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Functional Space Program

Hamilton-Wentworth District School Board Education Centre Final Report October 6, 2010 Educational Consulting Services Corp. www.ecs.on.ca

Executive Summary The Hamilton Wentworth District School Board (HWDSB) is developing a strategy to consolidate the facilities that deliver non-instructional programs and services in a new or renewed Education Centre. The planning process for the Education Centre project consists of five phases:

Vision, objectives, key elements Functional space program (FSP) Business case Planning and design Tendering, permits, and construction

In May 2010, Educational Consulting Services Corp. (ECS) completed the first phase of the project and delivered a report clarifying the vision, objectives, and key elements for the Education Centre based on the Board’s previous work and a comprehensive consultation with Board stakeholders. This document provided a benchmark definition of what the Education Centre might be in an ideal situation.

The second phase of the project began after the tabling of the vision document and involved the development of a ‘greenfield’ Functional Space Program documenting the space required to accommodate the Board’s non-instructional staff and activities. To accomplish this task, ECS analysed inventory data and organization charts, toured existing facilities, and interviewed over 80 individuals to gather data on staff complements, use and configuration of space, and possible functional adjacencies. Office space standards guided the calculation of equitable space allocations and the development of the Functional Space Program for the Education Centre.

The functional groups to be housed at the Education Centre and those that will be housed off-site have been organized into seven categories:

Governance and Superintendents of Education Board of Trustees Director of Education Superintendents of Education Secretary of the Board of Trustees Liaison Corporate Communications

Administration Superintendents (Business and Treasurer, Human Resources) Business and Administrative Services Human Resources Facilities Management Computer Services

On-Site Client Services Equity Department Assessment Centre Partnership and Community Engagement

Education Student Services Social Work Services / Special Education Services Program and Assessment Services / Student Success

Learning Support and Physical Resources Operations Library Learning Resource Centre / Archives Mail and Printing Warehouse and Warehouse Support Tradesperson, Technician, and Caretaking Support Maintenance Workshops

Assembly, Meeting, Staff, and Visitor Facilities

Instructional Delivery (Not at Education Centre) Program and Assessment Services / Student Success Student Achievement Care, Treatment, and Correctional Programs Shared Services (Safe Schools)

The tables on the next page present the summary Functional Space Program for the Education Centre.

Final Report, October 6, 2010 Functional Space Program Page ES-i HWDSB Education Centre

Executive Summary Table ES-1 Summary Functional Space Program Including Instructional Facilities Currently Located at Crestwood and Vincent Massey

Category Number of StaffSpace Allocation

(SF) Net Assignable

Square Feet (NASF)Gross Square Feet

(GSF) % Total GSFAssembly, Meeting, Staff and Visitor Facilities 2 21,802 21,802 27,253 17.6%On-Site Client Services 24 4,175 5,636 7,045 4.5%Governance and Superintendents of Education 35 8,334 11,274 14,092 9.1%Education 177 15,368 20,757 25,946 16.8%Administration 169 23,092 29,890 37,363 24.1%Learning Support and Physical Resources Operations 71 21,540 22,191 27,739 17.9%Instructional Delivery - Not at the Education Centre 14 11,784 12,338 15,423 10.0%Grand Total 492 106,095 123,889 154,861 100.0%

Table ES-2 Summary Functional Space Program Excluding Instructional Facilities Currently Located at Crestwood and Vincent Massey

Category Number of StaffSpace Allocation

(SF) Net Assignable

Square Feet (NASF)Gross Square Feet

(GSF) % Total GSFAssembly, Meeting, Staff and Visitor Facilities 2 21,802 21,802 27,253 19.5%On-Site Client Services 24 4,175 5,636 7,045 5.1%Governance and Superintendents of Education 35 8,334 11,274 14,092 10.1%Education 177 15,368 20,757 25,946 18.6%Administration 169 23,092 29,890 37,363 26.8%Learning Support and Physical Resources Operations 71 21,540 22,191 27,739 19.9%Grand Total 478 94,311 111,550 139,438 100.0%

Final Report, October 6, 2010 Functional Space Program Page ES-ii HWDSB Education Centre

Table of Contents Executive Summary .............................................................................................................. ES- i

Section 1: Introduction ............................................................................................................. 1-1

Section 2: Planning Inputs and Methodology ......................................................................... 2-1

Section 3: Functional Relationships.............................................................................................. 3-1

Section 4: Proposed Space Allocations ..................................................................................... 4-1

Allocations for Functional Categories .......................................................................... 4-1

Assembly, Meeting, Staff, and Visitor Facilities ........................................... 4-1 On-Site Client Services ....................................................................................... 4-3 Governance and Superintendents of Education .......................................... 4-5 Education .................................................................................................................. 4-8 Administration ....................................................................................................... 4-11 Learning Resources and Physical Resources .............................................. 4-16 Instructional Delivery (Not at Education Centre) ....................................... 4-19

Meeting Rooms ................................................................................................................... 4-21

Office Assignments ............................................................................................................ 4-22

Staff Reassignments .......................................................................................................... 4-23

Appendix A: HWDSB Vision, Objectives, Key Elements

Appendix B: FSP Interview Guide

Appendix C: FSP Interview Schedule

Final Report, October 6, 2010 Functional Space Program ToC-i HWDSB Education Centre

Introduction The Hamilton Wentworth District School Board (HWDSB) is planning to consolidate the facilities that deliver non-instructional programs and services in a new or renewed Education Centre. The deteriorating condition of existing facilities spread over six sites, and their operational shortcomings indicate that the status quo is not sustainable and that the development and implementation of viable accommodation is an increasingly urgent priority.

In late 2009, the Board initiated a process to review efforts already made to address the issue and to articulate a go-forward strategy. The Board launched a five-phase Education Centre project and in February 2010 commissioned Educational Consulting Services Corp. (ECS) to work on the first two phases.

The Education Centre project phases are:

Vision, objectives, key elements Functional space program (FSP) Business case Planning and Design Tendering, permits, and construction

Phase 1: Vision, objective, key elements

In May 2010, ECS delivered a report clarifying the vision, objectives, and key elements for the Education Centre based on the Board’s previous work and a comprehensive consultation with Board stakeholders (see Appendix A). The vision described in the report is not ECS’s vision, but rather the result of consensus achieved among over 140 Board stakeholders including trustees, senior administrators, teachers, parents, and City and community representatives.

It is understood that the vision may not be realized exactly as described because of a number of constraints including budget limitations, location considerations, project timelines, and other issues, but the purpose of the vision document is to provide a benchmark definition of what the Education Centre might be in an ideal situation – a definition that can be referenced when evaluating business case scenarios and during the planning and design phase.

Phase 2: Functional Space Program

The second phase of the project began in late May 2010 and focuses on the development of a Functional Space Program for the Education Centre. The purpose of the assignment is to determine the actual space requirements of all of the Board’s non-instructional units in an objective manner and to produce a ‘greenfield’ space program that can be applied to the design of new or renovated accommodation. The Board will have a verifiable estimate of the scope of the entire project in net and gross square metres as well as program details for each of the major units that will be housed in the Education Centre.

About Educational Consulting Services Corp.

ECS was established in 1973 and has since completed over 900 projects for the education sector in Canada and abroad. The firm specializes in educational and facilities planning for post-secondary institutions including strategic plans, functional space programs, and campus master plans. The firm has also worked for a number of Ontario school boards to assist in the development of new education centre facilities and accommodation plans for schools. Additional information on ECS can be found at: www.ecs.on.ca.

Acknowledgements

ECS wishes to acknowledge the generous contributions of HWDSB trustees and staff in the development of the functional space program for the Education Centre. In addition, we wish to express our appreciation for assistance with logistics and project support provided by Don Hall, Senior Manager and Neelam Sanduja, Administrative Assistant, Facilities Management.

Final Report, October 6, 2010 Functional Space Program Page 1-1 HWDSB Education Centre

http://www.ecs.on.ca/

Introduction Overview of the Education Centre Functional Space Program

HWDSB non-instructional units and services have been grouped into seven categories to organize database information along reporting lines and to facilitate discussion of space requirements among administrative groups. The categories also represent ideal functional groupings and point to feasible physical adjacencies. The space program is summarized in tables 1-1 and 1-2. Table 1-1 includes functions of an instructional nature currently located at the Crestwood and Vincent Massey sites that will NOT be relocated to the Education Centre. Table 1-2 on the next page excludes these instructional functions and present a more precise summary of how large the Education Centre building will be.

Table 1-1: Summary of Functional Space Program, Including Instructional Functions That will not be Relocated to the Education Centre

A B C D = B x C E F = D x E G

Category Functional Group Number of StaffSpace Allocation

(SF)

Internal Office Suite Circulation and Support Factor

Net Assignable Square Feet (NASF)

NASF to GSF Gross Up Factor

Gross Square Feet (GSF) % Total GSF

Assembly, Meeting, Staff and Visitor Facilities Education Centre Atrium 2 5,042 1.00 5,042 1.25 6,303 4.1%Boardroom Complex 0 3,540 1.00 3,540 1.25 4,425 2.9%Learning, Training and Conference Complex 0 9,820 1.00 9,820 1.25 12,275 7.9%Staff and Visitor Services 0 3,400 1.00 3,400 1.25 4,250 2.7%

Assembly, Meeting, Staff and Visitor Facilities Total 2 21,802 1.00 21,802 1.25 27,253 17.6%On-Site Client Services Assessment Centre 19 3,380 1.35 4,563 1.25 5,704 3.7%

Partnership and Community Engagement 5 390 1.35 527 1.25 658 0.4%Common to Assessment and Community Engagement 0 405 1.35 547 1.25 683 0.4%Hamilton Wentworth Agencies and Community Partners 0 0 0 0 0.0%

On-Site Client Services Total 24 4,175 1.35 5,636 1.25 7,045 4.5%Governance and Superintendents of Education Board of Trustees 0 1,042 1.35 1,407 1.25 1,758 1.1%

Common to Board of Trustees and Director's Office 9 2,449 1.35 3,314 1.25 4,143 2.7%Director's Office 6 1,088 1.35 1,469 1.25 1,836 1.2%Superintendents of Education 20 3,755 1.35 5,084 1.25 6,355 4.1%

Governance and Superintendents of Education Total 35 8,334 1.35 11,274 1.25 14,092 9.1%Education Student Services 55 5,016 1.35 6,780 1.25 8,475 5.5%

Social Work Services / Special Education Services 70 4,938 1.35 6,660 1.25 8,325 5.4%Program & Assessment / Student Success 52 5,414 1.35 7,317 1.25 9,146 5.9%

Education Total 177 15,368 1.35 20,757 1.25 25,946 16.8%Administration Superintendents 5 1,163 1.35 1,570 1.25 1,963 1.3%

Business and Administrative Services 35 4,288 1.35 5,797 1.25 7,246 4.7%Human Resources 34 3,646 1.35 4,930 1.25 6,163 4.0%Facilities Management 51 5,251 1.33 6,971 1.25 8,714 5.6%Computer Services 44 8,744 1.21 10,622 1.25 13,278 8.6%

Administration Total 169 23,092 1.29 29,890 1.25 37,363 24.1%Learning Support and Physical Resources Operations Library Learning Resource Centre / Archives 25 2,664 1.22 3,246 1.25 4,058 2.6%

Mail & Printing 3 3,196 1.02 3,265 1.25 4,081 2.6%Warehouse Support 2 1,948 1.00 1,948 1.25 2,435 1.6%Tradeperson, Technician & Caretaking Support 41 1,632 1.00 1,632 1.25 2,040 1.3%Maintenance Workshops 0 5,900 1.00 5,900 1.25 7,375 4.8%Warehouse - Heavy Duty Racks, with Lifting Equipment 0 6,200 1.00 6,200 1.25 7,750 5.0%Outdoors Storage - No SF Assigned 0 0 0 0 0.0%

Learning Support and Physical Resources Operations Total 71 21,540 1.03 22,191 1.25 27,739 17.9%Instructional Delivery - Not at the Education Centre Student Success, Program & Assessment 3 3,448 1.05 3,605 1.25 4,506 2.9%

