February 2012 Meeting

Pierre

2/29/2012

AgendaCall to order -- Matt TooleyRoll Call of MembersPolice Chiefs – Jody FryeSheriffs Organization -- Dave AckermanDivision of Criminal Investigation – Dan SatterleeSouth Dakota Game, Fish, & Parks -- Andy AlbanSouth Dakota Department of Transportation -- Greg FullerSouth Dakota National Guards -- Dayton MyersSouth Dakota Emergency Managers Association -- Brad SteifvaterSouth Dakota Fire Fighters Association -- Dennis GortonSouth Dakota Association of Health Care Organizations -- Rebekah CradduckSouth Dakota Department of Public Safety -- Ryan MechaleySouth Dakota APCO/NENA Chapter -- Matt TooleySouth Dakota Emergency Medical Technicians Association -- J.D. GeigleSouth Dakota Department of Agriculture/ Wildland Fire -- Ken WescheSouth Dakota Association of County Commissioners -- Bob WilcoxSouth Dakota Department of Health -- Rick LaBrieTribal Government -- Larry JandreauFederal Government -- Bob FischerBureau of Information and Telecommunications -- Jeff Pierce

Additional Agenda Items

Approval of August 2011 meeting minutes --

Old Business

1. 2012/13 Budget discussion – Pierce

Fiscal Year 2012 Total and Remaining Budget

2013 Budget•Regular payments of $834,324 will begin this fiscal year•We are anticipating up to $165,000 to cover tower maintenance costs for SRC/PBS.

2. Grant Status•DHS grants.

3. System Updates/System Status

State Minnehaha Watertown TotalOriginal Proposal 6,039,089.89 349,992.11 0.00 6,389,082.00 (1)Change Order - Delete DDR -157,585.00 -157,585.00Change Order - Minnehaha NICE Logging Recorder 22,414.21 22,414.21Change Order - Delete Original Minnehaha Co Upgrade -349,992.11 -349,992.11Change Order - Minnehaha (11) MCC7500 Consoles 662,743.89 662,743.89Change Order - Watertown NICE Logging Recorder 17,131.00 17,131.00Change Order - Watertown MCC7500 151,250.39 151,250.39Revised Proposal 5,881,504.89 685,158.10 168,381.39 6,735,044.38

Total Change Order 345,962.38 (2)

Watertown Share of Change Order 168,381.39(4) MCC7500 "Lite" Consoles from State Spares transferred to Watertown 194,816.61 Total due from Watertown 363,198.00 (3)

Minnehaha Share of Change Order 335,165.99 (4)

STATE RADIO SMARTX SYSTEM UPGRADE - CHANGE ORDER

4. 10-33 (emergency) traffic, and interagency Talkgroups – Mechaley 5. Motorola proposal, equipment, timeline for installation.

• Master site equipment—installed• Dispatch equipment (SRC, Watertown, Sioux Falls)--installed• Site & dispatch testing--completed• NICE recorder

System Updates Since August 2011, BIT/SRC Engineering •Major project has been the upgrade of the Master Site from Smartzone 4.1 to SmartX 7.9. •Added 1 channel at Madison, SD IR site for additional capacity.•New building and generator installation, and move at the Crandall, SD IR site.•Terry Peak move antennas for better coverage in snow groomer areas. Will need to supplement coverage in Spearfish by co-phasing antennas.•Programming and installation of many HP and GFP XTL2500 radios.•Updating Yankton county Fire EFJ, one code plug for the entire county.•Complete removal and reinstalls for Park Rangers. 4. SCIP Update2011 SCIP implementation form has been completed and provided to DHS

5. 700 MHz Status No updates at this time

6. Narrowband Progress

February 2012

December 2011

South Dakota Public Safety Narrowband Status February 2012

Red-WidebandBlue-WB/NB

Green-NarrowbandSouth Dakota Public Safety Narrowband Status December

2011

1. Council Purpose/ Orientation – Piercea. Original group was formed in 2004 to draft system policies & develop a basic training program. This

group consisted of around 40 members from agencies across the state working together to create a set of policies and procedures, as well as a taped video to be used for system orientation and use.b. Public Law 110-53, or the 9/11 Commission Act of 2007 contains the following requirements:

b.1 – Each State of Territory is required to form a representative interoperability governance or State Interoperability Executive Committee (SIEC) to set policies and procedures for interoperable communications within their borders.

b.2 -- The creation and maintenance of a Statewide Communications Interoperability Plan (SCIP).

b.3 – The designation of a Statewide Interoperability Coordinator (SWIC) to coordinate interoperability within that state or territory.

b.4 – The creation of a National Emergency Communications Plan (NECP) with benchmarks to gauge progress at the state, and local levels.c. March 14th 2007 and Executive Order was signed by Governor Rounds creating the South Dakota

Public Safety Council, and the group has been meeting close to quarterly each year.d. As important as any federal legislation requiring us to have such a group, it is more important that

those that manage the statewide communications system in South Dakota and those using it have a formal voice in the system administration and the development of policies and procedures that apply to users across the state.

New Business

1. Office of Emergency Communications Update/NECP Goal 2 – Dan Hawkins/Pierce

2. 10-33 (emergency) traffic and Interagency Talkgroups – (Mechaley)

3. Radio system update progress, Dravland, Tooley, Wesche.

4. Timeline for conversion to full P25 trunking.

5. Programming Template requirements.

6. Annual election of officers.

7. Travel reimbursement forms.

8. Other new business.

9. Next meeting.

8. Travel reimbursement forms

Organizational ReportsPolice Chief’s Assn. – Jody FryeSheriffs Assn. -- Dave AckermanDCI -- Attorney General – Dan SatterleeGFP -- Andy AlbanDOT -- Greg FullerNational Guard -- Dayton MyersEmergency Managers -- Brad SteifvaterFirefighters -- Dennis GortonHealthcare -- Rebekah CradduckDept. of Public Safety -- Ryan MechaleyAPCO/NENA -- Matt TooleyEMT’s -- J.D. GeigleWildland Fire/DOA -- Ken WescheCounty Commissioners -- Bob WilcoxHealth Dept. -- Rick LaBrieTribal Governments -- Larry JandreauFederal Government -- Bob FischerBIT Engineering -- Jeff Pierce

Closing CommentsVice-chair -- Brad SteifvaterMember at Large -- OpenChair -- Tooley

Next Meeting: date, time, location.