excellence for all board of education meeting m.pdf · resume leading the meeting. tony arnett made...

April 27, 2020

Proceedings

The regular meeting of the Board of Education was called to order by Board President, Tony

Arnett, on Monday, April 27, 2020, beginning at 6:00 p.m., in the Board Room, at the

Educational Service Center (ESC) – 111 Dodge Street, Watertown, WI. This meeting was

conducted in both a physical and virtual setting due to the executive orders given by Governor

Tony Evers surrounding the COVID-19 public health emergency. Attendees were either

physically or virtually present. Those attending virtually did so by computer/phone using the

following Zoom link/phone number: https://isn.zoom.us/j/99558525457 or : 1(312)626-6799.

The meeting ID number was: 995 5852 5457.

Board Members Present: Jennifer Bakke, Ron Buchanan, Rebecca Iverson, Fred Jandt,

Steve Kauffeld, Frances Milburn, Paul Van Den Langenberg, Doug Will and Tony Arnett

Board Members Absent: None

Also Present: Superintendent Cassandra Schug, Executive Assistant/Deputy Clerk Jaime

Caudle, Assistant Superintendent/Director of Educational Services and Innovative Programs

Dave Vitale, Director of Elementary Teaching and Learning Jenny Borst, Director of

Secondary Teaching and Learning Erin Meyer, Director of Business Services Brittany

wAltendorf and Director of Human Resources Margaret Brady

Board Reorganization:

Fred Jandt made a motion to elect Cassandra Schug temporary chairperson, seconded by Ron

Buchanan. The motion was unanimously carried by roll call vote.

Dr. Schug proceeded, asking for nominations for the office of Board President. Ron Buchanan

made a motion to nominate Tony Arnett as President, seconded by Steve Kauffeld. Tony Arnett

accepted the nomination. Ron Buchanan made a motion to close nominations, seconded by

Rebecca Iverson, and the motion unanimously carried by roll call vote to elect Tony Arnett as

President.

Dr. Schug rescinded her temporary chair position so that Board President Tony Arnett could

resume leading the meeting. Tony Arnett made a motion to nominate Jennifer Bakke as Vice

President, seconded by Fred Jandt. Jennifer Bakke accepted the nomination. Ron Buchanan

made a motion to close nominations, seconded by Fred Jandt, and the motion unanimously

carried by voice vote to elect Jennifer Bakke as Vice President.

Steve Kauffeld made a motion to nominate Paul Van Den Langenberg as Clerk, seconded by

Jennifer Bakke. Paul Van Den Langenberg accepted the nomination. Ron Buchanan made a

Excellence For All – It’s the Watertown Way!

Board of Education Meeting

April 27, 2020

https://isn.zoom.us/j/99558525457

April 27, 2020

motion to close nominations, seconded by Fred Jandt, and the motion unanimously carried by

voice vote to elect Paul Van Den Langenberg as Clerk.

Paul Van Den Langenberg made a motion to nominate Fred Jandt as Treasurer, seconded by

Doug Will. Fred Jandt accepted the nomination. Jennifer Bakke made a motion to nominate

Steve Kauffeld as Treasurer, seconded by Frances Milburn. Steve Kauffeld accepted the

nomination. The motion carried by a 6-3 vote to elect Fred Jandt as Treasurer.

Officers for 2020-21 are as follows:

Tony Arnett – President

Jennifer Bakke – Vice President

Paul Van Den Langenberg – Clerk

Fred Jandt – Treasurer

Jennifer Bakke made a motion to appoint Jaime Caudle as Deputy Clerk, seconded by Fred

Jandt. The motion unanimously carried by voice vote to appoint Jaime Caudle as Deputy Clerk.

Fred Jandt made a motion to nominate Frances Milburn as the CESA #2 Delegate for the Board

of Education, seconded by Paul Van Den Langenberg. The motion unanimously carried by voice

vote to appoint Frances Milburn as the CESA #2 Delegate. The CESA #2 Delegate Annual

Convention will be held on Tuesday, June 16, 2020, at 6:30 p.m., at the CESA traini ng room in

Whitewater.

Preview of Agenda: Cassandra Schug, Superintendent of Schools, previewed the meeting

agenda and noted that there were no changes.

Public Input: None

Announcements/Recognition/Communications:

Board Member Recognition – J. Mark Holland

SCHOOL BOARD RESOLUTION

#8912

WHEREAS, J. Mark Holland, has served as a member of the Board of Education of the

Watertown Unified School District for the past eighteen years, and

WHEREAS, he has served with distinction and dedication while representing and

promoting the best educational interests of the youth of the WUSD, and

WHEREAS, he has also served on a number of special committees of the Board of

Education,

THEREFORE, BE IT RESOLVED, that the Board of Education of the Watertown Unified

School District does hereby express its appreciation and gratitude to J. Mark Holland, for his

unselfish public service and for the significant contributions he has made to the WUSD and

April 27, 2020

public education.

The resolution was accepted unanimously by voice vote.

NAMM Recognition: The WUSD was recognized as a 2020 “Best Community in Education”

by the National Association of Music Merchants (NAMM) for the eighth year in a row.

Elementary Music Education Teacher Cathy Houchin shared information about the award with

the Board and thanked the students, staff and community for their hard work and support of the

WUSD music program. The WUSD will be presented with award banners to hang in the

school buildings.

Days of Instruction Waiver: Superintendent Schug shared information regarding the

Department of Public Instruction’s days of instruction waiver allowing for the suspension of

the administrative rule for the number of instructional hours requirements as set by Wisconsin

Administrative Code Chapter PI 8.01(2)(f).

Public Input on Days of Instruction Waiver: None

Days of Instruction Waiver: Board President Tony Arnett made a motion to request a waiver

of instructional hours requirements for students during the 2019-20 school year in light of the

ongoing COVID-19 public health emergency and pursuant to Governor Evers’ Emergency

Order #10. The request through the Department of Public Instruction would be to waive the

instructional hours requirements set out in Wisconsin Administrative Code Chapter PI

8.01(2)(f). For kindergarten, a request to waive the requirement of at least 437 hours of direct

pupil instruction. For grades 1 through 6, a request to waive the requirement of at least 1,050

direct pupil instruction. For grades 7 through 12, a request to waive the requirement of at least

1,137 hours of direct pupil instruction. The waiver will be requested through the Department

of Public Instruction’s expedited waiver process.

This motion was seconded by Frances Milburn and unanimously approved by roll call vote.

Strategic Discussion: Strategic Planning Update with Studer: Studer Leader Coach Melissa Matarazzo gave an

update to the Board on the strategic planning process, shared stakeholder/focus group

feedback and discussed next steps. Board discussion followed.

Listening Sessions – Cassandra Schug: Dr. Schug shared themes and next steps from staff

feedback given at the March listening sessions with the Board.

Events in the Watertown Unified School District: Cassandra Schug, Superintendent of

Schools shared positive happenings in the WUSD:

The WUSD administrators and staff have been absolutely amazing during this time!

Check out our Facebook and social media pages to see how our staff have gone above

and beyond to continue to serve our students in a virtual setting.

The WUSD has been recognizing our seniors on social media and continuing to plan

for graduation and other ways to honor our graduating Class of 2020.

