february 2014. - new ulm, minnesota1e9156b6-ee87... · 3/18/2014 · consider motion to receive...

AGENDA

REGULAR CITY COUNCIL MEETING

New Ulm, Minnesota

City Hall Council ChambersMarch 18, 2014 - 5: 00 P. M.

1. CONSENT:

a. Consider motion to receive and order filed the report from the Finance

Department regarding sales tax, lodging tax and building permits for theCity of New Ulm.

b. Consider motion to receive and order filed the report from Finance

Department regarding financial summary operating results through

February 2014.

C. Consider motion to receive and order filed the report form Finance

Director regarding Sales Tax and Excise Tax Revenue for 2013.

d. Consider motion to declare Equipment Revolving vehicle, 1999 Dodge

Stratus, as surplus property and authorize disposition pursuant to CityCode 2. 75 — Subd. 3.

e. Consider motion to declare items from the Park & Recreation Department

as surplus property and authorize disposition pursuant to City Code 2.75 – Subd. 3.

f. Consider motion to declare Police Department items as surplus propertyand authorize disposition pursuant to City Code 2. 75 — Subd. 3.

2. PUBLIC HEARINGS:

a. Conduct Public Hearing and consider resolution on the proposed 2014Utility, Street and Alley Improvements – Group I Project.

3. OLD BUSINESS:

a. Review schedule of the City Council regarding a proposed amendment tothe City Code relative to the noise ordinance and schedule of the PlanningCommission variance request for New Ulm Steel and Recycling ( NUSR)

noise /privacy fence location and height, and a proposed fence plan

subject to the variance as submitted by NUSR.

4. NEW BUSINESS:

a. Consider resolution to accept donations offered to the Park and

Recreation Department.

b. Consider resolution approving the grant application to Bank Midwest DogPark Development.

City of New UlmRequest for Council Action

Meeting Date: March 18, 2014 Agenda Item Number: 1 a

Agenda Section: Consent Originating Department: Finance

Resolution: No

Prepared By: Reg VorwerkOrdinance: No

Number of Attachments: One ( 1) Presented By: Reg Vorwerk

Item: motion to receive and order fled the report from the Finance Department

regarding sales tax, lodging tax and building permits for the City of New Ulm.

City Manager' s Proposed Action: Motion by Second by _ permits for the City of New Ulm.

Board /Commission Recommendation:

N/A

Overview:

Indicators are positive.

Primary Issues /Alternatives to Consider: N/A

Budgetary/Fiscal Issues: N/A

Attachments:

1. Graphs of identified indicators

to receive and order filed the report on sales tax, lodging tax and building

Sales Tax Collections

180, 000, 0

160, 000. 00

140, 000. 00

120, 000. 00

100, 000. 00

80,000.00

60,000.00

40,000.00

20,000.00

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Lodging Tax Collections

14,000.00

12,000.00

10,000.00

8,000.00

6,000.00

4,000.00

2, 000.00

5, 000, 000

4,500, 000

4,000, 000

3,500, 000

3,000, 000

2,500, 000

2,000, 000

1, 500, 000

1, 000, 000

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2013

2014

2012

2013

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2012

2013

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Excise Tax

6, 000. 00 —

5, 000. 00

4, 000. 00

3, 000. 00 2012

2, 000. 00 2013

20141, 000. 00

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7, 000, 000

6,000, 000

5, 000, 000

4,000, 000

3,000, 000

2,000, 000

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Meeting Date: March 18, 2014 Agenda Item Number: 1 b


Resolution: n/a

Prepared By: Reg VorwerkOrdinance: n/a

Number of Attachments: 2 Presented By: Reg Vorwerk

Item: motion to receive and order fled the report from Finance Department regardingfinancial summary operating results through February 2014.

City Manager' s Proposed Action: Motion by , second by , to receive report from Finance Department regarding financial summaryoperating results ( unaudited) through February 2014.

Board /Commission Recommendation: n/ a

Overview:

Below is a description of the columns:

Current Budget — this is the most up to date budget including any changes made to dateCurrent Month Ended — this is the actual amount for the current month being reportedYTD Actual — this is the current activity for the whole year being reportedBudget Balance — this is the amount remaining of the current budget compared to the year to date actual

A couple of items to note are that property taxes and LGA are not received by the city until end of June and November orDecember which throws revenue collections way off. Also, most debt payments occur June 1 and December 1 whichskews the debt service funds.

There are many yearend journal entries that still need to be made. The full extent of these entries will not be completelyknown until March.

Lastly, the correct amount of LGA was received in the last week of December.

