1

GLACURH No Frills 2004 NCC and NRHH Business

Meeting Minutes University of Michigan (No Frills Cruise)

February 6-7, 2004 James Tobin, GLACURH Director

Friday, February 6, 2004

I. Call to Order James called the meeting to order by at 7:23 pm, Eastern Standard Time, 6:23 pm Central Standard Time.

II. National Anthems

III. Announcements

Advisors – please partake in the Advisor Roundtable. Please turn off all cell phones, pager and noisemakers. Please be careful walking past cords. NRHH Reps. are placed across from their NCC.

IV. Board buddies – Emily Put your name on the sheet, hand it in and we can figure out board buddies.

V. Roll Call #1 (See the end of the minutes for Roll Calls)

VI. RBD Reports Joe R. (Ill. RCC) – Not much has changed since being elected RCC for the great state of Illinois. I have been trying to make a smooth transition into my new position; I am learning new things daily that will both better GLACURH as a region, and the state of Illinois. At the moment I am getting prepared for IRHA, the Illinois annual conference that will be hosted at Bradley University, and trying to stay afloat in school. There are many goals that I have planned for myself this year, the most important of those is to slow down and appreciate the little things around me. As a student leader it often times seems that we are rushed through our days; attending one meeting after another, school, and maintaining an active social life. My goal is to slow down, budget more time during the day to address my needs. I Know this is easier said that done, because it is easy to ignore yourself, but this is something that I am really going to concentrate on, it can do nothing more than better myself as a student leader that will in turn helps us out.

2

I can’t wait to get to work with all of you to make this the best region, please drop me an email to say what’s up I want to get to know all of you!! Eric C. (In. RCC) – January has been a busy month for your IN RCC. I hosted the RBD retreat at Valparaiso University the 16-18. I attended the HCC Retreat/Preconference walk through at U-Indy on the 23-24. I published the HCC manual, which is now online at www.irho.org. I consolidated my transitioned files from many folders, binders, and bins to a bin and a couple important binders. I worked with the RBD in selecting a New AD-IT. Worked on a technology/communications session for No Frills, attended all of the RBD chats and overall am excited continue to work with the current RBD as we are moving forward and looking forward to NACURH. Emily A. (Wis. RCC) –My greatest excitement of the past few weeks has been my work with Philanthropy. I have been having a blast of a time talking to the staff at the Ronald McDonald House-Ann Arbor. I am so excited for our big plans. I know that we can surpass what we raised last year. I was also fortunate enough to have had a wonderful time at our RBD retreat. It was a great bonding experience and we set a lot of good goals for the Region and ourselves. No Frills was awesome and it was an amazing experience to get to know everyone a little better and put faces with names. My next big commitment will be attending the WURHA conference at UW-Eau Claire in a few weeks. Thank you to everyone for their spirit during No Frills. Keep up the great work!!! Ty K. (Mi. RCC) – What have I done thus far? Since being appointed, I have been working on getting contact information from each member school in Michigan. There are a couple schools that I am having issues with contacting them. But so far I have contact info from CMU, EMU, FSU, GVSU, KUA, KUB, MSU, SVSU, UM, and WMU. I have been trying to utilize the Michigan NCC listserv more and trying to increase communication among the NCCs. I know they all like to use AOL a lot more, but the listserv still needs to be utilized. I have made a list of all the Michigan schools that are currently affiliated, were once affiliated, and that have the potential to become affiliated. I am going to try to focus a lot on retention. I do not think GLACURH should be trying to recruit new schools if they cannot keep schools affiliated. I am also trying to work with the NRHH Chapters in Michigan, those that are affiliated and those that are not. I am trying to let them know that I am here and I may be used as a resource. I attended the RBD Retreat. It was a lot of fun and we got a lot done...I mean A LOT! It was great getting to know the rest of the board. Prior to No Frills I read through the whole GLACURH Constitution and made notes throughout it of stuff that could be improved. I'm hoping it was of use to them and I think it was because of 22 pieces of legislation written, 9 of them were written by Michigan NCCs and NRHHers!!! You guys all rock!!! I also got the Michigan NCCs,

3

NRHHers, Michigan Advisors, and other Michigan people that will be attending No Frills t-shirts to represent to the max!! The shirts were awesome!!! What am I working on? I am working on an information packet for the Michigan NCCs, which is something I hope will be very useful to them. I hope to have this completely done so that it can be transitioned by the NCCs to their successors. I also have to figure out who will be transitioning at NACURH this year to make sure that they are transitioning. I am also keeping up on my parliamentary procedure. Like any organization that uses parliamentary procedure, GLACURH does things slightly different. I am making sure that I know GLACURH's way and trying to prepare myself for the unexpected...which everybody in MORHA knows can happen...=) Dave R. (AD-IT) – I would like to thank everybody for his or her warm welcome to the GLACURH RBD. I know that this will be a fun and productive year and I am pleased to be working with you in this. Over the next few months and throughout my term in office, I will be striving to streamline and utilize efficient and effective communication mediums for the region. Feel free to contact me with any questions, comments and concerns that you may have about the various ways we have to communicate within the region. I will be working on overhauling and updating the GLACURH website. In addition, I would like to see a newsletter, or publication for the region to turn into a reality. I will be asking for your comments and submissions in this process; and I would like to thank you in advance for your help and participation in getting this up and off the ground. Stephen S. (AD-NRHH) – Attended RAD Conference at UW – Whitewater from January 15-18

• Legislation o Diversity OTM: now permanent o *NCC OTM: each region will discuss, vote on keeping it at NACURH o *NA – NRHH: NBD will vote at NACURH on whether or not to create an NRHH

NBD position o National Office Selection: RADs will now select the National Office o Chapter OTY: Constitutions now required in all national COTY bids o Handicapped Awareness Week: tabled indefinitely o *FYE OTM: tabled until NACURH for regional discussions o Letters of Support: legislation to allow RADs to write letters of support for

national bids failed * = legislation I authored or co-authored

• Established 2 standing committees to review and revise NRHH Policy Book and ABCs of NRHH o I am on the Policy Book review committee