Student Achievement 5 2,246 1.07 2,402 1.25 3,003 1.9%Care, Treatment and Correctional Programs 3 3,444 1.05 3,599 1.25 4,499 2.9%Shared Services 3 2,646 1.03 2,732 1.25 3,415 2.2%

Instructional Delivery - Not at the Education Centre Total 14 11,784 1.05 12,338 1.25 15,423 10.0%Grand Total 492 106,095 1.17 123,889 1.25 154,861 100.0%


Introduction Table 1-2: Summary of Functional Space Program, Excluding Instructional Functions

That will not to be Relocated to the Education Centre

A B C D = B x C E F = D x E G

Category Functional Group Number of StaffSpace Allocation

(SF)

Internal Office Suite Circulation and Support Factor

Net Assignable Square Feet (NASF)

NASF to GSF Gross Up Factor

Gross Square Feet (GSF) % Total GSF

Assembly, Meeting, Staff and Visitor Facilities Education Centre Atrium 2 5,042 1.00 5,042 1.25 6,303 4.5%Boardroom Complex 0 3,540 1.00 3,540 1.25 4,425 3.2%Learning, Training and Conference Complex 0 9,820 1.00 9,820 1.25 12,275 8.8%Staff and Visitor Services 0 3,400 1.00 3,400 1.25 4,250 3.0%

Assembly, Meeting, Staff and Visitor Facilities Total 2 21,802 1.00 21,802 1.25 27,253 19.5%On-Site Client Services Assessment Centre 19 3,380 1.35 4,563 1.25 5,704 4.1%

Partnership and Community Engagement 5 390 1.35 527 1.25 658 0.5%Common to Assessment and Community Engagement 0 405 1.35 547 1.25 683 0.5%Hamilton Wentworth Agencies and Community Partners 0 0 0 0 0.0%

On-Site Client Services Total 24 4,175 1.35 5,636 1.25 7,045 5.1%Governance and Superintendents of Education Board of Trustees 0 1,042 1.35 1,407 1.25 1,758 1.3%

Common to Board of Trustees and Director's Office 9 2,449 1.35 3,314 1.25 4,143 3.0%Director's Office 6 1,088 1.35 1,469 1.25 1,836 1.3%Superintendents of Education 20 3,755 1.35 5,084 1.25 6,355 4.6%

Governance and Superintendents of Education Total 35 8,334 1.35 11,274 1.25 14,092 10.1%Education Student Services 55 5,016 1.35 6,780 1.25 8,475 6.1%

Social Work Services / Special Education Services 70 4,938 1.35 6,660 1.25 8,325 6.0%Program & Assessment / Student Success 52 5,414 1.35 7,317 1.25 9,146 6.6%

Education Total 177 15,368 1.35 20,757 1.25 25,946 18.6%Administration Superintendents 5 1,163 1.35 1,570 1.25 1,963 1.4%

Business and Administrative Services 35 4,288 1.35 5,797 1.25 7,246 5.2%Human Resources 34 3,646 1.35 4,930 1.25 6,163 4.4%Facilities Management 51 5,251 1.33 6,971 1.25 8,714 6.2%Computer Services 44 8,744 1.21 10,622 1.25 13,278 9.5%

Administration Total 169 23,092 1.29 29,890 1.25 37,363 26.8%Learning Support and Physical Resources Operations Library Learning Resource Centre / Archives 25 2,664 1.22 3,246 1.25 4,058 2.9%

Mail & Printing 3 3,196 1.02 3,265 1.25 4,081 2.9%Warehouse Support 2 1,948 1.00 1,948 1.25 2,435 1.7%Tradeperson, Technician & Caretaking Support 41 1,632 1.00 1,632 1.25 2,040 1.5%Maintenance Workshops 0 5,900 1.00 5,900 1.25 7,375 5.3%Warehouse - Heavy Duty Racks, with Lifting Equipment 0 6,200 1.00 6,200 1.25 7,750 5.6%Outdoors Storage - No SF Assigned 0 0 0 0 0.0%

Learning Support and Physical Resources Operations Total 71 21,540 1.03 22,191 1.25 27,739 19.9%Grand Total 478 94,311 1.18 111,550 1.25 139,438 100.0%

Notes and Important Considerations

The following should be noted regarding tables 1-1 and 1-2:

Column A represents current staffing levels, as supplied by the Board.

Column B totals, in square feet, the space allocations given to accommodate all functions and services needed in the Education Centre.

Column C lists the factors used to estimate the internal circulation and office support requirements associated with certain types of work environments, specifically integrated suites of open workstations, private offices, and enclosed meeting and support rooms. Multiplying certain space allocations (Column B) by a factor reflects the need to provide circulation aisles within an office suite, space for filing cabinets, etc. The Board has instructed ECS to apply a factor of 1.35 to capture these requirements in the space program, and assumes responsibility for its accuracy for planning, costing, and design purposes. Figures listed in Column C greater than 1.00 and less than 1.35 are attributable to mathematical averaging within certain functional groups for which the factor is not applied to all allocations.

Column D totals space allocations in Net Assignable Square Feet (NASF). Column D is the product of columns B and C.


Introduction Column E indicates the factor used to estimate the amount of building services spaces to be included in the Education

Centre. Building services are spaces that are common to the entire facility and essential to its use and operation. They include for example public corridors, washrooms, mechanical rooms, staircases, janitorial support spaces, etc. The Board has instructed ECS to apply a factor of 1.25 to capture these requirements in the space program, and assumes responsibility for its accuracy for planning, costing, and design purposes.

Column F totals Gross Square Feet (GSF) for the Education Centre. Column F is the product of Column D multiplied by Column E. GSF figures account for building services.

Column G describes, in percentages, the relative portion of each of the major elements included in the Education Centre functional space program. The percentages reflect the GSF allocations.


Planning Inputs and Methodology The functional space program was developed on the basis of analysis of the following inputs:

▪ Architectural drawings and inventory data of existing HWDSB non-instructional facilities

▪ Organizational charts

▪ Interview responses

▪ Tours of existing spaces

▪ Office templates

Architectural Drawings and Inventory Data

Facilities Management provided architectural drawings of HWDB non-instructional facilities to assist ECS space planners in developing a picture of existing buildings and their layouts. Inventory data was used to establish a base line comparison between the scope of current space allocations and space estimate for new or renewed Education Centre facilities.

Table 2-1: Existing Education Centre Allocations

Name Address Area (sq. ft.)

Year Built

Education Centre 100 Main Street West 96,958 1967 Crestwood 50 Millwood Place 67,960 1962 Memorial Building 357 Wilson Street East 27,460 1947 Vincent Massey 1525 Lucerne Ave 19,637 1957 Maple Lane 20 Miller Drive 15,925 1954 Total 227,940

Red Hill * 350 Albright Road 28,611 1968 * The Board requested that space at Red Hill not be factored into the analysis as relocation of operations there are unlikely.

Organization Charts

Facilities Management provided organizational charts of the units as they are presently configured. The charts assisted ECS planners deepen their understanding of the relative size of units and their reporting relationships. Prior to the interview process, HWDSB organization charts were studied to begin structuring the Functional Space Program database.

Interviews with Non-Instructional Units

Over 80 individuals from the following units participated in the interview process. Appendix B contains the Interview Guide which was sent to unit representatives in advance of the meetings and Appendix C provides the interview schedule which lists the unit representatives and the dates they were interviewed.

During the interviews and as per the Interview Guide information was obtained on:

Unit function within HWDSB

Staffing complement

Types of offices desired

Unique office support areas

Need for large meeting or training venues

Interaction with external clients, staff from other departments and staff attached to schools

The information was considered and factored into the Functional Space Program database.

Tours of Existing Spaces

ECS space planners toured HWDSB non-instructional offices to gain a full appreciation of existing space allocations, layouts, usage patterns, security and privacy issues, and desirable adjacencies.

Office Templates

To assist in describing appropriate requirements for office and office support space in the Education Centre, ECS designed office templates to categorize office types according to their size and function. Office types were then matched to Education Centre staff positions. The templates are based on general industry standards for office buildings. The generic layouts of these standard office allocations are presented in the schematic drawing on the next page.

Generation of Preliminary Space Requirements

Preliminary space requirements were prepared on the basis of the Education Centre’s organizational structure and staffing; work flow patterns; and to resolve space-related issues. The ensuing draft Functional Space Program was presented to Facilities Management to elicit feedback on the completeness and accuracy of the functional groupings, staffing numbers, office space allocations and office support space needs. Refinements were made accordingly.


Planning Inputs and Methodology Figure 2-1: Proposed Education Centre Office Templates


Functional Relationships This section describes functional relationships for HWDSB’s non-instructional units defined on the basis of information gathered during the visioning phase and the round of interviews carried out to develop the Functional Space Program.

The Board’s non-instructional functions to be housed in the Education Centre were grouped into 6 broad functional categories of similar and related services. In turn, these groupings were further sub-divided into functional groups as necessary.

Table 4-1: Functional Categories and Functional Groups

Functional Categories Functional Groups within each Functional Categories

1 Assembly, Meeting, Staff, and Visitor Facilities

Education Centre Atrium Boardroom Complex Learning, Training and Conference

Complex Staff and Visitor Services

2 On-Site Client Services Assessment Centre Common to Assessment and

Community Engagement Partnership and Community

Engagement Hamilton-Wentworth Agencies and

Community Partners

3 Governance and Superintendents of Education

Director's Office Board of Trustees Superintendent of Education Common to Board of Trustees and

Director's Office

4 Administration Superintendants Business and Administrative Services Human Resources Facilities Management Computer Services

5 Education Student Services Social Work Services / Special

Education Services Program Assessment / Student

Success

Functional Categories Functional Groups within each Functional Categories

6 Learning Support and Physical Resources Operations

Library Learning Resources Centre / Archives

Mail & Printing Warehouse Support Tradeperson, Technician &

Caretaking Support Maintenance Workshops Warehouse

Diagram 4-2 on the next page shows spatial relationships among and between the 6 non-instructional functional categories and the functional groups defined within each.

Arrows indicate a relationship between functional categories and groups that should be accounted for in terms of adjacencies in the new Education Centre to facilitate and enhance Board operations. Similarly, considerations regarding the vertical arrangement of the functions in a multi-storey building configuration are noted.


Functional Relationships Diagram 4-2: Education Centre Functional Relationships


Functional Relationships Assembly, Meeting, Staff, and Visitor Facilities

During the visioning phase of the Education Centre project, stakeholders clearly expressed a desire to see public gathering facilities in any new design. Such facilities would ideally be located on the ground flour of a new building to facilitate access to:

A large atrium housing a welcome zone and an assembly, exhibitor, and event zone

Staff and visitor services including food services and a fitness/wellness centre

A learning, training, and conference complex providing flexible meeting rooms, breakout or demonstration rooms, and IT training facilities

A boardroom complex containing a main boardroom and extension, and a multi-purpose room with specialized support facilities such as a caterer’s prep kitchen

Staff, students and parents, and members of the general public would be greeted initially in the atrium’s welcome zone and then directed to various services. Staff and visitor services and the learning, training, and conference complex may be accessed directly. The boardroom complex will be used primarily, although not exclusively by the Board of Trustees, the Director’s office, and Superintendents of Education.

On-Site Client Services

On-Site Client Services would also be located on the ground floor of the new building for easy access by the community at large and would include the Equity Department Assessment Centre, Partnership and Community Engagement, and possibly office/meeting space for Hamilton-Wentworth agencies and community partners. Support services would be shared among these groups. All three components would provide direct public/client access.

Governance and Superintendents of Education

The Board of Trustees, the Director’s Office, and the Superintendents collaborate in high level administration and management and need to be in proximity of each other. The three groups share services such as Corporate Communications and office support areas. Public or client access to these offices is limited and directed to the secretariat.

The Governance and Superintendents of Education group would be housed on an upper floor as a distinct functional category and could be adjacent to the Administration and/or the Education group.

Education

The Education group at HWDSB’s Education Centre consists of Student Services and Social Work Services/Special Education Services. During the visioning phase, stakeholders expressed a preference for accommodation of all Education functions in one location. However, the Board has opted to maintain Program and Assessment/Student Success Services at Maple Lane and Memorial and therefore these units will not be included in the functional program for the new Education Centre building. Other services are located at Vincent Massey and Crestwood. These off-site Education services may be consolidated in one location at a future date.

