federation council ordinary council meeting - 16 august 2016 · 8/16/2016 · 7.1 statement of...

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Federation Council Ordinary Council Meeting - 16 August 2016

MINUTES TUESDAY 16 AUGUST 2016

Federation Council

Council Chambers, Urana

Commenced 2.04 pm

CONTENTS PAGE

1. MEETING OPENING 3

2. NOTIFICATION OF PECUNIARY/CONFLICTS OF INTEREST IN MEETING BUSINESS ITEMS 3

3. CONFIRMATION OF MINUTES 3

4. ADMINISTRATOR MINUTES 3

4A. PUBLIC FORUM 3

4A.1 PAT DAY - REPORT ITEM 9.10 3 4A.2 REPRESENTING PROPERTY OWNER (GRAINCORP) - LANCE BROWN - OPERATIONS

MANAGER - REPORT ITEM 9.10 3

5. GENERAL MANAGER REPORT 4

5.1 INTERIM ORGANISATION STRUCTURE 4 5.2 FEDERATION COUNCIL MERGER IMPLEMENTATION PLAN 5 5.3 PRE MEETING DAY ACTIVITIES 6

6. DIRECTOR CORPORATE AND COMMUNITY REPORT 7

6.1 CHRISTMAS DECORATIONS AND ACTIVITIES 7 6.2 FEDERATION COUNCIL NEW BRAND AND WEBSITE 8 6.3 TOURISM TREASURE TRAIL 9 6.4 LIBRARY ACTIVITIES 10 6.5 LOCAL GOVERNMENT WEEK 11 6.6 NSW REGIONAL TOURISM REVIEW 11

7. DIRECTOR FINANCE REPORT 13

7.1 STATEMENT OF BANK BALANCES AND RECONCILIATION AS AT 31 JULY 2016 13 7.2 SCHEDULE OF INVESTMENTS AS AT 31 JULY 2016 14 7.3 GIFTS AND BENEFITS POLICY 16 7.4 INVESTMENT POLICY 16

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8. DIRECTOR ENGINEERING REPORT 17

8.1 PROPOSED ROAD CLOSURE / LEASE – ORFORD STREET COROWA 17 8.2 ROAD MAINTENANCE ACTIVITIES 19 8.3 CONSTRUCTION ACTIVITIES 20

9. DIRECTOR PLANNING AND ENVIRONMENT REPORT 22

9.1 PLANNING PROPOSAL NO. 11 – GATEWAY DETERMINATION 22 9.2 BUILDING STATISTICS – 2015/2016 (FORMER COROWA SHIRE) 22 9.3 BUILDING APPROVALS 23 9.4 DEVELOPMENT APPLICATIONS 25 9.5 PROGRESS REPORT - MORUNDAH ARTS, RECREATION, SPORTS AND

COMMUNITY CENTRE 26 9.6 REQUEST FOR COUNCIL SUPPORT – URANA VINTAGE MACHINERY CLUB INC. 26 9.7 ADDITIONAL MEMBERS TO JOINT REGIONAL PLANNING PANEL 27 9.8 DELEGATIONS AUTHORITY UNDER THE NOXIOUS WEEDS ACT 1993 28 9.9 INFORMATION OF SALE OF COUNCIL DWELLING 28 9.10 DEVELOPMENT APPLICATION 11/2016 FIVE NEW BUNKERS, NEW WEIGHBRIDGE

AND STORAGE HUT, STORMWATER DRAINAGE WORKS AND ASSOCIATED SERVICE CONNECTIONS – GRAINCORP OPERATIONS, LOT 1 DP 1164291, ANSWERTH DRIVE, OAKLANDS NSW 2646 29

SCHEDULE 1 41

10. NOTICE OF MOTION / QUESTION WITH NOTICE 42

NO ITEMS 42

11. REPORTS FROM COMMITTEES 42

NO ITEMS 42

12. PRÉCIS OF CORRESPONDENCE REQUIRING COUNCIL ACTION/FOR INFORMATION 42

12.1 NSW REGIONAL TOURISM ORGANISATION REVIEW 42 12.2 BOREE CREEK COMMUNITY COMMITTEE MEETING 42 12.3 LOWE SQUARE MANAGEMENT MEETING 42 12.4 BOREE CREEK COMMUNITY COMMITTEE MEETING 42

13. CLOSURE OF MEETING 42

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1. MEETING OPENING PRESENT: Administrator, Mr M Eden (Chairperson), Mr C Gillard (General Manager), Mr KC Parker (Director Finance), Mr NP Sutton (Director Engineering)and Mr A Butler (Director Planning and Environment and Acting Director Corporate and Community). APOLOGIES: Nil.

2. NOTIFICATION OF PECUNIARY/CONFLICTS OF INTEREST IN MEETING BUSINESS ITEMS

Nil.

3. CONFIRMATION OF MINUTES

48/16FC RESOLVED that the Minutes of the Ordinary Meeting held on 19 July 2016 be

confirmed.

4. ADMINISTRATOR MINUTES Mr Eden acknowledged the great effort of our two Olympians - James Willett and Marcus Fraser at the 2016 Rio Olympics.

4A. PUBLIC FORUM

4A.1 PAT DAY - REPORT ITEM 9.10

Mr Pat Day spoke in respect to his objection to the development.

4A.2 REPRESENTING PROPERTY OWNER (GRAINCORP) - LANCE BROWN - OPERATIONS MANAGER - REPORT ITEM 9.10

Mr Brown spoke in support of the application.

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5. GENERAL MANAGER REPORT

5.1 INTERIM ORGANISATION STRUCTURE

Summary Council's management and staff have completed an Interim Organisational Structure whereby all existing employees have been placed in a structure under the Executive Management structure adopted by the Council at the first meeting of the new Council.

Background The Council requires an organisational structure that will deliver all of the council services to its external customers and provide support to all employees involved in the organisation.

The structure provides a reporting framework where employees can identify their broad role and who they report to. It also provides the community with a view of how the council is put together to provide services to them.

The structure does not explain the full role of every employee as many employees are multi skilled with the tasks that they perform. The employees individual position description explains this more fully to the employee, their peers and supervisors.

The interim structure will remain in place for approximately six months whilst the Council reviews it's service delivery options, management structure and brings together financial and information and communications systems. This process will result in changes to the way in which the council operates and therefore in the structure required to deliver the services that are required for the future.

Over coming months all employees will be involved in their annual staff assessment program which will include a review of their current role compared to what is contained in their position description as well as how well they have performed in their role over the past twelve months. Training programs and service delivery improvements can also be developed from this process.

The employees have been very helpful in development of the Interim Structure and all indications are that they are looking forward to being engaged in the ongoing processes.

All of the above, together with consultation with the community over the next 3-4 months, will lead to a permanent Organisational Structure being developed for adoption early in 2017.

There has been some community comment about the issue of less senior management operating in the Council's Urana Office. This is certainly the case and is natural given the work requirements of the Council. The options for undertaking council wide administrative work and therefore ongoing staffing options for this Council Office will be given specific consideration as part of the development of the final organisational structure.

RECOMMENDED that the attached Federation Council Interim Organisational Structure 2016 be endorsed by Council.

49/16FC RESOLVED that the tabled Federation Council Interim Organisational Structure 2016 be adopted.

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5.2 FEDERATION COUNCIL MERGER IMPLEMENTATION PLAN

Summary Council prepared an Implementation Plan which highlights all of the actions required to progress the merger of the two former councils. A detailed plan has been developed and is guiding the Council on this journey. The Plan is attached for endorsement. Background The Department of Premier and Cabinet, as part of its Amalgamation of Councils, has provided a range of requirements, guidelines and tools to assist the amalgamating councils to undertake the task ahead of them. One of the most important tasks is to develop an Implementation Plan that will guide the Council and its staff through the various actions required to develop a strong, customer focussed, organisation for the future. The Implementation Plan has been developed by the Project Management Office in cooperation with DPC and Council's Interim General Manager, Directors and staff. The first stage of the Plan includes:

establishing the new Council and associated Advisory Committees and Management Structure

establishment of a Project Management Office and Project Internal Working Groups

establishing the identity and contact details on the new council

reviewing all aspects of the governance and operations of the former councils

commencing the statutory and operational aspects of the new council The second stage of the Plan (some of which runs concurrently with stage one) includes:

maintaining and improving the delivery of services to the community whilst recognising economies of scale and efficiencies gained from the amalgamation of the former councils

introducing best practice into all of the councils operations

preparing the council for the election of councillors and reintroduction of democratic governance in September 2017.

The Plan is dynamic in that items will continually be added to the Plan as issues and improvements are identified. It will most probably extend beyond the election of the Council as actions identified will progress over the next 3-4 years. The Plan currently contains 359 individual action items of which 160 are completed, 151 underway, 3 ongoing and 45 not commenced. A list of the major headings contained in the Plan is attached to this report to provide a general view of the areas under consideration at this stage. Financial Implications Finance to develop, action and monitor the plan is drawn from Council's operational plan as well as specific funding of $5 million dollars provided by the State Government. An amount of $ 135,000 has been spent from the 12 May until 5 August 2016.

