executive summary - sermacs

I Introduction and General Stuart Burris, General Chair

I (a) Executive Summary The 66th Southeast Regional Meeting of the ACS was held October 16-19, 2014 the Sheraton Music City Hotel in Nashville Tennessee. This was the second SERMACS in six years for the Nashville Local Section who also hosted SERMACS 2008. Previous to that, the last SERMACS in Nashville was the 23rd SERMACS in the Fall of 1971. Approximately 1750 participants attended oral and poster technical sessions that focused on topics from across the chemical disciplines. There were 149 invited presentations and 48 selected contributed papers in 15 specially-organized symposia that spread over 31 separate morning or afternoon sessions. An additional 255 general oral presentations in 33 separate sessions and 58 undergraduate oral presentations in 11 separate session were in also in the oral part of the program. There were 358 general poster presentations in seven separate poster sessions during the second and third day of the meeting, and there were 288 undergraduate poster presentations in two separate poster sessions on the last day of the meeting (ACS Core Strategy 1). A special Sci-Mix session, held during the opening reception, showcased three dozen poster presentations that were also presented later in the week during their respective technical sessions (ACS Core Strategy 2). A variety of special events were held, including a plenary addresses from a Nobel Prize winner, an exposition, luncheons, dinners, student-focused events, and a full bluegrass concert. The Nobel Prize Plenary by Sir Harold Kroto was before an overflowing, standing-room-only crowd of nearly 550 in the McGavock’s ballroom and was the pinnacle of the meeting (ACS Core Strategy 1). Numerous networking opportunities were provided for attendees during the Sci-Mix & Opening Reception, refreshment breaks, poster sessions in addition to a suite of workshops including Fostering Innovation, Chemical Hygiene, Sustainability, High School Teaching, and the ACS Careers Workshops on Working in Industry and Acing the Interview (ACS Core Strategy 2). There were special undergraduate sessions showcasing nearly 350 separate presentations of our region’s undergraduate researchers and their work, plus a full day workshop tailored to equipping high school teachers with the ability to better engage and excite students about chemistry at the secondary education level (ACS Core Strategy 3). A breakfast, panel discussion, and half-day of engagement with public policy makers was held to discuss The Ongoing Evolution of STEM Education: From Common Core to

SERMACS 2014 Final Report

2

Next Generation Science Standards. This event included Tennessee State Senator Jim Tracy, Senior Co-Chair, Tennessee STEM Education Caucus in addition to key representatives from across Tennessee who have the capacity to effect STEM Education (ACS Core Strategies 3 & 4). Feedback from attendees through a post conference survey indicates a high level of satisfaction with the meeting and venue. The hotel was fairly isolated from restaurants and entertainment Nashville is known for, but in the end this may have helped ensure good participation at the meeting events. Shuttle service was accessed through the hotel contract to provide free transportation to downtown Nashville for meeting attendees. In an attempt to alleviate crowding and traffic at food venues inside the hotel, popular Nashville-area food trucks were scheduled to arrive at the hotel at strategic times of the day. The meeting earned revenues in excess of expenses with a margin of just over $50,000, yielding a benefit to SERMACS, Inc. of approximately $10,000 and to the Nashville Local Section of approximately $40,000.

I (b) Site Selection The site selection process was initiated by the General Chair in November 2009, shortly after being awarded the bid to host the meeting. While downtown Nashville hotels and meeting space were the primary target, the meeting was ultimately contracted to the Sheraton Music City Hotel (SMC) as it was for SERMACS 2008. Primary contributing factors were lack of meeting space in most downtown hotels and the inability to come to terms with the one hotel in the downtown area that did have the meeting space. Our original request was for the traditional Wed-Sat meeting pattern found in most SERMACS meetings; however, after extensive negotiation with the SMC, we found that a Thu-Sun meeting pattern would garner us a room rate of only $159 single/double instead of $189 in the Wed-Sat pattern. This significant savings for our attendees ultimately drove the decision to have a Thu-Sun meeting pattern.

I (c) Meeting Organizing Committee Selection Launching from the success of SERMACS 2008, the majority of the organizing committee remained intact – though several members moved to different roles. Three members of the committee (Burris, Howard, & Guha) attended the Regional Meeting Planning Conference in Washington in the fall of 2012. Stuart Burris, General Chair, is a faculty member at Western Kentucky University in Bowling Green, Kentucky and has been a member of the Nashville section since 1998. Stuart was the primary delegator of responsibility and recruiter of additional committee members. He negotiated contracts with external vendors for exposition decorating, AV needs, and overnight security. He also played a significant role in managing the overall utilization of space in the hotel for the duration of the meeting. ([email protected]) Sujata Guha, Program Co-Chair, is a faculty member at Tennessee State University in Nashville and was one of the original members of the organizing committee. She was


3

primarily responsible for overseeing the invited symposia sessions. She also assisted in review of contributed abstracts and organization of several of the contributed sessions. ([email protected]) Abigail Shelton, Program Co-Chair, is faculty member at the University of Tennessee at Martin (UTM, Kentucky Lake Local Section). She joined the committee in November 2013 to lead the organization of the contributed sessions and to assist with the Undergraduate Program (hosted by the Student Chapter at UTM). She led the review of contributed abstracts and posters, organizing the delegation of review to appropriate disciplinary reviewers and session organizers. ([email protected]) Preston McDougall, Exposition Chair, is a faculty member at Middle Tennessee State University in Murfreesboro, Tennessee and was one of the original members of the organizing committee. Preston recruited excellent vendors and graduate schools to our Exposition and our Graduate School Fair. ([email protected]) Jim Howard, Treasurer, is a retired faculty member from Middle Tennessee State University and was one of the original members of the organizing committee. Jim is the current treasurer of the Nashville Local Section. Jim handled all financial receipts and disbursements for local accounts related to SERMACS 2014. ([email protected]) Ruth Woodall, Fundraising Chair, is Executive Director of Tennessee Scholars for the Tennessee Chamber of Commerce in Nashville and was one of the original members of the organizing committee. Ruth is also a Councilor for the Nashville Local Section. Ruth led the efforts to secure donations and sponsorships for SERMACS 2014. ([email protected]) Constance Brown, High School Teachers Program Chair, is a chemistry teacher at Northwest High School in Clarksville, Tennessee. Constance organized and led an exciting workshop day for high school chemistry teachers. ([email protected]) Kara Allen, Workshops Chair, is Aegis Sciences Corporation’s Manager of Recruitment and University Relations in Nashville. Kara organized a strong series of workshops on careers, leadership, safety, and sustainability. ([email protected]) Kim Daus, Catering and Special Events Chair, is a faculty member at Belmont University in Nashville. Kim organized all the catering needs for receptions, luncheons, dinners, coffee breaks, and other special events. Kim made all the arrangements for the food trucks that serviced our attendees at breakfast and lunch on two days of the meeting. ([email protected]) Robert Wingfield, Awards Chair, is a faculty member at Fisk University in Nashville and was one of the original members of the organizing committee. Robert handled all aspects of the awards program for SERMACS 2014 from solicitation of nominations to review of nominees materials to the awards luncheon details. ([email protected])

mailto:[email protected]


