extranet enhancements jtc spring 2015 may 13, 2015
TRANSCRIPT
Extranet EnhancementsJTC Spring 2015
May 13, 2015
Agenda
• Overview
• Signing Up for Extranet Access
• Administering Extranet Accounts
• The Extranet Directory
• Governance
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Overview
• The Extranet provides:– Authentication and Authorization– Identity and Access Management– An Application and Content Portal (phoenix)– A common security service for all our applications
• Extranet Accounts and Education Accounts– Education Accounts
• May be used by the public (students, parents, etc.)
– Extranet Accounts are “upgraded” Education Accounts• Extranet Accounts are for “staff”• Extranet Accounts must be connected to an Organization
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What is an Extranet Account?
• An Education Account– Email Address– Password– Google / Microsoft Account Connection
• Plus– Business Contact Information– One or more Organization Profiles
• An Organization Profile– Connects an Education Account to an organization– Can be granted Permissions
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Signing Up for Extranet Access
• First create an Education Account– Use your “work” Email Address– May use Google or Microsoft Sign In (if desired)
• Complete an Organization Profile Request– Make sure the information is accurate– Indicate which applications you need to access– Complete a request for each school you work at
• Wait for your request to be approved– Principals, Data Coordinators and Verify Extranet Login
Users can approve your request.– No need to print, sign and fax!
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Extranet Administration
• Approving Accounts– Ensure contact information is correct– Especially the email address!– Review the application access requested– Read and understand the terms of use
• Deactivating Profiles– When staff leave or move to different schools
• Reviewing and Updating Permissions– When staff leave or move to different schools– When duties change
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Extranet Directory
• The directory contains– All people that have extranet access– All people with “official” roles (e.g. Trustees,
Superintendents, Principals, etc.)– Information about organizations (schools and school
authorities)
• The directory can be searched– By name, email address or organization
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Extranet Directory
• The directory contains– All people that have extranet access– All people with “official” roles (e.g. Trustees,
Superintendents, Principals, etc.)
• The directory can be searched– By name, email address or organization
• Organization Pages– Information about schools and school authorities– Based on what Alberta Education has on file
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Extranet Directory
• Privacy– All contact information in the Extranet is deemed
“Business Contact Information” and made available to all other users of the Extranet.
– Application Access information is only made available to other people within the same organization.
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Governance
• New “Extranet Organization Agreement”– In draft for discussion– Needs to be signed by Superintendents– Commits to account management practices
• Timely updates of contact information• Deactivating accounts when people leave• Reviewing accounts and access annually
– Requires a Chief Security Officer be identified– Formalizes the role of Security Operator’s
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Contact
• Stephen Sabey email: [email protected]: 780 422 3229
• Wes Byersemail: [email protected] tel: 780 644 8393
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