faculty guide
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Faculty Guide for the School of Graduate Studies.TRANSCRIPT
________SGS FACULTY GUIDE
2012________
SGS Graduate Faculty Guide
Page | i
Table of Contents
Introduction ........................................................................................................................................................... iv
School of Graduate Studies Administration Contacts ............................................................................... v
I. SGS Overview ....................................................................................................................................................... 1
A. Mission, Goals, and Objectives ................................................................................................................................... 1
B. Program Locations ......................................................................................................................................................... 1
C. Collaborative Agreements with Academic Institutions .................................................................................. 2
II. Organization of the SGS .................................................................................................................................. 3
III. Program Structure and Curriculum ......................................................................................................... 4
A. Graduate Program in Biomedical Sciences .......................................................................................................... 4
B. Graduate Program in Public Health Sciences ...................................................................................................... 6
IV. Faculty ................................................................................................................................................................. 8
A. Graduate Faculty Appointments ............................................................................................................................... 8
B. Withdrawal from the Graduate Faculty ................................................................................................................. 9
C. Faculty Evaluation and Assessment ........................................................................................................................ 9
E. Confidentiality .................................................................................................................................................................. 9
V. Advisory Committees and Degree Planning .......................................................................................... 10
A. Student Advisory Committees ................................................................................................................................ 10
B. Degree Plan Development ........................................................................................................................................ 10
VII. Preliminary and Final Examinations .................................................................................................... 11
A. Preliminary Examination ......................................................................................................................................... 11
B. Final Defense ................................................................................................................................................................. 11
VIII. Course Policies and Procedures............................................................................................................ 14
A. Attendance ...................................................................................................................................................................... 14
B. Class Rosters and Census Day Class Rosters .................................................................................................... 14
C. Course Evaluation ........................................................................................................................................................ 14
D. Syllabus Statements .................................................................................................................................................... 14
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E. Grading ............................................................................................................................................................................. 15
IX. Admissions, Registration, and Degree Processing ............................................................................ 16
A. Admission Requirements ......................................................................................................................................... 16
B. Banner .............................................................................................................................................................................. 16
C. Adding/Dropping a Course ...................................................................................................................................... 17
D. Class Schedules ............................................................................................................................................................. 17
E. Prerequisite Check ...................................................................................................................................................... 17
F. Repeating Courses ....................................................................................................................................................... 17
G. Withdrawing from the Health Science Center ................................................................................................. 17
H. Registration ................................................................................................................................................................... 18
I. Residence Requirement.............................................................................................................................................. 19
J. English Proficiency Processes for International Students ........................................................................... 19
K. Transfer Course Work ............................................................................................................................................... 20
L. Time Limits for Master’s and Doctoral Students............................................................................................. 20
M. Dismissal of a Graduate Student ........................................................................................................................... 21
N. Readmission .................................................................................................................................................................. 21
X. Tuition and Fees .............................................................................................................................................. 22
A. Payment Options .......................................................................................................................................................... 22
B. Third Party Billing ....................................................................................................................................................... 22
C. Graduate Research Assistants ................................................................................................................................ 22
D. Assistantships ............................................................................................................................................................... 22
E. Fellowships ..................................................................................................................................................................... 22
F. Financial Aid ................................................................................................................................................................... 23
XI. Student Services, Records, and Resources ........................................................................................... 25
A. Academic and Ethical Expectations and Due Process .................................................................................. 25
B. Assistantship Eligibility ............................................................................................................................................. 25
C. Academic Standing/Progress .................................................................................................................................. 25
D. Advanced Placement Information ........................................................................................................................ 25
E. Degree Audits ................................................................................................................................................................ 25
F. Residency Status ........................................................................................................................................................... 25
G. Student Handbooks ..................................................................................................................................................... 25
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H. Student Records ........................................................................................................................................................... 26
I. Transcripts ....................................................................................................................................................................... 26
J. Disability Services ......................................................................................................................................................... 26
K. Counseling Services .................................................................................................................................................... 26
L. Health Services .............................................................................................................................................................. 26
XII. International Students ............................................................................................................................... 29
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Welcome to the faculty of Texas’ newest Health Science Center! The Texas A&M Health Science Center (HSC) currently serves almost 2000 students at various locations, including Bryan/College Station, Temple, Dallas, Kingsville, Houston, and Round Rock. This guide has been designed as a concise reference for Graduate Faculty of the HSC School of Graduate Studies (SGS). It covers information regarding a number of topics relevant to administration and instruction. While the Guide is not intended to be a comprehensive statement of the HSC policies, it provides many answers to questions of immediate concern to faculty and identifies offices and websites to reference for more detailed information as necessary. The HSC community eagerly welcomes faculty members and hopes all faculty have a pleasant and productive experience. Disclaimer: Note to Faculty This Faculty Guide is intended for informational purposes only. It is not a statement of official policy of the HSC. The provisions of this guide do not constitute a contract, expressed or implied, between any applicant, student, or faculty member and The Texas A&M University System (TAMUS). The HSC reserves the right to change course offerings, fees, tuition, academic calendars, curricula, degree requirements, graduation procedures, and any other requirements. Changes will become effective whenever the proper authorities so determine and will apply to both perspective students and those already enrolled. Updates and changes are made to the Guide annually. Anyone with suggestions for amending or changing any of the information in this Guide should make those suggestions to the SGS Program Coordinator. The HSC reserves the right to make changes to policy and procedures without notice as necessitated by governing authorities or administrative needs. Detailed instructions on processes related to the Office of the Registrar, Financial Aid, Office of International Services, and Student Business Services can be obtained from the respective office. Again, this Guide is meant to be a quick reference tool to assist faculty with general information. Policy on Equal Educational & Employment Opportunities The policy of the HSC is to ensure equal opportunity in all its educational programs and all terms and conditions of employment without regard to race, color, national origin, religion, sex, age, disability, or veteran status. Persons with disabilities needing assistance may contact the Division of Student Services. Accreditation The HSC is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools (1866 Southern Lane, Decatur, Georgia 30033-4097; Phone 404.679.4501) to award: bachelor, master, and doctoral degrees. A copy of the HSC’s accreditation report is available in the Office of the Assistant Vice President for Planning and Assessment.
