ffvp webinar 2017
TRANSCRIPT
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Fresh Fruit and Vegetable Program(FFVP)Bobbie DavidsonProgram Officer March 14th, 2017
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• Professional Standard Learning Codes: Administration 3000/Program Management 3200
• www.youtube.com/user/nevadaagriculture
• www.slideshare.net/NevadaAgriculture
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Webinar Overview• What is the FFVP?• Procurement • Food Safety• Nutrition Education• Monthly Claims• Budgeting your FFVP Grant
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• Fresh Fruit and Vegetable Program• Offered to low-income elementary
schools with 50% or higher Free and Reduced
• Introduces children to a variety of fruits and vegetableshttps://www.youtube.com/watch?v=vognaEIxasQ
What is the FFVP?
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Must follow proper procurement regulations:
1. Buy American 2. SFAs may not contract with
individual vendors noncompetitively to purchase products
3. SFAs to conduct either an informal or formal procurement.
Procurement
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Procurement Quick Reference
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• Procurement Webinar: https://www.youtube.com/watch?v=u2pnXcnNn-8&list=PLGdlCTs4dQTfYTLj7Vg9VXzDfmqApGipq&index=2
• SNA articles on Procurement: http://mydigimag.rrd.com/publication/?i=354828&ver=html5&p=32#{"page“:32,"issue_id":354828}
Procurement Resources
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• Train all staff • Cut produce should be stored at 41°F or
below• Use coolers with ice packs for cold holding
in classrooms prior to service• Use proper hand-washing techniques prior
to handling/serving fruits and vegetables• http://
www.theicn.org/documentlibraryfiles/PDF/20160314112545.pdf
Food Safety
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• Requirement of the FFVP• Mandated by the USDA• Can be during service of the fruits and
vegetables or during the school day• Grant money cannot be used to fund nutrition
education• Reach out to local organizations and the
community• Helpful resources online!
Nutrition Education Component
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• Local Resources-Parents-Retired Teachers-Local Farmers-College students-Local and State affiliates: Urban
Roots, University of Nevada Reno Cooperative Extension(UNCE)
Nutrition Education Resources
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https://www.youtube.com/channel/UCOaof-3dr6b7dFIxNP_1Wlw
Online Resources
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https://www.fns.usda.gov/ffvp/ffvp-toolkit
USDA FFVP Toolkit
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https://www.fns.usda.gov/tn/grow-it-try-it-it
Grow it, Like it, Try it!
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1. http://www.vermontharvestofthemonth.org/
2. http://www.thelunchbox.org/marketing/lunchroom-education-1/farm-to-school/?tab=farm-to-school-tools-and-resources
3. http://harvestofthemonth.cdph.ca.gov/Pages/Downloads.aspx
Harvest of the Month
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• Requirement of the FFVP• Submitted on CNP website• Must be submitted w/in 60 days of month
claimed• Make sure to itemize expenses!• Ex: Labor= $10/hour x 15 hour= $150
Monthly Claims
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• Programs are allocated $50-75 per student per year
• Must serve at least twice a week for the entire school year!
• Additional funds will not be awarded if the sponsor runs out before the end of the year
Budgeting your FFVP Grant
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1. Determine award amount2. Take the total amount divide my the
months you are in session-Take into account start up costs during the first couple of months-Months that the children are in school only a couple of weeks (i.e. December, March/April, June)
How to budget Grant allocations?
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Total award amount= $20,615.00 $54.25(student allocation) x 380(# of students)
$20,615.00(total funds) / 11(months in session)= $1,874.00 per month
December, April, and June in session 2 weeks due to breaks. i.e. cut those budgets in ½.
$1,874.00(monthly allowance)/2=$937 for those three months
$937(other ½ of monthly budget) x 3(#of short months)=$2,811 Add this amount to your first month, then rollover leftover amounts onto the beginning of each month
Example
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Now: Track your BudgetFFVP Budget Fiscal year begins:
(Pre) Startup AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL Total
8/1/2016 EST 01 01 01 01 01 01 01 01 01 01 01 01 Item EST
Cash on Hand (beginning of month) 2811 2811 4364 5110 5356 7230 8167 10041 11915 13789 14726 16600 17537 17537
Monthly Budget Monthly Budget Allowance 1874 1874 1874 1874 937 1874 1874 1874 937 1874 937 17803Total 0 1874 1874 1874 1874 937 1874 1874 1874 937 1874 937 0 17803
Total Cash Available (before cash out) 2811 4685 6238 6984 7230 8167 10041 11915 13789 14726 16600 17537 17537 35340
Cash Paid OutLabor Costs 0.00 30.45 54.22 85Supplies 0.00 0.00 0.00 0Total Fruit and 321.00 1,098.00 1,573.08 2992Other 0
00
Total 0.00 321.00 1,128.45 1,627.30 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3077
Cash Paid Out Subtotal0
Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0Total Cash Paid Out $0.00 $321.00 $1,128.45 $1,627.30 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 3077
Cash Position (end of month) 2811 4364 5110 5356 7230 8167 10041 11915 13789 14726 16600 17537 17537 32264
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Monthly Invoice Tracker
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• Utilize sample sizes• Use precut/prepared fruits and vegetables• Use the fruits and vegetables grown in the
school garden.• Make a buying schedule• Buy seasonally from wholesale clubs like
Sam’s club or Costco.• Northern Nevada-Shop DROPP-
https://droop.coop/
Budget Tips
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SY 2017/2018 Applicationhttp://nutrition.nv.gov/Programs/Fresh_Fruit_and_Vegetable_Program_(FFVP)/
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• March 10th, 2017- RFA and Application Released
• April 21st, 2017- Application due by 5:00pm to Bobbie Davidson
• May 12, 2017-Notice of award pending federal notification
Important Dates
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http://nutrition.nv.gov/Programs/Fresh_Fruit_and_Vegetable_Program_(FFVP)/
New FFVP Handbook!