4

Krysten Harris, Undergraduate Program Chair, is a chemistry major at the University of Tennessee at Martin. Krysten, along with a team of over a dozen other members of the UTM Chapter of Student Members of the ACS (SMACS), organized a very strong and engaging undergraduate program for SERMACS 2014. ([email protected]) S.K. Airee, Undergraduate Program Advisor, is a faculty member at UTM and the advisor of the UTM SMACS Chapter. S.K. was an excellent source of ideas and encouragement to Krysten and the UTM team. ([email protected]) Tom Furtsch, Webmaster, is a retired faculty member from Tennessee Technological University in Cookeville, Tennessee and was one of the original members of the organizing committee. Tom has been a member of the Nashville Section since 1971 and attended the 23rd SERMACS. He was General Chair of SERMACS 2008 and, in addition to arranging web hosting and site management services for SERMACS 2014, provided excellent institutional memory. ([email protected]) Martin Stewart, Local Arrangements Chair, is a faculty member at Middle Tennessee State University and was one of the original members of the organizing committee. Martin is currently Secretary of the Nashville Local Section and managed any and all loose ends in the weeks prior to the meeting and on-site during the meeting. ([email protected]) Michelle Stevenson, ACS Staff, was the SERMACS Regional Meeting Liaison. Michelle’s knowledge and assistance were indispensable in the processes of producing requests for proposals (RFPs) from meeting venues and other contracted vendors. She was also an extremely invaluable asset during negotiations where the normal details of agreements and contracts stretched beyond the capacity of the General Chair. ([email protected])

I (d) Meeting Organizing Committee Operations The SERMACS 2014 Local Organizing Committee (LOC) was born out of a final meeting of the SERMACS 2008 LOC that was combined with a Nashville Local Section Board meeting. At that time (Summer 2009) the decision was made to retain the momentum SERMACS 2008 had created in the local section and make a bid for SERMACS 2014 during the SERMACS, Inc Board meeting in Puerto Rico in October 2009. The LOC began periodic face-to-face meetings in June of 2011. At this meeting we discussed generally the tasks that lay before us and the responsibilities of each committee member. We also began discussing general themes for the meeting at that time. We also spent significant effort on identifying potential plenary speakers and deciding how to make contact with them. The last major item was identification of potential title sponsors. After this meeting, the LOC met face-to-face in December 2011, July 2012, January 2013, May 2013, August 2013, and December 2013. In 2014 the meeting frequency increased significantly and conference calls were held in lieu of face-to-face meetings in January, February, and April. Face-to-face meetings were held in March, May, June, July, and August. In September, conference calls were held on the 11th,


5

20th, and 25th. October 4th was the final face-to-face LOC meeting – 12 days out from the opening of the meeting. These meetings were always supplemented by email and phone conversations between committee members as required. The committee generally worked well together. Though a 15-member committee may seem unwieldy, it was definitely to our advantage to have specific tasks and specific aspects of the meeting delegated. This distribution of workload, and the recruitment of additional people to assist as ‘sub-committee members’ in a variety of places was essential to our success with the meeting. With a core of relatively experienced meeting organizers, our need for extensive training was limited. The place that could have used more in-depth training was with the Program Co-Chairs on the use of the abstract review and organization system. Knowing more of the in’s and out’s of this system (albeit now defunct and replaced) would have been the most helpful addition to our collective knowledge.

I (e) Budget Development The budget was developed based on the results of SERMACS 2008 with the additional factors of updated meeting space and catering costs. Registration estimates and distributions among registrations types were based on more recent historical data provided by Michelle Stevenson. Various potential income sources and baseline expenses were estimated, and a starting budget and registration fees were established in consultation with Michelle Stevenson. Competitive bids were solicited for exposition decorating and for AV/projection/concert. These bids were reviewed by ACS Regional Meetings staff and their advice on adjustments, re-bids, and selections was taken very seriously. There was also intentionality in the budget planning process to provide at least $1,000 per half day of invited symposia as seed money and match up to $1,000 of additional fund raising by the symposium organizer. Ultimately, over $22,000 was spent in support of invited symposia expenses. There was also purposeful planning on the food and beverage expenses to make the meeting a top-notch event.

I (f)

Other/Lessons Learned Contract negotiation with the SMC was a lengthy and iterative process whereby every single meeting space and ballroom was secured for the duration of the meeting. We had learned great lessons on the detailing of the contract with the SMC during the planning and execution of SERMACS 2008. It was very beneficial for us to have recently gone through what was an agonizing experience of spaces not being fully secured in 2008, which caused numerous late-breaking shifts in session location and timing that year.


6

II Meeting Program Program Co-Chair: Sujata Guha, Tennessee State University Program Co-Chair: Abigail Shelton, University of Tennessee at Martin

II (a) Data Invited symposia. See Appendix A for a detailed data table including: symposia titles, organizers, numbers of presentations, and funding raising amounts General sessions. See Appendix B for detailed data table including: oral and poster sessions, organizers, and numbers of presentations. Undergraduate sessions. See Appendix C for detailed data table including: oral and poster sessions, organizers, and numbers of presentations Social Events: See Appendix D for detailed data table including: event title, organizer, and numbers of attendees Program book submitted separately for permanent SERMACS, Inc. files and ACS Regional Meetings Office files.

II (b) Plenary/Keynote Speakers Opening Plenary Session: Sam Kean, The Disappearing Spoon, Thursday, October 16, 5:00 PM. Attendance approximately 380. Featured Plenary Session: Sir Harold Kroto, Carbon in Nano and Outer Space, Friday, October 17, 8:30 AM. Attendance approximately 550. WCC Luncheon Keynote: Diane G. Schmidt, Technical Credibility and Excellence, Friday October 17, 12:15 PM. Attendance approximately 55. Panel Discussion: The Ongoing Evolution of STEM Education: From Common Core to Next Generation Science Standards Panelists Senator Jim Tracy, Senior Co-Chair, Tennessee STEM Education Caucus Dr. Scott Eddins, Research Associate, Tennessee State Board of Education Dr. Sally J. Pardue, Director, Oakley STEM Center, Tennessee Technological University David Burns, Director of STEM Networks, Battelle Memorial Institute Moderator: Preston MacDougall, TN-GAC of the ACS Attendance approximately 70. Awards Luncheon Keynote: Dorothy Phillips, ACS Board Member, Saturday, October 18, 12:00 PM. Attendance approximately 120.


7

Undergraduate Program Eminent Scientist Lecture: Albert Wiley, Medical Preparedness and Response to Nuclear Power Plant Accidents Including Use of the ‘CDG”—A New Public Health Tool for Management of Radiological Internal Contamination in Mass Casualty Scenarios, Friday October 17, 4:00 PM. Attendance approximately 60. Undergraduate Program Chemagic Presentation and Tutorial: Al Hazari, Saturday, October 18, 11:00 AM. Attendance approximately 80.

