exchange online. objective capabilities of exchange online how to migrate to exchange online sign up...
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Exchange Online
Objective
• Capabilities of Exchange Online• How to migrate to Exchange Online• Sign up for Office 365 BETA
Outlook 2003*, 2007, 2010
Outlook Anywhere Autodiscover Outlook Web
Access Custom OWA URL Entourage 2004*,
2008*, WS edition POP• Windows Mobile• iPhone• Other ActiveSync
devices• BlackBerry
Enterprise Server (add-on)
• Remote device wipe
• Delegates (“send on behalf of”)
• Shared mailboxes (“send as”)
• Server-side forwarding
• Out of Office• WebReady
document viewing• Conference rooms• Resource booking
attendant• Conference room
delegation• Tasks
Personal contacts Shared contacts Personal
distribution groups Shared
distribution groups Global address list Offline address
book
[not available] Forefront Online Protection for Exchange (AS/AV)
Forefront for Exchange (AV)
Route inbound mail on-premises for filtering
Safe senders Blocked senders Forced TLS S/MIME
• GUI for managing some features
• Exchange Personal Archive
• E-Discovery (Multi-Mailbox Search)
• Message Retention (Archive and Delete Policies)
• Message Retention (Legal Hold Policy)
• Compliance Auditing
• Transport rules• Custom
disclaimers
• S/MIME in OWA
• Speech-enablement of directory and auto-attendant
• Conversation view• Ignore/move
conversation• MailTips• Mail aggregation• Shared nickname
cache across OWA and mobile
• Message tracking (user self-service)
• Free-busy interop with on-premise
• Free/busy sharing with other orgs
• Share full calendar detail with other orgs
• Publish calendar for anonymous access
• Dynamic distribution groups
• Restricted distribution groups
• Moderated distribution groups
• Share personal contacts
• Contact info update (user self-service)
• Hosted voicemail (integration with PBX)
• Outlook Voice Access
• “Play on phone” button
• Missed call notifications
• Caller ID• Company auto-
attendant• Self-service PIN
reset• Message waiting
indicator• Voicemail preview• Call answering
rules• Protected
voicemail
• Sign in using AD credentials
• Route outbound mail on-premise for filtering
• Multi-factor auth (smartcard, soft cert)
• Integration with on-premise RMS (for search, pre-licensing)
• RMS transport rules
• Journal decryption of RMS messages
• Outlook Protection Rules
Client Access E-mail,Calendaring
Contacts,Directory UM, Fax Security Compliance/
Archiving
Applications/Developer
Administration
Journal e-mail to external archive
Journal e-mail to EHA
• PST import and export
• Provision users in multiple datacenters
Exchange Web Services (EWS)
EWS Managed API for .NET
SMTP relay
• MAPI/CDO access• Custom code/dlls• Transport agents• Custom OWA
themes, colors, add-ins
• Public folders
Web-based management
Active Directory sync
Bulk user activation
Deleted item recovery
Deleted mailbox recovery• Remote PowerShell
• Role Based Access Controls (RBAC)
• Exchange Management Console (x-premise management)
• Enhanced migration tools
• No OST resync after migration
• Offboarding tools• Support for orgs
>30,000 users
• IMAP• Customize
ActiveSync security policies
• Full OWA support in Firefox/Safari
• IM and presence in OWA
• OWA side-by-side calendar view
• Mobile free/busy lookup
• Mobile reply status
• Mobile SMS sync• Over-the-air
update for Outlook mobile
• OWA login: public/ private radio buttons
• Exchange 2007-style Managed Folders
• Multi-mailbox search export to PST
• GUI for some features
• Hierarchical address book
• GAL segmentation
Exchange Online : BPOS vs. Office 365
Outlook 2003*, 2007, 2010
Outlook Anywhere Autodiscover Outlook Web
Access Custom OWA URL Entourage 2004*,
2008*, WS edition POP• Windows Mobile• iPhone• Other ActiveSync
devices• BlackBerry
Enterprise Server (add-on)
• Remote device wipe
• Delegates (“send on behalf of”)
• Shared mailboxes (“send as”)
• Server-side forwarding
• Out of Office• WebReady
document viewing• Conference rooms• Resource booking
attendant• Conference room
delegation• Tasks
Personal contacts Shared contacts Personal
distribution groups Shared
distribution groups Global address list Offline address
book
[not available] Forefront Online Protection for Exchange (AS/AV)
Forefront for Exchange (AV)
Route inbound mail on-premise for filtering
Safe senders Blocked senders Forced TLS S/MIME
Exchange Online - What’s Not Available?