Administration

A cluster of administrative services was recommended during the visioning phase and the round of interviews including:

Administration Superintendents

Human Resources

Business and Administrative Services

Facilities Management (senior administrators only)

Computer Services

Learning Support and Physical Resources Operations

Learning Support and Physical Resources Operations units include:

Library Learning Resource Centre (Library and Media Services and Kit Services) and Archives

Mail and Printing Services

Warehousing and Warehouse support

Maintenance Workshops (carpentry and glazing, building maintenance, regulated substances, etc.)

These units are supported by a tradesperson, technician, and caretaking group.

Ideally, these units would be housed on the same site as the Education Centre, but in a separate building because Learning Support and Physical Resources Operations require vehicle access and loading docks which are incompatible with some key elements of HWDSB’s vision for the Education Centre, for example the Education Centre as a welcoming, signature building with many public meeting spaces and amenities.


Functional Space Program Allocations for Functional Categories

Assembly, Meeting, Staff, and Visitor Facilities

This category represents18% of the Education Centre program at 21,802 NASF and will include:

An atrium with a welcome zone and an assembly, exhibitor, and event zone

A boardroom complex

A learning, training and conference complex withYes flexible meeting rooms, breakout or demonstration rooms, and IT training facilities

Staff and visitor services including food services and a fitness / wellness centre.

Two staff persons are employed in the welcome zone at the main reception.



Functional Space Program Table 4-1: Assembly, Meeting, Staff, and Visitor Facilities — Proposed Allocations

Category Assembly, Meeting, Staff and Visitor Facilities A BC or C = A x B (if

Staff Position) D E = C x D F G = E x F

Functional Group Functional Sub-Group Function / Position Space Category Office Type

Office Type Space Allocation

(SF) Number of Staff Space Allocation

(SF) Number of

Rooms or Units Total Allocation

(SF)

Internal Circulation Allowance

Factor Total NASF Education Centre Atrium Welcome Zone System Generalist - Main Reception Public Facilities Type F 96 2 192 1 192 1.00 192

Welcome Zone Total 2 192 1 192 1.00 192Learning and Working Zone Self Serve Computer Kiosks Public Facilities na 0 0 150 1 150 1.00 150

Reference Materials Display Public Facilities na 0 0 150 1 150 1.00 150"Touch Down" IT Ready Work Tables Public Facilities na 0 0 250 1 250 1.00 250Reading Stations (Soft Seating) Public Facilities na 0 0 250 1 250 1.00 250

Learning and Working Zone Total 0 800 4 800 1.00 800Assembly, Exhibitor and Event Zone Assembly or Exhibition Open Space Public Facilities na 0 0 3,000 1 3,000 1.00 3,000

Elevated Stage for Speaker or Panel Public Facilities na 0 0 200 1 200 1.00 200Video Projection Capability (No NASF Assigned) Public Facilities na 0 0 0 0 0 0

Assembly, Exhibitor and Event Zone Total 0 3,200 2 3,200 1.00 3,200Exhibit and Achievement Showcasing Zone Exhibit and Achievement Showcasing Zone Public Facilities na 0 0 500 1 500 1.00 500Exhibit and Achievement Showcasing Zone Total 0 500 1 500 1.00 500Atrium Support Table, Chair and Equipment Storage Public Facilities na 0 0 200 1 200 1.00 200

Multi-Media Control Room Public Facilities na 0 0 150 1 150 1.00 150Atrium Support Total 0 350 2 350 1.00 350

Education Centre Atrium Total 2 5,042 10 5,042 1.00 5,042Boardroom Complex Main Boardroom Trustees Seating - 13 Seats Other na 0 0 50 13 650 1.00 650

Superintendents and Staff Seating - 15 Seats Other na 0 0 50 15 750 1.00 750Federation and Media Seating - 8 Seats Other na 0 0 30 8 240 1.00 240Public Seating - 20 Seats Other na 0 0 15 20 300 1.00 300

Main Boardroom Total 0 145 56 1,940 1.00 1,940Main Boardroom Extension (Movable Partition) Boardroom Public Seating - 50 Seats or Other na 0 0 15 50 750 1.00 750

Committee Meeting Room - 24 Stations Other na 0 0 0 0 0 0Main Boardroom Extension (Movable Partition) Total 0 15 50 750 1.00 750Multi-Purpose Room Multi Purpose Room - Meeting Room - 24 Stations or Office - Meeting and Interview na 0 0 600 1 600 1.00 600

Multi Purpose Room - Events and Receptions or Office - Meeting and Interview na 0 0 0 0 0 0Multi Purpose Room - Dining Room Office - Meeting and Interview na 0 0 0 0 0 0

Multi-Purpose Room Total 0 600 1 600 1.00 600Specialized Support Facilities Caterer's Preparation Kitchen Other na 0 0 150 1 150 1.00 150

Table, Chair and Equipment Storage Office - Support na 0 0 100 1 100 1.00 100Specialized Support Facilities Total 0 250 2 250 1.00 250

Boardroom Complex Total 0 1,010 109 3,540 1.00 3,540Learning, Training and Conference Complex Lobby and Support Table, Chair and Equipment Storage Office - Meeting and Interview na 0 0 200 1 200 1.00 200

Coat Room Office - Meeting and Interview na 0 0 100 1 100 1.00 100Lobby and Support Total 0 300 2 300 1.00 300Flexible Meeting Complex (Movable Partititions) Meeting Complex Part A - 24 Seats Public Facilities na 0 0 600 1 600 1.00 600

Meeting Complex Part B - 32 Seats Public Facilities na 0 0 800 1 800 1.00 800Meeting Complex Part C - 32 Seats Public Facilities na 0 0 800 1 800 1.00 800Meeting Complex Part D - 48 Seats Public Facilities na 0 0 1,000 1 1,000 1.00 1,000Parts A+B+C+D Combined - 200 Seats (no NASF Assigned) Public Facilities na 0 0 0 0 0 0

Flexible Meeting Complex (Movable Partititions) Total 0 3,200 4 3,200 1.00 3,200Meeting / Breakout / Demonstration Rooms Meeting Room - 24 Stations Office - Meeting and Interview na 0 0 600 2 1,200 1.00 1,200

Meeting Room - 32 Stations Office - Meeting and Interview na 0 0 800 2 1,600 1.00 1,600Meeting Room - Demonstration Classroom Configuration Office - Meeting and Interview na 0 0 720 1 720 1.00 720

Meeting / Breakout / Demonstration Rooms Total 0 2,120 5 3,520 1.00 3,520IT Training Computer Training Laboratory A - 24 Stations Office - Meeting and Interview na 0 0 840 1 840 1.00 840

Computer Training Laboratory B - 24 Stations Office - Meeting and Interview na 0 0 840 1 840 1.00 840Computer Training Laboratory - 32 Stations Office - Meeting and Interview na 0 0 1,120 1 1,120 1.00 1,120

IT Training Total 0 2,800 3 2,800 1.00 2,800Learning, Training and Conference Complex Total 0 8,420 14 9,820 1.00 9,820Staff and Visitor Services Food Services Lunch Room Other na 0 0 600 1 600 1.00 600

Coffee Shop / Canteen Servery Other na 0 0 200 1 200 1.00 200Canteen Kitchen Other na 0 0 400 1 400 1.00 400Canteen Storage (Dry and Cold) Other na 0 0 200 1 200 1.00 200

Food Services Total 0 1,400 4 1,400 1.00 1,400Staff Lounge Staff Lounge Other na 0 0 500 1 500 1.00 500Staff Lounge Total 0 500 1 500 1.00 500Fitness / Wellness Centre Exercise Room - Cardio and Strenght Equipment Other na 0 0 500 1 500 1.00 500

Exercise Room - Group Instruction (Hardwood Flooring) Other na 0 0 500 1 500 1.00 500Male Change Room / Lockers / Showers Other na 0 0 200 1 200 1.00 200Female Change Room / Lockers / Showers Other na 0 0 300 1 300 1.00 300

Fitness / Wellness Centre Total 0 1,500 4 1,500 1.00 1,500Staff and Visitor Services Total 0 3,400 9 3,400 1.00 3,400

Grand Total 2 17,872 142 21,802 1.00 21,802

Functional Space Program On-Site Client Services

On-Site Client Services are for the community at large and include the Equity Department Assessment Centre and Partnership and Community Engagement, which are currently located in the Education Centre. The Functional Space Program accommodates 24 staff in 5% of the Education Centre’s program in 5,636 NASF. The table on the next page provides space allocations for office and general and/or specialized office support spaces for both of these services.

Please note that no allocations have been made at this time for shell space to accommodate potential Hamilton-Wentworth Agencies and Community Partners. Whether or not the Education Centre will provide community space will be discussed during the Business Case phase of the project.


Functional Space Program Table 4-2: On-Site Client Services — Proposed Allocations

Category On-Site Client Services A BC or C = A x B (if





(SF) Number of


(SF)


Factor Total NASF Assessment Centre Client Services Main Reception Counter Office - Support na 0 1 100 1 100 1.35 135

Waiting Area (20) Office - Support na 0 0 300 1 300 1.35 405Parents & Children Waiting Area Office - Support na 0 0 100 1 100 1.35 135Testing Area (3 large Tables) Office - Support na 0 0 360 1 360 1.35 486Testing Area (6 Small Tables) Office - Support na 0 0 360 1 360 1.35 486Testing Area (1 Small Children's Table) Office - Support na 0 0 50 1 50 1.35 68

Client Services Total 1 1,270 6 1,270 1.35 1,715Administration Principal Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Office Assistant Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Administration Total 2 198 2 198 1.35 267Assessment Staff Admissions Officer Office - Staff Accommodation Type E 100 1 100 1 100 1.35 135

Admission Office Assistant Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Credit Assessment Coordinator Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130Credit Assessment Contractor Office - Staff Accommodation Type G 48 3 144 1 144 1.35 194ESL / ELD Assessor - Elementary Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65ESL / ELD Assessor - Secondary Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65ESL / NSL Consultants Office - Staff Accommodation Type G 48 2 96 1 96 1.35 130ESL / NSL Office Assistant Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Special Assignment Teacher Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Student Record Coordinator Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130Assessment Centre Office Assistant Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Marketing and Recruitment Officer - International Office - Staff Accommodation Type E 100 1 100 1 100 1.35 135SISO SWISH Worker Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65

Assessment Staff Total 16 968 13 968 1.35 1,307Specialized Support Facilities Meeting Room A - 4 Stations (non-Bookable) Office - Meeting and Interview na 0 0 72 1 72 1.35 97

Meeting Room B - 4 Stations (non-Bookable) Office - Meeting and Interview na 0 0 72 1 72 1.35 97Resource / Workroom Office - Support na 0 0 200 1 200 1.35 270Student Records Storage Room Office - Support na 0 0 500 1 500 1.35 675

Specialized Support Facilities Total 0 844 4 844 1.35 1,139General Office Support Facilities Office Support Workroom - Copier / Printer / Supplies Office - Support na 0 0 100 1 100 1.35 135General Office Support Facilities Total 0 100 1 100 1.35 135

Assessment Centre Total 19 3,380 26 3,380 1.35 4,563Common to Assessment and Community Engagement General Office Support Facilities Meeting Room - 12 Stations Office - Meeting and Interview na 0 0 225 1 225 1.35 304

Coffee and Lunch Counter Office - Support na 0 0 60 1 60 1.35 81Coat Room Office - Support na 0 0 60 1 60 1.35 81Promotional Materials Area Office - Support na 0 0 60 1 60 1.35 81

General Office Support Facilities Total 0 405 4 405 1.35 547Common to Assessment and Community Engagement Total 0 405 4 405 1.35 547Partnership and Community Engagement Partnership and Community Engagement Manager Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Office Assistant Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Coordinator Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130Facility Booking Office - Staff Accommodation Type G 48 2 96 2 96 1.35 130

Partnership and Community Engagement Total 5 390 5 390 1.35 527Partnership and Community Engagement Total 5 390 5 390 1.35 527Hamilton Wentworth Agencies and Community Partners No SF Assigned - TBD as per Business Cases Shell Space Shell Space na 0 0 0 1 0 0

No SF Assigned - TBD as per Business Cases Total 0 0 1 0 0Hamilton Wentworth Agencies and Community Partners Total 0 0 1 0 0Grand Total 24 4,175 36 4,175 1.35 5,636


Functional Space Program Governance and Superintendents of Education

HWDSB Governance and Superintendents of Education offices are currently located in the Education Centre. The Functional Space Program for this category accommodates 35 staff, represents 9% of the entire program for the Education Centre, and totals 11,274 NASF.

