fi general ledger accenture

Project PACE Implementation (Salt, Sugar, Agro Sacks, HQ Operations)

Finance and Controlling

General Ledger

Agenda

2

Introduction

Course Overview

Finance Overview Training

Key Learning Points

Summary

Competency Assessment

Questions & Answers

3

Agenda

Introduction

Introduction

House Rules

Training Objectives

Course Overview

Finance Overview Training

Key Learning Points

Summary


Questions & Answers

4

Name

SBU

Role within Dangote

Role in Project PACE

Expectations

Introduction

5

Cell Phones on

silent Designated Smoking

Areas

Restrooms

Questions

Emergency Exits

Parking Lot

House Rules

Training Objectives

The objective of this training session is to provide Dangote staff

with the required SAP knowledge to be able to perform their

roles within the business. This course will enable you to:

Understand the General Ledger process;

Identify your role within the process;

Identify any changes (system and process) that will affect how you do your job once Project PACE goes live;

Understand key concepts, terminology and sub-processes related to the General Ledger process;

Perform SAP transactions relevant to your role.

6

Agenda

7

Introduction

Course Overview

Project PACE Training Structure

Course Structure

Key Information

Controlling Overview Training

Key Learning Points

Summary


Questions & Answers

8

Course Structure

In this course we will be reviewing the following sub-processes

and related SAP transactions:

Maintain GL Account GL Account will be centrally maintained by MDMT

Journal Entry

Clear GL Account

Reclassify Goods Receipt/Invoice Receipt (GR/IR)

AP and AR Reclassification

General Ledger Period-End Closing

General Ledger Year-End Closing

General Ledger Reporting

Operating Concern

Controlling Area

Cost Center Hierarchy

Profit Center Hierarchy

Financial View Controlling View

Financial Accounting &

Management Accounting

Client

Chart of Accounts

Company Code

Depreciation Area

The finance-related organizational elements are Client, Chart of Accounts, Controlling Area,

Operating Concern, Company Code and Chart of depreciation.

9

SAP FI-CO Organisation Structure

Key Information

The central task of G/L accounting is to provide a comprehensive picture for external reporting and accounts. Recording all business transactions (primary postings as well as settlements from internal accounting) in a software system that is fully integrated with all other operational areas of a company in a bid to ensures that the accounting data is always complete and accurate.

Essentially, the general ledger serves as a complete record of all business transactions. It is the centralized, up-to-date reference for the rendering of accounts.

Actual individual transactions can be checked at any time in real-time processing by displaying the original documents, line items, and transaction figures at various levels such as:

Account

Journals

Summary/balance transaction figures

Balance sheet/profit and loss evaluations

Key Information

Integration with Other Modules Financial Accounting (FI) and Controlling (CO) are independent components in

the SAP system. However, the data flow between the two components takes

place on a regular basis.

o Fully integrated with Logistics,

transactions are on-line and

update FI real-time, i.e., goods

receipt; goods issue; billing etc. ;

o Automatically updates General

Ledger when sub-ledger (AP and

AR) items are posted ;

o Amounts posted to Profit and

Loss accounts are captured in

Controlling (CO) for further

analysis and planning ;

o Produces legally required balance

sheets, and profit or loss

statements.

Financial Accounting Module

o Provides an internal reporting

system for organizations own

management;

o Accesses master data in other

components, such as BOMs,

routings, and work centers in

Production Planning;

o Establishment of budgets,

standard costs and actual costs

of operations, processes,

activities or products;

o Analysis of variances.

Controlling Module

Agenda

12

Introduction

Course Overview

Finance Overview Training Maintain GL Accounts

Journal Entry

Clear GL Account

Key Learning Points

Summary


Questions & Answers

Reclassify GR/IR Account

AP and AR Reclassification

Foreign Exchange Revaluation

General Ledger Period End Closing


13

General Ledger Transactions

We will now review each of the sub-processes within the General Ledger

process and the relevant SAP transactions.

For each transaction, the instructor will first perform a demonstration and then

you will have the opportunity for hands-on practice in SAP.

14

Maintain GL Accounts Process

GL account maintenance refers to the creation and change of GL accounts.