II (c) Workshops ACS Leadership Development System: Fostering Innovation Thursday, October 16, 8:00 AM – 12:00 PM – General Thomas Facilitated by Jodi Weseman, American Chemical Society Attendance: 13 Essential Information for the Chemical Hygiene Officer Thursday, October 16, 8:30 AM – 4:30 PM – Belle Meade Facilitated by Harry Elston, Midwest Chemical Safety Attendance: 23 Sustainability Workshop: Reducing Exposure to Toxics and Building Sustainable Communities Thursday, October 16, 1:30 PM – 4:30 PM – General Thomas Facilitated by Robert Wingfield, Fisk University Presentations by Kimberly Jackson, Sustainability Specialist and founder of HIDE(Health Impacts of Degraded Environments) and Jed Grubbs, Program Manager for the Cumberland River Compact. Attendance: 16 High School Teachers Workshop Friday, October 17 – General Hood Facilitated by Constance Brown, Northwest High School, Clarksville and Ruth Woodall, Tennessee Chamber of Commerce, Tennessee Scholars Attendance: 25 ACS Career Pathways: Working in Industry Friday, October 17, 1:00 PM – 5:00 PM – General Thomas Facilitated by Mary Moore, Eastman Chemical Attendance: 45 ACS Career Pathways: Acing the Interview Saturday, October 18, 8:00 AM – 12:00 PM – General Thomas Facilitated by Mary Moore, Eastman Chemical Attendance: 45


8

ACS Career Pathways: Résumé Reviews / Individualized Career Assistance Saturday, October 18, 1:00 PM – 5:00 PM – General Thomas Facilitated by ACS Career Consultants Attendance: 15

II (d) Award Presentations ACS Division of Chemical Education Southeast Region Award for Excellence in High School Teaching Fred Okoh - Arabia Mountain High School - DeKalb County, Georgia E. Ann Nalley Southeast Region Award for Volunteer Service S.K. Airee - University of Tennessee - Martin The Stan Israel Award for Advancing Diversity in the Chemical Sciences Vincent Ortiz - Auburn University Southeast Region Industrial Innovation Award Solvay Specialty Polymers: PrimoSpire® self-reinforced polyphenylene (SRP) Research & Development Team of Alpharetta, Georgia

II (e) A/V Arrangements We contracted ON Stage Event Services of Nashville to handle all the AV needs of the meeting. Meeting rooms seating under 100 people were equipped with LCD projection and 8’ screen packages. Meeting rooms seating over 100 people were equipped with LCD projection, 10’ screen package, and sound. The room used for the large plenary sessions (McGavock’s Ballroom) was equipped with LCD projection to three screens (one 10’ and two 8’) and sound. Two AV technicians were on-site for the duration of the meeting. The total paid to On Stage Event Services for AV the meeting was $16,448.50 ON Stage Event Services also supplied professional sound equipment and an audio engineer for the SteelDrivers Concert for $1,877.

II (f) Electronic Abstract Service We were the final regional meeting to use the PACS system. It was a serviceable system that worked well within our small group of organizers (General Chair, Program Co-Chairs, 3 additional program committee members).

II (g) Co-sponsorships and Affiliated Meetings There were no co-sponsors or affiliated meetings at SERMACS 2014. There was ACS Division and corporate support of several invited symposia and corporate sponsorship of the meeting. The primary sponsors of the meeting were Eastman Chemical ($6,500) and Aegis Sciences Corporation ($5,000). Symposia sponsors included nVidia, ACS Office of Undergraduate Programs and Society Committee on Education, Gaussian, Proctor & Gambel, Bruker, Thermo Scientific, ACS Division of Nuclear Chemistry and Technology, Joint Institute for Advanced Materials, Bristol-Myers


9

Squibb, ACS Tennessee Government Affairs Committee, ACS Division of Small Chemical Business, Cambridge Isotope Laboratories, CH Instruments, Georgia Tech, ACS Division of Environmental Chemistry, University of Tennessee at Knoxville, ACS Division of Chemical Education, ACS Physical Chemistry Division, and American Elements.

II (h) Additional Comments/ Lessons Learned Technical program is the core part of a regional ACS meeting. Our method of dividing the responsibilities within program worked well. One of the Program Co-chairs was primarily responsible for recruitment of and contact with invited symposia organizers. The other Program Co-chair was primarily responsible for the arrangement of the contributed sessions and recruited a team of reviewers and organizers to achieve the bulk of the work that needed to be done so quickly between close of abstract submissions and program production. The undergraduate program organizers were able to hand their portion of the technical program very adeptly as well, which took significant load off the rest of the program team. The major lesson learned was to work at recruiting solid, stable, reliable personnel early in the process. Only one person among the original program team survived through to the end of the meeting. Two would-be program co-chairs joined and then fell off the committee due to other engagements in their lives taking priority over work on SERMACS.


10

III Meeting Finances Treasurer: James Howard, Middle Tennessee State University (retired)

III (a) Budget See Appendix E for Final Budget. See Appendix F for Registration Details

III (b) Financial Accounts Used by Meeting The account originally used for SERMACS 2008 was the only account was used for SERMACS 2014. The account title was changed to Nashville Local Section of the ACS dba SERMACS 2014 and new checks were ordered. A debit card was secured for the account. The sole controller of the account was the meeting Treasurer. The General Chair directed all disbursements outside of reimbursements. A total of 140 transactions crossed the account between May 2011 and September 2015. These included 39 deposits or ACH transfers, nine debit card transactions, and 92 checks.

III (c) Grant Funding for Meeting No grants, per se, were secured to support the meeting.

III (d) Additional Comments/ Lessons Learned Our Treasurer is very experienced in handling our Local Section finances and the same was true in both SERMACS 2008 and SERMACS 2014. He executed immaculate record keeping that made the security of the meeting finances simply impeccable.


11

IV Fundraising Fundraising Chair: Ruth Woodall, Tennessee Chamber of Commerce

IV (a) Data Unrestricted contributions were received from: Eastman Chemical, $6,500 Aegis Sciences Corporation, $5,000 Donna Nelson, $600 ACS Division of Small Chemical Business, $500 Restricted/directed event sponsorships were received from: ACS Office of Undergraduate Programs and Society Committee on Education, $2,800

(undergraduate program assistance to University of Tennessee at Martin) Proctor and Gamble, $1,050

(subsidize student tickets to WCC Luncheon) ACS Tennessee Government Affairs Committee, $1,000

(breakfast prior to STEM Panel Discussion) All other external funding ($10,900) was secured for symposia sponsorships and is listed in Appendix A

IV (b)

Exhibits See Appendix G for the SERMACS 2014 Donor Form

IV (c) Additional Comments/ Lessons Learned Extensive external fund raising for the general fund was challenging, and was not heavily pursued by the Fundraising Chair. Rather, avenues of funding for symposia organizers were identified and the Fundraising Chair went about assisting those symposia organizers in soliciting directed funds to support invited speaker expenses. Core revenue from registrations and the unrestricted funding listed above was more than sufficient to supply the needs of the meeting.