Space is provided for the following units and support spaces:

Board of Trustees offices and office support areas

Office of the Director of Education

Common Services to the Board and Director

- Secretary of the Board of Trustees Liaison - Corporate Communications

Superintendents of Education offices and office support areas

- ASC1 - ASC2 - ASC3 - ASC4 - ASC5 - Student Services - Education, Equity, and Community Engagement - Student Success - Education, Elementary Program, and Assessment


Functional Space Program Table 4-3: Governance and Superintendents of Education - Proposed Allocations

Category Governance and Superintendents of Education A BC or C = A x B (if





(SF) Number of


(SF)


Factor Total NASF Board of Trustees Private Offices Chair of the Board of Trustees Office - Staff Accommodation Type B 300 0 300 1 300 1.35 405

Vice-Chair of the Board of Trustees Office - Staff Accommodation Type D 150 0 150 1 150 1.35 203Private Offices Total 0 450 2 450 1.35 608Trustee Workroom Trustees Workroom - 6 Open Access Workstation Office - Staff Accommodation Type G 48 0 48 6 288 1.35 389

Quiet Reading Area - Soft Seating Office - Support na 0 0 8 12 96 1.35 130Meeting Room - 4 Stations (non-Bookable) Office - Meeting and Interview na 0 0 72 1 72 1.35 97File and Document Lockable Cabinets (1 per Trustee) Office - Support na 0 0 8 12 96 1.35 130Coat Room Office - Support na 0 0 40 1 40 1.35 54

Trustee Workroom Total 0 176 32 592 1.35 799Board of Trustees Total 0 626 34 1,042 1.35 1,407

Common to Board of Trustees and Director's Office Front Office / Client and User Services Reception Desk Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130Visitor Waiting Area Office - Support na 0 0 100 1 100 1.35 135Meeting Room - 12 Stations Office - Meeting and Interview na 0 0 225 1 225 1.35 304Executive Meeting Room - 32 Stations Office - Meeting and Interview na 0 0 800 1 800 1.35 1,080

Front Office / Client and User Services Total 1 1,221 4 1,221 1.35 1,648Secretary of the Board Trustee Liaison Executive Assistant, Secretary of the Board Trustee Liaison Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203Secretary of the Board Trustee Liaison Total 1 150 1 150 1.35 203Corporate Communications Manager Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Communications Officer A Office - Staff Accommodation Type E 100 1 100 1 100 1.35 135Communications Officer B Office - Staff Accommodation Type E 100 1 100 1 100 1.35 135Coordinator Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130Web-Graphic Designer Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130Muti-Media Technician Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Web-Master Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65

Corporate Communications Total 7 638 7 638 1.35 861Specialized Support Facilities Document Storage / Board Minutes Storage Office - Support na 0 0 100 1 100 1.35 135

Media Storage Room Office - Support na 0 0 100 1 100 1.35 135Specialized Support Facilities Total 0 200 2 200 1.35 270General Office Support Facilities Office Support Workroom - Copier / Printer / Supplies Office - Support na 0 0 100 1 100 1.35 135

Coffee and Lunch Counter Office - Support na 0 0 60 1 60 1.35 81Coat Room Office - Support na 0 0 80 1 80 1.45 116

General Office Support Facilities Total 0 240 3 240 1.38 332Common to Board of Trustees and Director's Office Total 9 2,449 17 2,449 1.35 3,314Director's Office Director's Office Director of Education & Secretary of the Board Office - Staff Accommodation Type A 500 1 500 1 500 1.35 675

Executive Assistant - Associate Director Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130Executive Support Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Recording Secretary Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65

Director's Office Total 4 692 4 692 1.35 934Associate Director Executive Assistant - Director Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130

Associate Director Office - Staff Accommodation Type B 300 1 300 1 300 1.35 405Associate Director Total 2 396 2 396 1.35 535

Director's Office Total 6 1,088 6 1,088 1.35 1,469


Functional Space Program Table 4-3: Governance and Superintendents of Education - Proposed Allocations (continued)

Category Governance and Superintendents of Education A BC or C = A x B (if





(SF) Number of


(SF)


Factor Total NASF Superintendents of Education Front Office / Client and User Services Reception Desk - Part A Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65

Reception Desk - Part B Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Visitor Waiting Area Office - Support na 0 0 100 1 100 1.35 135Meeting Room A - 12 Stations Office - Meeting and Interview na 0 0 225 1 225 1.35 304Meeting Room B - 12 Stations Office - Meeting and Interview na 0 0 225 1 225 1.35 304

Front Office / Client and User Services Total 2 646 5 646 1.35 872Superintendent of Education - ASC1 Superintendent of Education - ASC1 Office - Staff Accommodation Type C 225 1 225 1 225 1.35 304

Executive Assistant Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130Superintendent of Education - ASC1 Total 2 321 2 321 1.35 433Superintendent of Education - ASC2 Superintendent of Education - ASC2 Office - Staff Accommodation Type C 225 1 225 1 225 1.35 304




Executive Assistant Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130Superintendent of Education - ASC5 Total 2 321 2 321 1.35 433Superintendent of Education, Student Services Superintendent of Education, Student Services Office - Staff Accommodation Type C 225 1 225 1 225 1.35 304

Executive Assistant Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130Superintendent of Education, Student Services Total 2 321 2 321 1.35 433Superintendent of Education, Equity and Community En Superintendent of Education, Equity and Community Engagem Office - Staff Accommodation Type C 225 1 225 1 225 1.35 304

Executive Assistant Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130Superintendent of Education, Equity and Community Engagement Total 2 321 2 321 1.35 433Superintendent of Student Success Superintendent of Student Success Office - Staff Accommodation Type C 225 1 225 1 225 1.35 304

Executive Assistant Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130Superintendent of Student Success Total 2 321 2 321 1.35 433Superintendent of Education, Elementary Program and ASuperintendent of Education, Elementary Program and Assess Office - Staff Accommodation Type C 225 1 225 1 225 1.35 304

Executive Assistant Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130Superintendent of Education, Elementary Program and Assessment Total 2 321 2 321 1.35 433General Office Support Facilities Office Support Workroom - Copier / Printer / Supplies Office - Support na 0 0 100 1 100 1.35 135


General Office Support Facilities Total 0 220 3 220 1.42 312Superintendents of Education Total 20 3,755 26 3,755 1.35 5,084

Grand Total 35 7,918 83 8,334 1.35 11,274


Functional Space Program Education

The Functional Space Program provides office spaces for 177 staff in Education units and general and specialized offices support spaces in 20,757 NASF, representing 17% of the Education Centre’s program.

HWDSB Education units are currently located at the Education Centre, Maple Lane, and Memorial and include:

Student Services

- Communication Services - Psychological Services - Autism Services

Social Work Services / Special Education Services

Program and Assessment / Student Success

- Student Success - Elementary Focus Program - EBEST - School Effectiveness Framework - Parenting and Family Literacy - Special Assignment Teacher - Information Technology - Athletics


Functional Space Program Table 4-4: Education — Proposed Allocations

Category Education A BC or C = A x B (if





(SF) Number of


(SF)


Factor Total NASF Student Services Front Office / Client and User Services Reception Desk Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65

Visitor Waiting Area Office - Support na 0 0 48 1 48 1.35 65Meeting Room - 8 Stations Office - Meeting and Interview na 0 0 200 1 200 1.35 270Meeting Room - 16 Stations Office - Meeting and Interview na 0 0 300 1 300 1.35 405Meeting Room A - 4 Stations (non-Bookable) Office - Meeting and Interview na 0 0 72 1 72 1.35 97Meeting Room B - 4 Stations (non-Bookable) Office - Meeting and Interview na 0 0 72 1 72 1.35 97Meeting Room C - 4 Stations (non-Bookable) Office - Meeting and Interview na 0 0 72 1 72 1.35 97Meeting Room D - 4 Stations (non-Bookable) Office - Meeting and Interview na 0 0 72 1 72 1.35 97

Front Office / Client and User Services Total 1 884 8 884 1.35 1,193Communication Services Manager Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Assistant Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Educational Assistants Office - Staff Accommodation Type G 48 4 192 1 192 1.35 259Speech Pathologist Office - Staff Accommodation Type G 48 20 960 1 960 1.35 1,296Meeting Room A - 4 Stations (non-Bookable) Office - Meeting and Interview na 0 0 72 1 72 1.35 97Resource / Workroom (shared with Autism) Office - Support na 0 0 300 1 300 1.35 405Shared Rolling Files (see Psychological Services) Office - Support na 0 0 0 1 0 0Casual Staff Office - Staff Accommodation Type G 48 2 96 1 96 1.35 130

Communication Services Total 28 1,818 8 1,818 1.35 2,454Psychological Services Manager Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Assistant Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Psychologists Office - Staff Accommodation Type G 48 16 768 1 768 1.35 1,037Meeting Room A - 4 Stations (non-Bookable) Office - Meeting and Interview na 0 0 72 1 72 1.35 97Storage Room (Tests, Manuals, Carts, etc.) Office - Support na 0 0 150 1 150 1.35 203Shared Rolling Files Office - Support na 0 0 250 1 250 1.35 338Resource / Workroom / Computer Station Office - Support na 0 0 150 1 150 1.35 203Casual Staff Office - Staff Accommodation Type G 48 2 96 1 96 1.35 130

Psychological Services Total 20 1,684 8 1,684 1.35 2,273Autism Services Manager Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Autism Services Staff Office - Staff Accommodation Type G 48 5 240 1 240 1.35 324Autism Services Total 6 390 2 390 1.35 527General Office Support Facilities Office Support Workroom - Copier / Printer / Supplies Office - Support na 0 0 100 1 100 1.35 135


General Office Support Facilities Total 0 240 3 240 1.38 332Student Services Total 55 5,016 29 5,016 1.35 6,780

Social Work Services / Special Education Services Front Office / Client and User Services Reception Desk Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Visitor Waiting Area Office - Support na 0 0 48 1 48 1.35 65Meeting Room - 8 Stations Office - Meeting and Interview na 0 0 200 1 200 1.35 270Meeting Room - 16 Stations Office - Meeting and Interview na 0 0 300 1 300 1.35 405Meeting Room A - 4 Stations (non-Bookable) Office - Meeting and Interview na 0 0 72 1 72 1.35 97Meeting Room B - 4 Stations (non-Bookable) Office - Meeting and Interview na 0 0 72 1 72 1.35 97Meeting Room C - 4 Stations (non-Bookable) Office - Meeting and Interview na 0 0 72 1 72 1.35 97Meeting Room D - 4 Stations (non-Bookable) Office - Meeting and Interview na 0 0 72 1 72 1.35 97

Front Office / Client and User Services Total 1 884 8 884 1.35 1,193Administration SESS Administrator Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130

SESS Assistant Office - Staff Accommodation Type G 48 3 144 1 144 1.35 194Administration Total 4 240 2 240 1.35 324Social Work Services Manager Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Assistant Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Social Workers Office - Staff Accommodation Type G 48 29 1,392 1 1,392 1.35 1,879

Social Work Services Total 31 1,590 3 1,590 1.35 2,147Special Education Services Principal Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Assistant Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65AACT Teachers Office - Staff Accommodation Type G 48 2 96 1 96 1.35 130Educational Assistants Office - Staff Accommodation Type G 48 4 192 1 192 1.35 259Itinerant Teachers - Blind Office - Staff Accommodation Type G 48 4 192 1 192 1.35 259Itinerant Teachers - Deaf Office - Staff Accommodation Type G 48 7 336 1 336 1.35 454Itinerant Teachers - LD/MID Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Special Assignment Teachers Office - Staff Accommodation Type G 48 3 144 1 144 1.35 194Special Education Consultants Office - Staff Accommodation Type G 48 9 432 1 432 1.35 583TWEP Office - Staff Accommodation Type G 48 2 96 1 96 1.35 130