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Texas A&M Health Science Center School of Graduate Studies Administration Contacts
153 Joe H. Reynolds Medical Bldg. Phone 979.862.3325 College Station, TX 77843-1114 Fax 979.862.3374 Dr. David S. Carlson Dean, School of Graduate Studies Phone 979.862.3389 Email [email protected] Dr. Emily Wilson Executive Associate Dean, School of Graduate Studies Phone 979.862.8673 Email [email protected] Amanda A. Allen, M.Ed. Program Coordinator, School of Graduate Studies Phone 979.862.3325 Email [email protected]
BIOMEDICAL SCIENCES
Bryan/College Station and Temple Campuses Dr. Van G. Wilson Associate Dean, School of Graduate Studies Phone 979.845.0370 Email [email protected]
Rachel Levins Program Coordinator Phone 979.845.0370 Email [email protected]
Dallas Campus Dr. Larry L. Bellinger Associate Dean, School of Graduate Studies Phone 214.828.8322 Email [email protected]
Jo Spears Project Director Phone 214.828.8213 Email [email protected]
Houston Campus Dr. Brad A. Amendt Associate Dean, School of Graduate Studies Phone 713.677.7402 Email [email protected]
Janis Bender Program Coordinator Phone 713.677.7612 Email [email protected]
PUBLIC HEALTH SCIENCES
Dr. Tony Rene Associate Dean for Academic Affairs Phone 979.458.2239 Email [email protected]
Devy Hardeman Assistant Director Phone 979.458.3243 Email [email protected]
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I. SGS Overview A. Mission, Goals, and Objectives
The overarching mission of the HSC is to dedicate the full measure of resources and abilities to advancing the knowledge and technologies of the health professions, and to bring Texans the finest in health education, promotion and care. This mission is supported by four institutional goals:
1. Excellence in Academics 2. Excellence in Research and Scholarship 3. Excellence in Service 4. Excellence in Accountability and Resource Optimization
The mission of the SGS is to provide effective support and leadership throughout the HSC for the establishment, coordination and support of academic training programs in the health sciences. This mission is supported by a primary strategic goal within the SGS:
To educate the next generation of biomedical, public health, and clinical education researchers while promoting innovative research programs in biomedical, translational, and clinical sciences.
B. Program Locations
The SGS is an overarching school of the HSC that provides administrative oversight for all graduate programs offered within the HSC. Currently, the SGS maintains a graduate program in biomedical sciences (GPBMS) and another in public health sciences (GPPHS). The administrative headquarters of the SGS is located in College Station. Administrative officers and staff assigned to the SGS are present for both of the approved graduate programs at each of the locations in which they are housed. Additional local support for the SGS programs is provided through partnership with each of the HSC professional schools. The SGS administers components of the GPBMS at three of the HSC branch campuses: Bryan/College Station/Temple, Dallas, and Houston. Local administrative support for the GPBMS is provided by the College of Medicine (COM) for Bryan/College Station and Temple, Baylor College of Dentistry (BCD) for Dallas, and the Institute for Biosciences and Technology (IBT) for Houston. The SGS administers the entire GPPHS in Bryan/College Station, with support provided by the School of Rural Public Health (SRPH). In addition to these graduate programs, the SGS partakes in the administration of an Interdisciplinary Graduate Program in Neuroscience. This interdisciplinary program is a joint degree-granting program offered through both Texas A&M University and Texas A&M Health Science Center. For more information on the Interdisciplinary Graduate Program in Neuroscience, please visit the Texas A&M Institute for Neuroscience1 website.
1 http://tamin.tamu.edu/
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C. Collaborative Agreements with Academic Institutions The HSC has several memoranda of understanding and letters of cooperation for instruction and research training between the various SGS campuses and external colleges and institutions. Each school offers unique training and learning opportunities in the form of seminars, workshops, core research facilities, and specialized classes. Students from each school involved in the MOU are allowed to train and take classes at either institution. Memoranda of understanding currently exist between the SGS/HSC and the following institutions:
Baylor College of Medicine East China Normal University Tecnologico de Monterrey School of Medicine Texas A&M University University of Texas – Arlington University of Texas - Dallas University of Texas Health Science Center – Houston University of Texas Southwestern Medical Center Wuhan University Xiamen University
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II. Organization of the SGS All academic graduate programs within the HSC, (except professional M.S. degrees at BCD), are administered through the SGS. The Dean of the SGS, Dr. David S. Carlson, is the chief academic officer of the SGS. The Graduate Program Council (GPC) is advisory to the Dean on all graduate affairs, including faculty appointments, SGS Bylaws2 development and approval, curriculum approvals, and approval of candidates for graduation. The GPC is composed of all the Associate Deans for Graduate Studies as well as one additional Member of the Graduate Faculty from each of the SGS programs and campus locations. A current list of GPC members can be found on the GPC webpage3. Figure 1. Organization chart for the SGS
2 http://gsbs.tamhsc.edu/bylaws.html
3 http://sgs.tamhsc.edu/gpc/index.html
Dean
School of Graduate
Studies
Executive Associate
Dean
School of Graduate
Studies
Program Coordinator
School of Graduate
Studies
Graduate
Program Council
Biomedical Sciences Public Health
Associate Dean
Bryan/College Station-
Temple Campus
Associate Dean
Dallas Campus
Associate Dean
Houston Campus
Associate Dean
Graduate Program in
Public Health
Graduate
Committee
Graduate
Committee
Graduate
Committee
Graduate
Committee
Interdisciplinary
Programs
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III. Program Structure and Curriculum
The SGS offers two distinct programs through which students can pursue a graduate degree: the Graduate Program in Biomedical Sciences and the Graduate Program in Public Health Sciences.
A. Graduate Program in Biomedical Sciences
The GPBMS strives to integrate basic and translational research and education leading to a graduate degree for biomedical scientists who will be the future leaders in their field. Students will learn the guiding principles of how to conduct biomedical research while also acquiring the necessary theoretical background and appropriate knowledge and skills to contribute to the development of the area of biomedical science in the hopes of improving human health. Student Learning Outcomes: The goal of the GPBMS program is to provide an educational experience that emphasizes the development of a strong background in basic science, research methods, and ethical principles of biomedical research. The mission and goals of the GPBMS are supported by six primary Student Learning Outcomes (SLO) that direct the operations of the program. These SLO determine that the learner will:
Demonstrate proficiency in core biomedical principles that serve as the foundation of the students’ graduate education.
Develop an advanced knowledge in a selected area of concentration and apply this knowledge to real-world scenarios.
Design, conduct, and translate meaningful biomedical research. Display competence in written communication, verbal communication and pedagogy. Analytically interpret and relate current biomedical literature to further their
understanding of the biomedical sciences. Apply foundational concepts of responsible conduct of research to their coursework and
research. Evaluate the impact of their research through the development and utilization of critical
thinking and evidence-based practice skills. Degrees and Degree Requirements: There are two degrees offered through the GPBMS:
Doctor of Philosophy (Ph.D.) in biomedical science Masters of Science (M.S.) in biomedical science (only for regular admittance at the Dallas
campus) The basic requirements in order for a student to graduate with a Ph.D. in biomedical sciences are as follows:
Students must maintain a minimum grade point average of 3.0 on a 4.0 scale. Students must complete a minimum of 96 credit hours. Students entering with an advanced
or clinical degree may be eligible for up to 32 hours of advanced standing.
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Students must successfully complete a set of required courses, including a course in ethics, as well as elective courses and research hours.
Students must complete preliminary examination(s) that are evaluated by their Advisory Committee.
Students must compose and successfully defend a dissertation upon completion of their original research.
The basic requirements in order for a student to graduate with an M.S. in biomedical sciences are as follows:
Students must complete a minimum of 32 credit hours. Students entering with an advanced or clinical degree may be eligible to enter the program with advanced standing, but no more than 10 credit hours will be applied toward the 32 total hours needed.
Students must successfully complete a set of required courses, including a course in ethics, as well as elective courses and research hours.
Students must compose and successfully defend a thesis upon completion of their original research.
A non-thesis option is also available under certain circumstances and requires completion of at least 36 credit hours of coursework; no research hours can be included.