The GL Account Master is a basic data record which contains information that controls how you enter and post business transactions to an account.

GL account master records in Project PACE is maintained at 2 levels:

Chart of Account level - Contains data that is common for all company codes.

Company Code level - Contains data that is unique to the requirements of a specific company code.

The profit and loss statement account type field at the chart of accounts level controls the

retained earnings account which the profit and loss GL account balance will be carried

forward to.

15

Maintain GL Accounts Roles

Provide high level description of the role(s) and the triggers

Who

Master Data Team

Creates/Changes GL accounts.

When

Any new activity that will require the tracking via GL accounts

When changes need to be made to GL accounts, e.g. Description

needs to change of field status for control

Maintain GL Accounts Process Overview

16 Copyright 2013 Accenture All rights reserved.

The following figure highlights the GL maintenance process:

General ledger Account Maintenance

UN

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EA

D/

MA

ST

ER

DA

TA

AP

PR

OV

ER

GL

MA

ST

ER

RE

CO

RD

S

MA

INT

EN

AN

CE

TE

AM

US

ER

/

RE

QU

ES

TIN

G U

NIT

New GL Code is

required in required

in SAP

Approve GL

Request

New GL

Account?

Create New GL

Account at COA

Level

Extend GL

account to

Company Code

Inform

Requesting

User/Unit

Confirm GL is

OK

Close Request

Check if GL

already exists

No

Yes

End

Start

17

Key changes

Chart of Account 1000 is IFRS based and replaces the current iScala accounts and will be implemented across all the SBUs.

Business Leads to approve creation/extension of GL Accounts

The GL maintenance process will be standardized across the group

Integration points

NA

Maintain GL Accounts

18

General Ledger Transaction Training Agenda


Journal Entry

New Terminology

Key Concepts, Process & Roles

Process Overview

Rules & Guidelines

System Demonstration & Hands-on Practice

19



Journal Entry

New Terminology


Process Overview

Rules & Guidelines


20

New Terminology

SAP Terminology Description

Recurring Entry Business transactions that occur on a regular basis, such as rental payments and insurance premiums .

Account Assignment A tool that specifies of which accounts to post to from a business transaction.

Account Assignment Model A template used for document creation in which default values are provided for the posting of a

business transaction.

An account assignment model may contain any

number of G/L line items, and can be changed or

enhanced as needed. Unlike sample documents,

account assignment models may contain incomplete

G/L line items.

The following terminology will be introduced as part of the Project PACE

21



Journal Entry

New Terminology


Process Overview

Rules & Guidelines


22

Journal Entry Key Concepts

In the Journal Entry Process, entries are posted directly in the GL module.

Document Entry

When a document entry is made in the system, the system automatically checks whether all necessary information has been entered in the document. There are a few options

available for use when entering a document.

Document

Function Purpose and Description Document Number Subsequent

Processing

Post To post the relevant amounts to the associated G/L

accounts.

GL balance is updated.

Normal document

number created. Change document

Display document

Reverse document

Park User is not authorized to post a document directly or

requires the document to be

reviewed before posting.

Parked document does not

update GL balance.

Normal document

number created for

parked documents.

Deleted parked

document number

cannot be reused.

Change parked document

Display parked document

Delete parked document

Post parked document

23


Document Entry (Contd)

Document

Function

Description Document Number Subsequent

Processing

Change Parked document Changes can still be made for almost every field.

Posted Limited fields can be changed. GL account, amount,

posting date, company code, and

account assignment cannot be

changed.

Document number

not changed

Display

Reverse

Display To view the postings of an

accounting document.

Document number

not changed

Change

Reverse

Reverse To reverse out an erroneous entry

from the system.

The entry is not deleted.

Reversal document

number generated.

Display

24


A posting key is specified (explicitly by user or implicitly by system, depending on transaction used) when entering a document in SAP.

The posting key controls:

Which side of accounting entry is posted: i.e. debit or credit.

Which type of account can be posted to: i.e. vendor, customer, GL, fixed asset or material account.

Which fields are required entries in the transaction screen.

