كلية التجارة والاقتصاد procedure electronic booklet... · registration...

Academic ProcedureElectronic Booklet

2019

Assistant Dean Office for

Undergraduate Studies

Prepared by:

Karima Al Amri- Student Affairs Officer

College of Economics and

Political Science

Sultan Qaboos University

College of Economics and

Political Science

Assistant Dean Office for

Undergraduate Studies

Academic

Procedurehttps://www.squ.edu.om

Deanship of Admissions and Registration/Academic Regulations

2

Important information to :

Academic Faculty & Students

in College of

Economics & Political Science

3

Contents

1. Registration

2. Registration Procedures

3. Timetabling Procedures during

online registration

4. Add/Drop (Change in registration)

5. Registration procedure during

Add/Drop period

6. Academic Probation Rules

7. Registration Procedure of

(Students on probation) during

Add/Drop Period

8. Attendance Policy

9. Over Load Rules & Registration

Procedures

10. “W” Grades Rules & Procedures

11. Student Minimum Accepted

Credits

12. Duration of Study Regulation

13. Minimum Acceptable Number of

Credit Hours of each Semester

14. Information about Major

15. Information about Minor

16. Criteria to Transfer to Political

Science Major

17. Transfer between Colleges in

SQU

4

Registration

Registration is the process by which a

student selects courses, according to

the approved student study plan which

he/she enrolls in formally. Information

regarding the schedule, location and

deadlines of the registration period and

timetables will be announced by the

Deanship of Admissions and

Registration in advance of the

scheduled registration period.

1. Students who are out of phase

cannot be guaranteed a conflict

free schedule of courses in their

degree plan.

2. Students may be prevented

from registering in courses or

programs for lack of space,

timetable conflicts, incomplete

admissions, outstanding book

loans or academic or

disciplinary sanctions.

5

•Specific academic pre-requisites

are not met. (Note: students are

responsible for ensuring that they

have fulfilled the published pre-

requisites. Failure to observe this

may result in withdrawing

registration for some of the

courses. In this case the guidance

of the advisor should be heeded).

Additionally a students' registration

may be affected if:

1. Textbooks have not been

returned as required.

2. Past performance or

disciplinary status has not

been met.

3. Registration shall end on the

last working day of the first

week of classes (Fall and

Spring semesters).

4. Late registration is applicable

up to one week beyond that

date only if it is approved by

the appropriate Deans.

6

Registration

Students registering late may find:

1. that there are a limited

number of courses available.

2. Students who wish to

Drop/Add a course following

initial registration should do

so during the first week of

classes in the Fall and Spring

semesters and during the first

three days of classes during

summer using the online

system or through the


Registration if not possible to

do so online.

The University reserves the right

to cancel registration in courses

where there is insufficient

enrolment. This minimum may

vary by College/Department

according to the Department’s

size.

Individual course registration with

limited space will be prioritized

according to:

7

Registration

1. Final year students who

require access to a course in

order to graduate.

2. Students who require access

to courses in their Major area

of study.

3. Students who gained the

largest number of credit hours

required in order to graduate.

Exceptions to any of these

conditions may be made only in

unusual circumstances and after

being approved by the Head of

Department (HoD), the Assistant

Dean in the college and the Dean

of Admissions and Registration.

Exceptions to any of these

conditions may be made only in

certain circumstances and after

being approved by the Head of

Department (HoD), the Assistant

Dean in the college and the


Registration.

Disabled students shall be given

priority in early course

registration and during Drop/Add

period. They shall submit a copy

of the Assessment Form to faculty

members to explain the nature of

the disability as soon as they

register a course with them so

they can adapt the requirements

of course teaching and

assessment to the nature of the

disability.

8

Registration Procedures

1. Students who did not pass the

PREQ for any courses that

registered during online-

registration, must readjust their

registration as soon as they get

their results of the current

semester. Those who will not

adjust their registration The

Deanship of Admission and

Registration will drop them from

that courses.

2. Students on academic probation

shall be required to reduce their

load to a maximum of 12 credits

and a minimum of 9 credits

during a regular semester.

3. In regular (Fall and Spring)

semesters, students may register

for a minimum of 9 credits, and

make sure that they follow the

maximum duration of study

regulation to avoid withdraw from

the University. irrespective of

their course load status, students

should achieve a minimal

satisfactory credit accumulation

during study at the University.