Programs of Study: Each campus location offers different concentrations of study based on the specialties and research interests of their Graduate Faculty, resources available, and interactions with neighboring institutions. Bryan/College Station-Temple campus programs of study include:
Biochemistry and Structural Biology Cell and Molecular Biology Microbial and Molecular Pathogenesis Neuroscience Systems and Translational Biology
Dallas campus programs of study include:
Dental and Craniofacial Biology Houston campus programs of study include:
Cell and Developmental Biology Microbiology, Immunology and Pathogenesis Molecular Genetics, Birth Defects and Cancer
Dual Degree Programs: The SGS also offers two dual clinical-academic degree programs in conjunction with sister schools within the HSC as part of the GPBMS. The combined Doctor of Medicine and Doctor of Philosophy (M.D./Ph.D.) is offered in conjunction with the COM. The combined Doctor of Dental Surgery and Doctor of Philosophy (D.D.S./Ph.D.) is offered in conjunction with the BCD.
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Special circumstances surrounding the combined M.D./Ph.D. and D.D.S./Ph.D programs include: Students must initially apply for admission.
o D.D.S./Ph.D. students apply to both the professional and graduate programs. o M.D./Ph.D. students use the American Medical College Application System to apply
to the entire M.D./Ph.D. program. Upon acceptance, students will consult with the program director(s) regarding the
alternatives available for entry into each phase of their professional and graduate training. The typical timeline for completion of the joint degrees is seven years, during which time
students will integrate their clinical education and investigational research training under the direction of experienced faculty.
Affiliated Programs: The SGS also offers a number of affiliated programs through MOU with outside institutions. Students located at the Bryan/College Station campus may also pursue a program of study in either “Space and Life Sciences” or “Biomedical Engineering” due to the MOU with TAMU. Dallas students have the ability to pursue a program of study in “Clinical and Translational Science” based on the MOU with UT Southwestern. B. Graduate Program in Public Health Sciences The GPPHS strives to prepare students for research careers in public health settings through exposure to a broad range of analytic and conceptual tools with which to investigate issues in the health sciences. Students will be trained in the research skills necessary to explore cost, quality, and access issues in various health settings while also acquiring the necessary theoretical background and appropriate knowledge and skills to contribute to the development of the area of public health science in the hopes of improving human health. Degrees and Degree Requirements: There is one degree offered through the GPPHS:
Doctor of Philosophy (Ph.D.) in Health Services Research The basic requirements in order for a student to graduate with a Ph.D. in Health Services Research are as follows:
Students must maintain a minimum grade point average of 3.0 on a 4.0 scale. Students entering with a Master’s degree must complete a minimum of 65 credit hours.
Students entering with a Bachelor’s degree must complete 18 credit hours of leveling coursework before beginning their doctoral training.
Students must successfully complete a set of required courses, including a course in ethics, as well as elective courses and research hours.
Students must complete a preliminary examination to be evaluated by the Departmental Doctoral Studies Committee.
Students must compose and successfully defend a dissertation or capstone project upon completion of their original research.
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IV. Faculty
Members of the SGS Graduate Faculty are considered experts in their field and greatly enhance the graduate program through their scholarship, teaching, and research. The academic credentials of each faculty member must be reviewed by the GPC and approved by the Dean in order for membership to be granted.
A. Graduate Faculty Appointments4
There are four designations for members of the Graduate Faculty, each with its own distinct set of responsibilities and duties.
Member
Any faculty member of the TAMUS, or other authorized institution, who has an academic appointment of Professor, Associate or Assistant Professor, who wishes to be an active participant in graduate programs of the SGS on a regular, ongoing basis and who presents appropriate evidence of academic/professional accomplishment is eligible to become a Member of the Graduate Faculty. A Member of the Graduate Faculty may teach graduate courses and serve as a member, co-chair, or chair of a graduate student's advisory committee.
Associate Member
Faculty who are not actively involved in education and research training of SGS students on a regular, ongoing basis; Research Scientists, Instructors and Lecturers, and professional staff employed by formal affiliates of the HSC and other members of the TAMUS; and employees of federal and state agencies who hold the highest earned degree common to their discipline may be granted Associate Member status on the Graduate Faculty. An Associate Member of the SGS Graduate Faculty may teach graduate courses and serve as member or co-chair (but not as chair), with a Member as the other co-chair, of a graduate student’s advisory committee.
Adjunct Member
Recognized scholars who do not hold a permanent appointment in the HSC or affiliated institutions but who otherwise meet the basic requirements for the status of Member or Associate Member of the Graduate Faculty, as described previously, may be eligible for appointment to Adjunct Member status. An Adjunct Member of the Graduate Faculty may teach graduate courses and serve as a member or co-chair (but not chair), with a Member as the other co-chair, of a graduate student’s Advisory Committee.
Special Member
Special Appointments to the SGS may be made when the head of an academic department/center or graduate program director wishes to have qualified individuals serve on a student’s Advisory Committee without being permanently on the Graduate Faculty. Special Appointment nominations must indicate if the appointment is limited to a specified committee, to a specified teaching assignment, or to a fixed length of time (e.g., for one or two years).
4 Please refer to the HSC Internal Policy 12.01.99.Z1.02 the full guidelines and descriptions associated with Graduate Faculty Appointments.
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B. Withdrawal from the Graduate Faculty Graduate Faculty who leave the HSC will notify the Dean of the SGS that they are leaving the institution. Graduate Faculty membership will normally be terminated when the faculty leaves the HSC unless the faculty member has ongoing commitment to SGS programs (e.g. remains on a student advisory committee). In the case of ongoing commitments, the departing faculty must request an extension of Graduate Faculty membership. Extensions will normally be granted for 1 year periods until the ongoing commitment has been completed at which time Graduate Faculty membership will be terminated. C. Faculty Evaluation and Assessment All Graduate Faculty in the SGS are evaluated on an annual basis by their department chair or director to assess their performance, discuss any problems, and plan for the future. Each faculty member completes an annual report in which they record their activities and progress for the year. They then meet with their department chair or director to discuss their self-evaluation, with particular emphasis on any successes and/or problems, and goals or plans for future progress. Additionally, the SGS will periodically review all graduate faculty to determine their status within the school. D. Confidentiality Information in student records will be released only to faculty and professional staff with an authorized legitimate educational interest. The student's consent is required to release information other than public information to any non-HSC person unless required by law or upon presentation of a valid subpoena duces tecum. Please note that you may not release any information about students who place a directory information hold on their record. Within the institution, information from students' educational records is given without the consent of the student to administrative officials, faculty members and their staff, only for legitimate purposes in the students' educational interests. A legitimate educational interest, as defined by The Family Educational Rights and Privacy Act (FERPA) of 1974, exists if the information requested has an educationally related purpose and is necessary for a school official to perform appropriate tasks or to make a judgment within the scope of the official's assigned responsibilities. The HSC complies with the annual notification clause of FERPA via publication in the annual catalog and an annual publication sent to all students via campus email outlining their FERPA rights and privileges. More information regarding FERPA may be found on the HSC Registrar’s Confidentiality webpage5.
