· pdf file11 five (5) more districts namely gandhinagar, ahmedabad, rajkot ... town planning...
TRANSCRIPT
Index
Sr. No.
Chapter Page No.
1 Background : What is Re-Survey of Land ? 1 to 5
2 Legal Sanctions and Tender Process 6 to 17
3 Pre Survey Activities of Re Survey ( By offices of
Revenue Department )
18 to 22
4 Establishment of Ground Control Network ( GCN ) in entire District
23 to 32
5 Planning for Re Survey Gramsabha 33 to 40
6 Pre Survey Activities, Utilisation of ROR data for
Re Survey work & Data Entry ( By Survey Agency )
41 to 43
7 Detailed measurement of Land 44 to 68
8 Post Survey Activities 69 to 73
9 Preparing final Revenue Record and its checking 74 to 77
10 Promulgation of Record 78 to 80
11 Resurvey Using Computerized Land Records 81 to 90
12 Legal Provisions for Resurvey - under laws &
rules
91 to 96
13 Circulars published on Resurvey Subject 97 to 98
14 Draft Tender for Resurvey ( Copy of the RFP
published for Resurvey of Anand & other Seven
districts of Gujarat State ), pre-bid clarifications,
Technical evaluation sheet & copy of Contract
99 to 281
15 INCEPTION REPORT 283 to 294
- 1 -
Chapter-1
Background: What is Re- Survey of Land ? Land Survey in Gujarat State
The original land survey was carried out and revenue record was
generated during the year 1886 to 1920 by the British and old Princely
States. The object of this survey was to collect land revenue ( Akar) form the
holder of land in proportion of area of land held by that holder. After the
original survey, except to some Tribal Area villages, Resurvey has not been
carried out in any part of the State. As per prevailing provisions of the
Gujarat Land Revenue Code , the rate of land revenue ( Akar) to be payable
to the Government was guaranteed for 30 years only. So to update the land
revenue at an interval of 30 years , it is required to carry out resurvey &
prepare new land records.
History of Land Survey in Gujarat State :
SR. No.
AREAS SURVEY YEARS
1 Original Survey in five Districts of erstwhile Bombay Presidency (i) Ahmedabad (ii) Kheda ( and Anand ) (iii) Surat (and Navsari ) (iv) Bharuch ( and Narmada ) (v) Panchmahal ( and Dahod )
1880 to 1900
2 Ex – Inam villages of above five districts 1947 to 1950
- 2 -
3 Villages of former Princely States where Survey was completed during Ex- State regime and were treated as scientifically surveyed.
1880 to 1950
4 Ex- Merged state i.e un-surveyed villages of these areas
1954 to 1969
5 Villages of Dang District (Tribal District ) 1948 to 1969
6 Resurvey / Revision Survey of the Ex- Saurashtra area villages ( un-surveyed and /or party surveyed
1948 to 1956
7 Survey of Villages of Kachchh District 1950 to 1974
Criteria to carry out Re Survey. Under the existing law , the Government can declare resurvey without re -
calculation of assessment in below mentioned conditions.
> 25% Difference found between original land record and the
ground realities,
or
> 25% of land record become torn or destroyed ,
or
> 30 years completed of original survey or even before of it if required
Legal Provision for Re Survey After 30 years of original survey or even prior to it , under Section 95, 106
and 135 G of the Gujarat Land Revenue Code , the Government can declare
to carryout resurvey of agriculture land without recalculation of revenue
assessment.
- 3 -
Why Re Survey of Land ? After the original survey, changes in the land use happens due to
various reasons like;
Acquisition of Land for Canals/ Roads and public utility works
by the Government. Distribution of land amongst the khatedar (joint land holders /
holders of joint family), mutual distribution and sub division of
land amongst brothers.
Backlog of measurement in case of land grant by Government.,
unauthorized usage of non agriculture land and other backlog
of measurement. Intentionally or unintentionally encroachment of land takes
place by the holder.
The old land survey was carried out with the help of
conventional land survey technology like Cross Staff and Chain,
manual errors in measurement was also there, and tolerance limit of
2% to 5% was allowed while deciding the final area of any land parcel .
Due to these reasons existing land records do not depicts ground
reality so far as the area of particular land parcel is concerned.
Difference of area in original record and in cadastral village map.
And for development work also accurate and updated land record indeed needed. Moreover ;
Modern land survey technology and record created during
old survey is not comparable. While deciding final area of particular survey no. , under
original survey 5 % tolerance limit was considered hence
even digitization of old map cannot show and prove ground
reality.
- 4 -
During the original survey, accurate geo -referenced
observation was not taken but it was carried out with local
reference. Hence boundary of any two adjoining cadastral
village maps are either overlapping or interacting .
10% to 15% field measurement records ( FMB records) and
other records are torn or lost. Modality of Resurvey Under the direct supervision of the land survey department,
expert survey agency will carry out this resurvey work. Moreover , a special
NLRMP Cell at the State level is created for technical supervision, checking
of data, training and guidance. Advantages of Resurvey Project
Unique usage of land record across the State. Usage of latest land survey technology - Establishment of
State level survey grid. Availability of Accurate & updated land records to the
people. . Accurate, digitized and easily updatable land records means transparent land administration for the people.
Easy availability of record through Civic Centres and
information via info KIOSK.
Digital records means easy processing of record and
various layers of information can be attached to it i.e
GIS ready record.
Record can be made available on internet and GSWAN .
Easy maintenance, checking and updating of record. New village Form No. 7 ( ROR ) with land parcel map
(graphic) leads to transparency & easy understanding of
record to people. Office work of District Inspector of Land Records office
can be made fully computerized.
Speedy disposal of land measurement applications.
- 5 -
Planning of Resurvey in Gujarat State : TThhiiss pprrooggrraammmmmmee ooff rreessuurrvveeyy wwaass ssttaarrtteedd dduurriinngg 22000099--1100 aanndd bbyy tthhee yyeeaarr
22001155 iitt iiss ppllaannnneedd ttoo ccoommpplleettee tthhiiss wwoorrkk iinn tthhee SSttaattee.. DDuurriinngg tthhee ffiirrsstt yyeeaarr,,
iitt wwaass ppllaannnneedd ttoo ccaarrrryyoouutt rreessuurrvveeyy ooff aaggrriiccuullttuurree llaanndd aanndd ccrreeaattiioonn ffrreesshh
llaanndd rreeccoorrdd iinn tthhee ddiissttrriiccttss ooff JJaammnnaaggaarr aanndd PPaattaann .. DDuurriinngg tthhee yyeeaarr 22001100--
1111 ffiivvee ((55)) mmoorree ddiissttrriiccttss nnaammeellyy GGaannddhhiinnaaggaarr,, AAhhmmeeddaabbaadd,, RRaajjkkoott,,
KKaacchhcchhhh aanndd SSaabbaarrkkaanntthhaa wweerree ccoovveerreedd uunnddeerr tthhee sscchheemmee aanndd wwoorrkk wwaass
ssttaarrtteedd.. TThhrreeee ((33)) mmoorree ddiissttrriiccttss nnaammeellyy VVaaddooddaarraa,, SSuurreennddrraannaaggaarr aanndd TTaappii
aarree ccoovveerreedd uunnddeerr rreessuurrvveeyy dduurriinngg tthhee yyeeaarr 22001111--1122.. .. WWhheerreeaass ffiinnaanncciiaall
pprroovviissiioonn aammoouunnttiinngg ttoo RRss.. 112277..1166 CCrroorree hhaass mmaaddee iinn tthhee SSttaattee bbuuddggeett ttoo
ccoovveerr ttwweellvvee ((1122)) mmoorree ddiissttrriiccttss aanndd tthhee RRFFPP ffoorr iitt iiss pprreeppaarreedd ..
TThheerree aarree vvaarriioouuss ccoommppoonneennttss aanndd ssttaakkee hhoollddeerrss ooff tthhee rreessuurrvveeyy wwoorrkk..
SSoo ffoorr tthhee gguuiiddaannccee ooff tthhee ccoonncceerrnneedd ssttaakkeehhoollddeerrss ,, tthhiiss ssppeecciiaall rreessuurrvveeyy
mmaannuuaall iiss pprreeppaarreedd.. IInn tthhiiss mmaannuuaall iitt iiss cclleeaarrllyy ssttaatteedd aass ttoo wwhhoo wwiillll ddoo
wwhhaatt aanndd wwiitthhiinn wwhhaatt ttiimmeeffrraammee,, wwhhoo wwiillll rreeppoorrtt ttoo wwhhoomm aanndd iinn wwhhiicchh
ffoorrmmaatt,, wwhhoo wwiillll cchheecckk wwhhaatt aanndd ppeerrcceennttiillee ooff cchheecckkiinngg ooff wwoorrkk,, ffoorrmmaatt ooff
tthhee cceerrttiiffiiccaattee ttoo bbee pprroodduucceedd eettcc.. aarree aallssoo ccoovveerreedd .. MMoorreeoovveerr ddiiffffeerreenntt
rreellaatteedd GGoovveerrnnmmeenntt//ooffffiiccee cciirrccuullaarrss,, tteennddeerr ddooccuummeenntt pprreeppaarreedd ffoorr rreessuurrvveeyy
wwoorrkk uunnddeerr NNLLRRMMPP && ppuubblliisshheedd bbyy tthhee SSeettttlleemmeenntt CCoommmmiissssiioonneerr &&
DDiirreeccttoorr ooff LLaanndd RReeccoorrddss aanndd vvaarriioouuss iinnssttrruuccttiioonnss iissssuueedd iinn tthhee ssuubbjjeecctt
mmaatttteerr uuppttoo FFeebbrruuaarryy,, 22001122 oonn tthhee bbaassiiss ooff ddeeppaarrttmmeenntt oobbsseerrvvaattiioonnss aanndd
eexxppeerriieenncceess aarree ccoovveerreedd iinn tthhiiss rreessuurrvveeyy pprroocceessss mmaannuuaall..
- 6 -
Chapter-2
Legal Sanctions and Tender Process
The Resurvey activity restricted to tribal area were carried out by the
Administration department of the land record offices in the State. It is not
possible to carry out resurvey activity through the Administration office
of the department due to development of latest technology and since it is
decided to cover the entire state. Looking to the magnitude of covering
the entire State in the Resurvey activity, the latest technology of Survey,
the technical know how of the Surveyor, field staff, the supervisory and
administrative staff, computer and other allied machine operator,
vehicles etc., a need of national level survey agency has arisen. Special
Tenders have been prepared to carry out identical activity in the entire
state and with a view to bring forth the national level agency for carrying
out the national level survey activity in the entire state. This Tender have
been divided into two parts; one Technical and the other one
Commercial. The following items have been covered in the Technical
division:
Major Contents:
Introduction and background
Vision and objectives
About land records in State (Example in Gujarat State)
Present system
Department structure
RFP Schedule
Dates of commencement and completion, date of technical
evaluation.
Qualifying marks.
Technical presentation
Processing Of Commercial bid
Formal Approval of Government
- 7 -
SCOPE OF WORK & CONTEXT OF PROJECT
Scope Of Work
Deliverables (Formats, No. Colour Code, List Of Revenue
Records, etc.)
Project Area Details
District Area
No. Of Villages,
No. of Parcels, Sub Divisions
City Area
Forest & Other Sensitive Areas (not to be covered under
survey)
APPROACH TO SURVEY AND PILOT IMPLEMENTATION ROLE AND RESPONSIBILITIES
Responsibilities of Settlement Commissioner and Director of Land
Records or Responsible Government Office/Organsation.
Responsibility of Survey Agency
Survey Process Methodology and Deliverables
Technical Specifications and Digitization of Land Survey.
IEC Activities, Gram Sabhas etc.
Survey of Government lands
Generation of draft LPM and Distribution of notices
Objection handling (Adjudication)
Record promulgation by Deputy Collector/Prant Officer in Gujarat
state
Output Guidelines For Survey Agency
o Formats for Graphical Record
o Choice Of Software & Standards
o Reports sample Templates
o Data Collection Samples Templates
- 8 -
District Maps (Sample Guide Maps)
Mainly following items are covered under the Commercial Part.
Pre Bid Conference
Formation of Consortium & Eligibility Criteria (Separate Slide)
Bid Security
Evaluation & Pre-Qualification Criteria
Proposal Presentation (Technical Committee of the SC & DLR)
Technical Presentation (State Level Committee)
Evaluation of Commercial Bid-Award of Contract
Implementation Schedule-Guideline
Payment Terms
Penalty Clause
With a view to achieve the Resurvey activity in the best possible
manner, it is explained as to who and how the activity will be carried out
at every stage and which activity will be covered in this Tender. With a
view to carry out the administrative activity in a fixed way, the following
items are to be implemented.
Sr. No.
Details of activity
Who will carry out the activity
Details of items to be implemented
Remark/Time frame
1 Process of
commenci
ng the
Resurvey
activity in
the
District
D. I. L. R.
Area, part of Survey
Number, Survey Numbers,
villages, Talukas of Districts
(the details of area of city
area, jungle area, sensitive
area)
10 days
- 9 -
Superinte
ndent
Land
Record (
SLR)
D. I. L. R., City Survey and
Town Planning Department
from the Map Sheet record,
by asking the quarry (N. I.
C.) through E- Land (E-
Dhara) Soft Ware, through
the Forest Department by
obtaining details or through
the village Form No.7 will
prepare the details of the
entire District and District
Superintendent on
examining the land record
will send it to the Settlement
Commissioner
Land
Branch of
the
Settlement
Commissio
ner
The proposal for obtaining
the permission of the
Government for the
commencement of Resurvey
in the District, As per
Sections 95, 106 and 135G
of the Gujarat Land Revenue
Code
One Week
Revenue
Departme
nt
Legal permission for
commencement of Resurvey
activity in accordance with
the Gujarat Land Revenue
Code for the Taluka of the
District, Village name,
Survey numbers, part of
Survey Numbers, area.
Before beginning of the Resurvey activity
- 10 -
Intimation
regarding
Resurvey
Activity
Land
Branch of
the office
of
Settlement
Commissi
oner
On receipt of the permission
for commencement of the
Resurvey Activity in the
concerned District from the
Revenue Department, the
concerned District Collector,
Superintendent, Land
Record, D.I.L.R. be informed
along with the Resolution of
the Government. These
offices will in turn inform
the subordinate offices.
One Week
2 When the
proposal
for
resurvey
Activity in
the new
District
should be
made.
Land
Branch of
the office
of the
Commissi
oner
On receipt of the approval of
provision of Budget in the
respective year, the formal
proposal for administrative
approval should be sent to
the concerned branch of the
Revenue Department in
such time that the activity
can be commenced on the
first day of the new financial
year.
The proposals along with
details with exact figures,
name of the District,
Talukas of the District,
Villages, Survey Number,
part of Survey Number,
area, details of proposed
In the month of March.
- 11 -
expenses, allocation of
Budget, contribution of the
central Government, and its
approval, time period of the
activity, grant allocated in
the respective year etc
3 When it
becomes
necessary
to amend
the
Tender
and how
to publish
the
Tender.
The land
branch of
the Office
of the
Commissi
oner
The resurvey activity in the
state of Gujarat has been
undertaken with the 100%
Ground truthing method
(with 100 % resurvey being
done through GPS and ETS
Machine). Therefore the
tender has been prepared by
the office of the Settlement
Commissioner for carrying
our resurvey activity by
using the GPS and
Electronic Total Station
Machine should be issued
on line within a week on
receipt of the approval if
there is a change along with
the opinion of the
Government and if there is
no change on receipt of the
administrative approval.
And its advertisement
should be made in the
newspaper of the Metro city
having vide publicity. The
- 12 -
good thing about this is that
the tender should be issued
in the month of March on
receipt of formal instruction
of the Government so that
the activity can be
commenced on the first day
of the new financial year.
4 Tender
Process
and
examinati
on pre bid
meeting
Members
of the
Technical
Committe
e and
office of
the
Commissi
oner
Pre bid Meeting: Replies to
the oral and written queries
raised by the bidders
interested in filling up the
tenders in the presence of
the representatives of the
Resurvey agencies are to be
given in this meeting. The
agencies interested in filling
up the tenders should be
requested to send their
questions through E-mail or
by post. The E-mail id and
Telephone numbers of the
respective officer to whom
the agency should send
their questions should be
sent to the agencies interest
in filling up the tenders.
Each and every questions
sent by the agencies should
be read and answered in the
fixed meeting one by one. In
On the very day, tender is opened if possible.
- 13 -
this meeting all the
questions answered by the
office should be placed on
the Website (For example, E-
tendering Website and
Nprocure.com in the State of
Gujarat) next day.
Therefore, even if any
agency which is absent can
also fill up the tenders after
studying it. For example, the
answers clarifications
given in the pre survey
meeting are given in this
manual separately which
may be please read.
5 Technical
bid
evaluation
Technical
bid
evaluation
Committe
e
Total 100 marks are fixed
for technical bid evaluation.
This Process is meant for
deciding the merits of the
bidders after giving them
marks on the basis of
technical evaluation criteria
for carrying out the resurvey
activity of the bidders. And
for that purpose details are
given in the tenders (See
Technical bid format and
Technical evaluation
criteria). In the tenders for
Resurvey activity, the
Within 1 or 2 Days
- 14 -
consortium made of more
than one agency, maximum
three agencies can also fill
up the tender. For
consortium, the standard
criteria are different for
Prime bidders and other
bidders . In this case, if the
there are two bidders, out of
total 200 marks, it is to be
converted into 100 marks
and similarly, if there are
three bidders, the marks
obtained out of 300, should
be converted into 100
marks, total marks are to be
decided. Technical bid
evaluation committee has to
examine the technical
papers. other relevant
documents and other details
submitted by the bidders,
after completing the
formality of giving marks out
of marks as mentioned in
the format a sheet of marks
obtained by all the bidders
should be prepared and a
report should be sent to the
Settlement Commissioner.
- 15 -
6 Presentati
on of
Bidders
efficiency
The
Committe
e
appointed
by the
Governme
nt for
examining
the
efficiency
This presentation of the
concerned bidders General
information of the
management, Structured
Walkthrough of proposed
approach and methodology,
relevant past experience and
case studies, miscellaneous
and clarifications etc,
matters will be examined by
the members of the
committee and will give
marks out of 100 marks.
On the day of
presentation.
7 Opening
of the
Commerci
al Bid
The land
branch of
the
Settlemen
t
commissi
oner
80% marks out of the total
marks from the documents
submitted along with the bid
of the bidders and 20%
marks given by the
Efficiency examination
Committee, on preparing a
Mark Sheet and the bidders
who has obtained more than
70 marks out of 100, the
commercial bid will be
opened. Therefore the
concerned bidder will be
informed about the marks
Within two
days on
receipt of
the report
of the
committee.
Remarks:
The
Committee
can
recommend
to go ahead
with 100%
marks on
- 16 -
and he will be informed the
date on which the online
commercial bid will be
opened will be informed
though mail, fax. Letter. The
commercial bid of the
concerned bidders will be
opened on-line in the
presence of the
representative of the
concerned bidder and other
officers of the Office.
the basis of
technical
document.
8 Proposal
to get
approval
of
Governme
nt.
Land
branch of
the Office
of the
Settlement
Commissio
ner
The proposal along with the
online rate and all the
relevant documents and
commercial bid of the
respective bidders
Within two days on opening of the commercial bid.
9 To give
L.O.I. to
the
decision of
the
Governme
nt
Land
branch of
the Office
of the
Settlemen
t
Commissi
1. The decision of the
Government will be
informed to the
concerned agencies .
2. The Security deposit (5%
of the Contract value) will
be obtained and the time
Within 2 to 3 days on receipt of the Decision of
the Government
- 17 -
oner
period of it will be the
period of total activity.
3. Contract will be made.
4. Mobilization advance on
receipt of the required
bank guarantee (5% of
the contract value) will be
paid to the concerned
agencies.
.
10 Appointm
ent of the
agency
and
intimation
of the
contract
Land
branch of
the Office
of the
Settlement
Commissio
ner
The Collector, Land Record
Superintendent and D.I.L.R.
will be intimated along with
a copy of the Contract and
will be instructed to
commence the activity.
Within a week
- 18 -
CHAPTER-3 PREPARATION OF THE RESURVEY ACTIVITY
(Pre-Survey Activity )
(THOUGH THE OFFICES OF THE REVENUE
DEPARTMENT)
Sr. No.
Details of activity
Who will carry out the activity
Details of items to be implemented
Remark/Time frame
1 Identity
Card and
the letter
for
commence
ment of
activity
Superinte
ndent
Land
Record /
Deputy
Director
Employees of the Survey
agencies to be provided with
the Identity card, the letter
mentioning the Resurvey
activity and the name of the
agency to which the work is
assigned (To whom it may
concern) One copy should
be collected from the
District Collector and the
same should be handed over
to the Survey agency. If
there is a sensitive area
falling within the District,
permission/No objection
letter of the concerned
2 to 3 days.
- 19 -
authority for carrying out
survey without disturbance
for survey activity in the
said area should be given to
the survey agency.
2 Keeping
the record
ready
D.I.L.R All the K.J.P., Land
acquisition record, remark,
Record of Village Form No.1,
Village Map, Part of the
Survey plot Book and other
relevant record.
1. Regarding records.
This matter is very
important to have old record
handy for verification after
the new survey as a base.
For this activity, the D.I.L.R.
of the District in
coordination with the Head
Quarter Assistant and
Record Keeper have to
personally verify the record
of the Taluka. In case the
record is not available, a list
of it should be made
separately.
2. Regarding K.J.P.
According to the decision of
the District Management, it
15 Days
- 20 -
should be ascertained
whether K.J.P. has been
made of the awards of the
cases of land acquisition for
the Taluka in which
Resurvey activity has to
commence. This K.J.P. has
to be sent to the village for
implementation. It is
compulsory to give effect to
this K.J.P. in the resurvey
activity, this K.J.P. should
be given to the authorized
representative of the
Resurvey agency. Receipt of
it should be obtained. This
record should be
immediately returned to the
respective D.I.L.R. office on
notifying the effect of it by
the agency.
3. CD of the Digitized
village map. The Digitized village maps
should be provided to the
resurvey agency according
to the condition of the
Resurvey tenders. Therefore
it should be ascertained
- 21 -
whether the CD of the
digitized village Map
provided by the office of the
Settlement Commissioner is
being played. If the
Computer server is provided
in the office, the data of
these CD should be
downloaded. It should also
be ascertained whether the
prints of maps are taken out
from the data. The agency
also has to use this data,
they can make use of copy
of this data for pre survey
activity. If any problem is
encountered in playing this
CD or in using the program
of it, the N.L.R.M.P. Cell
situated at Disara should be
contacted in person in
solving the problem. No
correspondence in this
regard should be made. For
- 22 -
Agency and for this Office,
this is a time bound
program as such if there is
any delay, it will be
attributed to the agency and
the project will be delayed.
In case if there is any
problem, alternatively, a
copy of the map should also
be provided to the agency. A
note should be made for the
copies provided to the
agency.
- 23 -
CHAPTER – 4
CREATION OF GROUND CONTROL NETWORK (GCN) IN WHOLE DISTRICT
Land records starts from measurement of Land and for this, drawing of
measurement means measurement data converted in to Maps. For
drawing of vertical Map, measurement of Length and width of the related
land of possession is required. In mathematical procedure of drawing
map also, it is required to divide the place in Triangles, Squares or
Rectangles which is called as Vasla. The total of such Vasla equals to the
total area of Land. Village Map can be prepared by placing map each
survey numbers to each other. But as per basic principle of survey, when
measurement is taken for big area, measurement work is started from
outskirts of the village to the centre or in other words, principle of whole
to part is followed. This avoids problems relating to overlapping or
interacting (gap between Maps or map sets on other map). GCN is created
by taking measurement through Global Positioning Machine for
particular district to ensure perfect fitting of maps in prescribed frame
before starting detailed re-survey measurement activities.
Main point of particular district is connected with network to
main point of the state along with main point of adjoining districts by
observing through DGPS. On this point of the district, data of height is
taken from any one benchmark of Survey of India. On the basis of this
data, height on Primary and secondary point data or Z of district grid is
determined. It is pertinent to note that it is experienced that Survey of
India is also finding difficulties in providing or searching benchmark data
for the district. In such cases, without waiting for data from Survey of
India, activity should be started by considering data of adjoining district
or considering 0 (Zero) height point in till true data is not available.
Survey agency should take help from surveyors of Disra. True data
should be entered in network by correcting data of total network in
computer as soon as they are available. For study of technical aspect of
- 24 -
the network, read details carefully from relevant chapter of Tender (See
Annexure 1 : Ground Control Network and Monumentation and formats
of GCN).
As explained in above para, GCN is very important to prepare
perfect map which is prepared by three stage grid by creating prescribed
benchmark in net work. Here, it should be noted that during re-survey of
Farm, limit sign (hadd nishan) are not to be prepared by Government.
Many District administration has taken following steps to create limit
sign (hadd nishan).
1. For preparing limit sign (hadd nishan) on Government Land periphery,
activity will be carried out through private agencies by inviting special
tenders.
2. For preparing limit sign (hadd nishan) on periphery of Gauchar and
land in possession of Panchayat, activity will be carried out through
private agencies by inviting special tenders by concerned District
Development Officer.
3. For creation of Limit sign (hadd nishan) at their farm or survey
number, interested Khatedar can pay prescribed cost of each stone at
rate determined for providing to District Administration for Private
Survey number by agency.
For re-survey activity, Limit sign (hadd nishan) is very
important. Hence, request should be made in gram sabha to
khatedars to create Limit sign (hadd nishan) in their places and
importance of the same should also be explained. When Limit sign
(hadd nishan) are created on periphery of Gauchar and Government
number, Talati of the village should remain present to show the true
limit. In addition to take steps to ensure that Limit sign (hadd nishan)
are properly created and maintained.
- 25 -
Sr. No.
Details of activity
Who will carry out the activity
Details of items to be implemented
Remark/Time frame
1 Grid
designing
Survey
Agency
Survey agency will make
advance planning of district
map for entire district to
determine how many
primary pockets and
secondary pockets will be
required. It should be
ensured that the stones are
Primacy stone, Rock Stone
or Hard Stone. One draft
copy of proposed grid
should be sent to DILR and
one copy to Disra,
Gandhinagar. Agency
should be in constant
contact of both offices for
the Grid creation activity.
For the net work, detailed
specifications are given in
re-survey tender. (see re-
survey tender)
3/4 days
2 Iconic
point or
Area of
Interest
Point
Survey
Agency,
Superinte
ndent
Land
Record
In center of every district
under re-survey or adjoining
district, central bank mark
is created with best
connection to work as main
point foe entire district GPS
network. In addition to this,
- 26 -
the point is connected to
adjoining district point and
main point of state at
Gandhinagar also. At this
point, height and depth from
MSL height are also entered.
Importance of this point is
very high in resurvey as
measurement of entire
district is made based on
this measurement.
Where such point to create
should be decided by
discussion between
Superintendent Land
Records of the district and
survey agency. For this
purpose guidance can be
had from District Collector.
To keep the importance for
all the persons related to
survey work, no body harm
it, and to make it a always
memorable in history of
measurement it has been
decided to make the point
an ideal point. Main point at
Gandhinagar District (at
Disra) is being developed as
monument place for visit.
Note : District Revenue
administration of
- 27 -
Sabarkantha District has
developed iconic point at
Khambhisar Village of
Meghraj Taluka, which is
very admirable and full of
information (see
photograph)
3 Ground
control
network,
checking of
Primary,
Secondary
and
tussury
stones
D.I.L.R.
and
Concerne
d Agency,
NLRMP
Cell
Disara
When Ground control
network activity is going on,
district surveyors of that
district should (1) physical
check of all the primary and
seconday points. DILR is
responsible to see that
Monumentation of all
benchmarks are done as per
tender conditions. (2) If any
employee in district knows
GPS information, take
primary data reading at
machine in the office of
DILR (3) If GPS reading is
taken, compare it with
survey agency data. (4) For
this checking DILR will get it
done by ordering to all
Taluka surveyors (5)DILR
and Superintendent Land
Records will also carryout
benchmark checking of 25%
and 50% respectively (6)
DILR should make planning
D.I.L.R- 10
days
- 28 -
in such a way that checking
activity is completed within
10 days of completion report
from agency and certificate
to that effect can be
submitted to the office of
Settlement Commissioner.
Surveyors at Disara shall
get soft data of GCN and
shall check accuracy as per
RFP and shall submit their
report to DILR and one copy
to the office of Settlement
Commissioner.
Note : There are three to
four stage activity in ground
control network, but as per
tender terms, for payment
purpose, only two categories
grids i.e. primary and
secondary stage are to be
completed. Whereas
information relating to
Tertiary and additional
points are to be completed
before detailed
measurement.
4 Permanent
monument
ation of
Ground
control
DILR and
Supdt
Land
Record
and
During resurvey activity
gram sabha, details of
primary, secondary and
tertiary stones should be
informed and it should be
To get
resolution in
Gram sabha
also
- 29 -
network
Primary,
Secondary
and
tussury
stones
District
Collector
preserved by the villagers.
For preservation of Limit
sign, public notice should be
published from the collector
office as per old procedure
regarding the permanent
limit sign stone and for
penal action for the same to
be advised to kkhatedars.
One copy of list of GCN
stones in village should be
sent to talati of village
through taluka surveyors of
DILRoffice alongwith copy of
public notice if issued by the
District Collector.
5 Completion
of GCN
activity in
entire
district
The
Survey
Agency
As per details in above para
and tender terms activity
has to be carried out. GPS
observation is to be taken
on the point as under.
1. Main point > 72
hours
2. Primary point > 12
hours
3. Secondary point > 4
hours
4. Tertiary point > 1 to
2 hours
As per tnder
terms but
maximum
21/2 months
- 30 -
GPS Observation time and accuracy details for Ground Control
Network
DGPS Control Interval – Distance
K.M. GPS Observation
Time Accuracy
Base Station Centre of AOI > 72 Hrs. 1: 1,00,000
Regional Station ( if required)
Between 40 - 50 K.M. > 12 < 24 Hrs 1: 50,000
Primary Control 16 KM average >4 Hrs 1: 50,000 Secondary Control 4 K.M. average >1-2 Hrs 1: 20,000 Tertiary Control 1 K.M. average > 15 Minutes 1: 10,000 Auxiliary Control Point
200 Mtr. or more > 15 Minutes 1: 10,000
Main survey point at Khambhisar Dist Sabarkantha (Area of Interest Point)
- 31 -
- 32 -
એર યાએર યા ઓફઓફ ટર ટટર ટ પો ટપો ટગાધીનગરંગાધીનગરં --દ સરાદ સરા
Grid of 16 km x 16 km (Model)
1
Grid Generation (State Level - 16x16 Kms)… Primary control
Gulf of Kutch
Arabian Sea
RajkotRajkotDistDist.
16 x 16
K.M.
- 33 -
CHAPTER 5 PLANNING OF RESURVEY GRAM SABHA
As explained earlier it is to state that resurvey activity for entire state
was never held. Saurashtra and Kutchh area of state were never re-
surveyed after main survey. Hence it is required that public should
also be aware of detailed information as a subject. It is experienced
that after arranging Gram Sabha, best public support at the places
where re-survey activity is started and that resulted in to correct
measurement, without error and satisfactory to the khatedars. In
such cases minimum objections are found.
During resurvey through private agency also Officers and employees of
revenue department should remain present in Gram Sabha and aim of
resurvey, its benefits, type of activity during resurvey, activity by
agency, duties of kahtedar and paiki dharak during measurement
should be explained in detail. For this purpose, DILR should co-
ordinate to keep programme in such a way that Mamlatdar, Supdt
Land Record, remain present in Gram Sabha. For big Villages and
model Village, Prant Officer and District Collector should remain
present. Planning of Gram Sabha is must before starting detailed
measurement. Re-survey Agency will prepare list of village for resurvey
in advance and shall submit to DILR so that planning for Gram
Sabha programme can be arranged. Concerned DILR shall order /
inform surveyors to remain present in Gram Sabha. Surveyor and
concerned Survey agency will give information in Gram Sabha. Agency
will distribute Board and pamphlets in Gramsabha. It is essential that
conversation is made in local language for which DILR will give
training to surveyors to help him what to explain and how to explain.
DILR shall also remain present in Gram sabha if possible.