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Major expenditure envisaged in coming months will be the communications system that needs to be installed between the Urana and Corowa Offices in order that seamless services can be operated from each office. Council, like many rural/regional businesses, is faced with the current lack of adequate connectivity between its locations which can only be improved by the introduction of NBN services in our region or perhaps by Council installing its own fibre or microwave solutions. Other major expenditure will be incurred in undertaking studies into the branding and communication methods for the council and the future look and service delivery model and therefore the organisational structure required to deliver better services to the community. Separate funds of $10 million have been allocated to Major Projects and the Community Grants. The latter will commence to be spent after November this year with announcements of the successful applicants for the local community groups funding rounds for not for profit groups and Section 355 Committees of Management.

RECOMMENDED that the attached Federation Council Merger Implementation Plan be endorsed by Council.

50/16FC RESOLVED that the tabled Federation Council Merger Implementation Plan be endorsed

by Council.

5.3 PRE MEETING DAY ACTIVITIES

12.00 pm Council is hosting a BBQ at Victoria Park Urana as part of Local Government week celebrations. Some children, teachers and support staff from across the Council area will be present. Winners of the 'Colouring in' and 'Writing Competition' will be announced and presented with certificates by the Administrator, Mr Mike Eden.

A short question and answer session is also held where the students can ask Council

any questions they have. 1.30 pm An Australian Citizenship Ceremony will be conducted for Mrs Farhane Shah, Mr David

William Poole and Mrs Valerie Joan Donhardt. C GILLARD GENERAL MANAGER

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6. DIRECTOR CORPORATE AND COMMUNITY REPORT

6.1 CHRISTMAS DECORATIONS AND ACTIVITIES

Summary There has been community demand for Council to support festive activities, particularly for the township of Corowa. This led to the allocation of funds within Councils budget.

A plan has therefore been developed to implement a range of initiatives throughout December to celebrate the festive season in the Federation Council area.

Background As part of this, expressions of interest are currently being sought from artists, community groups or groups working in collaboration to design and construct Christmas decorations in Corowa and Howlong.

The decorations will embrace the festive spirit, be unique and vibrant, and aim to attract people to the town centres over the Christmas period. Proposals are welcome from individual artists or community groups such as men’s shed, service clubs (Rotary, Lions, Apex), progress associations, art and craft groups or businesses and close on Monday 29 August 2016.

The new decorations will be located in:

Sanger Street, Corowa

Hawkins Street, Howlong

The Mulwala Progress Association and Men's Shed will be working together with the support of Council to design and construct decorations for Melbourne Street, Mulwala. These Groups have previously been highly proactive with regards to supporting Christmas initiatives, and therefore an expression of interest is not needed in Mulwala.

In addition to this, Council will be working with smaller towns and villages to provide support to a Christmas activity or event. Communities will be encouraged to seek a $500 contribution for a new or existing activity or event that helps bring the community together and celebrate the festive season.

The Christmas light competition will run again this year and residents across the new Council area will be invited to take part by ‘lighting up’ their homes for the Christmas season. Participating residents will be able to register their address with Council to be included on a town specific map that will guide residents and visitors around the displays.

Financial Implications A budget of $25,000 has been allocated within Council's financial plan. These initiatives will utilise all of these funds. $16,000 of this expense will be a once off expense for the development of decorations which will be displayed each year. Working with community groups to design and develop Christmas decorations should be a highly resourceful way of securing Christmas decorations for the main streets, given the normal commercial expense of these. We hope this initiative will also provide a positive fund raising opportunity for community groups.

FOR information.

Information was noted.

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6.2 FEDERATION COUNCIL NEW BRAND AND WEBSITE

Summary A brand and communication material is needed for the new Council.

Background Following the expression of interest and assessment process, Twig Marketing has recently been engaged to undertake the branding project for Federation Council.

This agency is based in Shepparton and has a range of skills and experience that will ensure the delivery of excellent outcomes for the new organisation and community.

This is an exciting project that will involve working with stakeholders to develop a new community vision, visual identity and complete set of branding material.

Deliverables as part of the project include:

A community vision.

Brand assets - logo, palette and taglines.

A style guide.

Brand applications - signage, collateral (print and digital), advertising, corporate documents, name badges.

A brief for the new website to provide direction in regards to branding.

New staff uniform and associated policy.

A detailed project plan is now being developed and will include a range of engagement opportunities for the community which are expected to commence within the next month.

Work is also underway to progress the development of the new Federation Council website.

This is a major project that will result in a website that is responsive and has the flexibility and functionality to meet the needs of customers. The website will be a key digital asset for Council and a primary communication tool that will support the future delivery of online services.

Careful planning is required in the early stages of the project to ensure the structure of the website is correct and the content is accurate. An important aspect of the project will be working with staff to understand such things as:

what information should be available on the website for each service area?

how should this information be structured?

what gaps in information / functionality exist on the current websites?

what functions should customers be able to perform via the website?

It is expected that the new website will be live by the end of the year. Until this time, the former Corowa Shire and Urana Shire websites (www.corowa.nsw.gov.au and www.urana.nsw.gov.au) will continue to be maintained and provide important information for residents.

Financial Implications Both the branding project and new website will be funded from the grant for amalgamation expenses and will not have any implications for Council's financial plan.

FOR information.


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6.3 TOURISM TREASURE TRAIL

Summary The Tourism Treasure Trail was a recent initiative of Federation Council that was designed to celebrate the recently launched Official Visitor Guide and new tourism destination website (www.visitcorowaregion.com.au). Background The trail, which encouraged people to take photos of themselves visiting tourism hot spots and upload to social media, was a huge success and exposed people to not just the product listed in the trail, but all product listings on the new website. The Tourism Treasure Trail provided Council with a unique way of showcasing the range of tourism products available in the region. It encouraged locals to discover more about where they live and for visitors to explore somewhere new. Council was extremely pleased with the positive feedback received about the trail. With 135 entries, there was a fantastic level of participation from both residents and visitors to the area. On Friday the 29 July, the winner of the competition was drawn via a live stream on Facebook at the Corowa Council Offices. Congratulations are extended to Bridgette Gollasch, who won the major draw with her photo of herself in front of the steam train in Mulwala. Winner of the best family snap in the great outdoors was Desi Douch, with an image of her two children watching a mob of emus. The best friend forever photo was won by Jack Loechel with a photo of himself and friends at the Tractor on a Pole in Urana. The most unique photo went to Emma Eldridge, who also completed all the tasks in the one trail. Emma’s photo was of herself and friend Ellen at the horse sculpture in Morundah. The Tourism Treasure Trail is now scheduled to run as an annual activity each winter and will include more of the region’s great tourism businesses and natural features. Federation Council would like to thank all those who supported the initiative. Financial Implications A $7,000 budget was allocated to the Tourism Treasure Trail which included extensive local and regional promotion. This was a launch event for the new guide and website and was a cost effective method of promoting these new initiatives.

FOR information.


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6.4 LIBRARY ACTIVITIES

Summary Library activities are an important part of council's Library services, and the small library team who have the support of some wonderful volunteers are continuing to look for opportunities and ways of increasing these services. Upcoming Library events: August

Howlong - Visiting Children's authors Davina Bell and Jane Godwin (at the Howlong Public school)

Tech Savvy Seniors Corowa - each Wednesday 10am -12 noon Howlong - each Wednesday 2 - 4pm (5 sessions)

Aug 2 -11 Portraits of War Exhibition - Corowa Art space Aug 1-5 Local Government Week

Corowa - Playgroup visit Howlong- History Matters - Howlong archives Mulwala - Bangerang Art Display

Aug 15-20 National Science Week - Theme: Drones, Droid & Robots Mulwala - Sweetscience - after school activities for three weeks on a Tuesday

afternoon July/ Aug Wiggle and Giggle

Mulwala - Tuesdays 10.30am (5 sessions) Aug 20-26 Children's Book Week - Theme: Australia - Story Country

Corowa - School visits Mulwala

September Adult Learners Week

Corowa - Silk Painting & Tech Savvy Senior computer class Mulwala -Silk Painting & Tech Savvy Senior computer class Howlong - Colouring Coffee and Chat

Gillanggalang (many stories) - Exhibition School Holiday Program - Scientwists

Corowa, Howlong and Mulwala (Sept and Oct) Financial Implications The annual budget for Library programs for Federation Council is $10,000. These programs are being funded from this budget.

FOR information.


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6.5 LOCAL GOVERNMENT WEEK

Summary Council celebrated NSW Local Government Week 2016 with a range of events and activities from 1-7 August. This year's theme ‘Our Council, Our Community' reflected that councils are closely connected to their communities, and they deliver support and services that are important to peoples' everyday lives. Background Events and initiatives included: Preschool/Primary School Colouring in and Writers Competition - Entries were received from schools across the entire Council area. Winners will be announced before the (16 August) Council meeting during a celebratory BBQ at Victoria Park, Urana. Youth Writers Competition - No entries were received. The Corowa Collection - Art Exhibition - Experienced high visitation at the Corowa Art Space. Mulwala Sewage Treatment Plant Community Tour - Organised by the Water and Sewer team, all attendees provided extremely positive feedback about the tour and the treatment plant itself. History Matters - Howlong Archives - local residents joined the Howlong History group to discover their own family history as well as that of the town. Following the session, some of the attendees have become members of the group. Financial Implications Under $1,000

FOR information.


