Executive Summary of Annual Report

Jan-Dec 2013

FIN-SWAM SANITATION WASTE AND MANAGEMENT

PROJECT OF FRIEND IN NEED INDIA

www.friend-in-need.org

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Organizational evolution: From being a sponsor for

installations/actions of other NGO to becoming a social enterprise

• 2005 -FIN India created in the aftermath of Asian Tsunami as a charity.

• 2005-2008 FIN raised funds for other NGOs to implement sanitation related development projects in Kameshwaram.

• 2009 –FIN realized that installations are being under-utilized or abandoned due to bad quality of construction and/or lack of adequate motivation and awareness creation.

• 2009-2012 – FIN repaired whatever could be repaired. 200 toilets are left to repair. Shyama reflected deeply on the model by which Indian villages could be made as clean as any in the world.

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Organizational evolution: From being a sponsor for

installations/actions of other NGO to becoming a social enterprise

•Decided that local social enterprises with qualified personnel – working closely with the local government and residents was the key.

• Transformed Friend In Need, a charity raising funds for other NGOs to FIN-SWAM a local social venture.

• Launched FIN-SWAM in 2012.

•Started recruiting and training people to undertake toilet construction and waste management and document the process.

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What are FIN-SWAM’s aims in terms of social impact in Kameshwaram?

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Clean up open spaces where garbage is simply piled

Change behaviour – induce young and old to throw litter into bins

Repair about 200 existing toilets and build 450 new ones – so that all have access to toilets in Kameshwaram.

Develop a waste management system compatible with local resources and skills

Presentation in Kameshwaram Nov 11, 2013

1. From January to August 2013 we were in capacity building mode and we really took off in September 2013…

So what do we mean by capacity building?

We finalized our activities.

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1 2

Maintenance: Paranjothi & Vijayakumar Documentation: Kanagarajan Waste management: Karunanidhi Finance: Field accounts: Paranjothi; Toilet construction: Shakthivel Human resource management: Self-management Coordination: Shyama

Selvakumar Isaivani & Ranjani

Presentation in Kameshwaram Nov 11, 2013

We established a team

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We got an office and furnished it fully

Our office is a large room above a grocery store in Kameshwaram.

We got computers and other equipment

• An office – March 2013 • A room for stocking materials – November 2013 • 2 laptops + 1 desktop • 1 printer • 3 cycles (Isaivani, Ranajini, 1 for staff) • 2 camera + 1 videocamera + accessories • 1 projector • Stove, sink and almirahs • Inverter • Office equipment + materials + tables/chair • 1 motor-tricycle

9 Presentation in Kameshwaram Nov 11,

2013

The FIN-SWAM staff decided on a division of work

Paranjothi is in charge of:

- Administration of finance;

- Office supplies;

- Organization of team meetings

- Transport services.

Karunanidhi is in charge of:

- Waste collection;

- Waste management;

- Inducing behavioural change;

- Waste management accounts;

Shyama V. Ramani is in charge of:

- Fund raising for salaries of others;

- Project development , accompaniment and coaching;

- Communicating about project to the outside world.

Kanagarajan:

- Communications with

decision makers and villagers;

- Documentation;

- Inducing behavioural change.

Selvakumar is in charge of:

- Construction and repair of toilets;

- Promotion of environmentally

friendly technologies;

- Accounts related to construction.

Vijaya Kumar is in charge of:

- Office maintenance;

- Maintaining attendance

registers and monitoring progress;

- Receiving visitors.

**He is a stroke survivor and partially

paralyzed. 10

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Routines were established - A typical week – everyone did all types of work – multi-tasking removes social stigma associated with waste management

Waste management

Discussions in village

Mon Tue Wed Thurs Friday Saturday

Paranjothi transport construction Waste collection

Office admin transport Team meeting

Kanagarajan Writing, discussion

Writing, discussion

Writing, discussion

construction Waste collection

Team meeting

Vijaya Kumar Office admin Office admin Office admin Office admin Office admin Team meeting

Karunanidhi Construction

Waste collection

construction Waste collection

construction Team meeting

Selvakumar construction Construction discussion

construction construction Waste collect.

construction Team meeting

Shyama telephone write telephone write write Team meeting

Writing Transport Telephone team member

Team meeting via Telephone

Toilet construction

Methods were developed for these two activities

2 Waste Management 1

Toilet Construction

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Routines for discussion and documentation were established.

Collaborators were found – To fill ‘skills’ and ‘resources’ gaps

http://bharathiwomen.org/micro.html

Skills Gap in FIN - Households Funds Mobilisation: No one with expertise on communicating with people to mobilize household funds towards investment in toilets. Therefore, we are collaborating with Bharathi a microfinance institution, whose team will provide access to credit and mobilize funds towards gathering materials for toilet construction. FIN will provide labour for free.

