final minutes · final minutes wednesday 5 march 2014 min/05.03.2014 folio 31806 ordinary meeting...

FINAL MINUTES

5 March 2014

FINAL MINUTES WEDNESDAY 5 MARCH 2014

MIN/05.03.2014 FOLIO 31805

Table of Contents

Folio Date Particulars

31806 05.03.2014 Ordinary Meeting Minutes

31820 30.01.2014 ECI- Engineering Services Monthly Review - January 2014

31850 04.02.2014 Minutes - Natural Environment Advisory Committee Meeting

31854 20.02.2014 Minutes - Cultural Diversity Advisory Committee Meeting

31857 10.02.2014 Minutes - Sustainable Futures Advisory Committee Meeting

Declaration of Potential Conflict of Interest

Nil.


MIN/05.03.2014 FOLIO 31806

ORDINARY MEETING

MINUTES

1. ATTENDANCE:

Her Worship the Mayor, Cr D T Comerford (Chairperson), Crs K J Casey, C J Bonanno, L G

Bonaventura, F A Gilbert, A N Jones, G J Martin, T A Morgan, D J Perkins, P F Steindl, and R

D Walker were in attendance at the commencement of the meeting. Also present was Mr B

Omundson (Chief Executive Officer) and Mrs M Iliffe (Minute Secretary).

The meeting commenced at 10.04 am.

2. OPENING PRAYER:

Rev Alan May led those present in Prayer.

3. ABSENT ON COUNCIL BUSINESS:

Nil

4. APOLOGIES:

Nil

5. CONDOLENCES:

Nil

6. CONFIRMATION OF MINUTES:

6.1 ORDINARY MEETING MINUTES 26 FEBRUARY 2014

THAT the Ordinary Meeting Minutes held on 26 February 2014 be confirmed.

Moved Cr Gilbert Seconded Cr Jones

CARRIED


MIN/05.03.2014 FOLIO 31807

7. BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING:

Nil

8. MAYORAL MINUTES:

Nil

9. CORRESPONDENCE AND OFFICERS’ REPORTS:

9.1 ENGINEERING AND COMMERCIAL INFRASTRUCTURE -

ENGINEERING MONTHLY REVIEW FOR JANUARY 2014

File No Engineering Services Monthly Review

Author Director Engineering & Commercial Infrastructure

Purpose

To present to Council the Engineering and Commercial Infrastructure - Engineering Monthly

Review for January 2014 for information purposes.

Officer's Recommendation

THAT the Engineering and Commercial Infrastructure - Engineering Monthly Review for

January 2014 be received.

Council Resolution

THAT the Officer's Recommendation be adopted.

Moved Cr Casey Seconded Cr Morgan

CARRIED


MIN/05.03.2014 FOLIO 31808

10. CONSIDERATION OF COMMITTEE REPORTS:

10.1 DRAFT MINUTES NATURAL ENVIRONMENT ADVISORY

COMMITTEE

File No NEAC Minutes

Author Manager Parks and Environment

Purpose

To present to Council the draft Natural Environment Advisory Committee Meeting Minutes

dated 4 February 2014, for consideration of committee recommendations.


THAT the draft minutes of the Natural Environment Advisory Committee meeting

dated 4 February 2014 be received.

AND THAT Council notes the NEAC Committee recommendation regarding funding

for projects for the 2014/15 year and considers the allocation of $750,000 as part of its

consideration of the 2014/15 budget.

Council Resolution


Moved Cr Morgan Seconded Cr Jones

CARRIED

10.2 DRAFT MINUTES CULTURAL DIVERSITY ADVISORY COMMITTEE

Author Manager Community Programs

Purpose

Attached is a copy of the draft minutes of the Cultural Diversity Advisory Committee meeting

held 20 February 2014 for information purposes.


THAT the minutes of the Cultural Diversity Advisory Committee meeting held 20

February 2014 be received.


MIN/05.03.2014 FOLIO 31809

Council Resolution


Moved Cr Jones Seconded Cr Bonaventura

CARRIED

10.3 DRAFT SUSTAINABLE FUTURES ADVISORY COMMITTEE MEETING

MINUTES - 10 FEBRUARY 2014

Author Executive Officer Sustainability and Collaboration

Purpose

To present to Council the draft Sustainable Futures Advisory Committee Meeting Minutes

dated 10 February 2014, for consideration of committee recommendations.