- 34 -
Sr. No.
Details of activity
Who will carry out the activity
Details of items to be implemented
Remark/Time frame
1 Preparation
of Gram
Sabha
Calender
Survey
Agency
Survey agency should
submit calendar of Gram
Sabha at least one week
before starting detailed
measurement to DILR and
inform to village after
discussion for gram sabha.
Copy of this calendar should
also be submitted to
Mamlatdar, Prant Officer,
Supdt.Land Records,
District Development Officer
also.
one week
before
starting
detailed
measuremen
t
2 Presence of
kahtedar
in Gram
Sabha
Survey
Agency,
DILR and
Mamlatda
r
Advance intimation to be
given to Panchayat for Gram
Sabha. To get copy of
Resolution of particular date
of Sarpanch in capacity of
Chaiman and Talati in
capacity of Member
Secretary and to be kept in
record.
Ensure that DILR and
Mamlatdar present in every
Gram Sabha. In addition to
this, Other officers of
Revenue department like
Supdt Land Records and
- 35 -
Dy. Collector should try to
remain present in Gram
sabha. Where village is big ,
two or three gram sabha
should be arranged and
programme should be
arranged in such a way so
that local leaders can also
remain present.
3 Time of
Gram
Sabha
Survey
Agency,
DILR and
Mamlatda
r
Gram Sabha should be
called after 5:00 in the
evening so that khatedar
returned from work can
remain present and
maximum khatedar can
remain present. Gram sabha
in more than two villages by
one team on same day
should not be planned.
4 Informatio
n of
detailed
measurem
ent in
Gram
Sabha
Survey
Agency
and
Surveyor
of DILR
Office
Make all efforts to aware
public regarding importance
of resurvey and ensure that
more khatedars remain
present in Gram Sabha.
On day of Gram Sabha, for
publicity dhol can be used
to inform khatedars. Short
film or presentation can be
displayed in Gram Sabha for
resurvey activities.
Pamphlets of information
- 36 -
should also be distributed
so that absent khatedar can
get information from such
pamphlets.
Khatedars should be
allowed to represent his
problem and it should be
replied and clarified in Gram
Sabha. Agency should show
the machines to be used for
measurement, its
importance, speed, accuracy
should also be explained
and if possible bring such
equipments in Gram Sabha
to show it to Khatedars.
Khatedars residing out of
village should be requested
to remain present during
measurement through local
residents. If their addresses
are available, letter to be
written informing them to
remain present.
Notice Boards should be
displayed at public places
and panchayat office during
survey activity.
- 37 -
Survey agency will inform
perfectly that from which
end / which side, on which
day and which numbers
will be covered in
measurement in Gram
Sabha. It will be requested
to khatedars to remain
present and show his limit
of survey number khatedar
of adjoining limit should
also remain present during
measurement. Khatedar are
required to sign the register
of measurement of survey
agency this should be
explained and requested in
gram sabha.
For above matter, effort
should be made in such a
way that maximum
khatedar should remain
present to show their limit
at the time of measurement
so that problems can be
avoided.
5 Creation of
Gram
Samiti and
resoltion
there of
Talati
Mantri,
Surveyyor
and
Survey
During gram sabha for
resurvey, Gram samiti
should be formed. Revenue
department has created
committees at four stages,
During Gram
Sabha
- 38 -
Agency Gram Samiti is one of them
(see resolution regarding
resurvey implementation
Committees) and village has
to pass of this resolution.
Gram Samiti will extend co-
operation during resurvey
activity and survey agency
regarding measurement.
They will try to keep
khatedar present during
measurement and incase
khatedar is absent members
of committee will show the
limits of khatedar, they will
also show limits of farm,
limit of village. Main aim of
this committee is to avoid
complaints regarding limit
and measurement.
Complaints regarding limits
should be settled in village
through compromise which
will result in minimum court
cases and new record can be
implemented without ant
hurdle.
Now a days it is questioned
that gram talati has two
posts Panchayat department
and Revenue department
- 39 -
respectively. For Gram
Sabha, resolution should be
got from which talati? ,
Resolutions regarding Gram
sabha and records are lying
with Panchayat Talati. For
this, talati has to act as
Member Secretary. This
subject relates to villagers of
whole village and pertains to
many departments,
Resolution of Gram Sabha
under chairmanship of
Sarpanch should be
prepared by panchayat
talati. Talati should prepare
this resolution and copy
should be given to agency.
- 40 -
Photograph of large Gram Sabha at Patan District
1
ામામ સભાસભા
- 41 -
Chapter -6
Pre Survey Activities, Utilisation of ROR data for Re Survey work & Data Entry ( By Survey Agency )
In Gujarat State , the record of right data is computerised since year 2004.
It is nomenclatured as E-Dhara and data of village form no. 7/12 ( now VF
7) , VF 6, VF8A are maintained and the system also updating it by
registering day to day mutation. Under the resurvey it is required to have
existing information of the land holder so to obtain this latest information a
special resurvey module is prepared. The reasons for creating this special
module are :
1) To avail latest information of land holder
2) After resurvey, to reconcile and maintain the information of
land use & tenure
3) The data entry of the holder is done in local language so to avoid
data entry & any spelling mistake.
Under this special module , a node on GSWAN is provided to each DILR
office through which the survey agency can download the data of VF No. 7.
For this purpose the DIO of the respective district have to provide required
password so that data can be accessed easily.
What is FORM -A ? For resurvey work data of few field data of RoR are required . These
data are provided in specially designed Form A in which survey no., Sub
division no., name of the holder, type of the land, information about land
assessment , tenure and land use are provided. The provided data can be
used in .xls Format. The software automatically provides the running no. (
Chalto no. or temporary no. for filed survey ) for every probable survey no.
and for that no data entry required. In fact the module designed in a such a
way that it require minimum data entry. In this survey it is decided to
measure every piece of land and to give survey no. to it. In original survey,
- 42 -
the survey no. were not provided to the land like road, canal, nala , gavthan
, river, pond etc. So a special provision is also made in the software to
provide running no. for every probable survey no.
DILR also providing digitized copy of the village map along with Form
A to survey agencies. In any if digitized maps are not available , printed
map of the particular village is provided to the agency.
The survey agency carryout following pre-survey activity to ensure
that after resurvey the ground reality and record of right should matched.
1) Measurement of all sub-divided survey no.
2) Information about acquisition of land .
3) Land acquisition process is completed but survey correction has
not been carried out.
4) Land Grant by Government During this process the running no. are automatically allotted to all
sub divided survey no. There is a huge backlog of unmeasured sub divided
survey no. So during the resurvey , the agency measures all these sub
divided no. and a new survey no. is provided to all such measurement.
In case of change in land use , the DILR office prepares Kami Jasti
Patrak ( Popularly known as KJP ) . Before starting detailed survey at any
village , the survey agency also ensures that whether the survey correction
has been carried out in revenue record for all KJP or not. Due to this
process the surveyor who have to carryout field measurement is ensured
about the work to be done at the field. The survey agency marks required
details like width of the road, how many sub divided survey no. he have to
measure at field. etc.
For this work DILR and Superintendent Land Record of the respective
district have to contact or call meeting with the land acquiring institutions ,
official of forest department for forest land and officer in charge of any
sensitive area and have to make request to remain present at the time of
- 43 -
measurement of their possessed land. Moreover it should be instructed that
during such measurement they should show the actual boundary of
possessed area and ensure that their land has been measured. Once the
measurement is completed , they should accept the notice, check it and
should take objection or should bring the notice of survey agency if there is
any error in measurement of land. They should take great care to correct the
area / such error in the interest of Government.
, Form A
Required data downloaded from the Village Form no. 7/12
Note : The data provided in this form are converetd in Unicode and in Gujarati .
- 44 -
Chapter -7
Detailed Measurement of Land
Once the survey agency completes the Ground Control Network ( GCN
) , it can start detailed measurement. It should be noted that agency can
carryout detailed survey in identified villages of micro pilot project. The
survey agency have to prepare a detailed measurement programme for every
village. And following that programme, in first stage, the agency have to
measure boundary of village. And thereafter it has to measure Government
land , Gaucher land and Panchayat land on priority basis. Thereafter
measurement of boundary of Gamtal ( declared habitant area of area of
village ) , boundary of City Survey area declared under Section 126 of Guj.
Land Revenue Code or boundary of Town planning scheme takes place.
Once this exercise is over, the agency start the detailed measurement of
each and every land parcel or say it carryout measurement for all probable
survey no. The detailed measurement can be done either with Differential
Global Positioning machine or with Electronic Total Station Machine. This
measurement is carried out by the surveyor of the agency in front of land
holder and its neighbors as per the actual land/ field possession. In case of
sub division of survey no. , it is a duty of the holder to help the surveyor by
showing the possession of land at the time of measurement. It is expected
that all neighbors should remain present at the time of measurement to
avoid any confusion / or future litigation about dispute of their boundary. It
has been observed nowadays there are people who invest in agriculture land
but they do not stay at particular village. In other case some holder residing
abroad or too far away from the village and are not able to come or their
address is not known to village office. In that case the Gram Samiti can
remain present and can show the possession and also member of that
samiti can sign in the register. But in this also the notice with LPM must be
served to the holder . At the time of detailed measurement it is a duty of the
holder to sign in the measurement register maintained by survey agency.
The surveyor of the agency brings Form B at the time of detailed
- 45 -
measurement in which they fill required details. The FORM B Is specially
designed form in which existing details of RoR is given. The surveyor note
the new area as per resurvey in it. In case of change of the ground reality
or holder or any use , it should also be noted at the time of measurement in
Form B. e..g.. The land use shown in RoR is agriculture and that on field at
is factory. Or the change of holder of land . In this process the agency
download the data of RoR for the system. It may happens that after that ,
any mutation may have taken place.
Measurement in the presence of Holder and taking signature for it.
- 46 -
FORM B ( The surveyor feels the details in this form as per resurveyed land )
As informed earlier each and every piece of land is measured during
detailed measurement hence the survey agency / surveyor must ensure that
not a single land is un measured. In case of TP scheme and City Surveyed
area only outer boundary of it should be measured. It should be noted that
detailed measurement should not be carried out within it. Detailed
measurement must be carried for Land of Railway , railway tracks, all types
of road, all types of canal including that of Sardar Sarovar Narmada Nigam
- 47 -
( SSNL) and it should be ensured that all that land should have one running
or Chalta no. So that on completion of its detailed measurement , new
survey no. can be allotted.
Under this programme, it is required to attach given ( 112 type land
use ) land use code, feature code to available / found feature on the ground,
so the respective DILR should ensure it at the time of accepting village map.
To ensure that the agency is collecting the feature, the DILR should depute
his team at site to check on the basis of random sampling. Similarly the
DILR should check that the land use code of E-Dhara is inserted or not.
This is an important component of resurvey.
Sr. No.
Details of activity
Who will carry out the activity
Details of items to be implemented
Remark/ Time frame
1 To provide
the record
related to
land
acquisition
like road,
canal etc.
to the
survey
agency and
get it
measured
in detail.
All land
acquisition
authorities
& DILR
As shown earlier the
respective DILR is
responsible to provide the
required record to the
survey agency. For that it is
required to give its due
effect in survey record i.e.
the office must complete the
survey correction in LAQ
land. Moreover the DILR is
duty bound to see that the
measurement for all such
land is carried out or not.
Similarly it is the duty of All
land acquisition authorities
to verify that their land is
duly measured.
DILR is the member
- 48 -
secretary of the district level
resurvey committee. So
during the resurvey, he
should call a joint meeting
of all land acquisitions
officer under the
Chairmanship of District
Collector. In the meeting
they should be instructed to
be cautious about the
measurement of their land
holding or acquired land.
Not only that but also to
accept the notice and raise
any objection if there is an
error in the measurement.
Like other land
holder or khatedar they
should remain present at
the time of measurement
and should show the
boundary of their land. If
required record is not
available at district survey
office, the LAQ offices must
provide the copies of the
record to DILR. And the
DILR is duty bound to
provide this record to survey
agency. After due effort if
IDLR is not in a position to
get such record , the
- 49 -
respective SLR should start
the effort and ensure that
measurement must be
completed. 2 Land
Grant
cases. (
Land grant
by
Governme
nt to
private
holder ) &
process to
carryout
measurem
ent in
case there
is not
actual
possession
of land. `
Survey
agency &
DILR
The agency should measure
such cases in which there is
entry of land grant in
record of right i.e VF 7 and
the name of the holder with
order of Govt. is noted in it.
If the holder possessed the
land as shown in VF 7 ,
measurement as per actual
possession should be
carried out and also prepare
the required record.
If it is found that the
khatedar hold more land
than the granted one ( more
than 5% of the original
granted area ) , the
additional land should be
shown as encroached land.
Sometime it is
observed that the holder
himself transfer the land
from one place to another. If
original record is available
at DILR or Circle Inspector
Office, the agency first
measure the land as per
actual possession and
- 50 -
submit the report to DILR.
The office of DILR should
prepare the case and submit
it to the Mamlatdar for
decision.
The object of the land grant
is to provide the land to the
needy people for specific
purpose like to carryout
agriculture activities. Once
the process of land grant is
completed , it is a duty of
the holder to possess and
protect his land and can
enjoy the object for which it
was granted. The land grant
holder in many cases do
not hold or cultivate the
land for many years. In such
case even he donot know
where the land is? During
the resurvey such holder
suddenly rushes to village
for measurement. But in the
absence of their possession
agency or DILR is not in a
position to measure his
land. This is a clear case of
breach of condition of land
grant. And prima facie also
proves that the holder is not
- 51 -
interested in cultivation.
After examining the case,
the revenue authorities can
forfeit the land & dispose
the case in favour of the
Government. DILR should
prepare the report of such
cases and sent it to revenue
authorities and should not
compel the survey agency to
carryout measurement.
3 How to fix
the
boundary
of city
survey and
who will
help the
agency for
measurem
ent?
SLR, City
Survey
Superinten
d
dent,
Maintenan
ce
Surveyor
and Survey
agency.
City survey or measurement
of urban property is not
covered under the resurvey.
So to carry out the
measurement of outer
boundary of city survey, the
copy of the order made by
District Collector under
section 126 of the Gujarat
Land Revenue code should
be given to the survey
agency. In this order which
revenue survey no. are
included in the city survey
is clearly mentioned. The
revenue survey no. which
falls under the city surveyed
area , should also be
measured until it convert in
to Non agriculture usage.
- 52 -
For this purpose it is
required to collect the
information of such survey
no. and its boundary
should be reconcile/
checked with the original
sheet of the city survey
measurement.
Hence it is a duty of
the officer of the respective
city survey office to provide
such record to survey
agency immediately at the
time of measurement. To
decide the boundary of the
city surveyed area and to
help the survey agency , the
respective SLR should make
order the Maintenance
Surveyor (MS) of city survey
office. The MS must assist
the agency to mark /
measure the boundary of
the City survey Area , He
will carryout required
record, measurement sheet
etc during the measurement
and also will check that
whether the measurement is
properly done or not and
will also sign on it.
- 53 -
4 Detailed
Measurem
ent of
Governme
nt’s Land .
Measurem
ent of
river, nala
land etc.
Mamlatdar
, DILR and
survey
agency.
In many district the land
like river, nala etc were not
measured during the
original survey. So field
measurement record for
these lands are not
available. Similarly these
land were not assigned with
survey no. Further, the
original village maps are
more mosaiced than
measured. These maps are
not geo referenced , hence
the boundary of the river or
nala cannot be fixed with
the help of these village
maps. Moreover, the original
survey was done before 100
years , so during the span of
that period the ground
reality of many rivers has
changed than what it is
shown in the map. In many
cases the land is sub
merged into the river or
some new land on its bank.
As per the guideline
of NLRMP published by the
Government of India ,
during resurvey , the
measurement should be
carried out as per ground
- 54 -
reality ( Keeping in mind
Mirror principle of
measurement) and have to
create new record. If ,in
future Government want to
adopt ‘ The Guaranteed
Land Titling Act” then , the
measurement and record
must be as per ground
reality.
In case the filed
measurement record (
tippan ) for such type of
land is there at DILR office,
this important reference
should be utilized to check
or reconcile the
measurement. In such case
the DILR and Mamlatdar are
duty bound to check the
area of government land.
Where the tippans of
the Govt, land are available
it should be superimposed
on the new measurement
and if area is decreased by
morethan 5% , the
encroached land by the
private holder should be
filled with different colour
code , The encroached area
should be noted in the
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Encroachment register with
its shape, survey no,, name
of the holder and area.
5 How to
decide and
measure
village
boundary.
Village
committee
and Survey
agency
Copy of the digitized village
map is provided to the
survey agency. On the basis
of it and with the help of
village committee , the
agency have to measure
boundary of the village. The
agency might have
monumented some tertiary
or auxiliary points on the
village boundary. The
auxiliary points should be
monumented at bi-junction
or tir-junction of the
villages. During the
measurement if old
reference are found, it must
be taken in to consideration,
At the same time facts like
change of flowing direction
of river should not be
ignored and measurement
should be competed as per
ground reality only.
In case of newly created
villages and in case s where
the old village maps are not
available, the same process
The final
decision will
be taken by
SLR
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of measurement is to be
followed. It is possible that
over a period of time , there
may be small differences in
the boundary of village . In
this case once again it is to
remind to adopt the
principle of mirror
measurement. And due to
such difference if the total
area of the village is
changed , the new area
should be finalized and
record should be prepared
accordingly.
6 To attach
existing
land use &
feature
code
NLRMP
CELL at
DISRA and
survey
agency
It is required to attach
feature code for every land
use. To ensure the uniform
feature coding across the
state, the NLRMP Cell will
check the work done by
survey agency. The cell will
also check that the Code for
land use, tenure, various
road and that for land of
Sardar Sarovar Narmada
Nigam is incorporated in the
GIS software installed or in
use at district.
For that it is required to
procure land use from the
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E-Dhara module. The
survey agency will
implement it at the time of
measurement, e.g, The code
decided for the land of SSNL
is as below.
Narmada Main Canal 81
Branch Canal 82
Distributive canal 83
Minor Canal 84
Sub Minor Canal 85
Filled Canal 86
In all other case of
Government land , the land
use should be finalized as
actual .In case of private
land the land use should be
attached as per VF 7 or
RoR.
7 Land
acquired
but the
respective
survey
correction
has not
been
carried
DILR and
respective
survey
agency
To ensure the accuracy &
quality of the resurvey work
, DILR must provide the
required record to the
survey agency. If the entry
of LAQ is noted in RoR i.e in
VF No. 7 but survey
correction is not carried out
by district survey office by
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out. any reason, the survey
agency will carryout the
detailed measurement will
earmark its effect in record
by dotted line. In other case
the agency measure as per
the ground reality (
considering the record also )
and will prepare the record .
8 Revenue
Survey no.
covered
under the
finalized
Town
Planning
Scheme
and under
City
surveyed
area.
DILR If the final TP scheme is
implemented , only outer
boundary of the TP scheme
should be surveyed by
survey agency. Area of F
form of TP record should be
checked. The record for area
covered under Final TP
scheme should be prepared
as per TP record and
boundary by DILR and not
by survey agency.
Similarly revenue
survey no. which are
covered under the city
survey area should not be
re-measured but the
boundary of it should be
checked wit original
measurement sheet of city
survey record. The area of
the city survey is not within
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the scope of resurvey
agency.
9 What to do
, if total
area of the
village is
differ than
that of
original
area . How
to reconcile
the area.
Superinten
dent Land
record,
DILR and
Survey
agency,
In resurvey the map and
area is finalized on the basis
of actual possession or
ground reality. The original
survey was carried out very
conventional land survey
technology available at that
time. A tolerance limit of 5
% was considered while
deciding the final area of
that survey no. Further,
when old measurement
record converted in to Metric
System, rounding off
method was followed in
conversion table ( Jantri ).
So area what is shown in
the RoR do not matched
with the ground reality.
Under the resurvey it
has been also instructed by
the Department to carryout
survey for unmeasured land
of any village. If at the time
of survey , such
unmeasured land is found ,
then agency have to
measure such land and at
the end have to give one
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survey no. e,g. Land
allotted for salt pan . ( Area
which are out of CRZ line
and is in use or an order is
passed by Govt. )
In such cases, the
additional land should be
merged( added in the total
area of that village ) with
any village . The decision
will be taken by the Survey
Officer about, in which
village the area can be
added. The total area in
this will significantly
increased. It is required and
necessary to prepare
accurate, latest and true
village map as per ground
reality.
Finalising the Total area :
1. In any case, after
resurvey whatever
actual total area of
village is calculated
digitally , should be
considered as final .
2. If new land is added
outside the existing
revenue boundary of a
particular village, the
SLR should make a
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proposal to the
Government( with the
opinion of District
Collector ) increase
the total area of
particular village. The
final map should be
published after getting
the due approval of
the Government.
10 In case of
difference
in the area
of the
particular
survey no.
, which
area to be
finalized?
DILR &
Survey
Agency
Instructions regarding
finalizing the area under
resurvey work :
1. In case of difference
upto 5 % of land.
either increase or
decrease
( comparison should
be with RoR data i.e
area what is recorded
in VF 7)
Answer: To finalise new
area
2. If area increased more
than 5 % in resurvey.
Answer: Considering two
important things the final
area should be decided.
a) All adjoining owners
of that survey no.
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must be private
owners and they
donot have objection
or not have taken any
objection , the new
area should be
finalized.
b) If adjoining survey no.
is Government land
or Panchayat/
gaucher land then in
this case the agency
will superimpose the
FMB ( tippan ) of old
survey no. of govt.
land on to the new
surveyed land and
mark the
encroachment with
some other colour (
Red colour).
During the resurvey , the
agency should carryout
measurement of Govt. land
on priority basis. In if vary
nominal difference is found
in that measurement,
finalise new area. In case of
measurement of all Govt.
land , if FMB are available it
should be superimposed on
the new survey. The detail of
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encroachment should be
shown in the encroachment
register.
11 To verify
any
measurem
ent FMB (
tippan )
are
required,
What to do
if it is not
available in
record.
DILR &
Survey
agency.
If original tippan cannot be
found or available , the
tippan can be re-generated
on the basis of GUNAKAR
book of survey no. If such
gunakar book is not
available, then verification of
the new measurement
should be done taking
digitized village map as a
base. But agency have to
put such cases before DILR
for instructions if any.
It should be noted
that priority to use digitized
village map for verification
is the last. DILR can also
verify the new measurement
with previously measured
cases.
12 Measurem
ent of Sub
Division
no,
Survey
Agency,
Pot Hissa
Surveyor of
DILR office
and
respective
12.1
Measurement for land
holder whose are recorded
in RoR ( VF 7) :
Survey for all such sub
division no, should be
carried out in their present
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holders and as per the field
possession shown by them
at site. Once the survey is
completed, the holder have
to sign the measurement
register kept by survey
agency. . After resurvey all
such sub division survey no.
will be allotted new survey
no.
12.2
Measurement for land
holder whose are recorded
in RoR ( VF 7) but do not
remain present at the time
of survey:
If the holder do not
remain present even after
dedicated efforts of the
agency or DILR, the survey
should be completed in the
presence of Gram Saminti
and Land Parcel Maps
should be generated as per
area recorded in VF 7.
12.3
Measurement of such holder
whose names are not
recorded in VF no. 7 .
During resurvey it has
been observed that some
holders ask the agency to
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survey land even if their
names are not recorded in
RoR. The survey in case
should not be taken up for
those land holders, whose
name are not recorded in VF
7. If any mutual sub
division is done amongst the
holder and cultivating the
land individually, in that
case also, survey should not
be taken up and they
should asked to register
their transaction with
Mamlatdar Office . Untill
their mutation entry is not
finalized , survey should not
be taken up.
13 Survey of
Multi
Khata
holder
Survey
agency &
DILR
This is a case of multiple
holder of land within one
survey no. the area of the
individual holder is recorded
in VF 7 without any sub
division or creating separate
VF 7 page ( paiki page ).
As all are the separate
holders and their area is
recorded separately , the
survey agency have to
generate new running no.
and carry out survey for all
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such holder individually.
Each such holder will have
right to receive notice and in
future there will be new
survey no. for all such
holding.
14 Authorized
( legal)
usage of
land for
industrial
or Non
agricultura
l purpose.
Survey
agency &
DILR
In many cases, the industry
get NA usage permission for
more than one survey no. .
Once the government grant
NA sanction, it is impossible
for the industry or such
land user to preserve
boundary of old survey no.
The unit uses its land as per
their approved plan.
In this case, the
survey office should conduct
the survey of outer
boundary of the unit only (
i.e outer boundary or
compound wall of all such
survey no. in use ) and
should merge all survey no.
and give one single survey
no. for total land.
The same process
should be adopted in case of
very big industrial unit or
even SEZ.
15 Authorized
( legal)
Survey
agency &
In some cases it is observed
that the industrial unit is
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usage of
land for
industrial
or Non
agricultura
l purpose
of more
than one
village.
DILR spread in more than one
village. Or say it is using or
has acquired land of more
than one village. For this
case also the survey officer
should follow the process as
shown in para 13 of above.
But the question may
arise that in which village
the consolidated land or new
survey no. should be
recoded. For this the name
of the village where this
industrial unit is registered
and where their official
correspondence is carried
out should be verified
considered. This new
consolidated survey no. will
now become the part of that
village hence, to that extent
the total area of that village
will be increased. In this
case the area of the survey
no. of other village
will be deducted form the
total land of that villages.
16 Measurem
ent of Vada
Land
Survey
agency &
DILR
Survey should not be taken
up for vada land of Gamtal .
But it should be taken up
for Vada land recorded in
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VF 7 and that land must be
out of Gamtal i.e in Simtal. (
Revenue area)
The nature of the
tenure of Vada land is like
restricted tenure , so do not
allot new survey no. to such
land. On the contrary their
old identity should be
maintained. e.g. In
Jamnagar the vada land are
identified as V 1 , V2 , hence
these no. should be
maintained.
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Chapter-8
Post Survey Activities
In Resurvey , the detailed measurement is taken up keeping in mind RFP of
resurvey, Revenue laws and rules, Notifications, Circulars and instructions
issued by Revenue department. Survey is carried out as per ground reality
but the final land record is to prepared on the basis of existing rules and
regulations.
In the previous chapters, it is noted that before commencing the
survey, the survey agency collect the data of RoR in Form A and try to
match it with digitized village map. Once the survey is completed , it is
required to get the signature of every holder in measurement register as per
the process adopted in the RFP . Thereafter the agency process the field
survey data , prepare a land parcel map and also generate the notice
inviting objections with the Land Parcel Map (LPM). This is a special notice
designed for resurvey work in which the information about the land area is
show as per existing ROR data ( old information ) and area as per resurvey
( new information ). In the LPM the area in Hectare- Are- Meter is given
along with measurement detail of that survey no. ( outer boundary survey
detail ) is given in Meter-CM. & direction of North is given. The adjudicator (
surveyor of DILR office) have to sign all the notices generated by Survey
agency. Sometime it is observed that the surveyor sign it very late .this leads
to delay in whole record promulgation process. The DILR of the respective
district should arrange the work in such a way that the surveyor should
immediately sign all notices as and when the agency deliver it to office.
Under this specially prepared notice ,the attention of the holder of the
survey no. is drawn to the fact that he has to check the data or the
measurement details of LPM within 10 days from the date of serving of
notice. It is also intimated in the notice that , the map what is shown in the
Notice will be finalized. So if the holder finds any error in measurement
detail, it should be intimated in writing to survey officer at village (while
taking objection ) within 10days. The objection register is kept at Panchayat
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office. All objections should be noted in that register. The have to serve the
notices to every holder. If they are residing out of village , then notice must
be served by registered post to all such holders.
The register will be prepared by survey agency and the Gram Talati (
Panchayat talati) have to accept objections from the holder. Afterwards , he
has to submit this register to the adjudicator of the DILR office. On
completion of the 10 days notice period , DILR have to arrange to redress all
objections through adjudicator . Any identified surveyor have to play role of
adjudicator and he should inform the date of adjudication in advance to all
khatedar. At the time of adjudication, the survey agency will assist him by
providing a surveyor with an survey instrument and allied record. The
adjudicator will resolve all objections and if required will re=measure the
land in the presence of khatedar and will try to satisfy the holder. Once the
objection is redressed , the adjudicator will take signature of the holder in
the objection register.
Once this process is over by the DILR , keeping in mind the
adjudicated record the survey agency have to prepare final land record and
all allied register as stated in RFP.
Sr. No.
Details of activity
Who will carry out the activity
Details of items to be implemented
Remark/ Time frame
1 To prepare LMP
and generate
Notice with it.
Survey
Agency
Once the survey is
completed, agency have to
generate notice by
processing the survey
data and prepare map
with dimensions.
Within 10
to 15
days of
measure
ment.
2 Notice for sub
division of land
Survey
agency
During the survey, the
agency should note the
name of the holder with
the detail of their
particular portion /
direction of land. i.e. who
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holds which part of land
to avoid in mistake in
name of holder in notices.
The notice must be served
to every holder of the land.
3 Which type of
information
should be
provided in the
LPM
Survey
agency
In re survey the revenue
authority is finalise the
Land Parcel Map and
calculate the area taking it
as base. So all other
information and feature
captured during the
survey , is additional
information & should not
be shown with LPM.
The information
like name of the holder,
old information of area of
land, adjoining survey no.,
new area as per resurvey,
dimensions, scale of
survey, North direction
should be included in the
LPM.
The suggested scale of
printing is 1:500 and
small scale if area is too
large.
4 Where to show all
captured features
Survey
agency
The feature captured on
the field is not the part of
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ROR. Hence it should be
shown in the GIS base
Village Map separately.
5 Pot Kharaba DILR &
survey
agency
The area of the pot
kharaba is separately
shown in VF 7 but in most
cases the holders have
merged the area of pot
kharaba land into
cultivated ( layak ) land.
During the survey, they
are not in a position to
show the boundary of pot
kharaba. Hence the
agency cannot measure
the pot kharaba land . So
after resurvey , combined
area of cultivated and pot
kharaba should be
calculated. In the final
record the area of pot
kharaba should be shown
as recorded in RoR.
It is to be noted that
the State Government has
suspended collecting land
revenue from agriculture
land since 1997. So in
resurvey the Department
is not taking up the
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process of classification of
land – so there is no
question of calculation/
revision of land
assessment. ( land
revenue). But for the
purpose of preparation of
final land record, the land
assessment should be
calculated keeping in
mind common assessment
rate ( Moxdar ) for that
village on pro-rata basis.
In Form A ,the
detail of pot kharaba land
and akar is not provided.
So while preparing the
Form C , these data
should be collected from
E-dhara data and final
data should be submitted
to generate new VF 7.
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Chapter-9
Preparation of Final record and its checking.
The biggest challenge in the resurvey project is the acceptance of new survey
record by holder of land. The project involve huge financial cost, time and
manpower . The survey is taken up using the sophisticated and latest Land
survey technology and if at the end of the work people do not accept the
record, then all efforts can be vain. So all concerned offices should check
100% record. It is to be noted that the record prepared under resurvey is
newly created hence it is compulsory to carryout promulgation of the record
as per Rule 105 of the Gujarat Land Revenue Rules, 1972 by checking
100% record.
The Akarabandh or Fesal patrak as found in Saurashtra area of
Gujarat State is the most important and basic land record. All the
information contained in Village Form No. 1 ( Kayamkhardo ) is generated
form the Akarbandh. And from this basic record and with the help of
existing E-Dhara data , new Village Form 7 is generated. It is to be noted
that under resurvey , the promulgation is to be carried out for Village Form
no. 7 only. Considering this fact, the Revenue Department has taken
historic decision to separate century old combined format of the RoR i.e
Village Form 7/12 in to two separate Forms i.e VF 7 and VF 12.
The new survey record is to check 100% so that it can be accurate,
error free and updated. For that the responsible officer is, the SLR of the
respective district , who also have to Certify the record. The SLR have to
certify the following data field contained in Akarbandh and Village Form No.
1.
1. Area
2. Name of the Holder
3. Tenure &
4. Akar.
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Hence before sending this record to Prant Officer for promulgation , it is a
duty of SLR to check, verify & certify all records first at DILR office and then
by his office taking help of any staff of the district under his control. With
the certificate of the SLR , the DILR have to send the new record to Prant
Officer. For this the following process should have to follow.