WHS is once again a “Best High School” according to US New & World Report

April 27, 2020

The Be the Light – Wisconsin event recognizing our spring athletes was held on Friday,

April 24th will all of the Badger Conference schools participating. WHS Junior Eli

Piasecki made an incredible video to showcase the event and the pay tribute to our

athletes who did not get to participate in spring sports this year.

Feeding America was recently held again at Douglas Elementary School and was well

attended by our community’s families.

For the eighth consecutive year, the WUSD has received the NAMM award as a 2020

Best Communities for Music Education.

Congratulations to WHS Student Kayleigh Kohl for her 2020 Sargent Award at the

State Capitol Art Show!

We are fortunate to have some true “Local Heroes” in the WUSD Nutrition Services

department! They have been serving hundreds of our community’s children during this

time of school closure.

Congratulations to AD Jamie Koepp on his induction into the WBCA Hall of Fame!

Dr. Schug also reported out on the Policy Review Committee meeting that was held on April

15, 2020.

Department Reports and Board Committee Summaries:

Fiscal Management Report: Director of Business Services Brittany Altendorf gave an

update from the Fiscal Management Committee meeting held on April 22, 2020. Agenda

items included:

Review of Invoices and Variance Report

Review of Bidding Policy 3312

2020-2021 Budget Update

Facility Rental Fees

Lebanon HVAC

Human Resources Report: Director of Human Resources Margaret Brady, gave an update

from the Human Resources Committee meeting held on April 20, 2020. Agenda items included:

Consent Agenda – Staff Appointments, Resignations, Non-Renewals, and Terminations

Update on Clinic Operations

Compensation Model Review Update

RFP – Health-Dental Insurance Broker Update

Use of Leave Benefits During COVID-19 Closure

Contemplated Closed Session

o Negotiations Request

o Retirement Agreement

Educational Services Report: Assistant Superintendent/Director of Educational Services and

Innovative Programs Dave Vitale, gave an update from the Educational Services Committee

meeting held on April 14, 2020. Agenda items included:

● eCampus Charter Updates and Timelines

● WUSD Distance Learning – Current Status Overview

April 27, 2020

For detailed summaries of all Committee reports, please visit www.watertown.k12.wi.us.

Teaching and Learning Update: Director of Elementary Teaching and Learning Jenny

Borst, highlighted the following:

4K Update

Each case manager has been in contact with students and families outlining what

services we are and are not able to provide during this time of school closure.

The special education staff have been communicating with families if we are unable

to move forward with a child’s evaluation/re-evaluation due to closure.

At the elementary level, coaches are meeting with grade level teams to update the

professional development plan.

At the secondary level, plans are continuing for AVID elective implementation in

the fall of 2020-21.

Consent Agenda

It was moved by Paul Van Den Langenberg, seconded by Jennifer Bakke, that the following

resolution be adopted.


#8913

BE IT RESOLVED, that the Watertown Unified School District Board of Education

approve the following consent agenda items:

Minutes:

Regular Virtual Board Meeting – March 30, 2020

Special Virtual Board Meeting – April 13, 2020

Board of Canvassers Meeting – April 15, 2020

Committee Summaries:

Virtual Educational Services – April 14, 2020

Virtual Human Resources – April 20, 2020

Virtual Fiscal Management – April 22, 2020

Virtual Policy Review – April 15, 2020

Personnel/Staffing:

Staff Resignations:

Certified Staff:

Brittany Altendorf Director of Business Services

District Wide

(effective 6/30/20)

Sue Gockel Early Childhood Teacher

Mary Linsmeier

(effective 8/14/20)

http://www.watertown.k12.wi.us/

April 27, 2020

Corissa Kressin Special Education Teacher

Riverside Middle School

(effective 7/17/20)

Cally Lengfeld Grade 5 Teacher

Douglas Elementary School

(effective 6/8/20)

Non-Certified Staff:

Bryce Gentle Cleaner

High School

(effective 3/13/20)

Rachel Krueger Special Education Paraprofessional


(effective 6/6/20)

Staff Retirements:

Non-Certified Staff:

Dana Habermann Instructional Paraprofessional

Webster Elementary School

(effective 6/6/20)

Donna Neeman Administrative Assistant


(effective 6/30/20)

Staff Appointments:

Certified Staff:

Joshua Barnett Special Education Teacher


(effective 8/24/20)

Tina Garcia Dual Language – Grade 4 Teacher

Schurz Elementary School

(effective 8/24/20)

Ana Grimh Physical Therapist – 80%

District Wide

(effective 8/24/20)

Lauren Johnsen English Teacher

April 27, 2020

High School

(effective 8/24/20)

Sara Rieke Music Teacher


(effective 8/24/20)

Cassandra Schug Superintendent of Schools

(effective 7/1/20)

Malisa Schmidt Special Education Teacher


(effective 8/24/20)

Kayla Wendt Principal


(effective 7/1/20)

Lindsey Wieland Grade 2 Teacher


(effective 8/24/20)

Erin Zdero Dual Language – Grade 3 Teacher


(effective 8/24/20)

Extra-Curricular Appointments:

Erica Schwantes Girls JV2 Softball Coach

Staff Leave of Absence:

Certified Staff:

Meaghan Daun Elementary Teacher

Webster Elementary School

(effective 8/24/20 – 6/4/21)

Approval of Bills

First Reading of the Following District Policies: 3620 – Nutrition Services Management (revisions)

3621 – Free and Reduced Price Meals (revisions)

3621.1 – Verification Requirements (revisions)

3621.2 – Nutrition Services Meal Account (revisions)

5221 – Student Scholarships, Gifts and Awards (revisions)

5222 – Laude System (revisions)

April 27, 2020

Second Reading of the Following District Policies: 5320 – Student Dress Code (revisions)

3240 – Tuition Fees (revisions)

3263 – Retirement of Facilities (revisions)

3270 – Gifts, Grants and Bequests (revisions)

3280 – Funds Management (revisions)

3281 – Borrowing (revisions)

3282 – Investing (revisions)

This resolution was approved by an 8-1 roll call vote, with Tony Arnett in opposition.

Board Policy #8440 – Virtual Board Meetings

It was moved by Jennifer Bakke, seconded by Frances Milburn, that the following resolution be

adopted.


#8914


approve new Board Policy #8440 – Virtual Board Meetings, in order to conduct official business

of the Board in the event situations where conditions exist make it potentially dangerous for the

Board to convene in person or in the typical setting that is established for the Board’s public

meetings, as recommended by the Policy Review Committee.

The resolution was adopted unanimously by roll call vote.

Board of Canvassers Statement & Certificate of Determination of Persons Elected

It was moved by Steve Kauffeld, seconded by Paul Van Den Langenberg, that the following

resolution be adopted.


#8915


approve the Board of Canvassers Report of the Spring Election – April 7, 2020 as follows:

Statement of the Board of Canvassers

We, the undersigned members of the Board of Canvassers of the Watertown Unified School

District, certify that the annexed and within tabular statement is true and correct as compiled by

us from the original returns made to the School District Clerk by the several towns, villages, and

election districts in said School District of the Election held on Tuesday, April 7, 2020.

