fast budget development 2015 10 19€¦ · 1. from the development menu, click development entry...

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FASTBudgetandForecastingBudgetDevelopment

October19,2015

FASTBudgetandForecasting

BudgetDevelopment

TrainingManual

VersionDate:October19,2015

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October19,2015

TableofContents

GeneralInformation.....................................................................................................................................3

AccessingandSigningintoFAST..................................................................................................................4

ApplicationScreen.......................................................................................................................................5

SelectingaFiscalYear,Company,andChart................................................................................................6

BudgetandForecastingHomePage/QuickLaunchandMenu....................................................................7

BudgetandForecasting:Development:QuickLaunch:BudgetDevelopment:DevelopmentEntrywithActuals..........................................................................................................................................................8

BudgetandForecasting:Development:QuickLaunch:BudgetDevelopment:DevelopmentEntry.........19

BudgetandForecasting:Development:QuickLaunch:BudgetDevelopment:ExcelImport....................24

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GeneralInformation

BudgetDevelopmentreferstothesteps/processundertakenannuallywherebytheendresultisabudgetbalancedtothebudgetasapprovedbytheBoardofRegents.Italsoincludestheforecastingaspectofbudgetmonitoring.InFAST,thereare4BudgetDevelopmentSerieswhichwillbeusedthroughouteachfiscalyear.BudgetDevelopmentSeries

• ReferstothestageofBudgetDevelopmentwhichMemorialisinatagiventime.• TherearefourbudgetdevelopmentserieswhichwillbeusedinFAST

o BalancedBaseBudgeto BaseBudgetRequesto BaseAllocation(shouldwetakethisout?)o Forecast

BudgetingSalaries–CalculationofFringeBenefits

• Whenanamountisenteredforapermanentaccountcode,thebenefitscalculateandpostto64900FBBudgetFullTime.Whenanamountisenteredforacontractualaccountcode,thebenefitscalculateandpostto64901FBBudgetContractual.Accounts64900FBFullTimeand64901FBBudgetContractualrolluptothepoolaccount,640AEmployeeBenefits.

• TheBurdenPercentageshavebeenestablishedbytheBudgetOfficebasedonactualexpendituresincurredinthepreviousfiscalyear.Theratesaresetforeachsalaryandsalarypoolaccountandareevaluatedannually.

• DepartmentscanadjusttheFringeBenefitBudgetbyaddingpositiveornegativerecordstothe64900/64901AccountsforanyFundandOrganizationcombination.

• AsofApril1,2011,departmentsareresponsiblefortheFringeBenefitsexpensesrelatedtoanemployee’ssalary.

DataRefreshedfromBanner

• ActualDatareportedinFASTisrefreshednightlyfromBanner.• TheGreenInformationBarintheFASTSystemreportsthedateandtimeofthedatarefreshforyour

reference.Forexample(Dataasof03/10/201508:26:02AM).

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AccessingandSigningintoFAST

AccesstheFASTsystemathttps://fast.mun.ca/FASTPORTAL.Thefollowingsigninscreenwillappear.

EnteryourBannerUserNameandPassword(ifyourpasswordhasexpired,youmustchangeitinBannerbeforesigningintoFAST).ClickontheSignInblockandtheApplicationScreenwillappear.

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ApplicationScreen

TheApplicationScreenwillappearasshownbelow.FromtheApplicationScreenbelow,selectBudgetingandForecastingfromtheMenuontheleftsideofthescreen.

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SelectingaFiscalYear,Company,andChart

AfteryouopenFASTBudgetandForecasting,youarerequiredtoselectthefiscalyear,company,andchartyouwanttoworkon.1. FromtheFiscalYearlist,selectthebudgetyearyouareworkingon,forexample2015-16.2. FromtheCompanylist,selectthecompanyyouarecreatingbudgetsfor(MUN).3. FromtheChartlist,selectthechartyouareworkingon(CHARTM).4. ClickSubmittoopentheBudgetandForecastinghomepageandmenus.

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BudgetandForecastingHomePageandMenu

OntheFASTBudgetandForecastinghomepage,allmenusyouhavebeengrantedaccesstowilldisplaytotheleftoftheApplicationsmenu.TabsThereareseventabsontheFASTBudgetandForecastinghomepage.

