faqs and information for new faculty at unm-los alamos · 8/22/2012 new faculty faqs, v4.0 p 1 of...

8/22/2012 NewFacultyFAQs,V4.0 p1of15

FAQsandInformationforNewFacultyatUNM-LosAlamos

Fall2015

ThiscompilationofFAQsisintendedtocovermanyofthequestionsthatnewfacultyhavewhentheybeginteachingatUNM-LA.ItisnotintendedtobeacomprehensivestatementofUNM-LApolicy,andindeed,wherecontradictionsexist,officialUNMpublicationsandwebsiteswillprevail.Itsintentistohelpnewfacultygetajump-start.ThisFAQfocusesprimarilyontheLosAlamosCampusanditslowerdivisioncourses.Althoughmostoftheinformationappliestoallfaculty,moreinformationthatisspecifictotheExtendedUniversitycanbeobtainedfromCindyLeyba,[email protected],omissions,changes,andsuggestionstoKateriMorrisatOfficeofInstruction-katerim@unm.edu


ContentsWhodoIseeabout…? .................................................................. 4Whereareclassrooms,officesandfacilitieslocated?Howareroomsnumbered? .......... 5WheredoIfindinformationandanswerstoquestions? .................................. 5HowdoIobtainaUNMNetID? ......................................................... 5Whatismyemailaddress? ............................................................. 6WhattrainingamIrequiredtotake,asanewfacultymember? ........................... 6BooksandtheBookstore ............................................................... 6

HowdoIobtainexaminationordeskcopiesoftextbooks? ............................................... 6HowdoIrequesttextbooksformyclasses? ............................................................. 6

Communications ....................................................................... 7Howisofficialinformationcommunicatedtofaculty? .................................................... 7

ComputerandNetworkEnvironments ................................................... 7WhatcomputeraccountsdoIneedatUNM-LA? ......................................................... 7HowdoIreportaproblemorobtainassistancewithcampuscomputersornetworks? ..................... 7

MyCourses ............................................................................ 7Whatneedstobeincludedinmycoursesyllabus? ....................................................... 7Ismycoursecomparablewithitsmaincampuscounterpart? ............................................. 8DoIneedtousethesametextbooksasareusedforMainCampusClasses? ............................... 8HowdoIpublicizemycourse? .......................................................................... 8HowdoIobtainmyclasslist? ........................................................................... 8DoIneedtokeeptrackofattendance? .................................................................. 9

CourseCancellations ................................................................... 9Whathappensifnotenoughstudentsenrollformycourse? .............................................. 9HowdoIdropstudentsfrommycourse? .............................................................. 10HowdoIreportstudentswhoarehavingacademicdifficulty? .......................................... 10HowdoIarrangeformake-upexamsforstudentswhomissanexam? .................................. 10HowdoIreportfinalgrades? ......................................................................... 11WhathappensifIdon’treportfinalgrades? ........................................................... 11Whatistheuniversitypolicyongrading?Ondroppingorwithdrawingfromclasses? .................... 11IsaC-justalowC? ................................................................................... 11CanIpostmystudents’gradesoremailstudentstheirgrades? ......................................... 12Whatcourse-relatedmaterialsamIrequiredtoturnin? ................................................ 12I’msickorcan’tmeetmyclassforsomeotherreason–whatdoIdo? ................................... 12Cancelledclassesduetoinclementweather: ........................................................... 12EndofthesemesterEVALUATIONS: ................................................................... 13

StudentLearningOutcomesAssessment ................................................ 13InstructionalSupport .................................................................. 13

HowdoIusethephotocopymachines? ............................................................... 13WhatareclassroomsMediaStationsandhowdoIusethem? .......................................... 14CanIgettrainingonhowtouseinstructionalmediaandinstructionaltechnology? ...................... 14HowdoIobtainclassroomsupplies? .................................................................. 14HowdoIobtainsuppliesforsciencelabsorartstudiowork? ........................................... 14WillIhaveanoffice,andamIrequiredtoholdofficehours? ............................................ 14

MiscellaneousTopics .................................................................. 15


IfItakeaclass,willtheUniversitypaymytuition? ..................................................... 15AretherefacultymeetingsthatIamrequiredtoattend? ............................................... 15IwouldliketoattendaworkshoporconferencerelatedtothecoursesIteach.WilltheUniversitypaysomeorallofthecosts? ................................................................................... 15WheredoIgetaFacultyUNMIDcard(alsocalledaLoboCard)? ........................................ 15


WhodoIseeabout…?Thedirectoryofcorefacultyandstaff,listingjobfunctions,canbefoundontheUNM-LAwebsite,here:http://losalamos.unm.edu/about/directory.html

§ InterimExecutiveDirector CynthiaRooney,PhDOffice105,661-4689,[email protected]

§ InterimDeanofInstruction KayWillertonOffice604,661-4680,[email protected]

§ UNM-LosAlamosMainNumber (505)662-5919or 1-800-894-5919§ FacultyResources§ FacultyOfficeandClassroomsupplies§ FacultyOfficeSpace

KateriMorris,AssistanttotheDeanInstruction,Office602,661-4693,[email protected]

§ ComputerAccounts§ EmailmailinglistsforUNM-LA§ Computerproblems§ Mediastationproblems(classrooms)

BillGilson-Rm.311,662-0339,920-4332(cell)DeBrayBailey-Rm.503,663-3405

§ Textbookorders § OnlineBookstore

DenniseGallegosBusinessoffice-Bldg.2lowerlevel,663-3416http://bookstore.mbsdirect.net/unm.htm

§ LibraryQuestions§ CourseReserves§ BibliographicInstructionforClasses

DennisDavies-Wilson-661-4685JoeMatthews-662-0343Building7,upperlevel

§ ClassroomMediaStations&SmartboardsandTraining

§ InstructionalTechnologySupportandTraining§ BlackboardLearn

DeBrayBailey-Rm.503A,663-3405CarolFurchner–InstructionalTechnologyOffice662-0342,412-3379(cell)