Sr. No.
Details of activity
Who will carry out the activity
Details of items to be implemented
Remark/ Time frame
1 To verify that all
survey no. are
measured which
are recorded in
RoR.
DILR To verify it from E-Dhara
data that all old survey
no. ( including sub
division no. ) are given a
running no. and its
measurement is
completed.
Notice generated after the
survey copy of the village
map can also be helpful to
check it.
To issue
office
order to
surveyor
of the
office to
complete
this job ,
taking
one
village as
a unit
2 Akarbandh /
Village Form no. 7
( including extract
of the Akarbandh
)
DILR & SLR To compare the detail of
old akarbandh and newly
created akarbandh. To
note the reasons for any
difference in the detail of
it. Also to give opinion
whether the difference
can be allowed or not i.e
it is O.k. or not.
e.g. survey agency have
to generate one register
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called Vadh –Ghat
Patrak ( Difference in the
area of old and new
survey ). The reasons for
all such survey no.
should be noted where
the difference in the new
area is ore than 5 % .
The reasons for
all such field should
noted where the
difference is found like in
1. Holder ‘s name, 2.
Tenure of the land 3.
Akar
3 To allot final
survey no. in the
Village Map.
DILR and
Survey
agency
The old and popular
process of land record
department should be
adopted to allot the new
survey no. in the village
map. i.e Clock wise
following up-down( snake
type ) manner.
4 Before sending
the record to
Prant Officer –
some additional
important points
to be checked.
DILR & SLR 1. A notice is generated
in the name of any
holder whose name is
not at all recorded in
RoR.
2. Massive encroachment
in Government land
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and that area of
encroached land is
added in the area of
holder.
3. To check the printout
of old and new village
map( the agency will
prepare superimposed
village map ) & to
verify that the
boundary of village is
not changed
extraordinarily.
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Chapter-10 Record Promulgation Process
(1) Measurement Unit & Legal Provision :
Under the original survey, the Survey no. or Hissa no. was considered
as a unit for collection of land revenue. Bigha ( Vigha – vasa in
Gujarat ) was the unit of measurement in Mughal time whereas the
British introduced Acre- guntha as measurement unit in which survey
was carried out with the help of Chain –Anna ( 16 links & 33 feet long
chain ) . Thereafter it is converted in to Hectare- are adopting the
Metric System.
For two important object the survey was carried out. Settlement
of land revenue and to prepare Record of right. Section 95 is provided
for the settlement of revenue in the Code. But where survey is
completed for both purposes, under section 135 of the LRC , the
survey charges can be collected from the holder of the land. The
Government has given sanction to commence resurvey under section
106 and 135(g) of the LRC.
(2) To reconcile the record prepared by survey agency and its checking:
The DILR and SLR have to check and verify the record prepared by
survey agency. It is a duty of the Prant Officer to see that these record
is duly checked by these offices. The DILR have to submit following
new record to Prant Officer along with the certificate of checking by
both office.
1 Main registers ( Form A,B and C)
2 Area difference register ( Vadh- Ghat patrak )
3 Annexure : 4(1), 4(2) and 4(3) .
4 Akarbandh
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5 Kayamkhardo
6 Khetarvar patrak
7 Survey charges register
8 Lank register of old and new survey no.
9 Village Map
10 New VF no. 7
(3) Duty of the Mamalatdar and Prant Officer once the new record is submitted by DILR for promulgation. (a) To submit all record to Mamaltdar for checking.
(b) Talati and Circle officer of the Mamalatdar have to check 100% all
new
VF No. 7 with old one & to prepare the register for the errors.
(c) It is possible that the agency might have downloaded the RoR data
before 2/3 months form the date of sub mission of new record. In between
the period many mutations might have taken place. List out such
mutations. If any error is noted in (b) of above , it should be sent back to
DILR for updation.
It should be noted that Mutation is a ongoing process and the Prant officer
have to promulgate the record deciding the cut-off date.
(d) Once the DILR office correct the data for identified error, the Circle
Officer and Talati have to certify that they have 100% checked the
Kayamkharda and have to put this record for promulgation before Prant
Officer.
(e) Prant Officer will issue a notice of promulgation under Rule 105 of the
Gujarat Land Revenue Rules, 1972 and will keep record open at village office
for inviting objections if any from the people. For that he will send the notice
to Village talati and at Mamalatdar Office to publish it on public notice
board. All khatedar can see the new record and raise the objection if any.
The Prant offices disposes the objections which are raised during the course
of notice period of 30 days.
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The Prant Officer have to check the new record as per decided percentage .
For promulgating the record he/she have to visit the village and signed the
order in the defined format. On the last page of every record book (including
Kayam khardo ) He/she also sign with due remarks of checking and
promulgation . ( see format )
4. Online process by Prant officer :
The Prant Officer have to carry out mutation from his Login for onlime
promulgation. There are 42 types of Mutations in E-Dhara and the for
resurvey promulgation it is maturation type no. 43. For this carry
out following processes.
Once the DILR finally locked the resurvey record , the Prant Officer
can see the information of the village in his Log in. After checking and
redressing objections, Prant Officer have to lock the village for
Mutation lock. Auto mutations can be started after mutation lock
only. Prant Officer will make the order of Promulgation and will do
data entry for it Online. Thereafter in E-Dhara mutation entry is
immediately incorporated. It is to be noted that for this mutation
entry NOTICE under the section 135 of the GLRC is not required.
After DILR finally locked the village , the following reports can be
generated from the login of Prant Officer.
I Still some data are not uploaded
II Data which are uploaded is not recorded in original record
III Report of old v/s new survey no. The Prant Officer can
carry out the checking of various record Online.
Provision for Appeal : Under provision of Section 203 of the Gujarat Land Revenue Code, the
holder can make appeal to District Collector against any order passed by the
Prant Officer.
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Chapter 11
RESURVEY USING COMPUTERIZED LAND RECORDS
Introduction: Land Records In Gujarat State are computerized since 2004 and maintained
using software over network. Copy of Record of Rights i.e. Village Form No.
7, 8, 6 and 12 are available at each Taluka Mamlatdar's office and every e-
Gram center at Gram Panchayat. Under NLRMP, Government of Gujarat
decided to undertake full resurvey of each and every land parce taking
district as an unit. As, in Gujarat all records are maintained in digitized
format, it is very much necessary to have full process flow starting from
beginning of survey activity at village to induct the new surveyed data to
Record of Rights registers.
Resurvey activities divided into three major stages –
1. Pre-survey activity
2. Survey and post survey activity
3. Record Promulgation
These three stages cover all activities necessary to create updated land
record. The record takes place after the scrutiny at the Prant Officer's level.
So, technically RESURVEY starts with taking village wise data from exiting
digitized records, field survey , preparation of new data and at last uploading
it back to the system to generate new data .
e-Dhara Database
Resurvey Activity Start
Field Survey Completes
Preparation of new data and promulgation
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Web Application URL: http://resurvey.gujarat.gov.in
To work with land records data i.e networked based in E- Dhara RoR system , three officers have to plat important role. .
1. Administrator (DILR)
2. Survey Officer (Agency)
3. Prant Officer (SDM)
As per role defined and user assigned on SSO (Single Sign On), one can
work for resurvey project for respective village and respective Taluka.
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ADMINISTRATOR (DILR) Functions [1] Enable Village:-
When office decides to start survey activities and conducts
Gramsabha, DILR has to enable the respective village to activate for
survey officer to download data for their field level activity i.e. Form A
While enabling the village under resurvey software, system prepares
separate datasheet with “Chalto Number” (temporary running
number) for each land parcel. For example, survey number 12/p1,
12/p2, 12/p3 will be having chalto number 12, 13, 14 respectively. If
one paniya ( single page of RoR record- VF 7) is having holding in
multiple khata ( land holder's account )with individual fraction at
holding, system gives them individual different “Chalto Number”.
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[2] Village Lock:
“Final lock” gives protection to the surveyed data. Final locked data
can be further sent to promulgation. DILR has to final lock data
village wise and then take print of VF7. If Prant Officer wants any
change in data, he sends back data by unlocking the “Final Lock”
[3] Data for Promulgation:
Once final locked data available to DILR, he takes printout of VF7 for
resurvey promulgation and gives to Prant Officer (Sub Divisional
Magistrate). Prant Officer puts records at village Panchayat for
accepting public objection and data correction. DILR also submits
other important reports required for promulgation to SDM.
[4] Delete:
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DILR can delete uploaded data and LPMs images if found incorrect.
Delete option is provided to delete uploaded data of full village in one
shot.
RESURVEY OFFICER'S Functions [1] Reports:
Once enabled, survey officer get the data with all details i.e. survey
numbers, chalto number, land details, ownership details etc. in .XLS
format. Facility has been given to take reports in XLS format also.
Agency survey officer takes data from XLS file to their native system in
which they prepare land parcel maps (LPM). Export to XLS facility is
available for report R3, R4 and R9.
[2] Upload Data in XML:
After completion of field survey, preparation of data, notice to land
owner and finalization of surveyed data with LPM, survey officer
uploads the data to resurvey site in XML format. This format is
mutually agreed by the survey agency and NIC. Once text data
uploaded, survey officer has to upload LPMs in JPG format.
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[3] Upload Images LPMs:
For bringing the image of LPM in new VF7, survey agency has to
prepare LPM image in JPG format in 2.75 inch x 2.75 inch size. MAP
should outline and filled with light yellow colour. Once image
uploading completed, survey officer may lock the village finally and
process VF7.
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[4] Generate VF7:
Generate VF7 is very important process which prepares data to be
printed in RoR format with its latest owners and other non surveyed
properties. After process only, DILR and SDM can print new VF7 with
land parcel MAP.
[5] Village Lock
Final lock gives protection to the surveyed data. Final locked data can
be further sent to promulgation. Survey Officer has to final lock data
village wise. Survey Officer has to final lock data village wise and then
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take print of VF7. If Prant Officer wants any change in data, he sends
back data by unlocking the “Final Lock” Prant Officer (SDM) Functions [1] Promulgation VF7:-
DILR hands over all reports and VF7 for promulgation to Prant Officer.
During one month period of announcement of promulgation, if Prant
Officer gets any valid objection and correction, he simply refers back
for further scrutiny and necessary update and modification to DILR.
Prant Officer refers back data by simple unlocking the village.
DILR does same procedure once again on referred back survey numbers.
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[2] Locking of Data for promulgation Auto mutation
Once Prant Officer finds data absolutely correct and if he wants to
register PROMULGATION, Prant Officer must lock the data using
“Initiate Mutation” option and proceed further with auto mutation.
For that data entry of few parameters is required. After data entry
SDM can initiate mutation by simple click. In return, system will flash
VF6 entry number of “promulgation” on screen.
Mutation makes an entry in VF6 register and e-Dhara Dy. Mamlatdar
should register it for S-form and effect.
[3] Auto Mutation
Prant Officer issues required public notice for promulgation and puts
records inviting public objection and settles the objection.. After
completion of notice period fot promulgation , Prant Officer freezes the
data and executes mutation. “Initiate Mutation” prepares simple auto
mutation language text and system generates the mutation entry in
VF6 register. E-DM completes the rest of the work to do effect process.
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[4] Delete:
DILR can delete uploaded data and LPMs images if found incorrect.
Delete option is provided to delete uploaded data of full village in one
shot.
So, DILR, Survey Officer and Prant Officer keep track of all resurvey
related activities being worried out by the agency and once finalized by
DILR, Prant Officer certify and promulgate the new record. At the end of
promulgation process , e-Dhara replace the old record with newly created
record with LPM images.
0 – 0 – 0 – 0 – 0 – 0
0 – 0 – 0 – 0 – 0 0 – 0 – 0 – 0
0 – 0 – 0 0 – 0
0
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CHAPTER-12
Important Legal Provisions for Re-survey.
1. This heading was substituted by Section 42 of the Bombay Land Revenue
(Amendment) Act. 1913
(Bom. 4 of 1913).
Section
95: Revenue survey may be introduced by State Government into any part of Presidency 95. Revenue survey may be introduced by 1[State] Government into any part of Presidency, Control of revenue survey It shall be lawful for the 2[1[State] Government ], whenever it may seem
expedient, to direct the survey of any land in any part of the 3[area to which
this Act extends], with a view to the settlement of the land revenue, and to
the record and preservation of rights connected therewith, or for any other
similar purpose and such survey shall be called a revenue survey. Such
survey may extend to the lands of any village, town, or city, generally, or to
such land only as the
2[1[State] Government] may direct; and subject to the orders of the
2[1[State] Government] it shall be lawful for the officers conducting any such
survey to except from the survey settlement any land to which it may not
seem expedient that such settlement should be applied.
Control of revenue survey The control of every such revenue survey shall vest in and be exercised by
the 2[1[State]Government].
1. This word was substituted for the Word "Provincial" by the Adaptation of Laws
Order 1950.
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2. The words "Provincial Government" were substituted for the words ''Governor in
Council" by the
Adaptation of Indian Laws Order in Council.
3. These, words were substituted for the Word. "Presidency" by the Bombay
Adaptation of Laws (State
and Concurrent Subjects) Order, 1956.
Section
96: Survey officer may require, by general notice or by summon suitable service from holders of land, etc. It shall be lawful for the survey officer deputed to conduct or take part in
any such survey, to require by general notice or by summons, the
attendance of holders of lands and of all persons interested therein, in
person, or by legally constituted agent duly instructed and able to answer all
material questions, and the presence of taluka and village officers, who in
their several stations and capacities are legally, or by usage, bound to
perform service in virtue of their respective offices and to require from them
such assistance in the operations of the survey and such service in
connection therewith, as may not be inconsistent with the position of the
individual so called on. Section 105: The fixing of assessment under section 102 limited to ordinary land revenue The fixing of the assessment under the provisions of 1[this Act] shall be
strictly limited to the assessment of the ordinary land revenue, and shall not
operate as a bar to the levy of any cess which it shall be lawful for the
2[3[State] Government] to impose under the provisions of any law for the
time being in force for purposes of local improvement, such as schools,
village, and
district roads, bridges, tanks, wells, accommodation or travellers, and the
like, or of any rate for the use of water which may be imposed under the
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provisions of section 55 4[or of the Bombay Irrigation Act, 1879], (Bom. VII
of 1879).
______________________ 1. These words wore substituted for the word and figures "section 102" by
Bom. 20 of 1939, Section 7.
2. The words "Provincial Government" were substituted for the Word
"Governor in Council by the
Adaptation of Indian Laws order in Council.
3. This word was substituted for the word "Provincial" by the Adaptation of
Laws Order 1950.
4. These words were added by Section 2 of the Bombay Irrigation Act,
1879(Bom. 7 of 1879). infra.
Section 106: State Government may direct a fresh survey and revision of assessment 106. 1[State] Government may direct a fresh survey and revision of assessment It shall be lawful for the 2[1[State] Government] to direct at any time, a fresh
3*survey or any operation subsidiary thereto: 4* * 5[Provided that when a
general classification of the soil of any area has been made a second time, or
when any original classification 6[of the soil] of any area has been approved
by the 2[1[State] [Government] as final], no such classification shall be again
made with a view to the revision of the assessment of such area.]
______________________ 1. This word was substituted for the word "Provincial" by the Adaptation of
Laws Order. 1950.
2. The words "Provincial Government" were substituted for the Word
"Governor in Council by the Adaptation of Indian Laws order in Council.
3. The word "revenue" was omitted by Bom. 20 of 1939, Section 8.
4. The words and figures "but no enhancement of assessment shall take
effect till the expiration of the period previously fixed under the provisions of
section 102" were omitted, Bom. 20 of 1939, Section 8.
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5. This Proviso was substituted for the second paragraph of Section 106 by
Section 1 of the Bombay Land Revenue Code (Amendment) Act, 1886 (Bom.
4 of 1886) infra.
6. These words were inserted by Bom. 20 of 1939, Section 8.
Section 135G: Requisition of assistance in preparation of maps Subject to rules made in this behalf by 1[2[State] Government]-
(a) any revenue officer or village accountant may for the purpose of
preparing or revising any map or plan required for or in connection with any
record or register under this Chapter exercise any of the powers of a survey
officer under section 96 and 97, except the powers of assessing the cost of
hired labour under section 97, and
(b) any revenue officer of a rank not lower than that of an Assistant or
Deputy Collector or of a survey officer may assess the cost of the preparation
or revision of such map or plan and call contingent expenses, including the
cost of clerical labour and supervision, on the lands to which such maps or
plan relate, and such costs shall be recoverable as revenue demand.
______________________ 1. The words "Provincial Government" were substituted for the words
"Governor in council" by the Adaptation of Indian Laws Order in Council.
2. This words substituted for the word "Provincial" by the Adaptation of
Laws Order, 1950.
Section 135J: Presumption of correctness of entries in record of rights and register of mutations An entry in the record of rights, and a certified entry in the register of
mutations shall be presumed to be true until the contrary is proved or a new
entry is lawfully substituted therefore.
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Other Important Sections 126: Limits of sites of villages, towns and cities how to be fixed It shall be lawful for the Collector or for a survey officer, acting under the
general or special orders of 1[the 2[State Government], to determine what
lands are included within the site of any village, town, or city, and to fix, and
from time to time to vary the limits of the same, respect being had to all
subsisting rights of landholders.
______________________ 1. The words "the Provincial Government" were substituted for the word
"Government" by the Adaptation of Indian Laws Order in Council.
2. This word was substituted for the word "Provincial" by the Adaptation of
Laws Order, 1960.
- 96 -
Important Circulars published on Resurvey subject Revenue Department and Land Records Department have issued may circulars.
Revenue department has issued circulars for resurvey activities being carried out
presently. Out of the same, following circular is very important.
Creation of Committees for effective implementation of activities
(1) For Implementation of resurvey, circular for creation of four stage
committee.
This circular was first issued specially for Jamnagar but afterwords, looking to
the its impotance, after incresing some members, it was implemented for all
districts.
Re survey activities are done through private agencies. For imlementation of
this activities co-operation of various departments, co-ordination and monitoring,
four stage committees are created so that this activities can be done systematically,
as per legal provisions and co-ordnation between departments connected to
Revenue, Panchayat, Land Records and others who are connected to public interest
and purpose can be achieved.
1 State Level Committee
2 District Level Committee
3 Taluka Level Committee
4 Village Level Committee
In addition to this, details of circulars issued on subject of resurvey are enclosed
herewith.
RFP for ANAND and Other Seven DISTRICTS Resurvey project
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Revenue Department
Govt. of Gujarat
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DDrr.. JJiivvrraajj MMeehhttaa BBhhaavvaann,,
BBlloocckk NNoo.. 1133,, 33rrdd FFlloooorr,, OOlldd SSaacchhiivvaallaayyaa
GGaannddhhiinnaaggaarr--338822 001100
RREEQQUUEESSTT FFOORR PPRROOPPOOSSAALL ((RRFFPP))
FFOORR RREE--SSUURRVVEEYY OOFF AANNAANNDD && OOTTHHEERR SSEEVVEENN
DDIISSTTRRIICCTTSS OOFF GGUUJJAARRAATT SSTTAATTEE
RFP for ANAND and Other Seven DISTRICTS Resurvey project
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PART-1
Table of Contents
A. RFP SCHEDULE ..................................................................................................................
B. STRUCTURE OF THE RFP..................................................................................................
1 INTRODUCTION .................................................................................................................
1.1 BACKGROUND ...................................................................................................................
2 VISION AND OBJECTIVES ................................................................................................
2.1 VISION................................................................................................................................
2.2 OBJECTIVES ......................................................................................................................
3 LAND RECORDS INFORMATION IN GUJARAT..............................................................
3.1 PRESENT SYSTEM ............................................................................................................
3.2 DEPARTMENT STRUCTURE .............................................................................................
3.3 DRAWBACKS IN THE PRESENT SYSTEM & NEED FOR RE-SURVEY..........................
4 SCOPE OF WORK AND CONTEXT OF PROJECT.............................................................
4.1 SCOPE OF WORK................................................................................................................
4.2 DELIVERABLES .................................................................................................................
4.3 PROJECT AREA DETAILS.................................................................................................
4.4 APPROCH TO SURVEY………………………………………………………………….
4.5 PILOT IMPLEMENTATION................................................................................................
5 ROLES AND RESPONSIBILITES: ......................................................................................
5.1 RESPONSIBILITIES OF COMMISSIONER, SC&DLR .......................................................
5.2 RESPONSIBILITES OF AGENCY.......................................................................................
6 SURVEY METHODOLOGY & DELIVERABLES...............................................................
6.1 TECHNICAL SPECIFICATIONS FOR SURVEY & DIGITISATION OF LAN SURVEY...
6.2 SURVEY PROCESS .............................................................................................................
6.3 SURVEY OF GOVERNMENT LANDS ..............................................................................
RFP for ANAND and Other Seven DISTRICTS Resurvey project
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6.4 GENERATION OF DRAFT LPM AND DISTRIBUTION ..................................................
6.5 OBJECTIONS HANDLING.................................................................................................
6.6 PROMULGATION OF SURVEY RECORDS......................................................................
Output Guideline for agency.....................................................................................................................
Annexure I Ground Control Network & Monumentation ...............................................................
Annexure II Formats for Graphical Record ....................................................................................
Annexure (III)Choice of Software and Standards……………………………………..................
Annexure IV Reports Sample Templates .......................................................................................
Annexure V Data Collection Sample Templates ............................................................................
District Maps ..................................................................................................................
RFP for ANAND and Other Seven DISTRICTS Resurvey project
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Disclaimer
The information contained in this Request for Proposal document (hereinafter referred to as “RFP”) or
subsequently provided to Bidder(s), whether verbally or in documentary or any other form by or on
behalf of the Settlement Commissioner & Director of Land Records (hereinafter referred to as
“SC&DLR”), (the “Authority”) or any of their employees or advisors, is provided to Bidder(s) on the
terms and conditions set out in this RFP and such other terms and conditions subject to which such
information is provided.
The purpose of this RFP is to provide interested parties with information that may be useful to them in
making their financial offers pursuant to this RFP (the "Bid"). This RFP includes statements, which
reflect various assumptions and assessments arrived at by the SC&DLR in relation to the Project.
Such assumptions, assessments and statements do not purport to contain all the information that each
Bidder may require. This RFP may not be appropriate for all persons, and it is not possible for the
SC&DLR, its employees or advisors to consider the investment objectives, financial situation and
particular needs of each party who reads or uses this RFP. The assumptions, assessments, statements
and information contained in this RFP, may not be complete, accurate, adequate or correct. Each
Bidder should, therefore, Conduct its own investigations and analysis and should check the accuracy,
adequacy, correctness, reliability and completeness of the assumptions, assessments, statements and
information contained in this RFP and obtain independent advice from appropriate sources.
Information provided in this RFP to the Bidder(s) is on a wide range of matters, some of which
depends upon interpretation of law. The information given is not an exhaustive account of statutory
requirements and should not be regarded as a complete or authoritative statement of law. The
SC&DLR accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on
law expressed herein.
The SC&DLR, its employees and advisors make no representation or warranty and shall have no
liability to any person, including any Applicant or Bidder under any law, statute, rules or regulations
or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or
expense which may arise from or be incurred or suffered on account of anything contained in this RFP
or otherwise, including the accuracy, adequacy, correctness, completeness or reliability of the RFP
and any assessment, assumption, statement or information contained therein or deemed to form part of
this RFP or arising in any way in this Bid Stage.
The SC&DLR also accepts no liability of any nature whether resulting from negligence or otherwise
howsoever caused arising from reliance of any Bidder upon the statements contained in this RFP.
RFP for ANAND and Other Seven DISTRICTS Resurvey project
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The SC&DLR may in its absolute discretion, but without being under any obligation to do so, update,
amend or supplement the information, assessment or assumptions contained in this RFP.
The issue of this RFP does not imply that the SC&DLR is bound to select a Bidder or to appoint the
Selected Bidder, as the case may be, for the Re-survey Project of Anand & other Seven Districts
and the SC&DLR reserves the right to reject all or any of the Bidders or Bids without assigning any
reason whatsoever.
The Bidder shall bear all its costs associated with or relating to the preparation and submission of its
Bid including but not limited to preparation, copying, postage, delivery fees, expenses associated with
any demonstrations or presentations which may be required by the SC&DLR or any other costs
incurred in connection with or relating to its Bid. All such costs and expenses will remain with the
Bidder and the SC&DLR shall not be liable in any manner whatsoever for the same or for any other
costs or other expenses incurred by a Bidder in preparation or submission of the Bid, regardless of the
conduct or outcome of the Bidding Process.
RFP for ANAND and Other Seven DISTRICTS Resurvey project
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IMPORTANT INSTRUCTIONS
The Anand & other Seven Districts Re-survey project tender is being done using the Electronic
Tender (E-tender) System provided by (n)Code Solutions. Bidders should note the following:
1. Bid Security/EMD should be submitted in hard copy in Envelope 1 and details of this are to be
provided in the format specified in E-tender system.
2. Tender fee should be submitted in form of a Demand Draft in Envelope 2 and details of this are to
be provided in the format specified in E-tender system.
3. Technical bid is to be submitted in both hard copies as well as through E-tender system, using
specified formats in the RFP.
4. Commercial bid is to be submitted ONLY through the E-tendering system and NO HARD COPY
of Commercial bid submitted will be accepted.
5. Bidder should note that a training program on the E-tendering system will be held at the time of
pre-bid meeting - to familiarize bidders with the system and help them in the electronic
submission. Hence it is recommended that bidders should attend the pre-bid meeting.
6. It is also very important that bidders familiarize themselves with the E-tender system well in time
for the submission as to avoid any doubts which could come up in the last minute and prevent
timely submission.
7. It is also to be noted that bids should compulsorily be submitted as mentioned in pts. 1 to 4 (in
hard copy and soft copies – as per the instructions and the submissions shall be as per the dates
and time mentioned in the RFP schedule). Even if the hard copy is submitted on time, but the
electronic submission was not done on time, such bids will be treated as late bids and will not be
opened.
8. In case bidder needs any clarification or if training required for participating in online tender, they
can contact the following office:-
(n) code Solutions-A division of GNFC Ltd.,
(n)Procure cell
403, GNFC Info tower, S.G. Road, Bodakdev,
Ahmedabad – 380054 (Gujarat)
Toll Free: 1-800-233-1010 (Ext. 501,512,517)
Phone No. 079-26854511, 26854512, 26854513,30181689 Fax: 079-26857321 Email: [email protected]
RFP for ANAND and Other Seven DISTRICTS Resurvey project
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A. RFP SCHEDULE The deadlines for all the various activities are as follows:
S.No. Key Activities Date
1. Issue Request For Proposal (RFP) 23-02-2011 11.00 Hrs.
2. 2. Last Date for Issue of Request For Proposal (RFP) 15-03-2011 14.00 Hrs.
3. Last date for Submission of Written Questions by bidders
for pre-bid conference 26-02-2011
4. Pre- Bid Conference 28-02-2011
5. Response to bidder Questions 2-03-2011
6. Last Date for Submission of Proposals 16-03-2011 14.00 Hrs
7. Opening of Pre-Qualification Bid 16-03-2011 16.00 Hrs
8. Date of opening the Technical Proposals 17-03-2011
9. Bidder Presentations
tentative date
19-૦૩-2011
10. Technical Marks announcement and opening of the
Commercial Proposals 22-૦૩- 2011
Venue:
Settlement Commissioner and Director of Land Records
Dr. Jivraj Mehta Bhavan, Block No. 13,3rd Floor,
Old Sachivalaya. Gandhinagar-382 010
Email id: [email protected]
[email protected]: +91-79-23257664
RFP for ANAND and Other Seven DISTRICTS Resurvey project
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B. STRUCTURE OF THE RFP This Request for Proposal (RFP) document for ANAND & OTHER SEVEN DISTRICTS & other
Seven Districts Land Re-Survey Project consists of two volumes comprising -
PART- I: Introduction & Technical Specifications
This volume consists of the following content:
1. Introduction
2. Vision and Objectives
3. Land Records Information in Gujarat
4. Scope of Work and Context of project
5. Roles and Responsibilities
6. Survey Methodology and Deliverables
7. Annexures
PART- II: Bid Process, Commercial and Legal specifications
This volume consists of the following content:
1. General Conditions of Contract
2. Instruction to Bidders
3. Detailed Submittal Requirements
4. Annexures
RFP for ANAND and Other Seven DISTRICTS Resurvey project
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1 INTRODUCTION
Settlement Commissioner & Director of Land Records, Government of Gujarat is soliciting
proposals from qualified Survey and Mapping firms to undertake land resurvey and create updated
land records, for Anand & other Seven Districts , as detailed further in this RFP document.
1.1 BACKGROUND
The original land survey of various districts of the State of Gujarat was done more than 100 years
back. The survey which was done in the late 19th and early 20th century (1880 – 1915) was done
manually and with the survey techniques available at that time. Normally re-survey is to be done
every 30 years, but for various reasons no re-survey in State of Gujarat has been carried out, with
the result that the survey records are not only very old, fragile and inaccurate but also around 20 to
25% of the records have been lost. Available records also, to some extent, have no commensuration
with the ground realities.
Accurate and updated land records are one of the prerequisite social and economic infrastructures
required for rapid economic development. The importance of Land information cannot be over
emphasized. Land records provide the basis for:
Recognition of owner’s title, boundaries and usage
Collection of all land and property based levies, like Property Tax, Vacant Land Tax,
Water Tax, etc.
Planning for Govt. developmental and welfare activities
Providing a database for various government & non-government users
The state government, on approval from Government of India has approved a project of Land Re-
survey for Anand & other Seven Districts District . This land re-survey project is to be carried out
completely by outsourcing the re-survey activities. The preparation of the land records based on the
new survey is also to be done by outsourcing under the direct supervision of this department. The
project is most likely to be extended for the whole of the state and the central government has
indicated that re-survey for all the districts of the state should be completed by the end of the
Twelfth Five- Year Plan.
RFP for ANAND and Other Seven DISTRICTS Resurvey project
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2 VISION AND OBJECTIVES
2.1 VISION
To undertake detailed resurvey in ANAND & OTHER SEVEN DISTRICTS , and create updated land
records including textual and spatial information, enabling establishment of a system which will help
in the continued maintenance of updated land records and provide ready and smooth access to
required information to all stakeholders – including Citizens and Government.
2.2 OBJECTIVES
Creation of an updated Cadastral and Title database through a re-survey & measurement and Title
verification process.
Creating an integrated view of textual and graphical information on land records.
Replace manual records with digital records, update the records and ensure consistency of
information across the departments.
RFP for ANAND and Other Seven DISTRICTS Resurvey project
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3 LAND RECORDS INFORMATION IN GUJARAT
3.1 PRESENT SYSTEM
The Government, through its organization, performs mainly two functions:
Maintenance and updation of land records (textual records, including village form no 6,
Hakpatrak and Village Form no 7/ 12 (Satbara-detail of record of ) and Spatial records namely
village maps and field measurement books commonly known as Tippans in rural areas.
Maintenance and updation of the textual and the spatial records in urban areas. In urban areas,
the textual record is commonly known as the Property Card.
In rural areas, the textual record is maintained and updated by the Taluka Mamlatdars at Taluka
level. Earlier this record was maintained at village level by village Talati.
CREATION OF DIFFERENT LAND RECORDS
The Land Record starts with the field survey of land in possession and cultivated by farmers. The
original survey (the survey for the first time) for the areas under present state of Gujarat had been
carried out from 1880 – 1915. The technology used for the survey was chain and cross staff. The
measurements for each field were written (not drawn on the map) on a paper which is known as the
Tippan for that particular parcel of land. This parcel of land was assigned a unique number and was
known as the survey number of this land parcel. The area based on the measurements taken for the
land parcel was calculated manually by using a ready reckoner. The calculations of the area of land
parcels have been preserved in a land record known as Gunakar books. The survey number, its area,
the occupant of this parcel and various other characteristics of this land parcel were tabulated in a
land record known as the Aakar Bandh. The sum total of the areas of all survey numbers in a village
not only gave the total area of the village, but also the land area under various categories such as the
cultivated land, the cultivable land, the uncultivable waste land, land under roads and other public
purposes.
The spatial record was also prepared by drawing the map of the land parcel based on the
measurements recorded in the tippan of the survey number. All these sketches/ maps of all the
survey numbers of the village were mosaiced to generate the village map. The survey number, its
area and the occupant recorded at the time of survey was used to generate the village form no 7/12.