Primary Issues /Alternatives to Consider: n/a

Budgetary/Fiscal Issues: n/a

Attachments:

Operating statements

February Month -End Revenue Report

301

304 GO PIRF Bonds 2014

317 GO Im rovement Bonds 2007 - - - - - i

319 GO Im rovement Bonds 2009

329 TIF RD9 (Eaale Dvlo)

TIF H5


Total Taxes $ 6, 390,572.00 $ 5,844.57 $ 13, 177.57 $ $ 6,377,394.43

Licenses

Current Current YTD YTD BudgetFund Fund Name Budget Period Actual Encumbrance Balance

M MA imltli ON

Total Licenses $ 210,550.00 $ 4, 708.57 $ 9,624. 82 $ $ 200,925. 18

Page t of 6


Intergovernmental

Total Intergovernmental $ 6, 809, 206. 00 $ 204, 331. 27 $ 609, 695. 66 $ $ 6, 199, 510. 34

Page 2 of 6

Current Current YTD YTD Budget

Fund Fund Name Budget Period Actual Encumbrance Balance

211 Libra 15,382.00 7,041. 00 8,341. 00

220 Parkin System Fund 130.00 130.00

232 DARE Fund

z:

250 Cit RevoNin Loan Fund

MEAN - - 252 Small Cities De o ment

Mir

262 Garden Terrace I Fund

265 Rental Properties

272 Public Housin Fund

301 General Debt Service Fund


316 GOlm rovement Bonds 2006

318

AllGO Improvement Bonds 2008

385m

GO PU Rev Ref 2010 A

387 GO Improvements 20078



503 2013 PI Bonds Fund


522 Ai ort Runwa Ext

530 Levee Project

680 Insurance Trust Fund

Total Intergovernmental $ 6, 809, 206. 00 $ 204, 331. 27 $ 609, 695. 66 $ $ 6, 199, 510. 34

Page 2 of 6


Charges for Services


211 Libra 8,700. 00 364.00 580.40 8, 119.60

so220 Parkinq Svstem Fund 1900000 1. 122 00 549456 13. 50544

Fw

263 € Garden Terrace II Fund 30, 706.00 61, 379 00 63a -

1

290 Capital Improvement Fund

103.89

520 2010 PI Bonds Fund7'sl7illN! 7iC([(1

601 E wpment =RevoI In Fund 74,061. 40 146,908.24 146,908.24

823 Library Employee Lunchroom 26.00 41. 00 ( 41. 00)

Total Charges for Services $ 1, 635,636.00 $ 294, 718. 31 $ 567,004.83 $ $ 1, 068,631. 17

Fines & Fees


211

232 DARE Fund 1, 000.00 28. 08 99.48 900.52


316 GO Imorovement Bonds 2006 - _ _

385 GO PU Rev Ref 2010 A 18,926.00 18, 926.00

W=u =.tF

387 GO Im rovements 20076 7,752.00 - - - 7, 752.00



Total Fines & Fees $ 1, 068,917.00 $ 220,709. 98 $ 226,868.35 $ $ 842,048. 65

Page 3 of 6


Misc. Rev./ Int./ Donations

263 Garden Terrace II Fund 45. 77

270 Housin Assistance Fund Section 8 11. 91 19. 57 19. 57

ME290 Capital Improvement Fund 27. 000. 00 27. 000. 00

302 GO




11--1 t € Fy423 8

386 GO IMP Bonds 2007 B TIF 100. 00

211 Libra 3,400.00 194. 45 344. 95 3,055. 05



215 Park & Recreation 12,380.00 606. 13 1, 454.37 10,925. 63

224 Sales Tax Revenue Fund

232 DARE Fund 600.00 600.00

250 City Revolvin Loan Fund 1, 498. 14 3, 736.31 - 3, 736. 31)

252 Small Cities Development

260 Economic Development Authority Fui 13.525 00 13. 525. 00

263 Garden Terrace II Fund 45. 77

270 Housin Assistance Fund Section 8 11. 91 19. 57 19. 57

ME290 Capital Improvement Fund 27. 000. 00 27. 000. 00

302 GO


317 GO Im rovement Bonds 2007

319 GO Im rovemeM Bonds 2009

365 TIF HS Milford Hei hts

368 TIF H8 { Done

386 GO IMP Bonds 2007 B TIF 100. 00 100.00

389 GO Ref PIRF Bonds 09 B

OEM391 GO PIRF Bonds 2011




523

680 Insurance

Trust Fund

1, 765.22

w_____

830 Miscellaneous Affiliated Grou s 1, 062.00 1, 462 00 { 1, 462 00)

Total Misc. Rev. /Int. /Donations $ 168, 119. 00 $ 8, 478. 55 $ 19,475.24 $ $ 148, 643.76

Page 4 of 6


Miscellaneous



r., WN

Total Miscellaneous $ - $ 184,533. 19 $ 367,983.01 $ $ ( 367,983. 01)

