finance and administration - upper lachlan shire · 2015-06-28 · reports tabled at the ordinary...

REPORTS TABLED AT THE ORDINARY MEETING OF UPPER LACHLAN SHIRE COUNCILHELD THURSDAY, 17 FEBRUARY 2011, IN CROOKWELL

SECTION C

REPORT FROM

FINANCE AND ADMINISTRATION

Investments to 31 January 2011 C2-C32. Rates and Charges outstanding as at 31 January 2011. C4-C63. Statement of Bank Balances and Reconciliation to 31 January

2011. C74. 2nd Quarter Review 2010/2011 Library Services Report. C8-C135. 2nd Quarter Budget Review and Management Plan Activity

Review 2010/2011. C14-C336. Discharge of Mortgage. C34-C357. Disposal of Financial Records. C368. Interim Audit by Morse Group Accountants. C37

^^dX.-

.// Bell

General Manager

C1. . .

Mayor General Manager


Author: Director of Finance and Administration

Subject: Investments to 31 January 2011

File No: TRIM 10/216

Precis: A summary of investments for the information of Council

Budget: Nil Impact

1. INVESTMENTS TO 31 JANUARY 2011

Investment Investment Market Value Interest Term Reset Maturity InterestInstitution Type Face Value 31/01,2011 Rate Days Date Date DueCBA Call $550,OOC $550,000 4.70% 28 28-02-11 $1,983.01

Macquarie Bank CDO $500,000 $462,500 0.00% 92 10-04-11 08-10-11 $0.00

Westpac CDO $500,000 $384,670 6.13% 181 21-03-11 28-03-13 $15,199.04

ANZ Averon FRN $500,000 $431,500 0.00% 90 22-03-11 10-05-13 $0.00

Adelaide Bank TD $500,000 $500,000 6.00% 90 27-04-11 $7,397.26

Adelaide Bank TD $500,000 $500,000 6.20% 189 16-02-11 $16,052.05

Adelaide Bank TD $500,000 $500,000 6.10% 119 06-04-11 $9,943.84

Adelaide Bank TD $500,000 $500,000 6.25% 184 22-06-11 $15,753.42

Bank of Qld TD $500,000 $500,000 6.20% 182 16-02-11 $15,457.53

Bank of Qld TD $500,000 $500,000 6.25% 182 11-05-11 $15,582.19

Bank of Qld TD $500,000 $500,000 6.30% 182 01-06-11 $15,706.85

Bankwest TD $400,000 $400,000 5.50% 70 30-03-11 $4,219.18

Bankwest TD $400,000 $400,000 5.80% 63 09-02-11 $4,004.38

Bankwest TD $300,000 $300,000 5.80% 98 23-02-11 $4,671.78

Bankwest TD $600,000 $600,000 6.00% 182 25-05-11 $17,950.68

1MB TD $500,000 $500,000 5.86% 82 13-04-11 $6,582.47

1MB TD $650,000 $650,000 6.00% 70 15-06-11 $16,454.79

1MB ID $500,000 $500,000 5.90% 98 23-02-11 $7,920.55

1MB TD $400,000 $400,000 5.90% 154 23-03-11 $9,957.26

St George TD $500,000 $500,000 5.75% 63 02-02-11 $4,962.33

C2.........

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St George TD $300,000 $300,000 5.80% 90 02-03-11 $4,290.41

St George TD $900,000 $900,000 5.93% 182 16-03-11 $26,611.89

St George TD $500,000 $500,000 6.00% 189 11-05-11 $15,534.25

$11,500,000 $11,278,670 $236,235.17

COUNCIL INVESTMENT PERFORMANCE: -

BUDGET COMPARISON TO 31 JANUARY 2011Interest on Investments $347,685Annual budgeted amount for all funds $563,750Percentage of Interest Received 61.67%Percentage of Year Elapsed 58.33%

BBSW COMPARISON TO 31 JANUARY 2011

Average market interest rate (90 day BBSW) 5.54%Average return on Term Deposits 5.98%Average return on FRNs and CDOs etc. 2.04%

The above investments have been made in accordance with Section 625, of the LocalGovernment Act 1993, the Local Government Regulations, the Ministerial InvestmentOrder and the Council's Investment Policy.

SUMMARY OF AVAILABLE CASH AT 31 JANUARY 2011

TOTAL INVESTMENTS: - $ 11,278,670.00

LESS RESTRICTED ASSETS: -General Fund Reserves $ 7,214,996.68Crookwell Water Fund $ 509,813.09Crookwell Sewerage Fund $ 959,943.10Domestic Waste Management Fund $ 596,325.97Gunning Water Fund $ 607,096.48Gunning Sewerage Fund $ 1,110,337.84Dalton Water Fund $ 84,451.01Taralga Water Fund $ -42,675.89Taralga Sewerage Fund $ 230,129.66Tmst Fund $ 8,252.06

Recommendation: That Council receives and notes the report as information.

ATTACHMENTS

ÛSkJÂ^-S<S-Crov<Ândrew CrokeDirector of Finance & Administration

C3. » ..*.. ....... . . . . .



Subject: Rates and Charges Outstanding

FUe No: TRIM 10/402

Precis: Rates and Charges outstanding as at 31 January 2011

Budget: Nil Impact

2. RATES AND CHARGES OUTSTANDING AS AT 31 JANUARY 2011

Please see the attached report "Rate Collection 2011 Year" and "Arrears of Rates byCategory" report for 2010/2011 .

