extraordinary council meeting - 4 december 2018 · 2018-11-30 · extraordinary council meeting - 4...

Extraordinary Council Meeting - 4 December 2018

An Extraordinary Council meeting will be held on Tuesday 4 December 2018 in the Council Chambers located Corner Tozer and Elbow Streets, West Kempsey

commencing at 2:30 pm


INDEX 1 OPENING PRAYER ................................................................................................................................3 2 ACKNOWLEDGEMENT OF THE TRADITIONAL ABORIGINAL LANDOWNERS ........................................3 3 APOLOGIES ..........................................................................................................................................3 4 DECLARATIONS OF INTEREST ..............................................................................................................3 5 PUBLIC FORUM AND PRESENTATIONS ................................................................................................3 6 STAFF REPORTS ...................................................................................................................................3

6.1 KEMPSEY AIRPORT NOISE MANAGEMENT PLAN & FLY NEIGHBOURLY ADVICE ..........................................3 7 CONCLUSION .......................................................................................................................................8


1 OPENING PRAYER “Dear Lord, help us in our deliberations today so that our decisions will be for the greater good for the whole of Kempsey Shire - Amen”. 2 ACKNOWLEDGEMENT OF THE TRADITIONAL ABORIGINAL LANDOWNERS “Council acknowledges that this meeting is being held on the traditional lands of the Dunghutti People”. 3 APOLOGIES That the apology submitted by Councillors for non-attendance at the meeting be accepted and leave of absence granted. 4 DECLARATIONS OF INTEREST That Councillors' declared interests be noted. 5 PUBLIC FORUM AND PRESENTATIONS 5.1 PUBLIC FORUM 5.2 PRESENTATIONS Nil 6 STAFF REPORTS 6.1 KEMPSEY AIRPORT NOISE MANAGEMENT PLAN & FLY NEIGHBOURLY ADVICE Officer Gayleen Burley – Manager Commercial Business File No F18/2466 Attachments 1. Kempsey Airport NMP Final Draft Nov 18 [6.1.1]

PURPOSE To place on public exhibition the draft Kempsey Airport Noise Management Plan and Fly Neighbourly Advice (formerly referred to as a “Fly Neighbourly Agreement”). RECOMMENDATION That;


1 The attached draft Noise Management Plan (NMP) and Fly Neighbourly Advice (FNA) be

placed on public exhibition for an extended period of 7 weeks (6 December 2018 – 23 January 2019) to account for the Christmas/New Year holiday period.

2 The draft NMP and FNA be referred to Office of Airspace Regulation (OAR) for comment

during the public exhibition period. 3 That submissions received (including any response from OAR) on the draft NMP and FNA be

reported back to Council. 4 The final recommendation in relation to the draft NMP and FNA be put to Council for

endorsement at the 19 February 2019 Council meeting. ISSUES The Airport Group (TAG) was engaged by Kempsey Shire Council (KSC) in July 2018 to prepare a NMP and FNA for Kempsey Airport. The objectives of the engagement were to: Undertake noise monitoring at various locations surrounding Kempsey Airport;

Provide an overview of the outcomes of the noise monitoring;

Review noise events in the context of Australian Standards;

Review the noise impacts and identify noise management strategies; and

Produce a NMP and FNA for Kempsey Airport. In order to produce the NMP, noise monitoring was conducted at 17 locations surrounding the Kempsey Airport over an eight-week period. The first stage was four locations across a four-week period, and the second stage included monitoring at a source location (close to the runway centre) and an additional 12 locations across a four-week period with three separate locations each week in addition to the source monitor. The full TAG report (inclusive of the draft NMP and FNA) is attached to this report. The report addresses the following key areas: The engagement approach, including the methodology, limitations and additional

considerations;

An overview of the Kempsey Airport and local environment;

Legislative review;

Noise monitoring and assessment results;

Noise management strategies (both aviation and non-aviation);


Conclusion and recommendations; and

Fly Neighbourly Advice. It is proposed that the draft NMP and FNA be placed on public exhibition for an extended period of 7 weeks (6 December 2018 – 23 January 2019). The proposed period for public exhibition of 49 days, instead of the normal 28 days, accounts for the Christmas/New Year holiday period and will allow sufficient time for submissions to be made. BACKGROUND At its meeting on 18 April 2017, Council resolved to endorse a 10-step procedure for preparing a NMP to underpin a FNA between Council and current airport users. At its meeting on 15 August 2017, Council further resolved that an additional step be adopted to appoint a community group, now referred to as the Kempsey Airport Reference Group (KARG). Council endorsed the purpose of the Kempsey Airport Reference Group as being to: Provide input to developing the consultancy brief seeking expressions of interest (EOI);

Assist in developing the selection criteria and associated weightings;

Evaluate the EOIs against the selection criteria;

Review and provide feedback on the consultancy deliverables (milestone reports, drafts and

final draft NMP and FNA);

Review and provide feedback on the draft Council report seeking endorsement of the draft documents for the purposes of formal public exhibition; and

Review and provide feedback on all submissions received, including the draft Council report for adoption, or otherwise, of the final NMP and FNA.

