faculties/ schools/ depts that will necessity of

C1 Name of partner universityFaculties/ Schools/ Depts that willTokyo Tech SERP students atyour Institute

Nomination Deadline Nomination Materials Online Application (if any) Deadline Application Materials Maximum number of nominees per yearRequirements for short-term (3 months), research-oriented (NO course work) int'l students

Necessity of acceptance consent from a host professor ofyour Institute prior to application / or arrangement will bemade by your end based on student's research

Brief administrative flow before entranceAdministrative fees borneby the student (if any)

Recommended URL Covid-19

1 University of Cambridge Dept. of Engineering

1. Research Plan

2. CV Three months before entrance

1. Recommendation Letter2. Verification of Student Status at Home Institute3. Passport Copy4. Official Test Result of TOEFL, TOEIC or IELTS5. Academic Record6. Confirmation of host professor (by email)

3 Visa for visiting graduate students, ATASStudent should need to find supervsior independetly andsubmit Confirmation.

1. Acceptance email immediately afterapplication2. Host professor should arrange visaadministration and accommodation3. Visiting student visa document needs to besubmitted at least two month before entrance4. Travel arrangement as soon as visa is issued

£200 administration feescan be charged toapplicants unless hostprofessors cover them

ATAS

ATAS

http://www.materials.ox.ac.uk/research/researchareas.html

http://www.materials.ox.ac.uk/

https://www.ox.ac.uk/admissions/graduate/student-life/why-study-at-oxford

https://www.ox.ac.uk/about/organisation/history?wssl=1

http://www.ox.ac.uk/about

https://apply.oxfordsu.org/oxford-university/why-oxford

3 University of Warwick School of Engineering

1. Research Plan

2. CV

3. GPA

4. Lab wish list (Top three choices of academicsfor exchange programme)

1. Recommendation Letter2. Verification of Student Status at Home Institute3. Passport Copy4. Official Test Result of TOEFL, TOEIC or IELTS

3 Matching by Faculty Waived ATAS

4 University of Southampton Four months before entrance.

For maching of faculty and student1. Research Plan2. CV3. Lab wish list4. academic record, Or with an acceptanceletter

Refer to the aceptance letter 2 Refer to the aceptance letterFor start in June, preparation should be compled by Feb. 2,maching of faculty and student before holiday season andstarting paper work right after the holiday.

With an acceptance letter of our faculty -> Apply ->Acceptance notification -> ProjectWithout an acceptance letter -> Negotiation ->Informal agreement -> Application -> Acceptancenotification -> Project

Waived ATAS

5 École Polytechnique Ecole Polytechnique researchcenter

Janvuary 23rd, 2022

Partner institutions must send their list ofpreselected candidates to the InternationalAffairs Office via email to the contact person,including the name of the student, the programand level of study at the student’s homeuniversity, as well as the student’s date of birth.

Janvuary 23rd, 2022

please check the materials here:https://programmes.polytechnique.edu/en/exchange-programs/internship-program-for-international-students/how-to-apply

Please note that applications are made using the online applicationplatform only. We do not accept application materials sent by email.

1please check student visa application by the Frenchconsulate in your country

The list of internship topic open is posted each year inNovember. Applicants should indicate a maximum of threeinternship topics of interest for which they meet the criteriaof level and profile, ranked in order of preference. Finalselection is made by an academic committee.

Two months before entrance: Visa process starts.Acceptance letter will be sent to admitted students bymail.

waivedhttps://programmes.polytechnique.edu/en/exchange-programs/internship-program-for-

international-students/program-details

6 Sorbonne Université

all departments at Faculté de

Science et Ingénierie : please

consult the list of potential host

research institutes (several

pages, keyword search possible

using the link "Recherche avancé

e"

Four months beforeentrance

1. Research Plan

2. CV

3. Lab wish list

Three months before entrance

1. Recommendation Letter2. Verification of Student Status at Home Institute3. Passport Copy4. Official Test Result of TOEFL, TOEIC or IELTS5. Academic Record

3

1. J1 visa

2. Sufficient English level : equivalent to TOEFL 80(only as a guide)

We will arrange a supervisor and the laboratory based onthe inbound students’ research plan.

~Three months before entrance: Acceptance Letterwill be sent to your Institute.

~Two months before entrance: Visa process starts

~One month to two weeks before entrance: Dorm andorientation information will be announced

Waived Inbound international page at Faculté de Science et Ingénierie

1. Registration document(http://www.upm.es/sfs/Rectorado/Vicerrectorado deAlumnos/Extension Universitaria/Intercambios: movilidad deestudiantes/Erasmus/2021_Registration form students with bilateralagreeement.pdf)

2. Passport copy3. Language proficiency certificate or results of interview with UPMstaff

Faculty 1 – Mathematics,

Computer Science and Natural

SciencesFaculty 3 – Civil Engineering

Faculty 4 – Mechanical

Engineering

Faculty 5 – Georesources and

Materials Engineering

Faculty 6 – Electrical Engineering

and Information Technology

9 University of Wisconsin-Madison College of Engineering

1. CV2. academic record3. a research plan4. Two-academics list

31. J1 visa

2. TOEFL 80 (only as a guide)

Labs in Dept. of Materials Science and Engineering can bearranged by the coordinators.