A comparison of the rates and charges outstanding percentage to last financial year ishighlighted in the below table:-

Description 31/01/2011 31/01/2010

Total % Rates and Charges Outstanding 39.94% 39.95%

Total $ Amount Rates and Charges $3,425,977 $3,284,758Outstanding

Total $ Amount Rates and Charges $52,533 $33,132Outstanding that is in Arrears

Recommendation: That Council receives the report and notes the information.

ATTACHMENTS

1. Rate Collection 2011 Year Report - DFA12. Arrears of Rates by Category Rq^ort - DFA2.

^ (S-G-cAe-^

Andrew Croke

Director of Finance & Administration

C4. . .


DFA1

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Subject: Statement of Bank Balance and Reconciliation

FUeNo: TRIM 10/497

Precis: A reconciliation of Council's Bank Accounts is provided for theinformation of Council

Budget: Nil Impact

3. STATEMENT OF BANK BALANCES AND RECONCILIATION TO 31JANUARY 2011

STATEMENT OF BANK BALANCE & RECONCILIATION

General Ledger Balance brought forward 1 January 2011 1,024,775.38Add Receipts for January 201 1 1,863,598.83

2,888,374.21

Deduct Payments of January 201 1 2,574,865.76Balance as at 31 January 2011 313,508.45

Balance as per Bank Statement 31 January 2011 352,835.83Add: Outstanding Deposits 19,948.71

372,784.54

Less Unpresented Cheques 59,276.09313,508.45


ATTACHMENTS

Nil

t~^tkr<^-> <S' C~o^r<-Andrew CrokeDirector of Finance & Administration

C7........ ....... .

Subject: 2nd Quarter Review 2010/2011 Library Services Report

FUe No: TRIM 10/437

Precls: Upper Lachlan Shire Council Library Services 2nd QuarterlyReport for period ended 31 December 2010

Budget: Nil Impact

4. 2ND QUARTER REVIEW 2010/2011 LIBRARY SERVICESREPORT

âse^seet!lT.^tachTd.2,nd Ouarterly RePOrt for 2010/2011 of the Upper LachlanShire Council's Branch Library Services for the period ended 31 December 2010.

The library branches continue to provide the Upper Lachlan Shire Council communitywith a valuable cultural service.


ATTACHMENTS

1. Upper Lachlan Shire Council Library Service 2nd Quarterly Report 2010/2011-DFA3.

Â<Y<^-<-Ô ^^Cro\^-Andrew CrokeDirector of Finance & Administration

C8. .


DFA3Upper Lachlan Shire Libraries

QUARTERLY REPORT: October - December 2010

Gunning Branch

Library Usage:Comparative table for the quarter:

2009 2010Loans 1866 2220New Members 18 11Internet Sessions 408 549Visitors 2755 3320

Overview:

As can be seen from the table above the library had another busy quarter in all areas.Gunning Library was the venue for the Regional Library's staff 'Planning Day' inNovember. The Co-ordinator for the workshop was Margaret Hyland from TibrariesAlive'. The aim of the workshop was to encourage input from library staff to identifyissues for STRL in the development a new Strategic Plan. 20 staff from all branchesattended the day.

Promotion:

Eight articles promoting the events and services of the library were published in theGoulbum Post 'Gunning News', the Gunning Lions Noticeboard and the GunningPublic School "Grapevine". News articles passed on to our local reporter are notalways published.

During December, Gunning Branch participated in the Regional Library's verypopular 'Fines Feast' promotion.

Staff Training/Meetings:Rosalind Medway attended:

November - STRL Staff Meeting - Goulbum

November - STRL Planning Day - GunningMaree Roche attended:

November - STRL Planning Day - GunningCollections:

The library has been weeded in all areas..

A stocktake of the collection was completed in October by STRL and Gunning.

staff.

Young People:

Storytime sessions continue to be popular with our volunteers doing an excellent.

job.

Gunning Primary School students continue to use the library once a week..

C9. . a .



Gunning and District Before and After School Care - OOSH have a permanent.

booking of computers after school every Tuesday.

. The Gunning Library Officer in Charge was invited to speak to students in year2/3 at Gunning Public School on her role at Gunning Library and Council'sinvolvement in the provision of library services.

Displays:

New large print on a mass display.

New books on display at all times.

'Cracking Good Reads'.

Remembrance Day.

Christmas Cookery and Crafts.

Revolving Collection Large Print Books.

Crookwell Branch

Library Usage:

Comparative table for the quarter:

2009 2010

Loans 9808 11203

New Members 27 44

Internet Sessions 1431 1143

Visitors 5682 6005

Overview:

The highlights of the quarter featured two events held in October. Our 'Lunch in theLibrary' event - 'Sweet Feet' with local Podiatrist Mandy McDonald was attended byapproximately 40 people while our Cooking for Kids school holiday workshop wasattended by the maximum allowable number of 12.

While usage of the library remains consistently high an increase in loans, newmembers and visitors is pleasing to note. Also of note is the slight reduction inInternet usage, which from staff observation appears to be due to a reduction in thenumber of children using our Internet facilities after school. A contributing factor tothis is possibly the increasing number of households which now have Internetfacilities.

Community Partnerships/Liaison:

'Sweet Feet - You and your_Tootsies' with guest speaker Mandy McDonald.

proved to be another successful Lunch in the Library event. Mandywas assistedby a representative from The Athlete's Foot who brought along numerous pairs oforthopaedic shoes. The presentation was aimed at those with diabetes, poorcirculation, arthritis or painful feet.

. Library staff assisted the Crookwell and District Arts Council with theorganisation of their bi-annual 'Art on the Range' exhibition and sale which washeld in November in the Memorial Hall.

