exhibitor & sponsorship packet€¦ · $1,500 exclusive sponsor $750 contributing sponsor...

Exhibitor & Sponsorship Packet

Tacoma, WA • October 2-4

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PNWVC 2020demographics

The PNWVC is the premier CE event for Pacific Northwest veterinarians, technicians, veterinary students and practice managers—drawing over 1,200 attendees each year.

Male Attendees44%

Female Attendees56%

Small Animal Vets

Large Animal Vets

Vet Students

24Equine Vets 16%

67%

14%

4%

62% 30%8%

( plus international attendees from all over the world )

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PNWVC 2020

EXHIBITING INFORMATION

About Your BoothAn 8 x 10’ booth, with black pipe and drape, includes 8’ x 30” table, two chairs, a

wastebasket, and a 500 watt electrical outlet.

Includes: + Registration for 2 reps ( Any additional exhibit personnel is $150 per person. )

+ Access to Special Events

+ Lunch on Friday & Saturday

+ Mailing list of pre-registrants

Assignment of SpacePriority is given to Corporate Members and returning Pacific Northwest Veterinary

Conference exhibitors based on points accumulated through the last conference.

It is the Pacific Northwest Veterinary Conference’s policy to ensure that returning

exhibitors receive priority booth assignment when applying to be an exhibitor. The

priority point system is used to allocate exhibit space by March 31, 2020. After that,

booths are assigned on a first-come, first-served basis regardless of accumulated

points.

No space can be held without payment. Early reservations are encouraged.

Confirmation of booth reservations will be made promptly.

RaffleAs a way to increase traffic through the exhibitor area, we are holding raffles! Each

exhibitor will have raffle tickets to hand out to attendees who visit their booths.

Attendees will receive raffle tickets from exhibitors to enter the 2020 PNVWC

Exhibitor Raffle, which WSVMA staff will conduct. Please feel free to also hold your

own raffle if you wish.

schedule & features

Saturday, October 3

7:00am 2020 Fun Run/Walk/Bike

7:00am Morning Yoga

8:30am - 3:40pm Exhibit Hall Open

9:20am - 10:00am Attendee Break


11:50am - 1:15pm WSVMA Membership Meeting Luncheon

11:50am - 1:15pm Technicians Lunch & Business Meeting

3:05pm - 3:40pm Attendee Break

3:45pm - 4:30pm Exhibit Hall Tear-Down

Friday, October 2

7:00 - 9:30am Exhibitor Set-Up

9:50am - 6:00pm Exhibit Hall Open


12:20pm - 1:30pm Box Lunch



5:00pm - 6:00pm Friday Evening Social

6:30pm - 9:30pm Awards & Evening Event

LOCATION & SCHEDULE

Greater Tacoma Convention Center1500 Commerce St.

Tacoma, WA 98402

(253) 830-6601

Hotel Accommodations

Courtyard Marriott Tacoma Downtown

(253) 591-9100

Hotel Murano

(253) 238-8000

Request WSVMA’s Discounted Group Rate

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PNWVC 2020early-bird rates & floor plan

M A I N E N T R A N C E

BOOTH RATES

WSVMA Corporate Members

Early-Bird Rates (thru 5/31) $ Standard Rates (after 5/31)

Standard Booth $1,045 $1,145

Premium Booth $1,245 $1,345

Corner Booth $1,445 $1,545

Non-Members

Early-Bird Rates (thru 5/31) $ Standard Rates (after 5/31)

Standard Booth $1,145 $1,245

Premium Booth $1,345 $1,445

Corner Booth $1,545 $1,645

NEW 2 Booth SetupPurchase two booths and receive $75 OFF the second booth.

Early-Bird Rates apply for reservations and payments received by 5/31/2020.