Waived https://www.engr.wisc.edu/

The University strongly encourages vaccination but doe snot yetrequire it. However, unvaccinated people must provide results fornegative covid tests twice per week. I can add that more than 90% ofthe University is vaccinated. (2021.10.11)

10 UC Santa Barbara

Materials Research Laboratoryhttp://www.mrl.ucsb.edu/people/faculty and Materials Dept.https://www.materials.ucsb.edu/

15-Feb-22

1. Statement of research interests. Studentsshould not submit a specific research plan.

2. CV

3. Lab wish list.Please list top three choices offaculty supervisors.

application materials received byMarch 1, 2022

Recommendation letter, Academic record, TOEFL exam results 2

1. J1 visa

2. TOEFL within the last 5 years of 80 or better orinterview by UCSB coordinator

We will arrange a supervisor based on the students'research interests


~Three months before entrance: Visa process starts

~One month to two weeks before entrance: Dormand orientation information will be announced

Student pays own visa fees http://www.mrl.ucsb.edu/education/undergrad/cisei student must be fully vaccinated and comply with all other universityCOVID requirements

11 Karlstad UniversityDepartment of Engineering andPhysics

January 22nd, 20221. CV2. Academic Record

1. CV2. Academic Record

3(Depending on the availability of research projects)

1. Students need to be registered at KarlstadUniversity2. Students have to submit the attached documents3. Language: English4. Visa: Tourist (To be confirmed)5. Students who have completed the last year of theundergraduate or have completed the first year ofthe graduate program.

It is necessary that the student from Tokyo Tech contactJorge Solis ([email protected]) prior to the application.

~ 22 of January: Receive nomination list from TokyoTech~ 15 of February: Attached document need to besubmitted to me.~ End of February: Students receive and admissionletter to the course in order to apply for the visa intheir country

Waived https://www.youtube.com/watch?v=UwsWpLTK0gY&t=130s

Karlstad University activities are directed by the most current Rector'sdecision and advice from the Swedish Foreign Office (UD) regardingour response to the Corona Pandemic. The current advice sets outthat studies are classed as essential travel, which means that studentscan travel from outside the EU into Sweden to undertake studies here.The rectors decision sets out that, as a general rule, distance teachingand examination will continue in parts of the autumn semester of 2021.However, some exceptions can be made to facilitate the gradual returnto campus. Under the exceptions courses which international studentsare taking can be taught on campus from august onwards. Beginningon 8th November 2021, Karlstad University will return to normalactivities, provided the situation allows for this. Information on ourcurrent status is shared here: https://www.kau.se/en/about-university/about-karlstad-university/about-university/information-related-corona

Waived2 Oxford Oxford Materials Mid-January

1. Research Plan

2. CV

3. GPA

4. Lab wish list (Choose three or four OxfordMaterials research groups and topics in carryingout a summer project)

At least four months prior to theproposed start date for the SERP

1. Enrolment Certificate from Home University2. Confirmation of Supervision signed by Supervisor

Information here, also the form for Confirmation of Supervisionhttps://www.rwth-aachen.de/cms/root/Studium/Im-Studium/Internationales/Exchange-Incomings/Sonstige-Formen-der-Mobilitaet/~iqdj/Visiting-Project-Students/lidx/1/

Other than adhering to any pandemic-related rules regarding travel,quarantine and vaccinations that might be in force for the summer of2022

7 Universidad Politécnica de Madrid

http://www.upm.es/internaciona

l/UPM/Centres

Three months beforeentrance

1. Nomination from Tokyo Tech SERPresponsible person2. Research plan and/or lab choice (if any)3. CV4. Transcript of records

One month before entrance (via emailto [email protected])

3(increased for years where the number of incomingnominees allowed by Tokyo Tech is higher than 3)

TOEFL 80, IELTS 6.5 or similar, for Englishlanguage proficiency.


2~3

1. English language to the Common EuropeanFramework of Reference (CEFR) Level C1 and nolower than level B2.

2. An overall grade of A (80%) (either to date, or fortheir Bachelors degree).

We will make a maching in the order of preference of labwish list.