The numbers of votes given for the spring election of candidates for school board are as follows:

Rebecca Iverson 3,674

Tony Arnett 3,429

Jennifer Bakke 4.023

April 27, 2020

Doug Will 3,503

J. Mark Holland 3,303

Write-In 175

Dated this 15th day of April, 2020

Signed by Fred Jandt, Steve Kauffeld and Paul Van Den Langenberg

Witnessed by Jaime K. Caudle, Deputy Clerk

Certificate of Determination of Persons Elected

We do determine and certify that the following named persons, having received the greatest

number of votes for the respective office for which each was a candidate, are declared to be

elected to the School Board of the Watertown Unified School District.

Rebecca Iverson 3,674

Tony Arnett 3,429

Jennifer Bakke 4.023

Doug Will 3,503

Witness our hands at the office of the School District Clerk, 111 Dodge Street, Watertown,

Wisconsin on this 15th day of April, 2020.

Signed by Fred Jandt, Steve Kauffeld and Paul Van Den Langenberg

Witnessed by Jaime K. Caudle, Deputy Clerk


Special Education Policies and Procedures It was moved by Jennifer Bakke, seconded by Ron Buchanan, that the following resolution be

adopted.


#8916


approve the WUSD Special Education Policies and Procedures based on the Wisconsin DPI

Model Local Educational Agency Policies and Procedures revised July 2018.

A copy of the WUSD Special Education Policies and Procedures is on file in the Department of

Teaching and Learning offices, at the ESC, 111 Dodge Street, Watertown.


2020-21 Certified Staff Contracts

It was moved by Frances Milburn, seconded by Ron Buchanan, that the following resolution be

adopted.


#8917

BE IT RESOLVED, that the following certified staff be issued contracts for the 2020-

21 school year.

Alexandra Agar-Pratt Karri Alwin

April 27, 2020

Laurie Anderson

Elizabeth Atkins

Sara Babino

Kelly Ballou Puckett

Abby Bamba

Mark Bardenwerper

Mary Barr

Michael Bartley

Christopher Batterman

Ann Baxter

Brian Beaudo

Michelle Beine

Denise Benson

Heather Bernhardt

Joel Bethke

Christine Bethke

Anthony Bilgrien

Alicia Bishop

Jamie Blakeley

Lee Bosch

Mary Boschert

Bryan Bremberger

Amanda Brunner

Michael Burd

Dana Busler

Samantha Calliari

Wendy Canenguez

Cardona De

Alan Capps

Emmie Carpenter

Andrew Cashin

Jennifer Cashin

Kathleen Cashin

William Champeau

Leisha Chapman

Amy Clark

Lisa Clark

Lori Clark

Michael Cunningham

Robert Cunningham

Amy Daniels

Amy Darling True

Lianne Davis

Pamela De Rosier

Kari Dean

Shelly Degrandt

Karen Dentice

Samantha Diderrich

Marla Diestelmann

Richard Dilcher

Andrew Dobbins

Jesse Domer

Wanda Doughty

Gayle Ebert

Rebecca Eggerichs

Erica Eggert

Katherine Fell

Candace Fessler

Deborah Fischer

Lynn Foelker

Tammy Foerster

Ross Foley

Steven Frank

Bethany Fredericks

Jolene Genskow

Elizabeth Gerike

Brian Gerike

Kolleen Gibbons

Julia Gibson

Lynn Gilbert

Stephannie Gilbert-

Crane

Teresa Gimler

Marissa Giovannettone

Kathryn Godfroy

Leigh Ann Graf

Troy Granick

Kristin Grender

Emily Grinwald

Michael Gross

Amy Groetnhuis

Saedra Haas Fremont

Elizabeth Haase

Sarah Hafenstein

Alexis Hail

Deborah Hamada

April 27, 2020

Robert Harms

Jenifer Hedrick

Stacie Heier

Josh Heier

Carrie Hein

Gary Held

Tahera Horstman

Cathy Houchin

Megan Jakubiak

Theresa Janke

Oestreicher

Patricia Jansen

Sydney Jaskolka

Andrew Johnson

Amy Johnson

Angela Johnson

Thomas Jonas

Jessica Jones

Mikayla Jones

Carrie Kaczmarek

Benjamin Kamrath

Joel Kamrath

Lauren Kell

Allison Keller

Christopher Kemp

Larry Kempen

Darianne Keuler-Nelson

Desha Keuler-Pulkrabek

Jill Klawitter

Gina Kleine

Eric Kleine

Leah Klotz

Jamie Klubertanz

Lora Konz

Amy Kowalski

Matthew Kranz

Vanessa Kreblin

Nicole Kreutzman

Kyle Krueger

Tina Krueger

Reid LaDew

Jacqueline LaDew

Adam Larsen

Lauren Leahy

Lindsey Lease

Jeffrey Lehman

Jesse Leonhardt

Karen Lesch

Joelle Lillge

Hillary Lobenstein

Patricia Loftus

Nicole Loppnow

Michelle Mankiewicz

Amy Marchant

Chad Martin

Emily McFarland

Caitlin McLoone

Rhonda Mecikalski

Kristine Meloy

Melanie Meracle

Matthew Meracle

Christopher Mertens

Kenneth Meyer

Kathleen Miers

Ryan Moldenhauer

AnnMarie Moulton

Travis Moulton

Judy Mueller

Megan Mueller

Rhonda Nachtigall

Theresa Nall

Crystal Nelson

John Nortman

Kelly O'Connell

Tina Oiler

Thomas Olszewski

Jill Oswald

Julie Pasbrig

David Pawl

Jolene Payne

Ashley Peirick

Jennifer Pennington

Christina Peters

Christine Peters

Emma Phillips

Mark Phillips

April 27, 2020

Lisa Pirkel

Kelly Pokrzywa

Nadine Preinfalk

Melissa Prochaska

Kathryn Rademaker

Danielle Rammer

Abby Reichert

Nicole Reichert

Schwager

Stefanie Renner

Joi-Lynn Rens

Jenna Retzlaff

Casey Riggs

Kaitlyn Rinka

Kelvin Roe

Rachel Rolfs

Rebecca Roost

Suzanne Roth

Jenna Schaak

Amy Schaumann

Leah Scheid

Stephen Schleicher

Kimberly Schneider

Catherine Schoenike

Caitlyn Schroeder

Joan Schubarth

Alexander Schuh

Bethany Schwefel

Mark Searing

Marie Severing

Jamie Sherman

Tressa Smail

Crystal Soldner

Nicole Stangler

Molly Stapleton

Courtney Stark

Erin Steuerwald

Robert Stocks

Stephanie Stoeger

Matthew Stollberg

Jana Strobel

Karen Sturdevant

Pamela Suski

Timothy Suski

Sarah Tarpey

Jennifer Templin

Justin Thayer

Wendy Thayer

Cinnamon Theder

Carissa Theis

Blair Thorpe

Erin Tibbitts

Russell Tiedemann

Hannah Timmel

Kristen Travis

Jessica Trexler

Sarah Walker

Linda Wallace

Antony Washetas

Michelle Webster

Christine Weddig

Lori Wegner

Dana Wegner

Kendall Wegner

Lisa Wehner

Miranda Weinheimer

Tammy Welter

Jenna Wendt

Brandon White

Kristen Wichman

Kimberly Wiechmann

Jessica Wiedenfeld

Sue Will

Olivia Wolf

Andrew Woodard

Jessica Wortman

Donna Wucherer

Tanya Wyse

Jana Zimmerman

Laurie Zwieg


April 27, 2020

2020 Summer School Staff

It was moved by Jennifer Bakke, seconded by Fred Jandt, that the following resolution be adopted.