Special Education Services Total 34 1,734 10 1,734 1.35 2,341Specialized Support Facilities Learning Materials Reference Centre Office - Support na 0 0 150 1 150 1.35 203Specialized Support Facilities Total 0 150 1 150 1.35 203General Office Support Facilities Office Support Workroom - Copier / Printer / Supplies Office - Support na 0 0 100 1 100 1.35 135


General Office Support Facilities Total 0 280 4 340 1.33 453Social Work Services / Special Education Services Total 70 4,878 28 4,938 1.35 6,660


Functional Space Program Table 4-4: Education — Proposed Allocations (continued)

Category Education A BC or C = A x B (if





(SF) Number of


(SF)


Factor Total NASF Program & Assessment / Student Success Front Office / Client and User Services Reception Desk Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65

Visitor Waiting Area Office - Support na 0 0 48 1 48 1.35 65Meeting Room - 8 Stations Office - Meeting and Interview na 0 0 200 1 200 1.35 270Meeting Room - 16 Stations Office - Meeting and Interview na 0 0 300 1 300 1.35 405Meeting Room A - 4 Stations (non-Bookable) Office - Meeting and Interview na 0 0 72 2 144 1.35 194Meeting Room B - 4 Stations (non-Bookable) Office - Meeting and Interview na 0 0 72 2 144 1.35 194Meeting Room C - 4 Stations (non-Bookable) Office - Meeting and Interview na 0 0 72 2 144 1.35 194Meeting Room D - 4 Stations (non-Bookable) Office - Meeting and Interview na 0 0 72 2 144 1.35 194

Front Office / Client and User Services Total 1 884 12 1,172 1.35 1,582Student Success Principal Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Administrative Assistant Office - Staff Accommodation Type G 48 3 144 1 144 1.35 194Math Facilitators Office - Staff Accommodation Type G 48 3 144 1 144 1.35 194Secondary Program Team Office - Staff Accommodation Type G 48 8 384 1 384 1.35 518

Student Success Total 15 822 4 822 1.35 1,110Elementary Focus Program Principal Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Program Effectiveness Consultants Office - Staff Accommodation Type G 48 10 480 1 480 1.35 648Program Effectiveness Administrative Assistants Office - Staff Accommodation Type G 48 5 240 1 240 1.35 324

Elementary Focus Program Total 16 870 3 870 1.35 1,175EBEST Manager Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Data integrationist Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Program Research Analyst Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130Research Assistant Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Teacher Research Consultant Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130Research Statistician Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Secure Storage Room Office - Support na 0 0 100 1 100 1.35 135

EBEST Total 6 586 7 586 1.35 791School Effectiveness Framework Principal Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203School Effectiveness Framework Total 1 150 1 150 1.35 203Parenting & Family Literacy Supervisor Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Staff Office - Staff Accommodation Type G 48 2 96 1 96 1.35 130Parenting & Family Literacy Total 3 246 2 246 1.35 332Special Assignment Teacher Special Assignment Teacher Office - Staff Accommodation Type F 96 2 192 2 192 1.35 259Special Assignment Teacher Total 2 192 2 192 1.35 259Information Technology Administrative Assistant Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65

eLearning Teacher Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65IT Consultant Office - Staff Accommodation Type G 48 3 144 1 144 1.35 194

Information Technology Total 5 240 3 240 1.35 324Athletics Athletics Convenor Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Assistant Athletics Convenor Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Athletic Assistant Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65

Athletics Total 3 246 3 246 1.35 332Specialized Support Facilities Learning Materials Reference Centre Office - Support na 0 0 150 1 150 1.35 203

Resource / Workroom / Prep. Room Office - Support na 0 0 150 1 150 1.35 203IT - Resource Room Office - Support na 0 0 100 2 200 1.35 270Athletics Workroom / Award Storage Office - Support na 0 0 150 1 150 1.35 203Kit Storage - See Warehouse Section Office - Support na 0 0 0 1 0 0

Specialized Support Facilities Total 0 550 6 650 1.35 878General Office Support Facilities Office Support Workroom - Copier / Printer / Supplies Office - Support na 0 0 100 1 100 1.35 135


General Office Support Facilities Total 0 240 3 240 1.38 332Program & Assessment / Student Success Total 52 5,026 46 5,414 1.35 7,317

Grand Total 177 14,920 103 15,368 1.35 20,757


Functional Space Program Administration

Administration units are currently spread across four sites at the Education Centre, Crestwood, Maple Lane, and Memorial. The Functional Space Program for the Administration category accommodates 169 staff and accounts for 24% of the Education Centre allocations at 29,890 NASF.

Administration units include:

Superintendent Business and Treasurer

Superintendent Human Resources


- Budget - Finance (Accounting, Analysis, Accounts Payable) - Payroll - Purchasing

Facilities Management Units

- Administration - Accommodation and Planning - Capital Projects - Maintenance and Energy - Caretaking and Property

Human Resources

- Administration - Employee Relations - Employee Accommodation - Pension / Benefits and Records - Staff Development - Mentorship / Leadership - Health and Safety

Computer Services

- Administration - Client Services - Corporate Services - Technical Services - Data Centre / IT and AV Equipment Support


Functional Space Program Table 4-5: Administration — Proposed Allocations

Category Administration A BC or C = A x B (if





(SF) Number of


(SF)


Factor Total NASF Superintendents Front Office / Client and User Services Reception Desk Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65

Visitor Waiting Area Office - Support na 0 0 48 1 48 1.35 65Meeting Room - 12 Stations Office - Meeting and Interview na 0 0 225 1 225 1.35 304

Front Office / Client and User Services Total 1 321 3 321 1.35 433Superintendent of Business and Treasurer Superintendent of Business and Treasurer Office - Staff Accommodation Type C 225 1 225 1 225 1.35 304

Executive Assistant Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130Superintendent of Business and Treasurer Total 2 321 2 321 1.35 433Superintendent of Human Resources Superintendent of Human Resources Office - Staff Accommodation Type C 225 1 225 1 225 1.35 304

Executive Assistant Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130Superintendent of Human Resources Total 2 321 2 321 1.35 433General Office Support Facilities Office Support Workroom - Copier / Printer / Supplies Office - Support na 0 0 100 1 100 1.35 135


General Office Support Facilities Total 0 200 3 200 1.35 270Superintendents Total 5 1,163 10 1,163 1.35 1,570Business and Administrative Services Front Office / Client and User Services Reception Desk Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65

Visitor Waiting Area Office - Support na 0 0 48 1 48 1.35 65Meeting Room - 16 Stations Office - Meeting and Interview na 0 0 300 1 300 1.35 405Meeting Room A - 4 Stations (non-Bookable) Office - Meeting and Interview na 0 0 72 1 72 1.35 97Meeting Room B - 4 Stations (non-Bookable) Office - Meeting and Interview na 0 0 72 1 72 1.35 97

Front Office / Client and User Services Total 1 540 5 540 1.35 729Budget Manager Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Budget Analyst Office - Staff Accommodation Type E 100 3 300 1 300 1.35 405Internal Audit Office - Staff Accommodation Type E 100 1 100 1 100 1.35 135School Budget / Fund Support Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130Budget Analyst Assistant Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130Enrolment Assistant Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130

Budget Total 8 838 6 838 1.35 1,131Finance - Accounting, Analysis, AP Manager Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Accounting Analyst Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Accounting Supervisor Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203Administrative Assistant Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65AP Administrator Office - Staff Accommodation Type G 48 5 240 1 240 1.35 324AP Supervisor Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203Senior Finance Analyst Office - Staff Accommodation Type E 100 2 200 2 200 1.35 270

Finance - Accounting, Analysis, AP Total 12 986 8 986 1.35 1,331Finance - Payroll Senior Payroll Administrator Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Payroll Supervisor Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203Payroll Administrator Office - Staff Accommodation Type G 48 4 192 1 192 1.35 259

Finance - Payroll Total 6 492 3 492 1.35 664Purchasing Manager Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Procurement Supervisor Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203Buyer Office - Staff Accommodation Type E 100 2 200 1 200 1.35 270Junior Buyer/Expeditor Office - Staff Accommodation Type E 100 1 100 1 100 1.35 135Purchasing Assistant Office - Staff Accommodation Type G 48 2 96 1 96 1.35 130Risk Management & Insurance Administrator Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130

Purchasing Total 8 792 6 792 1.35 1,069Specialized Support Facilities Shared Rolling Files Office - Support na 0 0 250 1 250 1.35 338

Secure Storage Room (Fire Resistant Construction) Office - Support na 0 0 150 1 150 1.35 203Specialized Support Facilities Total 0 400 2 400 1.35 540General Office Support Facilities Office Support Workroom - Copier / Printer / Supplies Office - Support na 0 0 100 1 100 1.35 135


General Office Support Facilities Total 0 240 3 240 1.38 332Business and Administrative Services Total 35 4,288 33 4,288 1.35 5,797


Functional Space Program Table 4-5: Administration — Proposed Allocations (continued)






(SF) Number of


(SF)


Factor Total NASF Facilities Management Front Office / Client and User Services Reception Desk Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65

Visitor Waiting Area Office - Support na 0 0 48 1 48 1.35 65Meeting Room - 8 Stations Office - Meeting and Interview na 0 0 200 1 200 1.35 270Meeting Room - 16 Stations Office - Meeting and Interview na 0 0 300 1 300 1.35 405Meeting Room A - 4 Stations (non-Bookable) Office - Meeting and Interview na 0 0 72 1 72 1.35 97Meeting Room B - 4 Stations (non-Bookable) Office - Meeting and Interview na 0 0 72 1 72 1.35 97

Front Office / Client and User Services Total 1 740 6 740 1.35 999Administration Senior Manager Office - Staff Accommodation Type C 225 1 225 1 225 1.35 304

Administrative Assistant Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Administration Total 2 273 2 273 1.35 369Accommodation and Planning Manager Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Boundries Administrator Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Co-ordinator Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Supervisor Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Planning Administrator Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65

Accommodation and Planning Total 5 342 5 342 1.35 462Capital Projects Manager Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Administrative Assistant Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Contract Project Supervisor Office - Staff Accommodation Type G 48 2 96 1 96 1.35 130Facilities Technician Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Project Supervisor Office - Staff Accommodation Type G 48 3 144 1 144 1.35 194Plan Layout Workstation (Shared) Office - Support Type F 96 0 96 1 96 1.35 130

Capital Projects Total 8 582 6 582 1.35 786Maintenance & Energy Manager Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Administrative Assistant Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Energy & HVAC - Lead Supervisor Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203Energy & HVAC - Clerk Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Energy & HVAC - HVAC Supervisor Office - Staff Accommodation Type F 96 3 288 1 288 1.35 389GSSS - Lead Supervisor Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203GSSS - FM Clerk/Assistant Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65GSSS - Supervisor Life Safety Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130GSSS - Supervisor Structures, Plumbing and Drainage Office - Staff Accommodation Type F 96 2 192 1 192 1.35 259Electrical Services - Supervisor Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203Regulated Substances - Supervisor Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203Regulated Substances - Foreman Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Regulated Substances - Technician Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65

Maintenance & Energy Total 16 1,566 13 1,566 1.35 2,114Caretaking and Property Manager Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Administrative Assistant Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Area Supervisor - Central Office - Staff Accommodation Type E 100 1 100 1 100 1.35 135Supervisor: Training, Waste Management Office - Staff Accommodation Type E 100 1 100 1 100 1.35 135Custodial - Central Office - Staff Accommodation Workroom / Othe 24 7 168 1 168 1.00 168Parking and Security Office - Staff Accommodation Workroom / Othe 24 8 192 1 192 1.00 192

Caretaking and Property Total 19 758 6 758 1.18 897Specialized Support Facilities Accommodation and Planning Records Storage Room Office - Support na 0 0 150 1 150 1.35 203

Building Automation Control Room Office - Support na 0 0 100 1 100 1.35 135FM and CP Plan Records Storage and Workroom Office - Support na 0 0 400 1 400 1.35 540



