Excel Screen

Slide 1

Column

Row

Cell

Formula bar

Column heading

Row heading

Worksheet tab

Spreadsheet Software

Slide 2

• A computer program used to record, CALCULATE, and analyze numerical data

• We will be using Microsoft Excel

Workbooks and Worksheets

Slide 3

A WORKSHEET is one page in a workbook

WORKBOOK

A WORKBOOK is a group of similar worksheets

Columns• COLUMNS are the vertical

divisions on a worksheet

• The letters at the top of a column (A, B, C) are called Column Headings.

Slide 4

Column

Column Heading

Rows• ROWS are the horizontal division on a

worksheet.

• The numbers on the left side of the worksheet (1, 2, 3) are Row Headings.

Slide 5

Row HeadingRow

Cells• A CELL is where a row and column

intersect.• Each cell has its own CELL

REFERENCE which consists of a column and row. For example, the cell reference for the intersection of column C with row 4 is C4.

Slide 6

Cell Name

Cell

Active Cell

Slide 7

• The ACTIVE CELL is the current location of the insertion point ,where data can be entered. It is outlined with a thick border.

The active cell (C4) is shown in the cell reference box

Labels & Values

Slide 8

Words or letters are called LABELS and are left aligned in the cells.

Numbers in a worksheet are called VALUES and are right aligned in the cells.

Inserting and Deleting

Slide 9

• To INSERT a row or column:– Click Insert– Choose Row or Column– It will appear ABOVE the selected row

• To DELETE a row or column– Select the row or column– Choose Edit, Delete

Click and drag over row headings to select rows

Moving Around Worksheets

• Move to a new cell by–Clicking in a cell with the

mouse–Tapping TAB or ENTER–Tapping arrow keys

Slide 10

Entering Data

Slide 11

• To enter data in a worksheet– Move to the desired cell – Key the data– Tap TAB or ENTER

to record the data

Data being entered in cell C5

Editing Cell Contents

Slide 12

• To edit data in a cell– Click in the cell that has the data– Then click in the formula bar– Use DELETE or BACKSPACE to delete data– Key new data– Tap ENTER or click the Enter icon

Edit data in the formula bar

Enter icon

Copying Data

Slide 13

• To copy data – Select the cell(s) and click Copy– Move to the new location and click Paste

• To copy data using the fill handle– Click and drag over adjacent cells to which you

wish to copy– Release the mouse button

Click the fill handle and drag over cells

Release the mouse and data will be copied to cells

Changing Column Widths

Slide 14

• Click and drag the column heading border

Click and drag a column heading border

Double-click the column border to make the width fit the contents.

• To set an exact width in the Column Width box. Under Format select Column then Width and enter a number for the column width