EXITINGSTUDENTS

MISIDENTIFIEDAS ELL

Follow the prompts.

Answer the questions.

Learn the next step.

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DIRECTIONS FOR USE This powerpoint has been created

as a guide for student specific situations.

For the guide to work correctly, you must do two things:

1. VIEW IN SLIDE SHOW MODE Click on “Slide Show” and then “View from Beginning”

2. CLICK CAREFULLY Use your cursor to choose the answer that best suits your situation.

Do NOT advance the slides with your keyboard or arrow keys.

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Students are identified as English Language Learners based on answers provided to Home language Survey questions that parents complete during the school registration process.

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IF PARENTS INDICATE THAT AN ERROR HAS BEEN MADE…

The Home Language Survey must reflect English only.

Parents should report the error in writing.

Parents should officially decline ESL services for their child.

Changes must be made in the district and state student database systems.

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BEGIN EXIT GUIDANCE SURVEY

For guidance on cancelling the ELL status of a student, please answer the following questions

by clicking on the answer that best describes the specific situation.

orfor personal assistance call the Office of Multilingual and Global Education

at 663-8440

4K

GRADE LEVEL

The student is….

5K

Grade 1 - 4

Grade 5 - 12

not yet been screened with KMODEL

ASSESSMENT

The student has….

been screened with KMODEL and found to qualify for ESL

been screened with KMODEL and found to beFully English Proficient

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HOME LANGUAGE USE

The parents have…

corrected the Home Language Survey questions to reflect only English in the child’s home or background by contacting the Doyle OMGE office or completing the 4K Home Language Survey form.

not yet corrected the Home Language Survey questions to reflect only English in the child’s home or background

correctly reported the exposure to a language other than English on the Home Language Survey

(examples – bilingual child; adopted child; not a foreign language learning situation)

4K

ACTION REQUIRED

Please instruct the parents to correct the Home Language Survey (HLS) questions to accurately report only English spoken in the child’s home and background. They can do this by informing you in writing (email is fine) that the HLS questions were marked incorrectly and WHY they believe that error was made.

Pass along the written documentation to the Office of Multilingual and Global Education at Doyle. NEXT

ACTION REQUIRED4K

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Please instruct the parents to correct the Home Language Survey (HLS) questions to accurately report only English spoken in the child’s home and background. They can do this by answering the extended 4K Home Language Survey questions. They can fill out the hard copy form or relay the answers via phone to you.

The form is located on the OMGE Staff Only page called “4K Home Language Survey” https://eslweb.madison.k12.wi.us/node/97

ELL STATUS IS CORRECT When a family has correctly indicated a

language other than English in the child’s home or background, and the child has been found to qualify for ESL services based on KMODEL or WAPT screening, Wisconsin state law requires yearly assessment for English Language Proficiency.

http://docs.legis.wisconsin.gov/code/admin_code/pi/13.pdf#page=2

There is no “opt out” clause that would allow families to choose to remove their child from this mandatory assessment.

YOU MAY NOW EXIT THE POWERPOINT

PARENT PERMISSION

The parents have…

officially DECLINED ESL services for their child (current “ESL Status” of R: Parent Refused)

previously ACCEPTED ESL services for their child (current “ESL Status” of E: Enrolled)

not completed a Permission / Decline form (current “ESL Status” of P: Awaiting Permission)

WRITTEN NOTIFICATION

Parents have…

informed MMSD in writing that there has been an error and that the student is not an ELL

(email or hard copy)

not yet communicated the error in writing to an MMSD staff person

ACTION REQUIRED Please obtain written documentation

from the family stating that the child is NOT an ELL and that English is the only language spoken in the child’s home or background.

Documentation

Forward this written notice to the Administrative Clerk for the Office of Multilingual and Global Education

Rhonda Stravinski or Molly Adams

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ACTION REQUIRED Please have

parents complete the Decline for ESL services form.

Submit the completed form to the Administrative Clerk for entry into Infinite Campus

Office of Multilingual and Global Ed web

www.mmsd.org/omge

Log into the OMGE STAFF ONLY SECTIONClick on PARENT NOTIFICATION

Decline

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HOME LANGUAGE USE

The parents have…

corrected the Home Language Survey questions to reflect only English in the child’s home or background

not yet corrected the Home Language Survey questions to reflect only English in the child’s home or background

correctly reported the exposure to a language other than English on the Home Language Survey

(examples – bilingual child; adopted child; not a foreign language learning situation)

February - August

TIMING

Today falls in….

September - October

November

December - January

ACCESS TESTING WINDOW

Students who have been misidentified as ELL should NOT be tested with the ACCESS for ELLs assessment.

Please ensure that the actions required to remove the student from the ELL database take place before the ACCESS testing window closes to ensure compliance with DPI requirements.

Keep your ACCESS assessment coordinator informed about any steps taken to remove a misidentified student from the testing roster.

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ISES APPEAL NEEDED Taking the ACCESS for ELLs assessment

triggers ELL status confirmation in the state student database called ISES.

Formal appeals from local school districts to WI DPI to have a student’s DPI level removed from ISES can only be made once a year, in August/Sept.

This student will need to be added to our appeal list for NEXT Aug/Sept.

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not yet been screened with KMODEL/WAPT

ASSESSMENT

The student has….

been screened with KMODEL/WAPT and found to qualify for ESL

taken the most recent ACCESS for ELLs assessment (either at current or former school)

been screened with KMODEL/WAPT and found to beFully English Proficient

been added to the ACCESS for ELLs testing roster, but has not yet taken the test

LAST ACTION REQUIRED Inform the Administrative Clerk for the

Send an email with the student’s ID# and a summary of the actions taken. If any additional documentation has been obtained from the parents, please forward a copy of it along with your email.

Rhonda Stravinski or Molly Adams

COMPLETE SURVEY

LAST ACTION REQUIRED

Inform the Administrative Clerk for the

Send an email with the completed assessment results documenting the student did not qualify for ESL services.

Rhonda Stravinski or Molly Adams

DNQ

COMPLETE SURVEY

COMPLETE

Upon receipt of your email, the student’s ELL status will be cancelled and the student database will be updated accordingly.

YOU MAY NOW EXIT THE POWERPOINT

Remaining questions can be directed to the Office of Multilingual and Global Education

at 663-8440