn up by the managing authority and, where appropriate, by the Member State shall
include the following elements:
(a) a description of the approach taken, including the main information and communication measures to be taken by the
Member State or the managing authority and aimed at potential beneficiaries, beneficiaries, multipliers and the wider
public, having regard to the aims described in Article 115;
(b) a description of materials that will be made available in formats accessible for people with disabilities;
(c) a description of how beneficiaries will be supported in their communication activities;
(d) the indicative budget for implementation of the strategy;
(e) a description of the administrative bodies, including the staff resources, responsible for implementing the information
and communication measures;
(f) the arrangements for the information and communication measures referred to in point 2, including the website or
website portal at which such data may be found;
(g) an indication of how the information and communication measures shall be assessed in terms of visibility and
awareness of policy, operational programmes and operations, and of the role played by the Funds and the Union;
(h) where appropriate, a description of the use of the main results of the previous operational programme;
(i) an annual update setting out the information and communication activities to be carried out in the following year
______________________________
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Regulation (EU) No. 1304/2013
Article 20: Information and communication measures
1. The beneficiaries shall ensure that those taking part in an operation are specifically informed of the YEI support
provided through the ESF funding and the specific YEI allocation.
2. Any document relating to the implementation of an operation and issued for the public or for participants,
including an attendance or other certificate, shall include a statement to the effect that the operation was
supported under the YEI.
____________________________________
Commission Implementing Regulation (EU) No 821/2014 Article 3: Instructions for creating the emblem and a definition of the standard colours
The Union emblem shall be created in accordance with the graphic standards set out in Annex II.
Article 4: Technical characteristics for displaying the Union emblem and the reference to the
Fund or Funds supporting the operation
1. The Union emblem referred to in point 1(a) of Section 2.2 of Annex XII to Regulation (EU) No 1303/2013 shall be
displayed in colour on websites. In all other media, colour shall be used whenever possible and a monochrome version
may only be used in justified cases.
2. The Union emblem shall always be clearly visible and placed in a prominent position. Its position and size shall be
appropriate to the scale of the material or document being used. For small promotional objects the obligation to make
reference to the Fund shall not apply.
3. When the Union emblem, the reference to the Union and the relevant Fund are displayed on a website: (a) the Union
emblem and the reference to the Union shall be visible, when landing on the website, inside the viewing area of a digital
device, without requiring a user to scroll down the page; (b) the reference to the relevant Fund shall be made visible on
the same website.
4. The name ‘European Union’ shall always be spelled out in full. The name of a financial instrument shall include a
reference to the fact that it is supported by the ESI Funds. The typeface to be used in conjunction with the Union emblem
may be any of the following fonts: Arial, Auto, Calibri, Garamond, Trebuchet, Tahoma, Verdana, Ubuntu. Italic,
underlined variations or font effects shall not be used. The positioning of the text in relation to the Union emblem shall
not interfere with the Union emblem in any way. The font size used shall be proportionate to the size of the emblem. The
colour of the font shall be reflex blue, black or white depending on the background.
5. If other logos are displayed in addition to the Union emblem, the Union emblem shall have at least the same size,
measured in height or width, as the biggest of the other logos.
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ANNEX II: Graphic standards for creating the Union emblem and the definition of the
standard colours
SYMBOLIC DESCRIPTION
Against a background of blue sky, twelve golden stars form a circle representing the union of the peoples of Europe. The
number of stars is fixed, twelve being the symbol of perfection and unity.
HERALDIC DESCRIPTION
On an azure field a circle of twelve golden mullets, their points not touching.
GEOMETRIC DESCRIPTION
The emblem has the form of a blue rectangular flag of which the fly is one and a half times the length of the hoist. Twelve
gold stars situated at equal intervals form an invisible circle whose center is the point of intersection of the diagonals of
the rectangle. The radius of the circle is equal to one third of the height of the hoist. Each of the stars has five points
which are situated on the circumference of an invisible circle whose radius is equal to one eighteenth of the height of the
hoist. All the stars are upright, i.e. with one point vertical and two points in a straight line at right angles to the mast.