§ StudentEnrollment/GradeIssues§ EnrollinginaClass

KathrynVigil–RegistrationBuilding1,661-4688

§ StudentAdvisors StudentServices-Bldg.1,662-0332JeffDietz-662-0334GraceWillerton-663-3402Torres,Melissa–661-4690

§ AccelerateProgram GraceWillerton-663-3402,Building1§ FinancialAidadvisor JennyDuran–662-0341,Building1§ Publicityforyourcourses VintonMiller-661-4691,Building2-lowerlevel§ Tutoringforstudents(ASC)§ Proctoringmake-upexams

MaryMartucci–662-0345AcademicSupportCenter(ASC)–Bldg.2,upperlevel

§ ExtendedUniversityquestions CindyLeyba–Bldg.1,Rm.113,663-3407


Whereareclassrooms,officesandfacilitieslocated?Howareroomsnumbered?InLosAlamos,roomsarenumberedaccordingtobuilding.Forexample,theOfficeofInstruction,Room602,islocatedinBuilding6. AmapoftheLosAlamoscampus,showingbuildingandfacilitylocations,canbefoundhere:http://losalamos.unm.edu/about/campus-map/index.html WheredoIfindinformationandanswerstoquestions?à ConsulttheUNM-LAwebsite: http://losalamos.unm.edu/§ FacultyHandbook:

http://losalamos.unm.edu/instruction/faculty-handbook/index.html

§ TheFaculty/Staffsectionofthewebsiteforlinkstofaculty-specificinformation:http://losalamos.unm.edu/faculty-staff/index.html

§ CourseSchedules:http://losalamos.unm.edu/academics/class-schedule.html

§ DirectoriesofCoreFacultyandStaff:http://losalamos.unm.edu/about/directory.html

§ DirectoriesofDepartments:http://losalamos.unm.edu/about/directory.html , Units&Departmentstab.

§ OrganizationChartforUNM-LA:http://losalamos.unm.edu/faculty-staff/administration/index.html

§ UNM-LACatalog: http://losalamos.unm.edu/catalog/index.html

§ UNMMainCampusCatalog:http://catalog.unm.edu/catalogs/2013-2014/§ FacultyLibraryGuide:http://losalamos.unm.edu/library/docs/faculty-handout.pdf

à UNMFastInfoisasearchabledatabaseofquestionsandanswersaboutmanyaspectsofUNManditspolicies:https://unm.custhelp.com/ à SearchUNM-LAWebsite:asearchboxislocatedatthetopoftheUNM-LAhomepage:http://losalamos.unm.edu/.[Afteryourfirstsearch,usedrop-downmenutoselect“LosAlamos”forLosAlamoscampus,andsearchagain.]à SeetheImportantInformationforFacultythatishandedoutatthebeginningofeachsemesterbytheOfficeofInstruction.Itcontainsacheck-listofitemsthatyoumustcompletepriortothestartofyourclass.Ifyouhavenotreceivedit,[email protected]à AskyourDepartmentChair(DC)ortheOfficeofInstructionstaff;oneofthesefolkswillhelpyouhttp://losalamos.unm.edu/instruction/index.html.HowdoIobtainaUNMNetID?YoumusthaveaUNMNetID(alllocations)inordertogetyourUNMemail,accessyourclasslists,postgrades,lookatyourpaystubs,etc.AssoonasyouarenotifiedthatyouhavebeenenteredintoBannerandhaveyourUNMIDNUMBER,createyourUNMNetIDasfollows:


ObtaintheUNMNetId:fromawebbrowser,goto https://netid.unm.edu/ , clickon“Iamnew–IneedaNetID,”andfollowtheinstructions.TocreateyourNetID,youwillhavetoprovideyourSocialSecurityNumberandbirthdate,andmustalsoagreetotheUNMpolicyforuseofcomputeraccounts. OnceyouhavecreatedyourNetId,gobacktohttps://my.unm.edu/cp/home/displaylogin andlogin.NOTE:Yourpasswordexpiresevery180days,andyoumustenteranewone–notonethatyouhaveeverusedpreviously.Youwillreceiveanemailedreminder.Seehttps://netid.unm.edu/ forinstructions.UseyourUNMNetIDandpasswordtologintoanycomputeroncampusthatrequiresyoutologin(computerclassroom,computerlab,andofficecomputers)[email protected],e.g.,[email protected] .YoumayforwardyourUNMemailtoanotheremailaccountifyoulike.Forinstructions,gotohttps://unm.custhelp.com/,clickonthe“GoToFastInfo”button,andthensearchfor“forwardemail.”However,UNMITdoesnotprovidesupportforforwardedemail.WhattrainingamIrequiredtotake,asanewfacultymember?Newfacultymembersarerequiredtotakeseveraltrainingworkshops(mostveryshortandonline).Theseare:

• AmericanDisabilitiesActCompliance(facetoface,presentedjustbeforeFacultyOrientation).• LoboWebforFaculty(takefirst–requiredinordertoaccessLoboWeb,classlists,etc.)• SecuringPrivateData–(takesecond-requiredtoaccessclasslistsandentergrades)• PreventingSexualHarassment(mustbetakenannually)• BasicAnnualSafetyTraining(mustbetakenannually)