• OTMs o Established regional committee

4

Still missing 2 reps from Wisconsin o Selected October, November, and December regional winners o Submitted regional winners on to the National Office o Preliminary work done to make the transition to the National OTM Database

• Communication o Established “Question of the Every Other Week” o Doing my best to reply to all emails within 24 hours o Submitted semiannual report at RAD Conference o Established positional journal (www.livejournal.com/users/glacurh_rad) o Working on establishing regular office hours o On NRHH listservs for GLACURH, MORHA, WURHA, CAACURH, MACURH, and

PACURH • Other items to report o Joined International Relations committee for NACURH o Will be attending IRHOC and MORHA as conference guests and WURHA as a

delegate Let me know about inductions ahead of time and I’ll do my best to be there! Bubs (AD-FA) – Things to note: 1. Checking – The amount GLACURH has in its regional checking account is $21.269.73 2. Savings – The amount GLACURH has in its regional savings account is $3,005.87 3. Philanthropy – We are collecting spare change for regional philanthropy. You can deposit money in my piggy bank up at this table or in this canister. 4. Traveling Trophy MOWII – We are starting a recognition initiative involving MOWII. The MOWII that Dan Seavers from Carthage College is now going to be used as a traveling trophy for the region. Dan stole MOWII at GLACURH and had it since. The rules are simple so far. MOWII needs to stay in the boardroom at all times. The person who is in possession of the MOWII at the end of the business this weekend gets to keep it until NACURH. At NACURH the owner will change. However, Carthage will not be able to leave the conference with MOWII. You cannot leave the conference with MOWII if you brought it. So, good luck getting it away from Dan. Things I have been working on: 1. The GLACURH Affiliation Process – I have been working very hard on the GLACURH affiliation process. For any schools that have their affiliation materials for the NIC and NRHH, you can bring me them. If you didn’t bring your affiliation material, don’t worry, you don’t lose voting rights or anything like that. This is just a service we want to offer the NCCs and NRHHers to make the affiliation process run smoother. For the 2004-2005 Affiliation process, which will start at NACURH 2004, the RCC offered to proofread NIC reports. Please remember this program is completely optional. We just want to make affiliation easier. If you have any questions, please ask. 2. The Fiscal Year 2005 Budget – I have prepared the FY05 Budget, which will be passed at No Frills. I have been having a lot of fun working on the budget and I can't wait to use it. To accompany the budget, I have prepared a Budget Summary sheet, which explains every budget line.

5

3. NACURH 2004 Slideshow – With the help of James and a few other NBD members, we made a slideshow to help NCCs and NRHHers learn more about NACURH 2004 at Saint Louis State University in May. Things I am preparing for: 1. EOY Fiscal Process – The End of Year Fiscal Process will be upon us in early March. That is when I get to close the FY04 Budget and start to use the FY05 Budget. Last year the process was easier than I thought and I can’t wait to do it again. Things on my mind: 1. NACURH 2004 – It is going to be awesome going to Saint Louis for NACURH 2004. I can’t wait to help get the region excited about this. It’s going to be a good time. 2. The RBD – The RBD has been giving 110% to the region since being elected. SNAPS to them! James T. (Dir.) – Some of the things I have been doing to keep myself busy over the past few weeks/months:

• Attended Semis at St. Louis University • Organized the RBD retreat at Valparaiso University • Worked in great length with Carrie and the conference staff at U of M to prepare

for No Frills • Weekly chats with the RBD to discuss No Frills preparations • Assisted conference bid teams with preparations for No Frills • Participated in weekly chats with Terry, the RBD and the monthly chat with the

NBD • Appointed Chair of the NACURH Americans with Disabilities Act Committee (ADA) to

examine ways to handle ADA needs at our conferences. Over the course of the next few months I will be working on some major new items for NACURH as well as for the region. Some of these include research for possible legislation for NACURH for travel reimbursements, NCC/NRHH programming at NACURH, preparations for the NACURH Conference, Spring Retreat with the RBD and increasing communication through various technology mediums. All of these various areas I hope to at least begin and/or complete by the time the NACURH Conference comes around in May. Until then, feel free to contact me at anytime and I’m very excited for where GLACURH is headed this year. Tumbo (Adv.) and Marcus (Adv. Elect) – We have been spending time working with James and the RBD to prepare for No Frills, RBD vacancies and our Winter Retreat. We have also been encouraging dialogue at all levels on several issues and ideas to help the region continue to thrive in the next several years.

VII. NBD Report – April Stephens, National Associate for Administration (NAA)

Working on a lot of stuff at the national level. If you have questions – ask me.

6

VIII. On Campus Marketing (OCM) Presentation – Angela Ciocca What are OCM’s Fundraisers? Final Exam Kits – parents send support to their student for a stressful time of the year Collegiate Welcome Program – parents send support to their student for good luck at school Residence Hall Linens – parents can purchase linens for their student’s bed Residence Hall Carpets – parents can purchase carpets for their student’s room Diploma display – parents can purchase a display for their graduating student’s diploma Finals Exam Kits for the off campus community - parents send support to their off campus student for a stressful time of the year OCM contributes financially to NACURH – this year is a little over $18,000. They also provide pins, pads and calendars at the NACURH Conference.

IX. Parliamentary Procedure Overview – Ty On the back of the placards there is Parliamentary Procedure information. Make sure you state a motion the way you mean it. Write down your motion or amendment before you say it, so you don’t forget it. We will need specific vote counts for the budget and legislation. Don’t be afraid to ask questions or extend question and answer time.

X. Get To Know The RBD – Joe and Bubs Winner: University of Wisconsin Oshkosh knew Bubs’ facts Winner: St. Norbert College knew Emily’s facts

XI. Ice Breaker – Eric Everyone went in a circle and closed their eyes. “How are you doing?” “Fine thanks.”

XII. USA Today Presentation – Jennifer Gorczany 20% of college students read the newspaper yesterday. 40% of college students could name which party controls congress. WIU – USA Today has come and spoke and helped with the Readership Process a lot. The newspapers get used everyday.