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As part of Southern Tablelands Arts (STARTS) region wide 'Poetry and Place. 3

tour the Crookwell Library m co-operation with the Crookwell and District ArtsCouncil hosted a performance by several regional poets.

After the performance a discussion was held between attendees, the guest poetsand the project's co-ordinator centring on the importance of Poetry and Place anda rundown of the STARTS 'Poetry: The Indelible Stencil' project Afternoon teawas then served in the Library.

The Crookwell and District Historical Society utilised the facilities of the library.

to hold their Christinas get-together following their December meeting. Thisfunction was attended by over 20 of the Society's members.

Promotion:

During the quarter, displays showcasing a selection of fiction and non-fiction.

resources drawn from all STRL branches entitled 'What a Story!' 'The Best ofBritish Crime' and 'What's New?' provided an interesting variety of items forloan.

Six promotional articles were published, as time allowed, in the Crookwell.

Gazette, Goulbum Post and the Upper Lachlan Shire's Newsletter.

Promotional posters and flyers were produced and widely distributed for all the.

activities held during the quarter.

During December, all branches of the Regional Library once again ran the very.

popular 'Fines Feast' promotion. With the donation of an item of non-perishablefood, overdue fines to the value of $5 were waived from the patron's borrowingrecord. At the completion of the program the collected items were donated tolocal charities for distribution to those in need in our communities.

Staff Trainings/Meetings:Kem-ann Pratley attended:

. October - Bookseller visit - Goulbum

Memorial Hall Management Committee meetingCrookwell

November - State Library's STRL Review meeting - Gunning.

- Crookwell Library Friends AGM- Crookwell

December - 'Engaging with Young People @ Your Library' trainingorganized by State Library ofNSW - Goulbum

- Regional Library Executive Staff meeting - Goulbum- Memorial Hall Management Committee meeting -

Crookwell

Clare Mclntosh attended:.

November - STRL 'Planning Day' - Gunning Library.

During_the quarter a total of 108 hours were worked in the library on a voluntarybasis. Volunteers completed 97 of these hours while library staff in the completion oflibrary management and maintenance duties undertook the remaining 11 hours.Young People:

During _the October school holidays a 'Cooking for Kids' workshop with an.

emphasis on taste experimentation and healthy eating was held in the library.

C11. . . .



Twelve budding junior master chefs attended the session which was run with theenthusiastic assistance of volunteer Mandy McDonald.

The Library's weekly StoryTime sessions continue to be run with the assistance of.

enthusiastic volunteers. A StoryTime Christmas party was held for the childrenand their carers in December.

The Neighbourhood Centre's after school care group continue to regularly utilise.

the facilities of the library every week.

Collections:

During the quarter, two revolving collections of 100 large print books from each.

branch were once again moved between branches.

Weeding of the collection continues on a regular basis..

A stocktake of the library's collection was completed in October by Regional.

Library and Crookwell Library staff.

Dunng the quarter, the library was fortunate to receive a large number of quality.

book donations suitable for addition to our collection.

Facilities:

In order to better serve our communities, the Upper Lachlan Shire Library Servicewill trial revised opening hours for a six month period from 4th January to 30th June2011.

Crookwell Library will open30 minutes earlier and close 30 minutes earlier every dayduring the week. Crookwell Library's new opening hours will be:

Monday, Tuesday, Thursday and Friday 10.30am to 5pm.

Wednesday 1.30pm to 5pm.

Saturday 10am to 12 noon..

Gunning Library's opening times will see a change on Fridays when the library willclose at 5pm, while on Thursdays the library will open 30 minutes earlier at 1pm.

Gunning Library's new opening hours will be:.

Tuesday and Wednesday 2pm - 5pm.

Thursday 1pm - 5pm.

Friday 10am - 5pm.

A press release promoting this trial has been widely distributed to local newspapersandAisinfomiationisalsoprommaitly featured on Council's and the RegionalLibrary's websites. Signage is on display at our Libraries and informative handoutsand feedback forms are available at both Crookwell and Gunning Libraries.Crookwell Library Friends:

The 'Friends' assisted the Crookwell Rotary Club to hold a second hand book stall.

at the annual Rotary Swap Meet in October.

The Annual_General Meeting was held on 24th November and attended by 17.

members. The group now has 46 financial members. The new committee for20U comprises; President: David Rees, Secretary and Publicity Officer: MandyMcDonald, Treasurer; Bill Martin, Committee: Doreen Wheelwright, RosemaryRees, Aimee Hallam and Miriam Yamton. Book Fair Co-ordinator: Doreen

C12. .. .


REPORTS TABLED AT THE ORDINARY MEETING OF UPPER LACHLAN SHIRE COUNCILHELD THURSDAY, 17 FEBRUARY 2011, IN CROOKWELI

Wheelwright, Catering Officer: Carole Groppler and Newsletter Co-ordinatorsMiriam Yamton and Aimee Hallam.

In her report to_the AGM, outgoing president Doreen Wheelwright made mention.

of the financial contribution a notable $19,000, made to the Library since theinception of The Crookwell Library Friends in 1999.

Kerri-ann PratleyManager, Library Services13th January 2011

C13. .