1. Acceptance email2. Visa (normally a ‘Student Visitor Visa’)administration and accommodation will be arrenged3. Arranging an official status of visitor at Oxford4. Travel arrangement as soon as visa is issued

8 RWTH University

Four months beforeentrance Email nominationto: [email protected]@rwth-aachen.de

Nomination Email with fallowing documents:1. CV2. Motivation Letter with Research Plan3.Confirmation of Supervision signed by hostSupervisor (link se F)4. Transcript of Records5. Proof of English language skills (at least levelB1)

Three months before entrance. How-to E-Mail will be sent to the nominatedstudents by Incoming StudentServices (ISS).

Information also here:https://www.rwth-aachen.de/cms/root/Studium/Im-Studium/Internationales/Exchange-Incomings/Sonstige-Formen-der-Mobilitaet/~iqdj/Visiting-Project-Students/lidx/1/

1) Information for planning your stay: https://www.rwth-aachen.de/cms/root/Studium/Im-Studium/Internationales/~bqtq/Incoming/?lidx=1

2) Information for Visiting Project Student application: https://www.rwth-aachen.de/cms/root/Studium/Im-Studium/Internationales/Exchange-Incomings/Sonstige-Formen-der-Mobilitaet/~iqdj/Visiting-Project-Students/lidx/1/

3) International Office Website https://www.rwth-aachen.de/international

1. Acceptance letter will be sent to your institute aftersupervisor has been arranged (three months beforeentrance)2. Accommodation information will be provided uponreception of application materials (one month beforeentrance)

Waived https://www.youtube.com/watch?v=q4JdwUdYzM4&list=PL4BF4A4958B8B4AA3&index=4

Face-to-face teaching resumed at UPM from October 4th, 2021.

Health restrictions apply with respect to face mask use and safedistance.

For information on Covid-related travel regulations, seehttps://www.spth.gob.es/

https://www.rwth-

aachen.de/cms/root/Zielgruppenportale/~kqmpw/News-Portal-

zur-Corona-Pandemie/?lidx=1

61. Stay under 90 days: no visa required

2. Stay over 90 days: Student Visa required

Students need to find supervsior independetly and submitConfirmation.

How-to: https://www.rwth-aachen.de/global/show_document.asp?id=aaaaaaaaaaymsfz

1. Home Unversity sends us the nominationdocuments2. RWTH ISS will send students information on howto apply as visiting project student3. Student submits a correct application and will beissued an Admission Letter4. Housing will be organized by RWTH HousingService

WaivedBut when a studentwishes to ernoll to RWTHa social contribution fee ofca 300 Euros needs to bepaid. This includes aSemester Ticket (publictransport); a Blue Card(Student ID) and anaccident and liabilityinsurance on RWTHpremises.

For Master Student : Two Research Groupsof the Faculty of Engineering of Bilbao, see

below

IMPORTANT NOTE: werecommend the masterstudent to come in thebeginning of September2022 (beginning of our FallTerm) or in the end ofJanuary 2023 (beginning ofthe Spring term).

August cannot beconsidered as part of thestay.

Nomination deadline forstays starting onSeptember 2022, 30 April2022.Nomination deadline forstays starting on the end ofJanuary 2023, 30 October2022

You can check the generalnomination procedure here:

https://www.ehu.eus/en/web/nazioarteko-harremanak/en-latin-

The following documents must be sent to theIncoming Service of UPV/EHU (address:[email protected]):

1.-Application form (check the template in Step2 of “Paperwork and documentation” section ofthe Nomination Procedure).

2.-Passport copy.

3.-Research Plan.

4.-Motivation Letter.

5.-Research group list (there are two available).

6.-CV (indicating language level).

7.-Language Certificate (from the student or theuniversity).

8.-Academic records.

Once the student is nominated, he/shewill receive a link to the onlineapplication system. Application mustbe completed and the mandatorydocuments uploaded before 1 July2022 for stays starting in September2022 / and before 1 December forstays starting in the end of January2023.

1.-Learning agreement proposal signed by the student and the homefaculty containing a tutored project.2.- Other documents that can be requested by the Faculty.

3 (master or PhD)

1.-Student visa.

2.-Insurance, valid for the length of the stay,covering at least accidents, medical expenses,medical intervention, repatriation for health reasonand repatriation of remains.

3.-A personal statement regarding the coverage ofthe insurance to be signed by the student and thehome university.

We will arrange a supervisor and the Research Groupbased on the inbound students’ research plan.



~The Help Centres of the UPV/EHU and the Facultyof Engineering of Bilbao will assist the inboundstudents regarding accommodation and first days atUPV/EHU. The students are responsible of gettingvisa and finding accommodation. The students canapply for free Spanish and Basque Language courses(there is one intensive in the end of August and thereare weekly courses from September to December andfrom February to May). The students can request abuddy (local student that helps the new student).