Other



318 GO Improvement Bonds 2008

385 GO PU Rev Ref 2010 A

387 GO Im rovemeMs 20076 - - - - -

Total Other $ 4,290,748.00 $ $ $ $ 4, 290,748. 00

Page 5 of 6


Total Revenues Per Fund


PAII

215 Park & Recreation 3, 066,707.00 132,937.56 231, 941. 58 2, 834,765.42

260 Economic Development Authority Fui 148. 105.00 1. 024. 00 2. 144.00 1

Terrace 11 Fund 30,751. 77

302 GO Ref Sales Tax 682,020.00 682,020. 00

304 GO PIRF Bonds 2014 350, 104.00 350, 104.00

365 TIF HS Milford H_ei Ms)




523 Airport Primary Runwav

680 Insurance Trust Fund 1, 765.22 1, 765.22 1, 765.22

801 C e Trust Fund

820 Cit Em to ee Lunchroom 247.06 354.85 354.85r

830 Miscellaneous Affiliated Groins 1, 062.00 1, 462.00 1 462.00r

d r1

Total Revenue $ 20, 920,097.00 $ 923, 324.44 $ 1, 813, 829.48 $ $ 19, 106, 267.52

Page 6 of 6

February Month -End Expenditure Report

Personal Services

Fund

Current

Fund Name Budget

Current

Month Ended

YTD YTD

Actual Encumbrance

Budget

Balance

Budget Period Actual Encumbrance Balance

211 Librar)r 543,695.00 41, 502. 98 83,297.62 460, 397. 38g Ili.,._, NO

I M4.. ITO `

220 Parking S stem Fund 62,689. 00 4,973. 54 9 748 30 52,940. 70


232 DARE Fund

NOW

C;!r ,.__ t1,al - kI['

P

iN iAdB n!. J s3I252 Small Cities Develo ment

E

260 Economic Development Authority Fu 43 548. 00 2,267.39 5, 476. 10 38,071. 90

260 Economic Development AutIn Fu 2, 550. 00 48. 18 1, 222. 37 1, 327. 63

263 Garden Terrace II Fund 174. 19 346.93 346. 93

270 Housin Assistance Fund Section 8 3, 609.38 7, 103.36 7, 103.36

601 Equipment Revolving Fund 147, 311. 00 11, 170. 53 23, 148.73 124, 162.27

680 1

681 Health Insurance Trust Fund 186, 892. 83 363, 024.68 363,024.68)

Total Personal Services $ 7, 908,673. 00 $ 738, 541. 12 $ 1, 522, 955.41 $ - $ 6, 385,717. 59

Supplies and Materials

Total Supplies & Materials $ 1, 190, 130. 00 $ 70, 983. 05 $ 150, 680. 32 $ 23, 072. 24 $ 1, 016, 377. 44

Page 1 of 5



Pill MT I M211 Libra 68,850. 00 3, 526.20 6, 695.42 62154.58

I M4.. ITO `

215 Park & Recreation 265, 800.00 22,343.86 28, 718 31 5, 150.99 231, 930. 70„


NOW232 DARE Fund 1, 000.00 1, 000. 00

252 Small Cities Develo ment

260 Economic Development AutIn Fu 2, 550. 00 48. 18 1, 222. 37 1, 327. 63

263 Garden Terrace II Fund 159.01 1, 249.63 ( 1, 249.63)

270 Housing, Assistance Fund Section 8emu0 s:

11. 19 11. 19u

NO [[ U "I

i


504 PI Bonds Fund

52014601E( E u t Revolvin Fund 24 752 96 48 833 24 1 518 7550 351 99

803 B L R 1, 726. 80 ( 1 726 8013

I( E4Iii ? I 1. 11ilIli : fit:'.

823 Libra Emplo ree Lunchroom 34. 54 ( 34 54) Nx- Ea r

ggppl# a - -

xk7isr t &it4t € +ice.€

Total Supplies & Materials $ 1, 190, 130. 00 $ 70, 983. 05 $ 150, 680. 32 $ 23, 072. 24 $ 1, 016, 377. 44

Page 1 of 5


Other Services & Charges



389

HIM 11111, 1 MIUMMININSHMMaz_

211 Libra 96,949. 00 7; 698.26 14, 123. 02 82,825.98

391

i.

215 Park & Recreation 940,260. 00 82,229.43 143,657. 17 15, 072.62 781, 530.21

224 Sales Tax Revenue Fund -

232 DARE Fund 5, 350.00

2014 PI Bonds Fund

5, 350.00

251 Community Dev Block Grant Loan Ft -

521

255 Rehabilitation Loan Fund

523 Ai ort Prima Runwa

262 Garden Terrace I Fund 21, 455. 75 40,885.62 40,885.62)

82, 330. 06

680 Insurance Trust Fund _

265 Rental Properties 5. 95 5. 95 5. 95

272 Public Housin Fund 38.29 ( 618.23 618.23

302 GO Ref Sales Tax

1. 03


850 New Ulm Firefighter Fund

317 GO Improvement Bonds 2007 -

319 GO Improvement Bonds 2009 -

329 TIF RD9 Ea le Dvlp 258. 51 301. 60 301. 60

365 TIF H5 ( Milford Hei hts -



502 2012 PI Bonds Funda



523 Ai ort Prima Runwa

601 E ui ment Revolving Fund 1, 802.00 44, 155.08 84,132.06 82, 330. 06

680 Insurance Trust Fund _

803 B -L -R 30 552. 61 30, 552.61

823 Libra Em to ee Lunchroom 1. 03 1. 03 1. 03

850 New Ulm Firefighter Fund 225. 59 225. 59 225. 59)

Total Other Services & Charges $ 3, 848,923. 00 $ 356, 828. 52 $ 787, 754. 77 $ 15, 072. 62 $ 3, 046,095. 61

