facilitating an online conference
Post on 18-Sep-2014
994 views
DESCRIPTION
Lessons and tips for running online conferences.TRANSCRIPT
![Page 1: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/1.jpg)
Knowledge Bite: online conferences
Planning, running and capturing the benefits of online conferencesStrategy and Development Unit,
IDeA
![Page 2: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/2.jpg)
Who are we? What’s our story?
• Strategy and Development Unit - turning Policy into Practice
• Facilitate largest community of practice Policy and Performance, over 1600 members
![Page 3: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/3.jpg)
Who are we? What’s our story?
• Have organised five online conferences using simple, free, available tools
• Have advised on others, completed and planned
![Page 4: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/4.jpg)
Advantages of online conferences• “Cheap to run” • Can be organised and launched quickly• People can dip in and out• Conversations “pre-captured”• Easy to disseminate proceedings and
distil knowledge for other products• Green• No curly sandwiches!
![Page 5: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/5.jpg)
Disadvantages• It’s a lot more work
than you think• Not everyone gets it• People don’t make
time for online the same way as face-to-face (for now)
• Don’t be tempted to use it to replace an under-subscribed face-to-face event
Flex* by teepole on Flickr
![Page 6: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/6.jpg)
Planning an online conference
![Page 7: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/7.jpg)
Getting started
• Scoping your event•subject•audience•demand•purpose
We demand donutz by cobalt 123 on Flickr
![Page 8: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/8.jpg)
Team building
• Identify roles•organisers•facilitators•experts•champions•support
red team by atomic shed on Flickr
![Page 9: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/9.jpg)
Almost the same as a face-to-face• Venue• Speakers• Agenda
programme• Promotion• Registration
The Venue, After by Stewart on Flickr
![Page 10: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/10.jpg)
Where it differs• “Speakers” are
actually writers, it’s a different skill
• May have to explain “speaker” and other roles
• Currently, need to do a lot more explaining about what it is and how it will work
Helping Hands by darkmatter on Flickr
![Page 11: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/11.jpg)
A continuous workstream• Promote via IDeA
Knowledge, other Communities of Practice and existing networks
• Tie in to other face-to-face events, newly published guidance, etc.
• Plan ahead about using proceedings
Colourful Ribbons, by PieterMusterd on Flickr
![Page 12: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/12.jpg)
More than just text?• Video• Audio• Photos• Slideshare
![Page 13: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/13.jpg)
More than just presentations• “Hot seat”
approach, present and come back for questions?
• Expert panels• Encourage new
topics from participants
Expert spotting by pbo31on Flickr
![Page 14: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/14.jpg)
Facilitating an online conference
![Page 15: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/15.jpg)
Aims of facilitation• Bring in lots of
different views• Promote a lively
conversation• Buzz - Make it feel
spontaneous and fresh• Share knowledge
about real practice among practitioners.
• Keep the “graft” backstage
In the hive, 1 by Max xx on Flickr
![Page 16: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/16.jpg)
An example
![Page 17: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/17.jpg)
The ideal facilitator• Good writer• Just enough to tech
savvy to work the CoP
• Flexible• Some knowledge of
the topic
Flexible by Lhoretse on Flickr
![Page 18: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/18.jpg)
The role• Keep an eye on
proceedings• Be prepared to
step back• Be ready to step in
![Page 19: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/19.jpg)
The role• Prompt for more
detail• You have an
opinion, too!• Hand holding
![Page 20: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/20.jpg)
If you build it, they will come• Right topic, right time,
decent promotion - they will come, but maybe not til late
• Switch on those alerts!
• Drive traffic with email updates
• Back channel• Not too proud to beg
Venice channel by Ipiepiora on Flickr
![Page 21: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/21.jpg)
Using all the features of the CoP• Forums
• main activity• Events
• flag the programme ahead
• Members• drive that traffic
through daily email updates
![Page 22: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/22.jpg)
Using all the features of the CoP• Wiki
•use to build navigation, store updates
• Blog•why stop promoting? News and
views.• Document library?
•Store supplementary information
![Page 23: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/23.jpg)
Ups and downs• What’s great
• Flexible, fun approach
• You can do it in your jim-jams
• What’s not so great• “On” for the period
of the conference• Colleagues may not
respect that you’re facilitating an event
Simplicity pjs 2019, by carbonated on Flickr
![Page 24: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/24.jpg)
Capturing the benefits
![Page 25: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/25.jpg)
Key benefits• Written outcomes
• plan ahead to capture proceedings
• disseminate through CoPs
• get more emerging practice and “hard lessons”
Wishes away by davebluedevil on Flickr
![Page 26: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/26.jpg)
Case study: customer insightFace-to-face
eventMarch
Online conference
June
Long standingIDeA/LGA role
Place Survey&
CAA
Further CI guidancecommissioned
Online consultation
Conferencereport
published to Knowledge
Guidance promoted
A real CoP!LGCIF
![Page 27: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/27.jpg)
Case study: Performance Management• PMMI project - Audit Commission & IDeA• Three online conferences, took place in
closed discussion forum• Engaged real Members online! - through
CfPS - open discussion forum• Lead to conference reports, material for
guidance, tools and presentations• Integrated with action research
![Page 28: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/28.jpg)
Benefits of the conference itself
• New members to your main conference platform and old members energised.
• For CI conference • 80% satisfied • 100% would
recommend another conference
• 90% liked the email updates
Adrian with sparklers by Craig Anderson on Flickr
![Page 29: Facilitating an online conference](https://reader038.vdocument.in/reader038/viewer/2022103013/541ac5b17bef0a107d8b5abb/html5/thumbnails/29.jpg)
Additional materials to share
• FAQ• Project plan• Feedback survey• Evaluation reports• All to be found in the CoP Facilitators
CoP