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PNWVC 2020sponsorship

Relaxation Station (Chair Massage)$1,500 Exclusive Sponsor ( All 2 Days )

$750 Contributing Sponsor ( Limited to 2 )

Selfie Photo Booth$1,000 Exclusive Sponsor ( All 2 Days )


Cellphone Charging Station$1,000 Exclusive Sponsor ( All 2 Days )


Zen Color Corner$500 Exclusive Sponsor ( All 2 Days )


Printer Station$500 Exclusive Sponsor ( All 2 Days )

App Sponsorship (Exclusive Tile on App)$10,000 Exclusive App Benefit

$625 App Tile 3 Weeks Before Conference

$1,250 App Tile 2 Weeks Before Conference

$1,875 App Tile 1 Weeks Before Conference

$2,500 App Tile During Conference

Tote Bags$4,500 Exclusive Sponsor

$2,500 Contributing Sponsor

Friday Evening Awards Gala$7,500 Prime Sponsor ( Only 1 Available )Remarks at event by company representative

$2,500 Contributing Sponsor ( Limited to 3 )

Friday Evening Social Drink Tickets$2,500 Exclusive Sponsor

Friday Box Lunch$5,000 Exclusive Sponsor


Saturday Morning Yoga$500 Exclusive Sponsor


Saturday Business Meeting Lunch$5,000 Exclusive Sponsor


Coffee Stations in Exhibit Hall$3,000 Exclusive Sponsor ( All 2 Days )


$500 Single Break

Snack Attack! (AM+PM break snacks)$3,000 Exclusive Sponsor ( All 2 Days )


$750 Single Break

EVENTS & STATIONS

PROMOTIONAL ITEMS

Bag Swag$3,000 Water Bottle

$3,000 Notebook

$750 Your Approved Promotional ItemShip us your logo item. Pending approval.

Attendee Packet Inserts$1,200 Contributing Sponsor ( Limited to 8 )

Lanyards$1,200 Exclusive Sponsor

Website Digital AdsArtwork due 1 week before placement.

$1,300 4 Week Package

$375 1 Week Package

Conference Email AdsArtwork due 1 week before placement.

$250 Ad in Conference Email Blast

Conference Program AdsArtwork due 7/15/20.

$750 Full Page Ad

$500 Half Page Ad

$250 Quarter Page Ad

Sold!

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PNWVC 2020

Receive priority booth selection

Receive priority booth

selection when you add a

sponsorship to your purchase

of any exhibit space.

* Sponsorship must be received by 7/31/20

124

Sign of sponsor level in booth

Sponsorship recognition in the conference proceedings

Sponsor recognition on conference website

Sponsor recognition during session/event

Sponsorship recognition in the conference program *

Sponsor recognition on all company representatives badges in exhibit booths

List of conference attendees prior to and after conference

Additional exhibit personnel at no charge

Conference program advertising discount

Logo on conference marketing emails

Display ad on exhibit hall main screen

VIP seating for 4 attendees at Friday evening social event

Remarks at sponsored event by company representative

Gold $5,000

Silver $2,500

Bronze $1,000

Platinum $7,500

Titanium $10,000

25% OFF50% OFFComplementary Full Page Ad

sponsorship benefits

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PNWVC 2020

Booth Space: WSVMA Member

Early-Bird Rates apply for reservations and payments

received by 5/31/2020.

Early-Bird Rates $ 2 Booths

⃞ Standard Booth $1,045 ⃞

⃞ Premium Booth $1,245 ⃞

⃞ Corner Booth $1,445 ⃞

2 Booth Discount

⃞ $75 OFF purchase of additional booth

Additional Booth Attendees

⃞ $150 x ____ Additional Attendees

Booth Space: Non-Member

Early-Bird Rates apply for reservations and payments

received by 5/31/2020.

Early-Bird Rates $ 2 Booths

⃞ Standard Booth $1,145 ⃞

⃞ Premium Booth $1,345 ⃞

⃞ Corner Booth $1,545 ⃞

2 Booth Discount

⃞ $75 OFF purchase of additional booth

Additional Booth Attendees

⃞ $150 x ____ Additional Attendees

Please reserve Booth # _________ at the 2020 Pacific Northwest Veterinary

Conference. If this booth is not available, our alternate choices are: 2nd_________,

3rd_________, 4th_________.

Booth payment must be received by 5/31/20 to secure early-bird booth rates. Booth space requests will be assigned by the priority points system described in our terms & conditions on page 10.

Do you intend to sell from your booth or display area?

⃞ Yes ⃞ No

Note: If you intend to sell your product, the Washington State Dept. of Revenue requires your WA State UBI number. (The WSVMA retains the right to approve all retail activity.)