Toaccessyourlearningplan,youmusthaveaUNMNetID.Loginathttps://my.unm.edu/cp/home/displaylogin,clickontheFacultyLifeTab,andthen,intheBannerTrainingboxinthelowerright,clickonLearningCentral.BooksandtheBookstoreSinceSummerof2012,therehasbeennophysicalbookstoreoncampus.Studentsmustordertheirtextbooksonline,fromMBSDirectOrderathttp://bookstore.mbsdirect.net/unm.htm.Federallawhaschangedtorequiretransparencyonthecostofeducation,whichrequiresthattextbooksandsupplylistsarepublishedassoonasregistrationforclassesopens.Tobeincompliance,yourtextbooksandlabmanualsmustbepostedintheonlinebookstorebythedatesrequested.HowdoIobtainexaminationordeskcopiesoftextbooks?Mostpublishersprovideexaminationcopiesoftextbooksfreeofcharge.Contactthepublisher’ssalesrepresentativetomakearequest;manypublishersallowyoutodothisbyfillingoutaformontheirwebsite.Ifyouneedadeskcopyorexaminationcopyofatextbook,youshouldrequestthisyourselffromthepublisher.HowdoIrequesttextbooksformyclasses?TheUNM-LAbusinessofficemanagestextbookorders.Youwillreceiveanemailfromthebusinessoffice,requestingalistofyourtextbooksaboutthreemonthsbeforethebeginningofthesemester.FollowingconsultationwithyourDCand/orMainCampus,itisyourresponsibilitytochooseandorderatextbookforyourcourseasearlyaspossible,bythedeadlinegivenbythebusinessoffice.LateordersplaceUNM-LAinnon-compliancewithFederalrequirementsoneducationcosttransparency.Inaddition,yourlateordersmayendupcostingthestudentsmoremoney,andthebookstoreislesslikelytobeabletoobtainusedcopiesofthetextbooks.


Textbookinformationneeded:Title,Author,ISBN#,Publisher,Edition,ifthebookisrequiredoroptional(pleasealsoprovidethecourseitwillbeusedfor:Ex.ARTH201,section300).Ifyouwillnotrequireatextbook,thisinformationneedstobesentaswell.Alltextbookinquiries:DenniseGallegosat663-3416,dennisegallegos@unm.eduLateordersmayalsoresultindelaysinyourstudentsreceivingtheirtextbookbythebeginningofthesemester.CommunicationsHowisofficialinformationcommunicatedtofaculty?Byemail,primarily,toyourUNMemailid.Afewannouncementsmaybeplacedinyourcampusmailboxintheworkroominbuilding1,andofficialdocumentswillbemailedtoyouattheaddressyoudesignatedinyourhiringdocuments.YoushouldmakesurethatyournameisontheUNM-LAfacultymailinglist.IfyouhavereceivedemailthatisaddressedtoUNMLA_FACULTY-L@LIST.UNM.EDU ,youareonthelist.Ifyouarenotonthismailinglist,seehttp://losalamos.unm.edu/instruction/faculty-listserve.htmlforinstructionstoaddyouremailaddress.If,afteryouhaveaddedyournametothelist,youhavenotreceivedemailaddressedtothislist,checkwithBillGilson662--0339orwgilson@unm.eduandaskhimtoaddyoutothelist.YoucanhaveyourUNMemailforwardedtoanotheraccountthatyoucheckregularly,ifyoulike.SearchFastInfo(https://unm.custhelp.com/) for“forwardemail”forinstructions.However,UNMITdoesnotprovidesupportforforwardedemail. Youshouldcheckyouremailandemptyyourcampusmailboxatleastonceaweek.YoucanaccessyourUNMemailon https://my.unm.edu/cp/home/displayloginbyclickingtheLoboMailiconintheupperleftcorner.LoginusingyourNetIDandpassword.SeeUNMNetID,below.ComputerandNetworkEnvironmentsWhatcomputeraccountsdoIneedatUNM-LA?YourmainaccountwillbeyourUNMNetID(seeabove).IfyouwanttoaccessoneoftheSECUREwirelessnetworksoncampusfromyourlaptop,youmustalsohaveaUNM-LAcomputeraccount.SeeBillGilsontorequestsuchanaccount,andseehttp://losalamos.unm.edu/campus-life/computing-services/wireless-network.html , forinformationaboutsettingupyourcomputeronawirelessnetwork. HowdoIreportaproblemorobtainassistancewithcampuscomputersornetworks?Submitatroubletickethere:http://lamis.la.unm.edu/helpdesk/logon.asp Notethatyoumustbeusingacomputeronthecampusnetworktosubmitatroubleticketwiththissystem.Ifyou’veforgottenyourpassword,gohere:http://lamis.la.unm.edu/helpdesk/forgotpass.asp Ifyoucan’taccessthehelpdesk,contactComputerSupportbyphoneoremail(Seechartonpage3). Ifyouarehavingdifficultyaccessingorusingamaincampuswebsite:https://my.unm.edu/cp/home/displaylogin orhttp://www.unm.edu/ReporttheproblemtomaincampusITsupportat505-277-5757orviaFastInfo(https://unm.custhelp.com/ –clickGotoFastInfo,thenclickonAskaQuestionorChattab)MyCoursesWhatneedstobeincludedinmycoursesyllabus?Eachinstructorisrequiredtoprepareasyllabusforhisorhercourse.Thesyllabusisyour“contract”withyourstudentsaboutwhatthecoursewillcontain,objectives,requirementsofstudents,andwhatthestudentscan


expectofyou.Templatesforface-to-faceandonlineclasssyllabicanbefoundintheFacultyHandbook,AppendixDandAppendixE,andontheFacultyandStaffInformationpage,here:http://losalamos.unm.edu/faculty-staff/index.html