Page 2 of 5


Capital Outlav

Current Current YTD

Fund Fund Name Budget Period Actual

YTD Budget

Encumbrance Balance

272 Public Housing Fund

530 Levee Project

830 Miscellaneous Affiliated Groups

Total Capital Outlay $ 719,200. 00 $ 66, 973. 23 $ 350, 703. 83 $ 37,934. 16 $ 330,562. 01

Debt Service



521 2011 PI Bonds Fundats —•„ -

523 Airport Prima Runwa

INN' ; 823 Library Employee Lunchroom

Total Debt Service $ 3, 812, 049. 00 $ 22, 496. 14 $ 23, 824. 77 $ - $ 3, 788, 224. 23

Page 3 of 5

NEW-

250 City Revolvin Loan Fund

260 EconomicDevelomentAuthori Fu 7, 753.00 7, 753. 00xi : - -;

NO;:

263 Garden Terrace II Fund 1, 227.08 2, 555.71 2, 555. 71

270 Housin Assistance Fund Section 8

290 Ca ital Im rovement Fund

302 GO Ref Sales Tax 682, 020.00 682,020.00t 311 = xi

304 GO PIRF Bonds 2014 45,000. 00 45,000.00

Amu, °, ONKFAMENEVINEMENNEWO317 G Improvement Bonds 2007 350, 104.00 350, 104.00

4 6 Noun= NINEMMMEM319 GO Improvement Bonds 2009 252,685. 00 252,685.00

113i _ -

386 GO IMP Bonds 2007 B TIF 61, 766. 00 61, 766.00


391 GO PIRF Bonds 2011 469, 950.00 469 950. 00


MAR504 2014 PI Bonds Fund

521 2011 PI Bonds Fundats —•„ -

523 Airport Prima Runwa

INN' ; 823 Library Employee Lunchroom

Total Debt Service $ 3, 812, 049. 00 $ 22, 496. 14 $ 23, 824. 77 $ - $ 3, 788, 224. 23

Page 3 of 5


Transfers

Total Transfers $ 3, 410, 453. 00 $ - $ $ - $ 3, 410, 453. 00

Sinkinq Fund


Total Sinking Fund $ 354, 600. 00 $ - $ $ - $ 354, 600. 00

Page 4 of 5


WON -

220 Parkin System Fund - -

233 Consolidated Police Relief Assn Fun.

251 Community Dev Block Grant Loan Ft

262 Garden Terrace I Fund

270a

Housing Assistance Fund Section 8 - -

290 Ca ital Im rovement Fund 25,000.00 - 25,000.00

316 GO Im rovement Bonds 2006 - -

502 2012 PI Bonds Fund - -



680 Insurance Trust Fund

830 Miscellaneous Affiliated Groups

Total Transfers $ 3, 410, 453. 00 $ - $ $ - $ 3, 410, 453. 00

Sinkinq Fund


Total Sinking Fund $ 354, 600. 00 $ - $ $ - $ 354, 600. 00

Page 4 of 5


Total Expenditures by Fund

Total Expenditures $ 21, 244, 028. 00 $ 1, 255, 822. 06 $ 2, 835, 919. 10 $ 76, 079. 02 $ 18, 332, 029. 88

Page 5 of 5



211 Libra 709,494.00 52,727.44 104, 116.06 605,377. 94

RU € € PE

215 Park & Recreation 3, 281, 707.00 234, 816.37 414, 572.01 41 067.61 2, 826,067. 38

224 Sales Tax Revenue Fund 7, 206.00 7, 206. 00i!€ [_ EMI 3

232 DARE Fund 6, 350. 001 ......

6, 350. 00

250 Cit Revolvin Loan Fund 2, 208.32 2,208. 32 - 2, 208. 32)

252 Small Cities D o ment

260 Economic Development Authority Fu 163,307.00 2, 624. 18 8, 949. 21 154 357. 79

263 Garden Terrace II Fund 23, 189.00 42,,8.67 98 42, 867. 98

331 ... °•. _? HIM I: r270 Housin Assistance Fund Section 8 30,901. 54 61, 815 12 61, 815. 12