UBI #

________-________-________

*Company Name _____________________________________________________

*Contact Name _______________________________________________________

Position ____________________________________________________________

*Mailing Address _____________________________________________________

*City _________________________________ *State ______ *Zip ______________

*Phone _______________________ Website ______________________________

*Contact Email _______________________________________________________

*Send pre-convention information requests to (Email)

___________________________________________________________________

*Product Description __________________________________________________

*Booth Sign to Read ___________________________________________________

Name Badges (2 per booth). Contact the WSVMA to purchase additional name tags.

Attendee Name ______________________________________________________

Attendee Cell ________________________________________________________

Attendee Email ______________________________________________________

Attendee Name ______________________________________________________

Attendee Cell ________________________________________________________

Attendee Email _______________________________________________________

ALL CONTACT INFORMATION REQUIRED

1. CONTACT INFORMATION 2. BOOTH RESERVATION

Please submit BOTH PAGES of your Reservation Form. Next Page : 1 of 2

Our preference is to be located near the following companies:

_______________________________

_______________________________

Please do NOT assign my booth near the following companies:

_______________________________

_______________________________

reservation form w/ early-bird rates

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PNWVC 2020

Booth Space

Additional Attendees

Sponsorship

Total

$ ______________________________

$ ______________________________

$ ______________________________

$ ___________________________

Note: Payment must be received by WSVMA to hold your booth space reservation. By

purchasing booth space you agree to the Exhibitor Terms & Conditions on page 10-11.

⃞ Check ⃞ Visa ⃞ MasterCard ⃞ American Express

Total Amount Enclosed $ _______________

Name on Card ________________________________________________________

Card number __________________________________________ Exp. __________

Billing Address ________________________________________________________

City _________________________________ State _______ Zip _______________

Signature ____________________________________________________________

5. PAYMENT INFORMATION

Please send BOTH PAGES of your completed Reservation Form to:

Email: [email protected] - or - Fax: (425) 396-3192

6. SUBMIT RESERVATION

4. PURCHASE CALCULATION

Please submit BOTH PAGES of your Reservation Form. Final Page : 2 of 2

reservation form w/ early-bird rates

3. SELECT A SPONSORSHIP OPTION

Friday Evening Awards Gala⃞ $7,500 Prime Sponsor⃞ $2,500 Contributing Sponsor

Friday Evening Social Drink Tickets⃞ $2,500 Exclusive Sponsor

Friday Box Lunch⃞ $5,000 Exclusive Sponsor⃞ $2,500 Contributing Sponsor

Saturday Morning Yoga⃞ $500 Exclusive Sponsor⃞ $250 Contributing Sponsor

Saturday Business Lunch⃞ $5,000 Exclusive Sponsor⃞ $2,500 Contributing Sponsor

Coffee Stations in Exhibit Hall⃞ $3,000 Exclusive Sponsor⃞ $1,500 Contributing Sponsor⃞ $500 Single Break

Snack Attack! (AM+PM break snacks)⃞ $3,000 Exclusive Sponsor⃞ $1,500 Contributing Sponsor⃞ $750 Single Break

Relaxation Station (Chair Massage)⃞ $1,500 Exclusive Sponsor⃞ $750 Contributing Sponsor

Selfie Photo Booth⃞ $1,000 Exclusive Sponsor⃞ $500 Contributing Sponsor

Cellphone Charging Station⃞ $1,000 Exclusive Sponsor⃞ $500 Contributing Sponsor

Zen Color Corner⃞ $500 Exclusive Sponsor⃞ $250 Contributing Sponsor

Printer Station⃞ $500 Exclusive Sponsor

App Sponsorship (Exclusive Tile on App)⃞ $10,000 Exclusive App Benefit⃞ $625 App Tile 3 Weeks Prior⃞ $1,250 App Tile 2 Weeks Prior⃞ $1,875 App Tile 1 Weeks Prior

⃞ $2,500 App Tile During Event

Tote Bags⃞ $4,500 Exclusive Sponsor⃞ $2,500 Contributing Sponsor

Bag Swag⃞ $3,000 Water Bottle⃞ $3,000 Notebook⃞ $750 Your Promotional Item

Attendee Packet Inserts⃞ $1,200 Contributing Sponsor

Lanyards⃞ $1,200 Exclusive Sponsor

Website Digital Ads⃞ $1,300 4 Week Package⃞ $375 1 Week Package

Conference Email Ads⃞ $250 Ad in Email Blast

Conference Program Ads⃞ $750 Full Page⃞ $500 Half Page⃞ $250 Quarter Page

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PNWVC 2020past exhibitors & sponsors

Platinum Level:

CareCredit

Gold Level:

Animal Surgical Clinic of Seattle

Sound

Zoetis

Silver Level:

Fujifilm Sonosite

Phoenix Lab

WSU College of Veterinary

Medicine

Bronze Level:

Aldrich + Associates, Inc.