• Home:Takesyoubacktothehomepage.• ApplicationInfo:InformationforFASTBudgetandForecastingspecifictoMUN.• QuickLaunch:Linkstopagesthatyouwilluseonaregularbasis.Expandasectionandclicklinksorselect

anitemtotakeyouimmediatelytothepageyouwanttoworkon.• Dashboard:ViewandmanagegraphsandreportsthataredisplayedonyourDashboard.• PinnedReports:Listofsavedpinnedreportsandgraphs.• TrainingVideos:ViewtrainingvideosproducedbyMillennium.• MySchedule:SchedulePinnedReportstobeproducedandsentatspecifiedtimes.

YoucanmakeoneofthetabsthedefaultforwhenyouopentheFASTBudgetandForecastinghomepage.Justclicktheunlock icon,itchangestoa indicatingitisnowthedefault.Theunlock iconisthenremovedfromtheothertabs.Ifyounolongerwantatabtobethedefault,clickthe andthesixtabschangebacktothe

icon.TheFASTBudgetandForecastinghomepagehasaQuickLaunchtab(shownabove)withlinkstopagesthatyouwillusetodevelopyourdepartmentalbudgetandpreparebudgettransfers.Youcanexpandasectionandclicklinksorselectanitemtotakeyouimmediatelytothepageyouwanttoworkon.Thefollowingoptionsaredetailedonthescreenandareavailabletoyou:BudgetDevelopment

• DevelopmentEntrywithActuals,DevelopmentEntry,ExcelImportBudgetTransfers

• PrepareaNewBudgetTransfer,OpenBudgetTransfer

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October19,2015

BudgetandForecasting:Development:QuickLaunch:BudgetDevelopment:DevelopmentEntrywithActualsThisoptionallowsyoutoEnter,ViewandEditthebudgetbydrillingdownthroughtheBannerChartHierarchy.PriorYearActualsandBudgetarereportedforreferencepurposes.YoucanopenthebudgetdevelopmententryformbyselectingcodesanddrillingdownthroughtheOperatingStatement.1. FromtheDevelopmentmenu,clickDevelopmentEntrywithActualsorclickontheDevelopmentEntrywith

Actualsoptiondetailedonthescreen.Thefollowingfilteroptionsopen.

2. LeavetheIndexfieldblank.3. FortheFUND,ORGN,ACCT,andPROG,dooneofthefollowing:

Ø TypethecodeandpressENTERorclickthe icontoaddittothelistbox.Ø UsetheSearchoptionbyclickingonthe icon.Thecodeswhichyouhaveaccesstowillappearina

boxonthescreen.Clickonthe icontoaddthecodefromtheboxtothelistbox.4. IntheACTVandLOCNsearchboxes,youcantypeorsearchfortheactivityandlocationcodes.5. FromtheSumBylist,selectanaccounting(FOAPAL)codetosortby.6. FromtheReportFormatlist,youcanselectoneofthefollowing:

Ø CurrentYear-Dataislistedincolumnsforthefollowing:Actuals–PriorYearless2Years(Ex.2012-13)Actuals–PriorYearless1Year(Ex.2013-14)Actuals–PriorYear(Ex.2014-15)Budget–PriorYear(Ex.2014-15)Actual%ofBudget–PriorYear(Ex.2014-15)Variance–PriorYear(Ex.2014-15)BudgetDevelopment–CurrentYear(Ex.2015-16)Budget–PriorYear(Ex.2014-15)ChangetoBudget(#7-#8)

Ø Comparative-DataislistedforfouryearsofActualsandallenabledbudgetdevelopmentseries(upto4).

7. FromtheFiscalPeriodlist,selectthefiscalyearyouwanttoview.8. ClickExecuteReport.Form:BSUMSopens.

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• Ifyouclickthe iconnexttoanyoftheFilterOptions,thesystemwillsavethefilterforthenexttimeyouaccessthescreen.

• Ifyounolongerwanttheselectiontobethedefault,clickthe andjustthe iconwillreappear.

AtanytimeaftertheOperatingStatementopens,youcan:• Click toexportthedatatoExcel.• ClickReturntomenutoreopenthefilteroptions.

9. ClickaCodewithabluelinkandcontinuetodrilldowntotheBudgetandForecasting-OperatingStatement

pageuntilyougettotheaccountleveldetail.