• Speech-enablement of directory and auto-attendant
• S/MIME in Outlook Web App• S/MIME certificate synchronization
• MAPI/CDO access• Server-side code, .dlls, transport agents• Custom Outlook Web App themes,
logos, add-ins• Public folders
• Hierarchical address book• Global Address List segmentation
• Outlook 2003 support• Outlook Web App login: public/private
buttons• Blackberry application push; advanced
settings
Client Access
Directory
Voice mail
Applications/ Developer
• .pst file import and export• Provisioning of users in multiple data
centers• Multiple on-premise Active Directory
forests • Resource forest topologies
Administration
• Managed folders similar to those in Exchange 2007
• Graphical user interface for creating retention policies
• Multi-mailbox search: export to .pst files• Third-party add-ins for transport rules
Compliance/Archiving
Security
95% of workers have used technology they purchased themselves for work
-IDC 2011
Consumerisation of IT
Calendaring Email Contacts Tasks Company Directory Mobility Offline Access
Anywhere AccessBusiness-Class Messaging
• Rich client access via Outlook • Premium web email experience via OWA• Support for a broad range of mobile devices• Large mailbox sizes (25GB)
PCs PhonesBrowsers
• Seamless mobile access through Exchange ActiveSync® • Support for popular mobile devices• Self-service remote device wipe
Anywhere AccessMobile Messaging
AppleWindows® Phone Palm/HP Nokia
Exchange Online
Outlook Web App (OWA)
Online Exchange UM Architecture
PBX
SIP gateway
SIP gatewayExchange 2010 UM Servers
Active Directory
Contoso Corporation (Office 365 Customer)Internet
SBC SBC
Mediation Server
Fabrikam Corporation (Office 365 Customer)
Exchange Online
Access Edge Server
SIP gateway
A/V Edge Server
Lync Server 2010
Access Edge Server
A/V Edge ServerSIP/TLS/SRTP
SIP/TLS/SRTP
SIP/
TLS/
SRTP
SIP/TLS/SRTP
SIP/
TLS/
SRTP SIP/TLS/SRTP
SIP/T
LS/S
RTP
172.42.23.12
172.42.23.13
Acme Packet Net-Net 4500 in HA config: at
least 1 per datacenter
Edge server pool is operated by Lync Online
• High-accuracy spam filtering• Multiple virus-scanning engines• Included with Exchange Online subscription• Admin center provides advanced policy rules and reporting
External Email
Protection and CompliancePremium Anti-Spam and Antivirus Protection
Exchange Online
Exchange Control Panel (ECP)
Protection and ComplianceNative Exchange Archiving
• Allows easy migration to a managed archive solution• User experience for managing mailbox does not change • Provides a way to centralised data currently stored in .pst files
Protection and ComplianceRetention Policies and Legal Hold
• Custom policies automatically delete or archive content • Integrates with personal archive• Legal hold policy captures user edits and deletions
Protection and ComplianceMulti-Mailbox Search
• Web-based search capabilities can be delegated to specialists• Empowers legal and compliance staff to conduct e-discovery• Search works across on-premise and Exchange Online mailboxes
Exchange Online
Multi-Mailbox Search
Visibility and ControlRole Based Access Control
• Delegate administrative tasks within IT and beyond• Granular control over scope and permissions
Andy RyanSystems Administrator
Organiation Management
All employees
Help Desk
All employees in Europe
Discovery Management
All employees in the U.S.