Makesureyouincludeallthepartsofthetemplateinthissyllabus(althoughyoudonothavetofollowtheexactformat).Youmayalsoincludethingsnotmentionedinthetemplate.ContactyourDepartmentChairortheOfficeofInstructiontoseecopiesofsyllabithathavebeenusedbypreviousinstructorsforyourcourses.NOTE:Youarerequiredtoturninacopyofyoursyllabus(electronic)toyourDepartmentChairnolaterthantheendofthesecondweekofclasses.Thisisimportant,becausethesyllabiareevaluatedduringtheUNMaccreditationprocess.YourDCmayrequestthatyoureviseyoursyllabusifcriticalpiecesaremissing.Ismycoursecomparablewithitsmaincampuscounterpart?Asfacultyatabranchcampus,weareresponsibleforassuringthatourcoursesarecomparablewiththoseofferedonmaincampus,sothatthecreditscantransfer.Youarenotrequiredtofollowmaincampussyllabiorusethesametextbooks,butyoushouldtakestepstoinsurethatyourcourseisequivalentincoverage.Manymaincampusinstructorsposttheirsyllabionline;lookatthesyllabiorcontacttheinstructorsforcopiesinordertoseewhattheyareteaching.Inaddition,youcanbrowsetheUNMbookstoreathttp://bookstore.unm.edutoseewhattextbooksinstructorsonmaincampusareusing.TofindoutwhoisteachingyourcourseonMainCampus,logintohttps://my.unm.edu/cp/home/displaylogin.ClickontheFacultyLifetab,thenclickonLoboWeb,thenSearchClassSchedule,thenselecttheSemester,thenSubjectandAlbuquerqueMainCampus.Somefacultyhavegonetomaincampustoseethelabfacilitiesandequipment,andtochatwithinstructorsdirectly.DoIneedtousethesametextbooksasareusedforMainCampusClasses?ItishelpfulforstudentswhoaretransferringtoMainCampustohavethesametextbooks,especiallyforclassesthatarepartofaseriesthatusesasingletextbook.Butitisnotrequired.CheckoutthetextbooksthatareusedonMainCampus,andifyoudon’tlikethem,youcanchooseanother.HowdoIpublicizemycourse?Ifyouwanttopublicizeyourcourseviafliers,article,orontheUNM-LAwebsite,[email protected] intheMarketingandCommunicationsOffice.HowdoIobtainmyclasslist?Toobtainalistofthestudentsinyourclasses,Logintohttps://my.unm.edu/cp/home/displaylogin

§ Login,usingyourUNMNetID§ ClickontheFacultyLifetab,andthenclickonLoboWeb§ YouwillseetheFacultyandAdvisorsMenu.Scrolldownto“ClassSectionFunctions”andclickonView

SummaryClassList.Selectthetermandyourclassesfromthedrop-downliststhatappearonsubsequentscreens.

§ Toprintoutorexportyourclasslisttoaspreadsheet,clickon“ClickHere”intopquarterofscreen.§ Toemailallofthestudentsonyourclasslist,clickontheemailclasslistbutton.Yourmessagewillgoto

theUNMEmailAddressesassignedtoyourstudents.(Beawarethatsomestudentsdon’tchecktheirUNMEmail,despiterequirementsthattheydoso.It’sagoodideatoencouragethemtochecktheirUMNemailregularly.)


DoIneedtokeeptrackofattendance?Yes.ItisstandardpracticeatUNM-LAtotakeandkeeprecordsofattendance.Theseareespeciallyimportantifattendanceispartofaparticipationgrade.Ifastudentchallengesthatgrade,recordsofattendancewillsupportyoursyllabuscoursegradinginformation.CourseCancellationsWhathappensifnotenoughstudentsenrollformycourse?Acoursemaybecanceledforinsufficientenrollment.Normallywerequireanenrollmentofatleast10-12studentsinordertoholdacourse,butsometimesthereareexceptions,andthisminimummaychangeasthebudgetdictates.CheckwithyourDCshortlybeforeyourfirstclasstofindouttheminimumnumberforthecurrentsemester.Proceduresmayvarysomewhat,buttheylooksomethinglikethis:Ifacoursehas[10-12]ormorestudentsenrolled,itwill“make”,thatis,itwillbeoffered.OntheFridaybeforeclassesbegin,courseenrollmentsarereviewed.Ifacoursehas0,1or2studentsenrolled,anditmeetsbeforethemaincancellationmeeting(seebelow),itiscanceledatthattime.Ifithas3-9students,theinstructorisaskedtomeetwiththeclassatitsregulartime,andtobepreparedtoteachitiftheenrollmentis5ormoreandtogatherinformationaboutstudentneedsandtheircontactinformation.InstructorsarenotifiedbytheirDCregardingcancellationsandiftheirclasseshave3-9students.Courseswhosefirstmeetingisafterthemaincancellationmeetingwillbecanceledatthatmeetingiftheyhave0-2studentsenrolled(thenumbermaybelarger,andthisdoesnotapplytocoursesthatbeginafterthefirstweekofthesemester),andinstructorsandstudentswillbenotified.Ifthecoursehasfewerthan[10-12]students,theinstructorshouldmeetthefirstclass,asabove.Normally,yourDCwillletyouknowwhattodoifyourclasshasfewerthan10-12students,sincethereareexceptionsforsomecourses.Alsonotethatstudentssometimesaddcoursesafterthebeginningofthesemester,soitishardtostatehardandfastcancellationrulesthatapplytoallcourses.Iftheenrollmentduringthatfirstclassmeetingisinsufficientorborderline,theinstructorshouldfindoutiftherearestudentswhomusthavethecourseinordertograduatethatcurrentsemesterorifthereareanyotherextenuatingcircumstances,suchasthecoursebeingaprerequisitetoanotherrequiredcourse,thatwouldsupportthecontinuationofthecourse.Theinstructorshouldalsoobtainphonenumbersandemailaddressesforeachofthestudentssothattheymaybecontactedduringthenext24hoursaboutwhetherornotthecoursewillcontinue.Instructorsshouldencouragestudentstotrytorecruitotherstudentsforcourseswithinsufficientenrollment,especiallyifonlyoneortwostudentsareneeded.TheinstructorshouldreportattendanceandspecialcircumstancestotheDepartmentChairassoonaspossible(sameday)aftertheclassmeets,andtheDCwillconsultwiththeAssociateDeanandStudentServicestodeterminewhetherornotthecoursewillbeoffered.TheOfficeofInstructionwillnotifythestudentsifthecoursehasbeencanceled,anditwillrecommendthattheymeetwithanadvisortofindanalternatecourse.Themaincancellationmeetingtoreviewenrollmentsanddecidewhichcourseswillbecanceledisheldduringthefirstweekofclasses,normallyTuesdayorWednesdayafternoon.TheDeanofInstructionandadministrativestaff,AssociateDeans,DepartmentChairsandrepresentativesofStudentServicesdecideformostcourseswhetherornotthecoursewillbeheld.Forcoursesthatmeetforthefirsttimeafterthismeeting,thedecisionismadebyDCsinconsultationwiththeotherinterestedparties.InLosAlamos,cancellationsandroomchangesarepostedonthewebsite,intheStudentCenter,inStudentServices,andinBuilding6.Coursesmaybeofferedwithfewerthan[10]studentsunderspecificcircumstances,butwetrytoavoidthissituation.Theinstructorwillbepaid$25forteachingonesessionoftheclass,ifthecourseissubsequentlycanceled.