12

V Exposition Exposition Chair: Preston MacDougall, Middle Tennessee State University

V (a) Data See Appendix H for the Vendor List with internet contact details. Vendors purchased booth space only; none did additional sponsorships. There were two pricing deadlines (early bird and normal). The early bird deadline was July 4, 2014, before which single booths were $900 and double booths were $1,600. After July 4, 2014, single booths were $1,200 and double booths were $1,600. Twelve booths were sold in the early bird period at $900 and sixteen booths were sold after at $1,200. Seven additional booths were sold at a discount during the four weeks prior to the meeting. The remaining booth was given complimentary to SERMACS 2015 & SERMACS 2016. Six of the exhibitors paid an additional $50 to have their company logo on the web page listing the exhibitors and in the program book (business card size). Total Exposition-related revenue was $34,150. The setup of the Expo booths was contracted outside the hotel to George Fern Co. The total cost of the Expo was approximately $5,810. This included all the poster boards for the poster sessions and signage not provided by ACS.

V (b) Vendor Feedback We did not collect any formal surveys specifically from exhibitors. Though there was feedback from exhibitors buried within the ACS survey, we did not try to mine it out. We did receive several favorable comments from exhibitors throughout the week. These are generally characterized by one quote from Frank Dalton of Pine Research Instruments, “I just wanted to let you know that we attend quite a few regional ACS meetings around the country, and this is one of the best I have ever attended as a vendor. Very well done. Thanks, Frank.”

V (c) Approaches Used to Attract Vendors to Meeting The list of potential exhibitors was primarily generated by personal contacts with exhibitors at SERMACS 2010, 2011, 2012, & 2013. We also made contacts with regionally appropriate exhibitors at the Fall ACS Meeting in 2013 in Indianapolis and the Spring ACS Meeting in 2014 in Dallas. All of the promotion to potential exhibitors was done by these personal contacts or by e-mail – no snail mail was used. Waves of promotional e-mail were sent in late 2013 and early 2014. Additional messages were sent to approximately 60 of the most likely exhibitors in March 2014. Follow ups were made with all those that had expressed interest, but had not made payment commitments by mid-July 2014.


13

V (d) Exhibits See Appendix I for the final layout of the exhibit booths. The hours of the expo were: Thursday, Oct 16, 6:00 PM – 8:00 PM Friday, Oct 17, 10:00 AM – 5:30 PM Saturday, Oct 18, 9:00 AM – 3:00 PM

V (e) Additional Comments/ Lessons Learned Overall the Expo ran very smoothly. Vendors were happy with traffic patterns generated by having the food for breaks in the exhibit hall. The use of an outside contractor for the booths, poster boards, and signage was advantageous because the hotel did not respond to our request for proposals on the exhibit booths and they did not have poster boards available. The Exposition Chair also managed the Graduate School Fair, which is summarized below. Graduate School Fair Data See Appendix J for the list of graduate schools and their details. There were two and two pricing deadlines (early bird and normal). The early bird deadline was July 4, 2014, before which booths were $300. After July 4, 2014, booths were $400. Five booths were sold in the early bird period at $300 and twenty-five booths were sold after at $400. Sixteen of the school paid an additional $50 to have their school logo on the web page listing the graduate schools and in the program book (business card size). Total GSF-related revenue was $12,850. Approaches Used to Attract Graduate Schools to the Fair The list of potential GSF participants was primarily generated by reviewing the regional listings in the ACS Directory of Graduate Research. Schools with graduate Chemistry, Biochemistry, and Pharmacy departments our region were contacted by e-mail. A slightly less aggressive version of the contact pattern used in the Exposition was utilized with the graduate schools. All of the booths were sold by October 1, 2014. Graduate School Fair Booths See Appendix K for the final layout of the exhibit booths for the GSF. The hours of the GSF were: Sunday, Oct 19, 8:00 AM – 12:00 PM


14

VI Publicity/Web Site Webmaster: Tom Furtsch, Tennessee Technological University (retired) Publicity was handled by the General Chair.

VI (a) Data The eBlast service provided by the Regional Meetings office was the primary promotion mechanism utilized. The schedule below was used for eleven eBlasts to all ACS members in the Southeast Region. SERMACS 2014 eblast Schedule April 30: Call for Papers May 27: Call for Nominations for Awards June 19: Program Highlights July 9: Social Highlights – SteelDrivers, food trucks, bus service to downtown/2nd Ave July 21: WCC Luncheon/Symposium & Awards Luncheon with awards deadline reminder Aug 5: Abstracts reminder; HS Teacher Workshop promo Aug 20: Abstracts reminder; Undergrad Program detail promo; Eastman interviews & job description Aug 27: Abstracts final reminder; “Big Symposia” promo

Accurate Theories Forensic Science Nucleic Acids Addressing Biological Problems

Sept 11: Hotel Info Update, Sam Kean Plenary, and Invited Symposia Promotion Conjugated Organic Materials Mass Spec Biomed Apps VISION Spectrometer

Sept 22: Pre-registration reminder; Workshop promos Sept 25: Pre-registration and hotel reservation final reminder; more symposia promos

The Future of Chem Ed Common Core/STEM Panel

SERMACS 2014 was provided a complimentary booth at SERMACS 2013 for publicity purposes.

VI (b) Publicity Methods Web site costs were very reasonable at just $1,560 for the entire design, hosting, and maintenance package. The Webmaster and the General Chair made the majority of the adjustments to basic content after the core structure of the site was developed by our professional services contractor. Email and word-of-mouth at other SERMACS meetings and at the Regional Meetings booth during ACS National Meetings were the only other two publicity methods utilized. Both were very successful.


15

VI (c) Web Page Design The website was critical in the marketing of meeting and for information conveyance to interested parties. http://sermacs2014.org/ The website used a drop-down menu system with up to two layers of nested options as outlined below. Home

Contacts Venue

Housing Travel Attractions Food

Program Overview Plenary Registration Abstracts

Oral Session Instructions Poster Session Instructions Information for Session Moderators

Symposia Invited Sessions General Sessions Posters Undergraduate

Workshops Careers Leadership Safety H.S. Teachers

Events Welcome Reception BBQ/Bluegrass Party Awards Women Chemists Ice Cream Social Graduate Fair Undergraduate SERM Business Meeting

Expo Expo Features Costs Documents Exhibitors

Sponsors Donors

http://sermacs2014.org/


16

VI (d) Meeting Logo The logo below was originally designed by ACS Art Department Staff. Several derivatives of the logo were used in a variety of ways, including the website and the running header in the program book. The Guitar-Flask and neon sign font became the signature brand identity of SERMACS 2014. This was an essential element of selling the meeting.

VI (e) News Media One article was included in C&EN. It appeared in the August 18, 2014 edition, page 32.

VI (f) Exhibits The main paper promotional item used was a 4 × 6 post card with the meeting logo shown above and print information about the meeting and the organizing committee on the reverse. Text changed from one print run to the next, depending on the then current status of the meeting.