The entry of the document line item is controlled by the data you enter in the footer prior to accessing the line item screen.

In the footer, you specify which account you are posting the item to and which posting key you want to use to do this. The posting key determines:

The data you can enter in the line item

How data you post is processed

How the system updates the data you enter

25


Intercompany Posting

In an intercompany transaction, the system posts a separate document with its own document number in each of the company codes.

The intercompany transaction is only used for non-stock related GL posting.

Each SBU is created as a Trading Partner. When transactions are raised, the intercompany setting create a receivable in the sending company and a payable in the receiving company

26

Journal Entry Process

Direct Posting/Parking

It is important to adopt a standard operating procedures for segregation of duties within each SBU. Based on this, journal entry will either be directly posted, or parked and then posted upon review/approval.

Account assignment model could be used to facilitate posting/parking.

Project PACE provides a customise program for uploading high volume of journal entries- tcode ZJOURNALS

Recurring Entry

Recurring entry should be used for business transactions that happen on a regular basis such as rent and insurance. etc

Intercompany Posting

For non-stock related GL postings, cross-company transactions will be used but the cross-company parking option is not possible in the system.

Project PACE makes use of the following Standard SAP Journal Entry Functions:

27


Accrual/Deferral

Provisions and accruals may be taken manually using fast entry functions for

provisions.

Accrual documents allow reversal date. This will be used for reversal of accrual

documents in the next month.

Incoming/Outgoing Payment

Incoming and outgoing payment transactions in the GL module will be used when

payment parties are not defined as customers/vendors in SAP.

For example, outgoing payment transaction in GL will be used to pay VAT ,PAYE and

other taxes due to government where the tax authority is not defined as a vendor or to

settle sundry supplies

28

Journal Entry Process Document types are primarily used for:

Differentiating business transactions.

Controlling the posting to account types The document type can control the types of accounts (vendor, customer, GL, assets, material) posted.

The document type determines the number range of the documents.

In Project PACE, all SAP standard document types will be used.

Additional Document types are defined for intercompany

Document Type Document Type Description

ID Intercompany Customer Invoice

IG Intercompany Customer Credit Note

IS Intercompany GL Document

IV Intercompany Vendor Credit Note

IK Intercompany Vendor Invoice

IR Intercompany Reversal

29


Document Reversal

Document reversal automatically reverses all the entries in a document.

Reversal of a document does not DELETE the document from the system.

It merely creates another entry to remove the effects of the previous posting.

Different document types are used to reverse different types of transactions.

30


Validation

Validation rules may be set up in the system to prevent data entry error during journal entry. When criteria as specified in the validation rule are not met, a message will be shown on the transaction screen to alert the user.

Validation rules have been mainly set up to ensure that account assignment is correct.

Types of Message Able to Post Transaction without making amendments?

Information Yes

Warning Yes

Error No

31



Journal Entry

New Terminology


Process Overview

Rules & Guidelines


System Demonstration and Hands On

A system demonstration will be performed for all the below transactions, followed by a hands-on practice of the transaction.

FB50 - Enter G/L Account Document

FB02 - Change Document

FB03 - Display Document

FKMT Account Assignment Mode

FB01 Post using Acct Assignment Model

FB08 - Reverse Document

FBRA - Reverse and Reset Document

F.80 - Mass Reversal of Documents

FV50 - Edit/Park G/L Document

FBV2 - Change Parked Document

FBV0 - Post/Delete Parked Document

FBD1 - Create Recurring Document

FBD2 - Change Recurring Document

FBD3 - Display Recurring Document

F.14 - Post Recurring Document

F.15 - Review Recurring Document List

F.56 - Delete Recurring Document

FBU2 - Change Inter-company Document

FBU3 - Display Inter-company Document

FBU8 - Reverse Inter-company Document

FBS1 - Enter Accrual/Deferral Document

F.81 - Reverse Accrual/Deferral Document

ZJOURNALS upload mass journals

FBL3N GL Line Item Report

FS10N GL Account Balance

32

33



Journal Entry

Clear GL Account

New Terminology


Process Overview

Rules & Guidelines


34



Journal Entry

Clear GL Account

New Terminology


Process Overview

Rules & Guidelines


35



Journal Entry

Clear GL Account

New Terminology


Process Overview

Rules & Guidelines


36

Key Concepts Manual Clearing: Accounts can be cleared manually by selecting offsetting entries.

