financial committee 2 · snyman, lisma from: pieter le roux sent: 23 november 2018 to: vosloo,...

INDEX

F17-04/2019

MONTHLY REPORT FROM THE SUPPLY CHAIN MANAGEMENT SECTION, AS AT 28

FEBRUARY 2019 ................................................................................................................................ 1

F18-04/2019 MONTHLY DEVIATION REPORT BY SUPPLY CHAIN MANAGEMENT FOR THE

PERIOD ENDING 28 FEBRUARY 2019 ........................................................................................ 12

F19-04/2019 WRITING OFF OF INTEREST AT 22 FYNBOS DRIVE, GREAT BRAK RIVER –

ACCOUNT 370001370207 ............................................................................................................... 19

F20-04/2019

MONTHLY INVESTMENT AND LIQUIDITY REPORTS AS AT 28 FEBRUARY 2019....... 31

FINANCIAL COMMITTEE 1

F17-04/2019

MONTHLY REPORT FROM THE SUPPLY CHAIN

MANAGEMENT SECTION, AS AT 28 FEBRUARY 2019

File Number: 9/2/1/7

Report By: SNYMANL

Item Reference Number: 5335597

PURPOSE AND BACKGROUND / DOEL EN AGTERGROND

The attached report serves to inform Council of the financial issues in the Supply Chain

Management Section on a monthly basis.

RECOMMENDATION

That the following recommendation be made to Council:

“That cognisance be taken of the monthly report for the period ending 28 February 2019, as

attached hereto.”

ISINDULULO

Ukuba esi sindululo silandelayo senziwe kwiBhunga:

“Ukubkuthatyatelwe ingqwalselaingxelo youtyeshelo njengko ilungiswe licndelo loLawulo

lweKhonkco loBoneleo kwisigaba esiphela ngowe 29 Febhuwari 2019.”


F18-04/2019

MONTHLY DEVIATION REPORT BY SUPPLY CHAIN

MANAGEMENT FOR THE PERIOD ENDING 28 FEBRUARY

2019


Report By: SNYMANL



This report serves to inform Council of the financial issues in the Supply Chain Management

Section on a monthly basis.

RECOMMENDATION

That the following recommendation be made to Council:

“That cognisance be taken of the deviation report as prepared by Supply Chain Management

for the period ended 28 February 2019.”

ISINDULULO


Ukuba kuthatyathelwe ingqwalasela ingxelo yotyeshelo njengoko iqulunqwe luLawulo

lweKhonkco loBonelelo kwisigaba esiphele ngowama 28 Febhuwari 2019.


F19-04/2019

WRITING OFF OF INTEREST AT 22 FYNBOS DRIVE, GREAT

BRAK RIVER – ACCOUNT 370001370207

File Number 5/13/1

Report By: SNYMANL


PURPOSE AND BACKGROUND

That Council considers the writing off of interest at 22 Fynbos Drive, Great Brak River.

DISCUSSION AND MOTIVATION

The owner of 22 Fynbos Drive, Great Brak River is SS Voigt and is owner since 6 January

2016. Ms Voigt’s husband passed away approximately 4 years ago and she experienced

psychological trauma which afforded her various expensive treatments and she was taken up

in a house for the elderly for suitable care. The rent for this property had to carry these costs

where the owner was accommodated. Ms Voigt however also arranged that her son in law

Mr, Pieter Daniel le Roux receives power of attorney to act on her behalf.

Ms SS Voigt placed a lessee in the house and a services account was opened in the name of

Brigitte Leonard on 9 February 2016. The account fell into arrears many times and the

Leonards continuously requested postponement to pay a few days later than the due date.

They however held to this arrangement until a certain period. Thereafter they only made

sporadic payments, and after the electricity supply was terminated for non-payment, they

stopped paying. The basic fees for the water, electricity and refuse continued being levied.

The collection actions on Leonard’s name continued and summons was issued on which

defence was recorded. Mr Leonard visited our offices in a very threatening manner and this

account was handed over to Council’s attorney, Diedericks to deal with the defence matter.

When Ms Voigt’s son in law became involved, with the account (he has power of attorney),

the Leonards owed much in rent to the owner. Our offices were thus contacted to establish

the state of affairs with the services account. Seeing that the owner and her son in law

removed the Leonards from the house with much effort, they wished to place new lessees in

the house.

According to the Credit and Debt Recovery Policy, a new services account is not opened if

there is debt on the erf. The owner thus paid the outstanding amount of R26 104.69 on 23

November 2018 that brought the account up to date.

FINANCIAL IMPLICATIONS


In the light of the previous information, Mr Daniel le Roux requested whether Ms. Voigt can

be accommodated with some of the levies that took place. She used this rent to pay her

accommodation in the home for the elderly and also had to put new lessees in her house to

cover these costs. Before this could take place however, she first had to pay this large

amount of R26 104,69.