#8918

BE IT RESOLVED, that the following staff be employed in the Watertown Unified School

District for the 2020 Summer School Program:

SUPPORT STAFF

Briaunna Konz

Shannon Schultz (Band Camp)


Public Input: None

Adjournment: There being no further business, it was moved by Fred Jandt, seconded by

Ron Buchanan, and unanimously carried that the meeting be adjourned at 8:18 p.m.

Respectfully submitted,

Tony Arnett

Board President (signed) (Disclaimer: These minutes are uncorrected and any corrections made thereto will be noted in the meeting at which they are approved.)

April 27, 2020

First Reading of the Following District Policies:

3620 – Nutrition Services Management (revisions)

Business and Non-Instructional Operations

Auxiliary Services

Nutrition Services Management

The Watertown Unified School District shall provide participate in the National School Lunch

Program (NSLP) and School Breakfast Programs (SBP) as a convenience to parents and as an

auxiliary service to the educational program. The Board of Education shall provide necessary

facilities and equipment to carry out the efficient operations of the programs.

Guidelines shall be established for proper maintenance and safety in the use of materials and

equipment. Qualified personnel shall be employed by the Board to operate the nutrition services

facilities. Under the supervision of the Supervisor of Nutrition Services, student workers may be

employed at the middle school and high school levels.

Nutritional services shall include provide lunch and breakfast participation in access to

breakfast and lunch for students through the administration of the National School Lunch

Program and School Breakfast Programs, as the need for such are determined. As required for

participation on the National School Lunch and Breakfast Programs, Tthe District WUSD agrees

to the following program regulations as established by the United States Department of

Agriculture (USDA):

1. That meals be made available for all students.

2. That free and reduced priced meals be provided to students who cannot afford to pay the

price of the meal approved as eligible under current USDA income eligibility

guidelines.

3. To follow all other mandated regulations within the National School Lunch NSLP and

Breakfast Programs SBP.

School lunch menus shall be planned by the Supervisor of Nutrition Services and published in

local media one week in advance of serving. The Supervisor of Nutrition Services will also be

responsible for supervising staff and purchasing and procurement of United States Department

of Agriculture (USDA) USDA surplus commodities.

The food services program shall be evaluated annually by the Director of Business Services.

Legal Reference: Section 120.10(6), Wisconsin Statutes

Section 120.13(1), Wisconsin Statutes

Section 120.40, Wisconsin Statutes

Policy Approved: August 21, 1985

April 27, 2020

Policy Revised: June 25, 2012

November 23, 2015

April 27, 2020

3621 – Free and Reduced Price Meals (revisions)


Auxiliary Services

Free and Reduced Price Meals

The Watertown Unified School District has agreed to participate in the National School Lunch

Program (NSLP) and School Breakfast Programs (SBP) and accepts responsibility for

providing free and reduced price meals to eligible children in the schools under its jurisdiction.

The Board of Education assures the Wisconsin Department of Public Instruction that the school

system will uniformly implement the following policy to determine children's eligibility for free

and reduced price meals in all schools under its jurisdiction or where applicable. In fulfilling the

responsibilities, the Board:

A. Agrees to serve meals free to children from families whose income is at or below the free

scale as established by the Secretary's United States Department of Agriculture (USDA)

Income Eligibility Guidelines.

B. Agrees to serve meals at a reduced price to children from households whose income is at or

below the reduced price scale of the SecretaryUSDA's Income Eligibility Guidelines.

C. Agrees that there will be no physical segregation of, nor any other discrimination against, any

child because of his/her inability to pay the full price of the meal. The names of the children

eligible to receive free or reduced price meals shall not be published, posted, or announced in

any manner, and there shall be no overt identification of any such children by use of special

tokens, tickets or any other means. Further assurance is given that children eligible for free

or reduced price meals shall not be required to:

1. Work for their meals.

2. Use a separate lunchroom.

3. Go through a separate serving line.

4. Enter the lunchroom through a separate entrance.

5. Eat meals at a different time.

6. Eat a meal different from the one sold to children paying the full price.

D. Agrees to set reduced price charges for breakfast and lunch at or below the maximum

reduced price allowed by NSLP and SBP regulations. and below the full price of the lunch.

E. Agrees that, in the operation of school nutrition programs, no child shall be discriminated

against because of race, sex, color, national origin, age or disability.

F. Agrees to verify in accordance with program regulations and maintain records as follows: (1)

a summary of the verification efforts; (2) the total number of applications on file by October

1st; and, (3) the percentage or number of applications verified. Compliance with these

April 27, 2020

requirements will be monitored by the State agency as part of its supervisory assistance

monitoring and verification efforts.

G. Agrees to establish and use a fair hearing procedure under which: (1) a family can appeal a

decision made by the School Food Authority with respect to the family's free and reduced

price meal application; and, (2) the School Food Authority can challenge the continued

eligibility of any child for free or reduced price meals. During the appeal and hearing, the

child who was determined to be eligible based on the face of the application submitted will

continue to receive free or reduced price meals. Prior to initiating the hearing procedure, the

school official, the parent(s) or guardian may request a conference to provide an opportunity

for the parent(s)/guardian and school officials to discuss the situation, present information,

obtain an explanation of data submitted in the application and the decisions rendered. Such a

conference shall not in any way prejudice nor diminish the right to a fair hearing.

H. Agrees to designate the Supervisor of Nutrition Services to review applications and make

determinations of eligibility. The Supervisor of Nutrition Services using the criteria outlined

in this policy, will determine which individual children are eligible for free and reduced price

meals.

I. Agrees to develop and distribute to each child's parent(s) or guardian a letter and free and

reduced price meals application. In addition, an application form for free and reduced

price meals at or about the beginning of each school year or whenever there is a change in

eligibility criteria. The letter to parents shall inform them parents or guardians of available

programs available and will contain the free and reduced price meal application, attachment

which shall have the including current income eligibility guidelines for reduced price meals

with an explanation that households with incomes at or below the reduced price guidelines

may be eligible for either free or reduced price meals.

Interested pParents or guardians are responsible for filling

out the applications and returning it to the school for

review. Such applications and documentation of eligibility

determinations made will be maintained for a period of three

years following the end of the school year to which they

pertain.

Applications may be filed at any time during the year. Parents or guardians enrolling a child

in a school for the first time shall be supplied with appropriate meal application materials

regardless of the time of year the child is registered. If a child transfers from one school to

another within the district, his/her eligibility for free or reduced price meals, will be

transferred to and honored by the receiving school continuous.

All children from an eligible household will receive the same benefits. Parents or guardians

will be promptly notified of the acceptance or denial of their applications. Children will be

served meals immediately upon the establishment determination of their eligibility.

The hearing procedure shall provide the following for both the family and the district:

April 27, 2020

1. A publicly announced simple method for making an oral or written request for a

hearing.

2. An opportunity to be assisted or represented by an attorney or other person.

3. An opportunity to examine, prior to and during the hearing, the documents and

records presented to support the decision under appeal.