XIII. Board Buddies – Emily Emily handed out Board Buddies

XIV. Handouts Budget, Budget Summary and NACURH placards

XV. Special Conference Guests Linda Harvey – MORHA Director

7

Jo Ann Hermanek – IRHA President Richy Serota – NIC National Office Representative Andy Meyer – NRHH National Office Representative

XVI. Announcements Per U of M policy, everything needs to be taken out of the room because we can lock the room, but can’t guarantee anything. There will not be transportation back to hotel until business is done for the night. RBD pin design: you can get a design in to James by tomorrow. The Hospitality Room will be closed by 1:30 am. There are other guests in the hotel, so please be curious to them and keep the noise volume down.

XVII. Legislation Break Down NCC: A, B, D, F, I, K, L, M, N, P and R NRHH: C, O, Q, S and T Both: E, G, H and J

XVIII. Get To Know The RBD Winner: University of Evansville knew Stephen’s facts Marquette moved to recess until 8:00 am tomorrow morning, seconded by La Crosse, passes Saturday, February 7, 2004

XIX. Call to Order James called the meeting to order at 8:15 am.

XX. Roll call #2 In five words or less, describe your night last night. Winner: Eastern Illinois University

XXI. Energizer Get with a partner and draw a picture your partner is describing to you. Winners: April (MSU) and Val (EIU) Katie (BSU) and Hayley (NIU)

XXII. Get To Know The RBD Winner: Eastern Michigan University knew Ty’s facts

XXIII. GLACURH 2003 Closing Report Presentation Brianna “Breezy” Smith GLACURH 2003 is done! The budget was closed last week due to checks still being received.

8

The cards and e-mails to the conference staff helped a lot. She can’t wait to transition GLACURH 2004. The excess check of $2,853.9 was given to GLACURH.

XXIV. Approval of GLACURH 2003 Minutes “No Frills” was deleted from the title Loyola: Page 3; “Cartage” should be “Carthage” CMU: Page 5; “More students live on campus than off campus.” should be “More students live on campus now than before.” EMU moved to approve the GLACURH 2003 Minutes, seconded by MSU, passes.

XXV. NRHH Report – Andy Meyer The RAD Conference went great and they had a lot of fun. There was a lot of legislation. They talked about the OTM Database. The website is going to be up really, really soon and it will be at Kansas State. Their site will be www.nrhh.org. New apparel will be up on the website soon. The 1% Press will be on the website too. The National Office is doing a new program about “You Better Recognize” door decs and it is really easy. There is an apology for the delay in certificates. They are here and will be passed out today. The National Office is working on a transition manual. AAFN paperweights will be distributed.

XXVI. Get To Know The RBD Winner: Eastern Illinois University knew Eric’s facts

XXVII. GLACURH 2004 Presentation – Ball State University - Alley Oop for the Hoop

EIU: How is Subway going to work for lunch? There will be boxed lunches for delegations to take back. U of M: Will there be healthy food in the Hospitality Rooms? There will be fruit and pretzels. Marquette NRHH: Will there be a van for NRHH as well? Yes Carthage: Are there any “no cheering zones” other than after midnight? No EIU: For Roll Call, will there be no music allowed? Music will be in the transition, but not with the cheer. UIUC: Are the Advisor costs the same? The costs are listed below on the budget. UWW: There are spots for 11 delegates, what about alternates? The alternates would be listed by school and a case-by-case basis. CMU: What are the best guidelines for the display? We were unaware of guideline descriptions, but we will investigate. UWSP: Will there be extended hospitality for NCCs and NRHHers for long business meetings? We are going with NACURH and RBD guidelines.

9

WIU: What is your greatest concern? It would be housing, but not for a specific reason. UW-Stout: Can you push the deadline back for registration? The Regional Director will accept registration until the day of conference, but we will discuss that with the Regional Director. UWW: What are the banner 3D limits? There are no 3D limits, but it must be contained within the boundary. Marquette NRHH: Are NCC and NRHH business meetings in separate buildings or the same building? Yes they are in separate building, but we can change that. UWW: What kind of decorations will be at Opening Ceremonies? We have not discussed that yet at this time. UW-Stout: You stated you can a school substitute any sex until the conference. Is that possible? This is going to be based on delegates and delegations and there is no guideline prohibiting us from doing this. Loyola: What is the NCC Shootout? It is a shootout contest for a little competition. UIC: What student support do you have already and what do you anticipate? The conference staff will be a support and we will work to get volunteers. UW-La Crosse: What is the difference between most spirited and team spirit. Most spirited will go to an individual and team spirit will go to a delegation.

Discussion on GLACURH 2004 GVSU moved the previous question, U of M objected SNC moved to recess for 5 minutes, seconded by Ball State, passes. The meeting recessed at 9:51 am. The meeting was called back to order at 10:06 am.

XXVIII. Roll Call #3

XXIX. Introductions Everyone went around and introduced him or herself.

XXX. NRHH Database Presentation – Stephen Swieton The NRHH Database is a great new resource and we are working to get the system underway. I will not accept e-mail OTMs after NACURH. NRHH.org will be the new national website. When you set up an account for your campus, send an e-mail to me (Stephen), so I can finalize the process. This system e-mails OTMs automatically to me when selected at the campus level. Something to keep in mind is the deadline. For schools that don’t do OTMs on the campus level, the program only lets you submit one OTM, thinking it is the winner. Make sure the only person submitting OTMs is the Campus Coordinator.

10

Something new on the OTM form in an OTM blurb. Don’t relive the OTM, but give a summary. Marquette NRHH: Is it the same form for regional and state? Not Necessarily.

The timeline for after No Frills is as follows. Every school should set up or attempt to set up an administrator. Submit OTMs online this month. In March and April we’ll try to start the move over. Breezy: Will this database be down and what do we do if that is the case? The database is housed at Kansas State, so the only time it would be down is if Kansas State loses power. That hasn’t happened yet. If it does, I’ll adjust deadlines.