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CurrentYearViewExample(Fund100001,Org29168)

Atanytime,theHeaderLineimmediatelybelowtheReportFormatisa‘cookiecrumb’thatshowsthefilteroptionsineffectforthepagebeingdisplayed.IntheaboveScreen,itisreportedas“Viewing:UserID:UBUDG015Chart:MFund:100001Orgn:29168”

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Thenyouclickonthe100001Fundbluelinktogetthefollowing:

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Whenyouthenclickonthe29168Orgbluelink,accountcodeswithhistoryforthe29168Orgwilldisplayasfollows:

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ComparativeViewExample(Fund100001,Org29168)

10. Clicktheamountforthecode(withabluelink)youwanttocreatebudgettransactionsfor.

Ø UsingCurrentYearformat:IntheBudgetDevelopmentsection,intheInProgresscolumn,clickanamountwithabluehyperlink.

Ø UsingComparativeformat:IntheDevelopmentsection,inanyenabledbudgetseries,clickanamountwithabluehyperlink.

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Thepopupentryformopensandappearslikebelow.

• Clickandholdthetitlebartomovethepopupentryformaround.• EmpandPosnsearchboxesdisplayandarerequiredonlyforsalaryamounts.• Openthedevelopmententrypagebyclickingthedrilldowntodetailhyperlinkorthetransaction

amountnexttothecodeanddescription.YouwillhavetheoptiontoreturnthisOperatingStatementpage.

11. TypeaDescriptionforthenewbudgetamount.12. TypethenewbudgetamountintheChangebox.13. SearchforanEmployeeorEnter0.14. SearchforaPosn(position)orEnter0.

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15. Click Save&Close.OntheOperatingStatementform,thebudgetamountischanged.

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• IfyoubudgetforaSalaryAccountorSalaryPoolAccount,aburden(FringeBenefit)amountwillcalculateandbepostedtoeither64900FBBudgetFullTimeor64901FBBudgetContractualdependingoniftherecordisenteredforapermanentorcontractualaccountcode(sameFundandOrgastheenteredbudgetamount).

• ThisonlyappliestoFund100001MUNOperatingand191000GrenfellCampusOperating.16. Continueaddingoreditingbudgetdevelopmenttransactions.17. WhenyouhavecompletedenteringbudgetforthisBannerOrganization,youcan:

Ø Click toexportthedatatoExcel,Ø ClickReturntomenutoreopenthefilteroptionsandenterbudgetforanotherOrganization,orØ ClickViewalltransactionsandaddnewitemstoviewthedetailedtransactionswhichyouhave

enteredonthescreen.Thefollowingscreenwilldisplay.

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October19,2015

Fromthisscreen,youcan

Ø ShowFilterOptionsbyselectingtheFilterOptionsTab.Ø ViewHelpOptionsbyselectingtheHelpTab.Ø ViewMoreOptions(i.e.PinnedReports,AdvancedOptions,Graph,EditMyTabs)byselectingtheMore

Tab.Ø ChangethenumberofRecordsperPagebyselectingthedownarrow.Ø Viewthedetailedbudget( Pending, Approved, Denied)Ø AddanotherBudgetrecordbyselecting .Ø Viewa FUND/ORGN/ACCTReportinPDFFormatØ Viewa DevCategoryReport.Ø SavetheReportOptionsasaPinnedReportbyselecting SaveasPinnedReport.Thiswillsavethe

currentscreenreportoptionsunderthe PinnedReportstabonthemainBudgetandForecastingScreen.

Ø CreateaPDFoftheTransactionsreportedonthescreenbyselecting .Ø ExportthetransactionstoExcelbyselecting .Ø ViewtheExtensibleMarkupLanguage(XML)byselecting .Notrequired.Ø ReturntoPreviousPagebyselectingthe ReturntoPreviousPage.

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ComparativeYearViewExample(Fund100001,Org29168)ThisviewhasthesamefunctionalityastheCurrentYearView.Itjusthasdifferentdatadisplayedinthecolumns.