17

VII Arrangements Local Arrangements Chair: Martin Stewart, Middle Tennessee State University

VII (a)

Data The Local Arrangements Chair was the on-site special needs expert. Any and all last-minute needs were addressed by the Local Arrangements Chair. These included bag-stuffing with program books and other giveaway items, supplying laser pointers as needed to meeting rooms, changing room signs and poster numbers, managing onsite volunteers, checking up on bus service that was contracted with the hotel, getting the band’s beer, etc. The most unique special arrangement for SERMACS 2014 was local food trucks that supplied the goods to meet the hunger of SERMACS 2014 attendees. As the website quotes: Have a hankering for something different, but fast, for lunch on Friday and Saturday between your technical sessions and the Expo? Would you like a quick breakfast sandwich on Saturday? We have lined up a great selection of popular food trucks from around Nashville, just for you. The Bacon Nation food truck and Jones Press truck are expected to be available to satisfy your hunger from noon until 2 PM on Friday. A lighter selection of grab-n-go choices is also scheduled to be available in the Plantation Lobby from the Sheraton Music City catering group. Things will be hopping early on Saturday morning at 7 AM when the Bare Naked Bagel truck arrives at the front of the convention hall with a great selection of breakfast bagels and sandwiches as you make your way to your technical sessions or through the exhibit hall. Come out early to enjoy this unique Nashville flavor. Saturday at lunch we expect you can choose between Dawg Daze of Nashville and Music City Pie Co between 11:30 AM and 1:30 PM. Both are sure to delight your taste buds. The choice may be so tough, you have to have both.

http://baconnationnash.com/

https://www.facebook.com/thejonespress

http://www.barenakedbagel.com/

http://dawgdazenash.com/

http://www.musiccitypiecompany.com/



http://www.baconnationnash.com/



http://dawgdazenash.com/

http://www.musiccitypiecompany.com/

Appendix A - Invited Symposia

Invited Session Organizer(s)# invited

speakers

# of 1/2-day

sessions

funded

Base $$Fundraising

$$Match $$ Total $$

Addressing Biological Problems with Chemical

AnswersKevin Bicker, MTSU 6 1 1,000.00$ -$ -$ 1,000.00$

Celebrating 30 Years of Electrochemistry Maryanne Collinson, VCU 13 2 2,000.00$ 750.00$ 750.00$ 3,500.00$

Symposium in Honor of W. Frank Kinard –

Professor, Nuclear Chemist, Mentor, FriendWendy Cory, College of Charleston 8 1 1,000.00$ 1,500.00$ 1,000.00$ 3,500.00$

The Future of Chemical Education: Addressing

the Needs of ALL our Students

Kim Daus, Belmont University

Rachel Rigsby, Belmont University5 0.75 750.00$ 500.00$ 500.00$ 1,750.00$

Molecular Activation and Catalysis Keying Ding, MTSU 4 0.6 600.00$ -$ -$ 600.00$ Recent Advances in Ultrasensitive Surface

Measurements and Nanoscale Lithography

Jayne Garno, LSU

Susan Verberne-Sutton, LSU7 1 1,000.00$ -$ -$ 1,000.00$

Forensic Science: From Teaching To Research Robbie Montgomery, UTM 23 3.5 3,500.00$ 550.00$ 550.00$ 4,600.00$

Women Chemists in the Southeast Judith Iriarte-Gross, MTSU 10 1.5 1,500.00$ -$ -$ 1,500.00$

Accurate Theories for Small and Large Systems Jing Kong, MTSU 13 2 2,000.00$ 2,000.00$ 1,000.00$ 5,000.00$

True Stories from Entrepreneurs Joesph Sabol, Chemical Consultant 4 0.5 500.00$ -$ -$ 500.00$