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Author: Director of Finance & Administration

Subject: 2nd Quarter Budget Review and Management Plan ActivityReview 2010/2011

FUe No: TRIM 10/502

Precis: A Financial Summary for fhe 2nd Quarter Budget Review ofIncome and Expenditure for 2010/201 1

Budget: $86,000 net increase in operational budget deficit, and a$10,000 decrease in capital works expenditure budget

5. 2ND QUARTER BUDGET REVIEW AND MANAGEMENT PLANACTIVITY REVIEW 2010/2011

Please see the attached 2010/2011 Budget Operating Statement by Activity whichprovides total income and expenditure to the 31 December 2010, as well as acomparison (%) to the 2010/201 1 adopted budget in Council's Management Plan.

The Income Statement provides an overview of Council operations for the secondquarter of 2010/2011. The following is a summary of the data as at 31 December2010:-1. Council has raised 68.03% of the operating budgeted income.2. Council has expended 51.78% of the operating budgeted expenditure.3. Capita grants and contributions income received is 43.04% of the budgeted

capital income.4. Council has expended 33.74% of the budgeted capital expenditure on asset

acquisitions and renewals.5. Capital works transfer from reserves is 15.01% of the total reserves

movements budgeted in 2010/2011 .

Operational Budget AnalysisCouncil's operational budget analysis is outlined in attachments DFA4 - IncomeStatement and DFA5 - The Budget Operating Statement by Activity.

The year to date actual to budget operating income shows that total revenue receivedyear to date is less than anticipated by 1.29%. This is predominantly due to thefollowing factors:-

The State Road MR54 RMCC contract with RTA is anticipated that the actualto budget income will be -$550,000 less than budgeted, conversely thebudgeted expense will be $500,000 less than estimated;

Water supply user pay charges actual billing consumption is lower than.

budgeted for the first half of the year, with actual water supply bills to datebeing 40% of budgeted water supply income for the year. It is estimated thatthere is $50,000 income less than anticipated year to date. If there is aprolonged wet summer period this will inevitably adversely affect water billingincome in the second half of the financial year; and

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Private works income; physical works substantially completed but the payment.

claim is yet to be made for Transgrid contract works for $256,000.

The year to date actual to budget operating expense shows that expenses year to dateare greater than anticipated by 1.68%. This is predominantly due to the followingfactors:-

The Employee Benefits and On-costs item expense is 6.36% greater than.

anticipated at year to date, conversely, the Material and Contracts activity isless than anticipated year to date expense by 3.44%.

For the year to date Council staff resources have had higher utilisation inopCTating and maintenance works activities. A number of capital worksprojects have had delays in commencement such as the Collector Bridge,Burwood Creek Bridge and Woolshed Creek Bridge replacements and othercapital road works projects.

A number of Other Expenses items have been paid in advance for the twelve.

month period, including insurances, land valuation fees, rates and charges,professional subscriptions, and vehicle and plant registration tax invoices.

In early December 2010 there was the flooding natural disaster incident which hascaused severe damage^ to Council's roads, bridges and sewerage infrastructuretou^outte Shire. The total cost of these work, ^ not kno^-as yet, howeve,there will be cost and resourcing implications for Council's operating and capitalworks programs. The scope and timing of restoration works wilfneed to beprogrammed in liaison with the RTA and Department of Commerce. There may becash flow implications for Council in relation to reimbursement of labour, goods andmaterials paid in advance.

Capital Budget AnalysisThe capital expenditure budget shows the progression year to date for all funds at33.74%.

The Breadalbane Hall construction has been substantially progressed and TaralgaMain Street upgrade works - stage 1 have been completed. The net plant replacementprogram has completed 32.29% of net purchases and the Roads to Recovery proCTamhave completed 51% of budgeted gravel resheeting works.

As stated above there have been delays in progress of on ground project works for anumber of major capital expense projects including the Collector Bridge, BurwoodCreek Bridge, and Woolshed Creek Bridge timber bridge replacement works.

Also, a number ofRLCIP Grant works, bitumen resealing and pavement rehabilitationprogram works will commence in the last half of 2010/2011. Council has notcommenced improvement works for the Plant Workshop and the construction of washdown bays at the Crookwell Depots

The Taralga sewer construction project expense for Stage 2 is substantiallycommenced and property connections to the sewer network commenced in January2011. The total project expense is 90% completed at 31 December 2010.

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Capital income received from grants and contributions is 43.04% at year to date. Themcome received is 10% below anticipated year to date income due in part to RTAfunding not invoiced or received for the year to date for such works as the WoolshedCreek Bridge replacement, MR248E RTA Repair Program works and the cyclewayproject.

The capital mcome received for the Taralga Sewerage scheme project - Stage 2 totals85% of project budget of $3.825 million as at 31 December 2010.

Cashflow

Council's projected short term liquidity financial position is satisfactory, the totalinvesfanents at market valuation as at 31 December 2010, totals $10,710,445

Budget Revote'sCouncil resolved an original operating budget deficit result of -$217,078. The totalbudgeted operating surplus (including capital grants and contributions) originallyadopted for 2010/2011 was $6,216,665. After the first quarter's revoteTs theoperational budget deficit totaled -$658,878.

The following (as seen below) are revotes for the second quarter which now forecasts?l--?-PT?.ional.^udget. defi,cit of.-$744'878- The total budgeted operating surplus(including capital grants and contributions) now totals $5,757,973.

RevisedAdopted Revote netOperating Budget - Works Job Description Budget Budgetamendment2010/20112010/2011

MR 54 State Road Work Orders Income .1.650,WO 550,000 -1,100,000

MR 54 State Road Work Orders Expenditure 1,500,000 -se&.ooo 1,000,000

Centroc - Water Utilities Compliance Program Expenditure 0 36,000 36,000

Fatal Operating Works Adjustments in 2nd Quarter -150,000 86.000 -64,000

RevisedAdopted Revote netCapital Budget - Works Job Description Budget Budgetamendment2010/20112010/2011

Breadalbane Hall Kitchen Income - Mulwaree Trust Grant 0 -1&,108 1^,108In

Breadalbane Hall Kitchen Expense - Mulwaree Trust Grant 0 19,108 19,108

Crookwell Heated Pool Study Expense - (deferred to 2012) 10,000 -10,000 0

Taralga Main Street Upgrade - RTA Repair Grant Income 0 56,000 -50,000.