Resources Gap in FIN – To scale up operations: Till 2013, I worked a lot to earn extra money and also raise funds to pay for FIN activities. But I realized that it could not be sustained and I was getting tired and it was not the best way to contribute to economic development. That’s when I decided that FIN must become a social enterprise with a team that could sustain itself independently after 5-6 years. And for that I needed a lot more funds and so to finance that expansion I joined as a project of United Donations, a crowd funding organisation.

http://www.uniteddonations.co 13 Presentation in Kameshwaram Nov 11,

2013

2. Our performance – doesn’t seem glorious but it is a lot given that we are a start-up social venture of a very new nature.

Completed toilets : The Numbers January-August 2013

1) Total no. of loans given by Bharathi =76

2) Total no. of toilets started without loan = 2

3) Total no. of completed toilets (with loan) = 35 (13 by FIN masons)

4) Total no. of completed toilets (without loan) =1 (1 by FIN)

15 Presentation in Kameshwaram Nov 11,

2013

On the construction of toilets with the partial participation of FIN-SWAM team from Jan-Sep 2014

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1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35

Loan to toilet transformation time

Number of days taken to construct the toilet

Period of Construction (start to completion)

16 Presentation in Kameshwaram Nov 11,

2013

Social Impact September October November December

Number of toilets completed with door, painting, plaque and documentation by FIN 1 1 1 0

Number of houses covered by waste management 85 83 72 78

Number of meetings/events in kameshwaram 0 0 1 0

Number of speeches in schools 0 0 0 0

OUT PUT OF 2013 from September onwards with real take-off

Evolution of difference between dues and payments obtained Sep 2013-Feb 2014

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500

1000

1500

2000

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Waste collection payments due

Waste collections payments obtained

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

70.00%

% of waste collection dues - that beneficiaries paid Sep 2013-Feb 2014

% of waste collection dues - that beneficiaries paid

Total in each category Type of expense % of total 325350 Salaries/Wages to FIN staff 50.11%

129000 Office equipment 19.87% 111970 Partners payment 17.25% 21270 Waste management 3.28% 17746 Utilities 2.73% 12260 Transportation 1.89% 9989 Other 1.54% 8390 Office furniture 1.29% 6164 Office space improvements 0.95% 2401 Stationery 0.37% 2243 Food and drinks 0.35% 2092 Office supplies 0.32%

405 Toilet construction 0.06%

649280

Our Expenses for the year of 2013

General challenges with all the teams

• Not passionate enough: Not everyone in the team is that passionate about ‘ecology’ or about being a social enterprise – so feeling of ‘ownership’ and ‘self actualization’ has to be developed more.

• Heat: The terrible terrible heat is lowering productivity. It’s really tough to be out in the heat under the sun.

• Health problems: Despite the clean air and the lack of famine of any sort – there is high absenteeism due to fevers etc. I don’t know why this is happening.

• Social events: Participation in the life time rituals of community members. This is a must given that the community is their best insurance during hard times.

• Inadequate skills in basic planning, time management and project management (but I feel most of us are like that…)

• General Yakking: Mistaking socializing and having a good time with the villagers – as a major part of work.

• Local fights – mainly ‘family vendettas’ and fights over ‘political elections’. But they are not too violent. They are mostly verbal screaming with a lot of fist shaking and some skirmishes (i.e. a few days in the hospital for all concerned).

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2. Our Impact – for 2013 is mainly in terms of capacity building

Employment for people – Empowerment –

A new way of working

Women are allowed, encouraged and taught to use computers to document progress in waste management.

Masons are allowed, encouraged and taught to use computers to document progress in toilet construction.

We are developing a collective vision with the full participation of our women staff.

Outside of Kameshwaram

Feb 11- 12: Organisation of a conference for FINISH Society and WASTE on sanitation in New Delhi.

September 9th: A Tedx Talk on the journey of Friend In Need India in Maastricht. http://www.youtube.com/watch?v=cjZiZVvK_kc

Outside of Kameshwaram

November 19: On World Toilet Day – discussion in Brunel University in London on sanitation and announcing the launch of the SIDC2013 (Sanitation Innovation Development for WASTE. http://www.youtube.com/watch?v=to3k9RhgKfU

September 29: Launched a facebook site, to teach young people about sanitation, waste management and pro-poor innovations. https://www.facebook.com/finindia

Dialogue with local elected officials of the Panchayat

The Panchayat Head agreed to participate in our trimester meetings.

The Vice Panchayat agreed to help us connect with the residents better.

We and our selected experts came to an understanding

and the masons began to learn new things

Felix is an architect, co-founder director of Adrem2 based in Chennai, India. His objective is to make our masons learn to build at least 2 standard models of toilets following a protocol. He focusses on the ‘finish’ of the toilet.

M. Subburaman is the founder-director of SCOPE, a successful NGO in the field of sanitation based in Trichy, Tamil Nadu. His objective is to ensure that the masons know how to build safe toilets that are also sturdy.

Waste Collection

Identification of clients in the village

Construction of toilettes

Discussion with local elected officials

Saturday meetings via skype

Workshops with experts

Feedback from experts

So by the end of 2013 we had all these things going on

Waste transport to the compost yard of Nagapattinam