Waived

FACULTY OF ENGINEERING OF BILBAOhttps://www.ehu.eus/en/web/bilboko-ingeniaritza-eskola/hasiera1) COMPMECH Research Group - Department of Mechanical Engineeringhttp://www.ehu.eus/compmech/2) Virtual Sensorization Group - Department of Automatic Control and Systems Engineeringhttp://ehu-gcis.org/lineas.phpUPV/EHU - Visitors’s Handbook:https://www.ehu.eus/en/web/nazioarteko-harremanak/en-visitor-handbookInformation regarding accommodation:https://www.ehu.eus/en/web/nazioarteko-harremanak/en-accommodationThere is a private residence hall close to the Faculty (it could be ok for a short stay):https://www.resa.es/en/residences/bilbao/residence-san-mames/residence/https://www.resa.es/wp-content/uploads/2021/06/Precios-San-Mames_21-22_ENG-v3.pdf

(It is cheaper to live in apartments shared with other students.)Information regarding Help Centres:https://www.ehu.eus/en/web/nazioarteko-harremanak/en-help-centre-officesInformation regarding Basque and Spanish Language Courses:https://www.ehu.eus/en/web/nazioarteko-harremanak/en-spanish-basque-courses

Institutional video and presentation of UPV/EHU:https://www.ehu.eus/es/informazio-instituzionalaInformation about the Basque Country and Bilbao (the faculty is in Bilbao city):https://tourism.euskadi.eus/en/https://tourism.euskadi.eus/en/top10/towns/bilbao/aa30-12376/en/

UPV/EHU has resumed face to face classes and researchactivity since the end of September 2021:https://www.ehu.eus/es/-/el-sistema-universitario-vasco-retoma-la-plena-presencialidad

Information about Covid measures at UPV/EHU:https://www.ehu.eus/es/ehuko-ikastegien-funtzionamendurako-neurriak Information about Covid cases at UPV/EHU:https://www.ehu.eus/es/informacion-del-comite-de-vigilancia-2021-2022

Information about the situation in Spain (please check the“Weekly Data”):https://www.ecdc.europa.eu/en/cases-2019-ncov-eueea

Since October 2021, our region, the Basque Country, has morethan 90% of its population over 12 vaccinated:https://www.diariovasco.com/sociedad/salud/euskadi-vacunacion-labi-restricciones-20211005130831-nt.html

For Doctoral Student : Two DoctoralProgrammes

Any time during theacademic yearNevertheless, Augustcannot be part of the stay.Maximum stay 5 months.Minimum stay of theErasmus+ grantee 3months.

The following documents must be sent to theMobility Coordinator of the Doctoral School(address: [email protected]):

1.-Research Plan.2.-Motivacion Letter.

3.-Doctoral Programme (there are twoavailable).

4.-CV (indicating language level).

5.-Language Certificate (from the student or theuniversity).

6.- Academic records.

In regular nominations the DoctoralSchool sends a nomination by mail tothe partner university.

1.-Passport copy.

2.-Learning agreement proposal including the research activitiessigned by the student and the home faculty .

3 (master or PhD)

1.-Student visa.

2.-Insurance, valid for the length of the stay,covering at least accidents, medical expenses,medical intervention, repatriation for health reasonand repatriation of remains.

3.-A personal statement regarding the coverage ofthe insurance to be signed by the student and thehome university.

Doctoral student will be hosted by one Doctoral Programmeand supervised by one of the teachers of the programmebased on the inbound students’ research plan. No Credits(ECTS) will be granted.



~The Help Centres of the UPV/EHU and the Facultyof Engineering of Bilbao will assist the inboundstudents regarding accommodation and first days atUPV/EHU. The students are responsible of gettingvisa and finding accommodation. The students canapply for free Spanish and Basque Language courses(there is one intensive in the end of August and thereare weekly courses from September to December andfrom February to May). The students can request abuddy (local student that helps the new student).

Waived

DOCTORAL SCHOOL: https://www.ehu.eus/en/web/doktorego-eskola/homeFACULTY OF ENGINEERING OF BILBAO (Faculty where the stay will be hosted)https://www.ehu.eus/en/web/bilboko-ingeniaritza-eskola/hasiera

UPV/EHU - Visitors’s Handbook:https://www.ehu.eus/en/web/nazioarteko-harremanak/en-visitor-handbookInformation regarding accommodation:https://www.ehu.eus/en/web/nazioarteko-harremanak/en-accommodationThere is a private residence hall close to the Faculty (it could be ok for a short stay):https://www.resa.es/en/residences/bilbao/residence-san-mames/residence/https://www.resa.es/wp-content/uploads/2021/06/Precios-San-Mames_21-22_ENG-v3.pdf

(It is cheaper to live in apartments shared with other students.)Information regarding Help Centres:https://www.ehu.eus/en/web/nazioarteko-harremanak/en-help-centre-officesInformation regarding Basque and Spanish Language Courses:https://www.ehu.eus/en/web/nazioarteko-harremanak/en-spanish-basque-courses