4. Reasonable promptness and convenience in scheduling a hearing, and adequate notice

as to its time and place.

5. An opportunity to present oral or documentary evidence and arguments supporting a

position without undue interference.

6. An opportunity to question or refute any testimony or other evidence and to confront

and cross-examine any adverse witness(es).

7. That the hearing be conducted and the decision be made by an official who did not

participate in the decision under appeal or any previous conference.

8. That the decision of the hearing official be based on the oral and documentary

evidence presented at the hearing and entered into the hearing record.

9. That the parties concerned and any designated representative thereof be notified in

writing of the decision.

10. That for each hearing a written record be prepared, including the decision under

appeal, any documentary evidence and a summary of any oral testimony presented at

the hearing, the decision of the hearing official and the reasons therefore, and a copy

of the notification to the parties concerned of the hearing official's decision.

11. That such written record must be retained for a period of three years after the close of

the school year to which they pertain. These records must be made available for

examination by the parties concerned, or their designees, at any reasonable time and

place during such period.

The designated hearing official is the Director of Business Services.

It is recognized that in certain cases, foster children are also eligible for these benefits. If a

household has foster children living with them and wishes to apply for such meals for these

children, the household will be instructed to contact the school.

When an application is rejected, parents or guardians will be provided written notification

which shall include: (l) the reason for the denial of benefits, e.g., income in excess of

allowable limits or incomplete application; (2) notification of the right to appeal; (3)

instructions on how to appeal; and, (4) a statement reminding parents that they may reapply

for free and reduced price benefits at any time during the school year. The reasons for

ineligibility shall be properly documented and retained on file at the School Food Authority

level.

J. Agrees to submit a public/press release containing both the free and reduced price eligibility

guidelines and all other information outlined in the parent letter, to the local news media,

local unemployment offices and major employers contemplating or experiencing large

layoffs.

April 27, 2020

K. Agrees to establish a procedure to collect money from children who pay for their meals and

to account for the number of free, reduced price and full price meals served.

L. Agrees to submit to the Wisconsin Department of Public Instruction any alterations, public

announcements, etc., before implementation. Such changes will be effective only upon

approval. All changes in eligibility criteria must be publicly announced in the same manner

used at the beginning of the school year.


Policy Revised: January 31, 2002

June 25, 2012

November 23, 2015

April 27, 2020

3621.1 – Verification Requirements (revisions)


Auxiliary Services

Verification Requirements

The Watertown Unified School District establishes the following guidelines relating to the

verification of free and reduced applications as established by the U.S. United States

Department of Agriculture (USDA).

Background

Verification is:

A. Confirmation of eligibility for free and reduced price benefits under the National School

Lunch Program (NSLP) and School Breakfast Programs SBP) and free milk under the

Wisconsin School Day Milk Program (WSDMP).

B. Verification process must be started on or after October 1st. Verification completion

deadline is November 15th.

Verification Procedures

A. Number of applications that must be verified:

1. A minimum of three percent or 3,000 (whichever is less) or the total number of

approved applications on file by October 1st.

B. Applications can be selected by:

1. Error-prone profiling

a. Applications are selected which have a high probability of containing errors. It is

the most effective method of sampling.

2. Random Selection

a. Every application has an equal chance of being selected but technique makes no

provision to focus on applications likely to have problems.

3. Other Methods

a. The school district WUSD may use its own sampling procedure but must ensure

nondiscrimination on the basis of race, color, national origin, age, sex, or

disability.

C. Notification of households selected for verification:

1. Households must be notified if selected for verification. Notification must include

specific information:

a. Types of acceptable information;

b. Proof of benefits under the Assistance Programs;

c. Failure to provide information/cooperation will result in termination of benefits;

and,

d. Name of school official to be contacted for assistance.

2. Suggest timeframe (10 days) be included by which households should respond.

D. Confirmation of a household’s income:

1. Written Evidence

a. Primary method to be used;

April 27, 2020

b. Verify most recent month available, or average income level;

c. Examine copy of documents or signed statements from income sources;

d. An official letter or notice of eligibility for children who are receiving benefits

form an Assistance Program;

e. Household documents participation.

2. Other Methods — used when written evidence is not sufficient.

a. Collateral Contact

1. Verbal confirmation of household’s circumstances by person outside of

household;

2. Household must be notified if collateral contact is needed;

3. Selected by or approved by the household.

b. School Conference

1. Face—to-face interview with household member and review of income

information.

3. Agency Records

a. May be used instead of, or in conjunction with, written evidence to confirm

household’s income;

b. Information may be available from other government agencies to confirm

household income;

c. State/local laws may limit information sharing. Local check should be made.

E. Benefits may be terminated when:

1. Household is unable to confirm current eligibility;

2. Household refuses to cooperate; or,

3. Household has right to appeal termination.

Recordkeeping

A. Records that need to be kept by a School Food Authority:

1. Summary of verification efforts;

2. Total number of applications on file on October 1st;

3. Percentage or number of applications verified; and,

4. List of Households (names) verified.

B. Records which may be useful in case of an appeal/review:

1. Application selection procedures;

2. Dates notices were sent;

3. Notes on any contacts made/or required follow-up attempt to contact the household;

4. Results of verification;

5. Reasons for any denial or change of eligibility; and,

6. Signature of verification official.


Policy Revised: January 31, 2002

June 25, 2012

November 23, 2015

April 27, 2020

3621.2 – Nutrition Services Meal Account (revisions)


Auxiliary Services

Nutrition Services Meal Account

Watertown Unified School District is committed to maintaining the fiscal integrity of the

Nutrition Services Department and encourages appropriate household responsibility for

the payment of costs associated with student meal purchases while maintaining overall

sensitivity toward students in managing meal debt.

Students are permitted to make food and beverage purchases through the utilization of a

pre-paid student meal account or cash. Student meal account payments may be made

through a variety of methods, including cash, check or on-line credit/debit card payments.

Student meal account low and negative balance notifications are generated through daily

automated phone and e-mail messages for any student meal account balance greater than

zero but less than $5.00 and any balance of less than zero. A parent/guardian may opt out

of these notifications by contacting Nutrition Services.

When a student’s meal account is depleted, or there are low or insufficient funds in the account,

the following policies apply:

The following policies shall apply when a student meal account balance falls below zero:

Elementary (Grades K-5)

When there are low or insufficient funds in a student account, the student’s parent/guardian will

be notified by the school that the account is low or negative. The A student will be allowed to

charge up to $5.00 10.00. Once the student balance reaches negative (-) $10.00, the student

will receive a mini meal consisting of a sandwich and a milk for up to five (5) days at no

charge. A courtesy contact to The the parent/guardian will be notified there is a negative meal

account balance, and made on the first day that the student receives a mini meal to remind

them that a deposit is needed.

If funds have not been deposited into the student’s account on subsequent days, the student will

receive a mini meal consisting of a sandwich and a milk for up to one week at no charge.

Students who do not have money in their accounts will not be served a snack milk or breakfast.

Secondary Schools (Middle & High School)

When there are low or insufficient funds in a student account, the student will be given a verbal

notice that the account is low or negative. The student will be allowed to charge up to $5.00

10.00. Once the student balance reaches negative (-) $10.00, If funds have not been deposited

into the student’s account on subsequent day, the student will receive a mini meal consisting of a

April 27, 2020

bread item, a vegetable and a milk at no charge for up to five (5) days at no charge. The

student will be given a verbal reminder that a deposit is needed.