290 Ca ital Im rovement Fund 379,600.00 379,600. 00

I 1A mm

302 GO Ref Sales Tax 682,020.00 6.82, 020. 00

Ei PHONE304 GO PIRF Bonds 2014

tom' 45,000.00 45,000. 00

317 GO Im rovement Bonds 2007 350, 104.00 350, 104. 00

319 GO Im rovement Bonds 2009 252,685.00 252,685. 00

329 TI RD9 Ea le D 258. 51 301. 60 301. 60

365 TIF H5 Milford Hei htse€}

367 TIF H7 inkleman # 3

386 GO IMP Bonds 2007 B TIF 61, 766.00 61, 766.00


IIH zzA391 GO PIRF Bonds 2011 469, 950.00 469,950.00

392G


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523 Ai ort Primary Runwa

601 E w ment Revolvin Fund 149, 113.00 86,793 81 440 997.62 5, 702.91 297, 587.53a

680 Insurance Trust Fund 98.00 98.00 98.00

801 Cemete Trust Fund

f820City Em to ee Lunchroom 103.78 197.96

ON

197.96

I. 830 Miscellaneous Affiliated Grou s

3 r203.07 20)3. 07)

a L'I' Yi .. Y.

Total Expenditures $ 21, 244, 028. 00 $ 1, 255, 822. 06 $ 2, 835, 919. 10 $ 76, 079. 02 $ 18, 332, 029. 88

Page 5 of 5


Meeting Date: March 18, 2014 Agenda Item Number: 1 c


Resolution: n/a

Prepared By: Reg VorwerkOrdinance: n/ a

Number of Attachments: 3 Presented By: Brian Gramentz

Item: motion to receive and order filed the report form Finance Director regarding SalesTax and Excise Tax Revenue for 2013.

City Manager' s Proposed Action: Motion by , second by to consider approving report form Finance Director regarding salestax and excise tax revenue for 2013.

Board /Commission Recommendation: n/ a

Overview:

A brief recap of reports is that we received approximately $ 1. 3 million in 2013 of both sales and excise tax. We needed677,724 to cover debt service requirements. Also attached is a report that shows the amount collected by month and year.

As shown on this report the collections in total for 2013 increased by $223, 197 compared to 2012. This was a record for2013, plus we set records in 9 of 12 months for collections.

A third attachment has also been included that shows a graph of the totals by year.

I do not know what to expect 2014, but so far it appears to be starting out as good as or better than 2013.

Primary Issues /Alternatives to Consider: n/ a

Budgetary/Fiscal Issues: n/ a

Attachments:

1. Sales Tax Receipts for 20132. Sales Tax Summary Graph3. Sales Tax Summary

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City ofNew UlmRequest for Council Action

Meeting Date: March 18, 2014 Agenda Item Number: 1 d

Agenda Section: Consent Originating Department: Equipment Revolving

Resolution: N/A

Prepared By: Public Works

Superintendent, Curt CurryOrdinance: N/A

Number of Attachments: None Presented By: Public Works

Su erintendent, Curt Curry

Item• ' Consider motion to declare Equipment Revolving vehicle, 1999 Dodge Stratus, as surplusproperty and authorize disposition pursuant to City Code 2.75 — Subd. 3

City Manager' s Proposed Action: Motion by , second by to declare Equipment Revolving vehicle, 1999 DodgeStratus, as surplus property and authorize disposition pursuant to City Code 2. 75 — Subd. 3.

Board /Commission Recommendation: N/A

Overview:

This vehicle is currently used by Housing and City Hall personnel. It will be replaced with a used squad car.

Primary Issues /Alternatives to Consider: This car will be offered for sale on GovDeals.com auction website.

Budgetary/Fiscal Issues: The vehicle is valued at approximately $ 1, 800.00 and funds collected for the disposal will be deposited in the EquipmentRevolving Fund.

Attachments:

N/A


Meeting Date: March 18, 2014 Agenda Item Number: 1 e

Agenda Section: Consent Originating Department: Park & Recreation

Resolution: N/A

Prepared By: Tom Schmitz, DirectorOrdinance: N/A

Number of Attachments: Zero ( 0) Presented By: Tom Schmitz, Director

Item• ' Consider motion to declare items from the Park & Recreation Department as surplus

property and authorize disposition pursuant to City Code 2. 75 — Subd. 3.

City Manager' s Proposed Action: Motion by and Second by to declare items from the Park & Recreation Department as

surplus property and authorize disposition pursuant to City Code 2. 75 — Subd. 3.


Overview:

The following items are surplus, unnecessary for operations of the Park and Recreation Department and in poor to faircondition.

Items

A. Orange Chairs ( 200)

B. Snapper 21" Push Mower

C. 70 Assorted small dumbbell free weightsD. Lifestride 9100 TreadmillE. 3- drawer metal file cabinet, 3' w x 19 "d x 40" tallF. Ping Pong Table 5' w x 10' longG. Metal Desk w /wood top, 30 "h x 2' d x 40 "wH. Black adjustable office chair w plastic casterI. Painted wooden table, 5' long x 2' d x 33 "hJ. Two Interior Doors — Fire Rated, 4. 5 "w x 82 "h

K. Two step risers w/handrails

Estimated Value

1. 00 ea

5. 00

25 ea

10. 00

5. 00

10. 00

10. 00

5. 00

5. 00

5. 00 ea

2. 00 ea

Primary Issues /Alternatives to Consider: These items will be for sale to the public at the annual Park & Recreation Department managed, Garage Sale in the Civic

Center on Saturday, March 29, 2014.