Institutional video and presentation of UPV/EHU:https://www.ehu.eus/es/informazio-instituzionalaInformation about the Basque Country and Bilbao (the faculty is in Bilbao city):https://tourism.euskadi.eus/en/https://tourism.euskadi.eus/en/top10/towns/bilbao/aa30-12376/en/

UPV/EHU has resumed face to face classes and researchactivity since the end of September 2021:https://www.ehu.eus/es/-/el-sistema-universitario-vasco-retoma-la-plena-presencialidad

Information about Covid measures at UPV/EHU:https://www.ehu.eus/es/ehuko-ikastegien-funtzionamendurako-neurriak Information about Covid cases at UPV/EHU:https://www.ehu.eus/es/informacion-del-comite-de-vigilancia-2021-2022

Information about the situation in Spain (please check the“Weekly Data”):https://www.ecdc.europa.eu/en/cases-2019-ncov-eueea

Since October 2021, our region, the Basque Country, has morethan 90% of its population over 12 vaccinated:https://www.diariovasco.com/sociedad/salud/euskadi-vacunacion-labi-restricciones-20211005130831-nt.html

12 University of the Basque Country

C2-a Name of partner universityFaculties/ Schools/ Depts that willTokyo Tech SERP students atyour Institute





1 KAIST

Students need to contact thelaboratory where they wish towork and obtain permission fromthe professor who is in charge ofthe lab.

There is no registrationperiod. Recommended toapply 45 days before thebeginning of researchproject.

60 days before research project start 2 weeks before arrival to Korea 60 days before research project start

Due to the COVID-19 pandemic, KAISTcan only accept a total of 10 VSRstudents a month (including students fromother institutions.) Please contact the VSRcoordinator about remaining VSR slots inadvance.

1. Completed a minimum of 1 year full-time study attheir home university2. GPA (Grade Point Average) of 3.0 or better (on a4.3 point scale) or equivalent3. Currently studying at a university outside ofSouth Korea and interested in doing a research at aKAIST laboratory4. Have contacted KAIST laboratories of interestand have received official permission from theprofessor who is in charge of the KAIST laboratory5. TOEFL iBT 80 or its equivalent on anotherEnglish language proficiency test (Students whosenationality is a native English-speaking country cansubmit a copy of their passport instead of anEnglish language proficiency test score)

Students are to privately gain permission tointern as a Visiting Student Researcherfrom professors in advance.

1. Students contact professors/labs on their own togain permission to intern as a VSR.

2. If professors give students permisssion to visit, labscontact the VSR coordinator in order to preparedocuments for administrative support and COVID-19pre-screening

3. After passing the COVID-19 pre-screening,students are contacted by the VSR coordinator to bebriefed on the online registration process.

4. Students are to send an arrival form containingemergency contact during their quarantine, theaddress of their quarantine location, and the date oftheir arrival to South Korea 2 weeks before theydepart to Korea

(Students will be contacted by the ISSS, InternationalScholar and Student Support team to be briefedabout visa issuance, quarantine support, ect.separately during these steps.)

Waived https://io.kaist.ac.kr/menu/io.do?mguid=D4CD2D0A-21E5-E511-940C-2C44FD7DF8B9

**Additional conditions due to COVID-19The program has been partially reopened with the additionalconditions agreed by both student and the lab under thecircumstances related to COVID-19 below.

We would appreciate if students/labs who don't agree on the belowconditions to apply for the program when the program fully resumes.

- Graduate students only- On-campus dormitory not available. (Students need to find their ownhousing)- Must obey the regulations regarding COVID-19 requested by KAISTTF team on their own cost.(can start the program only after completingself-isolation for 14 days upon arrival in South Korea)- Laboratory that receives the approval from the KAIST TF team forprevention of COVID-19 to conduct the VSR program.

- Foreign passengers arriving in the ROK by plane must provide proofof a negative COVID-19 PCR test result obtained within 72 hours oftheir departure.(as of Jan 8,2021)

Please refer to the regular requirements and the procedure carefullyat the website (Mobility Programs > Visiting Student Researcher.)

2 Nanyang Technological U, Singapore(NTU Singapore)

College of Engineering

At least 3 months beforeentrance, with the preferredProfessors’ agreement tosupervise him/her

1) Detailed Training Plan

2) Support Letter from Home University

3) Any funding support letter or Aotule SupportLetter (if applicable)

4) Student Status Certificate

At least 3 months before entrance (withthe preferred Professors’ agreement tounderstudy him/her)

https://venus2.wis.ntu.edu.sg/NG_APP/Login.aspx

1) Photo

2) Transcript / Academic Record

3) Degree

4) Passport

5) CV

6) Any other supporting documents

Dependent on hosting School. (College willfaciliate matching based on applicant'spreference)

1) Active student in home university throughout the wholeresearch period

2) Research duration should not exceed one year

3) The student must be able to communicate in English

Preference for candidate to have a confirmed faculty who is ableto host them before they apply.