Mass spectrometry and its Biomedical

ApplicationsRonghu Wu, Georgia Tech 14 2 2,000.00$ 1,850.00$ 1,000.00$ 4,850.00$

Progress and Opportunities in Colloids and

Surface ChemistryChengshan Wang, MTSU 6 1 1,000.00$ -$ -$ 1,000.00$

Nucleic Acids: Structure, Dynamics and

Therapeutics

Yongmei Wang, University of Memphis

Brandt Eichman, Vanderbilt University

Michael Stone, Vanderbilt University

19 3 3,000.00$ 1,000.00$ 1,000.00$ 5,000.00$

Conjugated Organic Materials for Energy

Storage, Energy Conversion, and Charge

Transport

Jason Locklin, University of Georgia

Wei You, UNC-Chapel Hill9 1.5 1,500.00$ 750.00$ 750.00$ 3,000.00$

Neutron Spectroscopy And Scattering At The

Spallation Neutron Source: Opportunities For

Chemists In The Southeast And Beyond

John Larese, UTK 8 1 1,000.00$ 2,000.00$ 1,000.00$ 4,000.00$

149.0 22.4

22,350.00$ 10,900.00$ 7,550.00$ 40,800.00$

Invited Symposia Page 1

Appendix A - Invited Symposia

Invited Session

Addressing Biological Problems with Chemical

Answers

Celebrating 30 Years of Electrochemistry

Symposium in Honor of W. Frank Kinard –

Professor, Nuclear Chemist, Mentor, Friend

The Future of Chemical Education: Addressing

the Needs of ALL our Students

Molecular Activation and Catalysis

Recent Advances in Ultrasensitive Surface

Measurements and Nanoscale Lithography

Forensic Science: From Teaching To Research

Women Chemists in the Southeast

Accurate Theories for Small and Large Systems

True Stories from Entrepreneurs

Mass spectrometry and its Biomedical

Applications

Progress and Opportunities in Colloids and

Surface Chemistry

Nucleic Acids: Structure, Dynamics and

Therapeutics

Conjugated Organic Materials for Energy

Storage, Energy Conversion, and Charge

Transport

Neutron Spectroscopy And Scattering At The

Spallation Neutron Source: Opportunities For

Chemists In The Southeast And Beyond

Spent w/

PROMO

Code

Other

ReimburseHotel F&B

Comp'd

Rooms

Rooms on

Master BillTotal Spend Balance

1,050.00$ -$ -$ -$ -$ 1,050.00$ (50.00)$

1,600.00$ 367.11$ -$ 1,120.00$ 3,087.11$ 412.89$

150.00$ -$ 3,100.00$ -$ -$ 3,250.00$ 250.00$

600.00$ 1,151.00$ -$ -$ -$ 1,751.00$ (1.00)$

200.00$ 300.00$ -$ -$ -$ 500.00$ 100.00$

1,150.00$ -$ -$ -$ -$ 1,150.00$ (150.00)$

3,150.00$ 1,770.09$ -$ -$ 149.84$ 5,069.93$ (469.93)$

800.00$ 698.17$ -$ -$ -$ 1,498.17$ 1.83$

400.00$ 4,546.64$ -$ -$ -$ 4,946.64$ 53.36$

550.00$ -$ -$ -$ -$ 550.00$ (50.00)$

2,000.00$ 567.83$ 972.16$ 1,440.00$ 4,979.99$ (129.99)$

800.00$ 200.00$ -$ -$ -$ 1,000.00$ -$

2,950.00$ 1,800.97$ -$ -$ -$ 4,750.97$ 249.03$

1,500.00$ 1,477.87$ -$ -$ -$ 2,977.87$ 22.13$

1,200.00$ 2,828.63$ -$ -$ -$ 4,028.63$ (28.63)$

18,100.00$ 15,708.31$ 4,072.16$ 2,560.00$ 149.84$ 209.69$

Invited Symposia Page 2

Appendix B - General Sessions

Session Title/AreaAbstract

Count

Separate

SessionsSession Slots Organizer

Analytical Chemistry General Session 12 1 Thu PM Burris

Biological Chemistry General Session 22 2 Sat AM, Sat PM Smith

Chemical Education General Session 12 1 Sat PM Shelton

Computational Chemistry General Session 22 3 Thu PM, Sat EVE, Sun AM Guha

Electroanalytical Chemistry General Session 11 1 Sun AM Burris

Environmental Chemistry General Session 10 1 Thu PM Burris

Green Chemistry General Session 4 1 Sat AM Burris

Inorganic Chemistry General Session 19 2 Thu PM, Sun AM Shelton

Mass Spectrometry General Session 8 1 Thu PM Shelton

Materials Chemistry General Session 9 1 Sun AM Shelton

Medicinal Chemistry General Session 10 1 Thu PM Smith

Nanochemistry General Session 21 3 Thu PM, Sat EVE, Sun AM Burris

Nuclear Chemistry General Session 3 1 Sat PM Burris

Nucleic Acid Chemistry General Session 16 2 Sat EVE, Sun AM Smith

Organic Chemistry General Session 31 4 Thu PM, Sat EVE (2), Sun AM Smith

Organometallic General Session 6 1 Sat EVE Shelton

Physical Chemistry General Session 16 2 Fri AM, Fri PM Shelton

Polymer Chemistry General Session 23 3 Thu PM, Sat EVE, Sun AM Smith

Agricultural Chemistry Poster Session 8 1 Sat PM 1st Shelton

Analytical Chemistry Poster Session 38 1 Fri PM 2nd Shelton

Biological Chemistry Poster Session 41 1 Fri AM Shelton

Chemical Education Poster Session 24 1 Sat AM 1st Shelton

Computational Chemistry Poster Session 31 1 Fri PM 1st Shelton

Electroanalytical Chemistry Poster Session 8 1 Fri PM 2nd Shelton

Environmental Chemistry Poster Session 8 1 Sat PM 2nd Shelton

Forensic Chemistry Poster Session 4 1 Fri PM 2nd Shelton

Green Chemistry Poster Session 4 1 Sat PM 2nd Shelton

Inorganic Chemistry Poster Session 15 1 Sat PM 1st Shelton

Mass Spectrometry Poster Session 5 1 Fri PM 2nd Shelton

Materials Chemistry Poster Session 14 1 Fri AM Shelton

Medicinal Chemistry Poster Session 21 1 Sat PM 2nd Shelton

Nanochemistry Poster Session 23 1 Fri PM 1st Shelton

Nuclear Chemistry Poster Session 1 1 Fri PM 2nd Shelton

Nucleic Acid Chemistry Poster Session 19 1 Sat AM 1st Shelton

Organic Chemistry Poster Session 47 1 Sat AM 2nd Shelton

Organometallic Poster Session 9 1 Sat AM 2nd Shelton

Physical Chemistry Poster Session 18 1 Sat PM 2nd Shelton

Polymer Chemistry Poster Session 20 1 Sat PM 1st Shelton

Project SEED and High School Researchers 2 1 Fri PM 1st Shelton

General Sessions

Appendix C - Undergraduate Sessions

Session Title/AreaAbstract

Count

Separate

SessionsSession Slots Organizer

Undergraduate Research Symposium: Analytical Chemistry 12 2 Fri AM, Fri PM Harris

Undergraduate Research Symposium: Biological Chemistry 14 2 Fri AM, Fri PM Harris

Undergraduate Research Symposium: Inorganic Chemistry 7 1 Fri AM, Fri PM Harris

Undergraduate Research Symposium: Organic Chemistry 17 3 Fri AM, Fri PM (2) Harris