Taralga Main Street Upgrade - Transfer from Section 94 0 -108.000 -100,000

Taralga Main Street - RTA Repair and Section 94 Expense 0 150,000 150,000

Fatal Capital Works Adjustments in 2nd Quarter 10,000 -10,000 0

C16. . .



2010/2011 - Key Performance Indicators fKPD Outstandins Report

Item Key Performance Indicators Performance Status

1. NSW Integrated Planning and long term Financial Works in Progress - the publi c

Rqrorting Framework. consultation meetings have beencompleted and draft Plans arebeing prepared by senior

t

management.2. Provision of an electronic purchasing (ordering) Works in Progress - projec

system for committed ordering processes integration implementation plan and userin Civica. training is complete. Civica

Purchasing module Go Live on 1February 2011

3. Review Tourism Sbrategic Plan to guide tourism Pending - review to be completedactivities. in early 2011. ULTA workshop

to be held on 8 February 20104. Create and implement Asset Management Plan. Asset Management Plan

underway will be linked toIntegrated Reporting

5. Create and implement Risk AssessmentPending - Preparation of PositionManagement Plan. Description for new position

underway6. Ensure DISPLAN is current, review every 5 years DISPLAN review to commence

or after an operation. in 2011.7. Investigate and prepare strategy for street Review of strategy scheduled for

numbering of addresses in Crookwell and other August 2011.villages.

8. Waste Management Strategy:- Implement Strategic Waste management strategyWaste Management Plan in accordance with budget being reviewed - changes haveallocations. been made to waste collection

timetables and tip opening hours9. Progress long-term waste management plan for the Long term strategies being

Council waste depot facilities as identified and considered. Change in access toadopted from the waste management strategy. Woodlawn bio reactor becoming

an important factor10. A schedule is to be prepared to carry out annual Schedule not developed yet.

drainage maintenance within all towns and villagesin accordance with stormwater management planallocation.

11. Prepare Stormwater Drainage Action Plans towns To be included in Integratedand villages where Stormwater Annual Charges Planning process.apply

12. Availability of CD Rom for Regional State of Scheduled for advertising inEnvironment Report - ensure availability is January 2011.regularly advertised.

13. Undertake operational activities in Council Ongoing. Purchase of additionalcontrolled cemeteries. land for Crookwell Lawn

Cemetery underway14. Review Social and Community Plan for Council. Pending - to be included as part

of the Integrated Planning and

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Item Key Performance Indicators Performance Status

Reporting process15. Guidelines will be reassessed prior to the next Incomplete - report to April

swimming season (generally November to March meeting of Council.inclusive).

16. Prepare long term restoration and rehabilitation plan Pending - long term restorationfor existing quarries and implement as funding is plans under development and willallocated in Management Plan. be progressively implemented in

future works programs wherefunding is allocated.

17 Identify additional resources required for increased Nov/Dec Flood Damage eventsworkloads - when and if required for road work have necessitated the use of

.

projects. contractors as well as significantovertime for day labour staff.

18. Creation and implementation of a Tree Management Pending.Policy as per direction from Council's Insurers.

19. Review Strategic Business Plans for Water Participating in CENTROCSupplies. Water Program.

20. Investigate reliable water supplies for the villages of Grant funding has been soughtCollector subject to funding allocation. for Collector. Some works

complete.21. Progress Taralga Sewerage Scheme as quickly as Plant due to be commissioned in

practicable and in conjunction with the Steering January 2011.Committee, other stakeholders and legislative

.

requirements.22. Review Strategic Business Plans for Sewerage Underway via CENTROC

Supplies. project..

Recommendation: That Council adopts the 2nd Quarter Budget Review for2010/2011, including revotes of income and expenditure andthe Management Plan Activity Summary.

ATTACHMENTS

1. Income Statement as at 31 December 2010 - DFA4.2. Budget Operating Statement by Activity 2010/2011 - DFA5.3. Grants and Contributions provided for Capital Purposes 2010/2011 - DFA6.4. Capital Expenditure Acquisition / Renewal of Assets 201 0/2011 - DFA7.5. Management Plan Activity Summary 2010/2011 - DFA8 (under separate

cover).^^"<s-^Andrew CrokeDirector of Finance & Administration

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REPORTS TABLED AT THE ORDINARY MEETING OF UPPER LACHLAN SHIRE COUNCILj_j^J^Q^-^y^gj~^ v in-i i P.OOKWELIA\/ -1 T A Ik /^

D FAG.i.w's'ynvWtiifwwnvn^rawswsn

CAPFTAL BUDGET - 2010/2011Grants & Contributions Provided for Capital Purposes

Actual YTD 50°/<

Transfer fromIncome to 31Job Description Ledger No. Budget %VTD Reserve of Pas

December 2010 2010/2011 Actual/Budge YearsRestrictions

GENERAL FUNDADMINISTRATION

Corporate SupportFT - Replace (UPS) Equipment (Transfer from FT Reserve) $ 3,720File Document Management System (Transfer from Reserve) $ 44,409