Laboratory access will be granted during research period.

3 months before research start date : Send in application(doc stated in column C) to seek School's approval

2-2.5 months before research start date : Submit onlineapplication to OGEMS (after receiving hosting school'sapproval)

1 month before research start date : Hosting school toissue enrolment letter to student

2 weeks to 1 month before research start date : Studentapply IPA letter, Entry Approval

Hosting school to provide One-stop with the students' datawhich includes matric number for them to generate solarform before the candidate apply for IPA.

IPA Application Website:https://eservices.ica.gov.sg/solar/index.xhtml

Entry Approval Website:

One time Application Fees :$150

Miscellaneous Fees:$248.40 per semester (6months)

Research Fees : $2250 persemester (6 months)

N.A.

SG Government advisoriesStudent Pass Holder Lane Overviewhttps://safetravel.ica.gov.sg/stpl/overview

Travelling to Singaporehttps://safetravel.ica.gov.sg/arriving/overview

Vaccination Requirements for Entryhttps://safetravel.ica.gov.sg/stpl/vaccination-requirements

https://www.youtube.com/watch?v=zsWQ3Rpk6zM

http://www.eng3.e.titech.ac.jp/~inter/files/factsheet2020_Chula-Eng.pdf

4 National Taiwan University (No summer program in 2022) No summer program in 2022

5 University of Malaya Faculty of Engineering, UniversitiMalaya

Four months beforeentrance

1. Research Plan (Gantt Chart)

2. CV

3. Lab wish list

4. Spesifed research field and expertise

Provide documentation through email

1. Recommendation Letter from AOTULE

2. Verification of Student Status at Home Institute

3. Passport Copy

4. Academic Record

5. English proficiency verification

3 VisaWe will nominate / propose supervisor and the laboratorybased on the research requirement.

~Three months before arrival: Acceptance Letter willbe sent to your Institute.

~Two months before arrival: Visa process starts

~Two to four weeks before arrival: Accommodationand orientation information will be provided

Waived accept for theaccommodation

https://engine.um.edu.my/ https://um.edu.my/Subject to change according to the Immigration Department ofMalaysia rules and regulations

6 Institut Teknologi Bandung(ITB) https://www.iitm.ac.in/departments

1. CV2. Nomination letter3. acceptance letter from an IITM professorif student coming for research work4. passport copy5. Transcripts6. photo

The students who are willing to apply for exchange programhave to fill in our web form and the necessary documents are tobe uploaded.

5 per semesterGood knowledge of English as the lectures aregiven in English

Yes, students coming for research work will need anacceptance letter from an IITM professor accepting to guidethe student.

The students have to payonly for their hostel andmess.No tuition fee if theuniversities have an MOUagreement.

7 Tsinghua University Aerospace Engineering航天航空学院

There is no maximum limit of studentscoming for research. Students can beaccepted as general visiting students withthe permission of the professors in ourdepartment.

General visiting students cannot register for coursesin THU, they are only allowed to do research in thelaboratory under the supervision of the professors.Proficiency in English or Chinese is a necessity forstudents coming for research. Students holdstudents visa to do research in THU.

http://intl-nondegree.tsinghua.edu.cn/f/yzlxs/yz_lxs_kstzb/view?id=264623

http://intl-nondegree.tsinghua.edu.cn/f/yzlxs/yz_lxs_kstzb/view?id=264623

https://www.hy.tsinghua.edu.cn/info/1133/2080.htmAcceptance depends on the Covid-19 situation in 2022.

8 The Hong Kong University ofScience and Techology (HKUST)

College of Egnineering Four months beforeentrance

Nomination Form (file3) NA

(detail in file 2) ■Application Form(file4);

■ Official Transcript of Academic Record in English

■ Autobiography in English;

■ Research Plan in English;

■ Certificate of English Language Proficiency;

■ Copy of Visa to stay in the home institution’s country

■ Proof of a full-time enrollment from your home institution

■ Copy of Passport;

31.Taiwan (ROC) visitor visa with annotation “FS”followed by the name of the host university

We will arrange a supervisor and the laboratory based on the inbound students’ research plan.The acceptance results will be announced aroundtwo months after the application deadline. waived NA

9 University of Melbourne

1. Student Visa

2. Please see table below (fromhttps://study.unimelb.edu.au/how-to-apply/english-language-requirements/graduate-english-language-requirements/course-specific-requirements). Theseare also applied to inbound short-term researchplacements

We generally prefer that the student has alreadyapproached an academic to secure a supervisor. However,if the student is very shy we are happy to try to help here inthe case of AOTULE partner students via enquiry to [email protected].