The mutations (i.e. The change in ownership due to sale, the death of the occupant, etc) and any
encumbrances on this land like bank loan, mortgages, etc are also recorded in village form no 7/12
and mutation register i.e. Village form no 6 of that village.
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UPDATION OF LAND RECORDS
Wherever any change in the ownership or other rights on a survey number takes place on the land
parcel as a whole, i.e. without requiring any change in the area of the survey number, it is carried
out in village form number 7/ 12 and village form no 6 only. However, there are large numbers of
mutations which require change in area of a survey number. Examples are part sale of a survey
number, part land acquisition for various public purposes, sub division of a land parcel among
brothers, etc.
Whenever any change is required in the spatial record due to the mutation activity, the usual process
is to re-measure that survey number and the part of it which is undergoing the change. This
measurement is then required to be effected in the spatial as well as the textual record. The spatial
record is supposed to be corrected by the DILR whereas the textual record i.e. Village form no 7/12
is modified through a document known as Kami-Jasti Patrak (KJP) which is prepared by the DILR
based on the measurement and sent to the Taluka Mamlatdar. This document contains the original
area of the survey number and the new area of the survey number after the acquired land area has
been deducted from it.
3.2 DEPARTMENT STRUCTURE
The SC&DLR functions through its field offices at district level. For rural spatial records, the
District Inspector of land records (DILR) is the custodian of all spatial records namely the village
maps, tippans, Gunakar books, etc. The DILR has under him about 15 – 20 field surveyors who
assist him in carrying out the updation work of spatial records. For urban records, there is a separate
set up working under the City Survey Superintendent (CSS) for a particular city/ town. The DILR
and all the City Survey Superintendents working in a district report to the Superintendent of Land
Records (SLR) or the Deputy Director of the district. The Deputy Director/ SLR reports to the
Settlement Commissioner and Director of Land Records at the state level.
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Activity chart at District, Taluka and Village level
Actor Activity / Service Level of Transaction
DILR
Survey of land
Maintaining land records (Village Maps, Tippans, Measurement sheets, Akaar Bandh, Durusti Patrak/KJP, )
District
Mamlatdar
Mutation of Land Records
Maintaining revenue records (7/12, 8A, 11A)
Taluk
Surveyor Surveying land as per DILR instructions
Talati
Recording details in ‘Form No.6’ - Sale, sub-division, Varsai (inheritance), etc.
Village
The process is depicted in the following diagram.
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3.3 DRAWBACKS IN THE PRESENT SYSTEM & NEED FOR RE-SURVEY
The current system of land information management suffers from a number of shortcomings.
The original survey which was done manually with the survey techniques available at that
time inherently had its limitations. The error margins were large compared to what are
acceptable as on today, the area calculations done manually also introduced human errors to
some extent. The mosaicing done to generate the village maps was not perfect due to the
margins of measurement errors.
Subsequently, mutations running into crores in numbers have been/were required to be
effected and very large numbers of these have had an effect on the spatial records due to the
economic activities. However, the up-dation has not kept pace with the activities at the
ground level. This has given rise to mis-match between the textual and the spatial record and
between the record and ground situation itself.
In addition to this, the survey records due to old age have become fragile, are inaccurate and
about 20- 25% of the records have also been lost/ destroyed/ mutilated. Thus the drawbacks in
the present system include –
A large number of the field maps containing the measurement information of land
boundaries are missing, while another large portion of the paper records containing
the field maps are in poor condition rendering them unusable.
The maintenance and regular updation of paper records is cumbersome and time
consuming. The updated records are available with the Revenue department but the
corresponding changes have not been updated with the Land records department.
Hence this has lead to irregular updates, resulting in a situation where the records
do not portray the correct picture on ground regarding the ownership and
boundaries.
The records maintained by the departments are in different forms and serve
different purposes. A change in the records of one department does not lead to
updates in the records of other departments, even though some of the information
may be common.
Both graphical and textual information existing with the survey and revenue
departments (in the 7/12s) have not been fully updated for long and have thus
become obsolete.
As resurveys have not been conducted for very long periods of time this has also
contributed to the obsolescence of the existing records.
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The survey agencies till be provided with digized revenue records (VF 7/12) and
the teams will also be given digitized village maps, which will be the base records
for resurvey activities.
Hence Government of Gujarat has taken up the initiative to overcome the current bottlenecks
within the system as discussed above. As a prelude to this exercise, it has been decided to
carry out a re-survey and update the land records along with digitization of the tippans and
measurement sheets. Thus the current re-survey is required to enable a seamless integration of
the different departments and create accurate and updated land records - which are a
prerequisite social and economic infrastructure component for rapid economic development.
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4 SCOPE OF WORK AND CONTEXT OF PROJECT
4.1 SCOPE OF WORK
The following are the various components of the work envisaged under the current RFP
process. It is proposed to select a Single Agency (which can be in the form of a Consortium of
Companies), to carry out the end-to-end responsibilities in respect of the resurvey activities.
Different Agencies have acquired expertise & experience in their respective adopted
technologies and Government of Gujarat is desirous of selecting the Agency/Technology
which can deliver the desired output in a cost effective manner without compromising on the
quality/accuracy.
The resurvey is to be conducted in the rural areas of the district and will not include resurvey
of city areas and defense or forest areas. The resurvey activities need not be done for the
abadi areas or the village sites. Only boundary marking will be done.
The vendor has to opt ground truthing in which a detailed ground survey using DGPS, ETS,
as long as they are able to achieve the project requirements in terms of time schedule,
accuracy etc.
Vendors may submit bid in which case they need to submit single bid and EMD can be
common, for this project, the department is concerned about the accuracy and cost effective
methodology which can be completed in the stipulated time frame.
The selected agency uses purely ground survey methodology for the resurvey process,
activities would include all the necessary tasks to conduct the resurvey process and create
spatial data fabric and collate required and relevant textual information to generate the
required outputs – using DGPS and ETS equipment. The Agency shall also assist the
SC&DLR during title enquiry process.
The activities to be carried out as part of the proposed project shall consist of the following
components:
Establish Ground Control Points across the Project Site
Prepare the land parcels for the proposed exercise
Map the identified boundary vertices
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Reconcile the re-survey data with the available records and finalize the dimensions of
each land parcel
Deliver the finalized land parcel dimensions and the land records in prescribed
formats
4.2 DELIVERABLES The output of the entire exercise shall be as follows:
Accurate geo-referenced digital map using established control survey net work
around existing Survey of India permanent reference points and choice of the
software required should be as per the Annexure VII of the RFP PART –I as a
deliverables
Proper indexed map with proper sheet number
Sheet wise as well as complete mosaic map of village /taluka/district
Open file format (.shp)
Spatial and non spatial data dictionary with feature codes, feature type(points
,line and polygon)
Feature description and symbols
The use of Open standards is mandatory for data sharing and inter-operability
among different systems(Use of Open Source Software is must as a
deliverable)
Geodetic network with co-ordinates and sketch of the control points showing
their description and location
District map, taluka maps, village maps and Land Parcel Maps with
coordinates.
The boundaries of surveyed parcels shall be downloaded from the TS and
linked with the attributes data collected , in the GIS format so as to create the
DTDB. The final plotting and soft copy DTDB of the land parcels and other
topographic details shall be generated from the TS data and associated software
by the survey agency.
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Data base standards:SOL-92 (Rational Model)/ SQL-1999 (Object Model ) or
compatible latest version to be adopted as a standard for Relational Database
Management Systems (RDBMSs)
UNICODE- character encoding for each and every alphabet of all the languages
. The most commonly used encodings are UTF-8 (Unicode Transformation
Format) and UTF-16 should be the character encoding. All deliverables should
be in Gujarati language.
Seamlessly mosaiced district digital database with a provision to show various layers
of various topographical details in customized web based GIS Software . Technical
Manual and MIS 2008-09 issued by Ministry of Rural Development, Government of
India. Interpreted Topographical layers should be considered. The standard list of
topo details will be provided to the selected survey agencies. Required –NO. of User
licenses should be provided.
Digitized copies of the Village maps showing features like Survey No, Name, Chalta
No., etc Chalta No. can also be marked on the digitized copies of village maps as it
will provide linkage/reference to the old survey Nos.
Superimposition of old digitized village map on the final resurveyed map. The color
coding needs to be done as per following guidelines:
Boundaries and survey no. of new map – black
Boundaries and survey no. of old map – red
Chalta No. - Green
Background – White
Edge-matching with the adjacent districts, if digital database pertaining to the adjacent
districts already exists.
Conversion of entire digital database into existing RDBMS data format.
Integration of spatial data with the non-spatial database.
Land registers in the prescribed pro-forma and maps –
Village Map 3
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Plot Books(Field sketch), comprising resurvey details of each survey number
(LPM) and corresponding sketch 2
Main Register ( Composite register of Form A/ B/ C) 1
Aakarbandh with abstract 1
Kayamkharda 1
Khetarvar Patrak 1
Vadhghat Patrak-2 copies ( differential statement for each survey number
showing difference between old details and the resurvey details ) The V/F
7/12 shows the latest details of the land parcels and is already divided in case
of fragmentation.
New 7/12 -1
Forms 4(1), 4(2) and 4(3)
Mangna Patrak (soft copy) or Demand statement – in case Govt. decides to
collect survey charges from the land parcel holders.
Note: All the records will be in vernacular language (Gujarati)
Correlation statement with correlation sketch showing correlation of every old survey
number to the corresponding new LPM number. List of coordinates of all the points
by which the land parcel would be determined including topo details. Every such
point shall be given a unique number as prescribed. The correlation of the new LPM
no. should be done with the V/F 7/12 and not the old survey no. as the VF 7/12 shows
the sub-division if any.
Specification of equipment used for generating data
The boundaries of parcels surveyed shall be downloaded from the TS and linked
with the attributes data collected , in the GIS format so as to create the DTDB(Digital
Topographic Database). The final plotting and soft copy DTDB of the land parcels
and other topographic details shall be generated from the TS data and associated
software by the survey agency.
Note: For specification of formats for graphical records, see – Annexure II.
Formats of the above details are provided at Annexure VII.
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4.3 PROJECT AREA DETAILS
Geographical area of Anand District is approximately 2951 Sq.km..There are 365 Villages. The total number of land parcels are 413525 approximately.
These figures are only indicative in nature and can be used by Agency to make estimates of
the quantum of work. These cannot be used as the final figure for payment which shall be
based on actual.
Sensitive Areas:
Anand District has flat surface and has forest in nature in some part. In forest occupied area the bidder would only mark the outer boundaries of the forest and should be marked and a single survey no. would be assigned.
S. No. District Taluka Area in Sq. Km
Other Information
No. of Villages
No. of Land Parcels
1 Anand 8 2951 - 365 413525
2 Vadodara 12 7515.84 714.54 KM Urban area ,, Forest area 718.79
1590 496422
3 Surendranagar 10 10049.90 Urban Area-386.35+ Forest area 531.08
664 328260
4 Panchmahal 11 5138.19 Urban Area-514.48+ Forest area 1144.48
1245 357495
5 Suart 10 4271.99 Urban Area-504.58+ Forest area 152.07
828 266093
6 Banaskantha 12 10389.82 Forest area 1106.92
1239 447218
7 Tapi 5 3434.65 Forest area 800.33
521 110964
8 Narmada 4 2571.97 Forest area 980.41
619 143986
6
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Duration of project - District wise
Sr. No Name of the District No. of Taluka Area in Sq. K.M.
Proposed project time
1 Anand 8 2951 52 Weeks
2 Vadodara 12 7515.84 24 Months
3 Surendranagar 10 10049.90 24 Months
4 Panchmahal 11 5138.19 22 Months
5 Suart 10 4271.99 24 Months
6 Banaskantha 12 10389.82 24 Months
7 Tapi 5 3434.65 52 Weeks
8 Narmada 4 2571.97 42 Weeks
4.4 APPROACH TO SURVEY
The various steps in conducting the re-survey of a village and preparation of land records
based on the re-survey are as under:
PRE SURVEY ACTIVITIES:
Fix adequate number of geo-referenced control points in the village under re-survey. This
activity would be carried out with the help of departmental officials.
Before fixation of the control points, The data of control points of SOI for a particular
area to prepare a district network with reference to SOI net work.
Taking these control points as reference points, fix the boundary points of the village
using DGPS/ ETS.
Obtain the village map and all the KJPs/ Durusti Patrak from district survey office (DILR
office).
Obtain village form no 7/12 record from taluka mamlatdar office in a predetermined
format from e-dhara . (Form A- Annexure VII) .Right of access to such data will be
given to agency during resurvey work.
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Mark the corrections in village map reflecting the changes due to KJPs/ Durasti Patraks
and village form no 7/ 12.
Also give effect to KJP in VF No. 7/12 wherever it is not given.
Generate Chalta No. (Temporary no.) and also mark them on the map.
Note: The basic purpose of this activity is to update and prepare textual and spatial
records (village maps only) for resurvey activity. This would give the expected ground
situation during resurvey
Generate Form A
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SURVEY ACTIVITIES
Carry out the field re-survey in the village using DGPS/ ETS equipments and also collect
the information for the concerned land parcel in a pre-determined format. (Form B-
Annexure VII)
Generate the land parcel sketch in pre-determined scale. Serve a notice to the occupant
along with this sketch showing necessary details requiring any objections from the
occupant. Government officials will be helping in this process but the activity primarily
needs to be done by the survey agency. The signature seal of the govt. officials will be
affixed to the notice.
If any objections are received, a register shall be maintained by the survey agency to
record and track the objections raised by the owners(s)/enjoyer(s). The objections should
also be flagged in the DTDB(Digital Topographic Database). The official along with the
concerned person and other related persons visit the concern land parcel. The decision on
the objection would be taken by the government representative. Modify/ change the map
& other record as per the decision. (Form C-Annexure VII)
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POST SURVEY ACTIVITIES
Generate various records based on the re-survey and information gathered from the field.
In particular generate a discrepancy register which gives the details of land parcels
showing the area difference between re-survey and old survey records/VF 7/12.
In case where the area of resurveyed land parcel is more than 5% and such land parcel has
non private land (govt. or semi-govt. land) on any of its side.
Digitize the old tippan of the survey number and superimpose on the resurveyed parcel
land showing the variation on the map as well as on the area. The encroached area (of
adjoining Govt. or Panchayata land)is to be shown by dotted lines and given a different
shading and encroachment land register, in prescribed format generated and submitted.
The Survey agency needs to create the Encroachment Register.
Handing over the record for promulgation to the specified government official who would
take up the promulgation activity. This activity is to be done by the specified government
official.
Generate one register for new survey no. arising out of resurvey with no corresponding old survey no. (Encroachment Register), another register with old survey no. without any corresponding new nos. and another one where either the occupant or land use is different.
4.5 PILOT IMPLEMENTATION
Selected bidder will be required to implement a pilot project using network data in three
identified villages , using pure ground truthing technology, within a period of six weeks
from issue of Letter of Intent – which will cover all the activities of the resurvey and all
required outputs/deliverables . Based on the pilot experience, changes, if any needed would
be made to the project implementation approach and plan.
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5 ROLES AND RESPONSIBILITES:
5.1 RESPONSIBILITIES OF COMMISSIONER, SC&DLR
As owner of the project, the role of SC&DLR in the successful implementation of the project
includes discharging the following responsibilities.
i. Ensuring that all the participating departments/agencies take active part in the project
ii. Issuing of Government Orders, circulars, instructions, etc., to effect changes to
existing policies, framing of new policies, and such other matters as may be necessary
from time to time
iii. Constituting a Project Management Team to monitor and manage the day to day
activities of the Agency and issue necessary instructions if required.
iv. Deploying the sufficient number of Government staff for assisting and monitoring the
Agency during the Survey.
v. Identifying and nominating personnel for accepting the deliverables
vi. Popularize land resurvey project through a media plan for creating citizen awareness.
vii. Approve the field survey plan.
viii. Assist the Agency during the resurvey by providing the necessary Government
support.
ix. Conduct Title Enquiry x. Co-ordinate with the participating departments involved in the land re-survey project.
xi. Monitoring and review of the survey work.
xii. Finalization of the formats for the deliverables/outputs
xiii. Help organize training and change management programs.
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5.2 RESPONSIBILITES OF AGENCY
The following are the roles and responsibilities of the Implementing agency include:
i. Setting up of infrastructure for processing of data
ii. Prepare the field re-survey plan
iii. Conduct the field survey iv. Deploying the required infrastructure and skilled & experienced resources, including
workstations, laptops, printers, connectivity, etc
v. Prepare the final cadastral maps, land re-survey database and updated land records
vi. Creation of non-spatial database, relating to the ownership particulars of each parcel
of land, land use etc.
vii. Assist the SC&DLR during the Title Enquiry exercise The village maps and VF
7/12 will be given to the agencies, free of cost in the form of soft copies. The
resurvey agency will reconcile the information as per the VF 7/12 and other records
like KJP. The agency will not be doing any statutory activity relating to titling. viii. Quality check of the all the deliverables before submitting to the SC&DLR.
ix. Provide user training at all levels and prepare and issue supporting documentation
such as User Manuals, Maintenance Manuals, etc.
x. Liaison with other departments/agencies like Survey of India, Forest department and
other land owning departments to accomplish the commissioning the project as per
the terms of the contract.
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6 SURVEY METHODOLOGY & DELIVERABLES
This part details the technical specifications of the re – survey project, including detailed
ground survey.
The re-survey is a very important component of the Land Re-survey project. Keeping this in
view, SC&DLR expects the Agency to use the latest available technology to complete the re-
survey as per the schedule of the project, while maintaining the required accuracy.
6.1 TECHNICAL SPECIFICATIONS FOR SURVEY & DIGITISATION OF
LAND SURVEY
a. DGPS / ETS or conventional ground surveying methods using DGPS and ETS will be used
in the SC&DLR project.
b. Maps for the land parcels will be prepared on 1:2000 scale.
c. Required levels of accuracy for DGPS should provide accuracy of 2 c,m. to the control
points. Accuracy level and scaling of maps shall be as specified in the RFP. In case the field
bund is on the boundary, the measurement should from the middle of the field bunds or as
pointed out by the farmer/owner.
6.2 SURVEY PROCESS
This section describes the procedure followed for the survey:
a. Publication of notification under relevant rules of Government of Gujarat shall be done.
This will be the responsibility of SC&DLR.
b. Publicity regarding awareness programs to farmers emphasizing the need to be present
at time of visit of survey team and show the boundaries of their land parcels and
participate in the entire data collection process. To conduct such publicity will be the
responsibility of the District Collector.
c. A detailed schedule of the visit of survey team to each village shall be prepared taluka
wise and published at district and taluka level. The program should also be given wide
publicity. The detailed schedule will be prepared by the Agency and approved by
SC&DLR.
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d. Detailed schedule of the visit of survey team to each village shall be handed over to all
the heads of land owning departments - so that the officials from the departments help
the agency in the identification of boundaries of the lands owned by the department.
e. At the taluka level, revenue village should be taken as a unit. The village level plan
showing details of day wise program of survey shall be published in the concerned
taluka, village, at least 10 days before commencement of field survey.
f. There should be adequate number of survey teams and adequate number of adjudicating
personnel to complete the work as per the schedule.
g. Every survey team should have at least one member familiar with the local language
and the field workers and supervisory staff should be conversant with the local
language.
h. Survey adjudicator will be appointed by the government. However he/she shall be
assisted by one surveyor along with ETS machine from Agency.
i. From the agency side, each survey team shall have at least one machine operator and 2
support staff .
j. The Taluka/District level team along with the members from survey agency should
conduct a gram sabha in the village before the commencement of survey work and the
entire process should be explained. The day wise survey schedule should also be
discussed and farmers concerned should be mobilized.
k. Agency shall establish a village survey center in the appropriate place in the villages
with adequate number of laptops, printers and consumables. Basic infrastructure
including uninterrupted power supply for establishing a Survey Center is readily
available in all the village. In case these facilities are not available in any particular
village, the survey agency could have its base in the nearest village during the survey
execution.
l. Agency has to bear the expenses of establishing the village survey centers in case the
government buildings are not available. The cost of electricity and other expenditure
has to be borne by the Agency. In case these facilities are not available in any particular
village, the survey agency could have its base in the nearest village during the survey
execution.
m. The field work shall commence as per the schedule published in the village. Note the
boundary marking using ETS as shown by the concerned owners or enjoyers in the
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presence of adjacent land parcel owners or enjoyers. The team should take care that
ridges, which are not boundaries of parcels, are avoided. Similarly cases where
collective cultivation is done or boundaries not formed for various reasons should be
first got demarcated on ground by the concerned owners and such demarcated parcels
alone should be recorded. The team should take care to ensure that each individual
parcel is identified with the owner/enjoyer. Each parcel shall be given a unique ID.
n. The survey agency shall generate the land parcel map based on their ETS reading. The
agency shall take it to the owner/enjoyer and obtain acknowledgment.
o. The Draft Land Parcel Map shall be distributed to the concerned enjoyer on the same
day evening or the next day morning and receive the objections if any
p. Wherever there is reserved forest or land transferred to forest dept. concerned forest
officers should be involved in identifying boundaries.
q. Wherever there is a government land, concerned government officers shall attend the
survey activity and identify their land.
r. The current land use particulars and irrigation particulars etc. shall also be collected by
the survey team.
s. Land owners who intend to plant stones in their field junctions may be shown points
where stones are to be planted.
t. Boundaries of individual land parcels shall be marked using ETS or tape whichever is
relevant or applicable.
u. Details of land parcels should be recorded in the prescribed formats.
v. After the completion of demarcation by using ETS and collection of textual data, the
demarcators have to transfer the demarcated boundaries from the the ETS/GPS machine
in to computer to generate relevant spatial form.
w. The demarcators shall generate the Draft Land Parcel Map (LPM) for each land parcel
and print in the prescribed template in duplicate.
x. The survey teams along with the government officials shall participate in the objection
redressal and if required the survey teams has to resurvey the land parcel.
y. A register shall be maintained by Agency to record and track the objections raised by
the enjoyers.
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z. After the completion of survey, the survey team has to submit the completion report to SC&DLR.
6.3 SURVEY OF GOVERNMENT LANDS
This section describes the procedure that must be followed for the survey of Government
lands
a. The village wise list of Government /community lands with area and the list of private
lands adjoining the government lands shall be prepared by the agency.
b. If the concerned government officials are able to identify the boundaries of the
government land as per records, the government land has to be demarcated first before
demarcating the private properties. If the concerned government officials are unable to
identify the boundaries of the government land as per records or no record is available
pertaining to those government land parcels/properties, the boundaries of the adjoining
land parcels/properties should be fixed first and after fixing the boundaries of all the
adjoining land parcels/properties, the government land parcels/properties should be
worked out.
c. Reconcile the area so worked out with the related records.
d. The land parcel map pertaining to the government land parcels shall be handed over to
concerned government officer or to the Mamlatdar who shall record the objections if
any.\
6.4 GENERATION OF DRAFT LPM AND DISTRIBUTION
a. After the completion of ground truthing/ ground survey, the demarcators have to generate
the Draft LPM and print on the prescribed template with actual dimensions, details of
adjoining survey numbers, etc.
b. The scale of LPM sketch should fit an A4 size paper and it should be fit to the next scale of
50. (For e.g. if the scale is coming to 1:446 then it should be fit to a scale of 1:450; in case the
scale is coming as 1:421 then it should be fit to a scale of 1:450 and in case the scale required
to fit in the paper is 1:496, then it should be fit to a scale of 1:500)
c. The draft LPM shall be given to the concerned enjoyer or owner within two days.
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6.5 OBJECTIONS HANDLING
a. Individual notices in prescribed format shall be given to every registered holder/enjoyer
with a copy of land parcel map and measurement details etc. marked on the same notice.
Individual notices shall be either personally served or sent by the registered post with
acknowledgement due if the land owners are out side village or town. On expiry of stipulated
period, (10 days), if any objections raised by the enjoyer, shall be recorded in the objections
register.
b. Agency team shall assist the Government Officer in resolving the objections. If required
the survey team has to resurvey the field of the enjoyer, incorporate the necessary changes
and generate revised LPM.
c. Survey team shall maintain the objections tracking register. The objections shall also be
tracked in DTDB in GIS form ,
6.6 PROMULGATION OF SURVEY RECORDS
a. Subsequently, draft record of land register, village map, and individual parcel maps of
agricultural and non agricultural lands would be displayed for 30 days in the office of Gram
Panchayata/ Taluka for the information of public.
b. Complaints should be maintained during the above period to register complaints received
and all complaints received should be acknowledged by a receipt.
c. Complaints received shall be verified and necessary corrections if warranted shall be
carried out in all concerned spatial and non spatial records. Agency/s shall help the
government staff if resurvey of the parcel is required.
d. The adjudication team will have one Surveyor who will be assisted by one ETS machine
operator from the vendor.
e. The adjudication team will take up objections village wise. They should draw up a day wise
Program of objections taken on record and inform concerned farmers/owners well in advance.
They shall dispose all objections as per rules laid down under relevant Act.
f. As soon as disposal of objections is completed a final notification under relevant rules and
regulations will be published completing the process of survey.
g. The village land parcel register will be updated by the Agency/s as per objection disposal
information received from the adjudication team.
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h. The final information should be taken to data centre established at the state level to
generate all deliverables.
OUTPUT GUIDELINES FOR AGENCY
a. The delivery will be in Three formats. (.DXF, .DWG and .SHP)
b .DXF – will contain only polylines, points and text in their appropriate layer and color.
c .DWG content should be the same as in case of DXF except the symbology assigned and
hatch pattern.
d. First submission shall be the .DXF, which will be checked digitally for the quality. On
acceptance of the same, .DWG files should be submitted.
e. All the deliverables pertaining to a taluka shall be submitted for approval by SC&DLR as a
single submission.
f. The finally submitted maps will be sample checked. More than 20 errors in a .DXF delivery
may lead to complete rejection of the entire submission.
g. Similarly, in case of .DWG files submitted sheet wise should have all layers properly
named as specified. More than 5 errors in a sheet may lead to the rejection of the sheet. More
than 10 sheet rejection of the entire project submission, may lead to the entire rejection of the
submission.
h. The QC forms duly filled in should be accompanied with every submission of digital data
in CD media.
i. The Agency has to enforce good quality control measures to meet the requirements of the
SC&DLR in order to finally deliver a quality product, satisfying the content, accuracy and
cartographic presentation of the maps as specified.
j. One set of hard copy out puts on 1:8000 scale (village map) to be supplied by the Agency.
k. The names of features from field verification report need to be incorporated in the digital
data. The job is treated as completed only after it is examined and final corrections carried
out.
l. The map projection and coordinates of the control points are to be in UTM grid and WGS
84 datum and MSL datum.
m. Land parcels shall be oriented to north
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n. All data products should be handled carefully to avoid any loss or damage. In case of any
damage / loss, the Agency/s stands the responsibility of replacing fully.
o. An understanding on security aspects such as safe custody of data / reports / material is to
be signed by the Agency/s at the time of taking data from the govt.
p. The specification / guidelines may be revised from time to time and the same will be given
to the Agency/s. Agency shall therefore make sure that the revised specification / guidelines
are followed thereon.
q. Agency shall deploy a simple web site or a suitable tool to publish summarized view of the
project progress and status. This shall be available on line and shall be accessible to all the
stake holders. However this shall not be accessible to the public domain.
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Annexure I Ground Control Network & Monumentation There shall be Ground control Network at 4 levels (incase of non availability of (SOI) data,
GCN at 5 level
All the control points should be based on datum given below:
Horizontal Datum : WGS-84 (i.e. the latest version of the World Geodetic System standard
for use in cartography)
The Primary Control points of the Survey of India (SOI), provided by static GPS observations
(72 hours) with dual frequency GPS receivers, should be used as reference points for
preparing district net work to link the district with national survey net work.
In case of non availability of SOI data of network control points ,same kind of data and
control points should be established in consultation with SOI and prepared by the vendor
with MSL datum as per below mentioned standards .
Base Station: At centre of Area of Interest (AOI) With minimum 72 hour observation by
GPS with accuracy of 1:100000
Regional Station: Control point at a distance of 40 k.m. average with a minimum 24 hour
observation with GPS at a accuracy of 1: 50000
The primary control points of the SOI Should have been post processed with the precise
ephemeris adjusted with the help of precise engineering soft ware (eg. Berenese s/w ) to the
ITRF co-ordinate system or with a consultation of Survey of India . All the primary and
secondary control points of districts should be connected to base and regional station of the
SOI as created above, to ensure connection to the National Framework.
Vertical Datum: MSL, i.e. mean Sea Level. The precision Bench Mark of the SOI should
be used as primary vertical control
1. Primary Control Points:
Horizontal
i. What kind of places: In protected areas like premises of permanent government
offices etc. The selected site should be open and clear to sky with acute angle of 15
degree. High tension power lines, transformers, electric substations ,microwave
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towers ,high frequency dish antennas, radars, jammers, etc which interferes with
GPS signals , should be strictly avoided .
ii. Densification: 16 Km average
iii. Instrument to be used :Primary Control points shall be identified with DGPS
iv. Accuracy levels required: 1:50000.
v. Monumentation of Primary Control Points:
a. Rock Stone or Sand Stone 30*30*75 cm or RCC.
b. The control point should be 15 cm above the ground and 60 cm inside the ground.
c. The control points should be fixed to the ground using at least 15cm of cement
block
d. Monuments shall bear a Triangle on top with plummet hole in the middle.
Monumentation can be done by engraving the control points by 1 “ dia circle.
e. Provision to put GPS reading strip of granite.
f. The control point number should be inscribed on the monument.
Vertical All the primary control points should be connected by spirit level heights. The leveling
lines for such connections should be terminate at a precision control points of the SOI and
all errors adjusted within them.
Permissible error for leveling line 0.025 ♪k ( in meters), where the length of leveling
line in km.
2. Secondary Control Points:
i. What kind of places: In protected areas like premises of Government buildings and
other protected structures, Village Tri-junction points, village Bi-junctions etc.
ii. GCP Selection criteria : The selection criteria of points should be
a)GCP should be easily identifiable on aerial imagery as well as on the
ground.
b) GCP should be a sharp points on image and ground.
c) The selected GCP shall be open and clear to sky, without any obstruction
to the sky. All secondary points should be post pointed on digitised
village map preferably in soft copy. If the post pointing on hard copy is to be done ,
the control points should be post pointed at a given distances . In addition , a sketch of
control points and their detailed description should be prepared on the ground.
iii. Densification : 4 km average
iv. Instrument to be used: DGPS.
v. Accuracy levels required: 1:20000
vi. Monumentation of Secondary Control Points:
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a. Rock Stone or Sand Stone 23*23*75 cm or RCC
b. The control point should be 15 cm above the ground and 60 cm inside the ground.
c. The control points should be fixed to the ground using at least 15cm of cement
block
d. Monuments shall bear a Triangle on top with plummet hole in the middle .
Monumentation can be done by engraving the control points by 1 “ dia circle.
e. Provision to put GPS reading strip of granite.
f. The control point number should be inscribed on the monument.
g. X, Y and Z co-ordinates are required.
3. Tertiary Control Points:
i. What kind of places: Preferred places area Village boundary tri-junction or bi-
junction, Government lands etc., Field tri-junction on village boundaries or inside the
village. Existing Govt/ non-Govt buildings like GP office, school building, veterinary
hospital, high tension lines etc.
ii. Densification: 1 km average
iii. Instrument: DGPS/ETS
iv. Accuracy levels required : 1 in 10,000
v. Monumentation of Tertiary Control Points
a. Rock Stone or Sand Stone 15*15*45 cm or RCC
b. The control point should be 10 cm above the ground and 35 cm inside the ground.
c. The control points should be fixed to the ground using at least 15cm of cement
block
d. Monuments shall bear a Triangle on top with plummet hole in the middle .
Monumentation can be done by engraving the control points by 1 “ dia circle.
e. Provision to put GPS reading strip of granite.
f. The control point number should be inscribed on the monument.
4. Auxiliary Control Point:
What kind of places: Each control point (Primary, Secondary and Tertiary Control
Points) shall be accompanied with one auxiliary control point. It should be located on
permanent structure like bridges, culverts and other permanent building corners etc.