Engineering & SupervisionTrade-in on Sale of Motor Vehicles 01.59000.4210.004 < 65,000 0.00°Trade-in on Sale of Plant & Equipment 01.59000.4210.004 s 238,00(1 0.00°,

PUBLIC ORDER & SAFETY

Emergency ServicesTrade-in of State Emergency Services Motor Vehicle 01.38501.1700.950 $ 17,682 $ 100.00°,

Bushfire ProtectionGunning Bushfire Brigade Assets (Transfer from s94 Reserve) $ 2,818

HOUSING & COMMUNITV AMENITIESTown Planning

Rural Addressing (Transfer from s94 Reserve) $ 5,935

Section 94 . Developer ContributionsOpen Space 01.41001.1750.287 $ 5,96« < 9,500 62.80°,Bushfire 01.41001.1750.322 $ 10,203 $ 19,500 52.33°,Community Facilities/Amenities 01.41001.1750.288 $ 14,183 $ 30,000 47.28°,Roads/Traffic Construction 01.41001.1750.289 $ 115,807 < 166,000 69.76°,Extractive Industries 01.41001.1750.292 $ 872 $ 5,000 17.43°7Garbage Disposal/Facilities 06.06011.1750.290 $ 5,548 s 12,000 46.24»/Rural Addressing 01.41001.1750.291 $ 625 $ 500 124.93°,Plan Administraticai 01.4IOOI.1750.295 s 2,430 k 3,500 69.43°,Voluntary Planning Agreement 01.41001.1750.364 $ 40,000 $ 100.00°,!

Sformwater/DrainageCollector Stonnwater Management (Transfer from Reserve) 01.39701.4250.999 $ 9,000 0.00% $ 199Crookwell Stormwater Management (Transfer from Reserve) 01.39701.4250.999 $ 30,000 0.00%|Taralga Stormwater Management (Transfer from Reserve) 01.39701.4250.999 $ 21,000 0.00%1

Environmental Protection

Willow Removal on Kiamma Creek (LCMA Grant) 01.43001.1700.349 $ 22,000 0.00%|

Public Conveniences

Collector Public Toilet Facility (Transfer from Reserve) 01.32101.1750.319 14,2433

Other Waste Management

Public Cemeteries

Lawn cemetery plaque beams-Shirewide (Transfer from s94 Reserve) 01.32001.1750.319 $ 10,000 0.00°/i 01

Cemetery Columbarium - Gunning cemetery (s94 funded) 01.32001.1750.319 t 8,000 0.00%|Cemetery improvements - Stonequany cemetery (s94 funded) 01.32001.1750.319 2,9403

RECREATION & CULTUREPublic Libraries

Community & Civic Centre

RevieiAa<U&(^2.G:\Quarterly Reviews\Quarterly 010-2011 Budget Review - 2nd QuarteF .. . . .h . Page 1...... . . . .

REPORTS TABLED AT THE ORDINARY MEETING OF UPPER LACHLAN SHIRE COUNCIL

HFI n THI 'P%W^^;g^"^^PnnKWFi iCAPITAL BUDGET - 2010/2011

Grants & Contributions Provided for Capital PurposesActual YTD 50%

Transfer fromIncome to 31Job Description Ledger No. Budget %YTD Reserve of Pas

December 2010 2010/2011 Actual/Budget YearsRestrictions

Public Halls

RLCI Program Stage 2 - Government Grant (Transfer from Reserve) 01.32371.1700.997 $ 80,268 < 130,000 61.74°,RLCIP Program Slage 3 - Federal Government Grant (various projects) 01.32371.1700.997Breadalbane Hall Construction (Transfer fixim Reserve) 01.41001.1750.363 $ 269,447Breadalbane Hall Kitchen Construction - Mulwaree Trust Grant 01.32381.1700.998 s 17,371 $ 19,108 90.91»/Crookwell Memorial Hall - Floor Refurbishment (50% Committee Funded) 01.32331.1750.188 $ 4,000 0.00°,

Parks & Gardens

Barbour Park - Retaining Wall Works (Transfer firom Reserve) 01.41001.1750.319 $ 12300 0.00°,Sporting Grounds

Taralga Gray Park Lighting (50% Dept of Sport & Recreation Grant) 01.35201.1700.961 $ 31,000 0.00°,Taialga Gray Park Lighting (25% Taralga community contribution) 01.35201.1750.962 $ 16,000 o.oo?Gunning Showground - Mulwaree Trust Grant 01.35201.1700.998 $ 5,377 $ 100.00°,

TRANSPORT & COMMUNICATIONS

Urban Local Roads

Road Reconstruction

Goulbum Street, CrookweU Improvements Transfer fi-om Reserve 01.30001.4250.999 $ 7,745Saxby Lane Acquisition (Transfer from Reserve) 01.30001.4250.999 $ 10,000

Rural Local Roads

Gravel Resheetine

Transfer From Reserves (Section 94 - Grave) Resheeting Roads) 01.30301.1750.319 $ 50,655 $ 100,000 50.66°,Road Reconstruction

Cullerm Road Rehabilitation-(Funded by Reserve RTA Payment) 01.30301.4250.999 t 70,000 0.00°,Roadside Vegetation Survey Shire-wide (funded by LCMA Grant) 01.30301.4250.999 t 52,000 0.00°,Roads to Recova-v

Roads to Recovery - Tablelands Way MR256 01.30211.1700.281 $ 123,715 $ 123,715 100,00%Roads to Recovery - Collector Bridge 01.30211.4250.999 $ 21,423Roads to Recovery - Gravel Resheeting 01.302 D. 1700.281 $ 573,839 $ 700,000 81.98«/<

