finances and the management of library digitization for cultural materials in small library settings...
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Finances and the Management of Library Digitization for Cultural
Materials in Small Library Settings
Amy Adams & Kathleen Dolan
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Finances
The financial responsibility of the public library is to provide strong fiscal management tactics in the governance of the library itself with relation to the needs and wants of the community it serves.
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Finances
Funding can come from: Tax dollars Community fundraising Private benefactors Grants
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Project Context & Scope
Digitization of cultural materials in small library settings
Finances include all money funding the library (money coming in) and money being spent on projects, programs, materials, and staff (money going out)
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Project Goals
To develop a PMP manual representing guidelines in a library automation framework for digitizing culture-specific materials in small libraries
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Finances and Small Libraries:considerations
How is funding gathered? What are the rules/law? Who determines how money is spent? Where does the money come from? Budget details and restrictions? How is collection development handled? Size of the community?
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Finances and Small Libraries:addressing the considerations
Develop a thorough policy for budgetary rules
Be aware of regulations set by any funding source
Establish clear collection development policies
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Finances and Cultural Materials:considerations
What are the financial laws for the region? Restrictions on how the money can be spent? What kind of items can be purchased for the
library? Will the community support the library? How is funding secured? What does the community want? What are the available sources of materials
specific to the culture and that culture’s needs?
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Finances and Cultural Materials:addressing the considerations
Ensure policies and procedures follow any laws or restrictions
Explore community wants and needs through data gathering and analysis
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Finances and Digitization:Considerations
How are digitization needs broken down in the budget?
Is there enough money for software/hardware?
Funds to hire/contract a digitization specialist?
Will there be training for the staff? Will there be money set aside to hire an IT
staff member? How will the digital material funding be
maintained?
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Finances and Digitization:addressing the considerations
Compare what is available—is one particular software less expensive?
Establish policies, if needed, regarding inclusion of items in the budget
Explore strategies for long-term funding
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Websites Example of a budgetary policy:
http://www.icpl.org/about/policies/finance.php IFLA’s booklet on developing a collection
development policy: http://www.ifla.org/VII/s14/nd1/gcdp-e.pdf
NINCH’s suggestions for maintaining long-term funding: http://www.nyu.edu/its/humanities/ninchguide/XI/
Example of an operating budget (MPL): http://www.mplib.org/budget.asp