By clearing offsetting entries, investigation can be carried out for unmatched entries.

Unmatched items may signal irregularities in the process.

Automatic Clearing Program Based on the information usually contained in the offsetting entries, criteria needed to clear the entries and the order in which the

criterion are to be selected are defined. The automatic clearing program will clear

accounts based on such criteria

Tolerance Limit Tolerance limit may be set such that a small difference in amounts between offsetting entries will be cleared. It is based on a percentage of the

maximum amount of debit/credit amounts or absolute value difference (based on the

local currency of the company code). No tolerances are defined for GL clearing in

Project PACE

Clear GL Account Key Concepts

37

Certain GL accounts such as withholding taxes, bank clearing accounts and GR/IR accounts will always have offsetting entries. These line items need to be identified and

cleared periodically.

Project PACE provides two ways of clearing the GL line items:

o Automatic clearing

o Manual clearing

SBUs should use automatic clearing wherever possible.

When the GL account line items cannot be cleared automatically, manual clearing should be used.

In both automatic and manual clearing, the clearing document can be reset if the clearing was incorrectly done.

Example

when a cheque is issued, a credit posting is done to the bank outgoing payment sub account and when the bank statement is received, a debit posting is done to the same account. These

line items need to be identified and cleared periodically. The clearing of accounts will ease the

process of reconciliation.

Clear GL Account Process

38

Who

Refer to Role Matrix

When

Upon receipt of instruction to clear account.

At period-end and whenever required.

Roles

Clear GL Account Roles

39



Journal Entry

Clear GL Account

New Terminology


Process Overview

Rules & Guidelines


System Demonstration and Hands On Practice

A system demonstration will be performed

for all the transactions below, followed by

a hands-on practice of the transaction.

F.13/F13E - Automatic Clearing

F-03 - Clear GL Account manually

FBL3N - Display/Change GL account

40

41



Journal Entry

Clear GL Account

GR/IR Maintenance

New Terminology


Process Overview

Rules & Guidelines


42



Journal Entry

Clear GL Account

GR/IR Maintenance

New Terminology


Process Overview

Rules & Guidelines


43

New Terminology


GR/IR Account The GR/IR account is a clearing account

used for booking items that are yet to be

fully completed for instance where goods have been delivered but an

invoiced has not been presented


44



Journal Entry

Clear GL Account

GR/IR Maintenance

New Terminology


Process Overview

Rules & Guidelines


45

Key Concepts This process is done to reclassify outstanding balances in GR/IR account to the appropriate

stock-in-transit and vendor provision account at period-end for reporting purpose.

Using standard SAP GR/IR account maintenance/reclassification function:

If there is an outstanding credit balance in the GR/IR account (Goods received but Invoice not yet received ), the function will post:

Dr Balance Sheet Adjustment account

Cr Vendor provision account

If there is an outstanding debit balance in the GR/IR account (Invoice received but Goods not yet received), the function will post:

Dr Stock-in-transit account

Cr Balance Sheet Adjustment account

GR/IR Account Maintenance (Reclassification) Key Concepts

46

Project PACE will use Goods Receipt/Invoice Receipt (GR/IR) account.

Entries posted during GR

Dr Stock/Expense

Cr GR/IR

Entries posted during Logistics Invoice Verification

Dr GR/IR

Cr Vendor

At period-end, if both goods and invoices have been received, the balance in the GR/IR account will be zero. Where the balance is not zero, reclassification must be carried out for correct reporting.

Account Determination for Reclassification Program - Invoices Received but Goods not yet Delivered.

Dr Stock-in-transit Account

Cr Balance Sheet Adjustment Account

Account Determination for Reclassification Program - Goods Delivered but Invoices not yet Received.

Dr Balance Sheet Adjustment Account

Cr Vendor provision Account

GR/IR Account Maintenance (Reclassification) Process

47

Who

Refer to Finance Role Matrix

When

At period-end.