6.6 NSW REGIONAL TOURISM REVIEW

Summary The NSW Government has completed a review of the Destination Networks throughout NSW and has announced a program of reform. Attached to the agenda is a summary of this initiative and recommendations from the review. Background The former Corowa Shire has been a financial member of Murray Regional Tourism (MRT). The former Urana Shire has been a financial member of Riverina Tourism (RT). Recommendations made by the review include that there will be only six regional tourism entities established. These new entities will be supported by the NSW Government to drive tourism growth

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throughout the State. The review sets some clear roles and responsibilities for the Destination Networks and it is expected that they will help to achieve the NSW Government target of doubling overnight visitor expenditure by 2020. Some clear roles and responsibilities for local tourism groups are also outlines within the review. The recommendation of the review has been for the formation of a new Murray/Riverina Destination Network. It is not sensible for Federation Council to be a member of two Regional Tourism Associations, and therefore the implementation of the review will resolve this current issue. A key benefit of the new entities specified will be that the NSW Government will guarantee operational funding for a period of four years. This will enable all Council partners to ensure maximum use of funding given contributions will be able to be directed to initiatives and outputs which will ensure maximum return on investment. Murray Regional Tourism (MRT) have received some positive feedback following the review of their organisation and currently have a commitment of funding for the next 12 months. This will enable all currently planned activities to proceed. MRT have confirmed that they will also support the whole of the new Federation Council area at no additional charge for the next 12 months. Council should continue to be a member of MRT for the next 12 months. The new Murray/Riverina Regional Tourism Association is to be established before the end of this financial year. Financial Implications Not yet known. The review should result in some cost savings and additional return on investment.

RECOMMENDED that Council withdraw from Riverina Regional Tourism and maintain membership in Murray Regional Tourism.

51/16FC RESOLVED that Council withdraw from Riverina Regional Tourism and maintain

membership in Murray Regional Tourism.

A BUTLER ACTING DIRECTOR CORPORATE AND COMMUNITY

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7. DIRECTOR FINANCE REPORT

7.1 STATEMENT OF BANK BALANCES AND RECONCILIATION AS AT 31 JULY 2016

Balance as per Bank Statement:

General Account 0000 0022 83,836.31

General Account 1007 7409 19,678.13

Business Online Saver Account 10142522 443,039.27

Business Online Saver Account 10161811 55,000.00

Investments 41,316,154.13

Sub Total 41,917,707.84

Plus Deposits not yet lodged:

Corowa 29-July 1,556.58

Tourism 30-July 27.50

Sub Total 41,919,291.92

Less Unpresented Cheques: 9,982.48

Balance as per Ledger 41,909,309.44

Less External Restricted Funds 29,497,308.12

Balance of General Fund Ledger 12,412,001.32

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CERTIFICATE OF RECONCILIATION

I CERTIFY THAT THE COUNCIL’S GENERAL LEDGER BANK ACCOUNTS HAVE BEEN RECONCILED WITH

THE APPROPRIATE BANK STATEMENTS AS AT 31 JULY 2016.

S NORMAN MANAGER FINANCE

RECOMMENDED that the report on Statement of Bank Balances and Reconciliation as at 31 July 2016 be noted.

52/16FC RESOLVED that the report on Statement of Bank Balances and Reconciliation as at

31 July 2016 be noted.

7.2 SCHEDULE OF INVESTMENTS AS AT 31 JULY 2016

The following list of investment securities is held as at 31 July 2016. Investment of funds on behalf of Council has been undertaken in accordance with the Local Government Act and Regulations. INVESTMENTS Investment Type Institution Amount Lodged Date Lodged Rate Days Maturity Date

Term Deposit NAB $550,000.00 24/05/2016 2.61 70 2/08/2016

Term Deposit NAB $300,000.00 31/05/2016 2.50 70 9/08/2016

Term Deposit NAB $1,079,459.37 11/02/2016 3.00 182 11/08/2016

Term Deposit Bankwest $150,000.00 7/06/2016 2.82 70 16/08/2016

Term Deposit NAB $1,030,468.09 20/02/2016 3.00 182 20/08/2016

Term Deposit CBA $720,000.00 14/06/2016 2.71 70 23/08/2016

Term Deposit CBA $1,039,871.92 29/06/2016 2.81 61 29/08/2016

Term Deposit Bank of Sydney $330,000.00 21/06/2016 2.55 70 30/08/2016

Term Deposit NAB $1,079,611.75 3/03/2016 3.00 184 3/09/2016

Term Deposit CBA $1,017,224.74 29/06/2016 2.81 68 5/09/2016


Term Deposit ANZ $1,014,460.27 7/03/2016 3.05 184 7/09/2016

Term Deposit CBA $1,019,520.33 11/07/2016 2.82 60 9/09/2016

Term Deposit CBA $400,000.00 12/07/2016 2.83 63 13/09/2016


Term Deposit CBA $1,000,000.00 20/06/2016 2.83 92 20/09/2016

Term Deposit ANZ $2,096,062.40 21/05/2016 2.75 123 21/09/2016

Term Deposit BOQ – FIIG $390,000.00 28/06/2016 2.70 91 27/09/2016

Term Deposit BOQ – FIIG $390,000.00 28/06/2016 2.70 91 27/09/2016

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Term Deposit Bendigo $230,000.00 28/06/2016 2.40 91 27/09/2016

Term Deposit NAB $2,537,547.41 2/04/2016 3.15 182 01/10/2016

Term Deposit ANZ $1,022,379.97 3/06/2016 2.75 122 3/10/2016


Term Deposit CBA $500,000.00 12/07/2016 2.79 91 11/10/2016

Term Deposit CBA $1,000,000.00 20/06/2016 2.82 122 20/10/2016

Term Deposit NAB $1,333,655.93 11/05/2016 3.00 184 11/11/2016

Term Deposit NAB $500,000.00 19/07/2016 2.85 119 15/11/2016

Term Deposit CBA $1,000,000.00 20/06/2016 2.82 153 20/11/2016

Term Deposit NAB $1,195,233.75 29/05/2016 3.00 184 29/11/2016

Term Deposit NAB $1,286,348.05 9/03/2016 3.00 275 09/12/2016

Term Deposit NAB $2,500,000.00 17/06/2016 3.05 183 20/12/2016

Term Deposit NAB $1,294,204.96 20/06/2016 3.05 183 20/12/2016

Term Deposit NAB $3,000,000.00 17/06/2016 3.05 187 21/12/2016

Term Deposit NAB $2,500,000.00 17/06/2016 3.05 194 28/12/2016

Term Deposit NAB $2,060,105.19 2/07/2016 3.00 184 2/01/2017

Term Deposit Bendigo $2,000,000.00 17/06/2016 2.85 273 17/03/2017

Term Deposit Bendigo $2,000,000.00 20/06/2016 2.85 365 20/06/2017

$41,316,154.13

CERTIFICATE OF RECONCILIATION

I CERTIFY THAT THE INVESTMENTS HAVE BEEN MADE IN ACCORDANCE WITH SECTION 625 OF THE

LOCAL GOVERNMENT ACT 1993, THE REGULATIONS AND COUNCIL’S POLICIES.

S NORMAN MANAGER FINANCE

RECOMMENDED that Council note the report on the schedule of investments as at 31 July 2016.

53/16FC RESOLVED that Council note the report on the schedule of investments as at

31 July 2016.

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7.3 GIFTS AND BENEFITS POLICY

Summary This policy was adopted to be placed on Public Exhibition at the 5 July 2016 Council Meeting. Report The closing period for submissions has closed and no submissions had been received.

RECOMMENDED that: 1. The report on the Federation Council’s Gifts and Benefits Policy be noted. 2. The Gifts and Benefits Policy be adopted.

54/16FC RESOLVED that: 1. The report on the Federation Council’s Gifts and Benefits Policy be noted. 2. The Gifts and Benefits Policy be adopted.

7.4 INVESTMENT POLICY

Summary This policy was adopted to be placed on Public Exhibition at the 5 July 2016 Council Meeting. Report The closing period for submissions has closed and no submissions had been received

RECOMMENDED that: 1. The report on the Federation Council’s Investment Policy be noted. 2. The Investment Policy be adopted.

55/16FC RESOLVED that: 1. The report on the Federation Council’s Investment Policy be noted. 2. The Investment Policy be adopted.

KC PARKER DIRECTOR FINANCE

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8. DIRECTOR ENGINEERING REPORT

8.1 PROPOSED ROAD CLOSURE / LEASE – ORFORD STREET COROWA

Summary Council has previously resolved to support requests to close sections of Orford Street Corowa, however further issues require consideration. Background In September 2014 Council resolved to support a request from adjacent property owners to close a section of Orford Street as identified in the following diagram. Subsequently, in December 2015 Council resolved to support the closure of the section of Orford Street immediately north of the section considered in 2014, as shown in the diagram. This request was made by the owner of the properties either side of that subject section. Orford Street is an unmade Council public road 30.175 m in width. Road closure proposals are processed by the Department of Primary Industry (Lands).