The auxiliary control point should be within the line of sight from the control points
i. Densification: There shall be one auxiliary point for each control point typically
200m or more (Primary, Secondary and Tertiary control point)
ii. Instrument: DGPS and ETS
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iii. Accuracy levels required: same as their respective control point
The description of the location of the control point along with a sketch shall be submitted to
SC&DLR.
Note: In case any village tri-junction has not been marked and monumented by any of the
primary or secondary control points or even if it is tertiary control points, then they should be
explicitly monumented as per the parameters mentioned for secondary control points.
(1) The coordinate lists and descriptions of the locations shall be submitted to
SC&DLR .The locations and ID s of all the control points should be
maintained in GIS Form.
(2) The coordinate list should be supplied both for geodetic system (lat/long)
and Projected system-Universal Traverse Mercator , i.e the UTM projection
of the respective area
(3) In case a village tri-junctions has not marked and monumented by primary,
secondary, or tertiary control points, the same should be monumented as per
the parameters.
General Requirements
1. Village boundaries are to be marked.
2. The(X, Y, Z) coordinates for the control points should be given in spherical coordinates
as well as in Cartesian coordinates separately.
3. The (X, Y) coordinates should be in WGS 84.and Z in MSL( Mean Sea Level)
4. The agency should specify the conditions and specification of the instruments/ system
used to acquire the required accuracy.
5. Some base lines for calibration with monumentation should be formed at selected
locations for maintenance.
6. A sketch for each category of control points shall be submitted showing the location of
control points along with description for easy identification.
7. A district map showing all the Primary, secondary and tertiary control points with
coordinates shall be submitted to the SC&DLR.
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8. The agency shall submit a village map showing the primary, secondary and tertiary
control points with description and coordinates in the prescribed format
9. The grid supplied by the SC&DLR has to be superimposed on the geodetic network to
derive the control point numbering.
10. Control Points should be only on the boundaries of land parcel and should not be in
between. When located in govt. premises, it should be located at the corner of the
buildings or the premises.
11. SOI (Survey Of India ) control points should be used or established a base reference for
creating Primary and secondary control points of the Districts
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Annexure II Formats for Graphical Record A. Land Parcel Maps:
1. Data should be in 2D and 3D
2. To be drawn on A4 size paper.
3. The parcel map shall be in template prescribed by the Department.
4. Area to be recorded in Hectares , Ares and square meter
5. For each land parcel one sketch should be drawn showing outer boundaries and topo
details. (List of the topo features to be captured will be provided before undertaking the
resurvey).
6. All measurements shall be written facing North or West directions or in any readable
direction.
7. Actual measurement of each demarcated boundary should be exhibited including topo
details like roads, canals, wells, cart tracks etc., The complete list can be given to the
short listed bidder.
8. Village tri-junction should be denoted by alphabets in clock wise direction. Every point in
the village like sub division point, cut point, field bend points, should be given a unique
serial number in numerical.
9. Adjacency particulars should be written in encircled Nos. or by village names as the case
may be.
10. The scale of LPM sketch should fit an A4 size paper and it should be fit to the next scale
of 50. (For e.g. if the scale is coming to 1:446 then it should be fit to a scale of 1:450; in
case the scale is coming as 1:421 then it should be fit to a scale of 1:450 and in case the
scale required to fit in the paper is 1:496, then it should be fit to a scale of 1:500)
11. List of coordinates of all the corner points should be written in open space of the sketch
or on back side page.
12. All nearest control points should be exhibited with in or out side frame work of Survey
No.
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B. Village Map
1. Integrated village map shall be drawn in 1: 8000 scales on A ‘O’ size paper.
2. The map shall show name of District, Taluka and Village in Gujarati / English language.
3. Area in Hectares – Ares and/or Sq. Km. upto 4th decimal shall be recorded.
4. It shall exhibit basic statutory particulars like dates of notification under the different
rules in left hand lower corner. The year of survey and year of publishing of village map
shall also be displayed in the bottom part. (The template shall be approved by the
SC&DLR)
5. It shall show the village tri-junction, all primary control and secondary control points,
tertiary control points and topo details.
6. The topo details shall be represented using the approved symbol library. Legend of topo
details and boundaries recorded should be exhibited.
7. Adjacency particulars to the village shall be displayed.
8. List of all control points falling on the village boundary with coordinates and location
details should be furnished.
C. Ground Control Network
1. District primary control network sketch, which shall show all primary control points and
details of their locations village and Taluka wise. Unique identification no. will be given
and the code of the identification would be provided.
2. Secondary control network sketch for each taluka shall show primary control points and
all secondary control points duly numbered. List showing the coordinates and locations of
these points shall be furnished.
3. Description of tertiary and auxiliary control points along with coordinates should be
furnished for each village, along with primary control point and secondary control point
for each village.
4. For Post-Processed Vectors: All successful GPS observations, exported to RINEX format
(soft copy)
5. For all adequately closed triangles: Network Adjustment results, observed closing errors,
error distribution value and estimated vector accuracy (hard copy)
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6. GPS report (hard copy), consisting of
Photograph, final Lat/Lon values and possible error of each monument
Name of RINEX files associated with each observation Network Diagram
7 1 c.m. as determined by residuals of the network adjustment with 95% confidence
interval.
(D) Creation of Digital Topographic Database: The boundaries of the parcels delineated
in the presence of the owner(s) /enjoyers /officials should be digitized in GIS format and the
attribute information collected in prescribed pro-forma should be linked as GIS to create the
Digital Topographic Database (DTDB)
Website for project progress & status.
1. Agency shall deploy a simple web site or a suitable tool to publish summarized
view of the project progress and status. This shall be available on line and shall be
accessible to all the stake holders. However this shall not be accessible to the public
domain.
2. Non-spatial database, conforming to the database of E-Dhara (current land
records application in Gujarat)
3. To met the standard and specification of the NLRMP (National
Land Record Modernization Programme Guideline) agency will have to follow
the standards as per the Annexure (VI)of the RFP volume –I .
PROJECTION /COORDINATE SYSTEM
All geodetic and AT control data, and all other collected coordinate data, should be collected
in UTM with WGS84 datum, published to a precision to the nearest hundredth of a meter.
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Annexure (VI) choice of software and standards
The Agency should keep in mind the following points before designing the software for survey activity.
Experience in indigenous developed core GIS/IP technology;
Experience in indigenous developed core GIS/IP technology; Preference shall be given to firm having forged formal associate/tie-up with national institutions in the field of GIS and remote sensing.
Open standards - technical specifications and policies governing information flow
across the project. Agency cover Domain, Interconnectivity, data integration, e-
services access and content management. The principle s and practice of operating
the standards make them “open” GIS software should have following capability.
Customized GIS software should be capable of integrating GIS & image
functionality with real time information using GPS survey. Follow OGC standard (
open geo customization )
Should be customizable using VBA/ VXT technology. (Microsoft open standard )
Geo-processing capability
Ov erlay analysis
Projection support
Layer management
Database management
Query builder
Can accept any satellite data support
With advanced module like Network analysis, DEM terrine analysis, 3D
Modeling, mural network classification,
Geometric correction
Image enhancement, classification, processing.
Advanced symbology
Advanced creation and editing tool for vector data management.
Can be interlinked with department existing data/ software like e-dhara, SRO office
data, DILR data, City Survey office data etc. Unicode language support
The Software should be OGC compliance ( latest version )
Note: The agency have to provide minimum 5 user license for software(per district ) . The software should be web enabled.
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Annexure VII Reports Sample Templates
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Annexure VII Data Collection Sample
Templates
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Anand District
Vadodara District
Vadodara District
Surendranagar District
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Surendranagar District
Panchmahal District
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Surat District
Banaskantha District
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Tapi District
Narmada District
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PART- II
Bid Process & Commercial Specifications
Settlement Commissioner & Director of Land Records
Dr. Jivraj Mehta Bhavan, Block No. 13, 3rd Floor,
Old Sachivalaya.
RREEQQUUEESSTT FFOORR PPRROOPPOOSSAALL ((RRFFPP))
FFOORR RREE--SSUURRVVEEYY OOFF
AANNAANNDD && OOTTHHEERR SSEEVVEENN DDIISSTTRRIICCTTSS OOFF GGUUJJAARRAATT SSTTAATTEE
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Gandhinagar-382 010, Gujarat (India)
Table of Contents
1 GENERAL CONDITIONS OF CONTRACT
2 INSTRUCTION TO BIDDERS
3 DETAILED SUBMITTAL REQUIREMENTS
DOCUMENTS COMPRISING THE BIDDERS' PROPOSAL
Annexure I: Bid Formats
Annexure II. Technical Evaluation Criteria
Annexure III: Statement of Deviation
Annexure IV: Request for Clarification
Annexure V: Performance Guarantee - 223 -
Annexure VI: Draft Contract - 227 -
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1. GENERAL CONDITIONS OF CONTRACT
GENERAL ELIGIBILITY TO BID
a. Invitation for bids for the Anand & other seven other districts namely Vadodara,
Surendranagar, Panchmahal, Suart,Banaskantha, Tapi & Narmada of Gujarat State is open to
all Indian firms who will fulfill pre-qualification criteria as specified.
b. Bidders declared by SC&DLR / Government of Gujarat to be ineligible to participate for
unsatisfactory past performance, corrupt, fraudulent or any other unethical business practices
shall not be eligible.
c. Breach of general or specific instructions for bidding, general and special conditions of
agreement with SC&DLR/ GOG or any of its others client organizations during the past 5
years may make a firm ineligible to participate in bidding process.
d. SC&DLR reserves its right to subject the bidders to security clearances as it deems necessary
and ALL the personnel of the selected bidder before they are appointed on the land re-survey
project.
COST OF RFP DOCUMENTS
The bidders will have to purchase the RFP from the address given below by paying Rs 10,000/-
(Rupees Ten Thousand only) in the form of a DD drawn on a nationalized bank in favor of
“Settlement Commissioner and Director of Land Records” payable at Gandhinagar for each
district. . The DD has to be the part of Pre-Qualification envelope.
Address:
Settlement Commissioner and Director of Land Records
Dr. Jivraj Mehta Bhavan,
Block No. 13, 3rd Floor,
Old Sachivalaya.
Gandhinagar-382 010
Email id: [email protected]
Fax: +91-79-23257664
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PRE-BID CONFERENCE
The SC&DLR will host a Pre-Bid Conference, tentatively scheduled to occur on dated- 28/02/2011.
The date, time and place of the conference will be announced as soon as possible to all bidders through
e-mail. The purpose of the conference is to provide bidders with information regarding the RFP and to
provide each bidder with an opportunity to seek clarifications regarding any aspect of the RFP. The
bidders are requested to submit any questions in writing to SC&DLR before dated 25/0/2011.
SC&DLR reserves the right to hold multiple pre-bid conferences relating to the Bid Management.
Bidder Inquiries and SC & DLR’s Responses
The agencies should submit their enquiries relating to this RFP in writing exclusively to the contact
person notified by SC&DLR as above. The mode of delivering written questions would be through fax
or email. SC&DLR will not be responsible for ensuring that bidders’ inquiries have been received by
SC&DLR.
SC&DLR shall accept written inquiries from the bidders once the RFP is issued. SC&DLR will
provide complete, accurate, and timely response to all questions to all the bidders. All responses given
by SC&DLR will be distributed to all the bidders.
However, SC&DLR makes no representation or warranty as to the completeness or accuracy of any
response, nor does SC&DLR undertake to answer all the queries that have been posed by the bidders.
SUPPLEMENTARY INFORMATION TO THE RFP
If SC&DLR deems it appropriate to revise any part of this RFP or to issue additional data to clarify an
interpretation of the provisions of this RFP, it may issue supplements to this RFP. Such supplemental
information will be communicated to all the bidders who have participated in the pre-bid meeting by e-
mail. Any such supplement shall be deemed to be incorporated by this reference into this RFP.
PROPOSAL PREPARATION COSTS
The bidder is responsible for all costs incurred in connection with participation in this process,
including, but not limited to, costs incurred in conduct of informative and other diligence activities,
participation in meetings/discussions/presentations, preparation of proposal, in providing any
additional information required by SC&DLR to facilitate the evaluation process, and in negotiating a
definitive and all such activities related to the bid process. This RFP does not commit SC&DLR to
award an agreement or to engage in negotiations. Further, no reimbursable cost may be incurred in
anticipation of award of the agreement for implementation of the project.
SC&DLR’S RIGHT TO TERMINATE THE PROCESS
a. SC&DLR makes no commitments, explicit or implicit, that this process will result in a business
transaction with anyone.
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b. This RFP does not constitute an offer by SC&DLR. The bidder’s participation in this process may
result in SC&DLR selecting the bidder to engage in further discussions and negotiations towards
execution of an agreement. The commencement of such negotiations does not, however, signify a
commitment by SC&DLR to execute an agreement or to continue negotiations.
CONSORTIUM
Following must be noted with respect to consortium bids:
a. The no. of consortium members can not exceed three, including the Prime Bidder.
b. The partner having the maximum turnover will be considered as prime bidder.
c. The sole responsibility for discharging of the project responsibilities under the agreement would
be that of the Prime Bidder only.
d. Only Prime Bidder will submit the bids and sign the agreement.
e. The Prime Bidder shall be registered in India only.
f. The technical bid shall contain the details of arrangements between the Prime Bidder and other
members of the consortium, in the form of an inter-se agreement or Memorandum of
Understanding – intending to enter into a firm agreement for the project execution, between them.
g. The turnover of the Prime Bidder and also the turnover of all the partners of the consortium shall
be considered for pre-qualifications.
h. The technical qualifications of all the members of a consortium shall be considered for evaluation.
For the purpose of qualifications of the company referred to in (g) above shall also be considered.
i. Notwithstanding anything contained in this agreement, all the members of the Consortium of
Companies, entrusted with the responsibilities of the Project, shall be jointly and severally
responsible to SC&DLR in respect of meeting the financial liabilities of the Implementation
Survey Agency arising out of the Project
BID SECURITY
a. The bidders shall submit, along with their Bids, a Bid Security of Rupees TEN Lakh only( Rs.
10,00,000/- ) for Anand District . for other seven districts see table***, in the form of a
Demand Draft/ Bank Guarantee issued by a nationalized bank in favor of “Settlement
Commissioner and Director of Land Records” payable at Gandhinagar. Bid security in any
other form will not be entertained. Validity period of the Bank Guarantee should be 6 months
from the date of bid closing.
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b. The bid security of all unsuccessful bidders would be refunded by SC&DLR within 30 days of the
bidder being notified by SC&DLR as being unsuccessful. The bid security, for the amount
mentioned above, of successful bidder would be returned upon submission of Performance
Guarantee.
c. The bid submitted without bid security, mentioned above, will be liable for rejection without
providing any opportunity to the bidder concerned.
***
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2. INSTRUCTION TO BIDDERS BID OPENING SESSIONS
The bids will be opened, in three sessions, one each for Prequalification, Technical and Commercial,
in the presence of bidders’ representatives (only one per bidder) who choose to attend the Bid opening
sessions on the specified date, time and address. The bidders’ representatives who are present shall
sign a register evidencing their attendance. In the event of the specified date of bid opening being
declared a holiday for SC&DLR, the Bids shall be opened at the same time and location on the next
working day. During the Bid opening, preliminary scrutiny of the bid documents will be made to
determine whether they are complete, whether required bid security has been furnished, whether the
documents have been properly signed, and whether the bids are generally in order. Bids not
conforming to such preliminary requirements will be prima facie rejected.
OPENING OF BID SECURITY ENVELOPE
The envelopes containing the bid security will be opened, by a Committee of Officers (the
“Committee”) appointed by SC&DLR for bid evaluation, in the presence of bidders’ representatives
(only one) who choose to attend the session on the specified date, time and address. The Bid Security
envelopes of the bidders will be opened on the same day and time, on which the Pre-qualification Bid
is opened, and bids not accompanied with the requisite Bid Security or whose Bid Security is not in
order shall be rejected.
TENDER FEE
Rs. 10,000 ( Rs. TEN THOUSAND ONLY ) Common for all Districts for downloading E- Tender . To be paid separately for each district .
CCoommmmeerrcciiaall IInnffoorrmmaattiioonn (( RRss ))
District Anand Vadodara Surendranagar
Panchmahal
Surat Banaskantha
Tapi Narmada
Earnest Money Deposit (EMD)
RS. 10,0
0,00
0 Rs
. Te
n La
kh O
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)
34,0
0,00
0 (R
s. Th
irty
Four
Lakh
on
ly)
41,0
0,00
0 (
Rs.
Forty
One
Lakh
O
nly
Onl
y )
16,0
0,00
0
( Rs.
Si
xtee
n La
kh
Onl
y )
16,0
0,00
0
( Rs.
Si
xtee
n La
kh
Onl
y )
42,0
0,00
0 ( F
orty
Tw
o La
kh o
nly
)
12,0
0,00
0 ( R
s.
Twel
ve La
kh
Onl
y )
7,15
,000
( Rs
. Se
ven
Lakh
Fif
teen
Th
ousa
nd O
nly
)
RFP for Resurvey project - ANAND & other SEVEN Districts of Gujarat State1
167
EVALUATION OF PRE-QUALIFICATION BIDS
The Prequalification proposal envelopes of only those bidders, whose Bid Security is in order, shall be
opened in the same session. The bids will then be passed on for evaluation.
The bidders will be assessed on the following pre-qualification criteria:
a. The partner having the maximum turnover will be considered as prime bidder.
b. The Bidder (Prime Bidder and all other members in case of a consortium) should have been in
operation for a period of at least 3 years as of 31-03-10, as evidenced by the Certificate of
Incorporation and Certificate of commencement of business issued by the Registrar of Companies
in India or the corresponding authority in respect of foreign entities;
c. Ground Survey methodology:
The Bidder (Prime Bidder in case of a consortium) should have had a minimum total turnover of Rs.
15 Crore during the last 3 financial years (2007-08, 2008-09, 2009-10).. The sum of the average
annual turnovers of all the partners of the consortium should be a minimum of Rs. 10.00 Crore
during the last 3 financial years (2007-08, 2008-09, 2009-10), as evidenced by the relevant financial
statements and audited accounts of the company. Note: If audited figure of year 2009-10 is available
then in that case last three years will be year 2007-08,2008-09 and 2009-10.
d. The bidder, including all the partners of the consortium should have sufficient experience across the
three major requirements of the project in Ground Survey (preferably Cadastral Survey) evidenced by
the certificates issued by the competent authority of the concerned client organizations.
e. The bidder should have executed in the last 3 years either a minimum of 1 project of Rs. 1 crore
Or
One project of Rs. 75.00 lakh and one project of Rs. 50.00 lakh
Or
a minimum of 7 projects of Rs. 20.00 lakh each.
( NB: 1 Only completed projects will be considered 2. Project below value of Rs. 20.00 Lakh will
not be considered at all )
RFP for Resurvey project - ANAND & other SEVEN Districts of Gujarat State1
168
Reminder: 1
Pre-Qualification BID COVER must contain EMD in original , proof of experience in business , proof of turnover & proof of survey turnover i.e project completion certificate .
EVALUATION OF TECHNICAL PROPOSALS
The evaluation of the Technical bids will be carried out in the following manner:
a. The Technical Bids of only the pre-qualified bidders will be opened for evaluation.
b. The bidders' technical solution proposed in the bid document would be evaluated as per the
requirements specified in the RFP and adopting the evaluation criteria spelt out in this document. The
Bidders are required to submit all required documentation in support of the evaluation criteria
specified (e.g. detailed project citations and completion certificates, client contact information for
verification, profiles of project resources, specifications of equipment proposed to be used) as required
for technical evaluation. The Technical evaluation shall be done as per the criteria specified in
Annexure II.
Reminder: 2
Please complete indexing of your RFP. For easy technical evaluation pl. show on which page the required criteria is given or fulfilled. Pl. provide clear & exact information as asked . e.g. List of qualified surveyor . This info. should provide like Sr. No. Name of Surveyor, Qualification , Experience in years, Remarks ( if any ) Pl. note : If information is not provided as required, evaluation will not be carried out for that item.
c. Proposal Presentations: Each pre-qualified bidder shall be invited to make a presentation to
SC&DLR at a date, time and venue decided by SC&DLR. The purpose of such presentations would be
to allow the bidders to present their proposed solutions and orchestrate their key strengths, approach,
methodologies and work plans described in their proposals.
d. The following points would be considered in evaluating the proposals
i. Does the Bidder demonstrate an understanding of the project, particularly its expansive scope and
tight timeframe?
ii. Does the bidder possess the ability, capacity, skill and financial resources to complete the project?
iii. Does the bidder have the reputation, experience, and efficiency required to complete the work?
This will be evaluated based on the past experience, successful completion of projects, adherence to
the time lines, credentials from clients, technical skills associated with organization etc.,
RFP for Resurvey project - ANAND & other SEVEN Districts of Gujarat State1
169
v. Can the bidder take on the obligations and responsibilities set forth in the RFP and produce the
required outcomes within the required timeframe?
vi. Is the equipment proposed by the bidder like DGPS, ETS and software suitable to meet the
requirements of the project, technologically up-to-date and calibrated?
vii. Are the bidder’s proposed internal QA/QC procedures as per the international standards (FGDC /
ISO etc.)
viii. Does bidder’s proposed project management methodology adhere to time line and whether it
covers the risk mitigation?
TECHNICAL PRESENTATION
As a part of the RFP preparation process, the short listed vendors would be required to present
their proposed solution to the Settlement Commissioner and Director of Land Records. To
facilitate a better understanding of the proposed solution and other pertinent issues, a
presentation including a structured walkthrough have been scheduled on the following lines. The
presentation should be conducted as per the sequence outlined in this document. Handout
material should be distributed to the audience (8 -10 no. copies) in addition to an electronic copy
on a CD (2 no. copies).
The presentations will be marked out of 100 marks. The weightage for the presentation will be 20%
of the marks in the technical evaluation- remaining 80% will be for the technical bid documents
submitted.
Presentation
The agenda of the presentation has been laid out below.
Section A: General Information of the management (5 minutes)
Name of the primary bidder and Single Point Interface for the Settlement Commissioner
and Director of Land Records (1 slide)
Scope of Work(1 slide)
Roles & Responsibilities of all the consortium members (1 slide)
Section B: Structured Walkthrough of Proposed Approach and Methodology (15 minutes) (80
marks)
RFP for Resurvey project - ANAND & other SEVEN Districts of Gujarat State1
170
The purpose of the structured walkthrough is to get an insight into the Consortium’s
understanding of the user requirements and assess the capability of the consortium to work as a
team to deliver the within the stipulated timeframe
Understanding of Scope of Work of the Project & its requirements
Proposed approach and methodology to comprehensively address all the requirements of the
project laid out in the RFP
Milestones
Project Timelines and detailed project plan
Quality Control methodology, standards and quality assurance plan
Capabilities
o In terms of the human resources, and proposed manpower and experience -that
will be deployed for this project, should be mentioned broadly under the
following heads:
Domain Experts
Managerial Staff
Qualified Surveyors
The survey agencies should also furnish the software and hardware details, that will be
employed for this project.
Section C: Relevant past experience, case studies (10 minutes) (20 marks)
Comparable Projects elsewhere, including current status, feedback, project start/end date
RFP for Resurvey project - ANAND & other SEVEN Districts of Gujarat State1
171
Samples of earlier work
Client References for case studies presented (contact names & Tel no)
Section D: Miscellaneous (15 minutes)
Clarifications if any
Questions & answers
NOTE:
The presentations are expected to be concise and touch upon all the above sections & sub
sections in the format and slide titles mentioned above.
The presentation time should not exceed 45 min including Q&A.
e. The SC&DLR may seek oral clarifications from the bidders. The primary function of
clarifications in the evaluation process is to clarify ambiguities and uncertainties arising out of the
examination of the bid documents. Oral clarifications provide the opportunity to state its
requirements clearly and for the bidder to more clearly state its proposal. The SC&DLR may seek
inputs from their professional, technical experts in the evaluation process.
f. Following will be the technical evaluation scheme:
i. Each Technical Bid will be assessed for technical score on a scale of 1 (minimum) to 100
(maximum) points
ii. Only the bidders, who score a total Technical score of 70 (Seventy) or more, will qualify for the
opening of their commercial bids.
RFP for Resurvey project - ANAND & other SEVEN Districts of Gujarat State1
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e. The SC&DLR may seek oral clarifications from the bidders. The primary function of clarifications
in the evaluation process is to clarify ambiguities and uncertainties arising out of the examination of
the bid documents. Oral clarifications provide the opportunity to state its requirements clearly and for
the bidder to more clearly state its proposal. The SC&DLR may seek inputs from their professional,
technical experts in the evaluation process.
f. Following will be the technical evaluation scheme:
i. Each Technical Bid will be assessed for technical score on a scale of 1 (minimum) to 100
(maximum) points
ii. Only the bidders, who score a total Technical score of 70 (Seventy) or more, will qualify for
the opening of their commercial bids.
EVALUATION OF COMMERCIAL BIDS
a. The Commercial Bids of only the technically qualified bidders will be opened for evaluation.
b. The bidder with lowest Total Cost (TC) will be awarded 100% score (L1)
NEGOTIATIONS, AGREEMENT FINALIZATION AND AWARD
SC&DLR reserves the right to negotiate with the bidder whose proposal has been ranked Best value
bidder on the basis of Technical and Commercial Evaluation. A contract will be awarded to the
responsible and responsive bidder whose proposal conforms to the RFP and in the opinion of
SC&DLR represents the best value to the proposed "Land Re-survey of Anand and other seven
Districts "
AWARD OF CONTRACT
AWARD CRITERIA
The bidder with the Lowest Total Cost will be designated as Best Value Bidder
SC&DLR’s RIGHT TO ACCEPT ANY PROPOSAL AND TO REJECT ANY OR ALL
PROPOSALS
SC&DLR reserves the right to accept or reject any proposal, and to annul the tendering process and
reject all proposals at any time prior to award of agreement, without thereby incurring any liability to
the affected bidder or bidders or any obligation to inform the affected bidder or bidders of the grounds.
NOTIFICATION OF AWARD
RFP for Resurvey project - ANAND & other SEVEN Districts of Gujarat State1
173
Prior to the expiration of the validity period, SC&DLR will notify the successful bidder in writing or
by fax or email, to be confirmed in writing by letter, that his proposal has been accepted. The
notification of award will constitute the formation of the agreement. Upon the successful bidder's
furnishing of performance guarantee, SC&DLR will promptly notify each unsuccessful bidder and
return their Bid Security.
SIGNING OF AGREEMENT
At the same time as SC&DLR notifies the successful bidder that its proposal has been accepted,
SC&DLR shall enter into a separate agreement, incorporating all agreements (to be discussed and
agreed upon separately) between SC&DLR and the successful bidder. The Model agreement (Draft
Agreement) is provided in Annexure VI.
SC&DLR shall have the right to annul the award in case there is a delay of more than 15 days in
signing of agreement, for reasons attributable to the successful bidder.
PERFORMANCE GUARANTEE
a. The successful bidder shall at his own expense deposit with SC&DLR, within 15 days of the date of
notice of award of the agreement or prior to signing of the agreement whichever is earlier, an
unconditional and irrevocable Performance Guarantee (PG) by way of Demand Draft or Bank
Guarantee from a nationalized bank acceptable to SC&DLR, in the format prescribed in Annexure V,
payable on demand, for the due performance and fulfillment of the agreement by the bidder. Amount
of performance Guarantee would be at the rate of 5% of the Estimated Contract value = ----sq km *---
Rate per sq. km.
b. The Performance Guarantee (PG) will be for an amount of 5% of the contract value, valid for
the entire term of agreement, which shall be submitted by Survey Agency upon signing the
Agreement. All incidental charges whatsoever such as premium, commission etc., with respect to the
performance guarantee shall be borne by the bidder. The performance guarantee shall be valid till
acceptance of the deliverables of the Project or 120 days after the expiry of the contract,
whichever is earlier. The performance guarantee may be discharged/ returned by SC&DLR upon
being satisfied that there has been due performance of the obligations of the bidder under the
agreement. However, no interest shall be payable on the performance guarantee.
c. In the event of the bidder being unable to service the agreement for reasons of poor quality of
resources, business loss or going out of business, regulatory restrictions, concerns of national security,
or any other reason which is not concerned with the terms of the contract, SC&DLR would invoke the
Performance Guarantee. Notwithstanding and without prejudice to any rights whatsoever of SC&DLR
under the agreement in the matter, the proceeds of the Performance Guarantee shall be payable to
RFP for Resurvey project - ANAND & other SEVEN Districts of Gujarat State1
174
SC&DLR as compensation for any loss resulting from the bidder’s failure to perform/ comply with its
obligations under the agreement. SC&DLR shall notify the bidder in writing of the exercise of its right
to receive such compensation indicating the obligation(s) for which the bidder is in default and the
bidder will have to pay it within 14 days of the notice date. SC&DLR’s decision in this respect will be
final.
d. SC&DLR shall also be entitled to make recoveries from the bidder’s bills, performance guarantee,
or from any other amount due to him, an equivalent value of any payment made to him due to
inadvertence, error, collusion, misconstruction or misstatement.
e. In case the project is delayed beyond the project schedule as mentioned in this RFP, for reasons
attributable to Survey Agency, the performance guarantee shall be accordingly extended by the Survey
Agency for the duration equivalent to the delays caused in the project.
f. It is the responsibility of the bidder to keep alive the performance guarantee and extend it if
necessary till the completion of the agreement period.
FAILURE TO AGREE WITH THE TERMS & CONDITIONS OF THE RFP
Failure of the successful bidder to agree with the Terms & Conditions of the RFP shall constitute
sufficient grounds for the annulment of the award, in which event , SC&DLR may award the
agreement to the next best value bidder or call for new proposals.
IMPLEMENTATION SCHEDULE GUIDELINES
Name of District Sr. No.
Milestone
Ana
nd
Vad
odar
a
Sure
ndra
naga
r
Panc
hmah
al
Sura
t
Bana
skan
tha
Tapi
Nar
mad
a
1 Micro pilot project ( 3 identifies villages by field survey )
T0
+ 6
Wee
ks
T0
+ 6
Wee
ks
T0
+ 6
Wee
ks
T0
+ 6
Wee
ks
T0
+ 6
Wee
ks
T0
+ 6
Wee
ks
T0
+ 6
Wee
ks
T0
+ 6
Wee
ks
2 Establishment of Ground control Network (up to primary & Secondary )
T0
+ 6
Wee
ks
T0
+ 8
Wee
ks
T0
+ 8
Wee
ks
T0
+ 8
Wee
ks
T0
+ 8
Wee
ks
T0
+ 8
Wee
ks
T0
+ 6
Wee
ks
T0
+ 6
Wee
ks
RFP for Resurvey project - ANAND & other SEVEN Districts of Gujarat State1
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3 Ground Survey/ Creation of Land Survey spatial database for all taluka & all deliverables T0
+ 4
8 W
eeks
To +
22
Mon
ths
To +
22
Mon
ths
To +
20.