Roles

GR/IR Account Maintenance (Reclassification) Roles

48



Journal Entry

Clear GL Account

GR/IR Maintenance

New Terminology


Process Overview

Rules & Guidelines






F.19 - Regroup GR/IR

SM35 - Batch Input Session

FBL3N Check GR/IR Account

49

50



Journal Entry

Clear GL Account

Reclassify Account Payable (AP) / Account Receivables

(AR)

New Terminology


Process Overview

Rules & Guidelines


51

This process is done to reclassify customer and vendor reconciliation accounts to the

appropriate current assets and liabilities accounts at period-end for reporting purpose. i.e. if

there are customer reconciliation accounts which are in credit balance, they should be

reclassified to current liabilities accounts. If there are vendor reconciliation accounts which are

in debit balance, they should be reclassified to current assets accounts.

Using standard SAP reclassification function:

Where Customer reconciliation account is a credit balance

Credit balance is transferred with adjustment account to a current liability account on the balance sheet.

where Vendor reconciliation account is a debit balance

Debit balance is transferred with adjustment account to a current asset account on the balance sheet.

Reclassify Accounts Payable (A/P)/Accounts Receivable (A/R) Key Concepts

52



Journal Entry

Clear GL Account


(AR)

New Terminology


Process Overview

Rules & Guidelines


53

Standard rules and guidelines related to Reclassification of Accounts

Payable/

Accounts Receivable (AP/AR) are recommended for proper control and

management of data and processes

Rules

o Must be carried out after GR/IR Reclassification (account maintenance)

o After AP/AR reclassification has been completed, foreign currency revaluation

should then be carried

Guidelines

o NA

Rules & Guidelines

54



Journal Entry

Clear GL Account


(AR)

New Terminology


Process Overview

Rules & Guidelines






FS10N - Display Balances

FAGLF101 - Regroup Receivables/Payables

55

56


Journal Entry

Clear GL Account

GR/IR Maintenance

AP/AR Reclassification



New Terminology


Process Overview

Rules & Guidelines


57


Journal Entry

Clear GL Account

GR/IR Maintenance




New Terminology


Process Overview

Rules & Guidelines


58

New Terminology


Posting Variant Key that determines opening and closing of

periods. It specified whether periods can

be closed centrally or at company code

level


59


Journal Entry

Clear GL Account

GR/IR Maintenance




New Terminology


Process Overview

Rules & Guidelines


60

Key Cperiod Enoncepts

Period End Closing is a series of activities to be completed with the aim of accurate and timely financial reporting.

Posting Period Variant

Assigned to each company code

for Project PACE its same code as company code

The posting period is then opened or closed by controlling the posting period variant.

One posting period variant will be created for each country.

All the company codes within the country will be assigned to the same posting period variant.

Account Type

Opening and closing of posting periods is differentiated by account type: A- Assets, D- Customers, K- Vendors, M- Materials, S- GL accounts.

Account Interval

Opening and closing of posting periods is controlled by account interval.

General Ledger Period-End Closing Key Concepts

Key Pre-requisites

General Ledger Period-End Closing Process

S/N Activities T-Code

1 Completion of Payroll Postings FB50/FB01/ZJOURNALS

2 Completion of Provisions (Bad Debt, etc) FB50/FB01/ZJOURNALS

3 Execute Recurring postings F.14

4 Complete Non Stock Invoices FB60/MIRO

5 Complete logistics activities- e.g SD release of doc to accounting

S/N Activities

1 Maintain Exchange Rate

2 Open FI Period for upcoming month

3 Execute Tax payment

4 Execute recurring entries

5 Perform clearing

6 Perform revaluation for bank balances and other accounts managed in foreign currency

7 Reclassify GR/IR

8 Perform journal entry adjustments

9 Close FI period for current month

Key Tasks

62

Roles Who


When

Typically after fixed asset closing has been completed and after all AP invoices and AR invoices have been posted for the closing

period.

General Ledger Period-End Closing Roles

63


Clear GL Account


(AR)

GR/IR Maintenance




New Terminology


Process Overview

Rules & Guidelines


64

Standard rules and guidelines related to General Ledger Period End Closing are

recommended for proper control and management of data and processes .