~Two months prior to program start student receivesoffer letter. ~Student accepts offer and pays OSHC(health insurance)

~One to two months prior (as soon as a studentaccepts their place) - visa documentation is issuedand emailed to student

~Housing can be applied for at any time from originalapplication, housing placement usually takes one totwo weeks

Waived https://www.youtube.com/watch?v=92bMhihM9GEAs of November 2021 all students attending campus must be fullyvaccinated. Please refer here for details:https://www.unimelb.edu.au/coronavirus/vaccination-at-unimelb

10 Indian Institute of Technology,Madras

All Faculties/Depts/Schools 2 months before the deadline

1. CV2. Transcripts3. Passport copy4. Statement of purpose (One page)5. Letter of recommendation6.GRE/GMAT/IELTS/TOFEL(if the medium of instruction for their qualifyingdegree is not in English) 7.Nomination letterfrom the home institute mentioning thedepartment the studentwould like to apply to.

Fall Semester : 15th May (every year)Spring Semester :15th November(every year) Nodeadline for Research and Projectwork If researchwork accompanies course workrequirements, students are requestedto start along with the commencementof the semesters as follows;Fall semester: Commences on July2nd weekSpring semester: Commences onJanuary 1st week

1. CV2. Transcripts3. Passport copy4. Statement of purpose (One page)5. Letter of recommendation6.GRE/GMAT/IELTS/TOFEL(if the medium of instruction for their qualifying degree is not inEnglish) 7.Nomination letter from the home institute mentioning thedepartment the studentwould like to apply to.

MoU states 02 students but we are willingto take more.

1. CV2. Transcripts3. Passport copy4. Statement of purpose (One page)5. Letter of recommendation6.GRE/GMAT/IELTS/TOFEL(if the medium of instruction for their qualifyingdegree is not in English) 7.Nomination letter fromthe home institute mentioning the department thestudentwould like to apply to.


Inquiries and nominations are receivedWeb form link sent to the nominated students forsubmission of application & documents(http://www.oir.iitm.ac.in/web-form/)Once approved ,offer letter sent to the studentthrough mail along with welcome note, IITMinternational student’s guide, checklist and medical fitness form. Student's arrivaldetails are collected

The admisson of foreignnationals will be as perthe MoU between IITMand the partner university.Students are required tobear costs related to livingexpenses, boarding,lodging and travel.Accommodation isprovided in hostels onpayment basis (approx.Rs.27,000/- persemester). Studentsarriving under the MoUwill not be charged tuition

https://youtu.be/n1t9Z8JedpI

11 Hanoi University of Science andTechnolgoy

Autumn Semester (MidAug-Mid Jan): 1st MaySpring Semester (Mid Jan-Jun): 1st October

1. Student's full name2.Passport4. Major5. Expected hosting schools/departments ortraining program for study at HUST

Autumn Semester (Mid Aug-Mid Jan):15th MaySpring Semester (Mid Jan-Jun): 15thOctober

1. Online Application form: https://goo.gl/forms/zdYb7SODdyHd3ilp22. CV (refer to CV Europass form)3. Transcripts of records (of all completed semesters)4. Language certification5. Letter of motivation, 1 page A4 in English6. Letter of nomination by the sending university7. Copy of Passport or Identification Certificate8. Signed Learning Agreement :https://docs.google.com/document/d/1sjfM2uksuRhMXOollkqP-ZgBmAtGC8co7KJKUxYdzWg/edit?usp=sharing

Based on the Student ExchangeAgreement between the two university,HUST can receive the agreed maximumnumber of exchange students

1, English proficiency requirement: equivalent to B1level2, Research orientation or research plan should besubmitted instead of the Learning Agreement.

yes

Two months before entrance: Decision of Admission fromHUSTOne month before entrance: Visa Approval Letter3 days - 5 days before entrance: Orientation

Waivedhttps://docs.google.com/document/d/1MD52O-

Fvl_iigpVTohdPSeZnJKOX7CEOuXTtnIDaCiE/edit?usp=sharing

12 University of Moratuwa Acceptance depends on the Covid-19 situation in 2022.

3 Chulalongkorn University Faculty of Engineering Three months before entrance

1. CV2. Statement of purpose3. Research Plan4. Transcript5. English proficiency test result i.e. TOELF,IELTS, TOEIC6. Recommendation Letter7. Copy of passport

no online application same as nomination materials

Total maximum number is 4 students/year

The availability for each department is asshown below:

Chemical Eng. (2)Mechanical Eng. (2)Industrial Eng. (3)Water resources Eng. (2)Mining and Petroleum Eng. (2)Nuclear Eng. (2)

1. ED Visa

2. Travel insurance


[Three months before entrance]1. Receive the nomination list and distribute to therelevant dept.2. Each dept. reviews the applicants and send theresult back to int'l affairs office3. Int'l affairs office informs the result to AOTULEcoordinator

