Event Planning 101Sarah SmithDirector of Student ActivitiesWesley College

Why do we plan programs and events for students on campus?

What is your event’s purpose? How does it tie into

the College’s mission?

Close Your Eyes What does it look like?

What does it smell like?

What do you see?

What do you hear?

Working from the end of the event backwards, think about the logistical side of the event.

Planning Basics Budget Brainstorm Ideas Date/Time Reserve location on

campus Room/Facility/

Media/AV set up Catering/Food Check request/petty

cash

PromotionEvaluation

Promoting the EventTeasersFliersPostersPostcardsDoor hangersMagnetsT-shirtsTablingCandy

Table TentsBannersNewspaperFacebookWebsiteOrg Sync

Helpful Hints Plenty of resources

to assist you on campus

Co-sponsorship Setting the

atmosphere is important

Giveaways Set a timeline Important to send

thank you notes to those who assisted

Event Planning Guide

• www.wesley.edu/studentorgs

Office of Student Activities•Sarah Smith

•Director of Student Activities