Closing schedule needs to be agreed by the business

Typical Rules

Closing periods for other modules should be done first.

Calculation of accruals/deferrals/bad debts provision should be done outside SAP and posted via journals.

All transactions for the period should be posted properly including adjustments and accruals.

In order to post stock related transactions in the new month, Materials Management period must also be opened for the new month.

Guidelines

New financial accounting period should be opened on the xx working day of the new month.

Posting to prior period should be tightly controlled

Rules & Guidelines

65


Journal Entry

Clear GL Account

GR/IR Maintenance




New Terminology


Process Overview

Rules & Guidelines




for all the below transactions, followed by


S_P00_07000134 - Generic Withholding Tax Reporting

ZWHT Withholding Tax report

FB41 - Post Tax Payable

OB52 Open/Close Posting Periods

S_ALR_87012357 VAT Report

66

67


Journal Entry

Clear GL Account

GR/IR Maintenance




General Ledger Year End Closing

New Terminology


Process Overview

Rules & Guidelines


68


Journal Entry

Clear GL Account

GR/IR Maintenance





New Terminology


Process Overview

Rules & Guidelines


69


Journal Entry

Clear GL Account

GR/IR Maintenance





New Terminology


Process Overview

Rules & Guidelines


70

Key Concepts

This process is done to close the financial period for the year so that financial reports can be generated.

The fiscal year for all Dangote companies follow the Gregorian calendar. Year-end closing requires activities in addition to period-end closing activities

Fiscal Year Variant:

All countries will use fiscal year variant K4 where period1 to 12 corresponds to the calendar months.

Carry Forward Balances:

Closing balance of GL balance sheet accounts, vendor accounts and customer accounts must be carried forward as the beginning balance of the new fiscal year.

Profit and loss statement account balances for the year must also be carried forward to the retained earnings accounts.

General Ledger Year-End Closing Key Concepts

Step Task

1 Carry Forward vendor and customer account balances

2 Carry Forward General ledger balance sheet account balances

71

Roles Who


When

After all period-end activities.

General Ledger Year-End Closing Roles

72


Journal Entry

Clear GL Account

GR/IR Maintenance





New Terminology


Process Overview

Rules & Guidelines


73


Journal Entry

Clear GL Account

GR/IR Maintenance





New Terminology


Process Overview

Rules & Guidelines




for all the below transactions, followed by


F.07 - Balance Carry Forward Receivables/Payables

F.16 - Balance Carry Forward General Ledger

74

75


Journal Entry

Clear GL Account

GR/IR Maintenance






New Terminology


Process Overview

Rules & Guidelines


76


Journal Entry

Clear GL Account

GR/IR Maintenance






New Terminology


Process Overview

Rules & Guidelines


77

New Terminology


ALV Application List Viewer (ALV) is the interface element for displaying tabular data in

applications. It is a tool for displaying and

formatting lists in the SAP System based on

the SAP GUI user-interface technology.


78


Journal Entry

Clear GL Account

GR/IR Maintenance






New Terminology


Process Overview

Rules & Guidelines


79

The system generates financial statements, GL accounts balances reports, line items reports, journal entries listing reports and changes made to documents every period-end for

analysis.

Financial statement versions determine the format of financial statements. Different financial statement versions may be set up depending on the countrys requirement

Standard and custom GL reports area available for analysis.

The system provides SAP standard reports in ALV format to enable users to add/remove standard fields from reports to customize the reports according to their business needs.

At period-end, GL reports should be generated for analysis.

After analyzing the reports, adjustments via journal entries are sometimes required.

General Ledger Reporting Key Concepts

80

Who

GL Report User

Generates/reviews financial statements.

Reviews line items and GL balance reports.

When

At period-end.

As needed.

Roles

General Ledger Reporting Roles

81


Journal Entry

Clear GL Account

GR/IR Maintenance






New Terminology


Process Overview

Rules & Guidelines



A system demonstration will be performed for all the

below transactions, followed by a hands-on practice of

the transaction.