Issues The time taken between lodgement of a road closure application and implementation of the closure can be a number of years. The property owner who made the 2015 request has also applied to Council to lease the same section of Orford Street as an interim measure until the road closure proposal is determined. In dealing with this request, Council received objections from property

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owners of the land south of the proposed lease section, on the basis that it would restrict access to their properties. In response to the objections, the applicant modified the proposal, seeking to lease 22m on the eastern side of the road reserve, leaving a strip approximately 8m wide as road, providing legal and practical access to the properties at the south. The applicant has indicated that he wishes to retain ownership of the properties on either side of this section of Orford Street. The property owners to the south have objected to this alternative proposal and have submitted a petition containing approximately 150 signatures opposing any restriction of access over Orford Street. The amended proposal is reasonable, as it retains the capacity for public access via the road. Equally, the request to lease the 22m wide section of the road is also reasonable, as it does not prevent public access. The maximum duration of a lease of a road allowed under s157 of the Roads Act is 5 years. The level of community input indicated by the petition raises the issue of whether Council should retain some form of access for the public over the complete length of the unmade section of Orford Street. Questions can be raised about whether some of the signatiories to the petition have legitimate basis for opposition to the closure, however it is an indication of some opposition to the proposal. It is appropriate that the 8m width is retained for the full length of the road to provide continuity of access. Financial Implications There are no financial implications for Council, other than staff time to process correspondence with the affected parties. Council is not required to form the road. Council may charge a lease fee for the affected area, however this is likely to be a nominal amount. If the road closure proceeds in any part, the processing costs will be met by the respective applicants.

RECOMMENDED that: 1. Council notes the community concerns regarding access via Orford Street. 2. Council retains 8.175m on the western side of Orford Street as Council Public Road for access

purposes between Augusta Street and the southern limit of Orford Street. 3. Council agrees to lease a 22m wide section of Orford Street, adjacent to Lot 6 Section 49

DP758296, to the owner of that property on an annual basis for a period of five years, or until cancelled by either party.

4. Council advises Department of Primary Industry (Lands) that it does not support the full

closure of Orford Street Corowa, south of Augusta Street, and wishes to retain 8.175m on the western side of the road reserve as a Council Public Road.

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56/16FC RESOLVED that: 1. Council notes the community concerns regarding access via Orford Street. 2. Council retains 8.175m on the western side of Orford Street as Council Public Road for access

purposes between Augusta Street and the southern limit of Orford Street. 3. Council agrees to lease a 22m wide section of Orford Street, adjacent to Lot 6 Section 49

DP758296, to the owner of that property on an annual basis for a period of five years, or until cancelled by either party.

4. Council advises Department of Primary Industry (Lands) that it does not support the full

closure of Orford Street Corowa, south of Augusta Street, and wishes to retain 8.175m on the western side of the road reserve as a Council Public Road.

8.2 ROAD MAINTENANCE ACTIVITIES

The following activities were undertaken within the month of July 2016. The works were substantially affected by the inclement weather conditions.

(a) Road Maintenance Grading, gravel patching and re-sheeting activities were undertaken on the following roads:

MR125 Mahonga Road (grading);

Lakes Road (Gravel patching);

Harbingers Road (grading);

St Brigids Lane Howlong (gravel patching);

Wangamong Road (grading);

Narrow Plains Road (grading);

Telephone Lane (grading);

Whittaker Road (grading);

Bullecourt Road (grading).

(b) Sealed Road Patching Work

Patching and heavy patching on MR385 Federation Way (north of Urana);

MR131 Federation Way (south of Urana);

Clear Hills Road;

MR59 Cocketgedong Road;

MR323 Jerilderie Road;

Ferndale Road;

Bynedale Road;

MR125 Mahonga Road;

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(c) Other Road Maintenance Activities:

Strontian Road - repair damaged signs;

MR125 Mahonga Road - guide posts;

MR125 Mahonga Road - vegetation removal;

Elliots Road - remove damaged end of pipe, with further repair to be completed when dry;

Bynedale Road - guide posts;

Access to Urana Airstrip – gravel patching;

MR59 Brookong Road – vegetation removal;

MR 596 Yamma Road - vegetation control;

Stephen Street Urana - Repair of damaged truck restriction signage.

MR131 Federation Way Daysdale - culvert repairs.

FOR information.


8.3 CONSTRUCTION ACTIVITIES

Recent weather conditions have had a major impact on a number of the Capital Works projects. Works started or completed since last report include: 1. Victoria Street Corowa - Watermain upgrade - Civil Works are completed associated with the

construction of a new 450mm water supply pipe located in Victoria Street as a part of the Water Main upgrade program. The scope of work included trenching existing road, lay the new 450mm pipe, backfill and compact pavement followed by bitumen seal.

2. Merton Road Redlands – The works include pavement strengthening and realignment at the

Freyers Road / Burnewang Road intersection, the Bolinda Glen Road intersection and the Uralla Road / Sandford Road intersection. These works will improve the sight distance and safety for road users. This project is funded by the Commonwealth Government through Roads to Recovery Program.

3. Redlands Road Redlands – The scope of works include pavement widening and strengthening.

The entire project was divided into six (6) sub-projects. Sub-Project 1 to 4 are complete and work is underway on the remaining sections. The project is funded by the Commonwealth Government through the Roads to Recovery Program.

4. Hopefield Road Hopefield - The scope of works included widening the existing major culvert

on Wangamong Creek and upgrading the road approaches. The work is funded by the NSW

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State Government’s Fixing Country Roads Program and the Commonwealth Government’s Bridges Renewal Program. The project is expected to complete by 26 August 2016.

5. Corowa Depot - As a part of compliance with NSW Government's environmental legislation,

the fuel tanks located within the Corowa Depot have been removed and the ground has been tested to comply with the requirements of the regulatory agency. The trench created from the removal of the tanks will be filled with clean fill in accordance with the direction from Council's consultant (Belvoir Consultants). Asbestos was also removed from the identified locations within the depot as a part of compliance with the recommendations from the audit undertaken in 2015.

FOR information.


N SUTTON DIRECTOR ENGINEERING

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9. DIRECTOR PLANNING AND ENVIRONMENT REPORT

9.1 PLANNING PROPOSAL NO. 11 – GATEWAY DETERMINATION

Council has received notification from Department of Planning and Environment that the Gateway Determination has been completed and approval to proceed with the process has been granted. The Planning Proposal seeks to reduce portions of the B2 Local Centre zones within the towns of Howlong, Corowa and Mulwala by changing the zoning to B4 Mixed Uses. The Planning Proposal will involve some 130 allotments. Written authorisation has been granted to exercise delegation. The timetable for completing the LEP amendment is to be 12 months from 19 July 2016. Community consultation as well as consultation with Roads and Maritime Services has commenced.

FOR information.


9.2 BUILDING STATISTICS – 2015/2016 (FORMER COROWA SHIRE)

A total of 244 Construction/Complying Development Certificates were recorded in the 2015/2016 financial year with a monetary value of $24,155,680. The approvals consisted of the following:

43 new dwellings – 18 in Mulwala, 10 in Corowa, 14 in Howlong and 1 in the rural area. The average cost of these dwellings were $322,783 with a total valuation of $13,879,684;

35 alterations and additions were approved with a range in valuation totalling $2,716,783;

139 outbuildings totalling $3,945,388;

8 commercial buildings with a range of values totalling $381,100;

6 industrial buildings with a value of $2,762,675;

5 other construction certificates such as retaining walls, fences etc valued at $168,050; and

11 subdivisions. These certificates will result in an additional 27 allotments with development costs of $302,000.

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To compare the 2014/2015 with 2015/2016 period the following observations are offered:

A decrease in the number of new dwellings from 54 to 43 (includes unit development).

An increase in the value of new dwellings from $11.9 million to $13.9 million.

The average cost of a new dwelling increased from $221,412 to $322,783.

An increase in the number of additions and alterations from 9 to 35.

The value of additions and alterations increased from $1,163,351 to $2,716,783.

An increase in the number of outbuildings from 105 to 139.

An increase in the value of outbuildings from $2.0 million to $3.9 million.

A decrease in the number of commercial buildings from 9 to 8.

A decrease in the value of commercial buildings from $750K to $381K.

An increase in the number of industrial buildings from 3 to 6.

An increase in the value of industrial buildings from $307K to $2.8 million.

A decrease in the number of subdivision allotments from 52 to 27.

A decrease in the value of subdivision development from $1.6 million to $302K.

The number of construction/complying development certificates increased from 196 to 244.

An increase in the value of the construction/complying development certificates from $18 million to $24 million.

FOR information.