5 http://www.tamhsc.edu/education/registrar/ferpa.html
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V. Advisory Committees and Degree Planning A. Student Advisory Committees
The progress of each student through their graduate training is under the direction of a supervising professor and Advisory Committee. Advisory Committees are responsible for students’ progress, and approve the program courses and the area of research a student will pursue. The Advisory Committee consists of at least 4 Graduate Faculty members for Doctoral candidates and at least 3 Graduate Faculty members for Master’s students. Students must complete an Advisory Committee Approval6 form which must be on record with the HSC Registrar’s Office. One of the members on a student’s Advisory Committee is the supervising professor who serves as the Chair of the committee. In certain circumstances, a student may have two supervising professors who serve as Co-Chairs of their Advisory Committee. Students must meet with their Advisory Committee a minimum of once per year for the purpose of reviewing the student’s program, the progress toward completing coursework and other degree requirements, and the progress in research. An Annual Advisory Committee Meeting7 rubric evaluating the student’s progress must be completed and submitted to the campus-based Office of Graduate Studies. B. Degree Plan Development Students must complete and file their degree plans with their campus-based OGS prior to the deadline stated on the SGS Academic Calendar. Students should develop their degree plan with their Graduate Advisor using the appropriate SGS Degree Plan8 form. The proposed degree plan must be approved by the student’s Advisory Committee, Department Head or Program Director, and their campus-based Associate Dean of Graduate Studies. Approved degree plans should be sent to the HSC Registrar’s Office to be placed in the student’s permanent file. In the event that a change in a student’s degree plan is needed, a new degree plan form should be completed by the student under advisement of their Advisory Committee. The approved plan should again be sent to the HSC Registrar as part of the student’s permanent record.
6 http://gsbs.tamhsc.edu/forms/7.-committeemembershipapprovalform.pdf
7 http://gsbs.tamhsc.edu/forms/research-assessment.pdf
8 http://gsbs.tamhsc.edu/forms/2.degreeplan.pdf
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VII. Preliminary and Final Examinations
Exam schedules must be arranged so that all members of a student’s Advisory Committee can be present. If a committee member must be absent from any scheduled examination, he/she should arrange with a member of the Graduate Faculty from his/her department to sit at the examination as a substitute. Only one substitution or absence is allowed. No substitutions for the Chair of the committee will be approved. If a Chair cannot attend a scheduled examination, or if two (or more) members of an Advisory Committee must be absent, the examination must be rescheduled.
A. Preliminary Examination
Exam schedules, both for a student’s preliminary exam and final defense, must be arranged so that all members of the Advisory Committee can be present. If a committee member must be absent from any scheduled examination, he/she should arrange with a member of the graduate faculty from his/her department to sit at the examination as a substitute. Only one substitution or absence is allowed. No substitutions for the Chair of the committee will be approved. If a Chair cannot attend a scheduled examination, or if two (or more) members of an Advisory Committee must be absent, the examination must be rescheduled.
Preliminary examinations occur after a major portion of the student’s required coursework has been completed, generally after the first two years of study. The preliminary examination consists of two parts, a written and oral portion, both of which are designed to evaluate the student’s knowledge of fundamental principles, communication skills, and ability to respond to questions.
Both portions of the preliminary examination will be administered and assessed by a committee of Graduate Faculty and a vote will be taken to determine whether or not the student passed that portion of the examination. The committee must complete the Written9 and Oral10 Preliminary Exam Evaluation rubrics as part of the assessment process. More than one negative vote on either portion of the preliminary exam constitutes failure of that portion and it will be up to the discretion of the examination committee to set the parameters for re-examination. Copies of the completed rubrics must be sent to the student and placed in the student’s permanent file.
B. Final Defense
Proposal
Before beginning their research for a Doctoral or Master’s degree, graduate students must complete and submit a proposal for their research. This proposal is a description of the research that a student intends to perform and demonstrates to the Advisory Committee a student’s ability to successfully pursue their proposed studies. The completed research proposal must also be accompanied by a Title Page11 which should be signed by the student, all members of the Advisory Committee, the Department Head or Program Director, and the campus-based Associate Dean of Graduate Studies. Copies of the proposal should be on file with the HSC Registrar.
9 http://gsbs.tamhsc.edu/forms/written-preliminary-exam-evaluation.pdf
10 http://gsbs.tamhsc.edu/forms/oral-preliminary-exam-evaluation.pdf
11 http://gsbs.tamhsc.edu/forms/9.-proposal-title-page-for-thesis-or-dissertation.pdf
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A research proposal must be submitted to a student’s campus-based OGS at least 10 working days prior to the submission of their request for final examination. If the research involves human or animal subjects, infectious biohazards or recombinant DNA, the student must check with the HSC Office of Research to ensure that all compliance responsibilities have been met.
Theses, Dissertations and Records of Study
The final requirement for the Doctorate degrees and most Master’s degrees are a dissertation or thesis, respectively, based upon the student’s research in their areas of specialization. Students who are ready to defend their thesis, dissertation, or record of study must submit the Request and Announcement of the Final Examination12 to their campus-based OGS at least 5 days prior to the defense date. This request must be approved by all members of the Advisory Committee and the Department Head or Program Director. Once approved, copies should be distributed to each of the committee members. Theses/dissertations must be prepared based on the guidelines13 set out by the SGS. As a Texas public institution, the research conducted at the HSC is ultimately for the benefit of the public. To support this goal, all theses, dissertations and records of study are available through the appropriate TAMUS libraries.
Submission
Students will submit their thesis/dissertation electronically as a single PDF file. The traditional dissertation format requirements apply to electronic submittals. Students should contact their campus-based Office of Research and Graduate Studies for specific rules and requirements regarding their thesis/dissertation submission.
GPBMS - Bryan/College Station, and Temple Health Professions Education Bldg. College Station, TX 77843 Phone 979.845.0370 Email [email protected]
GPBMS - Dallas Baylor College of Dentistry, Room 483 Dallas, TX 75226 Phone 214.828.8213 Email [email protected]
GPBMS - Houston Institute of Biosciences and Technology Houston, TX 77030 Phone 713.677.7700 Email [email protected]
12 http://gsbs.tamhsc.edu/forms/finaldefenseoralexamrequestannouncement.pdf
13 http://gsbs.tamhsc.edu/thesis-manual/thesis-manual-11-06.pdf
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GPPHS SRPH Administration Building University Drive and Adriance Road College Station, TX 77843-1266 Phone 979.458.3243 Email [email protected]
Deadlines To graduate in a given semester, students must meet the scheduled deadline for submittal of the thesis/dissertation in final form. The Office of the Registrar posts a calendar on the HSC web site for each semester, and these dates must be observed. There are no exceptions for late submittal. The student’s Advisory Committee will administer a final examination upon completion of the thesis/dissertation. The final examination consists of two parts: (1) A written portion (i.e. the thesis/dissertation/record of study) and (2) An oral portion which will reflect the student’s overall progress throughout their graduate education. Following the examination, the Advisory Committee will assess whether or not the student passed each portion of the examination. The committee must complete the Written14 and Oral15 Defense Evaluation rubrics as part of the assessment process before voting on the overall outcome. More than one negative vote on either portion of the final exam constitutes failure of the examination. A student’s Advisory Committee may require that the student modify or edit their dissertation before agreeing to pass the student. Copies of the completed rubrics must be sent to the student, the HSC Registrar, and placed in the student’s permanent file.