XXXI. Get To Know The RBD

Winner: Western Illinois University knew Joe’s facts Winner: University of Wisconsin-Whitewater knew Tumbo’s facts

XXXII. Ronald McDonald House Presentation – Dave McDowell The Regional Board came over yesterday. We want to thank you for your support of the Ronald McDonald Houses in the region. The first house was opened in 1974 in Philadelphia. Now there are 158 houses in the U.S. and 234 in 24 countries. It is a worldwide international movement. There are nearly 6,000 bedrooms a night available for families. There are 30,000 volunteers contributing 3,000,000 hours annually. The mission is to provide temporary lodging for families. How are you able to help? You can volunteer. There are shift volunteers that come in 3-hour shifts. Students who volunteer may work with someone the age of their parents. You could help with a one shot program. This would be a meals program where a different group prepares dinner for a night. We also have a wish list, which includes toilet paper, cleaning products and food products. Special projects can be done where groups do cleaning days and do the chores for the families. A group could set up holiday parties for the families. There are not a lot of children in the house because the children are usually hospitalized. The children in the house are usually the siblings on the children in the hospital. Cash donations are welcomed, along with fundraisers on the house’s behalf. There is a $10 nightly fee. It’s a bargain, but some families can’t afford it, so it can be reduced or waived for those families. It costs over $40 to operate a room a night. It is a good idea to contact a house in advance to let them know you are working on things. They would be delighted to hear from you and offer tips. How many people are in attendance when groups cook dinner? They tell people to plan on 35-45 people, but it depends on the house size.

11

For the holiday parties and events, is the food provided? You would have to check with the local house and they would be helpful with logistics.

XXXIII. NIC Report – Richy Serota The NACURH website is www.nacurh.org or www.nacurh.net or www.nacurh.com. New features keep happening. If you have problems with affiliations, please contact affprob@nacurh.com. The forum is located at www.webtomic.com/phpbb2/. The general e-mail address is nic@nacurh.org. Our phone number is 352.846.6933. You can mail us at NIC Tolbert Area Office Gainsville, FL 32612 My e-mail address is serota@nacurh.org. We are working to make it better for GLACURH. SVSU NRHH: How many people are working at the national office? We have 7 Ads, 1 Director and 4 Grads. Carthage: What do you intend to do about problems with the RFI? We are working with a new web post and they have been having technology problems.

If you want, you can come by and say hello to me. Think of new and exciting things for your NIC reports. They need to be at least four pages, have a cover page and an abstract. If it does not meet the criteria, it will get returned and you will have to work on it.

XXXIV. Announcements If you want to buy apparel, do so from a store down the road. Wash hands before eating!

XXXV. GLACURH 2004 Announcement Ball State University has won the bid to host GLACURH 2004! Carthage moved to recess until 1:00 pm, seconded by EIU, passes. The meeting recessed. The meeting was called back to order at 1:07 pm.

XXXVI. Roll Call #4 Favorite Food

XXXVII. NACURH 2004 and Semis Update SIUC: What is the banquet attire? It will be formal to semi-formal. SUIC: Whom do we contact to see if they need help? E-mail your RCC and they will get in contact with James.

12

Marquette: What is up with alternates? Select 10 delegates, then other the following alternates. Loyola: Is this not a good neighborhood and if so, what measures do we need to take security wise? The conference staff assured us there would be a large amount of security, radios and flashlights. Also, institute the buddy system. UIC: Do you have any information about NACURH Award bids? We’ll address that later today. WMU: Will they have vans for our luggage? No, they want us to use the Metro. It is inexpensive one way and a good idea if flying. If you take a train, a Metro Station is near the Train Station. U of M: Does the 10-delegate cap include advisors? Yes.

SUIC: The Metro link leads directly from the airport and is only $2.

XXXVIII. Get To Know The RBD Winner: Loyola University knew Dave’s facts

XXXIX. No Frills 2005 Site Selection Committee Presentation – Becky Lee, Andy Mammel and Stephanie Esposito

WMU: What is the reason for it being in January? The governing documents allow it to be within a time frame. Also, this time worked the best for the school. UWSP: What is the delegation cap? Constitutionally it is 1 NRHH, 1 NCC and 1 Advisor. They could work with schools. Marquette: Would RHA Presidents be allowed to come? They would be willing to work with schools on that issue. Purdue: What is the cost? It is in the bid. EIU: Are the meeting rooms reserved? They can’t reserve the rooms that far in advance, but they will work with their school to see what they can do. Marquette: Do you have more specifics about the shuttle? They would like people to carpool and parking is free. SVSU NRHH: How far is the hotel from the school? It is about a 3-5 minutes drive. Purdue: Geography wise, where is GVSU? It is by Grand Rapids, about 10 minutes west of it.

Carthage moved the previous question, no objection

XL. No Frills 2005 Announcement Grand Valley State University has won the bid to host No Frills GLACURH 2005! SUIC moved to recess for 5 minutes, but the motion was not recognized.

XLI. Get To Know The RBD Winner: University of Wisconsin - Stout knew Marcus’ facts

XLII. Legislation Session 1 EIU: Point of privilege to turn off the front lights

13

Change in MME: “Article VII” to “Article VIII” Change in MMI: the beginning of the lines to “Shall” Change in MMH: change the wording of the “Be it further resolved” Change in MMH: strike the first section of Subsection A SUIC: When can notes be passed during legislation? We would prefer no note passing.

XLIII. Main Motion E

EMU moved to bring MME to the floor, seconded by UW-La Crosse, passes. EMU moved to waive the reading of MME, seconded by Ball State. SNC: Would you work with people with IM? It is hard to work with technology at a conference. SVSU NRHH: What about using videotape or a conference call? It is possible, but if not available it may not work. GVSU NRHH: What is currently in place to make sure they are delegates? If they are running, they are under their own school’s delegation. Then the NCC must select them for the delegation? Correct. RHIT: Where is it going? InSU: Doesn’t Roberts Rules of Order say you shall be in attendance? It has been done in the past. SVSU NRHH: If someone is running, they must go with the delegation? The host institution needs to sponsor them as a registered delegate. GVSU NRHH: Is that in the constitution? In order to attend, you must be a delegate. In the past it has been worked out with conference staff to find a spot for the conference.