9.3 BUILDING APPROVALS

The following construction/complying development certificates are listed for Council’s information. 2011/27 Riverina Highway Howlong Indoor riding arena 2016/101 91 Read Street Howlong Shed 2016/112 4 Damian Crescent Mulwala Swimming Pool 2016/114 20-21 Fairway Close Howlong Shed 2016/115 97 Cypress Way Mulwala Dwelling 2016/116 9-11 Gibson Place Howlong 2 Shipping Containers 2016/118 45 Heather Circuit Mulwala Dwelling and Shed 2016/125 37 Walker Street Corowa Carport 2016/127 7 Cobar Court Corowa Bakery Container 2016/128 26 Heather Circuit Mulwala Dwelling 2016/129 114-116 Dawe Street Corowa Shed 2016/131 10-11 Fairway Close Howlong Shed 2016/132 19 Grevillea Terrace Mulwala Dwelling 2016/45 160 Pell Street Howlong Telecommunications Tower

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2016/81 79 Argus Road Daysdale Farm Shed 2016/89 154 Melbourne Street Mulwala Additions to Club 2016/94 109 Hovell Street Howlong Dwelling TOTAL $3,250,988

FOR information.


* Data as of 1 July 2016 is for Federation Council. Historical data is for Corowa Shire Council Only.

* Data as of 1 July 2016 is for Federation Council. Historical data is for Corowa Shire Council Only.

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9.4 DEVELOPMENT APPLICATIONS

Since the last Council meeting the following development applications have been determined under delegated authority by the granting of consent subject to conditions. DEVELOPMENT APPLICATION REGISTERED NO. 2015/229/2 Application for a modification 6 Lot Subdivision on primary production land being Lot 1; DP1099932; Honeysuckle, 6897 Riverina Highway, Howlong. DEVELOPMENT APPLICATION REGISTERED NO. 2016/10 Application for Earthworks on residential and environmental management land being Lot 10; DP542449; 113-131 Augusta Street, Corowa. DEVELOPMENT APPLICATION REGISTERED NO. 2016/113 Application for a change of use to an art gallery on residential land being Lot 310; DP576815; 37 Edward Street, Corowa. DEVELOPMENT APPLICATION REGISTERED NO. 2016/117 Application for a Dwelling on residential land being Lot 7; DP1205036; 184 Jude Street, Howlong. DEVELOPMENT APPLICATION REGISTERED NO. 2016/120 Application for a Dwelling and Garage on residential land being Lot 7; DP758528; 131-133 Victoria Street, Howlong. DEVELOPMENT APPLICATION REGISTERED NO. 2016/122 Application for a Two Lot Subdivision on residential land being Lot 3; DP758528; 46 Jude Street, Howlong. DEVELOPMENT APPLICATION REGISTERED NO. 2016/126 Application for a Demolition and Removal of Dwelling on residential land being Lot 7; DP261913; 35-37 Romney Street, Mulwala. DEVELOPMENT APPLICATION REGISTERED NO. 2016/134 Application for a Boundary Adjustment on B2 local centre land being Lot 8; DP1048575; 53 Hawkins Street, Howlong. DEVELOPMENT APPLICATION REGISTERED NO. 2016/88 Application for an Estate Signboard on residential land being Lot 3; DP758528; 151-159 Hume Street, Howlong.

FOR information.


B PARR, Manager Development for DIRECTOR PLANNING AND ENVIRONMENT

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9.5 PROGRESS REPORT - MORUNDAH ARTS, RECREATION, SPORTS AND COMMUNITY CENTRE

This report allows for tabling of a progress report on the Morundah Arts, Recreation, Sports and Community Centre that is currently well advanced in construction. The project is subject to a funding agreement by the former Urana Shire Council, and this requires regular progress reports. See attachment for the report provided by the Morundah Bush Entertainment Committee that was as at 6 May 2016. Works have progressed since that time and a further report will be presented to the September Council meeting.

FOR information.


9.6 REQUEST FOR COUNCIL SUPPORT – URANA VINTAGE MACHINERY CLUB INC.

This report allows for tabling of a request from the Urana Vintage Machinery Club Inc. for Council sponsorship of the annual Tractor Pull and Rally and Vintage Machinery event, to be held 15 and 16 October 2016 at Victoria Park Urana. See attached letter of request. Background The Annual Tractor Pull, Rally and Vintage Machinery Display is held over a weekend in October each year and brings many visitors and participants to the town of Urana. The Vintage Machinery Club are a very well run group and the event is held each year in conjunction with the local Hospital Auxiliary who hold a Fete and Family fun day on the Sunday. The Urana Courthouse Historical Society Art Show/Sale is also held on the weekend with the official opening on the Friday night. These events provide important fund raising opportunities for many local groups and also provide a great social interaction for the Community and visitors. The former Urana Shire Council sponsored this event each year and also provided other minor support on the day including provision of the Council PA system and assistance with the spinning wheel event. Financial Implications The recommended sponsorship can be met from within the existing events budget.

RECOMMENDED that Council purchase a silver sponsorship to the value of $500 for the Urana Vintage Machinery Club Inc. annual Tractor Pull and Rally and Vintage Machinery event, to be held 15 and 16 of October 2016 at Victoria Park Urana and provide other in-kind support as detailed.

57/16FC RESOLVED that Council purchase a silver sponsorship to the value of $500 for the Urana

Vintage Machinery Club Inc. annual Tractor Pull and Rally and Vintage Machinery event, to be held 15 and 16 of October 2016 at Victoria Park Urana and provide other in-kind support as detailed.

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9.7 ADDITIONAL MEMBERS TO JOINT REGIONAL PLANNING PANEL

This report seeks Council approval to endorse the inclusion of two additional members to be considered for appointed to the Joint Regional Planning Panel (JRPP) as Council representatives. Background Council approved at the 12 May 2016 Meeting, to endorse Adrian Butler (Interim Director of Planning and Environment) and Mr Ian Kreutzberger (former Urana Shire Councillors, current Local Representative Committee member) as appointees to the JRPP. It is recommended that the former Corowa Shire appointees be also included. This is due primarily because the Interim Director of Planning and Environment would normally be involved in Pre-Development Application meetings and other communications with Developers, and thus would be conflicted in then sitting on a panel to consider approval of such Developments. This is also an issue as Council itself has rights with regards to making a submission in support of, or against the subject development. The Director would normally be involved in that process. Both people proposed have agreed to be included and if available, would be only too willing to sit on the panel. It is recommended to have the four members approved now, in case of any absenteeism so that two could be always available when required. The timing of the process does not ideally allow time for a new Council resolution to be sought to endorse any new members. Joint Regional Panels

make decisions where appointed by the Ministerisions on "regional development"

act as the relevant planning authority where appointed by the Minister, and

provide advice to the Minister or the Secretary where requested. Each JRPP is comprised of five members, three independent experts appointed by the Minister and two appointed by the relevant local Council. JRPP's determine the following types of regional development:

development with a capital investment value (CIV) of over $20 million

development with a CIV over $5 million which is:

1. council related

2. lodged by or on behalf of the Crown (State of NSW)

3. private infrastructure and community facilities, or

4. eco-tourist facilities

extractive industries, waste facilities and marinas that are designated development.

certain coastal subdivisions

development with a CIV between $10 million and $20 million which are referred to the JRPP by the applicant after 120 days

modifications to regional development under section 96 (2) of the EP & A Act, and

crown development applications (with a CIV under $5 million) referred to the JRPP by the applicant or local council after 70 days from lodgement as undetermined including where recommended conditions are in dispute

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RECOMMENDED that Council endorse Mr Bob Parr and Mr William Bott OAM as additional members of the Joint Regional Planning Panel to represent Federation Council.

58/16FC RESOLVED that Council endorse Mr Bob Parr and Mr William Bott OAM as additional

members of the Joint Regional Planning Panel to represent Federation Council.

9.8 DELEGATIONS AUTHORITY UNDER THE NOXIOUS WEEDS ACT 1993

The Noxious Weeds Act 1993 specifically states that it requires its delegations to be under a separate register and not as part of the Local Government Act Delegations. Accordingly a separate Delegations Policy has been prepared under the Noxious Weeds Act.

RECOMMENDED that Council adopt the Delegations of Authority Policy under the Noxious Weeds Act 1993.

59/16FC RESOLVED that Council adopt the Delegations of Authority Policy under the Noxious

Weeds Act 1993.

9.9 INFORMATION OF SALE OF COUNCIL DWELLING

Summary This report is for the information of Council, to advise that an offer has been accepted by the General Manager, for the sale of a house owned council, in Urana. Background The former Urana Shire Council approved in the mid-part of 2015, to place a number of residential properties on the market, as part of a strategic review of its assets, to improve financial sustainability. The subject property has been listed with the local real estate agent for around 12 months, and now an offer has been accepted for its sale. The net sale proceeds will be in the order of $75,000 and will be placed into a reserve for future use, and it releases from Councils assets, an ageing dwelling that was no longer suitable in its current form for Council, without Council incurring substantial capital costs.

RECOMMENDED that Council note and endorse the report on the sale of the dwelling at 14 Chapman Street Urana and that the Common Seal of Council to be affixed to the contract of sale.