14 http://gsbs.tamhsc.edu/forms/written-defense-evaluation.pdf
15 http://gsbs.tamhsc.edu/forms/oral-defense-evaluation.pdf
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VIII. Course Policies and Procedures A. Attendance As the instructor, attendance policies are your prerogative. However, it is imperative that whatever policy you choose to follow is outlined in your course syllabus and applies to all students enrolled in your course. B. Class Rosters and Census Day Class Rosters The HSC distributes three sets of class rosters for faculty to utilize and/or certify. The first two sets of rosters are meant for the first and seventh day of the semester. Faculty should review these rosters, take role, and inform the Registrar’s office of any discrepancies. The final set is the Census Day Class Roster and is consulted in the event of a State of Texas enrollment audit to ensure that students reported to the State for funding were indeed eligible for that funding. This document is also important because it serves as the template for a grade sheet for that particular course and assists in the determination of financial aid eligibility. In order to complete this documentation, a faculty member must use it to take role on the census day, sign the roster, and submit it to the Office of the Registrar. In the event that there is a discrepancy that was not previously discovered, the faculty member should inform the Registrar immediately so that they may investigate and correct the error. C. Course Evaluation Courses offered to graduate students are regularly evaluated at each branch campus to ensure that the curriculum offered through the SGS stays current, relevant, and effective. The Associate Dean and graduate program committee at each location are responsible for evaluating courses based on student evaluations, instructor assessment of the course, content and course outcomes, and appropriateness of the course within the graduate program. Additionally, the SGS will periodically review all graduate courses to evaluate their impact on the program.
D. Syllabus Statements All SGS syllabuses must include the following statements regarding FERPA and Disability Services. When developing a syllabus, please use the SGS Syllabus Template16. FERPA This course is supported with web-based and/or email activities. In order to take advantage of these additional resources and participate fully in the course, you have been assigned an email address by the HSC. This email address is for internal use only, so that your instructor may communicate with you and the entire class. By registering for this course, you are agreeing to allow your classmates to have access to this email address. Should you have any questions, please contact the HSC Office of the Registrar at 979.862.3430.
16 http://sgs.tamhsc.edu/faculty-staff/template.pdf
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Disability Support Services The Americans with Disabilities Act (ADA) is a federal anti-discrimination statute that provides comprehensive civil rights protection for persons with disabilities. Among other things, this legislation requires that all students with disabilities be guaranteed a learning environment that provides for reasonable accommodation of their disabilities. If you believe you have a disability requiring an accommodation, please contact Disability Services, in Cain Hall, Room B118, or call 845-1637. For additional information visit http://disability.tamu.edu. E. Grading
Grading systems, standards, academic promotion and advancement are recommended by the faculty of the program and/or program location in which the student is enrolled through the GPC and approved by the Dean of the SGS. The evaluation of a student in any course is determined as stated in the course syllabus by means of examinations, attendance, personal observations, and/or professional judgment. The right and responsibility to evaluate student cognitive and non-cognitive abilities rests with the faculty. Satisfactory academic progress of students is established by the SGS guidelines and policies. For detailed information regarding the SGS grade distribution, grading policy, promotion standards, and academic appeals, please refer to the SGS Student Due Process17 policy. Graduate Faculty must enter grades in the myHSC18 portal. Detailed instructions for submitting grades may be found on the Registrar’s Forms webpage19.
17 http://sgs.tamhsc.edu/gsbs-due-process-document-ssac-apr-11.pdf
18 https://my.tamhsc.edu/cp/home/loginf
19 http://www.tamhsc.edu/education/registrar/forms/web-grade-entry-instructions.pdf
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IX. Admissions, Registration, and Degree Processing A. Admission Requirements Students interested in pursuing a graduate degree from the HSC must follow certain guidelines and submit various documents in order to be considered for admission. Detailed information can be found on the SGS Prospective Students20 page. Graduate Program in Biomedical Sciences GPBMS students utilize the ApplyTexas common application. Additional application requirements for those students interested in entering the GPBMS include:
A baccalaureate, graduate, or clinical degree from an accredited institution. A competitive GPA verified by official transcripts. Official Graduate Record Exam (GRE) scores submitted at the time of application. Students
applying for the M.D./Ph.D. program may substitute the Medical College Admission Test for the GRE.
At least three letters of reference. Graduate Program in Public Health Sciences GPPHS students apply using the Schools of Public Health Application Service application form. In addition, those students interested in pursuing a graduate degree in public health must also submit:
At least three letters of recommendation A statement of purpose Complete official transcripts from all colleges or universities attended Official GRE scores submitted at the time of application (Ph.D. students may substitute with
a competitive GMAT score) A current curriculum vita or resume In addition to these requirements, an applicant may be requested to participate in a
personal interview. All international applicants must submit a transcript analysis that provides the English translation of their official transcripts as well as a course-by-course listing of U.S.A. grade point equivalencies and diploma/degree statements. Students may use either Educational Credential Evaluators, Inc. or World Education Service for their transcript analysis. International applicants whose native language is not English must fulfill an English proficiency requirement (see page X). B. Banner Banner, the HSC’s student information system, allows both administrative and academic departments within the HSC to maintain student records electronically through an online database. Authorized users will be granted access to Banner only after completion of FERPA training through
20 http://sgs.tamhsc.edu/futurestudents/index.html
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the TrainTraq database. Support provided by Banner includes registration, student records, student accounts and billing, student financial aid, and degree evaluation. The “Banner System Access Request” form is currently available on the HSC’s Banner page21. The request form is to be completed for all Banner access changes, including requests for new user accounts, changes to access under existing accounts, and account deletions. C. Adding/Dropping a Course There is a designated period of time during which students can add and/or drop classes after the semester has begun. A student should neither add nor drop a course once enrolled without first consulting with his/her academic advisor. Refer to the academic calendar published on the HSC website for specific dates for each semester. D. Class Schedules Class schedules are available online approximately the third week in November for the spring semester and the third week of April for the fall and summer semesters for the GPBMS in Bryan/College Station, Houston, and Temple and the GPPHS. For the GPBMS in Dallas, class schedules are available from the student’s Graduate Program Administrator. E. Prerequisite Check While Banner checks to ensure prerequisites are met, it is ultimately the responsibility of the student and advisor to ensure that all course prerequisites are met. F. Repeating Courses Students may repeat a course a maximum of one time. All grades are included on the student’s transcript; however, only the grade from the student’s most recent attempt at a graduate course will be factored into their GPA. The grade initially received in the course will be denoted with an “*R” on the student’s transcript along with an explanation of how the GPA is calculated. G. Withdrawing from the Health Science Center Withdrawal is defined as completely dis-enrolling from the program. Should a student withdraw prior to the census day, no record will exist. Should a student decide to withdraw prior to the last day to withdraw, a grade of “W” will be posted to the student’s transcript. Should the student decide to withdraw after this date, the instructor is given the prerogative to award either a “W” or an “F”. In the event a student wishes to withdraw from the HSC, a Student Request for Official Withdrawal form must be completed. This form is located under the “Registrar” tab in myHSC22. The student must complete the online form and submit it for approval by the appropriate parties. Specific details regarding the repercussions of a withdrawal are available on the form. Students should
21 http://www.tamhsc.edu/education/registrar/Banner%20Training%20Materials.html
22 https://my.tamhsc.edu/cp/home/loginf
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refer to their respective component’s academic calendar for the last day to withdraw. Copies of the withdrawal form are sent to the Offices of Financial Aid and Student Financial Services. H. Registration23 Full-time24 A graduate student is considered full-time if he/she is registered for a minimum of:
9 semester credit hours during a fall or spring semester; 6 semester credit hours in a ten week summer semester, or 4 semester credit hours in a seven week summer semester; or 3 semester credit hours in consecutive five-week summer semesters or a six-week summer
semester. Half-time A graduate student is considered half time if he/she is registered for a minimum of:
5 semester credit hours during a fall or spring semester; 3 semester credit hours in a ten week summer semester; or 2 semester credit hours in a seven-week, six-week, or five-week consecutive summer
semester.