Ifthecoursestartsafterthefirstweekofthesemester,theDCwillreviewenrollmentduringtheweekbeforethecourseisscheduledtobegin,notifytheinstructorifitislessthan[10],andeitherdecidetocancelthecourseorhavetheinstructormeetwiththeclassatleastonetime,asabove.Ifyouhaveaquestionaboutwhetherornotyourcoursewillbecanceledorwhetherornotyoushouldmeetit,callyourDC.HowdoIdropstudentsfrommycourse?Itishighlyrecommendedthatyoudropstudentswhohavenotattendedclassbeforethetuitionrefunddate.Seetheacademiccalendarforthatdateeachsemester.Alsoseethefacultyhandbookforpoliciesondropping:http://losalamos.unm.edu/instruction/faculty-handbook/academic-information.html(scrolldown)

§ InyoursummaryclasslistinLoboWebthereisadropcheck-boxtotherightofthestudent’sname.§ Clicktheboxforthestudent(s)youintendtodropandscrolltothebottom.§ Clickonbuttontitled,“DropSelectedStudentsfromCourse”andSAVE.

Forstudentswhodoattendclassatthebeginningofthesemester,hereisthepolicyasitappearsinthecurrentsyllabustemplates:

Ifstudentsdecidetodroptheclass,itistheirresponsibilitytodoso;theyshouldbeawareofUniversity-wideposteddeadlinesfortuitionrefundsandmandatoryassignmentofgrades.Studentsshouldnotassumethattheinstructorwilldropthembeforeadeadlineiftheysimplystopattendingaliveclassorloggingintoanonlineclass.Pleasedonotaskyourinstructortodropyou.

Droppingacoursemayaffectstudents’financialaidstatusand/ortuitionrefund.AdropwillresultinagradeofW.Studentswhodonotofficiallydroptheclasswillreceivethegradeearnedbasedonthesyllabusgradingcriteria,whichmaybeanF.PleasetellthestudentthattheyhavetopersonallydropthemselvesonLoboWeb,aswell.

HowdoIreportstudentswhoarehavingacademicdifficulty?UNM-LAisdedicatedtothesuccessofeachstudentandofferssupportandcounselingtostudentswhoareidentifiedashavingdifficultyintheircoursework.YoushouldreceiveanemailnotificationfromLoboAchieveearlythesemesterrequestingthatyouidentifystudentsindifficulty.However,youmayraiseaflagforastudentanytimeduringthesemester.ToraiseaflaginLoboAchieve,logininatloboachieve.unm.eduusinggooglechromeorFirefox.Youwillbeabletoselectthestudentfromyourlistandthenclickthe“flag”buttononthetopnavigationmenu.RaisedflagswillbeimmediatelyvisibletobothstudentsandadvisorsthroughLoboAchieve.Advisorswillclearflagsandnotifyyouoftheirfollow-upwithstudents.ForinformationandtutorialsonLoboAchievegoto:http://advisement.unm.edu/loboachieve/resources/faculty/index.htmlItisrecommendedthatyouattempttocontactthestudentabouttheiracademicdifficultypriortoraisingaflag.Youmaywanttonotethisintheflagdetailingthatyouattemptedtocontactthestudentandwhattheoutcomewas.Thiswillassistadvisorsinunderstandingexactlywhatconversationshavetakenplaceandwillhelpavoidconfusionforthestudent.Italsoallowsadvisorstoprovidefeedbackthatisconsistentwithyourrecommendations.Ourobjectivewithearlyalertsistomakestudentsawarethattheyarenotmeetingacademicstandardsforthecourseandworkwiththemtocometothebestpossibleoutcomeforthem.Sometimesthismeansadvisorsprovidecoaching,sometimeswerecommendtutoringandregularvisitstoofficehours.Insomecase,studentsmaydecidetodropaclass.Ifyouhaveastudentonyourrosterwhodoesnotcometoclassormakeanykindofcontactwithyouinthefirsttwoweeks,youmaydropthemfromthecourse.Thismeanswewillhaveaccuratedataonhowmanystudentsareactivelyenrolledincoursesbythecensusdate.HowdoIarrangeformake-upexamsforstudentswhomissanexam?Youhaveseveraloptions.TheAcademicSupportCenterintheupperlevelofBuilding2isusuallystaffedduringthedayM-F.TalkwithMaryMartucci,662-0345,toseeifeithersheoroneofthevolunteertutorscanadministertheexamforyou.However,youshouldrememberthattheASCisnotanofficialtestingcenter,soyoumustmake


arrangementswithMary,completetherequiredpaperwork,andunderstandwhatservicesshecanprovide,beforeyousendastudentfortesting.Youcanalsoproctorityourself,inyourofficeorasiteofyourchoosing,oryoucanarrangewithanotherinstructortoadministerit.Ifnoneoftheseoptionsareworkingforyou,discusstheproblemwithyourDC.HowdoIreportfinalgrades?Inordertoreportfinalgrades,youmusthavecompletedtherequiredtraining,“SecuringPrivateData.”Youarerequiredtoreportthefinalgradesforeachclassthatyouteachwithin48hoursafterthefinalexaminationisscheduled.YoureportyourgradesviaLoboWebfoundwithinmyunm.edu.. Pleasetrytocompleteyourtrainingwellbeforetheendofthesemester.Ifyoudon’treportgradesbeforegradinginBannercloses(attheendofthesemester),youwillhavetosubmitagradechangerequestforeachstudentviaLoboWeb.Toreportgrades,otohttps://my.unm.eduandLoginusingyourUNMNetID.§ ClickontheFacultyLifeTab,andthenclickonLoboWeb.§ ScrolltothebottomoftheFacultyandAdvisorsmenuandclickonEnterFinalGrades.Selectthecourse

sectionthatyouwanttoassigngradesfor.§ Clickonthebubblecorrespondingwiththecorrectgrade.