THAT the draft Minutes for the Sustainable Futures Advisory Committee meeting of 10

February 2014 be received.

FURTHER THAT at this point in time due to the uncertainty in Federal Government

Carbon policies no further action be taken in relation to the carbon farming initiatives.

Council Resolution


Moved Cr Morgan Seconded Cr Martin

CARRIED

11. RECEIPT OF PETITIONS:

Nil


MIN/05.03.2014 FOLIO 31810

12. TENDERS:

12.1 MRC 2014-006 MILTON AND GRAFFUNDER STREETS

REHABILITATION

File No MRC 2014-006 Milton and Graffunder Streets Rehabilitation

Author Manager Civil Projects

Purpose

To present to Council for approval, tenders submitted for MRC 2014-006 Milton and

Graffunder Streets Rehabilitation.

Background/Discussion

Mackay Regional Council (Council) issued tender documents seeking a suitably experienced

and resourced contractor to undertake the rehabilitation of the following sections of roadway

located within the suburb of South Mackay:

Section A: Graffunder Street, Paradise Street to Milton Street; and

Section B: Milton Street, Graffunder Street to Nella Drive

Tenders were invited on 23 November 2013, via Council’s website and advertised locally in the

Daily Mercury.

The following submissions were received by the closing time of 10.00am on 14 January 2014:

a) Allstate Linemarking Services Pty Ltd

b) Doval Constructions (QLD) Pty Ltd

c) Downer EDI Works Pty Ltd

d) Epoca Constructions Pty Ltd

e) RHA Australia Pty Ltd

f) Robson Civil Projects Pty Ltd

g) Shamrock Civil Engineering Pty Ltd

h) Vassallo Construction Pty Ltd

An initial compliance check was conducted on 16 January 2014 to identify submissions that

were non-conforming with the immediate requirements of the Request for Tender (RFT). This

included compliance with contractual requirements and provision of requested information.

Allstate Linemarking Services Pty Ltd.’s submission was deemed non-conforming as they had

only priced for the line marking component of the Works.

All other submissions were progressed through to the Qualitative Criteria Assessment on the

basis that all terms and conditions and mandatory requirements of the RFT had been met.

During the Evaluation, tenderers were assessed against the nominated qualitative criteria. The

weighting attributed to each qualitative criterion was:


MIN/05.03.2014 FOLIO 31811

a) Relevant Experience 15%

b) Key personnel skills and experience and resources 20%

c) Tenderers’ Price 30%

d) Demonstrated Understanding 25%

e) Local Content 10%

The tendered re-measureable schedule of rates prices, including the removal of the items

identified in Addenda 5, are listed below, excluding GST:

Doval Construction (QLD) Pty Ltd $2,050,243.43

Shamrock Civil Engineering Pty Ltd $2,065,421.15

Downer EDI Works Pty Ltd $2,745,540.38

Epoca Constructions Pty Ltd $1,952,985.27

RHA Australia Pty Ltd $2,525,983.65

Vassallo Construction Pty Ltd $2,920,777.59

Robson Civil Projects Pty Ltd $3,769,941.36

The Qualitative Criteria Assessment was carried out by the Evaluation Panel on 20 January

2014 with the Evaluation Panel scoring the tenders according to the Evaluation Matrix.

All applicants were assessed against the Qualitative Selection Criteria. Specific criteria were

weighted according to their importance as perceived and agreed by the Evaluation Panel.

Relative weightings were published within the RFT.

Based on the overall qualitative and pricing scores from the Evaluation Panel, Doval

Construction (QLD) Pty Ltd received the highest combined scoring and is the recommended

preferred contractor.

Doval Constructions (QLD) Pty Ltd was able to provide significant details pertaining to their

relevant experience including similar projects. They also provided a comprehensive

demonstration relating to the undertaking of the works and provided a thorough understanding

of Council’s requirements.

The Evaluation of the tender was conducted by:

Construction Co-Ordinator - Civil Projects

Contracts Engineer - Civil Projects

Contracts Co-Ordinator- Procurement and Plant

Consultation and Communication

Consultation was conducted between Civil Projects and Procurement and Plant prior to the

Request for Tender being released.