Regional RoadsRoad Construction

Sealed Regional Rd-RTA Ex3x3 - Tablelands Way MR256 01.31001.1700.284 $ 61,500 $ 123,000 50.00%|Regional Rd RTA Repair Program - Taralga Road MR248E 01.31001.1700.360 s 150,000 0.00%Regional Rd RTA Repair Program - Taralga Main Street MR256 01.31001.1700.964 $ 50,000 0.00% 50,000Regional Rd- Taralga Main Sb-eet (Council contribution from s94 Reserve) 01.31001.1750.319 $ 100,000 0,00°/<Regional Road Resealing Program (RTA Block Grant funded) OI.3100I.1700.266 $ 78,631 $ 250,000 31.45°/<01

Regional Roads Timber Bridges ProgramWoolshed Creek Bridge - MR256 (50% Grant fimded/50% Transfer from I 31,30007.1700.362 $ 370.000 0.00%|

Kerb & Gutter

Owner Conlribution- kerb & gutter program (25% contribution) 01.30811.1750.932 $ 3,150 0.00%Owner Contribution- Laggan Road kerb & gutter (10% contoibution) 01.30811.1750.932 t 1,200 0.00%|FootpathsPAMP Cycleway Program Shire wide - (50% RTA fimded) 01.30801.1700.558 $ 13,000 0.00%|Laggan Road Cycleway Kiaimna Creek bridge (50% RTA funded) 01.30801.1700.558 $ 50,000 0.00°/<01

Disabled access constructions - PAMP (50% RTA funded) 01.30801.1700.558 $ 5,000 0.00%|Bus StopSchool - Rural Bus Stops (50% RTA Contribution) 01.32501.1700.342 $ 7,500 0.00%|

OTHER BUSINESS UNDERTAKINGS

Tourism

»Al*<&»^2<,\Glu»rterly Reviews\Quarterly Revie 010-2011 Budget Review - 2nd Quarter........ ...........

Page 2Mayor General Manager

REPORTS TABLED AT THE ORDINARY MEETING OF UPPER LACHLAN SHIRE COUNCIL

HFI D THUR^I^^^^Pr^KWELlCAPITAL BUDGET - 2010/2011

Grants & Contributions Provided for Capital PurposesActual YTD 50%

Transfer fromIncome to 31 n../oYTDJob Description Ledger No. Budget Reserve of Pastl

December 2010 2010/2011 Actual/Budget YearsRestrictions

DOMESTIC WASTE MANAGEMENT FUND

DWM Trade-in on Sale of Plant & Equipment 06.59000.4210.004 s 100,000 0.00°,

DALTON WATER FUND $

GUNNING WATER FUND

Section 64 Developer Contributions 09.09001.1750.285 !t 2,100 0.00»/<Water Supply Augmentation (50% funded by NSW OfiBce of Water) 09.09001.1700.562 $ 100,000 0.00°,!

CROOKWELL WATER FUND

Section 64 Developer Contributions 02.02001.1750.285 s 10,839 » 5,200 208.45%Fluoridation Plant (100% Department Health Grant funded) 02.02001.1700.564

Water Treatment Plant Assessmart/Replacement Study (Tfr from Reserve) 02.02001.4250.999

Crookwell Water Emergency Drought Works (N.O.W Grant) 02.02001.1700.566 $ 38,432

TARALGA WATER FUNDTaralga Water Supply Augmentation (50% N.O.W Contnlution) 12.12001.1750.345 s 400,000 $ 100.00%1

GUNNING SEWER FUND

Sewerage Headwork's Charges 10.10001.1750.285 $ 12,656 $ 2,100 602.68%Mains Extension-Grosvenor Street (80% Transfer from Reserve) 10.10001.1750.346 $ 52,000 0.00%Mains Extension-Grosvenor Street (20% Owner Contribution) 10.10001.1750.346 & 13,000 0.00%Sewer Main Extensions (80% Transfer from Reserve) 10.10001.4250.999 $ 96,000 0.00%|Sewer Main Extensions (20% Owner Contribution) 10.59000.4210.475 $ 24,000 o.ooy.01

Collector Sewerage Option Study (Transfer from Reserve) 10.10001.4250.999 $ 40,000 0.00°,. 'd

CROOKWELL SEWER FUND

Sewerage Headwork's Charges 03.03011.1750.285 $ 5,200 0.00%|MOWS Motor Vehicle Purchase / Replacement 03.59000.4210.004

STP opthmsation (Transfer from Reserve) 03.03011.4250.999 $ 80,000 0.00%

FARALGA SEWER FUNDTaralga Sewer STP Pi-oject Stage 2 (100% funded SCA/N.O.W) 13.13001.1700.935 $ 1,301,564 $ 3,825,178 34.03%

Total Transfers from Reserves $ 130,923 s 872.100 15.01% 471.312

Total Capital Grants/Contributions < 2,798,809 $ 6,502,851 43.04% $General Fund 39% $ 1,073,749 $ 2,526,073 42.51%|DWM Fund 0°/< $ $ 0.00%0

Water Funds 2»/, $ 410,839 $ 107,300 382.89%0

Sewer Funds 60°/< $ 1,314,220 $ 3.869,4'TS 33.96%a

Fatal of all Funds 1 CO"/ $ 2,798,809 $ 6,502,851 43.04'/.0 0

e^rflA(fll\2&\Qu»rterly Revlews\Quarterly Revi 010-2011 Budget Review-2nd Quarter Page 3. ......... . ........ . . .