Undergraduate Research Symposium: Physical Chemistry 8 2 Fri AM, Fri PM Harris

Undergraduate Posters (Sunday AM): Analytical Chemistry 67 2 Sun AM Harris

Undergraduate Posters (Sunday AM): Biological Chemistry 59 2 Sun AM Harris

Undergraduate Posters (Sunday AM): Inorganic Chemistry 41 2 Sun AM Harris

Undergraduate Posters (Sunday AM): Organic Chemistry 79 2 Sun AM Harris

Undergraduate Posters (Sunday AM): Physical Chemistry 42 2 Sun AM Harris

Undergraduate Sessions

Appendix D - Social Events

Social Event OrganizersApproximate

Attendance

Opening Reception & Sci-Mix Daus/Burris/Shelton 400

WCC Luncheon Iriarte-Gross 80

ACS Governance Ice-Cream Social Stevenson 150

Bluegrass and BBQ Party Daus/Burris 275

TN-GAC STEM Breakfast MacDougall 25

SERMACS 2014 Awards Luncheon Wingfield 120

Demomania Harris/Airee 150

SERMACS, Inc Steering Committee Breakfast Burris 25

Undergrad Networking Luncheon Harris/Airee 150

Social Events

Appendix E - Final Budget

Revenues Amounts Notes

A. Advance from Steering Cmte -$

B. Advance from Local Section. 14,493.80$

C. Registration 132,390.00$ Based on actuals (xfer & cash)

D. Grants/Contriubtions

D.1. Grants/Contributions Direct 8,300.00$ Aegis $5000

SCHB $500

Ugrad Grant $2800D.2. Grants/Contributions via ACS 600.00$ Nelson Ad $600

E. Sponsorships (Direct) 8,550.00$ Eastman $6500

P&G $1050

TN-GAC $1000E.1. External Symposium Funding

E.1.a. External Symposium (incoming) Direct 9,400.00$ See Invited Symposia page

E.1.b. External Symposium (incoming) via ACS 1,500.00$ See Invited Symposia page

F. Banquet tickets (BBQ) 2,600.00$ Amount based on actuals

G. Luncheon Tickets

G.1. WCC Students 510.00$ Amount based on actuals

G.2. WCC Members 1,140.00$ Amount based on actuals

G.3. Awards 2,375.00$ Amount based on actuals

G.4. Undergrad Lunch 1,380.00$ Amount based on actuals

G.5. Board of Directors Ice Cream 765.00$ Amount based on actuals

H. Mixer tickets cash bar 1,475.00$ Amount based on actuals

I. Exposition

I.1. Exposition Direct 2,100.00$ Amount based on actuals

I.2. Exposition via ACS 32,050.00$ Amount based on actuals

J. Graduate Fair

J.1. Graduate Fair Direct 1,350.00$ Amount based on actuals

J.2. Graduate Fair via ACS 11,500.00$ Amount based on actuals

K. Billed Exhibitor Seminar Space, AV, F&B, Rooms

K.1. Sapling/Macmillan 1,350.00$ Amount based on actuals

K.2. ACS Exams 1,144.52$ Amount based on actuals

K.3. ACS Ice Cream Social 1,210.00$ Amount based on actuals

K.4. ACS Hotel Bill 3,541.62$ Amount based on actuals

L. Workshops

L.1. Chemical Hygiene 5,015.00$ Amount based on actuals

L.2. Sustainability 80.00$ Amount based on actuals

L.3. Careers 595.00$ Amount based on actuals

TOTAL REVENUES 245,414.94$

Final Budget Page 1


Expenses Amounts Notes

A. Committee Expenses

1. Meetings 1,086.61$ Based on Actuals from Check Register

2. Preparation/Promotion Travel Support 5,374.29$ Based on Actuals from Check Register

3. Steering Committee Breakfast 744.00$ Based on Actuals from F&B page

4. Sleeping Rooms (Committee) 1,363.56$ Based on Acutals from Rooms page

5. Sleeping Rooms (Ugrad) 1,523.56$ Based on Acutals from Rooms page

6. Hotel no show charges 226.01$ Based on Actuals from F&B page

$ 10,318.03

B. Printing/Publicity

1. Program Book 9,100.00$ Based on Actuals from Check Register

2. Flyers - printing/mailing/postage 1,886.49$ Based on Actuals from Check Register

3. Web page design/maintenance 1,560.00$ Based on Actuals from Check Register

4. Miscellaneous (giveaways) 2,399.98$ Based on Actuals from Check Register

$ 14,946.47

C. Meeting Site Expenses

1. Space Rental/Facility Charge -$

2. Audiovisual Services - meeting rooms 16,448.50$ Based on invoice

3. Audiovisual Services - concert 1,877.00$ Based on invoice

4. Microphones -$ Included above

5. Facility liability insurance -$ Provided by ACS

6. Poster Sessions (Poster Board Rental) 1,980.00$ Based on invoice

7. Miscellaneous -$

$ 20,305.50

D. Program

1. Symposium Funding

1a. Symposium Funding (Direct Bill Sleeping Rooms) 149.84$ Based on actuals from Rooms page

1b. Symposium Funding (F&B) 4,072.16$ Based on actuals from F&B page

1c. Symposium Funding (Other Reimbursements) 15,708.31$ Based on Actuals from Check Register

2. Complimentary registrations -$ No revenue/no expense

3. Awards Expenses (Industrial Innov) 298.75$ Stan Israel Plaque

4. Misc. supplies, postage 450.00$ Based on Invoice

5. Chemical Hygiene Officer Workshop 6,900.00$ Based on invoice

6. Ugrad Reimbursed Expenses 2,763.15$ Based on Actuals from Check Register

$ 30,342.21

E. Registration

1. Credit card fees 6,992.00$ ACS Charge 1748 @ $4 per registration

$ 6,992.00

F. Exposition

1. Decorator 3,380.00$ Based on invoice

2. Exhibitor Prospectus Brochure -$

3. Misc postage, phone expense -$

4. Space Rental -$

5. Security -$

6. Prizes/Contests -$ Included in B.4 Misc (giveaways)

$ 3,380.00

Final Budget Page 2


G. Special Events/Activities

1. Mixer/Recption

1a. Mixer/Reception Food 19,875.24$ Based on actuals from F&B page

1b. Mixer/Reception Drink Tickets 1,672.10$ Based on actuals from F&B page

2. Banquet/Luncheon(s)

2a. BBQ 11,889.12$ Based on actuals from F&B page

2b. WCC 2,804.88$ Based on actuals from F&B page

2c. Awards 3,955.60$ Based on actuals from F&B page

2d. Undergrad 4,495.00$ Based on actuals from F&B page

3. Complimentary events

3a. Entertainment (SteelDrivers, Anthony

Belfiglio)

7,332.54$ Based on Actuals from Check Register

3b. Harry Kroto checks 1,304.47$ Based on actuals from check register

3b. Harry Kroto room 449.52$ Based on Acutals from Rooms page

3b. Sam Kean checks 2,000.00$ Based on actuals from check register

3b. Sam Kean room 299.68$ Based on Acutals from Rooms page

3c. STEM Panel F&B 930.00$ Based on actuals from F&B page

4. Other F&B Events

4.a. Coffee Breaks 30,280.80$ Based on actuals from F&B page

4.b. Food Truck Parking 800.00$ Based on actuals from F&B page

4.c. ACS Exams Institute 1,144.52$ Based on actuals from F&B page

4.d. Sapling/Macmillan 1,085.00$ Based on actuals from F&B page

4.e. ACS Ice Creams Social 1,210.00$ Based on actuals from F&B page

4.f. ACS Comm Team Social 380.68$ Based on actuals from F&B page

4.g. ACS Staff Room Charges 2,279.24$ Based on Acutals from Rooms page

4.h. ACS OPA Comm Team Food 380.68$ Based on actuals from F&B page

4.i. ACS Food Charges 33.85$ Based on actuals from F&B page

4.j. Missing Charge 7.90$ Amount out of balance

$ 94,602.92

H. Return of advances from Local Section 14,493.80$

TOTAL EXPENSES 195,388.83$

NET 50,026.11$ Profit Margin = 20.4%

Distribution: Host Section 40,020.89$

Distribution: Steering Comm. Treasury 10,005.22$

Final Budget Page 3

Appendix F - Registration Details

Category Registration FeeActual Percent Revenue

Member $150.00 419 23.9% $62,850.00

Onsite $200.00 41 2.3% $8,200.00

Nonmember $200.00 62 3.5% $12,400.00

Onsite $250.00 17 1.0% $4,250.00

Postdoctorate, $80.00 38 2.2% $3,040.00

Onsite $100.00 5 0.3% $500.00

Undergraduate Student, $50.00 532 30.4% $26,600.00

Onsite $70.00 97 5.5% $6,790.00

Graduate Student, $70.00 324 18.5% $22,680.00

Onsite $90.00 37 2.1% $3,330.00

Precollege Teacher, $20.00 12 0.7% $240.00

Onsite $50.00 5 0.3% $250.00

Member Ret./Emeritus/Unemployed $40.00 21 1.2% $840.00

Onsite $60.00 3 0.2% $180.00

Guest of Registrant $25.00 17 1.0% $425.00

Onsite $50.00 21 1.2% $1,050.00

High School Student $10.00 17 1.0% $170.00

50-Year Member $0.00 8 0.5% $0.00

Exhibitors (2 include in booth fee) $0.00 49 2.8% $0.00

Extra Exhibitors $60.00 8 0.5% $480.00

Complimentary $0.00 15 0.9% 0

ACS Staff $0.00 3 0.2% 0

Onsite $50.00 1 0.1% $50.00

Number of registrants/total revenues 1752 154,325.00$

Registration:Abstract Ratio 1.55

5,295.00$

Registration Details

Appendix G – Donor Form

Donor Form

SERMACS 2014 Sponsorship SERMACS 2014 will attract over 1500 chemistry professionals and students coming together to "Tune In to Chemistry." Our program includes the most progressive symposia topics, the best in entertainment, the best food and hospitality, and the most exhibits for you to choose from. As a sponsor, you are sure to get a great return on your investment. We encourage the participation within your organization as well as your financial contribution. Sponsoring SERMACS 2014 is simple. Determine your contribution level (see table below) and contact Ruth Woodall at [email protected] to let her know you want to sponsor SERMACS 2014.