9


4. Students who register in

some courses out off the

Academic Study Plan, The

Deanship of Admission and

Registration will take the

action of dropping them from

that courses.

5. Students are responsible of

their registration. It is the

students responsibility to be

registered in some courses if

it is equivalent to another

courses they took it before

with pass grad. They must

review the Academic Study

Plan.

6. Students who are applied for

transfer between colleges

are expected to get the

transfer results before the

Add/Drop period. Those

students need to register in

courses according to their

college Academic Study

plan. After getting the

transfer results students

must Adjust their registration

by dropping the courses of

their previous college and

adding courses from the

current college.

10


7. Students who needs to

change/substitute/replacement

some courses in their Academic

Study Plan, needs to full-up the

Substitution Form which is

available in the Deanship’s

website Student Services

Important Forms Substitution

and Replacement form

8. Students obtain approval for the

required courses to be

substituted in their degree plan

before their registration in the

course to insure and avoid any

problems associated with final

degree audits.

9. Students must obtain the

approval of the HOD for the major

elective course. taking into

consideration the maximum

number of major electives

allowed for replacement.

11

At the graduation, the degree will be

audited . If the student did not follow

the degree plan, his/her graduation

may be delayed.

Timetabling procedures during

On line registration

1. Please note that during On line

registration period all

communications between

timetabling, colleges and

centers should be through

official letter or via email.

Communications with the

timetabling Department and the

Assistant Deans who act on

their behalf.

2. Any change to course timetable

could result in change to final

exam timetable.

3. Students' course registration

conflict arising from final exam

conflict can be resolved by an

official written request from

Head of Department through

assistant Deans Of the

respective college, outlining

that the department will

resolve the conflict internally

in Add/Drop period. This point

is available for Expected to

Graduate by end of current

semester only.

12



4. There is no need for Opening a

new sections of course during

On line registration if Open

sections still have seats

available.

5. Deleting/updating PREQ,EQV,

CO-RQ during on line

registration period is not

allowed.

6. Replacing active courses with

registered students with other

courses during online

registration period is not

possible.

7. Any change requested to a

course timetable should follow

the agreed timetabling setting

(template).

8. Courses without registrations

and any canceled courses will

not be deleted from the

system, all the details will be

kept. Only classroom and

instructors will be removed

from timetable.

13



9. Changing the teaching instructor

is an option available to

designated members in the

Colleges and the Departments

and should be done at that level

and not by the Timetabling

Department.

14

10. We urge faculty not to

make internal

unnecessary and

unauthorized changes to

their timetables without

informing Timetable

Department in order to

avoid clashes with

ongoing booking for

classrooms.

Add/Drop (Change in Registration)

1. Students wishing to change their

registrations may do so during

the first week of scheduled

classes with no effect to their

transcript. Usually such changes

of registration can be made on-

line provided there is a vacancy

in the course and it is within the

student's course load maximum.

2. If change of registrations cannot

be made through the on-line

system it can be done on a Drop

& Add form provided that a

vacancy is available in the course

and it is ranged within

the student’s course load. Any

student who wants to Drop &

Add any course should have the

consent from the Advisor,

relevant department and the

college Assistant Dean of the

concerned college.

3. No courses may be added after

the one week period except in

individual certain circumstances

and approved by the Head of

Department and the concerned

Assistant Dean with the


Registration.

15

Add/Drop (Change in Registration)

4. A student who wishes to drop

(withdraw from) a course

between the second week of

classes till the end of week ten

will be given a 'W' grade beside

the appropriate course on

his/her transcript.

5. A course dropped after this time

will be designated 'F' on the

transcript.

6. During the summer semester,

pre-registrations are

considered to be official and

may only be changed in

certain individual

circumstances. The drop by

“W” grade for any of the

summer courses will result in

the cancellation of the

summer registration.

16

Registration Procedure during

Add/Drop Period

Head of Department, Academic

Advisors, all faculty members,

authorized coordinators and

department coordinators have to be

present in their offices in order to

ensure that the registration process

proceeds smoothly. Without your

valuable advice/ comments and

signature the students cannot

register.

1. Authorization serves is available

for sections that are full only,

during Add/Drop period.

2. For sections that are full,

students need to visit that

section(s) Head of

Department/authorized

coordinators to obtain

authorization. After students

get the authorization from

Head of Department/authorized

coordinators, then the

students should register

during 48 hours online by

access the

https://sis.squ.edu.om without

the need to visit Admissions &

Registration.