Consultation was also held with Councillors and SLPT to identify the Project risks around the

NDRRA funding component of the Project in relation to completion of the Project by 30 June

and the funding eligibility.


MIN/05.03.2014 FOLIO 31812

Discussion has occurred with Mackay Airport as the Milton Street works will be in the zone of

influence of the Mackay Airport.

Discussions were held with Queensland Reconstruction Authority over the approved Project

scope and funding.

Resource Implications

MRC 2014-006

Milton and Graffunder Streets Rehabilitation

Expenses

Description Amount Notes

Expenditure to Date 2011/2012

& 2012/2013 $413,300.66 Total on job 56504 and 56554

Commitments $238,114.82

Total on job 56504 and 56554 (includes

$140K for External Superintendent to

administer the contract)

Contract Price $2,050,467 Doval Constructions (QLD) Pty Ltd

Risk Allowance $170,000 Allowance for Contingency

Total Expenses $2,871,882.48 Total of Above

Budget

Description Amount Notes

2012 NDRRA Eligible Funding

Approved – Graffunder Street

$997,478.00 Total NDRRA budget per approved value is

based on an estimated value of a defined

scope. 90% of funds received to date.

2012 NDRRA Eligible Funding

Approved – Milton Street

$737,823.87 Total NDRRA budget per approved value is

based on an estimated value of a defined

scope. 90% of funds received to date.

Total Budget $1,735,571.87 This is the approved NDRRA budget

established in Finance One.

BALANCE -

$1,136,310.61

As per current budget

Additional Possible Funding (not yet confirmed or established in council’s finance system)

Additional NDRRA Eligible

Funding – Graffunder Street

$404,633 This is based on the evaluation of the value of

eligible NDRRA works based on the approved

scope and the tendered rates.


MIN/05.03.2014 FOLIO 31813

Risk Management Implications

Works will be occurring in residential areas along Graffunder and Milton Streets over an

extended period and the interaction of the contractor with the residents will be a key element to

the Project. The engagement activities on this Project will need to be up to date and regular to

maintain information flow.

In addition works along Milton Street will be in the zone of influence of the Mackay Airport

and special provision has been included in the works to accommodate them. Discussions with

the Airport have been undertaken.

These Project works are predominately NDRRA funded and must be completed by 30 June

2014. Programming of the works will need to be monitored to ensure completion in that

timeframe. If works are not completed before 30 June 2014, then Council will lose the NDRRA

funding for the uncompleted portion of the works and will be forced to fund these works from

its own funding sources. The Contractor's Program has the works being completed before this

date; however, significant wet weather will put this at risk.

The additional funding as identified from NDRRA is based on the analysis of “eligible scope”

at the tendered rates. Where works are within scope, the Queensland Reconstruction Authority

(QRA) maintains that actual costs will be reimbursed. This process is subject to a further

application to the QRA and their deemed acceptance of the eligible scope costs. There is a risk

that the full extent of the additional NDRRA funding will not eventuate with Council left to

fund the shortfall.

Council’s current adopted Long Term Financial Forecast (LTFF) has no allowance for upgrade

works to the sections of Graffunder and Milton Streets as identified. This means, if these works

do not proceed Council will likely have to alter its LTFF to accommodate the works as it is

estimated that the northern end of Graffunder Street will require works within 18 months and

the remaining sections within the next 5 years to rehabilitate them.


Funding – Milton Street

$158,026 This is based on the evaluation of the value of

eligible NDRRA works based on the approved

scope and the tendered rates

Other Funding Sources $403,381.61 Existing Capital Funds (complimentary

funding component)


Funding (this is to cover the

Contingency Expense)

$170,000 Assumed eligible contingency based on ration

of eligible to ineligible contract works. (83%

eligible)

Total Additional Non-

Approved or Confirmed Funds

$1,122,568 Total of Additional Possible Funding Above

BALANCE $0


MIN/05.03.2014 FOLIO 31814

Conclusion

That awarding the contract to Doval Constructions (QLD) Pty Ltd represents the most

advantageous outcome and demonstrated value for money to Mackay Regional Council based

on their demonstrated understanding of Council’s requirements and their previous experience

in similar projects.