InSU moved to extend Question and Answer for 3 minutes, seconded by Viterbo, no objection. InSU: Does “must be in attendance” allow for any exceptions, such as family emergencies? No

SVSU NRHH: What if the conference agreed to make arrangements for technology? It can be costly and sometimes just not work out.

Discussion on MME SVSU moved to extend Discussion by 5 minutes, seconded by WMU, passes. GVSU moved to amend the legislation to include “with the exceptions being granted by the Regional Board of Directors if circumstances are beyond the individual’s control.”, seconded by InSU. SVSU NRHH: Is not being picked for a delegation considered beyond one’s control? No, they can talk to the NCC about it. Zack does this for his delegations.

Amendment passes 35-1-0 Ball State moved the previous question, no objection MME passes: 33-3-0 at 3:02 pm on February 7, 2004.

14

Carthage moved to recess for 5 minutes, seconded by EIU, passes. The meeting recessed at 3:03 pm. The meeting was called back to order at 3:11 pm.

XLIV. Roll Call #5 Favorite dessert

XLV. Main Motion G Carthage moved to bring MMG to the floor, seconded by EMU, passes. Carthage moved to waive the reading of MMG, seconded by WMU. SUIC: Will you be able to trade in the old laptop for a new one? No SVSU NRHH: How much are you using the laptop outside of business meetings? Not much because it doesn’t work well, but I would use it more often if it were better. NIU: Are you looking at purchasing two laptops? Yes Ball State: How much time would you project until you need until you get new laptops? Probably about 3-4 years Carthage: Will you need a top of the line laptop? No, but the higher the quality, the longer it will meet our needs. SIUC NRHH: You are moving money to a different budget line. What if you don’t use it up? It will be placed back in the general budget for Fiscal Year ’05. WIU moved to extend Question and Answer by 5 minutes, seconded by InSU, passes. Loyola: What operating system is on the current laptop? Windows 98. Are you looking into getting an Apple or a PC? PC Marquette: So you moving money? Correct UW-Stout: Will this help the Paper Free Goal? We can work to support that. SVSU NRHH: About the money moving, would it be used for carry over or what if we wouldn’t pass this? It could be used in one of two ways, as carry over in checking or savings. InSU: What exactly would you put on the new laptop? I would look to put on a decent Hard Drive, a CD or DVD RW. I would work with the AD-IT to see what we would need technology wise.

Discussion on MMG UW-La Crosse moved to end Discussion, seconded by UW-SP, passes. MMG passes: 36-0-0 at 3:34 pm on February 7, 2004.

XLVI. Main Motion H Carthage moved to bring MMH to the floor, seconded by Manchester, passes. EIU moved to waive the reading of MMH, seconded by UWSP, fails. Carthage: Would this count for the conferences as well? No, it would be strictly for the RBD officials. Marquette: How is this any different from saying no? There is not set order, so putting it in the constitution will have something set down, so we don’t have to

15

change it. No seems to end it, while no confidence means you are not sure of the quality of the person. FSU NRHH: Can NRHH Reps vote in RBD elections? There is one vote per school and they vote for the AD-NRHH. Marquette: Where do we stipulate what this means? Roberts Rules of Order is defined and we’d be going off of them.

InSU: Point of Information – what is the definition of “No Confidence” from Robert’s Rules of Order? Marquette: Is there any reason why it only applies to one person? More than one means you’re implying this is what will happen with RBD elections. EMU: What happens if there is more than on candidate? Does this apply? It can be amended. If you go against someone, you’re earning it and you’re willing to work for it.

Marquette moved to allow time to finish answering the question, seconded by WIU, passes. Discussion on MMH EMU moved to amend the legislation to add “during all elections of the Regional Board of Directors”, seconded by CMU. Carthage moved the previous question on the amendment, MSU objected. UIC: Point of Clarification – is this just for one candidate? No EIU: Point of Information – the comment about no and no confidence is out of order. Yes it is. CMU NRHH: If you have more than one candidate, yes doesn’t choose a candidate. MSU NRHH moved to amend the amendment, but an amendment to an amendment can only change part of the first amendment. Advisor: No confidence is not in Roberts Rules of Order. UWSP moved to end Question and Answer, seconded by WIU, passes. Carthage moved the previous question, EIU objects. EIU moved to pull the legislation and refer it to a committee, WIU seconded. Carthage: Does our constitution supercede Roberts Rules of Order? Yes EIU moved to rescind motion to refer to a committee. EMU moved to rescind the amendment, seconded by SNC, passes. EIU moved to refer the legislation to a committee, seconded by WIU. Discussion on Referring MMH to a Committee Carthage moved the previous question, no objection. Motion to refer MMH to a committee fails: 17-19-0 at 4:06 pm on February 7, 2004. Discussion on MMH EIU: Can we discuss regional legislation at NACURH? If we have time, yes

NIU NRHH moved the previous question, Ball State objected. Ball State: Does No Confidence mean you can’t rerun? No

16

Ball State moved to extend Discussion by 5 minutes, seconded by WMU, passes. Ball State moved the previous question, Marquette NRHH objected. EMU: Can me amend more? Yes

EIU moved to amend the legislation to add “No confidence shall here by be defined as not having assurance in the candidate’s qualifications, but does not hinder him or her from re-applying for said office.”, seconded by Marquette. NCCs and NRHHers were given 3 minutes to caucus. UWSP: Point of Information – Was this submitted last night by a new person? The author gave us permission. Carthage moved the previous question, EMU objected. EMU: How can we say this is the same legislation; we shouldn’t even be considering it. EMU moved the previous question on the amendment. Amendment fails 16-15-5 at 4:28 pm on February 7, 2004 EMU moved to recess for 2 minutes, but stay in the room, seconded by EIU, passes. Manchester moved the previous question, EMU objected. EMU moved to appeal the decision of the chair to allow the legislation, seconded by MSU. The chair position was turned over to Bubs. Manchester moved the previous question, NIU objected. WMU moved to extend Discussion on appealing the chair’s decision by 5 minutes, seconded by WIU, Manchester objected. Motion fails 12-24-0 at 4:43 pm on February 7, 2004 The Chair’s Decision was not upheld by a vote of 5-30-1 at 4:46 pm on February 7, 2004. The legislation was thrown out. The chair position was turned back over to James. Manchester moved to recess for 10 minutes, seconded by Carthage, passes. The meeting recessed at 4:47 pm. The meeting was called back to order at 5:01 pm.

