executive assistant tasks presentation_2016
TRANSCRIPT
Executive Assistant Profile for Sonia Simon
Positions Held
Accel Partners
EA to Partner
Riviera Partners
Director of Administration
Appirio
EA to CFO/HR
Intermedia
EA to CEO
Hyperic
EA to CEO
Baseline Ventures
EA to Founding Partner
Accel Partners– Palo Alto
Assisted with invites to Google/Accel party at World Economic Forum - 2005
Assisted in planning for the Stanford Accel CEO Symposium held at Arrillaga Alumni
Center (Stanford) - 2005
Planned monthly birthday announcements
Planned Partner portfolio review meeting at St. Regis Hotel – SF - 2006
Hyperic – San Francisco
Planned Holiday Party 2006 – Catered dinner in the office via Oakville Grocery
Planned Holiday Party 2007 – Roe Restaurant
Planned Holiday Party 2008 – Tres Agave Restaurant
Planned Product/Marketing party BRE (Best Release Ever) – at Kate O’Briens
Pub
Planned Acquisition Party – Tres Agave Restaurant
Planned numerous happy hours to celebrate sales quarters/product deliveries at
The Thirsty Bear, Guaymas, and other venues
Assisted with locating a Team Building company to plan activities for the
engineering team
Planned Board meeting at The Ritz Carlton – Half Moon Bay - 2007
Planned annual group employee photos in 2007 and 2008
Hyperic – Product Release Celebration - 2008
Hyperic Holiday Party 2006
Hyperic – Employee Group Photo - 2007
Hyperic – Employee Group Photo - 2008
Hyperic – Holiday Party - 2008
Baseline Ventures – SF/Palo Alto
Coordinated an employee party for portfolio company – CoTweet
Assisted in office relocation from SF home to small office in Palo Alto
Riviera Partners – San Francisco
Planned travel/hotel/activity itinerary to Cabo San Lucas – 20 employees
Team trip to Cabo San Lucas – 2009
Appirio – San Mateo
1. Committee member for Company Event Planning team
a. Planned 80’s office party; décor, activities, schedules
b. Planned “kids day” in office; included décor, activities, schedules
c. Planned Surprise birthday for all local employee on day of their birthday w
cake and card
1. Assisted HR w New Hires orientation called ‘Appirio 101’
Employee birthday surprise
Intermedia – Mountain View
Planned Board dinners – Madera, Flea Street Cafe, John Bentley’s
Planned board meetings - organized travel, hotel accommodations and social activity
itinerary for meeting in company office located in St. Petersburg, Russia in July 2013
Planned Holiday Dinner for Executive Team – 2011(La Rinconada Country Club and
2012 (Tamarine Restaurant)
Planned/facilitated Executive Team Offsite at Carmel Valley Ranch – August 2013
Planned and attended weekly meetings for corporate relocation and a decision-
maker on furniture, office layout; main advocate for the Mother’s Room, workout
room and game room; named conference rooms and chose décor appropriately
Planned/Attended “Going away/thank you” lunch for company’s previous CFO w
Exec team; Also created/planned a “thank you” gift trip for CFO to Las Vegas
Scheduled and facilitated meetings for “All Hands”; includes all employees in 3
company locations in Mountain View, New York and St. Petersburg, Russia
Notarized company documents for CEO in relation to personal/corporate affairs
Intermedia – New office in Mountain View
Weekly Corp relocation meeting
New office kitchen prior to move in and add’l décor
All Hands Employee Meeting - 2012
Going away/thank you lunch for CFO – “Vegas
themed” – Gift trip to Las Vegas
Birthday Lunch for CEO w Exec team