5 M
onth
s
To +
22
Mon
ths
To +
22
Mon
ths
To +
48
Wee
ks
To +
42
Wee
ks
4.1 First Set of Taluka
T0
+ 14
w
eek
T0
+ 4
mon
th
T0
+ 4
mon
th
T0
+ 4
mon
th
T0
+ 4
mon
th
T0
+ 4
mon
th
T0
+ 14
w
eek
T0
+ 14
w
eek
4.2 Second Set of 1 Taluka
T0
+ 20
w
eek
T0
+ 6
mon
th
T0
+ 6
mon
th
T0
+ 6
mon
th
T0
+ 6
mon
th
T0
+ 6
mon
th
T0
+ 22
w
eek
T0
+ 22
w
eek
4.3 Third Set of 1 Taluka
T0
+ 26
w
eek
T0
+
8 m
onth
T0
+
8 m
onth
T0
+
8 m
onth
T0
+
8 m
onth
T0
+
8 m
onth
T0
+ 30
w
eek
T0
+ 30
wee
k
4.4 Fourth Set of 1 Taluka
T0
+ 31
w
eek
T0
+ 10
m
onth
T0
+ 10
m
onth
T0
+ 10
m
onth
T0
+ 10
m
onth
T0
+ 10
m
onth
T0
+ 38
w
eek
T0
+ 38
w
eek
4.5 Fifth Set of 1 Taluka
T0
+ 36
w
eek
T0
+ 11
.5
mon
th
T0
+ 12
m
onth
T0
+ 11
.5
mon
th
T0
+ 12
m
onth
T0
+ 11
.5
mon
th
T0
+ 46
wee
k
4.6 Sixth Set of 1
Taluka
T0
+ 42
w
eek
T0
+ 13
.00
mon
th
T0
+ 14
m
onth
T0
+ 13
.00
mon
th
T0
+ 14
m
onth
T0
+ 13
.00
mon
th
4.7 Seventh Set of 1 Taluka
T0
+ 48
w
eek
T0
+ 14
.5m
ont
h
T0
+ 16
m
onth
T0
+ 14
.5m
ont
h
T0
+ 16
m
onth
T0
+ 14
.5m
ont
h
4.8 Eight set of 1 Taluka
T0
+ 54
w
eek
T0
+ 16
m
onth
T0
+ 18
m
onth
T0
+ 16
m
onth
T0
+ 18
m
onth
T0
+ 16
m
onth
4.9 Ninth Set of 1 Taluka
NA
T0
+ 17
.5
mon
th
T0
+ 20
m
onth
T0
+ 17
.5
mon
th
T0
+ 20
m
onth
T0
+ 17
.5
mon
th
4.10
Tenth Set of 1 Taluka
NA
T0
+ 19
.mon
th
T0
+ 22
m
onth
T0
+ 19
.mon
th
T0
+ 22
m
onth
T0
+ 19
.mon
th
RFP for Resurvey project - ANAND & other SEVEN Districts of Gujarat State1
176
4.11
Eleventh Set of 1 Taluka
NA
T0
+ 20
.5
mon
th
T0
+ 20
.5
mon
th
T0
+ 20
.5
mon
th
4.12
Twelfth set of 1 Taluka
NA
T0
+ 22
m
onth
T0
+ 22
m
onth
4.13
Thirteenth set of 1 Taluka
NA
4.14
Fourteenth Set of 1 Taluka
NA
5 Execution of
the
,downloading
of the data,
training,
formal
functioning of
the project and
final
acceptance by
the department
T0+
52 w
eek
TO
+ 2
4 M
onth
T0+
24
Mon
th
TO
+ 2
2
Mon
th
T0+
24
Mon
th
T0+
24
Mon
th
T0+
52 w
eek
T0+
42 W
eek
Vendor should submit his own detailed time schedule with measurable milestones and such schedules
should be practicable, reasonable and balanced.
PAYMENT TERMS
"Land Re-survey of Gandhinagar district" will involve the payment for the contract based on the
successful completion of milestone as mentioned below:
a. 5% of the contract value can be considered as mobilization advance against a Bank Guarantee for
the same amount. The bank guarantee will be valid for a period of 12 months. Bank guarantee if given
will be discharged and the mobilization advance will be adjusted against the payment for first invoice.
b. The subsequent payments shall be based on the following guidelines
RFP for Resurvey project - ANAND & other SEVEN Districts of Gujarat State1
177
1. Anand District Sr. No. Milestone Payment %
1 Mobilization Advance (Against Bank Guarantee of
equal amount valid for 12 months).
5% of estimated contract
value
2 Setting up Ground Control Network (Till secondary
points)
5% of estimated contract
value
3 First Set of Taluka Actual Bill – (1/3rd of Sum
of (1) + (2)
4 Second Set of Taluka Actual Bill – (1/3rd of Sum
of (1) + (2)
5 Third Set of Taluka Actual Bill – (1/3rd of Sum
of (1) + (2)
6 Fourth Set of Taluka Actual Bill – 2.5% of
estimated contract value
7 Fifth Set of Taluka Actual Bill – 2.5% of
estimated contract value
8 Sixth Set of Taluka Actual Bill – 2.5% of
Estimated contract value
9 Seventh Set of Taluka Actual Bill
10 Eighth Set of Taluka Actual Bill + 7.5 % of
Estimated contract value –
(10%* of total invoicing for
all 8 taluks)
*10% Amount will be given after acceptance of all the final deliverables.
2. Vadodara District
Sr. No. Milestone Payment %
1 Mobilization Advance (Against Bank Guarantee of
equal amount valid for 12 months).
5% of estimated contract
value
RFP for Resurvey project - ANAND & other SEVEN Districts of Gujarat State1
178
2 Setting up Ground Control Network (Till secondary
points)
5% of estimated contract
value
3 First Set of Taluka Actual Bill – (1/4th of Sum
of (1) + (2)
4 Second Set of Taluka Actual Bill – (1/4th of Sum
of (1) + (2)
5 Third Set of Taluka Actual Bill – (1/4 th of Sum
of (1) + (2)
6 Fourth Set of Taluka Actual Bill – (1/4 th of Sum
of (1) + (2)
7 Fifth Set of Taluka Actual Bill – 2.5% of
Estimated contract value l
8 Sixth Set of Taluka Actual Bill – 2.5% of
Estimated contract value
9 Seventh Set of Taluka Actual Bill – 2.5% of
Estimated contract value
10 Eighth Set of Taluka Actual Bill
11 Ninth Set of Taluka Actual Bill
12 Tenth Set of Taluka Actual Bill + 7.5 % of
Estimated contract value –
(10%* of total invoicing for
all 10 taluka)
*10% Amount will be given after acceptance of all the final deliverables.
RFP for Resurvey project - ANAND & other SEVEN Districts of Gujarat State1
179
3. Surendranagar District Sr. No. Milestone Payment %
1 Mobilization Advance (Against Bank Guarantee of
equal amount valid for 12 months).
5% of estimated contract
value
2 Setting up Ground Control Network (Till secondary
points)
5% of estimated contract
value
3 First Set of Taluka Actual Bill – (1/4th of Sum
of (1) + (2)
4 Second Set of Taluka Actual Bill – (1/4th of Sum
of (1) + (2)
5 Third Set of Taluka Actual Bill – (1/4 th of Sum
of (1) + (2)
6 Fourth Set of Taluka Actual Bill – (1/4 th of Sum
of (1) + (2)
7 Fifth Set of Taluka Actual Bill – 2.5% of
Estimated contract value l
8 Sixth Set of Taluka Actual Bill – 2.5% of
Estimated contract value
9 Seventh Set of Taluka Actual Bill – 2.5% of
Estimated contract value
10 Eighth Set of Taluka Actual Bill
11 Ninth Set of Taluka Actual Bill
12 Tenth Set of Taluka Actual Bill + 7.5 % of
Estimated contract value –
(10%* of total invoicing for
all 10 taluka)
*10% Amount will be given after acceptance of all the final deliverables.
RFP for Resurvey project - ANAND & other SEVEN Districts of Gujarat State1
180
4. Panchmahal District Sr. No. Milestone Payment %
1 Mobilization Advance (Against Bank Guarantee of
equal amount valid for 12 months).
5% of estimated contract
value
2 Setting up Ground Control Network (Till secondary
points)
5% of estimated contract
value
3 First Set of Taluka Actual Bill – (1/4th of Sum
of (1) + (2)
4 Second Set of Taluka Actual Bill – (1/4th of Sum
of (1) + (2)
5 Third Set of Taluka Actual Bill – (1/4 th of Sum
of (1) + (2)
6 Fourth Set of Taluka Actual Bill – (1/4 th of Sum
of (1) + (2)
5 Fifth Set of Taluka Actual Bill – 2.5% of
Estimated contract value l
7 Sixth Set of Taluka Actual Bill – 2.5% of
Estimated contract value
8 Seventh Set of Taluka Actual Bill – 2.5% of
Estimated contract value
9 Eighth Set of Taluka Actual Bill
10 Ninth Set of Taluka Actual Bill
11 Tenth Set of Taluka Actual Bill
12 Eleventh Set of Taluka Actual Bill + 7.5 % of
Estimated contract value –
(10%* of total invoicing for
all 11 taluka)
*10% Amount will be given after acceptance of all the final deliverables.
RFP for Resurvey project - ANAND & other SEVEN Districts of Gujarat State1
181
5. Surat District
Sr. No. Milestone Payment %
1 Mobilization Advance (Against Bank Guarantee of
equal amount valid for 12 months).
5% of estimated contract
value
2 Setting up Ground Control Network (Till secondary
points)
5% of estimated contract
value
3 First Set of Taluka Actual Bill – (1/4th of Sum
of (1) + (2)
4 Second Set of Taluka Actual Bill – (1/4th of Sum
of (1) + (2)
5 Third Set of Taluka Actual Bill – (1/4 th of Sum
of (1) + (2)
6 Fourth Set of Taluka Actual Bill – (1/4 th of Sum
of (1) + (2)
7 Fifth Set of Taluka Actual Bill – 2.5% of
Estimated contract value l
8 Sixth Set of Taluka Actual Bill – 2.5% of
Estimated contract value
9 Seventh Set of Taluka Actual Bill – 2.5% of
Estimated contract value
10 Eighth Set of Taluka Actual Bill
11 Ninth Set of Taluka Actual Bill
12 Tenth Set of Taluka Actual Bill + 7.5 % of
Estimated contract value –
(10%* of total invoicing for
all 10 taluka)
*10% Amount will be given after acceptance of all the final deliverables.
RFP for Resurvey project - ANAND & other SEVEN Districts of Gujarat State1
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6. Banaskantha District
Sr. No. Milestone Payment %
1 Mobilization Advance (Against Bank Guarantee of
equal amount valid for 12 months).
5% of estimated contract
value
2 Setting up Ground Control Network (Till secondary
points)
5% of estimated contract
value
3 First Set of Taluka Actual Bill – (1/4th of Sum
of (1) + (2)
4 Second Set of Taluka Actual Bill – (1/4th of Sum
of (1) + (2)
5 Third Set of Taluka Actual Bill – (1/4 th of Sum
of (1) + (2)
6 Fourth Set of Taluka Actual Bill – (1/4 th of Sum
of (1) + (2)
7 Fifth Set of Taluka Actual Bill – 2.5% of
Estimated contract value l
8 Sixth Set of Taluka Actual Bill – 2.5% of
Estimated contract value
9 Seventh Set of Taluka Actual Bill – 2.5% of
Estimated contract value
10 Eighth Set of Taluka Actual Bill
11 Ninth Set of Taluka Actual Bill
12 Tenth Set of Taluka Actual Bill + 7.5 % of
Estimated contract value –
(10%* of total invoicing for
all 10 taluka)
*10% Amount will be given after acceptance of all the final deliverables.
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7. Tapi District
Sr. No. Milestone Payment %
1 Mobilization Advance (Against Bank Guarantee of
equal amount valid for 12 months).
5% of estimated contract
value
2 Setting up Ground Control Network (Till secondary
points)
5% of estimated contract
value
3 First Set of Taluka Actual Bill – (1/4th of Sum
of (1) + (2)
4 Second Set of Taluka Actual Bill – (1/4th of Sum
of (1) + (2)
5 Third Set of Taluka Actual Bill – (1/4 th of Sum
of (1) + (2)
6 Fourth Set of Taluka Actual Bill – (1/4 th of Sum
of (1) + (2)
7 Fifth Set of Taluka Actual Bill – 10% of
Estimated contract value l
*10% Amount will be given after acceptance of all the final deliverables.
8. Narmada District
Sr. No. Milestone Payment %
1 Mobilization Advance (Against Bank Guarantee of
equal amount valid for 12 months).
5% of estimated contract
value
2 Setting up Ground Control Network (Till secondary
points)
5% of estimated contract
value
3 First Set of Taluka Actual Bill – (1/3rd of Sum
of (1) + (2)
4 Second Set of Taluka Actual Bill – (1/3rd of Sum
of (1) + (2)
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5 Third Set of Taluka Actual Bill – (1/3rd of Sum
of (1) + (2)
6 Fourth Set of Taluka Actual Bill – 10% of
Estimated contract value l
Above payments shall be made after deduction of tax at source, whichever may be applicable, by the
Acts prevailing at the time of making payment. Payment of all other tax and levies would be the
responsibility of the Survey Agency. All payments to the agencies would be made in Indian Rupees
only.
The payment shall be made after the successful completion of the activity and successful submission
of the deliverables & its acceptance by SC & DLR.
c. The minimum gap between two successive invoices will be 1 month.
PENALTY CLAUSE
Vendor should submit his own detailed time schedule with measurable milestones and such schedules
should be practicable, reasonable and balanced. At the time of presentation, SC&DLR and the vendor
would come to a mutually agreeable time schedule, which will be the finalized schedule to form part
of the agreement.
Any delay in implementation at any milestone mentioned in the plan, will attract a penalty of 0.5% of
the contract value for every 7 days, subject to a maximum of 4%. Maximum delay permitted will be 60
days beyond which the agreement is liable to be terminated and vendor performance guarantee will be
forfeited. In such case, SC&DLR reserves the right to make necessary alternate arrangements to
complete the project.
Further any delays must be made up by the vendor by the time of the payment milestone for the
completion of 75% i.e. project implementation needs to be as per schedule at this point.
The purpose of this is to ensure all necessary formalities for project completion and closure are
completed as planned and vendor will not deliver/ complete a large part of the work only at the end
stage, as this would hinder smooth project completion and sign-off. Penalties if deducted earlier will
be refunded at this stage.
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3. DETAILED SUBMITTAL REQUIREMENTS
Proposals must be direct, concise, and complete. All information not directly relevant to this RFP
should be omitted. SC&DLR will evaluate bidder’s proposal based on its clarity and the directness of
its response to the requirements of the project as outlined in this RFP. To assist in the preparation of
proposal, SC&DLR is making available an electronic version of this RFP.
DOCUMENTS COMPRISING THE BIDDERS' PROPOSAL
a. Proposal submitted by the bidder shall comprise the following:
i. Proposal covering letter (covering letter is set forth in Annexure I (1))
ii. Prequalification proposal in the format as specified in Annexure I (4)
iii. Technical proposal in the format as specified below and in Annexure I (5)
iv. Commercial proposal as specified in Annexure I (6 – From 1). The bidders also need to provide
the component-wise cost details used for arriving at the quoted commercials as specified in the
Annexure I (6 – Form 2).
v. Any other information that is required to be submitted in the proposal process.
The bidders must submit technical proposal both in hardcopy and softcopy format properly labeled.
b. Bidder shall submit with its proposal, inter alia, the following attachments:
i. A board resolution (in case of a consortium bid, the Prime Bidder's Board of Directors) authorizing
the Bidder/ Prime Bidder to sign/ execute the proposal as a binding document and also to execute all
relevant agreements forming part of RFP.
ii. A certified true copy of the consortium agreement between the Prime Bidder and all the other
members of the consortium, describing the respective roles and responsibilities of all the members, in
meeting the overall scope and requirements of the proposed project.
Bidders shall furnish the required information on their technical and commercial strengths in the
enclosed formats only. Any deviations in format may make the bid liable for rejection. The bid shall
be attached with the covering letter as specified in Annexure I and shall be enclosed in the main
envelope, which has the Bid Security, Prequalification bid, Technical bid and Commercial bid
Envelopes. Proposals not submitted with this covering letter shall be liable for rejection.
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VENUE & DEADLINE FOR SUBMISSION OF PROPOSALS
i. Proposals, in their complete form in all respects as specified in the RFP, must be submitted to
SC&DLR at the address specified below:
Venue:
Settlement and Director of Land Records
Dr.Jivraj Mehta Bhavan,
Block No. 13,3rd Floor,
Old Sachivalaya.
Gandhinagar-382 010
ii. Last Date & Time of submission: Before -- Hrs on --/---/, 2010
iii. SC&DLR may, in exceptional circumstances and at its discretion, extend the deadline for
submission of proposals by issuing an addendum or by intimating all bidders who have been provided
the RFP, in writing or through e-mail, in which case all rights and obligations of SC&DLR and the
bidders previously subject to the original deadline will thereafter be subject to the deadline as
extended.
LATE BIDS
Bids received after the due date and the specified time (including the extended period if any) for any
reason whatsoever, shall not be entertained.
NB: Submission of this RFP is online. So any delay including uploading any documents e.g. server
down, non availability of site shall not be considered.
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PREQUALIFICATION BID
Prequalification bid will be used for assessing the bidders on the basis of prequalification criteria laid
down in this RFP. Therefore the bidders are required to submit this bid in specified format furnishing
all the required information and supporting documents. A bid may be rejected at prequalification stage
itself and not considered for technical evaluation if it fails to satisfy the prequalification criteria
specified in this RFP.
TECHNICAL PROPOSAL
a. The technical proposal should address all the areas/ sections as specified in the Technical Evaluation
Criteria (given in Annexure II) and contain a detailed description of how the bidder will provide the
required services outlined in this RFP. It should articulate in detail, as to how the bidder’s Technical
Solution meets the requirements specified in the RFP. The technical proposal must not contain any
pricing information. In submitting additional information, please mark it as “supplementary” to the
required response. If the bidder wishes to propose additional services (or enhanced levels of services)
beyond the scope of this RFP, the proposal must include a description of such services as a separate
and distinct attachment to the proposal.
b. The technical proposal should address the following:
i. Overview of the proposed solution that meets the requirements specified in the RFP
ii. Detailed Technical Description including the complete specifications of the equipment proposed to
be used namely the DGPS, Electronic total station machine including its accuracy , leveling machine,
Ground Control equipment, hardware and software used for processing and printing the imagery (if
any ), quality control systems and storage.
iii. How the proposed methodology addresses accuracy, quality control, availability, performance,
security and manageability requirements of the project.
iv. Approach & Methodology for project implementation including the project plan
v. Detailed Project plan- milestones .
vi. Project team structure, size, capability and deployment plan (Total Staffing plan including
numbers)
viii. Profiles of resources proposed for the project (to be provided in the format included in Annexure
I) The bidder shall provide an undertaking, on a separate letter on company letter head signed by the
authorized signatory, in the technical bid that all the profiles of the proposed resources are complete
and accurate. In addition, each profile shall be signed by the resource (of whom the profile is
submitted) and the authorized signatory. If the signature of the resource couldn’t be obtained, the
authorized signatory, in each profile shall mention and certify that he has obtained the consent of the
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respective employee on the accuracy and completeness of qualifications and experience specified in
the profile.
ix. Details of consortium partners.
x. Project Management, reporting and review methodology
xi. Risk Management approach and plan
xii. Key Deliverables (along with sample deliverables, where possible)
xiii. Bidder’s experience, to be provided in the format specified in Annexure I, in all the project
related areas as highlighted in Bid evaluation criteria
The technical proposal shall also contain bidder’s plan to address the key challenges anticipated during
the execution of the project. Any deviations between technical and commercial proposals shall make
the proposal as being unresponsive and may lead to disqualification of the proposal. SC&DLR
reserves the right to take appropriate action in this regard.
d. SC&DLR is also open to any suggestions that the bidder may want to render with respect to the
approach adopted for the assignment in the light of their expertise or experience from similar
assignments. However, this should not lead to the submission date being missed or extended.
e. Manpower deployment plan and resources to be dedicated to the project
Bidder must provide the following information:
i. A specific description of the prior experience and expertise of the resources in the organization that
enable the organization to provide high quality, industry-standards based Survey Services of Ground
Survey
ii. Resumes of manager(s) responsible for the management of this project, highlighting pertinent
experience.
iii. Resumes of bidder personnel who would be directly assigned to provide services pertaining to this
agreement and the specific function each individual would perform;
iv. All the resumes of the proposed team should be given in the format provided in Annexure I.
f. Consortium Member Statement
The Bidder shall provide the following information in respect of the consortium members that the
bidder will engage to provide any of the services required under this RFP. For each proposed
consortium member, bidder shall provide the following:
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i. Brief description of nature of products/services to be provided by consortium member.
ii. Head and branch offices (if responsible for work under this agreement) (provide street and mailing
addresses, phone, fax and email).
iii. Date, form and state of incorporation.
iv. Agreement administrator (name, business address, fax, phone and email address of individual
responsible for administering any agreement that might result from this RFP).
v. Company principals (name, title and business address).
vi. Current or prior successful partnerships with proposed consortium member including client
reference (contact name, phone number, dates when services were performed).
COMMERCIAL PROPOSAL
a. Unless expressly indicated, bidder shall not include any technical information regarding the services
in the commercial proposal. Additional information may be submitted to accompany the proposal. In
submitting additional information, please mark it as supplemental to the required response. Prices
shall be quoted entirely in Indian Rupees and must be arrived at after including all expenses,
rates, and taxes.
b. The commercial proposal must be detailed and summarized by completing the pricing requirements
which are contained in Annexure I of this RFP.
DEVIATIONS AND EXCLUSIONS
The bidder shall provide the deviations and exclusions, if any, from the specifications and
requirements as defined in this RFP in the format provided in Annexure III.SC&DLR reserves its
right to treat the deviations and exclusions in any manner that SC&DLR deems suitable for the bidding
process.
MAPS, PHOTOGRAPHS AND INTELLECTUAL PROPERTY RIGHTS
The maps, photographs, processed maps and intellectual property rights of all the artifacts developed
under this project shall be the exclusive property of SC&DLR. Bidders should submit a declaration to
this affect.
TOTAL RESPONSIBILITY
Bidder (Prime bidder in case of a consortium) should issue a statement undertaking total responsibility
for the complete project, which shall not include any conditional statements.
SIGNATURE
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The covering letter must be signed with the bidder’s name and by a representative of the bidder, who
is authorized to commit the bidder to agreement obligations. All obligations committed by such
signatories must be fulfilled.
BID SUBMISSION
a. Bid documents are to be submitted using the e-tender facility of Govt. of Gujarat
SC&DLR will not accept delivery of proposal in any manner other than that specified in this RFP.
Proposal delivered in any other manner shall be treated as defective, invalid and rejected.
EMD and the tender fee should be submitted as part of the Bid Security and the Pre-Qualification
Envelope respectively. They details of each should also be furnished in the E-tender system in the
prescribed format.
b. The bidders may submit proposals for both the methodologies in which case they will need to
submit separate bids for each methodology. However EMD can be common in case the prime bidder is
same in both the proposals.
While submitting hard copies of the technical proposal and pre-qualification bid in this case, bidder
should submit proposal documents of each option in two separate envelopes clearly marking the
methodology on the envelope.
Photocopies of the EMD and tender should be put in the respective envelopes in case of the second
option.
c. Submission of bids shall be in accordance with the instructions given in the Table below:
Envelope 1 :
Bid Security
The envelope containing the Bid Security shall be sealed and super scribed
“Bid Security – "Land Re-survey of Anand & other Seven districts"
Envelope 2 : The Prequalification Proposal shall be prepared in accordance with the
The pre-qualification and technical proposal is to be submitted digitally as well as a hard
copy (2 copies) + 1 CD of Technical proposal .
The commercial proposal is to be submitted only digitally.
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Prequalification
Proposal
requirements specified in this volume and in the format prescribed in
Annexure I of this RFP.
This Bid should be submitted on non-rewritable CD format only. The words
“Pre-qualification Proposal – "Land Re-survey of Anand & other Seven
districts” shall be written in indelible ink on the CD. The CD shall be put in
the envelope along with the hard copy of the proposal which shall be sealed
and super scribed
“Pre-qualification Proposal – "Land Re-survey of Anand & other Seven
districts” on the top right hand corner and addressed to SC&DLR at the
address specified in this RFP
The agencies shall submit the tender fee in this envelope. The agencies also
need to submit the pre-qualification digitally at www.scndlr.nprocure.com
Envelope 3 :
Technical
Proposal
The Technical Proposal shall be prepared in accordance with the
requirements specified in this RFP and in the format prescribed in Annexure I
of this RFP. The Technical Bid should be submitted on a non-rewritable CD
format Only. The words “Technical Proposal – "Land Re-survey of Anand
& other Seven districts” shall be written in indelible ink on the CD. The
Hard Copy shall be signed by the authorized signatory on all the pages before
being put along with the CD in the envelope and sealed. The envelope shall
be sealed and super scribed
“Technical Proposal – "Land Re-survey of Anand & other Seven
districts ” on the top right hand corner and addressed to SC&DLR at the
address specified in this volume. This envelope should not contain the
Commercial Proposal, in either explicit or implicit form, in which case the
bid will be rejected.
Commercial
Proposal
The Survey Agency shall submit the commercial proposal only on the
website www.scndlr.nprocure.com in the pre determined format as per the
E-tendering process.
Envelope 4 All the above 3 envelopes along with the proposal letter should be put in
envelope 4 which shall be properly sealed. The outside of the envelope must
clearly indicate the name of the project (“Proposal for "Land Re-survey of
Anand & other Seven districts ”)
Note: 1. The outer and inner envelopes mentioned above shall indicate the name
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and address of the bidder (prime bidder, in case of consortium).
2. Failure to mention the address on the outside of the envelope could cause a
proposal to be misdirected or to be received at the required destination after
the deadline.
PERIOD OF VALIDITY OF PROPOSALS
a. The proposals shall be valid for a period of 180 (One hundred and eighty) days from the date of
opening of the proposals. A proposal valid for a shorter period may be rejected as non-responsive. On
completion of the validity period, unless the bidder withdraws his proposal in writing, it will be
deemed to be valid until such time that the bidder formally (in writing) withdraws his proposal.
b. In exceptional circumstances, at its discretion, SC&DLR may solicit the bidder's consent for an
extension of the validity period. The request and the responses thereto shall be made in writing (or by
fax or email).
AMENDMENT OF RFP
At any time prior to the deadline for submission of proposals, SC&DLR, for any reason, may modify
the RFP by amendment notified in writing or by fax or email to all bidders who have received this
RFP and such amendment shall be binding on them. SC&DLR, at its discretion, may extend the
deadline for the submission of proposals.
LANGUAGE OF PROPOSALS
The proposal and all correspondence and documents shall be written in English. All proposals and
accompanying documentation will become the property of SC&DLR and will not be returned.
PRICES
a. The bidder shall quote the price as per specified format fixed for the entire project on a single
responsibility basis. In case of a consortium, the prime bidder of the successful consortium shall be
solely held responsible for the discharging all the responsibilities during the period of agreement.
SC&DLR reserves the right to procure the components/services listed in this RFP in whole or in
part. No adjustment of the agreement price shall be made on account of any variations in costs of
labor and materials or any other cost component affecting the total cost in fulfilling the obligations
under the Agreement. The Agreement price shall be the only payment, payable by SC&DLR to the
successful bidder for completion of the obligations by the successful bidder under the Agreement,
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subject to the terms of payment specified in the agreement. The price would be inclusive of all
applicable taxes, duties, charges and levies, unless specified otherwise.
b. The prices, once offered, must remain fixed and must not be subject to escalation for any reason
whatsoever within the period of agreement. A proposal submitted with an adjustable price quotation or
conditional proposal may be rejected as non-responsive.
c. Any increase in rates of taxes will be to the account of bidder.
d. In cases where the geographical area, varies in quantum from what is specified in the RFP, then a
debit or credit payment variation to the contract value shall be effected to the tune of the product of the
difference in geographic area and the derived per Sq.Km. unit price.
CORRECTION OF ERRORS
a. Bidders are advised to exercise adequate care in quoting the prices. No excuse for corrections in the
quoted price will be entertained after the proposals are opened. All corrections, if any, should be
initialed by the person signing the proposal form before submission, failing which the figures for such
items may not be considered.
b. Arithmetic errors in proposals will be corrected as follows:
In case of discrepancy between the amounts mentioned in figures and in words, the amount in words
shall govern. The amount stated in the proposal form, adjusted in accordance with the above
procedure, shall be considered as binding, unless it causes the overall proposal price to rise, in which
case the proposal price shall govern. If there is a discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total
price shall be corrected.
NON-CONFORMING PROPOSALS
A proposal may be construed as a non-conforming proposal and ineligible for consideration:
a. If it does not comply with the requirements of this RFP. Failure to comply with the technical
requirements, and acknowledgment of receipt of amendments, are common causes for holding
proposals non-conforming.
b. If a proposal appears to be “canned” presentations of promotional materials that do not follow the
format requested in this RFP or do not appear to address the particular requirements of the proposed
e.g. "Land Re-survey of Anand & other Seven districts ", and any such bidders may also be
disqualified.
DISQUALIFICATION
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The proposal is liable to be disqualified in the following cases or in case bidder fails to meet the
bidding requirements as indicated in this RFP:
i. Proposal not submitted in accordance with the procedure and formats prescribed in this document or
treated as non-conforming proposal.
ii. During validity of the proposal, or its extended period, if any, the bidder increases his quoted prices.
iii. The bidder qualifies the proposal with his own conditions.
iv. Proposal is received in incomplete form.
v. Proposal is received after due date and time.
vi. Proposal is not accompanied by all the requisite documents.
vii. If Bidder provides quotation only for a part of the project.
viii. Information submitted in technical proposal is found to be misrepresented, incorrect or false,
accidentally, unwittingly or otherwise, at any time during the processing of the agreement (no matter
at what stage) or during the tenure of the agreement including the extension period if any.
ix. Commercial proposal is enclosed with the same envelope as technical proposal
x. Bidder tries to influence the proposal evaluation process by unlawful / corrupt / fraudulent means at
any point of time during the bid process
xi. In case any one party submits multiple proposals under one methodology or if common interests
are found in two or more bidders, the bidders are likely to be disqualified, unless additional
proposals/bidders are withdrawn upon notice immediately.
xii. Bidder fails to deposit the Performance Guarantee (PG) or fails to enter into an Agreement within
15 working days of the date of notice of award of agreement or within such extended period, as may
be specified by SC&DLR.
xiii. Bidders may specifically note that while evaluating the proposals, if it comes to, SC&DLR’s
knowledge expressly or implied, that some bidders may have colluded in any manner whatsoever or
otherwise joined to form an alliance resulting in delaying the processing of proposal then the bidders
so involved are liable to be disqualified for this agreement as well as for a further period of three years
from participation in any of the tenders floated by SC&DLR.
MODIFICATION AND WITHDRAWAL OF PROPOSALS
No proposal may be withdrawn in the interval between the deadline for submission of proposals and
the expiration of the validity period specified by the bidder on the proposal form.
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CONFLICT OF INTEREST
1. Bidder shall furnish an affirmative statement as to the existence of, absence of, or potential for
conflict of interest on the part of the bidder or any prospective consortium member due to prior,
current, or proposed agreements, engagements, or affiliations with SC&DLR. Additionally, such
disclosure shall address any and all potential elements (time frame for service delivery, resource,
financial or other) that would adversely impact the ability of the bidder to complete the requirements
as given in the RFP.
2. If there is a project management consultants for this project, the main job of the project
management consultant would be to help tendering , evaluate the response and supervise the work of
the selected agency to see that it meets the pre-determined criteria. Therefore subsidiary companies or
sister organizations and any consortium partner of management consultant companies in any other
similar projects being currently carried out (as on date -- /-- 2009), shall be disqualified to participate
in this bid.
ACKNOWLEDGEMENT OF UNDERSTANDING OF TERMS
By submitting a proposal, each bidder shall be deemed to acknowledge that it has carefully read all
sections of this RFP, including all forms, schedules and annexure hereto, and has fully informed itself
as to all existing conditions and limitations.
CONDITIONS
The following terms are applicable to this RFP and the bidder’s proposal:
i. Any work product, whether acceptable or unacceptable, developed under an agreement awarded as a
result of this RFP shall be the sole property of SC&DLR unless stated otherwise in the definitive
Agreement.
ii. Timing and sequence of events resulting from this RFP shall ultimately be determined by
SC&DLR.
iii. No oral conversations or agreements with any official, agent, or employee of SC&DLR shall affect
or modify any terms of this RFP, and any alleged oral agreement or arrangement made by a bidder
with any department, Survey Agency, official or employee of SC&DLR shall be superseded by the
definitive Agreement that results from this RFP process. Oral communications by SC&DLR to bidders
shall not be considered binding on SC&DLR, nor shall any written materials provided by any person
other than SC&DLR.
iv. Proposals are subject to rejection if they limit or modify any of the terms and conditions or
specifications of this RFP.