RELEVANT LEGISLATION / RELEVANTE WETGEWING

The following is an extraction from the Debt and Recovery Policy:

"11 IRRECOVERABLE DEBT

The Municipal Council may, on recommendation from the Municipal Manager, or any duly

delegated official, write off any debt or portion thereof, provided that the Municipal Council

is satisfied that the debt or portion thereof is irrecoverable or that it will be in the best

interest of the municipality to accept part payment of the debt in full and final settlement.

The Executive Mayor may recommend to the municipal council that any outstanding debt or

portion thereof be written off, if in his/her opinion it would be in the best interest of the

municipality, and that the writing off of the debt will not be contrary to the provisions of the

Local Government: Municipal Finance Management Act, No. 56 of 2003.

The Executive Mayor and Municipal Manager also have the right to authorise write off, of

debt if the amount falls within their delegated power.”

COMMENTS FROM FINANCIAL SERVICES

Approved.

COMMENTS FROM CORPORATE SERVICES

Recommendation is supported .

COMMENTS FROM DEVELOPMENT AND PLANNING SERVICES

Recommendation is supported .

COMMENTS FROM TECHNICAL SERVICES

No further comments.

COMMENTS FROM LEGAL SERVICES


COMMENTS FROM COMMUNITY SERVICES


COMMENTS FROM MUNICIPAL MANAGER

Noted.


CONCLUSION / SAMEVATTING

After a thorough investigation it was found that service estimates took place on this account,

and that a decision was taken that should your account be one of them, a 6 month down

payment arrangement can be made, without interest, without auxiliary being deducted from

electricity purchases as well as no handing over on the amount that becomes in arrears on a

monthly basis.

The amount I question for possible writing off is R1 527,84.

RECOMMENDATION

That the following recommendation is made to Council.

“That the outstanding interest amount in respect of 22 Fynbos Avenue, Great Brak River, to

the amount of R857, 96 and admin fees of R669,88 (total R1 527,84) with any interest up to

date of approval, be written off.”

ISINDULULO


"Ukuba isixa-mali esiyinzala nesisemva malunga nendawo ekwa 22 Fynboslaan, eGroot

Braka, esisixa-mali esingange R857,96 kunye neendleko zolawulo eziyi R669, 88 (iyonke

R1 527, 84) kunye nayo nayiphina enye inzala engakhona ukuza kuma kumhla wogunyaziso,

icinywe ezincwadini".


Snyman, Lisma

From: Pieter le Roux

Sent: 23 November 2018

To: Vosloo, Marone

Cc: Benn, Sanda

Subject: Account

Good day,

After discussion with your office, I direct the following letter to you.

1. Herewith the following documentation:

1.1 Special procuration where writer was appointed to deal with the matter on behalf of

Ms SS Voigt.

1.2 Proof of payment of service account: (R26 104-69).

2. Herewith, on behalf of my mother in law, I wish to submit the following.

2.1 My father in law passed away approximately 4 years ago and my elderly mother in

law experienced a psychological illness that caused various expensive treatments. As a

result, she was taken up in a home for the elderly to receive suitable care. In order to pay

for this, she had to lease her house in Great Brak River, but the lessees failed to pay and

after an expensive and drawn out legal process, we managed to evict them but with the

result that she lost close to 2 years’ worth of rent income. Furthermore the lessees also

failed to pay their municipal service account and to lease the house again, it placed

mother in a position that she had to pay R26 104,69.

We therefore direct a request to take her circumstances into consideration and to consider full

or partial remission for this account which was the result of a ruthless exploiter of vulnerable

persons.

2.2 Furthermore you are requested to refund the deposit of R2533.00 to SS Viogt seeing

that she paid their arrears and it is unlikely that collection from Ms Leonard will take

place.

3. The bank details of Ms Voigt is as follows: FNB Encore Gold Cheque

Number 62505578429

4. I hope and trust that you will favourably consider the request.

Pieter le Roux


F20-04/2019

MONTHLY INVESTMENT AND LIQUIDITY REPORTS AS AT 28

FEBRUARY 2019


Report By: SNYMANL



To inform Council on a monthly basis of all financial issues in the Finance Section.

RECOMMENDATION

That cognisance be taken of the monthly investment and liquidity reports of the Finance

Section as at 28 February 2019.

ISINDULULO

Ukuba kuthtyathelwe ingqwalasela iingxelo zenyanga zotyalo-mali ezihuma kwiCadelo

leNgeniso ukuya kowama 28 Febhuwari 2019.

financial committee 2 · snyman, lisma from: pieter le roux sent: 23 november 2018 to: vosloo,...

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