XLVII. Roll Call #6 Carthage moved to bring MMA to the floor, but the chair did not recognize the motion. Change in MMB: “Subsection J” to “Subsection I” Change in MMR: “Article VIII, Section 4” to “Article VIII, Section 4, Subsection F”

XLVIII. Main Motion R Marquette moved to bring MMR to the floor, seconded by EIU, passes. EMU moved to waive the reading of MMR, seconded by WMU, passes. SUIC: Wherever the conference happens has to have a parliamentarian? Yes NIU: How will this work for consistency throughout the year and throughout the conference? A Parliamentarian should be familiar with Parliamentary Procedure and GLACURH. Interpretations should be relatively the same.

17

Carthage: If they don’t find someone from the host school, does person have to be on the RBD? The host school would find a parliamentarian. They don’t have to be on the RBD to be appointed. CMU: Did you talk to any school that hosted a conference and how it would have affected them? No UW-Stout: If the host school picks someone, do they have to be a delegate? They would be a volunteer and they don’t have to be registered. Are they strictly a volunteer? Yes GVSU: How can you assure they will be up to date with Parliamentary Procedure and the GLACURH Constitution? The school should know because they appoint them. Marquette: What sort of time frame are you giving this person to become familiar with the GLACURH Constitution?

EMU moved to allow time to finish answering the question, seconded by SVSU, passes. As the conference comes closer, the RBD will notify the conference staff and they will get a Parliamentarian.

Discussion on MMR WIU moved to extend Discussion time by 4 minutes, seconded by WMU, division. Motion passes 21-15-0 InSU moved to postpone the legislation until after dinner, seconded by Purdue, passes. KUB moved to recess until 7:00 pm, seconded by U of I, passes. The meeting recessed at 5:32 pm. The meeting was called back to order at 7:00 pm.

XLIX. Roll Call #7 Favorite TV Show

L. FY05 Budget Presentation

InSU moved to bring the FY05 Budget to the floor, seconded by Carthage, passes. Add a line under “Recognition: AAFN” titled “Recognition: Affiliation Incentive” and add $115.00 as its budget, $153.75 Canadian. Carthage: Where is the technology budget that will be used for the laptops? It is in the FY04 Budget. CMU: Where will the conference excess go? They will go under “Income: Conference Fees: Conference Excess” Carthage: Why did the bank charges go from $30.00 to $32.00? With changing banks, they change us a $2.00 monthly fee for not having a large amount of activity. This also give a little more room incase the bank charges us more.

EMU moved the previous question, no objection. FY05 Budget passes: 36-0-0 at 7:22 pm on February 7, 2004.

18

LI. Main Motion R EIU moved to bring from the table MMR, seconded by WIU, passes. EMU moved the previous question, no objection. MMR fails: 17-18-1 at 7:27 pm on February 7, 2004.

LII. Main Motion A EMU moved to bring MMA to the floor, seconded by Manchester, passes. EMU moved to waive the reading of MMA, seconded by Carthage, passes. EMU: Are they any other places in the constitution this would be affected? No, it only affects this place.

Carthage moved the previous question, EMU objected. EIU moved to amend the legislation to add “are fully affiliated and in good standing”, seconded by GVSU, passes. EIU: How does this clear it up everywhere else in the Constitution? We are not sure. Purdue: Does good standing trickle down into our Constitution? NACURH supercedes GLACURH.

Ball State moved the previous question, WIU objected. Carthage moved the previous question, no objection. Amendment fails 5-31-0 at 7:41 pm on February 7, 2004 Discussion on MMA KUB moved the previous question, Marquette objected. EMU moved to extend Discussion by 5 minutes, seconded by WMU, passes. Marquette moved to extend Discussion by 10 minutes, seconded by EIU, passes. Purdue yielded to EIU, EIU moved to amend the legislation by changing all ”good standings” to “fully affiliated”, seconded by WIU. SNC: What about students in good standing, are they fully affiliated then? It doesn’t define good standing in the Handbook in the Constitution. Marquette: How does this fit under the definition of fully affiliated? We see you point.

InSU moved to end Question and Answer, seconded by EMU, passes. Purdue moved to amend the amendment by changing it to “in good standing with NACURH”, seconded by EMU. WIU: Can you explain why you want to change it? When we need our schools to be affiliated with NACURH, it’s not said in the Constitution. Loyola: What does this have to do with good standing? The institution shouldn’t be referred to as in good standing.

Ball State moved to end Question and Answer, seconded by InSU, consent called by InSU, no objection. UWO moved the previous question, no objection. Amendment to the Amendment fails 6-28-2 at 8:11 pm on February 7, 2004 EMU moved to rescind its amendment, seconded by Ball State, passes. UWO moved the previous question, objection was called.

19

MMA fails: 4-29-3 at 8:13 pm on February 7, 2004.

LIII. Main Motion B EMU moved to bring MMB to the floor, seconded by U of M, passes. Purdue moved to waive the reading of MMB, seconded by UWSP, passes. UWW: What happens if the NCC is not elected with two weeks? There will be a two-week transition period when the school gets a new NCC.

Discussion on MMB Carthage moved the previous question, RHIT objected. EMU moved to extend Discussion by 5 minutes, seconded by EIU, passes. InSU moved the previous question, no objection. MMB passes: 36-0-0 at 8:25 pm on February 7, 2004. EMU: Point of Information - what is the use of the Ditto Cards? Marquette: Point of Information – we are deciding what GLACURH will be doing for the rest of the year. That comment was out of order. Ball State moved to move into Discussion Session 1, seconded by InSU, fails.

LIV. Main Motion D EMU moved to bring MMD to the floor, seconded by Purdue, passes. Purdue moved to waive the reading of MMD, seconded by EIU, passes. RHIT: Do you think it is still the AD-IT’s responsibility to maintain a list of e-mail addresses? This question was out of order. WIU: Are you trying to get rid of paper reminders? You can print them off.

