excel lesson 3

7/28/2019 Excel Lesson 3

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Excel Lesson 3Review of Thursdays Lesson

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Opening a workbook

Basic formulas using operators (+, -, *, /, ^)

Using the Fill Handle

Copy and Paste formulas Change Font sizes, weights, appearance

Formatting Rows and Columns

Inserting and Deleting Rows and Columns

Renaming and Copying Worksheets

Built-in Calculator Center across columns

Using AutoFormat

Using the Name Box

Adding / Deleting Tools on the Toolbar


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Excel Lesson 3

Absolute and Relative Cell Addresses

Relative Addressing

Cell addresses in formulas refer to the address of the data

that the formula acts upon When formulas are extended, Excel changes the addresses

so that the formula refers to the correct address

Absolute Addressing In this case, new formulas continue to refer to the original

data

The dollar sign ( $ ) indicates an absolute address

Example: = 20 * $A$1 locks the formula to cell A1

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Excel Lesson 3Absolute and Relative Cell Addresses

Absolute addressing can be used for sales tax tables

Changing one cell changes the whole table

To use relative addressing here would mean changing all cells

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=A4*0.07 =A4*$C$3


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Excel Lesson 3Help for Relative and Absolute References

Select Help,then Contents and Index

Click on the Find Tab and type

difference in the entry box

Select difference in the secondbox

In the third box, scroll down to

the topic

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Excel Lesson 3Help for Relative and Absolute References

Excels internal explanation of the difference

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Excel Lesson 3Printing Worksheets

Print

Selection Number of

Copies

Select Printer

Print

Preview

Select File, then Print

Always a good idea to select Print Preview

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Excel Lesson 3Page Setup, Page Size and Orientation

Select File, then Page Setup

First Tab is for the page size and orientation

Many spreadsheets are printed as landscape (page sideways)

Use Fit to squeeze data onto the page the way you want

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Excel Lesson 3

Page Setup, Margins

Use this Tab to set standard margins -- Or,

Select Print Preview, then Margins to set them by eye

Text can

also be

centered

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Excel Lesson 3Page Setup, Headers and Footers

Use this Tab to format page headers and footers

Automatic page numbering

Automatic date

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Excel Lesson 3Page Setup, Sheet Options

Use this Tab to print row and column headings and gridlines

Gridlines

Check box

Row and

Column

Headings

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Excel Lesson 3General Options

Select Tools, then Options

Manage

Recently

used file list

Set the number

of blank

worksheets

to start with

Set File

Location

Set Standard

Font

Set User Name

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Excel Lesson 3View Options

Customize the look of the Excel Window

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Excel Lesson 3List Options

Lists can be used to fill in values (e.g., Days and Months)

You can make your own lists to save time and typing

Click Add to type in a list, or Import to get it from a worksheet

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Collapse

Dialog

Button

Add

Import


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Excel Lesson 3Importing a List

Click Import, and either type the list of cells to be imported orclick the collapse dialog button

Highlighting cells will copy them into the collapsed dialog

Click the expand dialog button to return to List Options

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Highlight

CellsExpand

Dialog

Button

Collapsed

Dialog

Box


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Excel Lesson 3List Options

Click Import to add the list to the Custom lists window

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List

Appearsin Window

Import


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Excel Lesson 3Color Options

Use Excels built-in palette of colors ...

Or choose your own

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Excel Lesson 3Correcting Errors

Generally Speaking

Beware of GIGO; or, a computer program is only as good

as its inputs

Be cautious of the results -- know what answer to expect

Errors in Data and Formulas

To fix bad data, click on the cell and retype the number

To fix bad formulas, click the cell containing the formula, then

highlight the error in the formula bar and make corrections

Excel Error Messages

The program can help spot errors

Excel error messages begin with # 22


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Excel Lesson 3Clearing an Entire Worksheet

PlaceCursor at

Row &

Column

Intersection

Select worksheet by clicking the row and column intersection

Select Edit, then Clear

Choose All, orFormats, orContents, orComments

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Excel Lesson 3Clearing Cell Contents

Select cells to be cleared by clicking left mouse button and dragging

Select Edit, then Clear

Choose All, orFormats, orContents, orComments

Cells to be

Cleared

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Excel Lesson 3Review

Relative and Absolute Cell Addresses

Printing

Page Setup

Excel Options

Correcting Errors

Clearing Cells or Worksheets

excel lesson 3

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