All Things HR

Animal Medical Center of Seattle

BabelVet

Boehringer-Ingelheim Animal

Health

Dechra Veterinary Products

Diamond V

Jorgensen Laboratories

Jurox

Patterson Veterinary

RX Vitamin, Inc.

Sage Veterinary Centers

Summit Veterinary Referral Center

WSU Animal Disease Diagnostic

Laboratory

Washington State Department of

Agriculture

A.E.P., PPLC

Aldrich + Associates

Animal Medical Center of Seattle

Animal Surgical Clinic of Seattle

Aratana Therapeutics

Architectural Werks, Inc.

Avid Identification Systems, Inc.

AVMA Life

Axis Pharmacy Northwest

Banfield Pet Hospital

Bank of America Practice Solutions

Bayer

Blue Buffalo Company

Blue Pearl Veterinary Partners

Blue River Pet Care

Boehringer Ingelheim

CareCredit

CBC Practice Banking

Christian Veterinary Mission

Columbia Bank

Corstone Contractors, LLC

Covetrus North American

CP Medical

Dechra Veterinary Products

Doctor Multimedia

DogWatch Hidden Fence

Esaote North America

Feel Good, Inc.

Freezpen

Fujifilm SonoSite

Gateway Pet Memorial Services

Golden Gate Veterinary Compounding Pharmacy

Heritage Bank

Heska

Hill’s Pet Nutrition, Inc.

HR Kinections

Idexx

Jorgensen Laboratories

Jurox, Inc.

Kindred Bio

Kusler’s & Clark’s Compounding Pharmacy

Lakefield Veterinary Group

Les Wilkins & Associates, Inc.

Medical Professionals Financial Group

Merck Animal Health

Multi Radiance

MWI Animal Health

Nature Paws

Nutramax Laboratories Veterinary Sciences, Inc.

Omni Veterinary Practice Group

Optavia

Patterson Veterinary Supply

People, Pets & Vets

Pet Poison Helpline

Petriage

Petwell Partners

Phoenix Lab

Purchasing Services, Inc.

Radiometer America

Royal Canin

RX Vitamins, Inc

Sage Veterinary Centers

Sedecal USA, Inc.

Shor-line

Simmons Northwest

Sound-Antech

Standard Process NW

Summit Veterinary Referral Center

Summus Medical Laser

Supersonic Dog Training

The Pet Loss Center

Total Practice Solutions Group

TriStar Vet

Trupanion

U.S. Bank

Universal Imaging

UW Center for One Health

Van Beek Natural Science

VCA Animal Hospitals

Vet Marketing Pro

Veterinary Books By Success Concepts

Vetoquinol

VetriScience Laboratories

Vetsource

Washington State Association of Veterinary Technicians

Washington State Department of Agriculture

Washington State Veterinary Medical Association

Weave

Wedgewood Pharmacy

Wells Fargo Practice Finance

WSU Animal Disease Diagnostic Laboratory

WSU College of Veterinary Medicine

Zoetis

/ 2019 EXHIBITORS / / 2019 SPONSORS /

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PNWVC 2020

ELIGIBILITYEligibility to be an exhibitor at the Pacific Northwest Veterinary Conference is limited to organizations whose products or services relate directly to the practice of veterinary medicine. The Pacific Northwest Veterinary Conference reserves the right to reject any application to exhibit.

ASSIGNMENT OF BOOTH SPACEVendor subscribes for booth space at the 2020 Pacific Northwest Veterinary Conference at the Greater Tacoma Convention, Tacoma, WA on October 2-3, 2020.