NOTE:forsomegrades,youarerequiredtoenterthedateoflastattendance:Enterthelastdateofattendanceforthefollowinggradesinthecorrectformatasinstructedonthepage

– F,I, -actuallastdatestudentattended– W -daybeforeorfirstdaythesemesterstarted,ifstudentneverattendedorloggedintothe

class;otherwise,usedateoflastattendance§ Gradesthathavebeensubmittedwillbecome“official”at7PMonthedaythatyouenterthem.Youmay

entergradesforaclassonmorethanoneday.TheUNMgradingscaleisexplainedintheFacultyHandbook(AcademicInformation)athttp://losalamos.unm.edu/instruction/faculty-handbook/academic-information.html

WhathappensifIdon’treportfinalgrades?Thegradesarereportedas“NR”,andthathasdireconsequencesforthestudents:

§ Preventsstudentfromreceivingfinancialaid§ Preventsstudentsfromreceivingscholarships§ StudentsarenotallowedtograduatefromUNMwithanIncompleteorNRgradeanywhereontheir

transcript§ GradeReplacementscannotbeprocessed§ ThestudentisnoteligibleforAcademicRenewal§ Petitionscannotbereviewed

…justtomentionafew.Whatistheuniversitypolicyongrading?Ondroppingorwithdrawingfromclasses?Thesepoliciesaretoolongtodescribehere.SeetheFacultyHandbook,here: http://losalamos.unm.edu/instruction/faculty-handbook/academic-information.html

Also,consulttheRegistrarReferenceBooklet,obtainablefromtheBranchCampusRegistrar(KathrynVigil).

IsaC-justalowC?Strangequestion,isn’tit?Theansweris,“notnecessarily.”SomeprogramsandmajorsrequirethatastudentobtainaminimumgradeofCincertaincoursesinorderforthosecoursestocount;somecourseshavearequirementthatprerequisitesmustbepassedwithagradeofCorbetter.ForaUNMCoreCoursetocounttowardsfulfillingthe“corecourserequirement”forgraduation,aCorbetterisrequired.Inothercases,aC-isadequateforthecourseto‘count.’Inotherwords,eventhoughastudenttechnicallypassesacoursewithaC-,thatgrademaynotbesufficientforthecoursetocounttowardsamajororaprogramorsatisfyingaprerequisite.


ConsulttheUNM-LACatalogortheUNMCatalog,ordiscusstheissuewithStudentServicesstaffifyouhaveaquestionaboutthisissueforanyofyourstudents.CanIpostmystudents’gradesoremailstudentstheirgrades?NO.StudentscanaccesstheirgradesonLoboWebwithin24hoursafteryoupostthem.FERPArequirementspertainhere(See“SecuringPrivateData”training).Someofthepertinentitemsregardingstudentprivacyinclude:

§ Youcannotpoststudentgradesanywhereinpublic.§ Youcannotpostastudent’ssocialsecuritynumberanywhere,includingemail.§ YoumayuseasealedenvelopeaddressedtothestudenttotransmitprivateinformationviaUSmail.

Whatcourse-relatedmaterialsamIrequiredtoturnin?

1. Syllabus:Youarerequiredtosubmitanelectroniccopy/versionofthesyllabusforeachclassyouteacheachsemester,bytheendofthesecondweekofclasses.YoushouldemailittoyourDepartmentChair.

2. Gradebook:Youarerequiredtoturninaphotocopy(orscanorotherelectronicformat,suchasaspreadsheet)ofyourgradebook,showinghowyoucalculatedthefinalgrades,foreachclass.YoushouldturnthisintoyourDepartmentChairbeforethebeginningofthenextsemester.

3.StudentLearningOutcomeAssessment:AllfacultyarerequiredtoperformaStudentLearningOutcomeAssessmentforeachcourseattheendofeachsemester,andturninareport.Seethemaintopic,StudentLearningOutcomeAssessment,below.

I’msickorcan’tmeetmyclassforsomeotherreason–whatdoIdo?Instructorsareexpectedtomakeeveryattempttomeettheirclasses,butsometimesthisisimpossible.Forplannedabsences,ifatallpossible,findasubstitute(checkwithyourDCforsuggestions)orscheduleamake-upsession.Ifthesearenotpossible,assignanequivalentindependentactivity,suchasalibraryresearchproject.Itistheinstructor’sresponsibilitytoseethatallclasshoursarecovered.Itiscommonpracticeforyoutopayyourreplacementatyourpayrate,orexchangeteachinghours.Itisstronglyrecommendedthatyoucollectphoneandemailcontactinformationfromyourstudentsduringthefirstweekofclassandcreateanemailaliasthatcouldbeusedtocontactstudentsintheeventofanemergency.Sendemailtoyourclassassoonasyouknowthatyouwillbeabsent,orphoneorsendatextmessagetothestudents.Recommendthattheychecktheiremaileachdaybeforeleavingforclass,especiallyiftheyhavealongdriveortheweatherisbad.

1. Ifyouknowatleastoneclassinadvancethatyouwillbeabsent,announceitinclass.

2. Sendemailtoyourclassnotifyingthestudentsthattheclasshasbeencanceled.

3. YouarerequiredtocontacttheOfficeofInstructionassoonasyouknowthatyouwillhaveaproblemmeetingyourclass.TheOfficewillpostasignontheclassroomdoor.TheAbsencePolicyandprocedureforreportingabsencesaredescribedhere,intheFacultyHandbook:http://losalamos.unm.edu/instruction/faculty-handbook/policies-and-procedures.html

ForUNM-LosAlamos:Alsocall662-5919or1-800-894-5919toinformthefrontdesk(LosAlamoscampus).Informyourstudentsofthepolicyinadvanceinthesyllabus(SeeSyllabussectionforboilerplate).