[Two months before entrance]1. Prepare acceptance letter and documents neededfor Visa application2. Send acceptance letter and other documents toinbound students3. Students apply for Visa

[One months before entrance]1. Students look out for dormitory with the assistancefrom int'l affairs officer2. Students should contact their advisor about theiractivity plan3. Basic information and orientation date will benotified

waived

C2-b Name of partner universityFaculties/ Schools/ Depts that willTokyo Tech SERP students atyour Institute





1 Wuhan University of Technology

1st semester:September 32021-January 18 20222nd semester: March 2022- July 2022

1st semester:May 30th , 20212nd semester:November 20th, 2021

An email sent by the Homeinstitution(Tokyo Tech) , providing thefollowing information:-Name-Birth date and gender,-Email adress-Current major and study level-Intended major and exchangeduration at WUT

1st semester: June 20, 20212nd semester: December 1, 2021

1. Application Form (University Format)

2. Copy of passport

3. Copies of latest gained originaldiplomas

4.photos (3*4cm) taken within 3 months

5.Transcript of oreviopus and currentstudy

6. certification letter

7.proposal/study plan and self-introduction

All international students should apply for a student visa(long term-X1 or shortterm-X2) to enter China.- X1 visa is generally issued for a student planning to studyfor over six months,which is valid for 30 days after entering in China. Before thevisa expires, theholder must apply for a Residence Permit, which is valid formultiple entries.- X2 visa is generally issued for a student who is going tostudy for less than sixmonths. Usually the visa is valid for one time of entrance.It is important to keep aware of the expiration date of thevisa. Staying with anexpired visa is a violation of the law. The violator will befined (500 RMB Yuanper day), be detained for investigation, and/or be deported.

1.After nominated by theHome institution, theapplicants need toaccomplish on-lineapplication procedures byfilling information andsubmitting.

2. Admission Notice(canbe used for Visaapplication) will be issued.

Acceptance depends on the Covid-19 situation in 2022.

2 National Cheng Kung University College of Egnineering Four months beforeentrance

Nomination Form (file3) NA

■ Application Form(file4);

■ Official Transcript of Academic Record in English

■ Autobiography in English;

■ Research Plan in English;

■ Certificate of English Language Proficiency;

■ Copy of Visa to stay in the home institution’s country

■ Proof of a full-time enrollment from your home institution

■ Copy of Passport;

31.Taiwan (ROC) visitor visa with annotation “FS”followed by the name of the host university


The acceptance results will be announced around two monthsafter the application deadline. waived NA

3 Thammasat University Thammasat School of Engineering(TSE)

Three month beforeentrance

1. Research Plan

2. CV and Motivation letter

3. Lab wish list

Three month before entrance. Oncewe received the nomination letter, wewill send you the application letter.

1. Recommendation Letter2. Verification of Student Status at Home Institute3. Passport Copy4. Official Test Result of TOEFL, TOEIC or IELTS5. Academic Record6. Motivation letter/ CV.

3

1. Student visa

2. IELTS 5.5 (or equivalance)We will arrange a supervisor and the laboratory based onthe inbound students’ research plan and apllicant's interest.

Two months before entrance: Acceptance Letter willbe sent to your Institute.


~One month to two weeks before entrance: Dorm,Airport pickup and orientation information will beannounced

Waived For visa information, please visithttps://tep.engr.tu.ac.th/overseaopportunity/inbound/visarelatedinfo

Acceptance depends on the Covid-19 situation in 2022.

4 Singapore University ofTechnology and Design (SUTD)

Engineering Product DevelopmentPillar

Science, Mathematics andTechnology Cluster

15 January 2022 (subjectto changes)

4/5 months before start ofterm (start of term on 16May 2022)

CV

15 January 2022 (subject to changes)

4/5 months before start of term (startof term on 16 May 2022)

1. Passport2. Transcripts3. Project selections

3 10 to 14 weeks, full time research

A list of projects available will be sent to you whenapplication is open. Student will select a research topic andsupervisor before/during application and go throughinterview if necessary.

~4 months before start of program: Acceptance ofoffer

~3 months before start of program: Apply for TrainingEmployment Pass (TEP)

~2 months before start of program: Application forhostel

~3 to 30 days before start of program: Apply for entrypermit (subject to changes,https://safetravel.ica.gov.sg/arriving/overview)

~2 weeks before start of program: Arrive in Singapore

Waived https://sutd.edu.sg/Student-Development/Global/Student-Exchange/Inbound/Inbound-Exchange

As of now, all students must stay away from SUTD campus for 10 daysupon arrival. Thus, students need to arrived around 2 weeks earlierfororientation and start of the research programme.

This may change depending on the situation.

faculties/ schools/ depts that will necessity of

Documents