Continuous Students must be continually enrolled from their first semester through graduation. To remain in compliance with the HSC’s Continuous Enrollment Policy, students must be enrolled in a minimum of one credit hour per term (excepting summer sessions), including the semester in which they will graduate. Failure to comply with this policy may result in invalidation of credit or dismissal by the Dean. Waivers of this policy may be considered by the Dean. Maximum Registration Hours Graduate students may enroll in a maximum of 15 semester credit hours during a fall or spring semester, 6 semester credit hours during a 5-week summer term, and 10 semester credit hours during a 10-week summer semester. Any exceptions or special circumstances must be approved by the Dean. Leave of Absence There are a number of scenarios that may arise to deem a student eligible for requesting a leave of absence (LOA). All requests must be initiated by filling out the LOA Request Form25, complete with
23 Colleges and schools may impose additional semester credit hour requirements for students holding assistantships of fellowships, which exceed the minimum stated.
24 In the last semester of a student’s curriculum, the school may determine what constitutes “full-time” status on an individual basis.
25 http://www.tamhsc.edu/education/registrar/forms/leaveofabsence.pdf
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the appropriate signatures, and submitting it to the Office of the Registrar. The length of the LOA may vary on a case-by-case basis; however, typical leave should not exceed one year.
In Absentia Registration
Students may register “In Absentia” in a course that is offered on an individual basis and conducted away from the HSC campuses. To qualify for “In Absentia” registration, the student must not have access to or use of the facilities of the HSC at any time during the semester or summer term for which he/she is enrolled. The definition of “facilities” includes human resources and services such as those provided by graduate advisory committee members responding to drafts of theses, dissertations or records of study material, etc. Approval of the local Associate Dean of Graduate Studies and the head of the department offering the course is required for each student requesting “In Absentia” registration. A student holding an assistantship may not register “In Absentia”. “In Absentia” status does not extend the degree completion deadline. When registering “In Absentia,” students will not be classified as full-time or half-time regardless of the number of hours enrolled when registering and not in residence. International students and students receiving financial aid or assistantships must consult with each respective office to ensure requirements are met to maintain eligibility and proper status for these programs. Registration Holds There are two common reasons for registration holds:
Financial: A student has past due bills and/or fines. Admissions: Students cannot register until transcripts from all previous institutions are
received. I. Residence Requirement The majority of a student’s credit towards a degree must be earned through the HSC while in-residence. Exemptions to this policy may be considered by the Dean of the SGS, but only under special circumstances. To be considered in-residence, students must be engaged in study while physically present on the campuses or participate in an experience (such as a clerkship or practicum) under the direction of the student’s major advisor and/or advisory committee.
J. English Proficiency Processes for International Graduate Students
All graduate assistants–teaching must obtain English proficiency certification. All other students must obtain English proficiency verification.
English Proficiency Verification can be achieved by presenting an official Test of English as a Foreign Language (TOEFL) score of at least 550 (213 computer-based; 80 internet-based) or a GRE verbal score of 400 or higher. Individual locations may establish minimum TOEFL/GRE standards that exceed the SGS minimum for English proficiency verification. Scores from TOEFL examinations
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administered more than two years prior or GRE scores more than 5 years prior to the submission of the application for admission shall not be eligible for verification.
The State of Texas requires that you obtain English proficiency certification before you can serve as a graduate assistant–teaching. English proficiency certification can be achieved by scoring at least 80 on each of the six sections of the English Language Proficiency Examination, by obtaining grades of “A” or “B” in English Language Institute courses at the 300 level or higher, earning a baccalaureate degree following four years of study at an accredited U.S. institution, English Language Proficiency certification through appropriate English training programs, or by scoring a 6.0 overall band score on the Academic Module of the International English Language Testing System exam.
Refer to the HSC Catalog26 for more details on the English proficiency and verification processes.
K. Transfer Course Work Courses previously used for another degree are not acceptable for degree plan credit; however, students entering with an advanced or clinical degree may qualify for advanced standing status. Normally, no more than 12 semester hours (9 hours for GPPHS) of transfer credit may be included in a degree plan for Doctoral students. Departments or programs may have more restrictive requirements for transfer work. Courses for which transfer credit is sought must have been completed with a grade of “B” or greater and must be approved by the student’s Advisory Committee and the Associate Dean. The MOU between TAMU and the HSC stipulates that any approved course a student takes at TAMU is not considered transfer work. These courses will be added to the HSC transcript. Except for officially approved joint degree programs with other TAMUS institutions, credit for thesis or dissertation research or the equivalent is not transferable. Course work in which no formal grades are given, or in which grades other than letter grades (“A”, “B”, “C”, etc.) are given (e.g.: “DR”, “P”, “S”, “U”, “H”, etc.) are not accepted for transfer credit. Transfer credit grades are not included in a student’s GPA calculation; however, grades earned at TAMU are included in their GPA calculation since TAMU courses are not considered transfer credit. L. Time Limits for Master’s and Doctoral Students All requirements for master’s degrees must be completed within a period of seven consecutive calendar years for the degree to be granted. A course will be considered valid until 7 years after the end of the semester in which it is taken. Graduate credit for course work more than seven calendar years old at the time of the final oral examination may not be used to satisfy degree requirements. All requirements for doctoral degrees must be completed within a period of 10 consecutive calendar years for the degree to be granted. A course will be considered valid until 10 years after the end of the semester in which it is taken. Graduate credit for course work more than 10 calendar
26 http://www.tamhsc.edu/education/catalog/
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years old at the time of the final oral examination may not be used to satisfy degree requirements. Final copies of the dissertation or thesis must be approved and accepted no later than one year after the final examination or within the 10-year time limit for the doctoral degree or seven years for the master’s degree, whichever occurs first. Failure to do so will result in the degree not being awarded. M. Dismissal of a Graduate Student In accordance with the law and in the interest of fairness, the School of Graduate Studies of the Texas A&M Health Science Center has established guidelines designed to ensure the right of due process27 for all students. The purpose of this document is to establish guidelines relating to student due process for all SGS programs. These guidelines shall:
1. State the common goals and philosophy of academic and disciplinary due process for all programs within the SGS.
2. Define and list what policies are required for all graduate programs.
The Dean of the SGS and the Graduate Program Council of the SGS will review periodically the policies and associated documentation of all graduate programs in the SGS. N. Readmission Students who have withdrawn from a program of any of the schools of the HSC must reapply meeting all the criteria and procedures necessary for first-time applicants. Decisions on readmission are the responsibility of the Admissions Committee of the school to which the student reapplies.