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v. By responding, the bidder shall be deemed to have represented and warranted: that its proposal is
not made in connection with any competing bidder submitting a separate response to this RFP, and is
in all respects fair and without collusion or fraud; and that no employee or official of SC&DLR
participated directly or indirectly in the bidder’s proposal preparation.
vi. Neither the bidder nor any of bidder’s representatives shall have any claims whatsoever against
SC&DLR or any of its respective officials, agents, or employees arising out of or relating to this RFP
or these procedures (other than those arising under a definitive Agreement with the bidder in
accordance with the terms thereof).
vii. Until the agreement is awarded and during the currency of the agreement, bidders shall not,
directly or indirectly, solicit any employee of SC&DLR to leave SC&DLR or any other officials
involved in this RFP process in order to accept employment with the bidder, its affiliates, actual or
prospective consortium members, or any person acting in concert with the bidder, without prior written
approval of SC&DLR.
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Note: In all formats name of district given is for information only. The bidder have to quote that name of district in which they are bidding .
Annexure I: Bid Formats
1. Bid Cover Letter
[Date]
To,
Settlement Commissioner and Director of Land Records
Dr.Jivraj Mehta Bhavan,
Block No. 13,3rd Floor,
Old Sachivalaya.
Gandhinagar-382 010
Dear Sir,
Ref: Request for Proposal – “Land re-survey of Anand & other Seven districts project”
Having examined the RFP, the receipt of which is hereby duly acknowledged, we, the undersigned,
offer to provide the professional services as required and outlined in the RFP for the “Land Re-survey
of e.g. Anand district project”, Government of Gujarat, and to meet such requirements and provide
such services as set out in the RFP.
We attach hereto the technical response as required by the RFP, which constitutes our proposal.
We undertake, if our proposal is accepted, to adhere to the implementation plan of Ground Survey put
forward in RFP or such adjusted plan as may subsequently be mutually agreed between us and
SC&DLR or its appointed representatives.
If our proposal is accepted, we will obtain a Performance Guarantee in the format given in the RFP
document issued by a nationalized bank in India, acceptable to SC&DLR, for a sum of 5% of the
contract value for the due performance of the agreement.
We agree for unconditional acceptance of all the terms and conditions set out in the RFP document
and also agree to abide by this tender response for a period of 180 days from the date fixed for bid
opening and it shall remain binding upon us with full force and virtue, until within this period a formal
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Agreement is prepared and executed, this tender response, together with your written acceptance
thereof in your notification of award, shall constitute a binding agreement between us and SC&DLR.
We confirm that the information contained in this proposal or any part thereof, including its exhibits,
schedules, and other documents and instruments delivered or to be delivered to SC&DLR is true,
accurate, and complete. This proposal includes all information necessary to ensure that the statements
therein do not in whole or in part mislead SC&DLR as to any material fact.
We agree that you are not bound to accept any tender response you may receive. We also agree that
you reserve the right in absolute sense to reject all or any of the products/ services specified in the
tender response.
It is hereby confirmed that I/We are entitled to act on behalf of our company/ corporation/ firm/
organization and empowered to sign this document as well as such other documents, which may be
required in this connection.
Details of Consortium Members 1. Name of lead Consortium member 2. Names of other members of consortium. 3. Tasks to be performed by each member.
Name of Consortium Member
Task to be Performed by
the member
Total Person-Months
allotted to the member
Dated this Day of 200_
(Signature) (In the capacity of)
(Name)
Duly authorized to sign the Tender Response for and on behalf of:
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(Name and Address of Company) Seal/Stamp of bidder
Witness Signature:
Witness Name:
Witness Address:
CERTIFICATE AS TO AUTHORISED SIGNATORIES
I,,……………………………, the Company Secretary of …….…………………, certify that
……………………………………………………………… who signed the above Bid is authorized to
do so and bind the company by authority of its board/ governing body.
Date:
Signature:
(Company Seal) (Name)
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2. Format For Power Of Attorney For Signing Of Proposal
(On Rs. 100 Stamp paper duly attested by Notary Public)
POWER OF ATTORNEY
Know all men by these presents, We ________________________ (name and address of the
registered office) do hereby constitute, appoint and authorize Mr./ Ms. _______________ (name and
residential address) who is presently employed with us and holding the position of _ as our attorney, to
do in our name and on our behalf, all such acts, deeds and things necessary in connection with or
incidental for “Land Re-survey of Anand & other Seven districts” of Settlement Commissioner &
Director of Land Records (hereinafter referred to as “SC&DLR”) situated at, including signing and
submission of all documents and providing information/responses to SC&DLR in all matters in
connection with our Proposal.
We hereby declare that all acts, deeds and things done by our said attorney pursuant to this Power of
Attorney shall always be deemed to have been ratified by us and done by us.
Dated this the Day of 2009
For
(Name, Designation and Address)
Accepted
___________________Signature)
(Name, Title and Address of the Attorney)
Date: __________
Note:
1. To be executed by the Lead Member in case of a Consortium.
2. The mode of execution of the Power of Attorney should be in accordance with the procedure, if any,
laid down by the applicable law and the charter documents of the executant(s) and when it is so
required the same should be under common seal affixed in accordance with the required procedure.
3. Also, wherever required, the Bidder should submit for verification the extract of the charter
documents and documents such as a resolution/power of attorney in favour of the Person executing
this Power of Attorney for the delegation of power hereunder on behalf of the Bidder.
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4. A certified copy of the appropriate resolution/ document conveying authority to the person signing
this Power of Attorney shall be enclosed in lieu of the Power of Attorney.
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3. Format for Power Of Attorney For Lead Member of the Consortium
(On Rs. 100 Stamp paper duly attested by Notary Public)
POWER OF ATTORNEY Whereas, the Settlement Commissioner & Director of Land Records (“SC&DLR”) has invited
proposals from qualified Applicants for taking “Land Re-survey of Anand & other Seven
districts”. Whereas, ____________, ____________ and ____________ (collectively the
“Consortium”) being Members of the Consortium are interested in bidding for the Project in
accordance with the terms and conditions of the Request for Proposal and other connected documents
in respect of the Project, and Whereas, it is necessary for the Members of the Consortium to designate
one of them as the Lead Member with all necessary power and authority to do for and on behalf of the
Consortium, all acts, deeds and things as may be necessary in connection with the Consortium’s bid
for the Project and its execution.
NOW THEREFORE KNOW ALL MEN BY THESE PRESENTS
We, ____________ having our registered office at ____________, M/s. ____________, having our
registered office at ____________, and M/s. ____________, having our registered office at
____________, [the respective names and addresses of the registered office] (hereinafter collectively
referred to as the “Principals”) do hereby irrevocably designate, nominate, constitute, appoint and
authorise M/s ____________, having its registered office at _____________, being one of the
Members of the Consortium, as the Lead Member and true and lawful attorney of the Consortium
(hereinafter referred to as the “Attorney”) and hereby irrevocably authorise the Attorney (with power
to subdelegate) to conduct all business for and on behalf of the Consortium and any one of us during
the bidding process and, in the event the Consortium is awarded the Contract, during the execution of
the Project, and in this regard, to do on our behalf and on behalf of the Consortium, all or any of such
acts, deeds or things as are necessary or required or incidental to the submission of its bid for the
Project, including but not limited to signing and submission of all applications, bids and other
documents and writings, participate in bidders’ and other conferences, respond to queries, submit
information/ documents, sign and execute contracts and undertakings consequent to acceptance of the
bid of the Consortium and generally to represent the Consortium in all its dealings with the Authority,
and/ or any other Government Survey Agency or any person, in all matters in connection with or
relating to or arising out of the Consortium’s bid for the Project and/ or upon award thereof till the
Contract Agreement is entered into with the Authority.
AND hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and things
lawfully done or caused to be done by our said Attorney pursuant to and in exercise of the powers
conferred by this Power of Attorney and that all acts, deeds and things done by our said Attorney in
RFP for Resurvey project - ANAND & other SEVEN Districts of Gujarat State1
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exercise of the powers hereby conferred shall and shall always be deemed to have been done by us/
Consortium.
IN WITNESS WHEREOF WE THE PRINCIPALS ABOVE NAMED HAVE EXECUTED THIS
POWER OF ATTORNEY ON THIS ________ DAY OF ________ 2009.
For ____________
(Name & Title)
For ____________
(Name & Title)
For ____________
(Name & Title)
Witnesses:
1.
2.
(Executants)
(To be executed by all the Members of the Consortium)
Notes:
• The mode of execution of the Power of Attorney should be in accordance with the procedure, if any,
laid down by the applicable law and the charter documents of the executant(s) and when it is so
required, the same should be under common seal affixed in accordance with the required procedure.
• Also, wherever required, the Applicant should submit for verification the extract of the charter
documents and documents such as a resolution/ power of attorney in favour of the person executing
this Power of Attorney for the delegation of power hereunder on behalf of the Applicant.
• For a Power of Attorney executed and issued overseas, the document will also have to be legalised
by the Indian Embassy and notarised in the jurisdiction where the Power of Attorney is being issued.
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4. Prequalification Bid Formats
I. General Information
S.
No.
Particulars Details to be Furnished
I Details of the Bidder (Prime Bidder in case of Consortium)
Name
Address
Telephone Fax
E-mail Website
Details of Authorized person
Name
Address
Telephone Email
II In case of Consortium: Details of the first member of the Consortium
Name
Address
Telephone Fax
E-mail Website
Details of Authorized person
Name
Address
Telephone Email
III In case of Consortium: Details of the second member of the Consortium
Name
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Address
Telephone Fax
E-mail Website
Details of Authorized person
Name
Address
Telephone Email
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II. Information about the Bidder (s)
Details of Incorporation
of Company
Details of
Commencemen
t of Business
S.
No.
Name of Bidder
(Prime Bidder or
member
Company in case
of consortium)
Status of the
company
(Public Ltd.
/Private Ltd.)
Whether
Prime bidder
or member
(in case of
consortium)
Date ROC Ref. # Date ROC
Ref.
#
1.
2.
3.
III. Financial Details of Bidder (Prime Bidder in case of consortium)
S.
No.
Name of Bidder (Prime Bidder in case of consortium)
Turnover of the Company
Net Worth of Company as on
31st March 2010
FY 2007-08 FY 2008-09 FY 2009-10
1.
IV. Financial Details of Bidder (member in case of consortium)
S.No. Name of Bidder Turnover of the Company
FY 2007-08 FY 2008-09 FY 2009-10
1.
2.
V. Details of Specific Responsibilities (applicable in case of Consortium only)
S.
No.
Name of Prime Bidder
or member Company Specific responsibilities of each member (including Prime
Bidder) in the scope of implementation of– Land re-survey of
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Anand & other Seven districts - Ground Survey
1.
2.
Sr. No. Item Details to be furnished
General Information
1 Name of the company which executed
the project
2 Company/ Department for which the
project was executed
3 Name of the contact person and
contact details
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5. Technical Bid Formats
I. Format for citing relevant past projects
S.No Items Details/ Guidelines Attachment Ref. No. (if
any)
General Information
1. Customer Name/Government
Department
2. Name of the Contact Person and
Contact details for the project
Brief description of scope of project
Size of the project
3. Agreement Value of the project (in
Lakh)
Provide particulars on
agreement value
assigned to each major
phase and milestone.
4. Capital Expenditure involved (by the govt./ client)
5. Total Geographical area ( Sq. Km)
6. Total cost of the services provided (by
the Bidder)
7. Total Cost of services (provided by
the Partners, if any)
8. Please provide copies of Work Order
or Certificate of Completion for
completed projects from Authorized
officials in the Government
Departments/ Client
Project Details
1. Name of the project
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2. Start Date/End Date
3. Current Status (work in progress,
completed)
4. Agreement Tenure
5. No. of locations
6. Man-month effort involved
7. Type of project Provide scope of the
project, highlight Key
Result Areas expected
and achieved
8. Methodology adopted & core
Components
Describe the
methodology in detail
covering overall project.
Integration of various
kinds of hardware,
software / solution
components covered by
project scope
9. Tools deployed. modeling, design,
project management,
Give names of the tools
employed and provide
highlights regarding
the efficacy of the tools
10. List of Risks identified & how they
were addressed
Provide Top five risks
identified, the impact
of the risks, proactive
plans put in place, how
the risks were
contained if they had
occurred
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II. Format for Client References
S.No. Detail Project 1 Project 2 Project 3
1. Name of Customer Organization
2. Country
3. Government/Non Government
4. Contract Particulars
4.1. Name
4.2. Designation
4.3 E-mail
4.4 Phone
4.5 Fax
4.6 Mailing Address
III. Approach Paper On Methodology And Work Plan For Performing The Assignment
1. Write up on Methodology to carry out this assignment. The Write up should cover, in detail, how the
Survey Agency would carry out the assignment. The methodology for each head of the proposed Terms of
Reference must be described
2. Define various milestones for the project and specify time frame to complete each milestone. Also specify
contents of reports at each stage of the project.
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IV. Composition of The Team Personnel, And Task(S) Of Each Team Member
Technical / Managerial Staff
Sr.
No.
Name of
the
Member
Proposed
Position
Name of
the Firm
Employment Status
(regular / part
time / others)
Education Qualification
No. of Years relevant
experience
Support Staff
Sr.
No.
Name of
the
Member
Proposed
Position
Name of
the Firm
Employment Status
(regular / part
time / others)
Education Qualification
No. of Years relevant
experience
Note: The proposed position should have the area of their work like ground survey, software personnel
clearly mentioned.
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V. Time Schedule for Professional Personnel
Please provide PERT chart of the work schedule. Provide Completion dates of various milestones. Also provide staffing schedule, which should mention, detail schedule of each member of the proposed
team, assignment which would be carried out by them, timeframe during which they will work etc.
Months (in the form of a Bar Chart)
Sr.
No.
Name of the
Member
Position Reports Due /
Activities
1 2 3 4 5 6 7 Number of
Person -
Month
1. Subtotal of (1)
2. Subtotal of (2)
3. Subtotal of (3)
Grand Total of Person - Months
Full-time: Part-time: Reports Due: Activities Duration: Signature: (Authorized Representative) Full Name: Title: VI. Activity / Work Schedule
Month wise Program (in form of Bar Chart)
[1st, 2nd, etc. are weeks from the start of assignment]
Sr.
No.
Item of
Activity
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 Number of
Month
1. Subtotal of (1)
2. Subtotal of (2)
3. Subtotal of (3)
Grand Total of Months
Note: The number of weeks is just a tentative list and can be extrapolated as required.
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VII. Format for Project Team members’ resume
S.No. Item Details
1. Name
2. Specify role to be played in the project &
whether ‘prime’ or ‘alternate’
3. Current job title
4. Experience in yrs. (Provide details regarding name of organizations worked for, Designation,
responsibilities, tenure etc.)
5. Name of Organization
From To Designation/
Responsibilities
6.
7.
8. Number of years with the Current
Organization
9. Current job responsibilities
10. Summary of professional / domain
Experience
11. Skill sets
12. Highlights of assignments handled
13. Educational Background, Training /
Certification including institutions, % of
marks, specialization areas etc.
14. Degree (including
subjects)
Year of Award of
Degree
University % of marks
15.
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I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes
qualifications and experience mentioned above and proposed staff member is a permanent employee
of our organization. I understand that any willful misstatement described herein may lead to my
disqualification or dismissal, if engaged.
Signature of Staff Member
Date:
Signature of Authorized Signatory
Date:
Company Seal:
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6. Commercial Bid Format
(AS AN ATTACHMENT TO THE COMMERCIAL BID SUBMITTED
THROUGH THE E-TENDER SYSTEM)
Form 1: The Commercial bid covering letter
To [Date]
Settlement Commissioner and Director of Land Records
Dr. Jivraj Mehta Bhavan,
Block No. 13,3rd Floor,
Old Sachivalaya.
Gandhinagar-382 010
Dear Sir,
Ref: RFP: Land re-survey of Anand & other Seven districts project
Having examined the Tender Document, the receipt of which is hereby duly acknowledged, we, the
undersigned, offer to implement the “Land Re-survey of Anand & other Seven districts ”,
Government of Gujarat. To meet such requirements and to provide services as set out in the tender
document following is our quotation summarizing our commercial proposal.
Complete Ground Survey – using DGPS and ETS
INR (Amount in words)
( per Sq .KM )
The price quoted is inclusive of all applicable taxes.
The price quoted is inclusive of all applicable taxes.
Note: 1. Similarly for other districts the bidders have to quote separate rate for each
district.
We understand that the payment will be on the basis of actual area surveyed. Attached hereto
is the commercial proposal as required by the Tender document, which constitutes our proposal.
We undertake, if our proposal is accepted, to adhere to the implementation plan for Total Ground
Survey using DGPS and ETS such adjusted plan as may subsequently be mutually agreed between us
and SC&DLR or its appointed representatives.
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If our proposal is accepted, we will obtain a performance guarantee in the format given in the tender
document issued by a PSU bank in India, acceptable to SC&DLR for a sum equivalent to 5% of the
total price as quoted in our commercial proposal of the tender document for the due performance of
the contract.
We agree for unconditional acceptance of all the terms and conditions in the tender document and also
agree to abide by this tender response for a period of SIX MONTHS from the date fixed for tender
opening and it shall remain binding upon us, until within this period a formal contract is prepared and
executed, this tender response, together with your written acceptance thereof in your notification of
award, shall constitute a binding contract between us.
We confirm that the information contained in this proposal or any part thereof, including its exhibits,
schedules, and other documents and instruments delivered or to be delivered to the SC&DLR is true,
accurate, and complete. This proposal includes all information necessary to ensure that the statements
therein do not in whole or in part mislead the SC&DLR as to any material fact.”
We agree that all or any if the products/ service specified in the tender response without assigning any
you are not bound to accept the lowest or any tender response you may receive. We also agree that you
reserve the right in absolute sense to reject reason whatsoever.
It is hereby confirmed that I/We are entitled to act on behalf of our corporation/company/
firm/organization and empowered to sign this document as well as such other documents, which may
be required in this connection.
Dated this Day of 2011_
(Signature) (In the capacity of)
Duly authorized to sign the Tender Response for and on behalf of:
(Name and Address of Company) Seal/Stamp of bidder
Witness Signature:
Witness Name:
Witness Address:
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CERTIFICATE AS TO AUTHORISED SIGNATORIES
I, certify that I am ………………. of the ……………………………., and that
……………………………………………………………… who signed the above proposal is
authorized to bind the corporation by authority of its governing body.
(Seal Here)
NOTE: BIDDERS SHOULD TAKE PRINTOUT OF THIS LETTER, DULY SIGN IT AND
SCAN IT AND ATTACH THE IT ALONG WITH THE COMMERCIAL BID IN THE E-
TENDER SYSTEM.
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Form 2: Formats for Commercial Specifications/Quotations
Break Up of Total Cost of “Land Re-survey of Anand & other Seven districts project”
Note: This needs to be filled in the E-tender system.
S. No. Activity Cost (INR)
1.
2.
3.
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Annexure II. Technical Evaluation Criteria
Following outlines the broad parameters based on which evaluation of technical proposals of the
bidders shall be carried out by SC&DLR.
100% PURE GROUND SURVEY
GROUND SURVEY 100
Organizational Back Ground 20
Years in ETS/GPS Survey 10
Turnover from ETS/GPS Survey 10
Organizational Past Experience 15
Similar projects executed in the past 9
Similar projects executed in Gujarat 3
Work samples from past experience ( must be
attached with this bid )
3
Personnel 20
No. of Qualified Surveyor and Total no. of
Permanent employees
10
Level and qualification of personnel proposed
for the project
8
No. of Project Team members who are conversant/ well versed with Gujarati language
2
Technical Approach & Methodology 25
Proposed Methodology 8
Proposed Project Plan 8
Proposed QC/QA processes 6
Proposed standards 3
Equipment Used 20
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DGPS/ETS ( Specifications and Quantity) 9
Software 8
Hardware 3
Total Scores 100
( Please provide accurate with no. wherever required e..g no. of ETS held should shown like Sr.
No. Name of Instrument, Brand and make, Accuracy, Qty (No. ) information with indexing
clearly for all partner (incase of consortium ) in a tabular manner )
TECHNICAL SCORING AND QUALIFICATION
The technical scoring will be done for each member of the Consortium, in the following manner
Case I: When there are 2 partners
The technical score will be in the ratio of 70:30, where 70 being assigned to the Prime Bidder and 30
will be assigned to the partner.
Case II: When there are 3 partners
The technical score will be in the ratio of 50:25:25, where 50 being assigned to the Prime bidder and
25 each to the other partners.
The prime bidder needs to score 60% whereas the partners in case of a Consortium need to score 40%
marks each. The overall qualifying technical mark is 70% - for opening of commercial bid.
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Annexure III: Statement of Deviation
Format for Statement of Deviation from RFP
S. No. Reference of RFP Clause No. & Page
No.
Deviation in the Proposal Brief Reasons
`
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Annexure IV: Request for Clarification
Bidders requiring specific points of clarification may communicate with SC&DLR during the
specified period using the following format:
Settlement Commissioner & Director of Land Records, Government of Gujarat
BIDDER’S REQUEST FOR CLARIFICATION
Name of Organization
submitting request
Name & position of person
submitting request
Full formal address of the
organization including
phone, fax and email
Tel:
Fax:
Email:
S. No.
Bidding Document
Reference(s) (section
number/ page)
Content of RFP requiring
Clarification
Points of clarification
Required
1.
2.
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Annexure V: Performance Guarantee
[Date]
To,
Settlement Commissioner and Director of Land Records
Dr.Jivraj Mehta Bhavan,
Block No. 13,3rd Floor,
Old Sachivalaya.
Gandhinagar-382 010
Dear Sir,
Ref: Request for Proposal (RFP):
Sub: PERFORMANCE GUARANTEE for “Land re-survey of Anand & other Seven districts
project”
WHEREAS
M/s. (name of bidder), a company registered under the Companies Act, 1956, having its registered
office at (address of the bidder), (hereinafter referred to as “our constituent”, which expression, unless
excluded or repugnant to the context or meaning thereof, includes its successors and assignees), agreed
to enter into an agreement dated …….. (Herein after, referred to as “Agreement”) with you
Settlement Commissioner and Director of Land Records, Government of Gujarat for the design and
execution “Land Re-survey of Anand & other Seven districts ” of the Government of Gujarat.
We are aware of the fact that as per the terms of the agreement, M/s. (name of bidder) is required to
furnish an unconditional and irrevocable bank guarantee in your favor for an amount INR
……………………….., and guarantee the due performance by our constituent as per the agreement
and do hereby agree and undertake to pay the amount due and payable under this bank guarantee, as
security against breach / default of the said agreement by our constituent.
In consideration of the fact that our constituent is our valued customer and the fact that he has entered
into the said agreement with you, we, (name and address of the bank), have agreed to issue this
Performance Guarantee.
Therefore, we (name and address of the bank) hereby unconditionally and irrevocably guarantee you
as under:
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In the event of our constituent committing any breach/default of the said agreement, and which has not
been rectified by him, we hereby agree to pay you forthwith on demand such sum/s not exceeding the
sum of INR ……………………..(…………………………………)without any demur.
Notwithstanding anything to the contrary, as contained in the said agreement, we agree that your
decision as to whether our constituent has made any such default(s) / breach(es), as aforesaid and the
amount or amounts to which you are entitled by reasons thereof, subject to the terms and conditions of
the said agreement, will be binding on us and we shall not be entitled to ask you to establish your
claim or claims under this Performance Guarantee, but will pay the same forthwith on your demand
without any protest or demur.
This Performance Guarantee shall continue and hold good till the completion of the period of the
project, subject to the terms and conditions in the said Agreement.
We bind ourselves to pay the above said amount at any point of time commencing from the date of the
said Agreement until the completion of the Project for the total solution as per said Agreement.
We further agree that the termination of the said agreement, for reasons solely attributable to our
constituent, virtually empowers you to demand for the payment of the above said amount under this
guarantee and we would honor the same without demur.
We hereby expressly waive all our rights to pursue legal remedies against SC&DLR.
We the guarantor, as primary obligor and not merely surety or guarantor of collection, do hereby
irrevocably and unconditionally give our guarantee and undertake to pay any amount you may claim
(by one or more claims) up to but not exceeding the amount mentioned aforesaid during the period
from and including the date of issue of this guarantee through the period.
We specifically confirm that no proof of any amount due to you under the agreement is required to be
provided to us in connection with any demand by you for payment under this guarantee other than
your written demand.
Any notice by way of demand or otherwise hereunder may be sent by special courier, telex, fax,
registered post or other electronic media to our address, as aforesaid and if sent by post, it shall be
deemed to have been provided to us after the expiry of 48 hours from the time it is posted. If it is
necessary to extend this guarantee on account of any reason whatsoever, we undertake to extend the
period of this guarantee on the request of our constituent upon intimation to you.
This Performance Guarantee shall not be affected by any change in the constitution of our constituent
nor shall it be affected by any change in our constitution or by any amalgamation or absorption thereof
or therewith or reconstruction or winding up, but will ensure to your benefit and be available to and be
enforceable by you during the period from and including the date of issue of this guarantee through the
period.
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Notwithstanding anything contained hereinabove, our liability under this Performance Guarantee is
restricted to INR…………………(Rupees……………………………) and shall continue to exist,
subject to the terms and conditions contained herein, unless a written claim is lodged on us on or
before the aforesaid date of expiry of this guarantee.
We hereby confirm that we have the power/s to issue this Guarantee in your favor under the
Memorandum and Articles of Association/ Constitution of our bank and the undersigned is/are the
recipient of authority by express delegation of power/s and has/have full power/s to execute this
guarantee under the Power of Attorney issued by the bank in your favor.
We further agree that the exercise of any of your rights against our constituent to enforce or forbear to
enforce or any other indulgence or facility, extended to our constituent to carry out the contractual
obligations as per the said Agreement, would not release our liability under this guarantee and that
your right against us shall remain in full force and effect, notwithstanding any arrangement that may
be entered into between you and our constituent, during the entire currency of this guarantee.
Notwithstanding anything contained herein:
Our liability under this Performance Guarantee shall not exceed INR…………………
(Rupees……………………………);
This Performance Guarantee shall be valid only up to the completion of the period of project for the
Total Solution as per agreement; and
We are liable to pay the guaranteed amount or part thereof under this Performance Guarantee only and
only if we receive a written claim or demand on or before …. (Date) (or as extended by
SC&DLR) i.e. completion of project for the design and execution of aerial photography for the “Land
re-survey of Anand & other Seven districts project” of the Government of Gujarat.
Any payment made hereunder shall be free and clear of and without deduction for or on account of
taxes, levies, imports, charges, duties, fees, deductions or withholding of any nature imposts.
This Performance Guarantee must be returned to the bank upon its expiry. If the bank does not receive
the Performance Guarantee within the above-mentioned period, subject to the terms and conditions
contained herein, it shall be deemed to be automatically cancelled.
This guarantee shall be governed by and construed in accordance with the Indian Laws and we hereby
submit to the exclusive jurisdiction of courts of Justice in India for the purpose of any suit or action or
other proceedings arising out of this guarantee or the subject matter hereof brought by you may not be
enforced in or by such count.
Dated ……………………. this ……….. Day …………. Year.
Yours faithfully,
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For and on behalf of the …………… Bank,
(Signature)
Designation
(Address of the Bank)
Note:
This guarantee will attract stamp duty as a security bond.
A duly certified copy of the requisite authority conferred on the official/s to execute the guarantee on
behalf of the bank should be annexed to this guarantee for verification and retention thereof as
documentary evidence.
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Annexure VI: Draft Agreement This AGREEMENT is made on the --Day of --- 2011, between Settlement Commissioner & Director
of Land Records (SC&DLR), a statutory body of the Government of Gujarat and having its office at
Dr.Jivraj Mehta Bhavan, Block No.13, 3rd Floor, Old Sachivalaya.Gandhinagar-382 010, on the one
part (hereinafter called the Client, which expression shall unless repugnant to the context, include its
successors and assignees)
And
M/s. ------------., a company incorporated under the Indian Companies Act, 1956 with its corporate
office at ---------------------, India (hereinafter called the Survey Agency, which expression shall unless
repugnant to the context, include its successors and assignees).
This Agreement consists of this signature page and the following attachments that are incorporated
into and form part of this Agreement by this reference:
RFP Issued by the Client – Annexure I
Proceedings of the Pre-bid Meeting held on --------- – Annexure II
Technical bid during bidding process and Inception Report submitted by the Survey Agency -
------ – Annexure III
WHEREAS,
A. The Client has requested the Survey Agency to undertake land resurvey and create updated
land records (hereinafter called the Services) necessary for “Land Re-survey of Anand &
other Seven districts project” for District Anand & other Seven districts of Gujarat.
B. The Survey Agency has agreed to provide the Services on the terms and conditions set forth in
this Agreement.
NOW THEREFORE the parties hereto hereby agree as follows:
1. Services
The Survey Agency shall perform the Services under this Agreement in accordance with the Scope of
Work mentioned in the RFP as attached in Annexure I hereto and as agreed in the Technical bid and
Inception Report as attached in Annexure III. The Survey Agency shall consider all the suggestions
made by SC&DLR / its representatives during each stage of the project. The Survey Agency will be
required to address all such suggestions / queries as long as there is no major deviation from the
detailed Scope of Work mentioned in the RFP as per Annexure - I.
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The Survey Agency would follow a methodology to carry out the proposed project. The methodology
should be such as prescribed in the Technical bid and as finalized in the Inception Report as per
Annexure - III.
If any modifications in the report or in plans and sections are required, due to attributable reasons to
the Survey Agency or if any additional work relevant to the project (which is within the Scope of
Work) is required to be carried out for preparation of reports of high professional quality (as agreed in
the Scope of Work - Annexure – I and in the Inception Report – Annexure III submitted by the Survey
Agency) acceptable to the approving authorities shall be carried out without any additional
compensation.
1.1. Commencement Date
The Survey Agency shall commence the Services as soon as possible but not later than 15 days after
the Client has given notice to proceed with the Services (Letter of Intent).
1.2. Additional Work
If, in the opinion of the Client, it is necessary to carry out any work outside to the Scope of Work for
the purposes of the Project in addition to the Services, the Survey Agency shall carry out such
additional work with the prior authorization of the Client. The charges for the personnel required for
such additional work would be as per the area of the surveyed area quoted by the bidder and
mentioned in Section 4.1.
In case there is any dispute about determining whether any work proposed is within or out side the
Scope of Work mentioned in the RFP – (Annexure I), the decision of Client shall be final and binding
on the Survey Agency.
1.3. Additional Scope – NLRMP Guideline
New NLRMP guidelines have been issued by the Ministry of Rural Development, Government of
India. The Client conceives for the Survey Agency to implement these new guidelines for the resurvey
of Gandhinagar District. The Survey Agency has identified work elements that are outside the scope of
the original Scope of Work mentioned in the RFP (Annexure I). The Client authorizes the Survey
Agency to incorporate these new work elements into the Project. The Survey Agency undertakes to
execute these work elements. The cost for such additional work may be considered by the Client in
due course and the decision of the Client shall be final and binding on the Survey Agency 1.4. Other Documents
RFP document including any amendments made to it at the bidding stage, Survey Agency’s bid offer
documents, Scope of Work, Inception Report shall form part of the Agreement.
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2. Personnel
2.1. Personnel
a. The Services shall be carried out by the personnel specified in Inception Report Annexure III
hereof (hereinafter called the “Personnel”) for the respective periods of time indicated therein.
The Survey Agency may, with the prior approval of the Client, make minor adjustments in
such periods as may be appropriate to ensure the efficient performance of the Services,
provided that such adjustments will not cause payments made under the Agreement to exceed
the cost estimates referred to in Section 4.1.
b. Except as the Client may otherwise agree, no changes shall be made in the Personnel. If for
any reason beyond the reasonable control of the Survey Agency it becomes necessary to
replace any of the Person/Personnel. The Survey Agency shall forthwith provide a
replacement, such person of replacement shall be equivalent or better qualified and
experienced and who is found eligible and acceptable by the Client. The Survey Agency
should take prior approval from Client in case of such replacement.
c. If, any time during the project, it is found that the Person or Personnel, as mentioned in
Annexure - III, are not performing the task, which they were to perform, instead some other
person/s are performing or if the Survey Agency replaces any person without knowledge of
the Client, in such case the Client may accept such a person, if such a person is found of equal
or more caliber. However, such a replacement would not be binding on the Client and the
Client reserves the right to cancel the Agreement with a prior notice and after providing an
opportunity of being heard to the Survey Agency.
d. In the event that any person specified in Annexure-III is found by the Client to be incompetent
in discharging his assigned duties, the Client may request the Survey Agency to forthwith
provide a replacement by a person with qualifications and experience acceptable to the Client.