Priority is given to Corporate Members and returning Pacific Northwest Veterinary Conference exhibitors based on points accumulated through the last conference. It is the Pacific Northwest Veterinary Conference’s policy to ensure that returning exhibitors receive priority booth assignment when applying to be an exhibitor. The priority point system is used to allocate exhibit space by March 31, 2020. After that, booths are assigned on a first-come, first-served basis regardless of accumulated points.

Management reserves the right to make final determination of all space assignments, including changing the floor plan or reassigning booth if necessary. If exhibit space is sold out, companies will be placed on a waiting list based on the date of receipt and payment of application. Management retains the right to refuse display space to any company whose goods and/or services are not, in the opinion of management, compatible with the general character and objectives of the Pacific Northwest Veterinary Conference and the Washington State Veterinary Medical Association.

PRIORITY POINT SYSTEMThe Pacific Northwest Veterinary Conference uses a new point system to assign exhibit booth space up until March 31, 2020. After that, booths are assigned on a first-come, first-served basis regardless of points. The following is a complete breakdown of how those points are accumulated and utilized:

• Two points for exhibiting at the previous year’s Pacific Northwest Veterinary Conference.

• Two points for every $5,000 in sponsorship to the Pacific Northwest Veterinary Conference.

Sponsorship amounts are accumulated from past Conferences beginning with the 2019 PNWVC.

• Accumulated points will not hold a booth space if payments are not made according to the schedule/calendar on page 4 of the exhibitor contract.

• Companies who begin tear down or have left the Exhibit Hall prior to 3:45 PM on Saturday will lose all priority points and will have a low booth assignment at future conferences.

• If companies have the same number of points, the company that submitted their contract and pays in full first will have priority in selecting a booth.

• No-shows do not accumulate points.

BOOTH DIMENSIONSBooths are 8’ x 10’ or 8’ x 20’ in size. Backwall drapes are 8’ high and sidewall drapes are 3’ high. Fire code regulations prohibit exhibits from extending into aisles.

SUBLETTING, SHARING, OR REASSIGNMENTSubletting, sharing, or reassignment of space by an exhibitor is strictly prohibited. The exhibitor agrees not to assign, sublet, or apportion space or any part thereof contracted for, nor to exhibit, advertise, or offer for sale merchandise or services other than those manufactured or sold by the exhibiting company in the regular course of business.

BADGESAll exhibitors must wear a badge at all times. The exhibitor reserving the space is responsible for letting the Pacific Northwest Veterinary Conference know the names of their staff members by August 24, 2020. If more than two booth attendees are scheduled, additional exhibitor badges are available for $150, which includes all meals served in the exhibit hall. Veterinarians and veterinary technicians who are registered for the conference through an exhibitor can attend CE classes, but they must register for the conference as an attendee and pay the appropriate fees to receive a certificate of attendance and access to lecture notes.

DEFAULT OF OCCUPANCY• Default of occupancy is the responsibility of the

exhibitor.

• Exhibitors must be show-ready by 9:30 AM on Friday, October 2, 2020.

• Failure to occupy by the designated set-up time does not excuse payment in full for the contracted booth.

• The onsite contact for the company must check-in with show management or Convention Center Services no later than 9:00 AM on Friday, October 2, 2020, or the exhibitor will be considered a “no show.” Space will be re-assigned at the discretion of show management. “No shows” at the conference do not get a refund and will not be allowed to exhibit at the next Pacific Northwest Veterinary Conference. “No shows” also do not accumulate priority points.

• Removing display items and/or dismantling a booth before the scheduled breakdown time for all exhibitors is a violation of this contract and will be considered the same as a “no show.”

PAYMENTFull payment for vendor’s booth space shall accompany the Exhibit Booth Reservation form and must be received by the WSVMA at the time of reservation to hold your booth space reservation. Payment must be made by check drawn on a U.S. bank or credit card (Visa, MasterCard, AMEX, or Discover only); dishonored checks or credit cards will prevent booth(s) being assigned until rectified. There is a $25 charge for returned checks.

CANCELLATION POLICYAll cancellation and refund requests must be received in writing on company letterhead. If Vendor is not able to attend the 2020 Pacific Northwest Veterinary Conference, Vendor may be entitled to a refund on the following schedule.

• 60 day—If written cancellation is received by August 2, 2020, and if booth space is resold, Vendor is entitled to an 80% refund.