17

https://sis.squ.edu.om/


Add/Drop Period

3. Foundation Program Students can

register in some courses like

University Electives/Required

courses based on his/her results in

level 5 after the Foundation

Program Office scheduled them in

the remaining Foundation Program

Courses for the next semester.

4. Foundation Program Students if did

not pass the required ENGL course

of the (FP) level 6 will not be able to

register in any of CEPS courses.

5. After finishing all Foundation

Program requirements, student

can register the normal credits

courses during Add/Drop

period.

18


Add/Drop Period

6. In case there is a need to open

new section, it has to be opened

at least 3 days before the end of

Add/Drop period.

7. Please confirm that all your

appropriate seat reservations

have been made and that the

course section maximums are

set at realistic levels. To access

your section counts and get

more information, please visit

(http://squ.edu.om) →Deanship

of Admissions…→ academic

info.→ section count

8. In case you have section with a few

students and you have available

seats in other sections please ask

the students to register in the other

sections and close the section with

a few students (less than 7

students).

9. Please do not register students

from other colleges. Unless with

instruction from the Assistant Dean

for Undergraduate Studies.

19

http://squ.edu.om/

Academic Probation Rules

A student shall be placed on

probation and required to take

remedial action when:

1. The Cumulative GPA falls below

2.00 or

2. The Cumulative GPA is 2.00 or

above But the Current Semester

GPA falls below 1.00 or

3. The Cumulative GPA is 2.00 or

above But the Semester GPA is

below 2.00 for 2 consecutive

semesters.

The Probation course load status

progression will be Prob01,Prob02,

& Prob03

The following messages will

appear on their transcripts:

20

Academic Probation Rules

First Probation: Warning

Second Probation: Final Warning

Third Probation: Required to

withdraw from the University for

Academic Reasons.

Unless the semester GPA falls below

1.00, the first semester in credit

should not count towards probation.

If a student goes back on probation

after leaving it, he/she will return to the

level in which he/she was last time for

example:

Normal » Probation01 » Probation02 »

Normal » Probation02 »Probation03

21

Students on probation


Add/Drop Period

Students on Prob1&2 (Cohort 2010

and below)

1. Must visit their academic

advisors to get their online

approval. If the course is full the

Student must visit the

department that offers the

course/section Head of


coordinators, to obtain

authorization.

2. After students get the

authorization from Head of


coordinators.

3. Then the students should register

during 48 hours online without the

need to visit Admissions &

Registration.

22

Students on Prob3&4 (Cohort 2010

and below)


advisors to get their signature

on Probation Students

Registration Form (Green Form)

usually probation students

register before the Add/Drop

period. But in exceptional

circumstances (Conflicts, Pre-

requisite, Full sections)

Probation students will use

Add/Drop Form to complete

their registration during the

Add/Drop period.

2. Then get the signature of their

Head of Department.

If the course is full the student

must visit the department that

offers the course/ section to get

HoD authorization on Probation

Students Registration Form

Example of comment:

Please register the student in

sec.(#) even if it is full), and

stamp of the department.

3. Get the signature of the Assistant

Dean. Then visit Admissions &

Registration to finalize their

registration.

23



Add/Drop Period

Students on Prob01 (Cohort 2011 and

above)


advisors to get their online

approval. If the course is full the

Student must visit the department

that offers the course/section

Head of Department/authorized

coordinators, to obtain

authorization.

2. After students get the

authorization from Head of


coordinators, then the students

should register during 48 hours

online without the need to visit

Admissions & Registration.

24

Students on Prob02

(Cohort 2011 and above)


advisors to get their signature

on Probation Students

Registration Form (Blue Form).

usually probation students

register before the Add/Drop

period. But in exceptional

circumstances (Conflicts, Pre-

requisite, Full sections)

Probation students will use

Add/Drop Form to complete their

registration during the Add/Drop

period.


Head of Department.

If the course is full the student

must visit the department that

offers the course/ section to get

Head of Department authorization

on Probation Students Registration

Form Example of comment:


sec.(#) even if it is full), and stamp

of the department.

3. Get the signature of the Assistant

Dean. Then visit Admissions &

Registration to finalize their

registration.