4. NotifyyourDepartmentChairthatyouwillbeabsent.Cancelledclassesduetoinclementweather:CancellationsofclassesduetobadweatherornaturaldisasterwillbemadebytheUNM-LAInterimExecutiveDirector.Youmaysignupfor“LoboAlerts”on-line,through:MyUNM/CampusLifetab/ClickonLoboAlerts.Thiswillnotifyyouincaseofanemergency.However,ifclassesarenotofficiallycancelled,students,faculty,andstaffarenotexpectedtotakeunnecessaryriskswiththeirpersonalsafety.Ifclassesarenotofficiallycancelledandyouarenotabletomeetyourclassduetoinclementweather,emailyourstudentsandnotifythefollowing:YourDepartmentChair,theOfficeofInstruction,andmaindesk(#’sabove).Rememberthatsnowdayabsencesarenotheldagainststudents.


EndofthesemesterEVALUATIONS:Allcoursesandinstructorswillbeevaluatedbythestudentstowardtheendofeachsemester.AsofSummer2015,anewevaluationsystemwasimplementedcalledtheEvaluationKIT.Itisamodernweb-basedsystemthatprovidesneededsurveyfunctionality,andflexiblesurveycontent/administrationatareasonablecost-exclusivelyonline.Herearetheinstructionsandaccessinformation:

1. AllcoursesforthesemesterwillbeaddedtotheEvaluationKITsurveyautomaticallythroughBanner(theschedulingsystem)andUNMCourseFeedback.Theywillobtainemailsforallstudentsenrolled.

2. Towardtheendofthesemester,UNMCoursefeedbackwillsendyouanemailentitled“Pre-SurveyAnnouncement”toconfirmtheclassesyouarecurrentlyteaching.Itwillaskifyouwouldliketoopt-out,butpleasedonot.Obtainingstudentevaluationsofyourcourseisnotvoluntary;it’srequiredbytheOfficeofInstruction.WewillexcludeanyduplicateclassesinternallythroughUNM’sITDepartment….likelabsandsupplementaryclassestaughtbythesameinstructor.Youmayreplybacktothe“Pre-SurveyAnnouncement”ifthecourse(s)theylistedforyouarewrong.Ifso,pleaseCCyoursupervisor.Inthisemail,itwillalsoprovidethesurveysubmissiondates.

3. Afewweeksbeforetheendofclass,CoursefeedbackwillemaileachofyourstudentsalinktotheEvaluationKITwithasubmissiondateperiod.Reminderswillalsobesentouttothestudents.

4. Theevaluationresultswillbeavailablearoundonemonthaftertheclasshasbeencompleted.Studentinformationsubmittedwillberemovedbeforeyouviewtheresults(sothestudentsremainanonymous),unlesstheyidentifythemselvesinthecommentboxes.Reportsmaynotbecomeavailableuntilgradeshavebeenposted.

5. Youmayaccessyourresults,twoofthefollowingways:a. LoginusingUNMLearn:http://learn.unm.edub. UseyourmaincampusNetIDandyourNetIDpasswordtologinc. Oncelogged-in,inthelowerright-handcorner,youwillseethewords“CourseEvaluations”.Click

onthelink(s)belowthosewordsandyouwillbeauto-loggedintoEvaluationKIT.OR

a. Link:http://coursefeedback.unm.edub. ClickontheEvaluationKIT(undertheleft-handmenu)c. TypeinyourNetIDandpassword

Forfurtherquestions,pleaseopenaHelpTicketathelp.unm.eduorcalltheITSupportCenterat277-5757.StudentLearningOutcomesAssessmentMostinstructors(bothCoreandInvitedFaculty)arerequiredtoparticipateinStudentLearningOutcomeAssessment,andtoturninanassessmentreportjustaftertheendoftheSemester.ProceduresvarybetweenDivisionsandCurricula,socheckwithyourDepartmentChairfortheproceduresthatyouneedtofollow.UNMhasawebsitewithmoreinformation: http://assessment.unm.edu/,andUNM-LAprovidesmoreinformationhere:http://www.la.unm.edu/administration/assessment.html .YouarerequiredtofilloutaStudentLearningOutcomeAssessmentforyourcoursesandanNMHEDreportforNMHEDCoreCourses. InstructionalSupportHowdoIusethephotocopymachines?Beforethesemesterstarts,theOfficeofInstructionwillnotifyeachinstructoroftheirpersonalaccessorPINcodetothecopymachines.CopymachinesusedbyfacultyarelocatedintheWorkRoominBuilding1,nexttothereceptiondesk,andintheStaffloungeinBuilding6,nexttotherestroomsonthemaincorridor.Youmayusethesecopymachinestomakephotocopiesofmaterialsthatyouuseforyourcourses.Pleasetrytoconservepaperasmuchaspossible,andmake2-sidedcopieswheneverfeasible.Ifyouneedpapertoprintoutsomethinginyouroffice,pleasecontacttheOfficeofInstructionforareamofpaper.Donottakepaperfromthephotocopymachine.