Budgetary/Fiscal Issues: All revenue generated from disposition of the surplus items will be deposited into account # 215- 45600 -36501 Civic

Center Revenues Misc Rev/Int/Donations Donations misc.

Attachments:

None.


Meeting Date: March 18, 2014 Agenda Item Number: 1 f

Agenda Section: Consent Originating Department: New Ulm Police Department

Resolution: N/A

Prepared By: Myron WielandOrdinance: N/A

Number of Attachments: None Presented By: Myron Wieland

Item• ' Consider motion to declare Police Department items as surplus property and authorizedisposition pursuant to City Code 2. 75 — Subd. 3.

City Manager' s Proposed Action: Motion by Second by to declare the following Police Department items as surplus property and authorizedisposition pursuant to City Code 2. 75 — Subd. 3:

Four (4) Motorola Mobile Radios,Model — MO1HX +437W

Serial #: 623AAU1236




One ( 1) Ford Crown Victoria, 2006, VIN 2FAFP71W86X140458


Overview:

The 2006 Ford Crown Victoria is no longer mechanically sound and potential repairs exceed value of the vehicle.

The Motorola mobile radios are not ARMER compliant.


Budgetary/Fiscal Issues: Auction bid value for the 2006 Ford is estimated to be $ 1000. Potential bid value of the Motorola mobile radios is

estimated to be $ 300.

Attachments:

N/A



Agenda Section: Public Hearing Originating Department: Engineering

Resolution: Yes

Prepared By: City EngineerOrdinance: N/A

Number of Attachments: Two Presented By: City Engineer

Item: Public Hearing and consider resolution on the proposed 2014 Utility, Street andAlley Improvements — Group I Project.

City Manager' s Proposed Action: Moved by second by to offer the resolution and waive the reading closing the Public Hearingordering in the 2014 Utility, Street and Alley Improvements — Group I Project and authorizing the preparation of plansand specifications.


The proposed traffic lane, bike lane and pedestrian crosswalk reconfiguration for Garden Street and 8th South Street from

Center Street to Payne Street were recommended for approval by both the Safety Commission and the Park andRecreation Commission. The proposed reconfiguration would require the City Council to eliminate on- street parking onthe west side of Garden Street and on the south side of 8th South Street.

Overview:

The City Council has scheduled a Public Hearing on the proposed 2014 Utility, Street and Alley Improvements — Group IProject. The preliminary Engineering Report for the proposed improvements has been previously distributed, reviewedand approved at the January

7th

City Council meeting. The Public Hearing on the 2014 Utility, Street and AlleyImprovements — Group I Project is on the following, except Item 6 which has previously been approved: 1. Franklin Street from 6th South Street to 10th South Street — Reconstruction of the existing water main, sanitary sewer

main, sewer and water end services, and reconstruction of the existing roadway section including excavation andreplacement of subgrade, storm sewer extension, aggregate base, bituminous paving, concrete curb and gutter, concrete driveway pavement, pedestrian sidewalk ramps, street lighting and selective replacement of concretesidewalk.

2. 2nd North Street ( Garden to Linden Street), Linden Street ( 2" d to 3` d North Street ) and 3` d North Street (Linden to WestStreet — Reconstruction of the existing water main, sanitary sewer main, sewer and water end services, storm sewerextension and reconstruction of the existing roadway section including excavation and replacement of subgrade, aggregate base, bituminous paving, pavement subdrains, pedestrian sidewalk ramps, street lighting and selectivereplacement of concrete curb and gutter, concrete driveway pavement and sidewalk.

3. 12th North Street from Broadway to State Street — Reconstruction of the existing sanitary sewer main, sewer and waterend services and reconstruction of the existing roadway section including excavation and replacement of subgrade, aggregate base, bituminous paving, and selective replacement of concrete curb and gutter, concrete drivewaypavement and sidewalk.

4. Garden Street from Center Street to 8th South Street — Reconstruction of the existing roadway surface includingremoval of the existing bituminous pavement, reshape the existing gravel base, repave with four and one -half inches4.5 ") of bituminous surfacing and selective replacement of concrete curb and gutter.

5. 8th South Street from Garden Street to Payne Street — Reconstruction of the existing roadway surface includingremoval of the existing bituminous pavement, reshape the existing gravel base, repave with four and one -half inches4.5 ") of bituminous surfacing and selective replacement of concrete curb and gutter.

6. Alley Block 116 North of Center Street — Grading, aggregate base, storm sewer, bituminous surfacing, seven inch (7) concrete alley approach pavement, miscellaneous removals and restoration necessary to construct a residential alleypavement section ( improvement petitioned).