LEVEL AMOUNT INCENTIVE PACKAGE

Benefactor $20,000+

We are happy to work with SERMACS 2014 Benefactors to customize an incentive package. Possible incentives include a double-wide booth in the SERMACS exposition, a full page ad in the program book, meeting registration for up to 20 people (with special acknowledgment badges included), a feature ad on the web page, a named symposium with input into speaker selection (the organization may wish to help organize the entire symposium). We will try to work with any special programming requests that our Benefactors might have. Other incentives are possible.

Platinum Sponsor

$5,000 - $20,000

Platinum Sponsors provide general financial assistance for the meeting or underwrite an entire special event. They may receive a booth in the SERMACS exposition or a full-page ad in the program book. They will receive acknowledgement at any meeting event they sponsor and on the web page. Platinum Sponsors also receive registration for 1 person per $1,000 in sponsorship, up to 20 people. We will try to work with any special programming requests that Platinum Sponsors might have.

Gold Sponsor

$3,000 - $5,000

Gold Sponsors underwrite a portion of the cost of a particular event or symposium. Gold Sponsors may have input into the invited speaker line up for any symposium they sponsor and may participate in the organization of the symposium. They will receive a half-page ad in program book, registration for 3 to 5 people (1 person per $1,000 in sponsorship) and signage acknowledgment outside the sponsored event.

Silver Sponsor

$1000 - $3,000

Silver Sponsors will receive a quarter-page ad in the program book and acknowledgment on the meeting web page. Meeting registration for 1 person/$1000 contribution will be provided as well as acknowledgment at any sponsored events.

Bronze Sponsor

Up to $1,000

Bronze Sponsors receive a business card size ad in the program book and acknowledgement on the meeting web page. Events may include refreshment breaks, receptions, undergraduate programming, workshops, etc.

Donor In Kind or Cash

All donations to SERMACS 2014 are appreciated and will help us to provide a meeting of the highest quality. All donors will be acknowledged in the program book and on the web site.


SERMACS 2014 Sponsorship Please check your sponsorship level and indicate the specific amount □ Benefactor ($20k+)

□ Platinum ($5k+) □ Gold ($3k+) □ Silver ($1k+) □ Bronze (<$1k) Amount:

or describe in-kind donation in the space below

Contact Information: Company/Organization:

Name

Address

City, State, Zip Contact Name

Telephone

Fax

E-mail Do you wish to have a reminder sent regarding payment? Yes No

Requested date of reminder Approved by (please print)

Title

Signature Date Contributions should be made out to "SERMACS 2014" and can be broken into more than one payment. Thanks in advance for your help in making SERMACS 2014 a successful event. For more information contact Ruth Woodall, SERMACS 2014 Fundraising Chair at 615-256-5141 or [email protected] Remit payment to James C. Howard, Treasurer, at James C. Howard, Treasurer SERMACS 2014 147 Silverstone Dr Murfreesboro, TN 37130


Appendix H - Vendor List

Vendor Internet Contact Point

ACS Office of Public Affairs - Booths 1 & 2 http://www.acs.org/content/acs/en/policy.html

Advion - Booth 24 http://www.advion.com/

Anasazi Instruments - Booth 36 http://www.aiinmr.com/

Asylum Research - Booth 10 http://www.asylumresearch.com/

Biotage - Booth 34 http://www.biotage.com/

Bruker Daltonics - Booth 27 http://www.bruker.com/

Chem21 Labs - Booth 26 http://www.chem21labs.com/

Chemglass Life Sciences - Booth 23 http://www.chemglass.com/

C-Vue Chromatography - Booth 14 http://www.c-vuelc.com/

Donna Nelson - Booth 12 http://www.drdonnajnelson.com/

Eastman Chemical - Booth 40 http://www.eastman.com

eScience Labs - Booth 17 http://www.esciencelabs.com/

Extrel - Booth 3 http://www.extrel.com/

Magritek - Booth 32 http://www.magritek.com/

MicroLab - Booth 33 http://www.microlabinfo.com/

Nanalysis – Booth 11 http://www.nanalysis.com/

Netzsch - Booth 30 http://www.netzsch-thermal-analysis.com/

Omni International - Booth 15 http://www.omni-inc.com/

Peter K. Dorhout - Booth 35 http://www.peterdorhoutacs.com/

Pine Research Instrumentation - Booth 22 http://www.pineinst.com/echem/index.asp

SERMACS 2015/2016 - Booth 4

Sigma-Aldrich - Booth 19 https://www.sigmaaldrich.com/

Sorbent Technologies - Booth 16 http://www.sorbtech.com/

Spectrum Chemicals & Laboratory Products - Booth 18 https://www.spectrumchemical.com/

Strem Chemicals - Booth 13 http://www.strem.com/

Teledyne Isco - Booth 31 http://www.isco.com/

Thermo Scientific - Booth 9 http://www.thermoscientific.com/

Vernier Software & Technology - Booth 25 http://www.vernier.com/

Vendor List

Appendix I – Expo Floor Plan

Expo Floor Plan

Appendix J - Graduate School Fair List

Graduate School Internet Contact Point

Belmont University College of Pharmacy - Booth 19 http://www.belmont.edu/pharmacy/

Columbia University - Booth 15 http://cheme.columbia.edu/master-science-chemical-engineering

Florida State University - Booth 38 http://www.chem.fsu.edu/

Georgia Southern University - Booth 30 http://cosm.georgiasouthern.edu/chemistry/

Kennesaw State University - Booth 16 http://chemistry.kennesaw.edu/

Lipscomb University College of Pharmacy - Booth 33 http://www.lipscomb.edu/pharmacy

Louisiana State University - Booth 36 http://chemistry.lsu.edu/

Middle Tennessee State University - Booth 27 http://www.mtsu.edu/chemistry/

North Carolina State University - Booth 12 http://www.ncsu.edu/chemistry/

Saint Louis University - Booth 17 http://www.slu.edu/department-of-chemistry-home

Scripps Research Institute - Booth 18 http://education.scripps.edu/

Tennessee Technological University - Booth 22 https://www.tntech.edu/cas/chemistry/

Union University School of Pharmacy - Booth 2 http://www.uu.edu/academics/sop/

University of Alabama - Booth 37 http://chemistry.ua.edu/

University of Alabama at Birmingham - Booth 11 http://www.uab.edu/cas/chemistry/

University of Georgia - Booth 10 http://www.chem.uga.edu/

University of Kentucky - Pharmaceutical Sciences - Booth 14 http://pharmacy.mc.uky.edu/depts/ps/

University of Memphis - Booth 35 http://www.chem.memphis.edu/

University of Mississippi - Booth 24 http://chemistry.olemiss.edu/

University of South Carolina - Booth 13 http://www.chem.sc.edu/

University of Southern Mississippi - Booth 26 http://www.usm.edu/chemistry-biochemistry

University of Tennessee at Knoxville - Booth 9 https://www.chem.utk.edu/

University of Tennessee - College of Pharmacy – Booth 23 http://www.uthsc.edu/pharmacy/

University of Texas at Dallas - Booth 32 http://www.utdallas.edu/chemistry/

Vanderbilt University - Booth 4 http://www.vanderbilt.edu/chemistry/index.php

West Virginia University - Booth 25 http://chemistry.wvu.edu/

Graduate School Fair List

Appendix K – Grad School Fair Floor Plan

Grad School Fair Floor Plan