Final Briefing and Instructions for the DepED Supervisors of

Iloilo City

14days before the May 13,

2013National and Local

Elections

Preparatory Stage

Checking of Election Paraphernalia with the City Treasurer’s Office:

May 2, 20138-11 a.m. : Jaro

May 4, 20138-11 a.m. : City

Proper/ArevaloMay 5, 2013

8-11 a.m. : Lapuz/Lapaz

1-4 p.m.: Molo/Mandurriao

Preparatory Stage

Consultation with the DepEd Supervisor (Location of the classrooms to be used as precincts.

Well ventilated classrooms, strong cellphone signals.

DO NOT CHANGE CLASSROOMS AFTER!

Example of Lay-out

Preparatory Stage

Physical Preparation of Classrooms(Cleanliness, orderliness, as

requested by your fellow teachers)

Arrange to accommodate 20 voters.

Posting of PCVLs

Final Testing and Sealing (FTS) Day

May 10, 2013 : Schedule of FTS 9:00 a.m.

May 9, 2013 : Delivery of PCOS and Ballot Boxes

(COMELEC will inform DepEd on the time of delivery per district)

Poll Worker access compartment input - is where the Main Memory Card is inserted.

Ballot entry slot - the narrow paper tray in the front slot where ballots are inserted.

Administrator access compartment input - is where the Backup Memory Card is inserted.

Security Key Receptacle – the contact point for the security key.

PCOS PARTS – Front Side View

LED indicator - determines the power status of the PCOS

1. Main Memory Card Slot - Primary compartment for storage of configured files

2. Back-up Memory Card Slot - Secondary compartment for Back-up memory card

Operator LCD Screen with counter – used to interact with the application.

Transmission port - a RJ45 interface on the right side of the PCOS machine. It is used for connecting the external modem/cellular device for transmission of election results.

Green Cast & Red Return Buttons – special buttons used solely for FTS diagnostic procedure.

Printer compartment - is where the built-in printer of PCOS is located.

PCOS PARTS – Front Side View

Power ports - The PCOS machine is capable of operating with AC power or via optional external battery pack (DC). The external battery can last at least 12 hours of continuous operation. There is no power switch. It is turned on by connecting the plug to the power source.

PCOS PARTS – Rear Side View

Ballot Exit Slot - located directly at the opposite side of the Ballot entry slot. Valid ballots are ejected from the ballot exit slot.

DC Power Restart button

Other Components and Peripherals of PCOS

iButton makes contact with PCOS through the security key receptacle.

IButton security key – The iButton is used to access the administrative options of the PCOS.

Compact Flash Removable Memory (Results Storage)

Main and Backup memory cards are compact flash memory cards that store configuration and results.

• Main memory card is located in the Poll Worker access compartment

• Back-up memory card is located in the administrator access compartment.

The Backup memory card holds a copy of the election results and audit log from the Main memory card.

• The Main and Back-up memory cards are sealed for the entire election process.

• The Backup memory card is used to confirm that the Main memory card has not been tampered.

Thermal Paper

This is the paper that is used for printing election results and it is located inside the PRINTER COMPARTMENT.

Ballot Box

The ballot box is constructed using a steel frame and steel side panels. It has security features to prevent unauthorized access, including physical locks on all access doors.

Power Supply

AC adaptor that comes with the PCOS Machine which uses 220 volts AC and an output of 20 volts AC.

Power Supply

The Battery Pack of the PCOS Machine uses 12 volts DC

Transmission Devices

Option 1: PCOS Modem

Option 2: BGAN* Antenna

MODEM (Modulator/Demodulator) BGAN (Broadband Global Area Network)

SIM CARD

Final Testing and Sealing (FTS) Day

Check contents of PCOS Box Install PCOS (remind Back-up Battery) Run Diagnostics Test Voting/Mock Elections (10 voters) NO TRANSMISSION!!! REZERO Insert BACK UP MEMORY CARD

(Make sure PCOS has no power) Manual Verification

(Overvote/Undervote)

Final Testing and Sealing (FTS) Day

Safekeeping of the PCOS (Principal’s Office, most secure place in the schools.)

Guarding of the PCOS Report if there are discrepancies in the

Manual Verification

Make sure you have the CORRECT PCOS FOR YOUR CLUSTERED PRECINCT!

Election Day

Delivery of Ballots and Election Paraphernalia

Install early PNP Security Detail (Minutes) Support Staff Calling of watchers to explain 20

voters (Minutes) 7:00 a.m. start of voting Giving of priority numbers (first come,

first serve) – FOR CROWD CONTROL ONLY

WHO ARE ENTITLED TO TWO (2) WATCHERS IN EVERY POLLING PLACE?