General Office Support Facilities Total 0 340 4 340 1.37 467Facilities Management Total 51 5,251 45 5,251 1.33 6,971








(SF) Number of


(SF)


Factor Total NASF Human Resources Front Office / Client and User Services Reception Desk Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65

Visitor Waiting Area Office - Support na 0 0 48 1 48 1.35 65Meeting Room - 16 Stations Office - Meeting and Interview na 0 0 300 1 300 1.35 405Meeting Room A - 4 Stations (non-Bookable) Office - Meeting and Interview na 0 0 72 1 72 1.35 97Meeting Room B - 4 Stations (non-Bookable) Office - Meeting and Interview na 0 0 72 1 72 1.35 97Meeting Room C - 4 Stations (non-Bookable) Office - Meeting and Interview na 0 0 72 1 72 1.35 97

Front Office / Client and User Services Total 1 612 6 612 1.35 826Administration Senior Manager Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

HRIS / Payroll Project Manager Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203Administration Total 2 300 2 300 1.35 405Employee Relation Human Resources Assistant Office - Staff Accommodation Type G 48 4 192 1 192 1.35 259

Human Resources Officer Office - Staff Accommodation Type G 48 4 192 1 192 1.35 259Human Resources Manager Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Employee Relation Total 9 534 3 534 1.35 721Employee Accommodation Coordinator, Disability Management EAP Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130

Return to Work Coordinator Office - Staff Accommodation Type G 48 2 96 2 96 1.35 130WSIB / HR Greeter Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65

Employee Accommodation Total 4 240 4 240 1.35 324Pension / Benefits and Records Manager Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Benefits - Health Non-teaching Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Benefits - Health Teaching Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Coordinator of Employee Records Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65HR System Administrator Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Pension - Non-teaching Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Pension - Teaching Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65SEMs Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Sick Leave Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Teacher Records and Qualifications Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65

Pension / Benefits and Records Total 10 582 10 582 1.35 786Staff Development Supervisor Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Staff Development Assistant Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Staff Development Total 2 198 2 198 1.35 267Mentorship / Leadership Principal Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Part-time / Casual Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Mentorship / Leadership Total 2 198 2 198 1.35 267Health and Safety Manager Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Health and Safety Assistant Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Health and Safety Specialist Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130Safety Technician Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65

Health and Safety Total 4 342 4 342 1.35 462Specialized Support Facilities General Staff Record Room - Secured Office - Support na 0 0 200 1 200 1.35 270

Staff Accommodation Staff Record Room - Secured Office - Support na 0 0 100 1 100 1.35 135General Storage - Health & Safety and Employee Recruitment Office - Support na 0 0 100 1 100 1.35 135



General Office Support Facilities Total 0 240 3 240 1.38 332Human Resources Total 34 3,646 39 3,646 1.35 4,930








(SF) Number of


(SF)


Factor Total NASF Computer Services Front Office / Client and User Services Reception Desk Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65

Visitor Waiting Area Office - Support na 0 0 48 1 48 1.35 65Meeting Room - 8 Stations Office - Meeting and Interview na 0 0 200 1 200 1.35 270Meeting Room - 16 Stations Office - Meeting and Interview na 0 0 300 1 300 1.35 405Meeting Room A - 4 Stations (non-Bookable) Office - Meeting and Interview na 0 0 72 1 72 1.35 97Meeting Room B - 4 Stations (non-Bookable) Office - Meeting and Interview na 0 0 72 1 72 1.35 97IT Training Rooms - See Learning, Training and Conference CoOffice - Support na 0 0 0 0 0 0

Front Office / Client and User Services Total 1 740 6 740 1.35 999Client Services Database Administrator Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130

Supervisor Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203Help Desk Administrator Office - Staff Accommodation Type F 96 3 288 1 288 1.35 389Training & Support Coordinator Office - Staff Accommodation Type F 96 5 480 1 480 1.35 648Help Desk - User Management Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130Report Writer Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130Report Writer (Temp.) Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65

Client Services Total 13 1,254 7 1,254 1.35 1,693Administration Manager Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Administrative Assistant Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Administration Total 2 198 2 198 1.35 267Corporate Services Communications Assistant Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130

Corporate Network Administrator Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130Corporate System Administrator Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130Database Administrator Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130Supervisor Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Corporate Services Total 5 534 5 534 1.35 721Technical Services Computer Technician Office - Staff Accommodation Type F 96 14 1,344 1 1,344 1.35 1,814

Computer Technician Project Coordinator Office - Staff Accommodation Type E 100 4 400 1 400 1.35 540 Supervisor Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Technical Services Total 19 1,894 3 1,894 1.35 2,557IT and AV Equipment Support Computer Technician Office - Staff Accommodation Type F 96 3 288 1 288 1.35 389

Multi Media Technician Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130Laptop/Hardware Service Room Office - Support na 0 0 800 1 800 1.00 800Laptop Image/Desktop Image Management Room Office - Support na 0 0 800 1 800 1.00 800A/V Equipment Room and Repair Area Office - Support na 0 0 800 1 800 1.00 800

IT and AV Equipment Support Total 4 2,784 5 2,784 1.05 2,918Data Centre Data Centre Other na 0 0 1,000 1 1,000 1.00 1,000

Network Service / Storage Room Other na 0 0 100 1 100 1.35 135Data Centre Total 0 1,100 2 1,100 1.03 1,135General Office Support Facilities Office Support Workroom - Copier / Printer / Supplies Office - Support na 0 0 100 1 100 1.35 135


General Office Support Facilities Total 0 240 3 240 1.38 332Computer Services Total 44 8,744 33 8,744 1.21 10,622

Grand Total 169 23,092 160 23,092 1.29 29,890


Functional Space Program Learning Support and Physical Resources Operations

The units that have been grouped in this category include:

Library Learning Resource Centre and Archives

Mail and Printing

Warehouse and Warehouse Support

Tradesperson, Technician, and Caretaking Support

Maintenance Workshops

These units employ 71 staff and require 22,191 NASF, roughly 18% of the Education Centre program.


Functional Space Program Table 4-6: Learning Support and Physical Resources Operations — Proposed Allocations

Category Learning Support and Physical Resources Operations A BC or C = A x B (if





(SF) Number of


(SF)


Factor Total NASF Library Learning Resource Centre / Archives Library & Media Services Manager - Head Librarian Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Systems Technician Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Media Library Office - Staff Accommodation Type G 48 5 240 1 240 1.35 324Cataloguing Office - Staff Accommodation Type G 48 5 240 1 240 1.35 324Special Assignment Teacher - Libraries Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Casual Staff Office - Staff Accommodation Workroom / Othe 24 4 96 1 96 1.35 130

Library & Media Services Total 17 822 6 822 1.35 1,110Kit Services Kit Services - Coordinator Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130

Kit Services - Clerk Office - Staff Accommodation Type G 48 2 96 1 96 1.35 130Kit Services Total 3 192 2 192 1.35 259Archives Manager Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203Archives Total 1 150 1 150 1.35 203Specialized Support Facilities Meeting Room - 8 Stations Office - Meeting and Interview na 0 1 200 1 200 1.35 270

Media Library Office - Support na 0 1 1,000 1 1,000 1.00 1,000Server Room Office - Support na 0 1 100 1 100 1.35 135Teacher Resource Room Office - Support na 0 1 200 1 200 1.35 270

Specialized Support Facilities Total 4 1,500 4 1,500 1.12 1,675Library Learning Resource Centre / Archives Total 25 2,664 13 2,664 1.22 3,246Mail & Printing Mail & Printing Coordinator Office - Staff Accommodation Type E 100 1 100 1 100 1.35 135

Mailroom Administrator Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Printing Clerk Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Printing / Mail Room Office - Support na 0 0 2,500 1 2,500 1.00 2,500Staging Area (Shipping / Receiving) Office - Support na 0 0 500 1 500 1.00 500

Mail & Printing Total 3 3,196 5 3,196 1.02 3,265Mail & Printing Total 3 3,196 5 3,196 1.02 3,265Warehouse Support Warehouse Office Client Service Area Office - Staff Accommodation na 0 0 200 1 200 1.00 200

Warehouse Supevisor Office - Staff Accommodation Type E 100 1 100 1 100 1.00 100Warehouse Office Total 1 300 2 300 1.00 300Shipping & Receiving Loading Dock High Bay Workshop or Warehouse na 0 0 200 1 200 1.00 200

Packing / Crating / Cataloguing Work Area High Bay Workshop or Warehouse na 0 0 200 1 200 1.00 200Staging Area / Temporary Storage High Bay Workshop or Warehouse na 0 0 1,000 1 1,000 1.00 1,000Forklift / Genie Lift Parking Area High Bay Workshop or Warehouse na 0 0 200 1 200 1.00 200

Shipping & Receiving Total 0 1,600 4 1,600 1.00 1,600Kit Services Kit Services - Helper Office - Staff Accommodation Type G 48 1 48 1 48 1.00 48Kit Services Total 1 48 1 48 1.00 48

Warehouse Support Total 2 1,948 7 1,948 1.00 1,948Warehouse - Heavy Duty Racks, with Lifting Equipment Kit Services Kit Assembly & Inspection Workroom High Bay Workshop or Warehouse na 0 0 200 1 200 1.00 200

Kit Storage - Library Learning Resource Centre High Bay Workshop or Warehouse na 0 0 1,500 1 1,500 1.00 1,500Kit Storage - Elementary Focus Program High Bay Workshop or Warehouse na 0 0 900 1 900 1.00 900

Kit Services Total 0 2,600 3 2,600 1.00 2,600Maintenance & Energy Plumbing High Bay Workshop or Warehouse na 0 0 300 1 300 1.00 300

Building Maintenance High Bay Workshop or Warehouse na 0 0 450 1 450 1.00 450Electrical Services High Bay Workshop or Warehouse na 0 0 150 1 150 1.00 150HVAC Services High Bay Workshop or Warehouse na 0 0 300 1 300 1.00 300Regulated Sustances High Bay Workshop or Warehouse na 0 0 300 1 300 1.00 300

Maintenance & Energy Total 0 1,500 5 1,500 1.00 1,500Caretaking & Property Employee Accommodation Equipment Storage High Bay Workshop or Warehouse na 0 0 300 1 300 1.00 300

Consumable Storage High Bay Workshop or Warehouse na 0 0 300 1 300 1.00 300Furniture and Equipment Inventory High Bay Workshop or Warehouse na 0 0 300 1 300 1.00 300Equipment Storage / Outdoor Equipment High Bay Workshop or Warehouse na 0 0 300 1 300 1.00 300

Caretaking & Property Total 0 1,200 4 1,200 1.00 1,200Archives Large Artifact Storage High Bay Workshop or Warehouse na 0 0 900 1 900 1.00 900Archives Total 0 900 1 900 1.00 900

Warehouse - Heavy Duty Racks, with Lifting Equipment Total 0 6,200 13 6,200 1.00 6,200


Functional Space Program Table 4-6: Learning Support and Physical Resources Operations — Proposed Allocations (continued)

Category Learning Support and Physical Resources Operations A BC or C = A x B (if





(SF) Number of


(SF)


Factor Total NASF Tradeperson, Technician & Caretaking Support Dispatch and Workorder Desk Maximo Clerk Office - Staff Accommodation Type G 48 2 96 1 96 1.00 96

Dispatch and Workorder Desk Total 2 96 1 96 1.00 96Energy and Maintenance Staff Workroom Asbestos Team Office - Staff Accommodation Workroom / Othe 24 6 144 1 144 1.00 144

Carpenters Office - Staff Accommodation Workroom / Othe 24 4 96 1 96 1.00 96Electrician Office - Staff Accommodation Workroom / Othe 24 2 48 1 48 1.00 48General Maintenance Mechanic Office - Staff Accommodation Workroom / Othe 24 3 72 1 72 1.00 72General Mechanic Office - Staff Accommodation Workroom / Othe 24 6 144 1 144 1.00 144Glaziers Office - Staff Accommodation Workroom / Othe 24 4 96 1 96 1.00 96HVAC Technician Office - Staff Accommodation Workroom / Othe 24 3 72 1 72 1.00 72Locksmiths Office - Staff Accommodation Workroom / Othe 24 2 48 1 48 1.00 48Maintenance Painters Office - Staff Accommodation Workroom / Othe 24 1 24 1 24 1.00 24Painters Office - Staff Accommodation Workroom / Othe 24 4 96 1 96 1.00 96Plumbers Office - Staff Accommodation Workroom / Othe 24 2 48 1 48 1.00 48Warehouse Staff Office - Staff Accommodation Workroom / Othe 24 2 48 1 48 1.00 48