25

Students on probation Registration

Procedure during Add/Drop Period

Students on Prob03 (Cohort 2011

and above) & Prob5 (Cohort 2010 and

below)


advisors to get their signature on

Probation Students Registration

Form (Pink Form). usually

probation students register

before the Add/Drop period. But

in exceptional circumstances

(Conflicts, Pre-requisite, Full

sections) Probation students will

use Add/Drop Form to complete

their registration during the

Add/Drop period.


Head of Department. If the

course is full the student must

visit the department that offers

the course/ section to get Head

of Department authorization on

Probation Students

Registration Form

Example of comment:


sec.(#) even if it is full), and

stamp of the department.

3. Get the signature of the

Assistant Dean. Then visit

Admissions & Registration to

finalize their registration.

26

Attendance Policy

The student status will state

“Withdrawal from the University”, If

the percentage of courses with

grades of “FW” and “F” is 50% or

greater in each of two consecutive

semesters (applicable for Cohort

2011/2012 onwards

Course Instructors should keep

attendance records. An "Absentee

Warning Notice" will be issued if a

student is absent for:

•More than 10% of teaching hours

that are less than 75 total contact

hours.


that

have 75 or more total contact

hours .

An "Absentee Withdrawal Notice"

will be issued and the student will

be deemed to have withdrawn from

the course with an 'FW' grade if a

student is absent for:

27

Attendance Policy


that are less than 75 total contact

hours.


that have 75 to 150 total contact

hours.


for courses with more than 150 total

contact hours.

28

Over load rules

& Registration Procedure

Category of GPA=3.00 or 3.00 in the

last two consecutive semesters

1. Submission of a full degree

audit.

2. Student is expected to graduate

within two semesters (Fall,

Spring or Spring, Summer).

3. Additional courses to be

indicated on the Add/Drop form.

College Assistant Dean’s

signature is required.

4. Maximum course load should

not exceed 23 credits in

Fall/Spring semester.


not exceed 9 credits in Summer

including Internship courses or

similar courses.

29

Category of GPA=2.30 – 2.99


audit.

2. Student is expected to

graduate within two

semesters (Fall, Spring or

Spring, Summer).


indicated on the Add/Drop

form. College Assistant

Dean’s signature is required.

4. Maximum course load

should only exceed the

normal course load by up to

4 (0-4) credits, regardless of

the total registered courses

during the semester.

5. Maximum course load

should not exceed 9 credits

in Summer including

Internship courses or similar

courses.

30

Over load rules & Registration

Procedure

Category of GPA=2.00 – 2.29


audit.

2. Student is expected to graduate

within the current registered

semester (Fall, or Spring or

Summer).


indicated on the Add/Drop form.

College Assistant Dean’s

signature is required.


only exceed the normal course

load by up to 4 (0-4) credits,

regardless of the total

registered courses during the

semester.


not exceed 9 credits in Summer

including Internship courses or

similar courses.

31

Over load rules & Registration

Procedure

Category of GPA=2.00 and above,

but on semester probation


audit.

2. Student is expected to

graduate within the current

registered semester (Fall, or

Spring or Summer).


indicated on the Add/Drop

form. College Assistant

Dean’s signature is required.

4. Allowed only (0-3) credits to

maximum of 15 regardless of

the total registered courses

during the semester.


not exceed 8 credits in

Summer including Internship

courses or similar courses.

32

“W” Grades Rules & Procedures

After finishing the Foundation

Program for all Cohorts, students

are only allowed to have (4) ‘W’

grades during their study period in

the University starting from

Spring2017 where previous drops

will not be counted.

• Counting of the ‘W’ grades will

begin with the first regular

semester after completion of the

foundation program in which

nine (9) or more credits are

registered. Summer semester

withdrawals are not counted.

33

• Withdrawals can be done on-line,

but the third and fourth

withdrawals required authorization

from the student’s advisor.

• A student that withdraws from a

course in Spring will not be

allowed to take the course in the

immediately following Summer

semester unless it is required for

graduation.