THAT Council award contract MRC 2014-006 Milton and Graffunder Streets

Rehabilitation to Doval Constructions (QLD) Pty Ltd for the re-measureable schedule of

rates price of $2,050,467.00 (excl. GST).

Council Resolution


Moved Cr Casey Seconded Cr Gilbert

CARRIED

13. CONSIDERATION OF NOTIFIED MOTIONS

Nil

14. LATE BUSINESS:

14.1 2014 NORTH QUEENSLAND SPORTSTAR AWARDS

Cr Paul Steindl attended the 2014 NQ Sportstar Awards in Charters Towers on Saturday 1

March with the two (2) nominees from our Region, Makhaya Quakawoot and Josie Rodgers.

Josey won the Runners Up Award for Service to NQ Sport.

14.2 AUSTRALIA'S CEO CHALLENGE - WORKPLACE PARTNERS

AGAINST DOMESTIC VIOLENCE

Mackay Regional Council (MRC) staff and Councillors dressed in orange, donated and held a

morning tea as part of the CEO Challenge. MRC have a large workforce and the statistics

indicate there may be staff members who may be experiencing family and domestic violence.

MRC will be educating staff on the signs of family and domestic violence and adopting policies

to provide support to effected staff members.


MIN/05.03.2014 FOLIO 31815

15. PUBLIC PARTICIPATION:

Ms Jennifer Leibie of Crowleys Road, tabled a letter to Council asking for consideration when

planting adjacent to road side and pedestrian crossings, in particular with the planning of the

design of the upgrades to the City Heart.

Ms Debra Reaves of Blacks Street, tabled a letter to Council for consideration when designing

the upgrades to the City Heart with wheelchair access and workability in mind. Ms Reaves

advised that SEAT (Spinal Education Awareness Team) can be of assistance in providing

access to wheelchairs for organisation member to use to understand how difficult it is for

someone in a wheelchair. Ms Reaves offered her services, as a person who uses a wheelchair,

to consult and trial designs in relation to the City Heart upgrade.

16. CONFIDENTIAL REPORTS:

Nil

17. MEETING CLOSURE

The meeting closed at 10.20 am.

18. FOR INFORMATION ONLY

18.1 DEVELOPMENT APPLICATION INFORMATION - 17.02.14 TO 23.02.14

For Council Information Only - No Decision Required.

Development Applications Received

App no Code / Impact

Address Applicant Description Officer

CAC-2010-93

2B East Gordon Street, EAST MACKAY

Vasco Projects Pty Ltd

Request for a Permissible Change - From multiple dwelling lot, 3 storey under croft parking, 8-12 units to multiple dwelling lot, 2 storey townhouse, 1 unit/150 sqm max - Lots 26, 27 & 31-34. FROM: Material Change of Use for Motel (57 units and Caretakers Residence), Multiple Dwelling Units (maximum of 149 units), Dwelling Houses (14 dwellings) and Catering Shop/s (483m2 GFA) and Reconfiguration of a Lot (1 into 35 Lots) TO: Material Change of Use for Motel (57 units and Caretakers Residence), Multiple Dwelling Units (maximum of 150 units), Dwelling Houses (14 dwellings) and Catering Shop/s and Reconfiguration of a Lot (1 into 35 Lots)

Shane Kleve


MIN/05.03.2014 FOLIO 31816



CON-2014-23

11 Reservoir Road, NORTH MACKAY

Anthony J Wallace and Enid R Wallace

Building Work - Boundary Setback for Garage and Height Relaxation for Dwelling House

Darryl Bibay

CON-2014-24

28 Botanical Drive, OORALEA

Clyde D Greenhalgh

Building Work - Boundary Setback for Residential Storage Shed

Andrea McPherson

CON-2014-25

1/42 Vidulich Street, EAST MACKAY

GMA Certification Group Pty Ltd - Port Douglas

Building Work - Rear Boundary Setback Variation for Open Patio Awning.