60/16FC RESOLVED that Council note and endorse the report on the sale of the dwelling at

14 Chapman Street Urana and that the Common Seal of Council to be affixed to the contract of sale.

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9.10 DEVELOPMENT APPLICATION 11/2016 FIVE NEW BUNKERS, NEW WEIGHBRIDGE AND STORAGE HUT, STORMWATER DRAINAGE WORKS AND ASSOCIATED SERVICE CONNECTIONS – GRAINCORP OPERATIONS, LOT 1 DP 1164291, ANSWERTH DRIVE, OAKLANDS NSW 2646

Summary This report presents Development Application 11/2016 (Urana Office numbering) to Council for consideration and determination of the proposal. A recommendation is provided that seeks the approval, subject to conditions. The matter is presented to Council as opposed to it being approved subject to conditions, by Council Officers under delegations, as an objection has been received, see schedule 1, from a neighbouring landowner. A detailed planning assessment report, including a report covering all matters as required under Section 79c of the Environmental Planning and Assessment Act 1979, is also available should this be required. This can be obtained by contacting Councils Planning Department. A summary of what are considered to be the main areas covered in the assessment is provided below. Background Graincorp as part of a major investment program across all of their major grain receivable centres, are proposing to upgrade the Oaklands site to allow for a more efficient storage and distribution facility. The works predominantly seek to replace a number of existing bunkers with five new bunkers, along with construction of a new weighbridge and small workers hut. There is also the proposal to make a one-way flow path for traffic, to make it safer and more efficient. This is to be done by altering the existing traffic flows onto Answerth Drive, where all in traffic will now enter at the Western most existing entry point, and all outwards traffic will leave via an ‘exit only’ arrangement at the existing ‘in/out’ Eastern most location. Existing Approvals The site is around 73 hectares, and has been used for a grain receivable and storage centre since 2000. The former Urana Shire Council issued Development Consent 23/2000, subject to conditions, in September 2000. No complaints have been noted on the file, since the operation has commenced. Council at that time required that the developer contribute financially towards upgrading the intersections to a standard safe and suitable for B Double transports, and this occurred. Council also required the developer to enter into an agreement to provide a monetary contribution towards ongoing maintenance of the roads servicing the development. Council receives an amount each year from Graincorp as a result of compliance with this condition. Summary of main issues from assessment Site Inspection and additional information requested A site inspection was undertaken by Council officers along with Graincorp representatives on the 16 June 2016. This inspection, along with an assessment of the plans and reports submitted in the original application, resulted in Council requesting further information from the applicant, particularly with respect to the Drainage issues on the site, and peak traffic counts. Neighbour Notification – one objection received Neighbour notification letters were sent to all directly adjoining owners, with one objection received, as attached. As a result of the neighbouring landowner’s concerns, a further site

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inspection and meeting occurred on the 14 July, with the neighbouring landowners, Council Officers and Graincorp representatives. The main objections, although not listed in the letter, were verbally conveyed at the site inspection and in discussion since, and were – 1. That the excess overland flow water not leave the site in two locations as it currently does,

into the neighbouring property, and that it all be diverted to the western most discharge point;

2. That the area at this point be left vegetated and a small holding basin be built, to further slow and control the excess water including filtering out any weeds and other matter to the best possible extent, before it enters the neighbours property.

Applicant response The applicant has committed to making changes as requested by the neighbouring landowners. The original Hydrology report and associated plans have been amended and were received on the 6th August 2016. They are considered to reasonably address the landowners concerns, notwithstanding that at the time of writing this report, the neighbouring landowner has not had a chance to see the amended plans, but will have done so by the Council meeting. They will advise if they wish to withdraw their objection after considering the amended plans, prior to the meeting. Notes from existing Development Consent 23/2000 It is noted that condition 17 of 23/2000 required all water runoff to be retained on site, during and after construction. The Hydrology report that accompanies this current application, proposed to be endorsed with the approval if granted, models that there will be no further water leaving the site, as would be in a non-developed state. Also condition 19 specified that the site was known to contain the noxious weed known as ‘Spiny Burr’ grass and required certain practices to occur to limit the spread of this weed. The landowner also raised this as an issue at the recent on-site inspection. The extra retention basin now proposed as a response, close to the discharge point in the North-Western corner, aims to address (slow) the flow rate of any excess water leaving the site, as well as attempting to further filter the run-off to attempt to limit the spread of any weeds. Traffic Flows – internal and external Whilst Graincorp have further expansion plans in mind, the current application is only seeking approval for Stage 1. The existing entrances and exits to the public road appear to be in satisfactory condition. Suitable conditions will be placed on the development that ensures that any damage caused as a result of the development is to be repaired at the cost of the developer. Internal flows are expected to be improved as result of the changes to the layout, including one way flows. Peak truck flows during harvest are 194 per day (2015) and 0-40 outside harvest period. Contribution to Council No expansion of the current tonnage capacity of the site (150,000 tonnes) is sought; hence no further request for an increased developer contribution is sought. Site Drainage/Water Management Further to the information provided in the neighbour notification section, the proposal involves significant upgrades to improve issues associated with the existing drainage on the site. This includes -

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Deletion of one of the two culverts that currently discharge water to the neighbours property

Creation of a retention basin prior to the new culvert to be constructed that would deliver excess water to the neighbours property;

Construction of two additional retention dams within the site, 2595m3 each, and new drains to direct flows to these. The dams are to be used for water supply for dust suppression during summer/dry periods.

Tree removal Several mature trees are proposed to be removed, due to the alignment of the new development. These are part of planting in the original development, for windbreaks. They are not remnant vegetation and as such do not appear to be of significant environmental value. New trees should be planted in compensation in a more suitable site, and this will form part of the conditions of consent. Building/Construction works Construction works such as the workers building, will require a Construction Certificate. Plans have been submitted to a Development consent standard, and more detailed structural plans will be received if this consent is granted. Hours and Days of Operation There appear to be no hours or day of operations limits on the existing approval, and this application seeks to also gain a 24/7 approval, not withstanding that certain activities will be limited to 6am – 11pm

Transfer of grain from bunkers to rail load facility opposite the site on Answerth drive

Loading of grain into bunkers using mobile stack bunker

Out-loading of grain using Front end loader

Empty and loaded trucks circulating through the site A condition is placed on the recommended approval that implicitly restricts the above activities to the times proposed in the interests of the amenity of the area, and the relatively close proximity to Oaklands township. Noise and Dust Generation The existing approval had conditions to attempt to regulate the creation of dust and noise on site, and appropriate conditions are also attached to this recommendation.

RECOMMENDED that Council approve Development Application 11/2016 for Five new bunkers, new weighbridge and storage hut, stormwater drainage works and associated service connections at Lot 1 DP 1164291, Answerth Drive, Oaklands NSW 2646, subject to the following conditions – CONDITIONS OF APPROVAL DA11/2016 Urana Office 1. Compliance Standards: Any building and associated works shall comply with the statutory

requirements of the Environmental Planning & Assessment Act, Local Government Act and the Building Code of Australia (“BCA”).

Reason: The legal obligations of the Council to administer the New South Wales Building and Planning laws in order to provide satisfactory standards of living and development.

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2. Compliance with Consent: The development shall be completed in accordance with plans and specifications stamped by Council, and the development is to comply in all respects with Development Application No 11/2016 and plans prepared by JME Civil and RHM Consulting Engineers, as stamped, except where modified by conditions of this consent.

Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.

3. Appointment of Principal Certifying Authority and Notice of Commencement: The Applicant

shall appoint a Principal Certifying Authority and submit a Notice of Commencement at least 48 hours prior to the commencement of any works. The Principal Certifying Authority may be either Council or a Private Certifier. The notice is to be submitted on the prescribed form attached to this approval.

Reason: To ensure compliance with the provisions of the Environmental Planning and Assessment Act.

4. Critical Stage Inspections: Council or the Principal Certifying Authority must be given 48

hours notice for the following inspections:- (where applicable) a. Pier pads prior to pouring concrete; b. All footing excavations, with steel in position, before concrete is poured; c. All concrete floors and raft slabs, with steel and damp proof membrane in position

before concrete is poured; d. Sewer drains before being covered; e. Bearers and floor joists before being lined; f. Wall and roof framing before being lined; g Insulation of walls, roof, floor, ceilings, soffits, service pipes, ducts and chimney flue

dampers; h. Wet area flashings after internal linings are installed; i. Stormwater drains before backfilling; j. Final inspection on completion BEFORE occupation with the lodgement of a final BASIX

Certificate where applicable. Reason: The need for Council to ensure that works have been carried out in accordance with

the approved plans, specifications, and the relevant legislation. 5. Signage: Site signage shall apply and must be erected on the site in a prominent, visible

position for the duration of the construction. a. Stating that unauthorised entry to the site is not permitted; b. Showing the name of the builder or another person responsible for the site and a

telephone number at which the builder or other person can be contacted outside working hours; and

c. The name, address, and telephone contact of the Principal Certifying Authority for the work.

NOTE: The Principal Certifying Authority Sign is attached to this approval and must be displayed prior to commencement of works.

Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purposes for which it was erected.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

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6. Development Control Plan Compliance: The applicant shall comply with Urana Shire Council

Development Control Plan 2011 Reason: To provide satisfactory amenity, living and safety standards to the property in

specific areas under Council control. 7. Builders Toilets: Provision being made for temporary WC accommodation on site prior to the

commencement of excavation or other associated building works. Reason: To ensure minimum standards of hygiene for on-site workers. 7A. Occupation Certificate: Any building subject to this consent may not be used or occupied

prior to the issue of an Occupation Certificate by the Principal Certifying Authority. An application for an Occupation Certificate must be lodged on the specified form attached to this approval.