Other GL Reports:

S_PL0_86000028 Financial Statements

S_PL0_86000028 Financial Statements

(Actual/Plan Comparison)

S_ALR_87012357 VAT Report

S_P00_07000134 - WHT Standard report

S_ALR_87012284 Balance Sheet / Profit and

Loss Statement

82


A system demonstration will be performed for all the below

transactions, followed by a hands-on practice of the transaction.

Plan/Actual Comparison Reports:

S_ALR_87012257 10 Year Comparison

S_ALR_87012253 Annual Plan/Actual Comparison

S_ALR_87012254 Half-Year Plan/Actual Comparison

S_ALR_87012255 Quarterly Plan/Actual Comparison

S_ALR_87012256 Periodic Plan/Actual Comparison

S_ALR_87012250 Half-Year Actual/Actual Comparison

S_ALR_87012251 Quarterly Actual/Actual Comparison

S_ALR_87012252 Periodic Actual/Actual Comparison

GL Balance Reports:

S_PL0_86000030 GL Account Balances (TB)

S_ALR_87012043 - GL Account Balances

S_ALR_87012276 G/L Account Balances




83


A system demonstration will be performed for all the below

transactions, followed by a hands-on practice of the

transaction.

General Ledger Line Item Reports:

FBL3N GL Line Items

S_ALR_87012280 General Ledger Line Items



S_ALR_87012331 Statements for Customers / Vendors / G/L Accounts

GL Master Data Reports:

S_ALR_87012326 Display Chart of Accounts

S_ALR_87012333 - Chart of Accounts (Extended to Co

Code)

S_ALR_87012326 Chart of Account

S_ALR_87012327 GL Account List

S_ALR_87012333 GL Account List

S_ALR_87012308 Display Changes to GL Account

84

Agenda

85

Introduction

Course Overview


Key Learning Points

Summary


Questions & Answers

Key Learning Points

This is a summary of the key learning points of this training session.

o The GL accounts in Project PACE are maintained at two levels:

1. Chart of Account Level

2. Company Code Level

o Project PACE primary chart of account is the Dangote Standard Chart of Account

(1000).

o All necessary adjustments made directly to the GL module should be made via

Journal Entries.

o Open item managed GL accounts, such as bank sub accounts and GR/IR accounts

should be cleared at period end.

o Project PACE design provides two (2) ways of clearing the GL lines items they are

automatic clearing and manual clearing, both can be reset if the clearing was

incorrectly done or carried out.

86

Key Learning Points (Contd)

This is a summary of the key learning points of this training session.

o GR/IR Clearing accounts should be reclassified . The reclassification program should be

executed at period-end.

o At period-end, exchange rates should be updated in the system and foreign currency

valuation calculated and posted.

o Financial accounting period for the new month should be opened on the xx working day

of the new month. Financial accounting period for the closing period should be closed

once all adjustments relating to the closing period have been posted.

o After the financial accounting period is closed, reports can be generated for analysis.

o During year-end closing, vendor and customer balances should be carried forward to the

new fiscal year. In addition, profit and loss account balances should be carried forward to

retained earnings and balances sheet account balances should be carried forward to the

new fiscal year.

87

Agenda

88

Introduction

Course Overview


Key Learning Points

Summary


Questions & Answers

89

Summary

S/No Discussion Subjects Done

1 Maintain GL Account Y

2 Journal Entry Y

3 Clear GL Account Y

4 Goods Receipt/Invoice Receipt (GR/IR) Account Maintenance Y

5 AP/AR Reclassification Y

6 General Ledger Period-End Closing Y

7 General Ledger Year-End Closing Y

8 General Ledger Reporting Y

Agenda

90

Introduction

Course Overview


Key Learning Points

Summary


Questions & Answers

Agenda

92

Introduction

Course Overview


Key Learning Points

Summary


Questions & Answers

93

Questions?

94

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Version Control

95

Sign-off date Business Owner Version

No.

Description / Reason for Change

fi general ledger accenture

Documents

general ledger process

general ledger agenda

related sap transactions

key concepts

training session

gl account gl account

accounting data

sap system