7. Alley Block 66 South of Center Street — Reconstruction of the existing commercial tee alley pavement sectionincluding grading, aggregate base, bituminous surfacing, seven inch ( 7) concrete alley approach pavement, miscellaneous removals and restoration.

8. Alley Block 104 South of Center Street — Reconstruction of the existing residential alley pavement section includinggrading, aggregate base, bituminous surfacing, seven inch ( 7 ") concrete alley approach pavement, miscellaneousremovals and restoration.

9. Alley Block 116 South of Center Street — Reconstruction of the existing residential alley pavement section includinggrading, aggregate base, bituminous surfacing, seven inch ( 7 ") concrete alley approach pavement, miscellaneousremovals and restoration.

10. Sarah Hills Third Addition — Sanitary sewer main, water main, site grading, sewer and water end services, stormsewer, grading and aggregate base on Alison Avenue and Ryan Road within the subdivision; sanitary sewer main, water main, and sewer and water end services on the Gravel Pit Access Road from the western edge of the subdivision

to Ryan Road; and water main, grading and aggregate base on Maplewood Drive from Henle Drive to Ryan Road. This subdivision will create ten residential building lots.

11. Highway 14 Storm Water Pond Landscape Maintenance — Replacement of materials that have failed to survive in

Mn/DOT constructed Storm Water Ponds 1, 2, 3, 4, 5, 6 and 7 from the 2006 T.H. #14 Landscape Project.

Primary Issues /Alternatives to Consider: Hearing Notices have been mailed to property owners located adjacent to the proposed improvement. The Public Hearingis an opportunity for the City Council to receive verbal or written comments from the public. After the Public Hearing isheld, the City Council may order the improvements and the preparation of plans and specifications by resolution.

Budgetary/Fiscal Issues: The preliminary cost estimate for this project is $ 3, 051, 609.00 with a projected bonding need of approximately $ 2. 2million.

Attachments:

Correspondence from Rick and Bonnie Howk —116 South Broadway (Alley Block 104 South of Center Street) Map #2 — Recommended 2014 CIP Locations

2

Robert Beussman

From: Rick Howk [[email protected]] Sent: Sunday, March 09, 2014 1: 32 PMTo: Robert BeussmanSubject: Question for city council on the alley project- Block104 South of Center

Mayor Robert Beussman and City Manager Gramentz: Gentleman this E -Mail is to be read at theMarch 18th city council meeting in case I am unable to get to the meeting. I live on Block 104 South ofCenter street in which we got notice of its reworking I assume this summer of 2014. My wife and Ihave lived here by choice for close to 40 years now with no problems with the alley at this time. If youdo repair the alley my questions are this be for the work gets started. # 1 how long will the work take? 1 month or all summer? Question 2 where are we who live on Broadway to park our vehicles ?We cannot park on Broadway and 1 ST South is full of employees from Bank Midwest employees due to thebank NOT HAVING OFF STREET PARKING like they should have according to parking rules in ourcity charter for business places. and on 2ND south the people who live on 2nd have most of thattaken up. The parking lot on 1 ST south is private parking for County Parking only. Mr Mayor as youknow I am Disabled and have a hard time walking and the same goes for my wife Bonnie, l CAN NOTwalk that far to get to the car and Steps are out of the question.Question 3 Garbage pickup Whereare the garbage trucks to pickup our trash- Recycle trucks or the Brush Trucks Pickup they to CANNOT PARK ON BROADWAY to pick up trash ?Question 4 will the city be. paying our liability insuranceon our vehicles while parked on the street during this project(Theft- glass breakage etc). The city ofNew Ulm and the State of Minnesota when Broadway was rebuilt in front of our home at least 30years back took parking off Broadway (when we bought this place we could park in front of ourhouse) can you leave this alley open or are you or any utility company digging up the alley for aperiod of time? These are my comments on the alley of Block 104 south of center project which DoesNot Need It. Their are many gravel alleys in town that need it more than doing ours again like behindcity council members /and city officals homes first, or how about fixing up the busted up concret alleybehind the Kaiserhoff block area at 221 N. Minnesota St. Rick and Bonnie Howk 116 South

Broadway

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Agenda Section: Old Business Originating Department: Administration

Resolution: YES

Prepared By: City ManagerOrdinance: NO

Number of Attachments: Three ( 3) Presented By: City Manager

Review schedule of the City Council regarding a proposed amendment to the City Code

Item: to the noise ordinance and schedule of the Planning Commission variance requestfor New Ulm Steel and Recycling ( NUSR) noise /privacy fence location and height, and aproposed fence plan subject to the variance as submitted by NUSR.

City Manager' s Proposed Action: Motion by Second by to receive the City Code amendment schedule, Planning Commissionvariance schedule and NUSR proposed fence plans and to request the City Attorney prepare an amendment to the CityCode, 9. 12. I -1, Planned Industrial District, Subd. 8, Performance standards, 2. Noise. as so directed by the City Council.