The circle is arranged so that the stars appear in the position of the hours on the face of a clock. Their number is
invariable.
REGULATION COLOURS
The emblem is in the following colours: — PANTONE REFLEX BLUE for the surface of the rectangle; — PANTONE
YELLOW for the stars.
FOUR-COLOUR PROCESS
If the four-colour process is used, recreate the two standard colours by using the four colours of the four-colour process.
PANTONE YELLOW is obtained by using 100 % ‘Process Yellow’.
PANTONE REFLEX BLUE is obtained by mixing 100 % ‘Process Cyan’ and 80 % ‘Process Magenta’.
INTERNET
PANTONE REFLEX BLUE corresponds in the web-palette colour RGB:0/51/153 (hexadecimal: 003399) and PANTONE
YELLOW corresponds in the web-palette colour RGB: 255/204/0 (hexadecimal: FFCC00).
MONOCHROME REPRODUCTION PROCESS Using black, outline the rectangle in black and print the stars in black
on white. Using blue
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Using blue (Reflex Blue), use 100 % with the stars reproduced in negative white. REPRODUCTION
REPRODUCTION ON A COLOURED BACKGROUND
If there is no alternative to a coloured background, put a white border around the rectangle, the width of the border
being 1/25th of the height of the rectangle.
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Annex 2: The European Union Emblem
The logo has 12 stars. The blue (Pantone Reflex Blue) and yellow (Pantone Yellow) should be used
whenever possible with the chosen Typeface (see Article 4.4 of Implementing Reg. 821/2014 for the
list of acceptable Fonts, copied in Annex I) for the words European Union, European Social Fund
and Investing in your future.
EU emblem/flag with the words “EUROPEAN UNION” in larger type and with the slogan
“Investing in your future” and the fund title “European Social Fund”.
The EU emblem/flag is also available in Irish. The applicable text to use for the Irish version
of the Logo is “An tAONTAS EORPACH” in larger type and with the slogan “Ag
infheistiú i do dhán” and the fund title “Ciste Sóisialta na hEorpa”.
Geometrical Description
All stars are upright, i.e., with one point vertical and two points in a straight line at right angles to the
mast. The circle is arranged so that the stars appear in the position of the hours on the face of a clock.
The number of stars is invariable at 12. (See Annex I of Commission Implementing Regulation
821/2014 for instructions for creating the emblem and a definition of the standard colours).
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Single Colour Reproduction:
In the event that blue is the only colour available (it must be Pantone Reflex Blue), use it 100% with
the stars reproduced in negative white and the field 100% blue.
If only black is available, outline the rectangle in black and print the stars in black and white. Note
that Monochrome versions can only be used following prior approval from the MA (Article 4,
Implementing Reg. 821/2014).
Reproduction on a coloured background
The emblem is reproduced for preference on a white background. Avoid a background of varied
colours, and in any case one, which does not go with blue. If there should be no alternative to a
coloured background, put a white border around the rectangle, with the width of this being equal to
1/25 of the height of the rectangle.
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Annex 3: Ireland’s ESIF Logo Ireland’s ESIF logo and the EU flag must be used for all Operations that have or will receive EU
funding. Ireland’s ESIF logo is a white harp facing left that has the text.
“Ireland’s European Structural and Investment Funds Programmes 2014-2020
Co-funded by the Irish Government and the European Union”.
Logo colours are PMS 3015C and PMS Process Cyan. For CYMK and RGB breakdown see below.
For screen display use a .JPG or .PNG file. For print, use an .EPS file.
Colour Breakdown: - CMYK 100,35,3,21 100,0,0,0
RGB 0,108,163 0,158,218
Grayscale: - Black 100%, Black 60%
The Irish version is also available to use with the text:
“Cláir Chistí Eorpacha Struchtúracha agus Infheistíochta na hÉireann 2014 - 2020
Cómhaoinithe ag Rialtas na hÉireann agus ag an Aontas Eorpach”.
Clearspace: The clearspace is the smallest distance allowed between the logo and the edge of a page,
the edge of an image or text.
Minimum size: - To ensure legibility, minimum logo size should be 58mm x 19mm