• 30 day—If written cancellation is received by September 2, 2020, and if booth space is resold, Vendor is entitled to a 50% refund.

• Less than 30 days—If Vendor cancels after

September 2, 2020, Vendor will not receive a refund.

HOURS OF OPERATIONHours of show on Friday, October 2, 2020 are 9:50 am to 6:00 pm and Saturday, October 3, 2020 from 8:30 am to 3:40 pm. Set up of exhibits begins at 7:00 am on Friday and Vendor shall have their exhibit completely assembled and ready to be viewed by guests no later than 9:30 am Friday, October 2. Vendors shall staff their booth during all hours of the 2020 Pacific Northwest Veterinary Conference. Vendors shall not begin disassembling their exhibit until 3:45 pm on Saturday, October 3, 2020. There is an afternoon coffee break on Saturday, and attendees will be told that this is their last chance to complete their contacts with the exhibitors.

INTERFERENCE PROHIBITEDExcessive noise, bothersome lighting or other use by vendor which interferes with the exhibition space used by other vendors is prohibited, as is the creation or maintenance by vendor of any dangerous or hazardous condition or situation. The aisles belong to the show. Neither vendor nor advertising material shall protrude into the aisles. Booth shall not exceed 8 feet in height without show coordinator’s approval.

SERVICES NOT PROVIDEDThe 2020 Pacific Northwest Veterinary Conference does not provide equipment, decoration, labor, carpenters, storage for exhibit materials, special lighting, gas, water supply or other related services. All arrangements for these items must be made by the vendor, and vendor shall defend, indemnify and hold harmless the 2020 Pacific Northwest Veterinary Conference for any and all claims, losses, damages, injuries or other charges which may occur from such arrangements made by vendor.

Shipping is not handled by the Pacific Northwest Veterinary Conference. Please reference Drayage and Shipping below.

terms & conditions

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PNWVC 2020

SECURITY SERVICESAdmittance to the exhibit area will be by official identification badge only. The Greater Tacoma Convention Center will be locked when we are not in the building, however the Pacific Northwest Veterinary Conference assumes no liability for exhibits, their contents or personnel.

PRE-SHOW INSPECTION AND VIOLATIONS NOTICEA walk-through takes place by conference management at 9:30 AM on Friday, October 2, 2020. Any booths not meeting the rules and regulations set forth in this exhibitor prospectus are in violation of show standards. A violation notice, stipulating required action, will be posted in the booth. If an exhibitor receives a violation notice, they must correct the problem by 9:50 AM on Friday, October 2, 2020, or their booth will be dismantled at the expense of the exhibitor. Violations include exceeding booth height and width restrictions as specified in this exhibitor prospectus. Any pop-up, pre-fabricated, or other custom-designed booth that appears unfinished from the sides or the back will be draped by Convention Center Services and billed to the contracting exhibitor. No refunds are issued for booths that are dismantled due to a violation of the booth construction guidelines.

SUITCASINGSuitcasing is a business practice in which companies will gain access to an event by obtaining some type of event credential (attendee badge, expo-only badge, etc.) and then solicit business in the aisles or other public spaces used for the conference. This practice skirts the support of the organizer and the industry. The Pacific Northwest Veterinary Conference has a zero-tolerance policy regarding suitcasing. If there is someone who has obtained credentials for the sole purpose of suitcasing they will be asked to leave the conference.

EXHIBITORS AND CONVENTION PROMOTIONName of confirmed and past exhibiting companies may be used by the Pacific Northwest Veterinary Conference for promotional purposes. Photos or video taken in the Exhibit Hall or at any other Pacific Northwest Veterinary Conference event by the

Pacific Northwest Veterinary Conference staff or designated photographers of exhibiting companies and their employees may be used by the Pacific Northwest Veterinary Conference for promotional purposes.

EVENTS, ACTIVITIES, AND HOSPITALITY SUITES All requests for any exhibitor/sponsor events, activities, and hospitality suites must first be approved by the Pacific Northwest Veterinary Conference. Competing events are prohibited and include: seminars, sessions, or receptions conducted at one of the conference contracted properties or off property during any Pacific Northwest Veterinary Conference scheduled activity. Exhibitors/sponsors requesting a suite must notify the Pacific Northwest Veterinary Conference if it will be used for hospitality. Industry-related events, entertainment, and hospitality activities may not overlap with Pacific Northwest Veterinary Conference program events.