Reason: To ensure compliance with the provisions of the Environmental Planning and Assessment Regulation

8. Fire Safety Requirements: The following Fire Safety Schedule lists the essential fire or other safety measures required for the building and the land on which the building is situated:-

FIRE SAFETY SCHEDULE

Measure Minimal Standard of Performance

8. Exit signs Shall be designed and installed in accordance with Specification E4.8 – Design and Operation of Exit Signs from the BCA and AS 2293.1.

17. Lightweight construction.

In accordance with Specification C1.8 – Lightweight Construction and be designed in accordance with Specification C1.8 – Structural Tests for Lightweight Construction from the BCA.

20. Portable fire extinguishers.

Shall be designed and installed in accordance with Specification E1.6 – Portable Fire Extinguishers from the BCA and located and distributed in accordance with AS 2444 from the BCA.

Prior to the certifying authority issuing an Occupation Certificate to authorise a person to commence occupation or use of the building, the certifying authority must be satisfied that a Final Fire Safety Certificate has been issued for the building.

Reason: To ensure that fire and other safety measures are maintained in a proper working condition.

9. Annual Fire Certificate: The owner of the building shall submit to Council an ‘Annual Fire

Safety Statement’ by 1 July, each subsequent year after obtaining a ‘Fire Safety Certificate’ for the building from Council.

The ‘Annual Fire Safety Statement’ shall comply with the provisions set out in the Environmental Planning & Assessment Regulation. Forms for this purpose can be collected from Council’s Office.


10. Construction Certificate Required: A Construction Certificate must be obtained from the

Principal Certifying Authority prior to commencement of any building work. Reason: To ensure that minimum standards relating to structural adequacy, health and

amenity are met.

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11. Discrimination Laws: The applicant’s attention is drawn to the legislation regarding responsibility to provide an improved environment for disabled persons. The Disability Discrimination Act (DDA) is a federal legislation and aims to increase the economic and social independence of people with a disability. The DDA applies to discrimination against any person on the grounds of disability in the areas of:

a. access to premises;

Applicants should satisfy themselves that in the case of public buildings they have complied with all requirements regarding accessibility as provided for in the BCA, AS1428.1 – 2009 and the Commonwealth Access to Premises Standards.

Reason: To meet requirements of Commonwealth legislation and maximise the opportunity for all people to gain access to buildings and facilities.

12. Structural Engineer’s Details: The applicant shall submit to Council, prior to an inspection of any structural concrete work, plans of such work certified either by a practising Structural Engineer or in accordance with AS2870.

Reason: Deemed performance standard. Reason: To ensure acceptable standards of safety for both vehicular and pedestrian traffic. Reason: To ensure that no encroachments occur onto neighbouring boundaries.

13. Native Vegetation Clearing: In land, zoned Rural RU1,, clearing of native vegetation shall be in accordance with the Native Vegetation Act.

Reason: Statutory obligation on the landholder to obtain consent prior to carrying out any clearing of native vegetation.

14. Waste Removal: All debris and any waste fill are to be removed from the site and disposed of at the nearest Garbage Depot, in the building refuse section of the depot. Please note that a separate fee applies for disposal of waste at Council’s waste depot.

Reason: To ensure that the amenity and unsightly condition is minimised.

15. Waste Storage during Construction: Provision shall be made on site for the proper storage and disposal of waste such that no builders’ waste shall be left in the open. Specific attention should be given to items that are subject to relocation by the action of wind, e.g. paper, sheets of iron, ridge capping, cement and lime bags and the like.

Reason: To ensure that the site is not a source of wind-blown litter.

16. Soil Erosion Control: Site erosion control measures shall be incorporated into site management during construction. Seepage and surface water shall be collected and diverted clear of the building site by a drainage system. Care shall be taken to ensure that no nuisance is created to adjoining properties or public space by way of sediment run off.

Reason: To ensure that adequate measures are in place so that damage from sediment run off to adjoining sites and waterways is minimised.

17. Noise Control: All plant and equipment to be installed so that it shall not give rise to:-

A transmission of vibration to any place of a separate occupancy;

A sound level, in any place of a different occupancy greater than 5db above the background level in any octave band from 31.5HZ to 8000HZ centre frequencies inclusive;

A sound level at any point on the boundary of the site greater than the levels specified in Tables 2 and 3 of Australian Standard 1055 – 1973;

An offensive noise” as defined in the Noise Control Act 1975. Reason: To ensure that no noise nuisance occurs to neighbours.

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18. Tree Planting: Landscaping shall take the form of one new tree to be planted for each tree

removed, to an appropriate native species, to be planted in suitable locations around the property by the applicant and maintained, to assist in visual and noise screening and windbreaks.

Reason: Council seeks that the amount of vegetation in the shire continues to increase to improve the climate and appearance and to limit the impact of the development on the amenity of the surrounding area.

19. Drainage: The owner is to ensure that no excess water flows onto any neighbouring property

that would exceed any ‘pre-developed- flows across the site. 20. Retention Basin- The owner is to ensure the retention basin proposed in the Western corner,

is maintained and vegetated/grassed, to allow final filtration of any water to occur, to limit the spread of weed and other foreign matter to the neighbouring property.

Reason: To ensure that there is no adverse impacts to the neighbouring property owner and to ensure compliance with the Noxious Weeds Act 1993.

21. Retention Basin/Banks – The applicant is to ensure all loose topsoil and vegetation matter is

removed prior to construction of earthen banks, to construct a keyhole in the base, to ensure all fill is free from debris, and compact in 100mm maximum layers to 98% MOD, and consider topsoil and grass on the tops to limit erosion.

Reason: To maximize the life and performance of the banks. 22. Pipes – The applicant is considering installing class 4 pipes for all culverts and outflow pipes. Reason: To ensure suitable strength pipes are used. 23. Weeds: The owner is to comply with the Noxious Weeds Act 1993, and to take all measures to

restrict the passage of weeds onto the neighbouring properties. Reason: To ensure that there is no adverse impacts to the neighbouring property owner and

to ensure compliance with the Noxious Weeds Act 1993. 24. Dust: The owner must take all suitable measures to ensure suitable dust suppression methods

are used to control the amount of dust generated from vehicles moving around the site. Reason: To ensure the safety of workers and visitors on the site and to ensure no adverse

impacts are created to the nearby area. 25. This approval is based on the existing site having a total storage/receivable capacity of

160,000 tonnes per annum. Any increase in capacity is to be the subject of a new Development consent.

Reason: To ensure the impacts of any expansion can be properly considered and assessed with regards to any impacts.

26. The existing planning agreement in place with Council requiring a per-tonne contribution is to

remain in place. Reason: To ensure compliance with the previous Council consent and to allow a

contribution to be made towards the developments impacts on the existing public road network.

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61/16FC RESOLVED that Council approve Development Application 11/2016 for Five new

bunkers, new weighbridge and storage hut, stormwater drainage works and associated service connections at Lot 1 DP 1164291, Answerth Drive, Oaklands NSW 2646, subject to the following conditions -

CONDITIONS OF APPROVAL DA11/2016 Urana Office 1. Compliance Standards: Any building and associated works shall comply with the statutory

requirements of the Environmental Planning & Assessment Act, Local Government Act and the Building Code of Australia (“BCA”).

Reason: The legal obligations of the Council to administer the New South Wales Building and Planning laws in order to provide satisfactory standards of living and development.

2. Compliance with Consent: The development shall be completed in accordance with plans

and specifications stamped by Council, and the development is to comply in all respects with Development Application No 11/2016 and plans prepared by JME Civil and RHM Consulting Engineers, as stamped, except where modified by conditions of this consent.

Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.

3. Appointment of Principal Certifying Authority and Notice of Commencement: The Applicant

shall appoint a Principal Certifying Authority and submit a Notice of Commencement at least 48 hours prior to the commencement of any works. The Principal Certifying Authority may be either Council or a Private Certifier. The notice is to be submitted on the prescribed form attached to this approval.

Reason: To ensure compliance with the provisions of the Environmental Planning and Assessment Act.

4. Critical Stage Inspections: Council or the Principal Certifying Authority must be given 48

hours notice for the following inspections:- (where applicable) a. Pier pads prior to pouring concrete; b. All footing excavations, with steel in position, before concrete is poured; c. All concrete floors and raft slabs, with steel and damp proof membrane in position

before concrete is poured; d. Sewer drains before being covered; e. Bearers and floor joists before being lined; f. Wall and roof framing before being lined; g Insulation of walls, roof, floor, ceilings, soffits, service pipes, ducts and chimney flue

dampers; h. Wet area flashings after internal linings are installed; i. Stormwater drains before backfilling; j. Final inspection on completion BEFORE occupation with the lodgement of a final BASIX

Certificate where applicable. Reason: The need for Council to ensure that works have been carried out in accordance with

the approved plans, specifications, and the relevant legislation.