N/A

Overview:

At the February 18, 2014 City Council meeting, staff was requested to bring back a schedule indicating the time line toamend the City Code I -1 Noise regulations and Planning Commission timeline for a request for a sign variance by NUSR, and proposed fence location variance plan for a noise /privacy fence on NUSR property.

Note: The subject property is located in an I -2 zone, but the noise regulations for 1 -2 are referenced in, and are the same asfor the I -1 zone.


Budgetary/Fiscal Issues: N/A

Attachments:

1. Schedule for amending the City Code and Planning Commission fence variance2. New Ulm Steel and Recycling fence plan3. NUSR proposed fence plan map

New Ulm Steel and Recycling, Inc.

Date

03. 18.2014

03. 19.2014 to 03. 28.2014

04.01.2014

04.07. 2014

04. 11.2014

04.24.2014

05. 06. 2014

05. 16.2014

05. 20. 2014

05. 23. 2014

2/ 19/ 14

City Council

Schedule for Approval of New Noise

City Council receives time table forpreparation of new noise ordinance.

City Attorney prepares draft ordinance.

City Council reviews proposedordinance. Approved ordinance is

forwarded to the Planning Commission.

Planning Commission conducts Public

Hearing on proposed ordinance. Makesrecommendation to the City Council.

City Council receives recommendationand conducts first reading of ordinance.

City Council conducts second readingand votes to approve ordinance.

Approved ordinance is published and

effective 30 days later.

Planning Commission

Schedule for Approval of Conditional

City of New Ulm receives application forspecial purpose fence.

Notice of Public Hearing on request issent to all property owners within 350' of the property.

Planning Commission conducts Public

Hearing on request. Makesrecommendation to the City Council.

City Council receives recommendationand makes decision on request.

Staff files resolution and Conditional Use

Permit with Brown County Recorder' sOffice.

New Ulm Steel and Recycling Inc 21819th Street South

Proposed fence project 2014.

Fence will be created of solid steel siding that reassembling that of what is on most Pull Barns in NewUlm

17th

Street South From German Street to Spring Street at 8ft no setback

German Street From 17th South to 19th South at 12ft at 5ft setback

Block 22 From 18th Street South to 17th Street South 12ft at no setback

The list above will be will be done during the 2014 construction season assuming no major delays in theapproval process and permitting action

Any other fences on the property will be done as needed or wanted at the preapproved 8ft with nosetback.

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Agenda Section: New Business Originating Department: Park & Recreation

Resolution: Yes

Prepared By: Tom Schmitz

DirectorOrdinance: N/A

Number of Attachments: Zero ( 0) Presented By: Tom Schmitz

Director

Item: Consider resolution to accept donations offered to the Park and Recreation Department.

City Manager' s Proposed Action: Motion by Second by _ to offer the resolution and waive the reading to accept the following donations for DogPark development:

1. $ 508. 00 Pups Playland

2. $ 100. 00 SouthPoint Federal Credit Union


The Park and Recreation Commission recommended the City Council accept these donations at their March 10, 2014regular meeting.

Overview:

N/A

Primary Issues /Alternatives to Consider: Thank you letters will be sent to donors.

Budgetary/Fiscal Issues: 608. 00 is the total value of cash donations.

Attachments:

None


Meeting Date: March 18, 2014 Agenda Item Number: 4 b

Agenda Section: New Business Originating Department: Park and Recreation

Resolution: Yes

Prepared By: Tom Schmitz - Director

Park & RecreationOrdinance: N/A

Number of Attachments: Zero Presented By: Tom Schmitz — Director

Park & Recreation

Item: resolution approving the grant application to Bank Midwest Dog ParkDevelopment.

City Manager' s Proposed Action: Motion by Second by to offer the resolution and waive the reading to approve the grant application to BankMidwest Dog Park development up to $ 15, 000. 00.


The Park and Recreation Commission recommended the City Council authorize this grant application at their March 10, 2014 regular meeting.

Overview:

1. The Dog Park is located within South German Park between 601 South German Street and the paved RecreationalTrail. This is south of the snow dump area and north of the winter sledding hill area.

2. The Dog Park volunteer enthusiasts have risen over $7, 000.00 of private funding to date. 3. The first major development planned is a perimeter, commercial, chain link fence with gate system. 4. The fence project is estimated to cost approximately $ 15, 000.00. 5. Other future development elements include: lighting, water, off street parking, small open shelter, obstacles,

benches and landscaping.

Primary Issues /Alternatives to Consider: 1. The Dog Park volunteer enthusiasts are working with the Park & Recreation Director on planning and

implementation of development.

2. Previous grant applications to New Ulm Area Foundation for $4, 500.00 and Nutro pet food Company for2, 000.00; were both denied.

Budgetary/Fiscal Issues: Bank Midwest grant application is for up to $ 15, 000.00.

Attachments:

None.

february 2014. - new ulm, minnesota1e9156b6-ee87... · 3/18/2014 · consider motion to receive...

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