27 http://sgs.tamhsc.edu/gsbs-due-process-document-ssac-apr-11.pdf
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X. Tuition and Fees A. Payment Options Students may pay their bill online through myHSC28. The HSC accepts Discover Card, American Express, Master Card, or electronic check. Payments may also be mailed to Student Business Services at:
Texas A&M Health Science Center Office of Student Business Services 8447 State Highway 47 Bryan, Texas 77807-3260 Phone 979.436.0194 Website http://sbs.tamhsc.edu
B. Third Party Billing If a student’s tuition and fees are to be paid by a sponsoring School of Graduate Studies department, payment must be received prior to the Wednesday before the start of class. Late payments will be assessed a non-refundable $50 late fee. Unpaid student accounts will be dropped for non-payment of tuition and fees at 5:00 pm on the last business day before the start of class. Students who are sponsored by the Military, Texas Tomorrow or other entity outside of the HSC must provide documentation of sponsorship to Student Business Services prior to the payment due date to avoid late payment penalties. Student Business Services will then bill the third party sponsors. C. Assistantships
Graduate assistantships teaching (GAT), non-teaching (GANT) and research (GAR), are available to qualified students on a competitive basis. All assistantships are administered through a student’s campus-based OGS. Although individual locations may have higher requirements, graduate students holding assistantships must be registered for a minimum of nine semester hours during a fall or spring semester, or for six credit hours during the summer. Assistantships terminate upon failure to maintain the minimum enrollment requirement. Students should contact their campus-based OGS, Associate Dean, or graduate advisor for more information. D. Fellowships
Fellowships are available to qualified students on a competitive basis and are administered through a student’s campus-based OGS. Although individual campuses may have higher requirements, graduate students holding fellowships must register for a minimum of nine semester credit hours during a fall or spring semesters, or for six credit hours during the summer. Students should contact their local OGS or Associate Dean for additional information.
28 https://my.tamhsc.edu/cp/home/loginf
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E. Financial Aid29 Students should always consult with the Office of Student Financial Aid30 directly for any questions they may have on the subject.
Office of Student Financial Aid Office of Student Financial Aid Health Professions Education Bldg. Baylor College of Dentistry 8447 State Highway 47 3302 Gaston Avenue Bryan, TX 77807 Dallas, TX 75246 Phone 979.436.0192 Phone 214.828.8236 Fax 979.436.0099 Fax 214.874.4565
Students that have been awarded Title IV financial aid, have “signed” the award letter and have submitted the letter to the Office of Financial Aid will receive funds electronically from their lender via the Texas Guaranteed Student Loan Corporation. These funds will be deposited into a depository account of the Student Business Service on behalf of the student. Students who are relying upon Title IV funds for payment of their tuition/fee bill will not be charged a late payment fee if funds do not arrive by the payment date. Payment of Funds to Students All forms of payments to students are processed through the BANNER Student Information System. This includes scholarships, stipends, and all monetary awards from the university or funds sent to the HSC on the student’s behalf. The OSFA has implemented an electronic process through Workflow in order to submit
Scholarships/Stipends to be paid to the designated student. The procedure is as follows:
1. Log into myHSC and select the ‘Workflows’ tab.
2. On the right side of the screen there is a section titled ‘Workflow Web-service Links’. There
you should see an option to begin a Scholarship Workflow.
3. Fill in the student’s UIN or H#.
4. Select the appropriate College to filter the appropriate Scholarship options.
5. Select the Scholarship/Award you want to award the student.
6. Select the appropriate term to pay the award.
7. Select the appropriate type (is it a new award or a revision to a previously submitted one).
8. Enter the amount of the Award.
9. Add any additional comments/instructions needed (this is optional).
After completing these fields, submit the workflow. This will send the information to the OSFA who
will then apply the award to the student per your instructions. Once the award is applied, the
submitter will receive an email letting them know that the Workflow has been completed.
Additional help can be found on the OSFA website.
29 Students admitted as non-degree seeking are not eligible for financial aid.
30 http://www.tamhsc.edu/education/finaid/index.html
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Satisfactory Academic Progress Federal regulations require the HSC to establish and apply reasonable standards of satisfactory progress for the purpose of the receipt of financial assistance under the programs authorized by Title IV of the Higher Education Act and require institutions to develop policies regarding satisfactory academic progress. Each institution must design criteria that outline the definition of student progress toward a degree and the consequences to the student if progress is not achieved. HSC students who wish to be considered for financial aid must maintain satisfactory progress in their selected course of study as set forth in this policy. Quantitative and qualitative measures for satisfactory academic progress relating to SGS programs and consequences of violation may be found on the Financial Aid Eligibility page31. Below Full-Time Status Students may receive financial aid as half-time students. If a student changes their number of enrolled credits after their aid is disbursed, their financial aid will be adjusted, if appropriate. In some cases, this may mean that the student must repay some of the aid received. If students drop a class after the add/drop period, their aid is not adjusted because they will continue to pay tuition for that class. Withdrawal from the HSC Withdrawals from the HSC are initiated using a BANNER workflow that is accessed by the student on myHSC. Title IV funds are awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. A student begins earning Title IV funds on his or her first day of attendance. Therefore, if a student withdraws after the first day of attendance, the school must perform a return calculation using the number of days the student attended classes. Up through the 60 percent point in each payment period or period of enrollment, a schedule is used to determine the amount of Title IV funds the student had earned at the time of withdrawal. For a student who withdraws after the 60 percent point in time, there are no unearned funds. With few exceptions a student going on a Leave of Absence is considered to have withdrawn from the HSC. For more specific information related to a LOA visit the OSFA website32.
31 http://www.tamhsc.edu/education/finaid/satisfactory-academic-progress.html
32 http://www.tamhsc.edu/education/finaid/Withdrawal-and-Leave-of-Absence.html
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XI. Student Services, Records, and Resources A. Academic and Ethical Expectations and Due Process Graduate students are expected to conduct themselves in a professional and ethical manner both inside and outside the classroom. The SGS has put into place an Academic and Disciplinary Due Process33 system designed to resolve both academic and non-academic issues in a clear, fair, and orderly manner. These guidelines are intended to achieve equitable solutions that will resolve issues with due regard for the rights of all students, staff, and faculty and which maintain the best interest of the SGS and HSC.
B. Assistantship Eligibility Students may qualify for a graduate assistantship if the HSC minimum of half-time enrollment (5 hrs fall/spring; 3 hrs 10-week summer) is met. Note that individual programs may have higher requirements. Graduate/Research Assistant Non-Resident Tuition Exemption forms are located here34. C. Academic Standing/Progress Academic standing and/or progress is determined by the HSC Office of the Registrar in conjunction with the graduate program of the student. D. Advanced Placement Information Students are responsible for initiating requests for advanced placement, transfer work, or substitutions through their program director or department head. E. Degree Audits A final degree audit is processed by the HSC Office of the Registrar the semester in which the student applies for graduation F. Residency Status Residency status for tuition purposes is determined in the Office of the Registrar by the Residency Determination Officer. Residency laws and rules are legislatively set. More information regarding Residency Status may be found on the Coordinating Board website35.