Energy and Maintenance Staff Workroom Total 39 936 12 936 1.00 936Specialized Support Facilities Caretaker Training and Demo Workshop Other na 0 0 600 1 600 1.00 600Specialized Support Facilities Total 0 600 1 600 1.00 600

Tradeperson, Technician & Caretaking Support Total 41 1,632 14 1,632 1.00 1,632Maintenance Workshops Carpentry and Glazing Workshop Work Bench / Fabrication Area - Carpentry / Cabinet Making High Bay Workshop or Warehouse na 0 0 600 1 600 1.00 600

Power Tools, Table Saw, Vertical Panel Saw High Bay Workshop or Warehouse na 0 0 800 1 800 1.00 800Work Bench / Fabrication Area - Glazing High Bay Workshop or Warehouse na 0 0 600 1 600 1.00 600Materials Storage (Glass & Wood) High Bay Workshop or Warehouse na 0 0 600 1 600 1.00 600Finishing Room with Spray Booth (Vented) High Bay Workshop or Warehouse na 0 0 200 1 200 1.00 200

Carpentry and Glazing Workshop Total 0 2,800 5 2,800 1.00 2,800Building Maintenance Workshop Building Maintenance High Bay Workshop or Warehouse na 0 0 600 1 600 1.00 600

Metal Works (Vented) - Grinding and Welding High Bay Workshop or Warehouse na 0 0 200 1 200 1.00 200HVAC Equipment Maintenance High Bay Workshop or Warehouse na 0 0 400 1 400 1.00 400Electrical Equipment Maintenance High Bay Workshop or Warehouse na 0 0 400 1 400 1.00 400Plumbing Equipment Maintenance High Bay Workshop or Warehouse na 0 0 400 1 400 1.00 400

Building Maintenance Workshop Total 0 2,000 5 2,000 1.00 2,000Regulated Substances Workshop Staging Area / Equipment Maintenance High Bay Workshop or Warehouse na 0 0 600 1 600 1.00 600

Regulated Substances Storage (Vented) High Bay Workshop or Warehouse na 0 0 100 1 100 1.00 100Regulated Substances Workshop Total 0 700 2 700 1.00 700Other Locksmith Workshop High Bay Workshop or Warehouse na 0 0 200 1 200 1.00 200

Tool Crib High Bay Workshop or Warehouse na 0 0 200 1 200 1.00 200Other Total 0 400 2 400 1.00 400

Maintenance Workshops Total 0 5,900 14 5,900 1.00 5,900Outdoors Storage - No SF Assigned Maintenance & Energy Board Vehicle Storage - 30 Spaces na na 0 0 0 0 0 0

40' Container (Asbestos Removal) na na 0 0 0 0 0 0Waste Management Bins na na 0 0 0 0 0 0

Maintenance & Energy Total 0 0 0 0 0Athletics Trailer Storage / Exterior Supplies Storage na na 0 0 0 0 0 0Athletics Total 0 0 0 0 0

Outdoors Storage - No SF Assigned Total 0 0 0 0 0Grand Total 71 21,540 66 21,540 1.03 22,191


Functional Space Program Instructional Delivery (Not at Education Centre)

A number of instructional functions that are nonetheless part of the ‘non-instructional’ envelope will not be relocated to a new or renewed Education Centre, although they may be consolidated at an alternative location. The units are presently located at Vincent Massey and Crestwood and consist of offices and instructional spaces to support:

Student Achievement / SALEP

Care, Treatment, and Correctional Programs

Student Success, Program and Assessment / System Alternative Education

Shared Services / Safe Schools

Instructional Delivery has been included in the Functional Space Program and accounts for 10% of the total area at 12,338 NASF. Fourteen staff are employed in instructional delivery units.


Functional Space Program Table 4-7: Instructional Delivery (Not at Education Centre) — Proposed Allocations

Category Instructional Delivery - Not at the Education Centre A BC or C = A x B (if





(SF) Number of


(SF)


Factor Total NASF Student Achievement SALEP Offices SALEP Social Worker Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

SALEP Educational Assistant Office - Staff Accommodation Type G 48 2 96 1 96 1.35 130SALEP 4-Station Meeting and Tutoring Room Instructional Facility na 0 0 200 1 200 1.35 270

SALEP Offices Total 3 446 3 446 1.35 602SALEP Instruction and Support SALEP 12-Station Classroom A with Teacher Workstation - A Instructional Facility na 0 1 600 1 600 1.00 600

SALEP Common Room Instructional Facility na 0 0 600 1 600 1.00 600SALEP 12-Station Classroom B with Teacher Workstation - B Instructional Facility na 0 1 600 1 600 1.00 600

SALEP Instruction and Support Total 2 1,800 3 1,800 1.00 1,800Student Achievement Total 5 2,246 6 2,246 1.07 2,402Care, Treatment and Correctional Programs Care, Treatment and Correctional Programs Principal Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Assistant Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Consultant Office - Staff Accommodation Type F 96 1 96 1 96 1.35 130OSR Files / Office Support Workroom Office - Support na 0 0 150 1 150 1.35 203

Care, Treatment and Correctional Programs Total 3 444 4 444 1.35 599Care, Treatment and Correctional Programs Instruction aClassroom with Teacher Workstation Instructional Facility na 0 0 600 5 3,000 1.00 3,000Care, Treatment and Correctional Programs Instruction and Support Total 0 600 5 3,000 1.00 3,000

Care, Treatment and Correctional Programs Total 3 1,044 9 3,444 1.05 3,599Student Success, Program & Assessment System Alternative Education Principal Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Secretarial Support Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Vice Principal Office - Staff Accommodation Type E 100 1 100 1 100 1.35 135

System Alternative Education Total 3 298 3 298 1.35 402System Alternative Education Instruction and Support Classroom with Teacher Workstation Instructional Facility Type G 0 0 600 5 3,000 1.00 3,000System Alternative Education Instruction and Support Total 0 600 5 3,000 1.00 3,000Specialized Support Facilities Secure File Room (Student Records) Office - Support na 0 0 150 1 150 1.35 203Specialized Support Facilities Total 0 150 1 150 1.35 203

Student Success, Program & Assessment Total 3 1,048 9 3,448 1.05 3,605Shared Services Safe Schools Principal Office - Staff Accommodation Type D 150 1 150 1 150 1.35 203

Administrative Assistant Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65Social Worker Office - Staff Accommodation Type G 48 1 48 1 48 1.35 65

Safe Schools Total 3 246 3 246 1.35 332Safe Schools Instruction and Support Classroom with Teacher Workstation Instructional Facility na 0 0 600 4 2,400 1.00 2,400Safe Schools Instruction and Support Total 0 600 4 2,400 1.00 2,400

Shared Services Total 3 846 7 2,646 1.03 2,732Grand Total 14 5,184 31 11,784 1.05 12,338


Functional Space Program Meeting Rooms

The need for a range of multi-purpose meeting room types to fully support the work of the HWDSB was stressed during the stakeholder consultation to develop a vision for the Education Centre project. Much of the Board’s work is defined by formal and informal face-to-face communications and appropriate and plenty meeting spaces are required.

The table below lists all meeting space include in the Functional Space Program, including those that are programmed as part of units and those that are part of public space.

Table 4-8: Meeting Room Allocations Category Functional Group Function / Position 4 Seats 8 Seats 12 Seats 16 Seats 24 Seats 32 Seats 48 Seats 200 SeatsAssembly, Meeting, Staff and Visitor Facilities Education Centre Atrium Assembly or Exhibition Open Space 1

Education Centre Atrium Total 1Boardroom Complex Multi Purpose Room - Meeting Room - 24 Stations or 1

Committee Meeting Room - 24 Stations 1Boardroom Complex Total 2Learning, Training and Conference Complex Meeting Complex Part A - 24 Seats 1

Meeting Complex Part B - 32 Seats 1Meeting Complex Part C - 32 Seats 1Meeting Complex Part D - 48 Seats 1Parts A+B+C+D Combined - 200 Seats (no NASF Assigned) 1Meeting Room - 24 Stations 1Meeting Room - 32 Stations 1Meeting Room - Demonstration Classroom Configuration 1Computer Training Laboratory A - 24 Stations 1Computer Training Laboratory B - 24 Stations 1Computer Training Laboratory - 32 Stations 1

Learning, Training and Conference Complex Total 5 4 1 1Assembly, Meeting, Staff and Visitor Facilities Total 7 4 1 2On-Site Client Services Assessment Centre 2

Common to Assessment and Community Engagement 1On-Site Client Services Total 2 1Governance and Superintendents of Education Superintendents of Education 2

Common to Board of Trustees and Director's Office 1 1Board of Trustees 1

Governance and Superintendents of Education Total 1 3 1Education Student Services 6 1 1

Social Work Services / Special Education Services 4 1 1Program & Assessment / Student Success 4 1 1

Education Total 14 3 3Administration Superintendents 1

Business and Administrative Services 2 1Human Resources 3 1Facilities Management 2 1 1Computer Services 2 1 1

Administration Total 9 2 1 4Learning Support and Physical Resources Operations Library Learning Resource Centre / Archives 1

Tradeperson, Technician & Caretaking Support 1Learning Support and Physical Resources Operations Total 1 1Instructional Delivery - Not at the Education Centre Student Achievement 1Instructional Delivery - Not at the Education Centre Total 1Grand Total 27 6 5 7 8 5 1 2


Functional Space Program Office Assignments

Education Centre staff will be housed in office types that reflect their positions and responsibilities and support their activities. Please refer to the office template presented on page 2-2.

Table 4-9: Office Type Descriptions Office Type Description Square Ft Type A Private Office 500 Type B Private Office 300 Type C Private Office 225 Type D Private Office 150 Type E Private Office 100 Type F Systems Workstations 96 Type G Systems Workstations 48

Table 4-10: Proposed Office Assignments

Category Functional Group Type A Type B Type C Type D Type E Type F Type G Workroom / Other Grand TotalAssembly, Meeting, Staff and Visitor Facilities Education Centre Atrium 2 2Assembly, Meeting, Staff and Visitor Facilities Total 2 2On-Site Client Services Assessment Centre 1 2 2 13 18

Partnership and Community Engagement 1 1 3 5On-Site Client Services Total 2 2 3 16 23Governance and Superintendents of Education Director's Office 1 1 2 2 6

Superintendents of Education 9 9 2 20Common to Board of Trustees and Director's Office 2 2 3 2 9

Governance and Superintendents of Education Total 1 1 9 2 2 14 6 35Education Student Services 3 52 55

Social Work Services / Special Education Services 2 1 67 70Program & Assessment / Student Success 6 4 42 52

Education Total 11 5 161 177Administration Superintendents 2 2 1 5

Business and Administrative Services 8 9 4 14 35Human Resources 7 2 25 34Facilities Management 1 8 2 6 19 15 51Computer Services 4 4 33 3 44

Administration Total 3 27 15 47 62 15 169Learning Support and Physical Resources Operations Library Learning Resource Centre / Archives 2 1 14 4 21

Mail & Printing 1 2 3Warehouse Support 1 1 2Tradeperson, Technician & Caretaking Support 2 39 41

Learning Support and Physical Resources Operations Total 2 2 1 19 43 67Instructional Delivery - Not at the Education Centre Student Success, Program & Assessment 1 1 1 3

Student Achievement 1 2 3Care, Treatment and Correctional Programs 1 1 1 3Shared Services 1 2 3

Instructional Delivery - Not at the Education Centre Total 4 1 1 6 12Grand Total 1 1 12 48 22 73 270 58 485

0.2% 0.2% 2.5% 9.9% 4.5% 15.1% 55.7% 12.0% 100.0%


Functional Space Program Staff Reassignments

The Functional Space Program has provided a Front Office / Client and User Service function for a number of units as indicated in the table below. Existing staff may need to be reassigned to fill those positions in the areas designated for Governance and Superintendents of Education, Education, and Administration. Receptionists are also recommended for the Boardroom Complex and the Assessment Centre. Three new positions are indicated to support warehousing operations.