Reportproblemswiththecopymachineinbuilding6toKateriMorrisintheOfficeofInstruction.Note:Eachpersonalaccesscodegiventoeachinstructorislinkedtotheirdepartment’sfinanceaccount.Itisimportanttoavoidextravagantcopycosts.Ifyouknowpriortothestartofthesemesterthatyouwillhavealargebodyofcopyingforyourcourse,thenyoumaywanttoconsidercreatingabookletofcopiedpagesforstudentstopurchasefromtheUNM-LABookstorealongwiththeirtextbook.SeetheBusinessOfficeformoreinformationaboutthisoption.Another,“green”optionistopostyourcoursehandoutsonlineoroncampusserversforyourstudentstoaccessratherthanphotocopyingandhandingthemout.YoumayusethephotocopierinBuilding6toscanincoursehandoutstoafilethatyoucanpostonline.ContacttheITC(662-0339,[email protected])forinformationabouthowtopostcoursematerialsonline.WhatareclassroomsMediaStationsandhowdoIusethem?Manyoftheclassroomscontainmediastations,whichconsistofaPC,aVCRandaDVDplayer.ThestationisconnectedtoanLCDprojector,whichallowsyoutodisplaywhatisshownonthePCscreentotheclass.Thesameprojectorisusedtodisplayvideos.YoucanbringinyourownpresentationsandloadthemonthePC,usingathumbdrive,CDorDVD.ThesePCsalsohaveaninternetconnection,sothatyoucanconnecttoremotewebsitesfromyourclassroom.PCsareloadedwithsoftwarethatdisplaysPowerPointpresentationsandsomeotherdataformats.ContacttheITC(662-0339)formoreinformationaboutusingMediaStationsandtoobtainthecombinationtothelockonthestationinyourclassroom.Itisagoodideatocheckoutthemediastationinyourclassroombeforeyouneedtouseit,tomakesurethatyourpresentationsandmediaarecompatible.Ifyourunintodifficulties,contactITCforhelp.Theycansometimesinstalladditionalsoftwareonthestation.CanIgettrainingonhowtouseinstructionalmediaandinstructionaltechnology?TheITCpresentsfrequentshortclassesaboutnumeroustopicsinInstructionalTechnology,includingBlackboardLearnforonlineteaching,usingfreeinternettoolssuchasblogs,wikis,andother“Web2.0”tools,classroomcapture,videography,scanning,digitalphotography,MSOfficeprograms,Dreamweaver,[email protected],andcheckoutthislinkforschedules: http://www.unm.edu/~itc/ .Andifyouhaveaspecialrequestfortraining,emailITC;theycanoftenaccommodateyou.HowdoIobtainclassroomsupplies?Youcanobtainclassroomsuppliessuchasdryerasemarkers,chalk,erasers,coloredpaper,andgradebooksfromtheOfficeofInstruction.PleasediscussanyotherclassroomsupplyneedswithyourDC–ourbudgetisextremelylimited!HowdoIobtainsuppliesforsciencelabsorartstudiowork?Ifyourcoursehasalaborstudiocomponent,meetwithyourDCtolearnwhatsuppliesareonhandandwhatsuppliesneedtobeordered.Youshouldplaceyourorderatleast2-3weeksbeforesuppliesareneeded.YourDCcanhelpyouwithInternalPurchaseRequestsforlabsupplies.DeboraGage(BusinessDept-662-0340)placestheordersandhandlespayment.Pleasegiveheranypackingslipsassoonasyourmaterialsarrive.AnypettycashpurchasesfromlocalmerchantsorthebookstoremustbeapprovedbyyourDCinadvance.WillIhaveanoffice,andamIrequiredtoholdofficehours?CoreFacultymembersarerequiredtoholdofficehours.AlthoughanInvitedFacultymemberisnotrequiredtoholdofficehours,itisstillstronglyencouraged.Werecommendedthatfacultymakethemselvesaccessibletotheirstudentseitherbyphone,e-mail,officehours,oralloftheabove!Anyfacultymembermayasktobeassignedtoanofficeforpurposesofmeetingregularlywithstudentsoutsidethenormallyscheduledclasstime.CheckwiththeOfficeofInstructiontorequestofficespace.


MiscellaneousTopicsIfItakeaclass,willtheUniversitypaymytuition?ThepolicyatUNM-LAhasrecentlychanged.TobeincompliancewithUNM’stuitionremissionpolicy(seetheUNMFacultyHandbookpolicy#3700),UNM-LosAlamoswilldiscontinuethepolicyofofferingtuitionremissiontoInvitedFacultyandwillfollowUniversitypolicy.Seehttp://policy.unm.edu/university-policies/3000/3700.html .Briefly, 1.Youmustbe0.50FTE,regularstafforfacultytousethetuitionremissionbenefit.2.YourSpouseorDomesticPartnermusttaketheclassforcredit.Theemployeecanaudit.3.CommunityEducationtuitionremissionisforemployeesonly,nospousesorchildren.4.YourSpouseorDPcanonlytakeoneclass,nottoexceed4credithours.5.Onlytuitionandstudentfeesarecovered.Coursefeesarenot.AretherefacultymeetingsthatIamrequiredtoattend?MeetingsarerareatUNM-LA,especiallyforInvitedFaculty.JustbeforethebeginningofFallandSpringsemesters,usuallyontheWednesdaysprecedingthem,aFacultyMeetingisheld.TrainingforcompliancewiththeAmericanswithDisabilitiesActisheldforallnewfacultystartingat4:00PM.At5,themeetingbeginswithsnacks,followedbydiscussionsandpresentationsoftopicsofcurrentimportancetothefaculty.Themeetingisfollowedbybreak-outsessionswiththeDepartmentChairs,anditusuallyendsabout8:30.Youwillbemailedanoticeaboutthismeeting.TheFacultyAssemblymeetsonceamonth,andbothCoreFacultyandInvitedFacultyarewelcome.Meetingsareannouncedviaemail.CoreFacultyarerequiredtoattendadditionalmeetingsonoccasion,alsoannouncedbyemail.IwouldliketoattendaworkshoporconferencerelatedtothecoursesIteach.WilltheUniversitypaysomeorallofthecosts?Sometimesthiscanbearranged-discussyourspecificrequestswithyourDC.Inordertobereimbursedforanyexpensesforaworkshoporconference,yourrequestmustbeapprovedinadvanceinwriting.WheredoIgetaFacultyUNMIDcard(alsocalledaLoboCard)?Thiscardwillidentifyanindividualasafacultymemberandallowsvariousdiscountsandprivilegesonmaincampus.MakearrangementswithStudentServicesorgototheLibraryinbuilding7toobtainyourLOBOIDcard.

faqs and information for new faculty at unm-los alamos · 8/22/2012 new faculty faqs, v4.0 p 1 of...

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