federal acquisition service ets2 transition planning meeting # 19 ets2 transition planning meeting #...
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Federal Acquisition Service
ETS2 Transition Planning
Meeting # 19
ETS2 Transition Planning
Meeting # 19
January 25, 2012January 25, 2012
Federal Acquisition Service
Notional ETS2 Acquisition Schedule ETS2 Acquisition Update ETS1 Extensions Update Notional Agency Transition Timelines Risks Agency Activities – Pre- Master Contract Award ETS2 Bulletin/MOU Transition Planning ETS2 Master Integrated Schedule Next Steps
Agenda
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Federal Acquisition Service
Notional ETS2 Acquisition Schedule
Written Proposals
(July 6)
ETS2 Product Performance
Validated
ETS2 Proposals Reviewed
SSAC / SSA
Review
Q4 FY2011 Q3 FY2012Q1 FY 2012
ETS2 Final Proposal Reviews
IV&V Negotiations and FPRs
Q2 FY2012
We Are Here
Protest opportunity
PEB and SSEB
ReviewDemos Comp.
Range
Competitive Range
Determination
SSEB IV&V
Results Evaluation
3
Award(s)
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Federal Acquisition Service
ETS2 Acquisition Update
Pre-award protest has been resolved
Acquisition proceeding as planned
Negotiations with Offerors have begun
– Included discussion of issues found during IV&V
– Some retesting to take place in February
Offerors to submit final proposals in February
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Federal Acquisition Service
ETS1 Extensions Update
Extension Modifications / Bridge Contracts NG – Mod signed and executed CW – Negotiations in progress HP – Negotiations in progress
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Federal Acquisition Service
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Notional Agency Transition Timelines
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Federal Acquisition Service
Risks
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Risk Mitigation
Service/Vendor Readiness - ETS2 new entrant(s) may not pass IV&V in time for anticipated award date
• Retest mandatory requirements after award but prior to any transactions being processed; create performance incentives as part of final award to ensure timely resolution
• Permit transactions if non-remediated issue is deemed of low impact by early adopter agencies
• Phased approach and detailed vendor plan for how they will deploy all agencies
Agency Readiness - Vendor(s) ability to deploy all agencies by Nov. 2013
• Detailed advanced planning in anticipation of streamlined schedule. Start planning now!
• GSA to create Master Integrated Schedule of agency transitions; we will look for ways to balance schedules
Integration Costs and Timing - Developing new interface(s) will push agencies into ETS1 extension period, with higher costs
• Re-use agency side of existing interface and have ETS2 vendor configure its integration capability to mimic what ETS1 is doing today
• Plan for new interfaces separately from transition
Configuration Costs and Timing
Developing new business processes will push agencies into ETS1 extension period with higher costs
• Maintain current business processes• Take your ETS1 configuration guide from vendor and update for ETS2
Federal Acquisition Service
Agency Activities – Pre- Master Contract Award
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Budget Preparing transition cost
estimates and securing funding Resources
Evaluating current vs. needed staffing and potential candidates
Communications To senior management re:
budget allocation To key sub-org stakeholders for
awareness and buy-in Engage procurement team to
create awareness
Training Identify and evaluate training
methods and resources Data Management
Identify and evaluate potential tools for archived ETS data
Interface Update documentation for
interface requirements Acquisition
Develop SOW, including agency-specific requirements
Schedule rooms for demos (in case of dual award)
Draft Project Plan
Federal Acquisition Service
ETS2 Bulletin/MOU
ETS2 Bulletin signed by Commissioner Notifies heads of agencies of the need to deploy and implement
ETS2 Agencies must execute a Memorandum of Understanding (MOU)
for full deployment of ETS2 with GSA PMO– MOU will identify key points of contact– MOU will also include agency’s ETS2 transition key milestone
dates– GSA is developing MOU template for agency use
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Federal Acquisition Service
Transition Planning and Support
Pre-Award Task Order Boot Camp
For agency ETS2 Program Managers, Contracting Officers, and Contracting Officer Representatives
First pre-award boot camp this Friday, Jan 27, 8:30 am – 4:30 pm, via Webinar and in person at 2200 Crystal Drive
Two more pre-award boot camp sessions planned for:
– Feb 7 and TBD
Please RSVP with you ECSR. We plan to limit sessions to 50 people.
Post-Award Task Order Boot Camps will be scheduled in April/May timeframe
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Federal Acquisition Service
ETS2 Master Integrated Schedule
To help with vendor resource alignment/management
As schedules become compressed, GSA will help balance tasks and resources, and identify risks
We need your input!
– Please share your project plans with your ECSR to help build out our master schedule
– Please share your transition team org chart to help us build ‘communities of interest’
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Federal Acquisition Service
Next Steps
Next Webinar
Wednesday, February 15, 2012 10:00 am Eastern
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Federal Acquisition Service
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