Students who do not have money in their accounts will not be served a breakfast.

The above policies for elementary and secondary students apply only to reimbursable

lunch purchases. Students who do not have adequate funds in their meal account will not

be permitted to charge breakfast, a la carte milk or other a la carte items. Students with

negative meal balances may continue to make purchases using cash at any time.

This policy only applies to students.


Policy Revised: September 23, 2004

June 25, 2012

November 23, 2015

April 27, 2020

5221 – Student Scholarships, Gifts and Awards (revisions)

Students

Progress

Student Scholarships, Gifts, and Awards

The Board of Education encourages the acceptance and disbursement of student scholarships and

awards to graduating seniors. All gifts, scholarships, and awards to students, whether in a direct

or indirect monetary form, shall be accepted through activities and from donors that are

recommended by the Scholarship Committee and approved by the school administration.

Scholarships and awards given by non-school organizations, in which the school is directly

responsible for determining the recipient and/or qualifications for receiving such scholarship or

award, must be accepted and approved by the Board prior to the disbursement of the scholarship

or award.

Students shall be informed by the Scholarship chairperson of any available academic

scholarships. Literature concerning available scholarships shall be posted in the school building.

The Scholarship chairperson shall maintain records of available scholarships and shall notify

students of such scholarship opportunities.

In order to be eligible for academic scholarships in the District WUSD, a student must hold

senior class standing and have been enrolled for five consecutive trimesters of course work as a

Watertown Unified School District WUSD student immediately prior to the awarding of the

scholarship. Exceptions will be made for students who were enrolled in a study abroad program

and other extraordinary circumstances. To attain senior standing a student must have earned at

least 15.5 17.5 credits (17.5 effective with the Class of 2021).

The Watertown Unified School District WUSD shall not discriminate in the acceptance and

administration of gifts, bequests, scholarships and other aids, benefits or services to students

from private agencies, organizations or persons on the basis of sex, race, religion, color, national

origin, ancestry, creed, pregnancy, martial or parental status, sexual orientation, physical, mental,

emotional or learning disability or handicap. Discrimination complaints shall be processed in

accordance with established procedures.

Wisconsin Academic Excellence Higher Education Scholarship

The Watertown Unified School District WUSD shall annually designate academic scholars, for

the purposes of the Wisconsin Academic Excellence Higher Education Scholarship. The

scholars shall be the senior(s) with the highest grade point average (GPAC) computation in all

subjects. The grade point average calculation will be calculated in accordance with School

Board Policy #5222 Laude System. The scholars shall be named in accordance with timelines

required by law and using the guidelines provided by the Higher Education Aids Board.

Students must hold senior class standing and be enrolled full-time in the Watertown Unified

School District WUSD for the five consecutive trimesters immediately prior to the awarding of

the scholarship. The GPAC computed at the end of the winter trimester will be used to award the

April 27, 2020

Wisconsin Academic Excellence Higher Education Scholarship. To attain senior class standing

a student must have earned at least 15.5 17.5 credits (17.5 effective with the Class of 2021).

Students shall be rank-ordered based on their cumulative grade point average (GPA) as shown on the

official transcript.

In the event of a tie, the scholarship committee shall use the following criteria to break the tie

to name the scholars and prioritize the remaining students as alternates:

1. Students must have applied, been accepted, and commit to attend a Wisconsin public college

or technical school or a participating private college in Wisconsin.

2. If a tie continues to exist, the student(s) with the highest grade point average calculation

(GPAC) at the end of the winter trimester will be the recipient(s). See School Board

Policy #5222.

3. If a tie continues to exist, the student(s) with the highest composite score on the American

College Test (ACT) by the end of the tenth (fall) trimester. If any of the students involved

have taken the exam more than once, the highest composite score received, prior to the end

of the tenth (fall) trimester will be used.

4. If a tie continues to exist, the student(s) with the highest total number of credits earned in

core curriculum courses as identified by the University System: English, Social Studies,

Math, and Science.

5. If a tie continues to exist, it shall be broken by a chance drawing of names by the Board of

Education with the first name drawn being named the scholar and the remaining names

drawn to prioritize the alternates.

Technical Excellence Scholarships (TES)

The Watertown Unified School District WUSD shall annually designate students for the

purposes of the Technical Excellence Scholarship. The students shall be seniors who have the

highest demonstrated level of proficiency in technical education subjects. Students must be

enrolled full-time in the Watertown Unified School District WUSD for the five consecutive trimesters immediately prior to the awarding of the scholarship. The number of scholarships will

be based on total student enrollment.

In order to be eligible for nomination to a TES scholarship, a student must exhibit interest in and

planning for a technical career. In addition, in order to be eligible for a TES scholarship, a

student must also have completed at least one of the following eight eligibility items. Students

awarded a TES scholarship must have:

1. Be a Career Technical Education (CTE) Concentrator, which is a high school student who

has completed at least three (3) high school CTE courses in program areas leading to a

degree or diploma in the student’s chosen pathway. A student may be enrolled in (rather

than have completed) the third course at the time of their nomination for TES.)

2. Participated in a youth Apprenticeship program.

3. Participated in a Technical High School Diploma program.

4. Participated in a Career and Technical Training pathway.

5. Participated in a Skills Standards program.

6. Completed (or be on track to complete) an industry-recognized certification program.

April 27, 2020

7. Participated in a Career and Technical Student Organization (CTSO) in Wisconsin: DECA,

FBLA, FCCLA, FFA, HOSA, or Skills USA.

8. Completed a technical training program for high school students.

The Watertown Unified School District WUSD shall use the point system to rank eligible

candidates created by the Higher Education Aids Board (HEAB).

The ranking system consists of ranking eligible students according to a point system reflective of

course work and technical education experience. Under the recommended point system:

One point is given to a student for each credit earned in high school in CTE.

One point is given to a student for each year of activity in a Career and Technical Student

Organization in Wisconsin.

For the purpose of assigning a ranking among eligible candidates, credit hours in process

at the time of nomination should be counted toward the number of credits the student has

earned.

When students emerge from the point system with tied scores, CTE grades become the tie-

breaker. Because some students may have the same credit-hours at the time of nomination,

Watertown Unified School District WUSD will assign rankings to “tied” students based on the

grade point earned by eligible students in CTE courses.

Policy Approved: July 22, 1999

Policy Revised: November 20, 2008

May 20, 2013

May 14, 2015

August 28, 2017

March 19, 2018

April 27, 2020

5222 – Laude System (revisions)

Students

Progress

Laude System

Laude Overview

This system is a point-based system that combines a student’s GPA and designated advanced

coursework to arrive at a Grade Point Average Calculation. Under this system, advanced courses

will be identified by the WHS Faculty and approved by the Board of Education. Advanced

courses include, but are not limited to: Advanced Placement, Youth Options, articulated courses,

Capstone courses, and other courses designated as Dual Credit, Advanced Standing or Honors.

Our Laude System

Beginning with the Class of 2021, the Laude System will replace the present class rank system.