RAFFLESRaffle drawings are permitted within a booth, but the exhibit hall and/or Pacific Northwest Veterinary Conference public address system cannot be used to promote these raffles in any way, or to announce the winners. Exhibitors must make it clear, both during and after the conference, that the raffle is theirs and not an official Pacific Northwest Veterinary Conference raffle.

DRAYAGE AND SHIPPING Greater Tacoma Convention Center Services has been selected as the official decorator for this event. Additional requirements are to be ordered directly from the decorator.

All shipments must be addressed: Greater Tacoma Convention Center 1500 Commerce Street Tacoma, WA 98402

All items must be marked with the following information: To: (your name) Exhibiting company: (your company name) Name of exhibition: October 2-4, 2020 Pacific Northwest Veterinary Conference Booth number: (your assigned booth number)

EXHIBITOR SERVICE LINKExhibitor service link will be emailed to exhibitors 60-90 days prior to the start of the Pacific Northwest Veterinary Conference for ordering items that you will need inside your booth. The official link includes shipping information and rates. Please follow shipping instructions carefully. For more information call Rebecca Weeden at the Grater Tacoma Convention Center, 253-830-6616

POST EVENT SHIPPING INSTRUCTIONSPlease make sure you set up your own outbound shipping before you leave the Greater Tacoma Convention Center. This should include printing shipping labels, adhering labels to packages and calling to schedule the pick-up with preferred carrier. The WSVMA and the Greater Tacoma Convention Center are not responsible for setting up any outbound shipments. Label printing will not be available on-site. Packing tape is not available on-site so please make sure you bring your own. Once shipment is set-up and packages are labeled, please leave all boxes/cartons/containers in your booth. The Greater Tacoma Convention Center will move them to the shipping dock.

INSURANCE NOT PROVIDEDVendor acknowledges 2020 Pacific Northwest Veterinary Conference provides no insurance covering vendor’s property. It is vendor’s sole responsibility to obtain interruption, property damage, personal injury, vandalism, theft and any other insurance it may need to cover any losses it may suffer at the 2020 Pacific Northwest Veterinary Conference.

LIABILITY/INDEMNITY The exhibitor agrees to make no claim for any reason whatsoever against the Pacific Northwest Veterinary Conference, the Washington State Veterinary Medical Association, the Greater Tacoma Convention Center, the official general service contractor and their officers, directors, employees, agents, and authorized representatives, for any of the following: loss, theft, damage to goods, or injury to himself, his employees, or attendees while in the exhibition area, nor any consequential damage to his business for failure to provide space for the exhibit or for the failure to hold the event as scheduled.

The exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend, and hold harmless all parties from claims, losses, damages to persons or property, governmental charges for fines, and attorney’s fees related to the use of the exhibition premises or part thereof. In addition, exhibitor acknowledges that neither the Pacific Northwest Veterinary Conference, the Washington State Veterinary Medical Association, the Greater Tacoma Convention Center, or the official general service contractor maintain insurance covering exhibitor’s property and that it is the sole responsibility of exhibitor to obtain business interruption and property insurance covering such losses by exhibitor.

ADVERTISING, SPONSORSHIP PAYMENTS, AND CANCELLATIONNotification of intent to cancel advertising in the conference program must be provided in writing on company letterhead. Cancellation, refund, or advertising change requests will not be accepted if received by the Pacific Northwest Veterinary Conference after July 15, 2020. As of this published date, an ad is considered to be “in production.”

CHARGES FOR ADS IN THE CONFERENCE PROGRAM If a sponsorship was reserved and a request is made for cancellation or deletion of any portion of the sponsorship, the canceling sponsor will be charged the non-sponsor rate for ads already published, ads in production, or ads to be subsequently published, if necessary.

terms & conditions

Advancing the cause of veterinary medicine to better the lives of those touched by it.

Our Mission

Washington State Veterinary Medical Association • 8024 Bracken Pl SE • Snoqualmie, WA P (800) 399-7862 • F (425) 396-3192 • [email protected] • wsvma.org

exhibitor & sponsorship packet€¦ · $1,500 exclusive sponsor $750 contributing sponsor...

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