• Multi-mailbox search• Set legal hold
• Create users• Edit retention
policies• Create transport
rules• Configure UM
• Set legal hold• Edit mobile security
policies• Manage dynamic
distribution lists
• Track messages• View-only recipients
• Mobile device wipe• Manage groups
Donna ScottCompliance Officer
Joanna RybkaTier 1 Support (Europe)
The ToolsExchange Management Console
“Microsoft Online Portal”Exchange Management Shell
Exchange Control Panel
21 | Microsoft Confidential
Exchange Online
Remote PowerShell and EMC
Exchange Online
Migration
Cutover Exchange
31
• Courier-IMAP, Cyrus, Dovecot anything IMAP
Cutover Exchange
32
• <= 1k mailboxes• <= 50k object count• Enable Outlook Anywhere (RPC/HTTP)
on source server
• ~150 to ~250 User Organisation• ~2 Weeks for Planning and Migration
Staged Exchange
33
34
Staged Exchange
35
Staged Exchange
• Uses Directory Sync (DirSync)• Enable Outlook Anywhere
(RPC/HTTP) on source server
Staged Exchange• Up to ~5000 Users• ~4 Weeks for Planning and Migration
Exchange Online
Email Migration Demo
Lync Server
IM/Presence & UM
Lync Federation
IM/PresenceIM/Presence& UM
IM/Presence
OnlineOn-prem
Exchange/SharePoint
Lync Online
Exchange/SharePoint Online
On-premise \ cloud coexistence
Exchange Rich Coexistence
Rich CoexistenceStaged Migration vs. Hybrid feature-set
Feature Staged Rich
Mail routing between on-premise and cloud (recipients on either side)
Mail routing with shared namespace (if desired) - @company.com on both sides
Unified GAL
Free/Busy and calendar sharing cross-premise
Mailtips, messaging tracking, and mailbox search work cross-premise
OWA Redirection cross-premise (single OWA URL for both on-premise and cloud)
Exchange Online Archive
Exchange Management Console used to manage cross-premise relationship & mailbox migrations
Native mailbox move supports both onboarding and offboarding
No outlook reconfiguration or OST resync required after mailbox migration
Online Mailbox Move allows users to start logged into their mailbox while it is being moved to the cloud
Secure Mail ensure emails cross-premise are encrypted, and the internal auth headers are preserved
Centralised mailflow control, ensures that all email routes inbound/outbound via On premise
Exchange Sharing
Secure Transport
Mailbox Move
Hybrid Server Roles2 Required Server Roles:• Office 365 Directory Sync• Exchange Server 2010 SP1 CAS/HUB/MBX*
Exchange Server 2010 SP1 CAS/HUB
Unified Global Address ListOffice 365 Directory Sync
Exchange SharingADFS v2
Single Sign On
1 Optional Server Role:• Active Directory Federation Services
Mailbox Move
Secure Transport
* MBX role is required for legacy Public Folder based Free/Busy support
MX for service.contoso.com = Exchange Online
DC
On Premises AD Forest
Exchange 2003 FE/BE Server
MX for contoso.com = On Premises
External Recipient([email protected])
Internet
Exchange Online
Email is forwarded to [email protected]
Shared SMTP Namespace
Email from [email protected] to [email protected]
Exchange Deployment Assistant
http://technet.microsoft.com/exdeploy2010
• Currently supports hybrid configuration with Exchange Server 2003
• Exchange Server 2007 content in technical review for GA
• Exchange Server 2010 SP1 support before GA
Hybrid Exchange Migration• Administrator uses EMC on-premise tool to manage mailbox
moves and other administrative cross-premise tasks– Note: There is no requirement to move mailboxes on-premise to an
Exchange Server 2010 server prior to moving them to the cloud
• Dirsync keeps GAL in sync as mailboxes are moved
Exchange Server
2007
Exchange Server
2010 SP1
Exchange Server 2010 SP1 CAS
Exchange
Server 2003
Mailbox migration
Take Away• Community Website: Blogs and Forums• Office 365 Deployment Guide
– http://community.office365.com/modg/default.aspx
• Office 365 Deployment Tool– http://community.office365.com/en-us/f/183/p/2285/8155.aspx
• Exchange Deployment Assistant– http://
technet.microsoft.com/en-gb/exdeploy2010/default.aspx#DeploymentCheckList/gg507575/coexist
• Service Descriptions• And of course Sign Up for the BETA..!
© 2008 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
Thank you..!