Class rank will not be routinely provided to colleges for admissions purposes. The transcript will

report the student’s cumulative grade point average with an accompanying Grade Point Average

Calculation (GAPC) and distinction. A cover letter will be provided to the colleges explaining

our Laude System.

Laude Recognition Process

Students will be eligible for the Summa Cum Laude, Magna Cum Laude, or Cum Laude

recognition by multiplying their cumulative grade point average times the total number of

advanced classes successfully completed by the end of the winter trimester of their senior year.

Please note that the number of Laude Courses that will be included in the Grade Point Average

Calculation will be capped at 36.

Grade Point Average Calculation (GPAC)

The GPAC involves multiplying the student's cumulative GPA in all coursework by the number

of advanced classes as illustrated below:

GPA x #Advanced Classes = Grade Point Average Calculation (ie. 3.25 GPA x 20 = 65.0

GPAC)

The following special provisions apply when determining the Grade Point Average Calculation:

1. Grades received by students for courses taken at a Wisconsin technical college or university

for dual credit or high school credit and pre-approved commensurate with procedures

identified in the Watertown High School Student Handbook shall be included in determining

the student’s GPA and GPAC.

2. Grades received by students for courses taken at other public schools or approved alternative

programs shall be included in determining the student’s GPA and GPAC.

3. Grades received by students for courses taken at private or parochial or through home-based

private educational program instruction shall be used in determining the GPA and GPAC as

April 27, 2020

approved by the principal as (s)he reviews each course and grade as compared to the course

content and academic standards of Watertown High School.

4. Grades earned by a student in another country or through study abroad shall not be used to

determine GPA and GPAC.

5. A passing grade for a pass/fail course will reflect a credit on the transcript but will not be

used to determine GPA or GPAC. A failing grade for a pass/fail course will count in the

GPA and GPAC.

6. High school subjects taken by middle school students may be used in determining the GPA

and GPAC per Policy #5235 - High School Credit for Courses taken by Middle School

Students.

7. If a student retakes a course, regardless of whether it is during the academic year or over the

summer, the previous grade will remain on the transcript, the new grade added, and both

grades used to calculate the GPA and GPAC.

8. GPA and GPAC shall be updated at the end of each trimester. Grade Point Average will be

computed according to the following grade point values:

A+ or A = 4.000, A- = 3.667, B+ = 3.333, B = 3.000, B- = 2.667, C+ = 2.333, C = 2.000, C-

= 1.667, D+ = 1.333, D = 1.000, D- = 0.667, and F = 0.000.

To Qualify for Cum Laude or Higher

A student must have a cumulative GPA of 3.0 or higher and have earned a minimum of 60 honor

points. Please note that the number of Laude Courses that will be included in the Laude Score

will be capped at 36.

Under the Laude system, students must meet the two criteria above. Once a student meets these

requirements, they can earn one of the following distinctions:

Cum Laude (with honor/distinction) 60-79 honor points

Magna Cum Laude (with great honor/distinction) 80-99 honor points

Summa Cum Laude (with highest honor/distinction) 100 + honor points or more

Top Ten, Valedictorian, & Salutatorian

Special recognitions such as the Valedictorian, Salutatorian, and Top Ten will be determined

using the Grade Point Average Calculation (GPAC) at the end of the winter trimester of one's

senior year.

Policy Approved: July 22, 1999


April 25, 2002

June 28, 2007

January 26, 2015

August 28, 2017

April 27, 2020

Second Reading of the Following District Policies: 5320 – Student Dress Code (revisions)

Students

Activities

Student Dress Code

The School Board of Education believes that a student dress code is an important part of

creating a school environment that is safe, conducive to learning and free from disruption. With

that in mind, the following student dress code standards shall be enforced in the District WUSD

during the school day and at all school-supervised activities and functions:

1. Students shall dress appropriately for the school environment. Student attire that causes,

or is likely to cause, a material interference with school operations or a substantial

disruption to the school environment will not be permitted. School staff shall consider

the link between the potential disruption or interference and the student’s attire at issue

when making decisions under this provision.

2. No student shall be permitted to wear any clothing that depicts, promotes or advertises

alcohol/taverns, illegal drugs, tobacco products, firearms weapons that convey threats

or promote violence, gang affiliation/activity, profanity, violence or pornography.

3. Students shall wear protective clothing and/or safety equipment when working in science

labs, tech education, family and consumer education, school cafeterias, and other

program areas as required to comply with health and safety codes and regulations.

4. Clothing and/or accessories that cause excessive maintenance problems or cause injury to

anyone or damage to property may not be worn.

5. Students participating in activities or events representing the school before the public

shall be expected to dress appropriately so as not to detract from the group or the

occasion.

Additional school or activity rules concerning student dress may be established but only if they

are in line with provisions of this policy, are nondiscriminatory, and are reasonably related to

legitimate educational concerns.

This policy and any additional school or activity rules established related to student dress shall

be published annually in student and staff handbooks.

School staff shall be responsible for enforcing student dress code standards on a fair and

consistent basis.

Legal Reference: Wisconsin Statutes – Section 118.035

Wisconsin Statutes – Section 118.13

Wisconsin Statutes – Section 120.13(1)(a)

Wisconsin Statutes – Section 255.30


April 27, 2020

June 24, 2004

May 14, 2015

April 27, 2020

3240 – Tuition Fees


Income

Tuition Fees

Tuition fees shall be charged of all non-resident students accepted into enrollment in the

Watertown Unified School District WUSD, except as hereinafter provided.

Non-resident students will be accepted on a tuition basis only if District WUSD enrollments

permit. Tuition charges shall be based upon audited operational and building costs for the current

school year, using formulas established by the State Department of Public Instruction.

Summer School

Tuition for the summer school program for students residing outside the Watertown Unified

School District WUSD shall be for materials and fees per session in an amount to be decided

upon by the Board. Students will be accepted on a tuition basis only if District WUSD

enrollments permit.

Waiver of Tuition Fees

Tuition may be waived The Superintendent or designee may waive tuition fees for a non-

resident student based upon a letter from his/her parents indicating their intent to become

residents of the Watertown Unified School District WUSD. Such tuition will not be waived

beyond two grading periods.

Tuition may also be waived by the Board Superintendent or designee for non-resident students

in hardship cases, wherein the primary purpose of moving to the Watertown Unified School

District WUSD is not to attend school.

Legal Reference: Wisconsin Statute Subchapter V, Chapter 121

Wisconsin Statute 118.04




Policy Revised: October 23, 1996

August 24, 2015

April 27, 2020

3263 – Retirement of Facilities


Income

Retirement of Facilities

Consideration will be given to closing schools in the Watertown Unified School District WUSD

when the declining enrollment reaches a point at which continued operation of all buildings

would result in detrimental effects on a part, or all of the District’s WUSD’s educational

program, and would result in adverse effects on the financial management of the District WUSD.

The criteria governing the selection of which school or schools will be closed shall be classified

as follows (the words “school” or “schools” mean all school property, including undeveloped

land, storage facilities and so on):

Student, Staff and Community

Enrollment capacity: This consideration will include minimum needed enrollment for

purposes of providing or scheduling effective, comprehensive educational programs.

Educational programs: Every effort will be made so that the closing of school(s) will not

adversely affect the educational program on any level in the district WUSD schools.