1. Access the https://sis.squ.edu.om

2. Choose: Withdraw Approval

3. Enter (Student ID#)

4. Enter (Course Code)

5. Go withdraw Approval

6. Inform the student Via email to

drop the course with (W) from the

https://sis.squ.edu.om, by

choosing Drop with W screen



Minimum Accepted Credits

To know about student

Current Semester

&

Earned Credits

1. Access the

https://sis.squ.edu.om

2. Choose: Student Minimum

Accepted Credits

34


Minimum Accepted Credits

Current Semester

&

Earned Credits

35

Duration of Study Regulation

For the 2011 Cohort onwards, and

irrespective of their course load

status, students should achieve a

minimal satisfactory credit

accumulation during study at the

University as shown in the table:

Semest

er in

Credit

Acceptable

number of

Credits

earned

Unacceptable

number of

credits

resulting in

Withdrawal

1 0-12 -

2 1-24 0

3 13-36 12

4 25-48 24

5 37-60 36

6 49-72 48

7 61-84 60

8 73-96 72

9 85-108 84

10 97-120 96

11 109-132 108

12 121-144 120

13 133-156 132

Note:

•In Duration of Study Regulation,

Semester 1 Will be counted for

student who finished all the

Foundation Program Requirements'.

Knowing that Summer is not

counted.

•Duration of Study Regulation for

Probation Students starts only if the

student took a minimum course load

of (9) & above with Foundation

courses during Fall & Spring

semesters only. Summer is not

counted.

36

37

Minimum Acceptable Number of

Credit Hours of each semester

Students on probationProb03(From 2018/2019 academic Years and onwards)

A student could be re-admitted if all of the

following criteria are met:

A minimum semester GPA of at least 1.80

A minimum cumulative GPA of at least 1.80

Achieve a minimal satisfactory credit

accumulation during study at the

university as shown in the table:

Semester

in Credit

Acceptable

number of

Credits

earned

3 13

4 25

5 37

6 49

7 61

8 73

9 85

10 97

11 109

12 121

13 133

Minimum Acceptable Number of

Credit Hours of each semester


Prob03

Note: Please advice Foundation Program

students to register only (8 credit hors)

with Foundation courses, because it will

not be counted as a semester. Hence

Credit accumulation for Probation

Students starts only if the student took a

minimum course load of (9) & above

during Fall & Spring semesters only.

Summer is not counted.

38

39

Information about Major

Rules & Procedures for

major

The college awards a major

in one of the following:

- ACCT - ECON

- FINA - INFS

- MNGT - MRKT

- POMG - STAT

A CEPS student can apply

for Major if:

- He/she earned 45 Credit

hours of the 15 pre-major

courses.

- CGPA (2.00) & above

The 15 pre-major courses

ACCT1112 ACCT2121 ECON1211

ECON2221 FINA3311 INFS2412

LANC1070 LANC1071 LANC2070

MNGT1515 MNGT2515 MATH1105

MRKT3611 POMG2710 STAT1811

Information about Minor

Rules & Procedures for minor

The college awards a minor

in one of the following:

- ACCT - ECON

- FINA - INFS

- MNGT - MRKT

CEPS Students can apply for

minor at the same time of

applying for Major or after

Major if:

- He/she earned 45 Credit

hours of the 15 pre-major

courses.

- CGPA (2.00) & above

40

The 15 pre-major courses

ACCT1112 ACCT2121 ECON1211

ECON2221 FINA3311 INFS2412

LANC1070 LANC1071 LANC2070

MNGT1515 MNGT2515 MATH1105

MRKT3611 POMG2710 STAT1811

Information about Minor

•Major students who have No minor

are allowed to register in a maximum

of 2 or 3 elective major courses from

other departments (G2 from degree

plan).

•Major students who have minor

MUST register in courses related to

their major & minor ONLY

(Degree Plan).

•Applying for minor at late stages will

force students to replace the major

elective he/she took from other

department (if any) with courses from

minor.

1. Information System Major

students are not allowed to take

Minor.

2. Number of courses needed to

take from Major & Minor (if any)

17 courses(51 Credits)

•Major students who have minor

MUST take total of 6 courses from

minor (3 required - 3 elective).

Please refer to department degree

plan.

41

Criteria to Transfer to Political

Science Major

1. GPA 3.00

2. Credits Earned 14 Credit hours

3. Batches 2013 & above

Transfer Regulation between

colleges in SQU

Students who were initially admitted

and registered in a given College or

Major program, should submit their

application for transfer to another

College . The number of available

places in each College will be

announced annually during Fall and

Spring Semesters, and should not

be more than (16 students). For

more information please visit

(http://squ.edu.om) →Deanship of

Admissions…→ Services→ Student-

Services

42

http://squ.edu.om/

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