G. Student Handbooks The SGS has published a graduate student handbook that is distributed at the start of each term to all students entering either of the graduate programs. In addition, each HSC component that houses
33 http://sgs.tamhsc.edu/gsbs-due-process-document-ssac-apr-11.pdf
34 http://www.tamhsc.edu/education/student/forms/tuitionexempt.pdf
35 http://www.thecb.state.tx.us/reports/PDF/0183.PDF?CFID=5892355&CFTOKEN=80539625
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SGS programs has a student handbook. While every attempt has been made to verify the accuracy of its content, the SGS cannot guarantee that changes have not occurred since the information was gathered and is not responsible for such changes.
School of Graduate Studies o Graduate Program in Biomedical Sciences
College of Medicine36 Baylor College of Dentistry37 Institute of Biosciences and Technology38
o Graduate Program in Public Health Sciences School of Rural Public Health39
In addition to these student handbooks, the Division of Student Services publishes an online Student Guide40 that specifically focuses on HSC services and processes. H. Student Records Student records are maintained in the HSC Office of the Registrar. Federal law prohibits the release of certain information from these records. Please consult with your respective office should you need to review a student’s records. I. Transcripts Transcripts may be requested in the HSC Office of the Registrar and Graduate Admissions or on the HSC Registrar’s Transcript Request webpage41. J. Disability Services It is the policy of the instructor to accommodate students with disabilities pursuant to federal and state law, and the HSC’s commitment to equal educational opportunities. Any student with a disability who needs accommodation should inform the instructor at the beginning of the course. Students with disabilities are encouraged to contact Student Disability Services, which are provided by TAMU through a contractual arrangement with the HSC.
Disability Services Texas A&M University Cain Hall, Room B118 1224 TAMU College Station, TX 77843-1224 Phone 979.845.1637 Fax 979.458.1214 Email [email protected]
36 http://medicine.tamhsc.edu/education/graduate-studies/graduate-handbook.html
37 http://www.tamhsc.edu/education/catalog/2009-11/bcd/index.html
38 http://ibt.tamhsc.edu/education/graduate-handbook.html
39 http://srph.tamhsc.edu/academic-affairs/student-handbook-2010-2011.pdf
40 http://www.tamhsc.edu/education/student/DivisionofStudentServicesHandbookDraftCondensedStudentversion.pdf
41 http://www.tamhsc.edu/education/registrar/transcriptrequest.html
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TAMUS does not discriminate on the basis of an individual's handicap and complies with Section 504 in its admissions, accessibility, treatment and employment of students in its programs and activities. The designated 504 coordinator for TAMUS is the assistant executive director, System Human Resources Office, who is responsible for equal opportunity/affirmative action matters.
The HSC provides academic adjustments and auxiliary aids to students with handicapping conditions, as defined under the law, who are otherwise qualified to meet the institution's academic requirements. The TAMU Department of Disability Services coordinates TAMU programs and efforts for the benefit of the individuals covered within both TAMU and the HSC under the statute.
More information regarding Disability Services, including Faculty Rights and Responsibilities, may be found on the Department of Disabilities website42. K. Counseling Services
Students at the Dallas campus needing either academic and/or personal counseling should be referred to Dr. Jack Long and Ms. Moria Allen in the Office of Student Affairs, Rm. 503. Programs for academic success as well as personal counseling and crisis intervention for SGS students located in Bryan/College Station are provided through a contract with TAMU. Students requiring counseling services at the Bryan/College Station campus should be referred to the TAMU Student Counseling Service.
Student Counseling Service Texas A&M University Mail Stop 1263 College Station, TX 77843-1263 Phone 979.845.4427 Emergency 979.845.2700 Fax 979.862.4383 Email [email protected]
Services include individual and group counseling, assessment of study behaviors, screening for learning disabilities, an extensive collection of self-help resources, and weekly workshops on a variety of study skills topics. For more information, visit the Student Counseling Service webpage43.
Academic and personal counseling for students located at the Houston or Temple campus are provided through a contract with the UT Employee Assistance Program (UTEAP). Students in Houston and Temple should be referred to UTEAP for any counseling needs. Texas A&M Health Science Center Student Assistance Program UT Employee Assistance Program 7000 Fannin, Suite 1670 Houston, TX 77030
Phone (713) 500-3327 Toll Free (800) 346-3549
Website www.uteap.org
42 http://disability.tamu.edu/
43 http://scs.tamu.edu/
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Services include confidential counseling, financial advice and analysis, workshops and seminars, identity theft solution, legal consultation, wellness and stress management as well as online self-help tools and resources. All appointments are made through the Houston office, but students in Temple may call the toll free number and UTEAP will locate a provider in Temple. For more information, visit the UTEAP webpage44.
L. Health Services The HSC requires all students/residents to have and maintain health insurance throughout their entire educational career at the HSC. It is strongly recommended that student/resident medical policies include hospitalization, medical and mental health benefits. Generally, the various student health clinics provide only basic care and retain a resident to consult on a limited basis with limited hours. Serious illnesses, emergencies or hospitalizations as well as wellness visits, mental and maternity care can result in a significant financial burden well beyond a person's ability to pay. Also, financial aid rules and regulations limit what may be offered in regard to type of expense and total dollars of funding. The A.P. Beutel University Health Center is a modern clinic that provides outpatient services to students in Bryan/College Station.
Student Health Services A.P. Beutel Health Center Texas A&M University College Station, TX 77843-1264 Phone 979.458.8316 Fax 979.458.8364 Email [email protected]
Routine medical services are provided for all students at the Dallas campus in order to help maintain good health standards. Medical services that cannot be managed in the health clinic will be referred elsewhere. These referral services are not covered by the health clinic fee. Dental services are available in the college’s clinics. Houston-based students interested in information regarding health services should contact Diana Taylor at 713.677.7734 for additional information.
44 www.uteap.org
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XII. International Students Office of International Services Health Professions Education Building Office 1018 MS 1359 Bryan, Texas 77807 Phone 979.436.0186 Fax 979.436.0099 Email [email protected] Philip O. Clay, PDSO/RO Director Phone 979.436.0186 Email [email protected] Julie J. Brooks Lead Office Associate Phone 979.436.0185 Email [email protected] Dallas Location Only: Kimberly M. Luttman, DSO/ARO International Services Administrator Baylor College of Dentistry 3302 Gaston Avenue Dallas, Texas 75246-2098 Phone 214.828.8182 Fax 214.874.4537 Email [email protected] The Office of International Services can provide assistance and information on all issues related to international students, including:
Understanding the International Student F1 and J1 Student Visas International Student Employment (both on- and off-campus) Funding Issues Student Travel Health Insurance Requirements and Coverage Enrollment and Withdrawal
For additional information, visit the Office of International Services website45.
45 http://www.tamhsc.edu/ois/