Josephine McCann

CON-2014-26

1 Skudutis Place, DOLPHIN HEADS

Garage World Building Work - Boundary Setback for Residential Storage Shed

Josephine McCann

MCUC-2012-126

Code 462 Bridge Road, WEST MACKAY

Lelewai Property Projects Pty Ltd

Request to Change Development Approval - Material Change of Use - Multiple Dwelling Units (7)

Brogan Jones

MCUC-2014-25

Code 194 Yakapari-Habana Road, THE LEAP

David T Phare and Rosanna s Phare

Home Based Business (Beauty Spa) Kathryn Goodman

MCUC-2014-32

Code 62 Admiral Drive, DOLPHIN HEADS

Graham R Smith

Extension to Dwelling House (Steep Land Overlay)

Helle Jorgensen Smith

MCUC-2014-34

Code 59 Caroval Drive, RURAL VIEW

Murphy Homes QLD Pty Ltd

Material Change of Use - Dual Occupancy Darryl Bibay

MCUC-2014-36

Code 52 Superior Boulevard, ANDERGROVE



MCUC-2014-38

Code 12 Patch Street, SARINA

Rocksolds Sheds Pty Ltd

Material Change of Use - Warehouse Josephine McCann

MCUC-2014-39

Code 11 Hinkler Court, RURAL VIEW


Material Change of Use - Dual Occupancy Brogan Jones

MCUC-2014-40




MCUC-2014-41




MCUC-2014-42

Code 25-29 Caterpillar Drive, PAGET

Crane Logistics Pty Ltd

Material Change of Use - General Industry (Machinery Hire)

Brogan Jones

MCUCD-1991-9

Code 435 Milton Street, PAGET

Mackay Brothers Football Club Inc

Request for Permissible Change - Change of Conditions-P&E Application - Consent - Caretaker's Residence and Sport & Recreation (Consent Permit No. 009)

Leah Harris

MCUIMP-2009-256

Impact 302 Head Road, KOUMALA

Gromac Quarries (NQ) Pty Ltd

Request for Permissible Change - Change of Conditions-Expansion of Extractive Industry (Hatfields Quarry) and Environmentally Relevant Activity 16 (2c and 3b) - Extracting and Screening between 100,000 to 1,000,000 tonnes of Material per year

Josephine McCann

MCUIMP-2009-348

Impact L 51 Bruce Highway, SARINA

John Clarke & Associates

Request Extension of Relevant Period - Material Change of Use - Extension to Service Station (Car Wash) and Motel (24 Units)

Josephine McCann

RECONF-2006-497

L 2 Bruce Highway, PAGET

FKP Mackay Turf Farm No 1 Pty Ltd

Request to Extend Currency Period - Reconfiguration of 2 lots to create 59 industrial lots - Industroplex Estate Stages 5-8

Matthew Ingram

ROLC-2012-22

Code 152-156 Shoal Point Road, SHOAL POINT

Link Project Solutions

Request for Permissible Change - Change of Conditions - 1 Urban Residential & 1 Higher Density Residential Lot into 20 Lots plus Access Easement

Julie Brook

ROLC-2014-33

Code 6 Island Close, SHOAL POINT

Nilminie De Silva

1 Urban Residential Lot into 3 Lots Darryl Bibay


MIN/05.03.2014 FOLIO 31817



ROLC-2014-35

Code 33 Gannet Street, SLADE POINT

Debbie A Stritzke

Reconfiguration of a Lot - 1 Urban Residential Lot into 2 Lots

Julie Brook

Development Applications Entering Decision Making Period

App Number

Address Applicant Description Primary Officer

CAC-2013-434

8 Petrie Street EAST MACKAY

Aldev Holdings Pty Ltd

Reconfiguration of a Lot 9 Special Activities (Tourism) Lots into 17 Lots and Common Property and Material Change of Use 75 and 10 Multiple Dwellings Units, 14 Dwelling Houses, and Catering Shop

Brogan Jones

MCUC-2012-126A

Code 462 Bridge Road WEST MACKAY

Lelewai Property Projects Pty Ltd

Request to Change Development Approval - Material Change of Use - Multiple Dwelling Units (7)

Brogan Jones

MCUC-2013-381A

Code 15 Stephanie Court GLENELLA

Allison C Bekker

Request for Permissible Change - Change of Conditions-Home-Based Business (Beauty Salon)

Andrea McPherson

MCUC-2013-424

Code 1 Brandon Street SARINA

The State of Queensland

Extension to Community Facility (Ambulance shed)