EIU moved to end Question and Answer, seconded by UWO, passes. Discussion on MMD UWO moved the previous question, WIU objected. WIU moved to exhaust the speaker’s list, seconded by EIU, passes. MMD fails: 13-23-0 at 8:39 pm on February 7, 2004. Ball State moved to move into Discussion Session 1, seconded by InSU, division. Moving to Discussion Session 1 fails: 13-21-2 EIU: Point of Information – none of the legislation is stupid. EMU moved to bring MMI to the floor, seconded by UWW, division. Moving to bring MMI to the floor fails: 16-17-3

LV. Main Motion K Purdue moved to bring MMK to the floor, seconded by EIU, passes. Marquette moved to waive the reading of MMK, seconded by U of E, passes. Ball State moved to end Question and Answer, seconded by UW-Stout, RHIT objects.

20

Discussion on MMK WIU moved the previous question, no objection. MMK passes: 36-0-0 at 8:46 pm on February 7, 2004. SMC moved to recess for 5 minutes, seconded by UWO, WIU objected. Consent was called, no objection. The meeting recessed at 8:48 pm. The meeting was called back to order at 8:54 pm.

LVI. Roll Call #8

LVII. Main Motion M EMU moved to bring MMM to the floor, seconded by Ball State, passes. EMU moved to waive the reading of MMM, seconded by GVSU, passes. CMU: Will that fit into the Director’s schedule? The Director would be required to go if invited, but they are not guarantees to be invited. GVSU: Is there money to cover this? I’m pretty sure it’s there.

EMU moved the previous question, seconded by MSU, Ball State objected. Ball State: How do you feel this benefits GLACURH as an organization? It makes it move inclusive. Purdue: Can we talk to GLACUHO and ask them to include those states? Affiliation lines were not drawn the same way back when. FSU: Where would this come from? Registration and Travel WIU: If Ontario is not affiliated, why do we have to go? They are still in our region. UWSP: How often is the Regional Director invited to the GLACUHO Conference? They are invited on a regular basis, but we can’t say every year. CMU: Did you ask those organizations if they feel left out? I said they would be more inclusive. InSU: How does the Director feel about it? It would help strengthen ties with the professional organizations. These ties will help get better results.

Marquette moved to end Question and Answer, seconded by UWSP, passes. Discussion on MMM Marquette moved to amend the legislation to change it to “If invited and able,” seconded by EIU. UW-La Crosse: Would you consider a revision about feasibility? We want to keep it vague.

EIU moved to end Question and Answer, seconded by WIU, passes. Manchester moved the previous question, no objection. Amendment passes 36-0-0 at 9:10 pm on February 7, 2004 UW-La Crosse moved the previous question on Discussion of MMM, no objection. MMM passes: 35-1-0 at 9:11 pm on February 7, 2004.

21

LVIII. Main Motion L Purdue moved to bring MML to the floor, seconded by EIU, passes. EMU moved to waive the reading of MML, seconded by GVSU, passes. U of I: What did you take out? I took out the pro/con after the Banquet. Carthage: Are you making it the way we do it now? Yes UWW: Did you change “more than”? Did you want to change if for the appendices? No, should is different than limited. Why did you change if in the first page, not the second? I really wanted to change the word should, not the word limited.

EMU moved to end Question and Answer, seconded by Purdue, passes. Discussion on MML WIU moved to exhaust the speaker’s list, seconded by EIU, passes. MML passes: 33-2-1 at 9:24 pm on February 7, 2004.

LIX. Main Motion I EMU moved to bring MMI to the floor, seconded by UWW, passes. Carthage moved to waive the reading of MMI, seconded by USI, passes. Marquette: The line listed is what you want to get rid of? Yes RHIT: When the AD-NRHH is in their meeting, that is still fine? Yes

EMU moved to end Question and Answer, seconded by GVSU, no objection. Discussion on MMI WIU moved the previous question, no objection. MMI passes: 36-0-0 at 9:27 pm on February 7, 2004.

LX. Philanthropy We raised $66.66 Carthage moved to make Emily contribute $3.03 more, seconded by Manchester, passes.

LXI. Main Motion P EIU moved to bring MMP to the floor, seconded by WIU, passes. Purdue moved to waive the reading of MMP, seconded by UWGB, passes. Discussion on MMP Purdue moved the previous question, no objection. MMP passes: 36-0-0 at 9:33 pm on February 7, 2004.

LXII. Main Motion N Purdue moved to bring MMN to the floor, seconded by MSU, passes. SVSU moved to waive the reading of MMN, seconded by U of E, passes. EMU: Do you have any percentages for the award? No UWSP: Will this be selected at No Frills of GLACURH? We only have to add one less.

22

InSU: How do you plan to implement on a time line? It would be for next year. Purdue moved to end Question and Answer, seconded by EIU, no objection. Discussion on MMN UW-La Crosse moved the previous question, no objection. MMN passes: 36-0-0 at 9:40 pm on February 7, 2004.

LXIII. Recognition We recognized student leaders and advisors EIU: How long before we get the new governing docs? You should have them in about a month.

LXIV. NRHH Rejoined

LXV. Roll Call #9

LXVI. NRHH and NCC Updates

NRHHers did 5 pieces of legislation in 57 minutes. We passed everything except for Main Motion S. It is our recommendation to not keep the NCC OTM. We worked on goal setting and different issues. NCCs went through all the NCC legislation. A failed, B passed, D failed, I passed, K passed, L passed, M passed, N passed, P passed, R failed

LXVII. Main Motion J EMU moved to bring MMJ to the floor, seconded by EIU, passes. UW-La Crosse moved to waive the reading of MMJ, seconded by MSU, passes. Purdue moved to end Question and Answer, seconded by Carthage, passes. Discussion on MMJ Manchester moved the previous question, no objection. MMJ passes: 36-0-0 at 9:56 pm on February 7, 2004. All legislation is done and VB didn’t think we could get through it all

LXVIII. Board Buddies Everyone revealed his or her board buddies.

LXIX. National Awards If you won at the regional level or are interested in submitting, the deadline is April 15th. If you are requesting a letter from the region, you need to give James at least a month in advance to complete the letter. The national policy book has all guidelines.