1. EACH CANDIDATE

2. REGISTERED POLITICAL PARTY OR COALITION OF POLITICAL PARTIES DULY REGISTERED WITH THE COMMISSION AND FIELDING CANDIDATES IN THE ELECTION.

3. DULY ACCREDITED CITIZEN’S ARM.

THE TWO WATCHERS SHALL SERVE ALTERNATELY, IN EVERY POLLING PLACE.

OFFICIAL WATCHERS OF CANDIDATES, POLITICAL PARTIES

AND OTHER GROUPS

OFFICIAL WATCHERS OF CANDIDATES, POLITICAL PARTIES AND OTHER GROUPS

CANDIDATES FOR SENATOR, CANDIDATES FOR MEMBER, SANGGUNIANG PANLALAWIGAN OR PANLUNGSOD OR BAYAN, or ARMM REGIONAL LEGISLATIVE ASSEMBLY BELONGING TO THE SAME PARTY OR COALITION, SHALL COLLECTIVELY BE ENTITLED TO ONE (1) WATCHER

If, BECAUSE OF LIMITED SPACE, all watchers cannot be accommodated in the polling place, preference shall be given to the watchers of:

the dominant majority party dominant minority party citizen’s arm.

OFFICIAL WATCHERS OF CANDIDATES, POLITICAL PARTIES AND OTHER GROUPS

Other civil, professional, business, service, youth and any other similar organizations shall be entitled to COLLECTIVELY appoint ONE WATCHER in every polling place, upon prior authority of the Commission.

WATCHER

BUSINESS

YOUTH

CIVIL

SERVICE

PROFESSION

AL

Election Day

Express lane for Senior Citizens, PWDs, Pregnants

PCOS Technicians TO ASSIST Pre-signing of Ballots by the Chair 20 minutes voting privilege (obvious

election offense) Continuous voting. No lunch breaks 7:00 p.m. CLOSE VOTING (30 meter

rule, list down)

TRANSMIT! TRANSMIT! TRANSMIT!

Election Day

REMOVE MAIN MEMORY CARD AND DELIVER TO CANVASSING AREA (DepEd Social Hall) to be delivered by the CHAIR

BACK UP MEMORY CARD remains inside the PCOS

Election Returns

Copies of ER

In National Positions

In Local Positions

Second copy

First copy

Third copy

Fourth copyFifth copy

Sixth copy

Seventh copy

Eight copy

city/municipal BOC

COMELEC

The Citizens’ arm PPCRV

Dominant majority party

Dominant minority partyballot box

PBOC

city/municipal BOC

COMELEC

PBOC

Dominant minority party

Dominant majority party

ballot box

Posted on a wall in the polling place or counting center

Posted on a wall in the polling place or counting center

The Citizens’ arm PPCRV or Regional BOC for ARMM

Election Returns

Copies of ER

In National Positions

In Local Positions

Ninth to Eighteenth copiesNineteenth and Twentieth copies

Twenty-first to Twenty-fourth copies

Twenty-fifth and Twenty-sixth copies

Twenty-seventh to Thirtieth copies

national broadcast or print media entities

ten (10) accredited major national parties

two (2) accredited major local parties

local broadcast or print media entities

Four major citizens’ arms: PPCRV, NAMFREL, ONE VOTE & C-CARE

ten (10) accredited major national partiestwo (2) accredited major local parties

national broadcast or print media entities

(21st to 25th copies)

local broadcast or print media entities

(26th and 27th copies)

(28th to 30th copies)Three major citizens’ arms

Election Day

Return of Ballot Boxes to the CTO Bodega

Election Paraphernalia to Iloilo City COMELEC OFFICE

Not Transmitted CF Memory Cards should be delivered to the Canvassing Area (DepEd Social Hall) ASAP by the CHAIR for Manual Uploading

PCOS retrieval will start by 10:00 p.m.

Election Day (Other Matters)

Appointment Papers (KEEP THEM) No backdoor substitution of BEIs

EDCVL only source. N and Ň confusion.

No Barangay Officials allowed inside voting center.

No using of CELL PHONES inside the precinct.

Presence of the MEDIA SBEIs for DETAINEE VOTERS RMAT

CONTINUITY PLAN

In case of defective PCOS Failure to transmitFailure to print ERLost PCOS componentsPaper jam/Rejected

Ballots

Salary

Landbank

ATMCash Card

THANK YOU!!!