Fibre Processing and Manufacturing SETA

(FP&M SETA)Discretionary Grants

2012-2013:PROGRESS TO DATE

• Public advert placed in August 2012.• Closing date for applications - September 2012.• DG Road shows held in Aug / Sep 2012.• Manual and electronic submissions received.• DG Applications evaluated as per eligibility

criteria & alignment to NSDS III & FP&M SETA Sector Skills Plan(Special Projects)

• Final schedules presented to FP&M SETA Board for approval in November 2012.

DG Process Summary

DG Approval Process

DG Approval Letters- All successful applicants received DG Approval letters

between 01st December 2012 – 15th December 2012.- Aligned to Discretionary Grant budget – staggered DG

approvalsAll DG Fixed Funding Windows

30th September 2012 All DG Fixed Funding Windows

Special Projects Rural Development

31 December 2012 Special Projects Rural Development

Special Projects Sectoral Priorities, Internal Projects, Special Projects Disability

31 March 2013 Special Projects Sectoral Priorities, Internal Projects, Special Projects Disability

All DG Fixed Funding Windows

30th September 2012 All DG Fixed Funding Windows

Memorandum of Agreement (MoA)

One DG MOA for all fixed funding windows per approval letterDuration of Agreement

• Stipulates the time period of the agreement (Commencement and Termination Dates).

Obligations of Both Parties• Indicates the duties both parties must adhere to as

agreed.

Reporting Obligations – The following reports MUST be provided:

• Narrative Report• Financial Report• Close Out & Placement Report (Compulsory for

Unemployed).General Terms

– No variation, suspension, amendments etc will be entered unless done so in writing and agreed to and signed by both Parties.

Memorandum of Agreement (MoA)

Annexures- Key Areas

Purpose of the Annexure – To record project / intervention overview.– To record respective Terms and Conditions:

• Duration and Termination• Tranche Payment Schedules – may require further

customization depending on duration & aligned to deliverables

• NB: A Fixed Window MoA and relevant Annexures MUST be submitted simultaneously to be signed.

DG MOA Signing Process

Mid-January 2013 – End February 2013 Electronic Templates issued (CD’s) Engagement between Regional Office & Companies: Electronic drafts to be submitted by 28th February 2013 to Regional Office. Companies to have completed selection and recruitment of learners by mid -

February 2013

All documentation to be completed electronically (typed not hand written).

Regions to verify correctness and compliance 01st March – 15th March 2013 • Regions to sign DG MoAs & Annexures and return to

Companies upon return of signed DG Approval Schedules from Head Office (Projects Manager & CEO) – first week in March 2013

• Companies – in interim prepare supporting documentation for first tranche payment claims: signing learner agreements, IDs, Original banking details and Invoices

DG MOA Signing Process

11th March – 30th March 2013

• 1st Tranche Claim: – Can only be submitted once the MoA and relevant

Annexures have been signed by both Parties. – Payment can only be effected once agreements

have been registered by the SETA on the MIS • Subsequent Claims:

– Shall be effected once the Organisation has successfully met all the tranche payment deliverables as stipulated in the Annexures.

Submission Email Addresses

• Gauteng Region• Gauteng: gpdgmoa@fpmseta.org.za• Mpumalanga: gpdgmoa@fpmseta.org.za• Limpopo: gpdgmoa@fpmseta.org.za• North West: gpdgmoa@fpmseta.org.za

• Kwa-Zulu Natal Region• Kwa-Zulu Natal: kzndgmoa@fpmseta.org.za• Eastern Cape: kzndgmoa@fpmseta.org.za• Free State: kzndgmoa@fpmseta.org.za

• Western Cape Region• Western Cape: wctdgmoa@fpmseta.org.za• Northern Cape: wctdgmoa@fpmseta.org.za

Your time is much appreciated