Student displacement: This will include both the number of students involved and the

severity of the effects of the displacement. Positive as well as negative effects will be

considered. The history of displacement of those students affected will be studied.

Permanency of decision: This will include consideration of maturity of neighborhood, trends

in private or alternative schools in the area, birth rate changes, and potential changes in

population.

Staff displacement: This will include consideration of unique programs, staff training and

special skills, and relocation opportunities for staff of all schools affected.

Community use of schools: Consideration will be given to the accessibility and degree of

use by the community. Consideration will be given to other educational or cultural purposes.

Consistency with area plans: Consideration will be given to coordination with area plans,

such as governmental agency development plans or projected educational needs of the area.

Physical Facilities

Energy: Consideration will be given to availability and practicability of needed energy

sources and need for conservation of certain kinds of energy.

April 27, 2020

Building safety: Consideration will be given to compliance with city codes and zoning,

OSHA rules, ADA code, construction material and characteristics, lighting and wiring, fire

safety and so on.

Physical condition of building: Consideration will be given to the age and future useful life,

necessary or planned building improvement and short-range and long-range maintenance and

construction requirements.

Unique factors: Consideration will be given to those physical characteristics which could not

easily be duplicated or would be difficult to replace, such as pools, theaters, athletic facilities

and so on.

Financial Factors

Maintenance: Expenditures will be determined as they relate to decorating, repair, structural

upkeep, refuse removal, custodial and maintenance salary and services.

Operation: Expenditures will be determined as they relate to utility costs, security services,

service contracts and so on.

Savings: Potential net financial savings will be determined as they relate to personnel,

maintenance and operating costs, transportation, and costs relating to moving of equipment,

actual closing costs, maintenance and deterioration of closed buildings.

Cost alternatives: Potential costs of alternatives will be determined as they relate to

relocation of students and personnel, nurses, physical education teachers, special education

teachers and so on.

Sale or lease: Potential for sale or lease will be explored in regard to legal restrictions other

use of income and other pertinent considerations, and potential value to purchasers or lessees.

Usage alternatives: Alternative uses of buildings or space in buildings will be determined.



April 27, 2020

3270 – Gifts, Grants and Bequests (revisions)


Income

Gifts, Grants, and Bequests

The Watertown Unified School District may accept and use any bequest, gift of money or

property for a purpose deemed by the Board to be consistent with District WUSD goals and

objectives. Bequests, gifts of money or property accepted by the WUSD through this policy

become property of the WUSD after acceptance. To be acceptable, a gift must:

1. Be offered by an appropriate donor.

2. Not require additional staff needs.

3. Not begin a program which the Board would be unwilling to take over when gift or grant

funds are exhausted.

4. Not bring undesirable or hidden costs to the District WUSD.

5. Place no unreasonable conditions on a school program.

6. Be consistent with public law.

Initial discussion of the gift proposal or project may take place with the appropriate school

employee most likely to be affected (i.e. athletic director, band director, librarians, department

head, or building principal, etc.). The building administrator may accept gifts, grants, or

bequests, and develop the specific details of the transactions for donations less than $2,000

$5,000. Board approval is not necessary provided the above criteria has been met. The donor will

complete a “Public Gifts to Schools Form” at the time the donation is received by the District

WUSD. A letter of appreciation/acknowledgment may will be sent to the donor by the Director

of Business Services upon acceptance and receipt of the form. The donation shall be announced

publicly at the next Board meeting upon the donor’s request.

The Superintendent or designee, shall make a recommendation to the Board requesting its

approval and acceptance for gifts of $2,000 $5,000 or more. The Board reserves the right to

withhold endorsement of any business or product. The specific details of the transaction will be

developed for donations in excess of $2,000. A letter of appreciation from the Board

Superintendent or designee, for gifts, grants, and bequests which exceed $2,000 $5,000, will be

sent to the donor upon acceptance or rejection of the offer. The donor reserves the right to remain

anonymous.

The District WUSD may apply for and accept grants of money or contributions of property for a

purpose deemed by the Board Superintendent to be consistent with District WUSD goals and

objectives. Grant applications shall be approved in advance by the Superintendent or designee.

who shall then make a recommendation to the Any grant over $25,000 requires Board

requesting its approval. To be acceptable, a grant program must comply with the following

conditions:

1. Be offered by an appropriate donor;

2. Not require additional staff needs not funded entirely by grant funds;

April 27, 2020

3. Not begin a program which the Board would be unwilling to take over when gift or grant

funds are exhausted;

4. Not bring undesirable or hidden costs to the District WUSD;

5. Place no unreasonable conditions on a school program;

6. If the grant requires the purchase, lease or use of equipment or services provided by the

donor or one or more vendors or suppliers specified by the donor, the Board shall

determine that:

a. The equipment or services are compatible with existing equipment, services and

technology used by the District WUSD and will be compatible with equipment,

services or technology used by the District WUSD in the future;

b. The procurement or acquisition of such equipment or services without bids or

proposals from other vendors or suppliers is appropriate, considering the educational

goals and objectives of the grant or program and the financial obligations of the

District WUSD, if any, arising from the District WUSD 's acceptance of the grant;

and

c. Title to any property to be purchased or leased shall pass to the District WUSD,

unless it is determined that the removal of the equipment at the end of the grant will

not adversely affect the District WUSD or its operations or facilities.

d. Not require the explicit endorsement of any business or product by the District

WUSD or its staff or students; it is acceptable, however, for the donor to publicize the

grant and to make use of advertising or other information created or obtained by the

donor so long as the following conditions are met:

1. Advertising or other information is not created or obtained with the expenditure

of District WUSD funds or the use of District WUSD staff or student time;

2. The advertising or publicity program is approved in advance by the Board;

3. The donor's activities do not interfere with the operation of schools, facilities or

District WUSD programs; and

4. Advertising or other publicity does not use the explicit endorsement of any

product or service by any District staff person or student.

7. Be consistent with public law.

The District WUSD reserves the right to dispose of any donation or gift which is considered not

to be in the best interest of the District WUSD or is no longer needed by the District WUSD.

Legal Reference: Section 118.27, Wisconsin Statutes

Policy Approved: March 17, 1997

Policy Revised: April 25, 2016

March 19, 2018

April 27, 2020

3280 – Funds Management (revisions)


Income

Funds Management

The Board or Fiscal Committee shall delegate to the Superintendent and Director of Business

Services responsibility for control of all District WUSD funds, including internal funds. The

Superintendent or Director of Business Services shall report regularly to the Board on the status

of all school funds.



April 27, 2020

3281 – Borrowing (revisions)


Income

Borrowing

By action of the Board, funds may be borrowed for two purposes:

1. Current operations expenses to be derived from taxes already levied and on

certification of indebtedness issued by the District WUSD.

2. Capital expenditures for new plant and equipment.

The Board, in cooperation with the Superintendent and Director of Business Services, shall

secure the best possible terms for loans and the sale of bonds. authorized by the Board or by

sales of bonds authorized by the electorate of the District.




April 27, 2020

3282 – Investing (revisions)


Income

Investing

The Board of Education, through its administrative staff the Superintendent or Director of

Business Services, shall invest District WUSD funds in its bank of record, the local government

investment pool, and/or in the investments allowed by statute so as to realize the greatest

possible return on these investments.




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