Table 4-11: Proposed Staff Reassignments

Category Functional Group Functional Sub-Group Function / Position TotalGovernance and Superintendents of Education Superintendents of Education Front Office / Client and User Services Reception Desk 2

Common to Board of Trustees and Director's Office Front Office / Client and User Services Reception Desk 1Governance and Superintendents of Education Total 3Education Student Services Front Office / Client and User Services Reception Desk 1

Social Work Services / Special Education Services Front Office / Client and User Services Reception Desk 1Program & Assessment / Student Success Front Office / Client and User Services Reception Desk 1

Education Total 3Administration Superintendents Front Office / Client and User Services Reception Desk 1

Business and Administrative Services Front Office / Client and User Services Reception Desk 1Human Resources Front Office / Client and User Services Reception Desk 1Facilities Management Front Office / Client and User Services Reception Desk 1Computer Services Front Office / Client and User Services Reception Desk 1

Administration Total 5Learning Support and Physical Resources Operations Warehouse Support Warehouse Office Warehouse Supevisor 1

Tradeperson, Technician & Caretaking Support Energy and Maintenance Staff Workroom Warehouse Staff 2Learning Support and Physical Resources Operations Total 3Grand Total 14


HWDSB Vision, Objectives, Key Elements Vision Statement

A strong vision statement represents the foundation upon which a project is developed, justified, and implemented. It is the basis for an effective planning process that leads to a series of transformative actions. A vision statement is a powerful tool that describes an idealized view of an organization’s future by creating a vivid mental picture of what is possible…

This is Hamilton-Wentworth District School Board’s vision for its Education Centre.

Hamilton-Wentworth District School Board Education Centre Vision Statement

The Hamilton-Wentworth District School Board’s Education Centre is a vibrant and collaborative place of work, learning, and interaction; the Centre is also an iconic destination where students, parents and the general public converge to learn, access services, debate, and celebrate.

▪ The Board’s non-instructional activities are consolidated to enhance operational synergies in attractive and flexible office environments that foster interaction and creativity among all staff.

▪ The Education Centre is welcoming to employees and visitors because of its landmark exterior design and connection to its neighbourhood. Bright, interior public spaces are used to host fairs, exhibits, ceremonies and events that celebrate learning, achievement and diversity in Hamilton-Wentworth.

▪ Generous meeting and training facilities are available for Board activities, adult and continuing education programmes, and use by community organizations. All spaces are technologically fluent.

▪ A value-added environment exists because of the on-site presence of other community and social services providers and of carefully selected retail outlets dispensing goods and services relevant to the Boards needs and mission.

▪ The Education Centre is readily accessible by public transit and ample parking is available for staff and visitors.

▪ The Education Centre reaches a high level of energy, environmental and sustainable design and complies with the Ontarians with Disabilities Act in an exemplary manner.

Final Report, October 6, 2010 Functional Space Program Page A-1 HWDSB Education Centre

HWDSB Vision, Objectives, Key Elements Education Centre Project Objectives

Objective # 1 Consolidate operations, to the greatest extent possible, in a seamless place of work and learning.

Objective # 2 Develop a welcoming, convenient, accessible, and inclusive environment that mirrors the diverse and evolving constituencies served by the Board.

Objective # 3 Provide a public venue for the celebration of student, staff, and community achievements.

Objective # 4 Plan for the accommodation of wide-ranging learner and support services offered by the Board and community agencies.

Objective # 5 Demonstrate a commitment to sustainability through building design. Anticipate organizational change through flexible accommodations.

Objective # 6 Contribute to the vitality of the Centre’s surroundings and stand as a civic landmark.

Key Elements of the Education Centre Project

Work and Learning ▪ Casual and formal meeting spaces ▪ Training spaces / conference facility ▪ Clustering / networking of Education units

in ways that fosters collaboration ▪ Clustering / networking of Governance and

Administration units in ways that fosters collaboration

▪ Clustering / networking of Operations units in ways that fosters collaboration

▪ Possible satellite location of space intensive operational units

Welcome and Outreach

▪ Welcome Centre: triage and referral service

▪ Town hall environment: event & display space

Service Hub ▪ One-stop configuration ▪ Allowance(s) for co-location of other

agencies and service providers ▪ Possible amenities: fitness - wellness -

sports facility, coffee shop - restaurant, other

Building Performance ▪ Use and showcasing of sustainable technologies and practices

▪ Flexible work and learning environments ▪ Delineation of public and restricted-access

zones / security

Final Report, October 6, 2010 Functional Space Program Page A-2 HWDSB Education Centre

FSP Interview Guide

HWDSB Education Centre Project 2010 Functional Space Program

As you are probably aware, the Hamilton-Wentworth District School Board is considering the consolidation of some, or all, of its six non-instructional facilities1 into a new or renewed Education Centre. The Board has retained the services of Educational Consulting Services Corp. (ECS) to assist with this work.

ECS’s first assignment was to consult with staff and community about a shared vision for the Education Centre and long-term objectives that should be pursued through the project. This work is nearing completion.

ECS’s second assignment consists of developing a Functional Space Program for the Education Centre. This work will provide the Board with important planning information on the amount of space and the types of facilities that are required on a long-term basis.

In the next few weeks ECS consultants will meet with you to obtain the information that is necessary to develop the portion of the Functional Space Program relevant to the department(s) or work unit(s) you oversee. In preparation for these meetings, ECS consultants have requested that you think about, and be prepared to answer the questions listed below (not all the questions listed may apply to your particular group).

Please note that the consultants may request a tour of the office, support, training and workshop areas you currently use.

Your input and contribution to the data collection process is greatly appreciated.

1 Education Centre, Memorial, Maple Lane, Vincent Massey, Red Hill, Crestwood

Final Report, October 6, 2010 Functional Space Program Page B-1 HWDSB Education Centre

FSP Interview Guide Topics of Discussion / Questions

Function within HWDSB and Staffing Complement

Briefly describe the role and responsibilities of your department or unit within HWDSB.

With what other HWDSB department(s) do you work closely and/or share common resources? Or with what other HWDSB department(s) would you like to work closely and share common resources?

Is the staff list used by ECS accurate and up to date?

Considerations on Office Accommodations

Which employees work on confidential matters on a regular basis? How is this confidentiality achieved currently? How could it be achieved in an open office environment?

Which employees have responsibilities outside the office and work “on the road” some or most of the time? What kind of office accommodation should they be provided with in a new or renewed Education Centre?

Unique Office Support Areas

In addition to the typical amenities and equipment (photocopiers, supply storage, filing cabinets, etc.), what unique support or work spaces and equipment does your department or unit use or require? Examples of support spaces include equipment storage rooms, reference materials rooms, workshops, server rooms, lounges/kitchenettes, videoconference or teleconference facilities, etc.

Large Meeting / Training Venues

Describe the type, frequency and size of meetings organized by your department on a regular basis (that may or may not involve other departments or units).

Describe the type, frequency and size of events organized by your department on an occasional basis.

Interaction with External Clients, Staff from Other Departments and Staff attached to Schools

How many clients in a typical day visit your department and meet with your staff?

Who receives visitors? Where do they wait?

Do you have concerns regarding the flow of “visitors” in the office areas occupied by your staff?

Are there peak periods in the course of the year when more visits or meetings occur?

What kinds of meetings occur (one-on-one interviews, group meetings, training sessions, etc.)?

Final Report, October 6, 2010 Functional Space Program Page B-2 HWDSB Education Centre

FSP Interview Schedule During May 2010, ECS met with the following HWDSB representatives to discuss the space requirements for non-instructional units. Some representatives were accompanied by their staff. In total, over 80 persons were interviewed.

Functional Group

Unit Representatives Interviewed

Position Date (2010)

Jessica Brennan Trustee, Ward 13 and Chair of the Board Board of Trustees Heather Miller Executive Assistant and Secretary of the Board of Trustees Liaison John Malloy Director and Secretary of the Board of Trustees Pat Stone Executive Assistant

Director’s Office / Trustee Services

Ken Bain Associate Director

May 31

John Laverty Superintendent of Education Pat Rocco Superintendent of Education Pam Reinholdt Superintendent of Education Sharon Stephanian Superintendent of Education Scott Sincerbox Superintendent of Education Janice Tomlinson Superintendent of Operations Don Grant Superintendent of Business and Administrative Services Krys Croxall Superintendent of Program & Assessment Services Vicki Corcoran Superintendent of Student Services John Forbeck Superintendent of Human Resources

Superintendents of Education

Peter Joshua Superintendent of Student Success

May 18

Superintendents’ Office Barb Beattie Executive Assistant May 20 Jackie Penman Manager Sarah Lennox Web / Graphic Designer

Governance and Superintendents of Education

Corporate Communications

Sue Phillips Coordinator

May 25

Irene Polidori Manager, Finance Eva Veersammy Payroll Supervisor Jan Kielt Accounting Supervisor

May 26

Lucy Veerman Manager, Budget Mike Newman Budget Analyst

May 20

Jane Miceli Manager, Purchasing, Mail and Printing


Dave Bennet Procurement Supervisor May 26

John Forbeck Superintendent, Human Resources Salvina Bertin Coordinator, Disability Management, Employee Accommodation Paul Baldwin Manager, Pension / Benefits and Records

May 18

Corey Boyle Manager, Health and Safety Jennifer Faulkner Supervisor, Staff Development

Human Resources

Laura Romano Principal, Mentorship / Leadership

May 21

Don Hall Senior Manager Neelam Sanduja Administrative Assistant Dan Mckerral Manager, Accommodation and Planning

Facilities Management

Bruce Thompson Manager, Capital Projects

May 18

Pam Nielsen Supervisor, Client Services Howard Gardiner Supervisor, Corporate Services

Administration

Computer Services

Jason Schellenberg Supervisor, Technical Services

May 28

Equity Department Assessment Centre

Gail Belisario Principal May 28 On Site Client Services

Partnership and Community Engagement

April Morganti Manager May 17

Final Report, October 6, 2010 Functional Space Program Page C-1 HWDSB Education Centre

FSP Interview Schedule Functional Unit Representatives Position Date (2010) Group Interviewed

Nancy Herrell Manager, Communication Services Dianne Parr Manger, Autism Services

Student Services

Christine Gudas-Murphy Manager, Psychological Services David Hoy Manager, Social Work Services

May 26

Social Work Services and Special Education Services Diana Furry Principal, Special Education Services May 20

Helen McGregor Principal, Student Success May 27 Debra Chabot Principal, Elementary Focus Program Jennifer Powell-Fralick Supervisor, Parenting and Family Literacy

May 18

John Leyzer Principal, School Effectiveness Framework Tanya Roglich Special Assignment Teacher

May 25

Marilyn Legault Information Technology May 28 Kathy Short Manager, EBEST May 21

Education

Program Assessment and Student Success

Chris Newman Athletics Convenor May 20 Marjorie Gibson Manager, Library & Media Services Program & Assessment Services Svetlana Cherkovich Coordinator, Kit Services

May 21

Mail and Printing John Likavec Printing and Mailroom Coordinator May 26 John Moffat Manager Eva Kern Administrative Assistant Mark Bottrell Area Supervisor

Caretaking and Property

Craig Noble Training and Waste Management Supervisor

May 27

Kevin Morton Manager Stephen Stirling Lead Supervisor Todd Salerno Lead Supervisor / Energy John Sanderson Supervisor, Electrical

Learning Resources and Physical Resources

Maintenance and Energy

Kevin Coveney Supervisor, Regulated Substances

May 17

Program Assessment and Student Success

Virginia McCulloch Principal, System Alternative Education May 27

Student Achievement Tim Kay Social Worker, SALEP Care, Treatment, and Correctional Programs

Steve Oulahen Principal May 17

Instructional Delivery (Off-Site)

Shared Services Chuck Buttle Principal, Safe Schools May 27

Final Report, October 6, 2010 Functional Space Program Page C-2 HWDSB Education Centre

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