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BudgetandForecasting:Development:QuickLaunch:BudgetDevelopment:DevelopmentEntry

ThisoptionallowsyoutoEnter,ViewandEditthebudgetatthedetailedtransactionlevel.Whenaddingabudgetdevelopmenttransaction,youcanselectaccounting(inBanner,FOAPAL)codes,anemployeenumberandposition,enteradescription,selectaspreadingmodel,developmentcategory,andbudgettype.Youalsohavetheoptiontouseametricforbudgetcalculations.1. FromtheDevelopmentmenu,clickDevelopmentEntryorclickontheDevelopmentEntryoptiondetailedon

thescreen.Thefollowingscreenappears.YoucanenterfiltershereorselecttheExecuteReport.

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TheDevelopmentEntryscreenwhichwillallowyoutoAdd/View/EditBudgetEntryRecordswillappearasbelow:

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2. Onthebottomleftofthescreen,click AddNewItemtoopenthedataentryform.Thefollowingscreenwillappear.

Tosavetimewhileeditingtransactions,youcancleartheKeepthegridsynchronizedcheckbox.

3. FromtheDevSerieslistundertheFilterOptionstab,selectthedevelopmentseries.Ifyouoriginallyfiltered

onaspecificdevelopmentseries,youarelimitedtoaddingtransactionstothatseries.

Whenyousavethetransaction,theEffectiveYearispopulatedwiththedevelopmentserieseffectiveyear.

4. IntheFUNDsearchbox,typeorsearchforafundcode.5. IntheORGNsearchbox,typeorsearchforanorganizationcode.6. IntheACCTsearchbox,typeorsearchforanaccountcode.7. InthePROGsearchbox,typeorsearchforaprogramcode.However,ifyoudonotenteraPROGCode,the

systemwillassigntheBannerDefaultPROGfortheORGNused.8. IntheACTVsearchbox,typeorsearchforanactivitycode.9. IntheEmp#searchbox,youcantypeorsearchforanemployeenumberorenter0.10. InthePosnsearchbox,youcantypeorsearchforanemployeepositionorenter0.11. IntheDescriptionbox,youcantypeadescriptionaboutthetransaction.12. IntheAdditionalInfobox,youcantypeanyadditionalinformationyoumaywanttoinclude.13. IntheExternalCodebox,youcantypeintheapplicabledepartment(i.e.40FfortheFacultyofEngineering).14. FromtheMonthlist,selectaspreadingmodel.ForBudgetDevelopment,select4-April.Ifthedevelopment

seriesisaForecast,thedatainthislistislimitedtothespreadingmodelthatrelatestotheforecastmonth.15. IntheDevCtyBox,chooseNEWtoaddanewrecord.16. IntheFTEBox,enterzeroasthisfieldisusedbytheBudgetOfficeforBudgetbyPosition.

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TheStatusfielddisplaysasPENDING.

17. IntheQtybox,typethequantityforthisbudgettransaction.18. IntheDollarAmountbox,typethedollaramountforthisbudgettransaction.19. Clickoneofthefollowingbuttons:

Ø Save&AddNew:Savethetransactionandaddanewone.Ø Save:Savethetransaction.

20. Click toclosethedataentryform.21. Allnewtransactionsareaddedtotheendofthelistandhavea Pendingstatus.CalculatedBurdenshavean

Approvedstatus.YouarenotabletoeditordeletetheApprovedtransactions.However,ifyouchangethesalaryenteredforwhichtheburdeniscalculated,theresultingburdencalculatedamountwillupdatewhenthescreenisrefreshed.

Fromthisscreen,youcanscrolldownto:

Ø ChangethenumberofRecordsperPagebyselectingthedownarrow.Ø Viewthedetailedbudget( Pending, Approved, Denied).Ø AddanotherBudgetrecordbyselecting .Ø Viewa FUND/ORGN/ACCTReportinPDFFormat.Ø Viewa DevCategoryReport.WearecurrentlynotusingtheDevelopmentCategoryOptionbutyoucan

stillrunthisreport.Ø SavetheReportOptionsasaPinnedReportbyselecting SaveasPinnedReport.Thiswillsavethe

currentscreenreportoptionsunderthe PinnedReportstabonthemainBudgetandForecastingScreen.

Ø ShowReportOptionsbySelecting .

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Ø CreateaPDFoftheTransactionsreportedonthescreenbyselecting .Ø ExportthetransactionstoExcelbyselecting .Ø ViewtheExtensibleMarkupLanguage(XML)byselecting .Notrequired.Ø Edittherecordbyclickingthepencilicon inthetransactiondetailline.Deletetherecordbyclicking

theXicon inthetransactiondetailline.AttachafiletothebudgettransactionamountbyclickingAttachments inthetransactiondetailline.Thesystemwillguideyouthroughtheprocessafteryouselectthe icon.Donotselectthe“Maketheattachmentconfidential”optionbeforeyouuploadthefile.Ifyoudo,theattachmentwillnotbeavailableforyourreferenceinFASTReporting.