The following members of KARG were endorsed by Council on 20 February 2018 after a formal expression of interest process: Adam Ulrick Gary Scott Sally Ayre-Smith Maree Hayes The 10-step procedure for the preparation of the NMP and FNA and the current status of each of those steps is detailed in the following table:

Procedure Step Status STEP 1: Report to Council seeking Completed April 2017


Procedure Step Status endorsement to enter into a FNA STEP 2: Preliminary community consultation, including referral to the Office of Airspace Regulation

Delayed due to Council resolution to conduct a public meeting. Completed July 2017

STEP 3: Report outcomes of preliminary community consultation to Council to endorse the scope of Noise Management Plan and FNA

Completed August 2017

STEP 3A: Seek EOIs for community representatives for reference group and report to Council for endorsement

Completed February 2018

STEP 4: Seek EOIs from suitably qualified consultants to prepare the Noise Management Plan

Completed May 2018

STEP 5: Prepare a draft Noise Management Plan and refer to Office of Airspace Regulation for comment

Subject of this Council report

STEP 6: Report draft Plan to Council to endorse for public exhibition

Subject of this Council report

STEP 7: Formal public exhibition of the draft Noise Management Plan and draft FNA

Subject to Council resolution on 4 December 2018 this will occur 6 December 2018 to 23

January 2019 STEP 8: Assess public submissions and consider any required amendments in response

To occur January to February 2019

STEP 9: Report recommended Noise Management Plan, including draft FNA to Council for endorsement

Scheduled to be reported to the February 2019 Ordinary Council meeting

STEP 10: Enter into Fly Neighbourly Agreement with Airport users

Post February 2019 Council meeting

A program of stakeholder engagement with KSC, airport users, and community representatives was undertaken by TAG in order to develop the NMP and FNA. This process has created a robust understanding of the airport operating context and understanding of how noise currently impacts the areas surrounding the Airport. The following table outlines the formal KARG and stakeholder engagement that has occurred during the development of the NMP and FNA:

Date Purpose of Engagement Engagement Type

24 April 2018 Initial establishment meeting between KARG & KSC.

Face-to-face meeting.

8 May 2018 Review, discuss and agree the RFT specifications and evaluation criteria

Face-to-face meeting.

29 June 2018 Tender evaluation meeting Face-to-face meeting.

20 July 2018 Project Update Email to all KARG members

26 July 2018 Initial meeting between KARG, KSC & TAG to commence the NMP/FNA project.

Face-to-face KARG Meeting with Skype attendance by TAG. Agreement obtained on


Date Purpose of Engagement Engagement Type location of noise monitoring data loggers.

3 August 2018 Clarification of questions raised by Chair of KARG in relation to data loggers and stakeholder engagement.

Email to all KARG members

7 August 2018 TAG NMP/FNA Progress Report provided dated 02 August 2018

Report emailed to all KARG members



22 August 2018 TAG stakeholder engagement sessions: KSC Business Assets Officer Council Manager Strategic & Asset

Planning Australian International Aviation College Kempsey Flying Club NSW Rural Fire Service Representatives Mid Coast Flying School KARG

Face-to-face meeting with TAG

28 August 2018 TAG stakeholder engagement sessions: Coffs Skydivers Sky Aces Jet Models

Telephone conference



31 August 2018 Notification that noise monitoring has been extended for an additional 4 weeks resulting in an increase in the project timeframes.


6 September 2018 Meeting between KARG & KSC to update the progress on the NMP/FNA project

Face-to-face meeting

13 September 2018 TAG NMP/FNA Progress Report provided dated 16 August 2018


27 September 2018 TAG NMP/FNA Progress Report provided dated 27 September 2018


12 October 2018 TAG NMP/FNA Progress Report provided dated 12 October 2018


25 October 2018 TAG NMP/FNA Progress Report provided dated 25 October 2018


31 October 2018 Meeting between KARG, KSC & TAG to update the progress on the NMP/FNA project.

Face-to-face KARG meeting with Skype attendance by TAG.

14 November 2018 Meeting between KARG, KSC & TAG to update the progress on the NMP/FNA



Date Purpose of Engagement Engagement Type project.

21 November 2018 Email update to KARG from the Director Corporate and Commercial on the project progress.


23 November 2018 Distribution of the initial draft TAG report including the draft NMP & FNA to KARG for review.


26 November 2018 Meeting between KSC, KARG & TAG to discuss the draft NMP & FNA reports.


28 November 2018 Distribution of draft Council report to KARG for review.


29 November 2018 Distribution of the final draft TAG report including the draft NMP & FNA to KARG for review.


30 November 2018 Meeting between KSC, KARG & TAG to discuss the final draft NMP & FNA reports.


7 CONCLUSION

extraordinary council meeting - 4 december 2018 · 2018-11-30 · extraordinary council meeting - 4...

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