excel functions abby wiertzema [email protected]
TRANSCRIPT
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Table of ContentsTable of ContentsDefinitionsFunction WizardDate & Time
FunctionsFinancial
FunctionsInformation
FunctionsLogical FunctionsLogical OperatorsNested IF
Lookup & Reference Functions
Math & Trig Functions
Statistical FunctionsText FunctionsCreate Your Own
FunctionsAdvanced
FunctionsHELP
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DefinitionsDefinitionsFormula – Equations that perform
calculations on values in your worksheet. A formula starts with an equal sign (=).
Function – A special key word which can be entered into a cell in order to perform a process to some data which is appended within brackets.
Argument – A portion of a formula.
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Function WizardFunction Wizard
Office XP - Icon is in toolbar
Office 2007 – Icon is found in Format tab
Select function nameFill in the argument
values
Formula Format is:=function-
name(arguments)
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Date & Time FunctionsDate & Time FunctionsExamples are in the spreadsheet
=DATE(cell_ref) – creates a date=TODAY() – no arguments –
returns todays date=NOW() – no argument – returns
todays date and time=DAYS360 – must use reference
cells to get day interval
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Financial FunctionsFinancial FunctionsExamples are in the spreadsheet
ACCRINTCUMIPMTCUMPRINCDBFVPMT
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Information FunctionsInformation FunctionsExamples are in the spreadsheet
IS functions (11)NTYPE
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Logical FunctionsLogical Functions
Examples are in the spreadsheet
ANDFALSEIFNOTORTRUE
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Logical OperatorsLogical OperatorsThe comparison operators that can be
used in the logical test portion of an Excel IF function are: ◦Equals (=) ◦Less than (<)◦Less than or equal to (<=)◦Greater than (>) ◦Greater than or equal to (>=) ◦Not equal to (<>)
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Nested IFNested IFFormat of Function
◦IF( condition1, value_if_true1, IF( condition2, value_if_true2, value_if_false2 ))
You can nest up to 7 conditionsQuestion: I need to write a formula that works this way: If (cell A1) is less than 20, then times it by 1, If it is greater than or equal to 20 but less than 50, then times it by 2 If it is greater than or equal to 50 & less than 100, then times it by 3 And if it is great or equal to than 100, then times it by 4Answer:
=IF(A1<20, A1*1, IF(A1<50, A1*2, IF(A1<100, A1*3, A1*4)))
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Lookup & Reference Lookup & Reference FunctionsFunctionsExample of VLOOKUP is in the
spreadsheet
VLOOKUPHLOOKUPYouTube video that explains
VLOOKUP◦ http://www.youtube.com/watch?v=vhufngP
ejDk
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Math & Trig FunctionsMath & Trig FunctionsExamples are in the spreadsheet
SUMSUMIFSeveral rounding functions
◦EVEN◦INT◦ROUND◦ROUNDDOWN◦ROUNDUP
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Statistical FunctionsStatistical FunctionsExamples are in the spreadsheet
AVERAGECOUNTCOUNTIFMAXMEDIANMINMODE
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Text FunctionsText FunctionsExamples are in the spreadsheet
CLEAN - removes unprintable characters
CONCATENATE – joins text fields
LEFT – returns leftmost characters
LOWER – converts text to lower case
PROPER – converts text to proper case
RIGHT – returns rightmost characters
TRIM – removes extra spaces
UPPER – converts text to upper case
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Create your own worksheet Create your own worksheet functionsfunctionsDone by editing VBA code
http://www.vertex42.com/ExcelArticles/user-defined-functions.html
http://office.microsoft.com/en-us/excel/HA010548461033.aspx
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Advanced FunctionsAdvanced FunctionsHighlight Alternate Rows using Office
XP◦Highlight the rows to perform the task◦go to Format, Conditional Formatting◦Select “Formula is” from dropdown list◦Type “=MOD(ROW(),2)=1”◦Click on Format button and select a pattern◦Click on OK
Highlight Duplicate Cell Entries◦http://www.cpearson.com/excel/
Duplicates.aspx
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Advanced FunctionsAdvanced FunctionsHighlight Alternate Rows using Office
2007◦Highlight the rows to perform the task◦Go to Home tab, Conditional Formatting◦Select Manage Rules, click on “New Rule”◦Select “Use a formula …” from top list◦Type “=MOD(ROW(),2)=1” in text box◦Click on Format button and select a pattern◦Click on OK
Highlight Duplicate Cell Entries◦http://www.cpearson.com/excel/
Duplicates.aspx
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HELPHELPAdditional information on custom
functions◦ http://www.ozgrid.com/VBA/
Functions.htm#UDF3Misc Help
◦ http://www.meadinkent.co.uk/excel.htm◦ http://www.cpearson.com/excel/excelF.htm
Microsoft Excel Help◦ http://office.microsoft.com/en-us/excel/
HP052001271033.aspxInformation about IF functions
◦ http://spreadsheets.about.com/od/excelfunctions/ss/if_function_sbs.htm