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BudgetandForecasting:Development:QuickLaunch:BudgetDevelopment:ExcelImport

ThisoptionallowsyoutoimportdatafromanExcelspreadsheetintoFASTBudgets.Itisaquickandeasyprocesswhereyoudownloadthetemplate,enteryourdata,andusethewizardtofindtheExcelfileonyourcomputertoimportit.Youcandownloadthebudgetdevelopmenttemplatetousetoimportdata.ThecolumnnamesarepredefinedonRow1ofthespreadsheet;Row2isusedtoensurethecorrectdataisimportedintoExcel.Todownloadthebudgetdevelopmenttemplate1. OntheDevelopmentmenu,clickExcelImport.2. ClickDownloadTemplate.Thedialogboxopenswiththetemplate.

3. ClicktheFileNameforthetemplateandsavethefiletoyourcomputer.

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Thetemplatewilllooklikethebelow:

AdditionalInformation:

Ø Donotmodifythecolumnheadingsortheimportwillnotwork.Ø Whenyounameyourworksheets,makesureyoudonotincludeanyspacesorspecialcharacters.Ø WhenyoucreateyourExcelfile,makenoteofthefollowing,otherwise,theimportprocesswillnotwork:

o FUNDisrequiredforeveryline.o ORGNisrequiredforeveryline.o ACCTisrequiredforeveryline.o PROGisnotrequired.ThesystemwillassigntheBannerDefaultPROGfortheORGNused.o ACTVisnotrequired.o LOCNisnotrequired.o TXTEMPLOYEENUMBERisrequiredforeverysalaryACCT(6XXXX)orSalaryPoolAccountthatis

used.ThiscanbetheEmployeeNumber(ifbudgetisbeingenteredattheemployeelevel)or0.o TXTPOSITIONCODEisrequiredforeverysalaryACCT(6XXXX)orSalaryPoolAccountthatisused.

Thiscanbethepositioncode(ifbudgetisbeingenteredatthepositionlevel)or0.o TXTCOMMENTSisrequiredforeveryline.o DEVELOPMENTCATEGORYisusedbytheBudgetOfficeforBudgetbyPositionandisnotrequired

fortheExcelUpload.o EXTERNALCODEisusedbytheBudgetOfficeforBudgetbyPositionandisnotrequiredforthe

ExcelUpload.o TOTALisrequiredforeveryline.Thisisthebudgetedamount.o SPREADMODELvaluetouseis4.Thistranslatesintothefourthmonth–April.o FTEisusedbytheBudgetOfficeforBudgetbyPositionandisnotrequiredfortheExcelUpload.

ToImportBudgetDataintoFAST1. OntheDevelopmentmenu,clickExcelImport.2. ClickBrowsetofindtheExcelspreadsheetonyourcomputer.Thetotalofthefilenameandextensioncannot

belongerthan75characters.3. ClickNextImportStep.

Ø Ifyourspreadsheethasmultipleworksheets,inStep2youselecttheworksheetthenclickNextImportStep,andinStep3youselectthedevelopmentseries.

Ø Ifyourspreadsheethasoneworksheet,inStep2youselectthedevelopmentseries.4. ClickNextImportStep.

Iftheimportissuccessful,atextboxopenssayingtheXLImportwascompletedsuccessfully.ClicktheOktoclosethebox.

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IftheimportisNOTsuccessful,oneofthesemessagesopens:• TheExcelfiledoesnotfollowtherequiredtemplate.Eitherdownloadthetemplate,orModifyyourfile.

a.Clickxtoclosetheyellowinformationbar.b.Downloadthetemplateand/ormodifyyourfileandtryagain.

• Anerroroccurredvalidatingimportedfields.Theimporthasbeenaborted.ViewPDFerrorreport.a.Toviewtheerrors,clickthelinktoopenthePDFreport.b.Clickxtoclosetheyellowinformationbar.

fast budget development 2015 10 19€¦ · 1. from the development menu, click development entry...

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