23

UIC: When is FYE due to GLACURH? James will be working on a timeline.

LXX. Pins We are in the process of ordering more 4-year service pins. If you need them, we can give them, we can give some out this weekend. EMU: Should it be fore people graduating first? We can work that way on a first come, first serve basis. Marquette: What about new designs? We will work with the AD-IT to get them on the website.

LXXI. Traveling Trophy MOWII

Purdue is ending No Frills with the Traveling Trophy MOWII.

LXXII. Host School Recognition Thank you very much University of Michigan for a great conference.

LXXIII. Announcements Feedback forms – please turn them in tonight or tomorrow before you go. Please leave paper on the table to recycle it. Pizza will be delivered at 11:00 pm or 11:30 pm. If you don’t have conference evaluations, we can get you some.

LXXIV. AAFN The two individuals that GLACURH is sponsoring for AAFN are: Heather Whitmill and Katie Wolff.

LXXV. Ditto Cards The winner of the Ditto Card contest is UWSP with their nautical flag.

LXXVI. Adjournment U of M (host school) moved to adjourn No Frills 2004, seconded by WMU, consent, no objection. No Frills 2004 was adjourned at 10:15 pm Respectfully Submitted by Tom “Bubs” Bertram, GLACURH Associate Director for Finance and Administration on March 6, 2004 Roll Call NCC #1 #2 #3 #4 #5 #6 #7 #8 #9 Augustana College Baker College - Owosso Ball State University (Ball State) x x x x x x x x Cardinal Stritch University x x x x x x x x Carthage College (Carthage) x x x x x x x x

24

Central Michigan University (CMU) x x x x x x x x DePaul University Eastern Illinois University (EIU) x x x x x x x x Eastern Michigan University (EMU) x x x x x x x x Ferris State University (FSU) x x x x x x x x Grand Valley State University (GVSU) x x x x x x x x Illinois State University Illinois Wesleyan University Indiana State University (InSU) x x x x x x x x Kettering University A (KUA) x x x x x x Kettering University B (KUB) x x x x x x x x Lawrence Technological University Loyola University of Chicago (Loyola) x x x x x x x x Manchester College (Manchester) x x x x x x x x Marquette University (Marquette) x x x x x x x x Michigan State University (MSU) x x x x x x x x Michigan Technological University Millikin University North Central College Northern Illinois University (NIU) x x x x x x x Purdue University (Purdue) x x x x x x x x Rose Hulman Institute of Technology (RHIT) x x x x x x x x Saginaw Valley State University (SVSU) x x x x x x x x Saint Marys College (SMC) x x x x x x x x Saint Norbert College (SNC) x x x x x x x x Southern Illinois University - Carbondale (SIUC) x x x x x x x x University of Evansville (U of E) x x x x x x x x University of Illinois - Chicago (UIC) x x x x x x x x University of Indianapolis (U of I) x x x x x x x University of Michigan (U of M) x x x x x x x x University of Southern Indiana (USI) x x x x x x x x University of Wisconsin - Eau Claire (UWEC) University of Wisconsin - Green Bay (UWGB) x x x x x x x x University of Wisconsin - La Crosse (UW-La Crosse) x x x x x x x University of Wisconsin - Madison University of Wisconsin - Milwaukee (UWM) University of Wisconsin Oshkosh (UWO) x x x x x x x x University of Wisconsin - Platteville (UWP) University of Wisconsin - River Falls (UWRF) University of Wisconsin - Stevens Point (UWSP) x x x x x x x x University of Wisconsin - Stout (UW-Stout) x x x x x x x x University of Wisconsin - Whitewater (UWW) x x x x x x x x Valparaiso University Viterbo University (Viterbo) x x x x x x x Wayne State University Western Illinois University (WIU) x x x x x x x x Western Michigan University (WMU) x x x x x x x x

25

NRHH Ball State University (Ball State NRHH) x x x x x x Central Michigan University (CMU NRHH) x x x x x x Eastern Illinois University (EIU NRHH) x x x x x x Eastern Michigan University (EMU NRHH) x x x x x Ferris State University (FSU NRHH) x x x x x x Grand Valley State University (GVSU NRHH) x x x x x x Indiana State University (InSU NRHH) Manchester College (Manchester NRHH) x x x x x x Marquette University (Marquette NRHH) x x x x x x Michigan Technological University Millikin University Northern Illinois University (NIU NRHH) x x x x x Purdue University (Purdue NRHH) x x x x x x Saginaw Valley State University (SVSU NRHH) x x x x x x Saint Norbert College (SNC NRHH) x x x x x x Southern Illinois Carbondale - Carbondale (SIUC NRHH) x x x x x x University of Illinois - Chicago (UIC NRHH) x x x x x x University of Michigan (U of M NRHH) x x x x x University of Wisconsin - Eau Claire (UWEC NRHH) University of Wisconsin - Green Bay (UWGB NRHH) University of Wisconsin - La Crosse (UW-La Crosse NRHH) x x x x x University of Wisconsin - Milwaukee (UWM NRHH) University of Wisconsin Oshkosh (UWO NRHH) x x x x x x University of Wisconsin - Platteville (UWP NRHH) University of Wisconsin - River Falls (UWRF NRHH) University of Wisconsin - Stevens Point (UW-SP NRHH) x x x x x x University of Wisconsin - Stout (UW-Stout NRHH) x x x x x x University of Wisconsin - Whitewater (UWW NRHH) x x x x x x Valparaiso University Western Illinois University (WIU NRHH) x x x x x x Western Michigan University (WMU NRHH) x x x x x x NIC x x x x x NRHH x x x x x x Conference Chair x x x x x IN RCC x x x x x x x x x IL RCC x x x x x x x x x WI RCC x x x x x x x x x ON RCC MI RCC x x x x x x x x x AD-IT x x x x x x x x x AD-NRHH x x x x x x AD-FA x x x x x x x x x Director x x x x x x x x x Advisor x x x x x x x x

26

Advisor-Elect x x x x x x On Campus Marketing x x x x x USA Today National Exec x x x x x x x x