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5. Signage: Site signage shall apply and must be erected on the site in a prominent, visible

position for the duration of the construction.

a. Stating that unauthorised entry to the site is not permitted; b. Showing the name of the builder or another person responsible for the site and a

telephone number at which the builder or other person can be contacted outside working hours; and

c. The name, address, and telephone contact of the Principal Certifying Authority for the work.

NOTE: The Principal Certifying Authority Sign is attached to this approval and must be displayed prior to commencement of works.

Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purposes for which it was erected.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

6. Development Control Plan Compliance: The applicant shall comply with Urana Shire Council Development Control Plan 2011

Reason: To provide satisfactory amenity, living and safety standards to the property in specific areas under Council control.

7. Builders Toilets: Provision being made for temporary WC accommodation on site prior to the commencement of excavation or other associated building works.

Reason: To ensure minimum standards of hygiene for on-site workers.

7A. Occupation Certificate: Any building subject to this consent may not be used or occupied prior to the issue of an Occupation Certificate by the Principal Certifying Authority. An application for an Occupation Certificate must be lodged on the specified form attached to this approval.

Reason: To ensure compliance with the provisions of the Environmental Planning and Assessment Regulation

8. Fire Safety Requirements: The following Fire Safety Schedule lists the essential fire or other safety measures required for the building and the land on which the building is situated:-

FIRE SAFETY SCHEDULE

Measure Minimal Standard of Performance

8. Exit signs Shall be designed and installed in accordance with Specification E4.8 – Design and Operation of Exit Signs from the BCA and AS 2293.1.

17. Lightweight construction.

In accordance with Specification C1.8 – Lightweight Construction and be designed in accordance with Specification C1.8 – Structural Tests for Lightweight Construction from the BCA.

20. Portable fire extinguishers.

Shall be designed and installed in accordance with Specification E1.6 – Portable Fire Extinguishers from the BCA and located and distributed in accordance with AS 2444 from the BCA.

Prior to the certifying authority issuing an Occupation Certificate to authorise a person to

commence occupation or use of the building, the certifying authority must be satisfied that a Final Fire Safety Certificate has been issued for the building.


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9. Annual Fire Certificate: The owner of the building shall submit to Council an ‘Annual Fire

Safety Statement’ by 1 July, each subsequent year after obtaining a ‘Fire Safety Certificate’ for the building from Council.

The ‘Annual Fire Safety Statement’ shall comply with the provisions set out in the Environmental Planning & Assessment Regulation. Forms for this purpose can be collected from Council’s Office.


10. Construction Certificate Required: A Construction Certificate must be obtained from the

Principal Certifying Authority prior to commencement of any building work. Reason: To ensure that minimum standards relating to structural adequacy, health and

amenity are met. 11. Discrimination Laws: The applicant’s attention is drawn to the legislation regarding

responsibility to provide an improved environment for disabled persons. The Disability Discrimination Act (DDA) is a federal legislation and aims to increase the economic and social independence of people with a disability. The DDA applies to discrimination against any person on the grounds of disability in the areas of:

a. access to premises; Applicants should satisfy themselves that in the case of public buildings they have complied

with all requirements regarding accessibility as provided for in the BCA, AS1428.1 – 2009 and the Commonwealth Access to Premises Standards.

Reason: To meet requirements of Commonwealth legislation and maximise the opportunity for all people to gain access to buildings and facilities.

12. Structural Engineer’s Details: The applicant shall submit to Council, prior to an inspection of

any structural concrete work, plans of such work certified either by a practising Structural Engineer or in accordance with AS2870.

Reason: Deemed performance standard. Reason: To ensure acceptable standards of safety for both vehicular and pedestrian traffic. Reason: To ensure that no encroachments occur onto neighbouring boundaries. 13. Native Vegetation Clearing: In land, zoned Rural RU1,, clearing of native vegetation shall be

in accordance with the Native Vegetation Act. Reason: Statutory obligation on the landholder to obtain consent prior to carrying out any

clearing of native vegetation. 14. Waste Removal: All debris and any waste fill are to be removed from the site and disposed of

at the nearest Garbage Depot, in the building refuse section of the depot. Please note that a separate fee applies for disposal of waste at Council’s waste depot.

Reason: To ensure that the amenity and unsightly condition is minimised. 15. Waste Storage during Construction: Provision shall be made on site for the proper storage

and disposal of waste such that no builders’ waste shall be left in the open. Specific attention should be given to items that are subject to relocation by the action of wind, e.g. paper, sheets of iron, ridge capping, cement and lime bags and the like.

Reason: To ensure that the site is not a source of wind-blown litter.

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16. Soil Erosion Control: Site erosion control measures shall be incorporated into site

management during construction. Seepage and surface water shall be collected and diverted clear of the building site by a drainage system. Care shall be taken to ensure that no nuisance is created to adjoining properties or public space by way of sediment run off.

Reason: To ensure that adequate measures are in place so that damage from sediment run off to adjoining sites and waterways is minimised.

17. Noise Control: All plant and equipment to be installed so that it shall not give rise to:-

A transmission of vibration to any place of a separate occupancy;

A sound level, in any place of a different occupancy greater than 5db above the background level in any octave band from 31.5HZ to 8000HZ centre frequencies inclusive;

A sound level at any point on the boundary of the site greater than the levels specified in Tables 2 and 3 of Australian Standard 1055 – 1973;

An offensive noise” as defined in the Noise Control Act 1975. Reason: To ensure that no noise nuisance occurs to neighbours. 18. Tree Planting: Landscaping shall take the form of one new tree to be planted for each tree

removed, to an appropriate native species, to be planted in suitable locations around the property by the applicant and maintained, to assist in visual and noise screening and windbreaks.

Reason: Council seeks that the amount of vegetation in the shire continues to increase to improve the climate and appearance and to limit the impact of the development on the amenity of the surrounding area.

19. Drainage: The owner is to ensure that no excess water flows onto any neighbouring property

that would exceed any ‘pre-developed- flows across the site. 20. Retention Basin- The owner is to ensure the retention basin proposed in the Western corner,

is maintained and vegetated/grassed, to allow final filtration of any water to occur, to limit the spread of weed and other foreign matter to the neighbouring property.

Reason: To ensure that there is no adverse impacts to the neighbouring property owner and to ensure compliance with the Noxious Weeds Act 1993.

21. Retention Basin/Banks – The applicant is to ensure all loose topsoil and vegetation matter is

removed prior to construction of earthen banks, to construct a keyhole in the base, to ensure all fill is free from debris, and compact in 100mm maximum layers to 98% MOD, and consider topsoil and grass on the tops to limit erosion.

Reason: To maximize the life and performance of the banks. 22. Pipes – The applicant is considering installing class 4 pipes for all culverts and outflow pipes. Reason: To ensure suitable strength pipes are used. 23. Weeds: The owner is to comply with the Noxious Weeds Act 1993, and to take all measures to

restrict the passage of weeds onto the neighbouring properties. Reason: To ensure that there is no adverse impacts to the neighbouring property owner and

to ensure compliance with the Noxious Weeds Act 1993.

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24. Dust: The owner must take all suitable measures to ensure suitable dust suppression methods

are used to control the amount of dust generated from vehicles moving around the site. Reason: To ensure the safety of workers and visitors on the site and to ensure no adverse

impacts are created to the nearby area. 25. This approval is based on the existing site having a total storage/receivable capacity of

160,000 tonnes per annum. Any increase in capacity is to be the subject of a new Development consent.

Reason: To ensure the impacts of any expansion can be properly considered and assessed with regards to any impacts.

26. The existing planning agreement in place with Council requiring a per-tonne contribution is to

remain in place. Reason: To ensure compliance with the previous Council consent and to allow a

contribution to be made towards the developments impacts on the existing public road network.

A BUTLER DIRECTOR PLANNING AND ENVIRONMENT RETIREMENT OF MANAGER DEVELOPMENT, MR BOB PARR

The General Manager, Chris Gillard spoke about the significant contribution Mr Bob Parr has made to Council over many years.

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SCHEDULE 1

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10. NOTICE OF MOTION / QUESTION WITH NOTICE

NO ITEMS

11. REPORTS FROM COMMITTEES

NO ITEMS

12. PRÉCIS OF CORRESPONDENCE REQUIRING COUNCIL ACTION/FOR INFORMATION

12.1 NSW REGIONAL TOURISM ORGANISATION REVIEW

Regarding Destination NSW and Visit Victoria in relation to the Regional Tourism Organisation Review.

12.2 BOREE CREEK COMMUNITY COMMITTEE MEETING

Forwarding a copy of the minutes of their meeting held on 5 July 2016. A copy of the minutes is included with the agenda.

12.3 LOWE SQUARE MANAGEMENT MEETING

Forwarding a copy of the minutes of their meeting held on 14 July 2016. A copy of the minutes is included with the agenda.

12.4 BOREE CREEK COMMUNITY COMMITTEE MEETING

Forwarding a copy of the minutes of their meeting held on 2 August 2016. A copy of the minutes is included with the agenda.

62/16FC RESOLVED that the correspondence be received.

13. CLOSURE OF MEETING The meeting terminated at 2.44 pm. CONFIRMED: 20 September 2016 ADMINISTRATOR:

federation council ordinary council meeting - 16 august 2016 · 8/16/2016 · 7.1 statement of...

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