Helle Jorgensen Smith

MCUC-2014-14

Code 2 Kirribilli Avenue EAST MACKAY

Adam H Wiringi and Shelley Ratana

Mulitple Dwelling Units (3) Shane Kleve

MCUC-2014-39

Code 11 Hinkler Court RURAL VIEW


Material Change of Use - Dual Occupancy Brogan Jones

MCUC-2014-42

Code 25 Caterpillar Drive PAGET

Crane Logistics Pty Ltd

Material Change of Use - General Industry (Machinery Hire)

Brogan Jones

RECONF-2006-497E

0 Bruce Highway PAGET

FKP Mackay Turf Farm No 1 Pty Ltd

Request to Extend Currency Period - Reconfiguration of 2 lots to create 59 industrial lots - Industroplex Estate Stages 5-8

Matthew Ingram

ROLC-2012-22A

Code 152 Shoal Point Road SHOAL POINT

Link Project Solutions

Request for Permissible Change - Change of Conditions - 1 Urban Residential & 1 Higher Density Residential Lot into 20 Lots plus Access Easement

Julie Brook

ROLC-2013-407

Code 35 McMahon Street ANDERGROVE

Yvonne E Ford 1 Rural Lot into 3 Lots Andrea McPherson

Development Applications Finalised

App No Code / Impact

Location Applicant Description Officer

Approved Subject to Conditions

CON-ASPA-2014/10

15 Neill Street EAST MACKAY QLD 4740

Mackay and Whitsunday Building Certification

Building Work - Side Boundary Setback Variation for Patio/Awning Structures and Site Cover Exceeding 50%.

Josephine McCann

CON-ASPA-2014/18

69 Commander Parade SHOAL POINT QLD 4750

GMA Certification Group Pty Ltd - Townsville

Building Work - Boundary Setback for Dwelling

Matthew Ingram

CON-ASPA-2014/21

3 High Street WALKERSTON QLD 4751

Francis P Young and Roshell M Young

Building Work - Boundary Setback for Residential Storage Shed

Darryl Bibay

MCUI-ASPA-2013/360

Impact L 51 Makybe Diva Drive OORALEA QLD 4740

Cane Bridge Developments Pty Ltd

Multiple Dwelling Units (14) in 2 Stages

Matthew Ingram

MCUI-ASPA-2013/372

Impact 9 Finch Street SLADE POINT QLD 4740

Powercat Holdings Pty Ltd

Health Care Centre Josephine McCann


MIN/05.03.2014 FOLIO 31818

App No Code / Impact

Location Applicant Description Officer

ROLC-ASPA-2014/11

Code L 676 Busseys RoadP ALMYRA QLD 4751

Monique A Bussey-Jensen

Reconfiguration of a Lot (boundary realignment) - 2 Rural Lots into 2 Lots

Brogan Jones

Application Refused

CON-ASPA-2014/20

74 Scarborough Circuit BLACKS BEACH QLD 4740

Matrix Certification Services

Building Work - Boundary Setback for Dwelling House

Andrea McPherson

Approved in Part/Subject to Conditions

MCUC-ASPA-2013/384

Code L 6 Nilssons Road TE KOWAI QLD 4740

David G Bezzina and Margaret J Bezzina and Sharyn M Vassallo and others

Dwelling House (Flood & Inundation Overlay) & Caretaker's Residence

Kathryn Goodman

Application Withdrawn

MCUCD-IDAS-2009/33A

Code 371 Connors Road BAKERS CREEK QLD 4740

Johnny Farming Company Pty Ltd

Request to Change Development Approval - Material Change of Use - General Industry (storage and processing of recycled concrete)

Brogan Jones

ROLC-ASPA-2013/336

Code 2-4 Discovery Lane MOUNT PLEASANT QLD 4740

Northbank Medical Pty Ltd

1 Commercial Lot into 2 Lots Helle Jorgensen Smith

Confirmed on Wednesday 12 March 2014

………………………………………

MAYOR


MIN/05.03.2014 FOLIO 31819

APPENDIX / ATTACHMENTS


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final minutes · final minutes wednesday 5 march 2014 min/05.03.2014 folio 31806 ordinary meeting...

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