REPORTS TABLED AT THE ORDINARY MEETING OF UPPER LACHLAN SHIRE COUNCILHELD THURSDAY, 17 FEBRUARY 201 1, IN CROOKWELl

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C33. .



Subject: Discharge of Mortgage

FUe No: TRIM 10/946 and Legal 29

Precis: Discharge of Mortgage - 6 Philip Street, Crookwell

Budget: Nil Impact

6. MSCHARGE OF MORTGAGE

The former Crookwell Shire Council had a mortgage loan registered on 22 August1977 to JE Seaman of 6 Philip Street, Crookwell. The mortgage remains registered onthe Land Title Volume 7710 Folio 180 (known as Lot 3 DP 28434); Robert JMccarthy and Co has requested that Council arrange for the Discharge of MortgageNumber Q481075.

The Council legal documentation records indicate that the mortgage has long sincebeen repaid in full to Council and no financial liability is outstanding. It Ts nowappropriate to rectify the matter by completing the Discharge of Mortgage to allow anew unencumbered Land Title to be registered and issued.

Recommendation: That Council resolves the Mayor and General Manager are tosign and affix the Common Seal of Council to the Discharge ofMortgage documentation for Volume 7710 Folio 180 (knownas Lot 3 DP 28434) for 6 Philip Street, Crookwell.

ATTACHMENTS

1. Discharge of Mortgage No. Q481075 DFA9.

,C\^n_^0 G^Cn=^«_Andrew Croke


C34. . . .. .. .


»

A

RETORTS TABLED AT THE ORDINARY_MEETING OF UPPER LACHLAN SHIRE COUNCILForm: 05DM HELD THURSDAY.IM S6FtAA> ©ÎN CROOK^ Y.<LtilissPaceclear-AfF^www.lands.nsw.eov.au OF MORTGAGEpages to die top lcA-haud ^X9Release 4^>t

New South WalesReal Property Act 1900

KPR^TELS^nJlBoêReaJP;TÂCt1900( ^^^^^^^y^^'^v^s^^'^^y^^-^'^^^

(A) LAND Torrens Tide

nVol 7710 Fol 180

(B) REGISTERED Number Torrens TitleDEALING

(C) LODGED BY Document Name, Address or DX and Telephone CODECollectionBox

DMReference:

(D) MORTGAGEDISCHARGED Q481075

(E) MORTGAGEEUPPER LACHLAN SHIRE COUNCIL

(F) MORTGAGOR

(G) The mortgagee discharges the above mortgage so far as it affects the above 1 and

DATE

W Certified correct for die purposes of the Real Property Act 1900by the corporation named below the common seal of whichwas affixed pursuant to Ac authority specified and m the presenceof the authorised peison(s) whose signature(s) appear(s) below.Corporation: Upper Lachlan Shire CounciAuthority: section 127 of the Corporations_Act 2003

\.-/'Signature of authorised person: Signature of authorised person: '\/

Name of authorised person: Name of authorised person: y.

\Office held: Office held: ^

ALL HANIUiamNn MUST RE IN HI Hr If rAPITAK G kRTMENT OF LANDS0507 C3S LAND AND PROPERTY INFORMATION DIVISION

.......... .......... . . . . ». .d. .

Subject: Disposal of Financial Records

FUe No: TRIM 10/1035

Precis: Disposal of Financial Records in accordance with NSW StateRecords - General Disposal Authority (GDA10)

Budget: Nil Impact

7. DISPOSAL OF FINANCIAL RECORDS

The following schedule of outdated financial records for the former Gunning ShireCouncil and fonner Crookwell Shire Council are now due for disposal in compliancewith the NSW State Records legislation, and Council's Records Management Policy.

The financial records to be disposed of are as follows:-

ID DESCRIPTION DATE FROMDATE TODISPOSAL DATE^

I r"

1 Accounts Payable (Creditors vouchers) 01-01-1999 31-12-1999 2005ILI^ _^ .

.-i ...

2 Accounts Payable (Creditors vouchers) 1 01-01 -2000 31-12-2000 2006

I

3 Accounts Payable (Creditors vouchers) 01-01-2001 31-12-2001 2007

-

4 .Accounts Payable (Creditors vouchers) 01-01-2002 31-12-2002 2008I

~15 Accounts Payable (Creditors vouchers) 01-01-2003 31-12-2003 2009I

r" -

6 Accounts Payable (Creditors vouchers) 01-01-2004 31-12-2004 2010 r1

*«!. fr.<

Recommendation: That Council resolves to dispose of accounts payable financialrecords for the years 1999 to 2004 in accordance with NSWState Records legislation.

ATTACHMENTS

^ ^n^-l <^ - GT=^«-Andrew CrokeDirector of Finance & Administration

C36a f ...........» .

Subject: Interim Audit by Morse Group Accountants

FUe No: TRIM 10/24

Precis: Interim External Audit Review for 2010/2011

Budget: Nil Impact

8. INTERDM AUDIT - MORSE GROUP ACCOUNTANTS

Upper Lachlan Shire Council's external auditors, Morse Group Accountants will becommencing their 2010/2011 interim audit on Monday, 2 May 2011.

Morse Group wm attend the CrookwellandGmimng Offices dunng the three days onsite visitation and will review Council's financial management processes, internalcontrol procedures and prepare a management report for Council upon completion ofthe audit.


ATTACHMENTS

Nil.

[-v"^~<-u-> G-CTC,-A<-<_Andrew Croke


C37. .. ..

finance and administration - upper lachlan shire · 2015-06-28 · reports tabled at the ordinary...

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