The decision of the Client in this regard shall be final and binding on the Survey Agency. The
replacement must be done within 7 days from the date of intimation by the Client.
2.2. Project Manager
The Survey Agency shall appoint a resident Project Manager, acceptable to the Client, who shall be
responsible for day to day operations and liaison between the Survey Agency and the Client.
3. Undertakings of The Survey Agency
3.1. General Standard of Performance by the Survey Agency
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The Survey Agency shall carry out the Services with due diligence and efficiency, and shall exercise
such skill and care in the performance of the services as is consistent with recognized professional
standards. The Survey Agency shall act at all times so as to protect the interests of the Client.
3.2. Records
During the subsistence of this Agreement and two years from the date of completion of the project, the
Survey Agency shall permit the duly authorized representative of the Client, (after reasonable advance
notice is served on the Survey Agency), from time to time to inspect its records relating to the Services
and to make copies thereof and shall permit the Client or any person authorized by the Client, from
time to time, to audit such records during and after the services.
3.3. Information
The Survey Agency shall furnish the Client such information relating to the Services and the Project as
the Client may from time to time reasonably request.
3.4. Assignments
The rights and liabilities of the Survey Agency shall not be assigned or transferred by the Survey
Agency, without the consent in writing of the Client to any other persons, firm or organization. The
Client may allow such assignment at his discretion. However, such assignment shall not relieve the
Survey Agency from any obligation, duty or responsibility under the Agreement. Any assignment as
above without prior written approval of the Client shall render the agreement void. The Client may
transfer its rights and obligations to any other person, firm or organization only with the consent of the
Survey Agency. If it is found that the Survey Agency has assigned particular work to some other
Agency, without approval and notice of the Client, the Client reserves the right to reject any such work
carried out. If the Client accepts any such work, the estimate made by the Client in such case
attributable to the amount of work done shall be final and binding on the Survey Agency.
In the event that any such Third Party Agency is found by the Client to be incompetent to discharge
his assigned duties; the Client may request the Survey Agency forthwith
Either to provide a replacement with qualifications and experience acceptable to the Client or
To resume the performance of the Services itself.
The decision of the Client in this regard shall be final and binding on the Survey Agency.
3.5. Confidentiality
a. Except with the prior written consent of the Client, the Survey Agency or the Personnel shall
not at any time communicate to any person or entity any confidential information disclosed to
them for the purposes of the Services, nor shall the Survey Agency or the Personnel make
public or inform any one, directly or indirectly, any such information received by them or any
recommendations formulated in the course of or as a result of the Services. Confidential
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Information for the purposes of this clause means all the information that has been marked as
“Confidential” at the time of disclosure.
b. The Client agrees with the Survey Agency that all information including the information
relating to the Survey Agency’s trade secrets, know-how/technical data, research, products,
strategies, internal procedures, employees and business opportunities and other proprietary
information of the Survey Agency as described specifically as “Confidential Information”
belongs to the Survey Agency and shall not disclose or divulge such confidential information
to any third parties or make use or allow others to make use thereof. These clauses, (a) and
(b), shall survive the termination of this Agreement. However, the reports submitted by the
Survey Agency to the Client shall become property of the Client and the Client is free to use
any / all information mentioned in the report, procedures specified in the report, suggestions /
conclusions made in the report and any such other information based on the report.
3.6. Prohibition on Conflicting Activities
The Survey Agency shall ensure that no member of the Personnel assigned to the Agreement shall
engage, directly or indirectly, during the subsistence of this Agreement either in his name or in the
name of his close relative or through the Survey Agency, in any other business or professional
activities which is likely to be in conflict or impact with the performance of his duties or assignment.
3.7. Independent Contractor
Nothing contained herein shall be construed as establishing or creating between the Client and the
Survey Agency the relationship of Client and Contractor, it being understood that the position of the
Survey Agency and of anyone else performing the Services is that of an Independent Contractor.
3.8. Insurance
The Survey Agency shall at its cost take out and maintain adequate professional liability insurance as
well as adequate insurance against third party liability and loss of or damage to
equipment/person/property acquired in whole or in part with funds provided by the Client. The Client
undertakes no responsibility in respect of any damage to person/property/equipment during the course
of implementation of project.
3.9. Notice of Delay
The Survey Agency shall execute the work as per the time schedule prescribed in the Inception Report.
In the event of any expected delay the Survey Agency shall inform the Client well in advance along
with reasons for the delay. The Survey Agency may request for an appropriate extension of time for
completion of the Services. However, the Client reserves the right to grant any such extension and the
decision of the Client in this regard shall be final and binding on the Survey Agency
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4. Cost and Payment terms
4.1. Cost
The cost to carry out the project is: ------- (Rupees ---------- only) per square kilometer inclusive of
Service Tax.
The total cost to carry out ----------- as per the RFP of the project is coming to Rs. ---------
(Rupees ------------only) inclusive of Service Tax.
The above total cost will be considered to assess the performance guarantee, cost for setting
up control network and mobilization advance if any.
The cost quoted are per square kilometer basis and inclusive of all taxes and duties for the Scope of
Work as agreed and mentioned in Annexure I including all other expenses for personnel services,
visits, transport charges, cost of collecting required data, etc. and all the necessary services, materials,
stationary, computer services, typing, printing, photocopying etc. to fulfill the requirement of the
scope. No changes to the cost shall be allowed on any account except for changes in any taxes/duties.
SPECIMAN & Draft
( For Information Only- Actual Milestone for each district is shown in RFP part-II) )
Sr. No. Milestone Payment %
1 Mobilization Advance (Against Bank Guarantee of
equal amount valid for 18 months).
5% of estimated contract
value
2 Setting up Ground Control Network (Till secondary
points)
5% of estimated contract
value
3 First Set of 40 villages Actual Bill – (1/3rd of Sum
of (1) + (2)
4 Second Set of 40 Villages Actual Bill – (1/3rd of Sum
of (1) + (2)
5 Third Set of 40 Villages Actual Bill – (1/3rd of Sum
of (1) + (2)
6 Fourth Set of 40 Villages Actual Bill – 2.5% of
estimated contract value
7 Fifth Set of 40 Villages Actual Bill – 2.5% of
Estimated contract value
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8 Sixth Set of 40 Villages Actual Bill – 2.5% of
Estimated contract value
9 Seventh Set of 52 Villages Actual Bill + 7.5 % of
Estimated contract value –
(10%* of total invoicing for
all 7 taluks)
Note: T0 date will be considered as the date of agreement .
For Anand & other Seven districts: 10% of the total invoicing for all 7 Taluka) will be given to the
Survey Agency on final Acceptance of all deliverables and issue of project completion certificate by
SC&DLR.) For all other district the amount will be same i.e 10% of total invoicing of that particular
district.
5% of the contract value can be considered as mobilization advance against a Bank Guarantee for the
same amount. The bank guarantee will be valid for a period of 18 months or after completion of fourth
set of 40 villages whichever is later. Bank guarantee if given will be discharged and the mobilization
advance will be adjusted against the payment as per the payment terms mentioned above.
“Acceptance” means after submission of report and after the Survey Agency has made presentation to
SC&DLR / committee, SC&DLR will issue Letter of Acceptance along with comments/suggestions of
SC&DLR on the report.
Above payments shall be made after deduction of Income Tax at source, whichever may be applicable,
by the Acts prevailing at the time of making payment. In case of any delay in executing the work, the
penalty amount calculated as per clause 7 against each milestone of payment will be deducted.
Payment of all other Taxes and levies would be the responsibility of the Survey Agency. All payments
to the Survey Agency would be made in Indian Rupees only.
4.2. In case, the Client is not able to communicate the acceptance of report within 30 days of
submission of the report, the Client will release 50 % of the payment due at particular stage of
project. The balance 50% of the payment will be released upon acceptance of the report by the
Client.
4.3. If the report submitted by the Survey Agency is not acceptable to the Client, reasons for such
non-acceptance should be recorded in writing; the Client shall not release the payment due to the
Survey Agency. In such case, the payment will be released to the Survey Agency only after it re-
submits the report and the report is accepted by the Client.
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5. Reports
The Survey Agency has to submit the reports as mentioned in the RFP.
6. Time schedule for submission of reports
The total time frame for carrying out the assignment would be 24 months from start i.e. 15 days from
the date of issue of Letter of Intent. The details of work plan, timeframe for each stage of project is put
up at Annexure III – Inception Report. During the course of action for providing feedback and
comments, the timelines consumed by the Client will not be taken into account for calculating the
scheduled timelines by the Survey Agency.
7. Liquidated Damages for late submission
The Survey Agency should submit his own detailed time schedule with measurable milestones and
such schedules should be practicable, reasonable and balanced.
Any delay in implementation will attract a penalty of 0.5% of the Agreement value for every 7
days, subject to a maximum of 4%.
Maximum delay permitted will be 60 days, beyond which the agreement is liable to be
terminated and the Survey Agency performance guarantee will be forfeited.
In such case, SC&DLR reserves the right to make necessary alternate arrangements to
complete the project.
Further any delays must be made up by the Survey Agency by the time of the payment
milestone for the completion of 75% i.e. project implementation needs to be as per schedule at
this point.
The purpose of this is to ensure all necessary formalities for project completion and closure are
completed as planned and vendor will not deliver/ complete a large part of the work only at the end
stage, as this would hinder smooth project completion and sign-off. Penalties if deducted earlier will
be refunded at this stage.
8. Termination of the Agreement
8.1. The Client reserves the right to cancel the Agreement at any time if it is not satisfied with the
services of the Survey Agency or there is breach of any of the condition of this Agreement by
the Survey Agency, provided a period of 30 days has lapsed from the date of serving notice on
the Survey Agency requiring it to remedy the breach and if the breach has continued up to the
date of the action. In this event, the work done till then by the Survey Agency shall be taken
over by the Client. The Client reserves the right to appoint a new Survey Agency and hand over
to him all the documents to complete the assignment. The Survey Agency in such case, upon
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termination, the Client may also impose liquidated damages, up to maximum of 5% of the
Agreement value. The Survey Agency shall be required to pay any such liquidated damages to
Client within 30 days of termination date.
8.2. The Client reserves the right to cancel the Agreement by giving 30 days notice, subject to
payment of the fees for the actual work done by the Survey Agency for the project up to the date
of the notice cancellation of the Agreement as per Section 8.5.
8.3. The Survey Agency reserves the right to terminate the Agreement immediately upon situations
arising due to non-compliance of the stipulations of this Agreement by the Client. The
termination notice shall be held valid only if it is preceded by a corresponding non-compliance
notice issued at least 30 days prior to the date of the termination notice and if the non-
compliance has continued up to the date of the termination notice. The Client shall be liable to
pay the Survey Agency fees for the actual work done by the Survey Agency for the project up to
the date of cancellation of the Agreement as per Section 8.5.
8.4. The parties also reserve a right to terminate this Agreement in the event any voluntary
insolvency petition/ IP petition is filed by either party, or if any proceedings are instituted
against either party, property or assets under any bankruptcy, insolvency, receivership, debtors
relief, winding up rehabilitation, or similar statue or any effective resolution is passed for the
winding up of that party or for any remedy under any such statute.
8.5. The payment of the fees will be determined based on the actual work carried out and accepted
by the Client, in terms of area of land surveyed as specified in Section 4.1. In case of failure to
decide compensation, Arbitrator as per the terms of the Agreement shall be appointed to decide
the compensation.
9. Performance obligations
The Survey Agency shall have to be responsible for the soundness of services rendered. In the event of
any deficiency in these services, the Survey Agency shall promptly redo/ remedy without any
additional cost to the Client and carry out such modifications and /or rectification as may be required.
10. Compliance with labor laws, statutes, rules and regulations of Government / local authority
The Survey Agency shall comply with all the labor laws and other laws, statutes and rules &
regulations of Central and State Governments or Local authorities that may be applicable from time to
time in respect of any personnel deployed or engaged by the Survey Agency or their sub contractor
either directly or indirectly. With respect to their employees or assignees, the Survey Agency shall be
solely responsible for strictly following all labor laws, industrial laws, factories act, minimum wages
act and other such laws which are applicable from time to time, including but not limited to the
modification, amendments or additions which are made to these laws during the period of Agreement.
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The Survey Agency will also be responsible for the various levies of State/Central Governments
and/or any Statutory Body. The Survey Agency shall have to, at their expense, comply with labor laws
and keep the Client indemnified in respect thereof.
Agency shall be fully responsible for all matters arising out of the performance of the Agreement and
shall comply, at their own expenses, with all laws / acts / enactment / orders / regulations / statutory
obligations, whatsoever of the Government of India / State Government, Local Self Government or
any Statutory Authority.
11. Period of Agreement
The agreement to be entered into between the Client and the Survey Agency shall be valid from the
date of signing the Agreement or 15 days from issuance from LOI, whichever is earlier till final
approval of Settlement Commissioner & Director of Land Records is received.
12. Liability
In no event shall either party be liable for any direct, indirect, incidental, spatial, consequential,
reliance or cover damages, including, but not limited to, loss of profits, revenue, data or use, incurred
by the other party. In no event, however, shall the total liability of the Survey Agency under this
Agreement exceed the amount of fee received by the Survey Agency from the Client. However this
clause will not prevent the Client from levying the liquidated damages as per Clause 7 and 8.1.
13. Notices
Any notice or request required or permitted to be given or made under this Agreement to either party
shall be in writing. Such notice or request shall be deemed to have been duly given or made when it
shall be delivered by hand, mail or fax to the party to which it is required or permitted to be given or
made at such party’s Head Office or Registered Office or Corporate Office or branch office addresses.
14. Arbitration
In the event of any dispute or difference at any time arising between the parties relating to the
construction, meaning or effect of this agreement or any other clause or any content of the rights and
liabilities of the parties or other matters specified herein or with reference to anything arising out of or
incidental to this agreement or otherwise in relation to the terms, whether during the continuance of
this agreement or thereafter, such disputes or differences shall be endeavored to be solved by mutual
negotiations. If, however, such negotiations are anfractuous, these shall be decided by arbitration of
two Arbitrators, one to be appointed by each party to the dispute or difference and to an Umpire to be
appointed by Arbitrators in writing before taking upon them the burden of arbitration. Such a reference
shall be deemed to be a submission to arbitration under the provisions of the Arbitration and
Conciliation Act, 1996 and of any modification or re-enactment thereof. The venue of arbitration shall
be Ahmedabad only, the expense of the arbitration shall be paid as may be determined by the
Arbitrators.
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15. Jurisdiction
All questions, disputes or differences arising under out of or in connection with the Agreement shall be
subject to the exclusive jurisdiction of the court under whose jurisdiction the place from which the
agreement has executed i.e. Ahmedabad.
16. Force Majeure
16.1. Force Majeure means such of the following factors which substantially affect the performance
of the Agreement, such as: natural phenomena, including but not limited to floods, droughts,
earthquakes and epidemics; acts of any Government, domestic or foreign, including but not
limited to war, declared or undeclared, quarantines, embargoes; Illegal strikes and legal lockouts
in respect of the Client’s / the Survey Agency’s scope of work provided, either party shall
within fifteen (15) days from the occurrence of such a cause notify the other in writing of such
causes.
16.2. The Survey Agency or the Client shall not be liable for delays in performing their obligations
resulting from any Force Majeure cause as referred to and/or defined above.
16.3. However, if such an event lasts for a period of 180 days or more then either party shall have an
option to terminate this Agreement forthwith without any liability after intimating the other
party of the same. The Survey Agency shall however be entitled to receive payments for all the
services rendered by it under this Agreement prior to termination of Agreement. The payment
shall be determined as per Section 8.5.
17. Custody of Drawing/ reports/data etc
Original Drawings/Maps/Atlas/Data/Charts/Photocopies of classified documents such as topo sheets
etc., and all other documents received from the Client, shall remain in the custody of the Survey
Agency during the period of assignment only and shall be used exclusively for this job and shall not be
made use of for any other purpose. These shall be carefully preserved by the Survey Agency till the
completion of the job and shall be handed over to the Client on preparation of final report or on
termination of the Agreement.
18. Indemnity
The Survey Agency shall indemnify the Client and every members, officers and employees of the
Client, against all actions, proceedings, claims, demands, costs and expenses whatsoever arising out of
or, in connection with various matters and against all actions, proceedings, claims, demands, costs and
expenses whatsoever arising out of any negligent act or omission or failure by the Survey Agency in
the performance of the Survey Agency obligation under this Agreement.
19. General clauses
19.1. Entire Agreement & Amendments
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This Agreement constitutes the entire agreement between the parties with respect to the subject matter
hereof and supersedes all prior written, oral or implied understandings between them on that subject
matter. This Agreement may be amended, modified or supplemented only by the Authorized
representatives of the parties in writing executed on behalf of both parties hereto.
19.2. Exclusive Agreement
The Client at any time is free to engage other competent survey agency in the interest of the project for
any inconclusive arbitration.
The Survey Agency can take up such similar business in any other state or location without in any
way affecting the services agreed to be offered by it under this Agreement and subject to clause3.7.
However, the Survey Agency shall express written information from the Client under such
circumstances.
19.3. Severability
In the event that any provision or any portion of any provision of this Agreement shall be held invalid,
illegal or unenforceable under applicable law, the remainder of this Agreement shall remain valid and
enforceable in accordance with its terms.
19.4. Survival
The clauses of this Agreement, which by their very nature ought to survive termination of this
Agreement, shall so survive.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed. Each
party warrants and represents that its respective signatories whose signatures appear below have been
and are on the date of signature duly authorized to execute this Agreement.
Authorised Signatory Authorised Signatory
On behalf of the Client On behalf of the Survey Agency
In witness of In witness of
1. _________________________ 1. ________________________
2. _________________________ 2. ________________________
3. _________________________ 3. ________________________
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Reminder: 1
Pre-Qualification BID COVER must contain EMD in original , proof of experience in business , proof of turnover & proof of survey turnover i.e project completion certificate . If it not found bid will be rejected .
Reminder: 2
Please complete indexing of your RFP. For easy technical evaluation pl. show on which page the required criteria is given or fulfilled. Pl. provide clear & exact information as asked . e.g. List of qualified surveyor . This info. should provide like Sr. No. Name of Surveyor, Qualification , Experience in years, Remarks ( if any ) Pl. note : If information is not provided in a required manner no evaluation will be carried out for that item.
Reminder: 3
1 The pre-qualification and technical proposal is to be submitted in hard copy (2 copies) as well as digitally i.e 1 CD of Technical proposal .
2 The commercial proposal is to be submitted only digitally and online only.
Reminder: 4
Mark allotment ratio for:
1. Only Prime Bidder : 100%.
2 Prime Bidder + 1 Consortium Partner : 70:30
3 Prime Bidder +2 Consortium Partner 50:25:25
The prime bidder needs to score 60% whereas the partners in case of a Consortium need to score 40% marks
each. The overall qualifying technical mark is 70% - for opening of
commercial bid.
Only the bidders, who score a total Technical score of 70 (Seventy) or more, will qualify for the opening
of their commercial bids.
RFP for Resurvey project - Gandhinagar & other Five Districts of Gujarat State
240
for Technical BID Technical BID Marks :
Particulars Provides details for
Years in ETS/GPS Survey Years of experience in ETS/GPS Survey
Turnover from ETS/GPS Survey In terms of rupees.
Similar projects executed in the past Land Survey Projects carried out using ETS & DGPS should be shown here in terms of Rs. and Area in Hectare
Similar projects executed in Gujarat --do but in Gujarat State -
Work samples from past experience ( must be attached with this bid )
Must be attached for projects which are shown as completed against 'Similar projects executed in the past' as shown above
No. of Qualified Surveyor and Total no. of Permanent employees
Name , Educational Qualification, permanent or temporary, Experience in years , operational capability ETS/DGPS
Level and qualification of personnel proposed for the project
Level of key personnel like Liaison, Project Management, Field Operation, QC etc.
No. of Project Team members who are conversant/ well versed with Gujarati language
Show actual figure with name
Proposed Methodology Understanding of project , methodology, why this methodology , expected deliverables. expected challenges to face , capability of agency to face such challenge, any past experience etc.
Proposed Project Plan Milestones for each deliverables .
Proposed QC/QA processes Processes too ensure highest quality of work, any format designed.
Proposed standards standard to be adopted with % of accuracy standard
DGPS/ETS ( Specifications and Quantity) No., make, year of purchase ( ONLY DGPS & ETS HAVING ACCURACY OF MORE THAN 3 SECONDS SHOULD BE SHOWN HERE )
Software Proposed for the project including GIS software. **
Hardware Computers, A ZERO Size Plotter, printers, scanners & any other project related hardware.
** Cost of software must be included in the project cost. If any data is to processed on a software in which backhand software is different , then cost of such backhand software must be included in such cost.
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DDaattee :: 2233--0022--22001111 TToo,, AAllll BBiiddddeerrss ,, RRee--SSuurrvveeyy ooff AAnnaanndd && ootthheerr SSeevveenn DDiissttrriiccttss.. SSuubb:: PPrree--BBiidd CCoonnffeerreennccee hheelldd oonn DDtt..2288--0044--22001100 DDeeaarr BBiiddddeerrss,, CCllaarriiffiiccaattiioonnss ggiivveenn dduurriinngg tthhee llaasstt pprree-- bbiidd ccoonnffeerreennccee iiss eenncclloosseedd hheerreewwiitthh.. IItt iiss ccllaarriiffiieedd tthhaatt llaasstt RRFFPP ffoorr rreessuurrvveeyy ,, wwaass ffllooaatteedd ffoorr bbootthh mmeetthhooddoollooggyy ii..ee HHyybbrriidd (( AAeerriiaall PPhhoottooggrraapphhyy ++ GGrroouunndd tthhrruutthhiinngg )) aanndd 110000%% ppuurree GGrroouunndd ttrruutthhiinngg uussiinngg DDGGPPSS++ EETTSS .. UUnnddeerr tthhee ccuurrrreenntt RRFFPP bbiiddddeerr hhaavvee ttoo qquuoottee oonnllyy ffoorr 110000%% ppuurree GGrroouunndd ttrruutthhiinngg uussiinngg DDGGPPSS++ EETTSS mmeetthhooddoollooggyy oonnllyy.. SSoo ccllaarriiffiiccaattiioonnss ggiivveenn iinn llaasstt mmeeeettiinngg ffoorr HHyybbrriidd (( AAeerriiaall PPhhoottooggrraapphhyy ++ GGrroouunndd tthhrruu tthhiinngg )) mmaayy nnoott bbee uusseeffuull ffoorr tthhiiss RRFFPP.. TThhee CCllaarriiffiiccaattiioonnss ggiivveenn iiss ffoorr bbeetttteerr uunnddeerrssttaannddiinngg ooff RRFFPP oonnllyy.. SSeettttlleemmeenntt CCoommmmiissssiioonneerr && DDiirreeccttoorr ooff LLaanndd RReeccoorrdd,, GGuujjaarraatt SSttaattee
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SSeettttlleemmeenntt CCoommmmiissssiioonneerr && DDiirreeccttoorr ooff LLaanndd RReeccoorrddss,, GGuujjaarraatt SSttaattee
Re-Survey project- GANDHINAGAR & OTHER FIVE DISTRICTS Clarifications given in pre-bid held on Dt. 28-04-2010 at DISRA, Gandhinagar.
S No Bidding Document
Reference(s) (section number/page)
Content of RFP requiring clarification
Points of clarification required Clarification
Technical Bid - Volume I Name of Organisation submitting request
Speck Systems Limited, B-49, EC, Kushaiguda, Hyderabad- 500062 G Ravi Rao
Asst General Manager 1 Volume-I, Deliverables
– Page 21 Use of Open Standards is mandatory …; Use of Open Source Software is must as deliverable
Use of Open Standards for data sharing does not necessarily mean Open Source Software. Is delivery of Open source software a must? Or the delivery of proprietary software with the source code along with the necessary Software Development Kit (SDK) licenses will suffice the need?
Objective of Open Source Software is compatibility of various data format only. Delivery of proprietary software with the source code along with the necessary Software Development Kit (SDK) licenses will suffice the need. In fact 5 user license are also asked.
2 Volume-I, Deliverables – Page 22
Edge matching with adjacent districts
If the edge matching has to be done with data for districts that are out of scope of the current project, will such digital data be made available by SC& DLR?
Yes if it is available with respective DILR office. Otherwise only survey data with required accuracy is to be provided.
3 Volume-I, Deliverables – Page 22
Village Map – 3 copies In Page 40, under OUTPUT GUIDELINS FOR AGENCY it is mentioned as below: j. One set of hard copy out puts on 1:8000 scale (village map) to be supplied by the Agency. Are these two the same or different? If both are the same, then what is the number of copies of village map have to be delivered and in what size?
These two are same. 3 copies of village map is to be supplied. Scale & Size: 1:8000 & A zero size .
4 Volume-I, Deliverables – Page 23
Forms 4(1), 4(2) and 4(3) Mangna Patrak (soft
How many numbers of copies? (i) Forms 4(1), 4(2) and 4(3) : 2 Copies (ii) Mangna Patrak : Only soft copy
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copy) 5 Volume-I, Section 4.3 –
Page 24 Under PROJECT AREA DETAILS, the details for Gandhinagar are given differently in the description and the table
Please provide the details pertaining to Gandhinagar on No. of Taluks, Villages and Land Parcels
True. Pl. see table on page 24. No. of Taluka :4 No. of village : 292 Area. Sq. K.M. 2166 No. of parcels.: 201756
6 Volume-I, Section 4.3 – Pages 24, 25
PROJECT AREA DETAILS
The table in Page 24 has been provided with the field name as No. of Land Parcels where as the table in Page 25 has the field name as Survey No. Please clarify.
No. of Land Parcels & Survey are same.
7 Volume-I, Section 6.2 – Page 35
SURVEY PROCESS – Point i, Adjudication
Adequate number of survey teams, and adjudicating personnel. Referring to points i, k it is understood that having sufficient number of survey adjudicators will be the responsibility of Govt. The agencies responsibility is to ensure that each of the survey adjudicator will be assisted by one surveyor with ETS machine. Please clarify.
After detailed survey a notice is required to be survey to the holder. Holder may raise any objection. For redressal of objection sufficient number of survey adjudicators will be provided by respective DILR office or Govt. & it is the responsibility of Govt. The agencies responsibility is to ensure that each of the survey adjudicator will be assisted by one surveyor with ETS machine.
8 Volume-I, Section 62. – Page 36
SURVEY PROCESS – Point n. In case these facilities are not available in any particular village, the survey agency could have its base in the nearest village during the survey execution.
Please provide the list/ number of villages where the facilities are not available in each district.
In Gujarat all villages are electrified. Village Panchayat office is allowed to use for village centre for a week. Almost all villages have their own Village Panchayat office. In case such facility not available at any village with prior permission agency can establish village centre at nearby village.
9 Volume-I, Page 41 OUTPUT GUIDELINES FOR AGENCY – Point q
Summarized view of project view and status – will SC& DLR provide necessary formats/ templates for providing the status reports?
Yes
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10 Volume-I, Page 53,
Annexure V Specifications for Aerial Photography
The year for Period of Flying has been mentioned as 2009, please clarify. Please clarify the dates.
Period of flying Second quarter of 2010. The flying has to be completed by 30th May, 2010 . Otherwise it should be completed in next flying season i.e October 2010.. But in any case extension in time to complete the project will not be considered.
11 Volume-I, Page 64,
Annexure VI Bullet No. 2 – Real time information using GPS
Can you bring in more clarity to this statement? functionality with real time information using GPS survey
12 Volume-I, Page 64, Annexure VI
Bullet No. 2 – Follow OGC Standard (Open geo customization)
There is no such standard available at http://www.opengeospatial.org/standards Can you bring in more clarity to this statement?
It is a NLRMP guideline declared by Govt. of India , Ministry of Rural Development & Dept. of Land resources. Most of the points are reprinted in this RFP. Bidder are requested to follow the same.
13 Volume-I, Page 64, Annexure VI
Last Bullet – Software should be OGC compliance
OGC Compliance is currently applicable to server side products/ components. Compliance would be generally mentioned in the context of one or more OGC standards. http://www.opengeospatial.org/compliance Please clarify the list of standards the software has to meet the compliance.
Implementing the OGC standard specifications & policies to ensure interoperability of data . i.e our existing data or old data like e-dhara & City Survey Information System.
14 Volume-I, Deliverables – Page 21 & Page 64, Annexure VI
Use of Open Source Software as deliverable
Additionally, Referring to the Clarification no’s 1, 13 in the current document, the use of open source software are not recommended due to the limited functionalities. For the same, an assessment of the current functionalities in Open Source GIS software has been done and the comparison can be found at http://spatialserver.net/osgis/osgis_functionality.htm For the above mentioned reasons and the functionalities required for the software as brought
It should be read as open standard OGC compliance software. SDK is not part of deliverable. Only software with 5 user license is required. Note: For supplying the software the bidder have to produce agreement with OEM supplier to ensure future up-gradation & technical support.
245
out in Annexure VI, we request for allowing the development/ delivery of the software done using proprietary components. The necessary source code of the application under development along with the SDK can form the part of the deliverables.
Rolta India Limited
Tushar Bhalavat Manager - Sales 15 Page 4 … Last
Paragraph
“The SC&DLR, it's employees and advisors make no representation or warranty and shall have no liability to any person.”
What does advisors mean. Who are SC&DLR advisors for this project?
In this RFP the Govt. tried to provide as much as info and clarifications for the benefit of bidders . At present there is no advisor appointed.
16 Page 18
Pilot project is started in Jamnagar District during 2009 –2010.
What is the status of this Pilot Project. Original Duration, Current Status and completed on / Completion projected by. Share some of the key findings / information / points regarding the difficulties faced in this project.
At present Ground control network is completed for entire district. One taluka namely Dhrol is 100% surveyed. Another taluka is in progress. The project running in time.
17 Page 21-22
Technical manual and MIS 2008-2009 issued by Ministry of Rural Development, Government of India Interpreted Topological Layers should be considered.
Please provide copy of this document?
Pl. see the web site of Ministry of Rural Development. In that site pl. see Dept. of Land Resources. See NLRMP and download NEW NLRMP Guideline .
18 Page 22 Conversion of entire digital database into existing RDBMS data format
Which is that RDBMS data format.
RDBMS Relational Database Magt. System date format. It is linkages between graphic & textual database.
19 Page 24 Data regarding Gandhinagar District is inconsistent.
Please confirm our understanding of area to be surveyed is correct.
Pl .see clarification no. 5
246
Gandhinagar district is newly … 5600 Sq kms, 523 villages, 7 talukas, 359516 land parcels. However table below the paragraph and on page 25 mentions 2166 Sq kms, 292 villages, 4 talukas, 201756 land parcels ?
Please provide co-ordinate details to access the area for estimating aerial photography.
Co-ordinate detail will be provided to short listed bidder.
20 Page 25
Page 26 … Point NO 5 Page 27
Kachchh Area. Area for actual survey is estimated as 41191 – 393.54 - 11445.86 – 275.56 – 3617 –16414 = i.e. 9045.04 Sq Kms. i.e. District Area in Sq Kms - Forest Area - Urban Area - Desert = Area for Survey Sensitive Area - Mentions NO in 5 districts whereas Kachchh mentions YES.
Technical Information of 6 districts
. Sensitive Area - Mentions NO in 5 districts whereas Kachchh mentions YES. Sensitive Areas: All districts has sensitive installation in some areas
… Pl. clarify in these and provide details of sensitive areas in each district in Sq Kms.
There is problem in making total problem at your end. It is not 9045.04 Sq. k.M. it is 19045.04 Sq. K.M. As far as sensitive area is concerned it will be provided to short listed bidder only after LOI & Contract. However these area need not to be surveyed only outer boundary is to be surveyed.
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21 Page 30 … Point 4.5 Pilot
Implementation Pilot project in three identified villages within a period of six weeks from issue of LOI.
This cannot be possible for Hybrid technology. Please review this from point of Hybrid technology. As per the NLRMP Guidelines, SC&DLR should allow third option of using high-resolution satellite imagery to execute the project.
Pl. also refer clarification given in point no. 10. Period of flying Second quarter of 2010. The flying has to be completed by 30th May, 2010 . Otherwise it should be completed in next flying season i.e October 2010.. So in this case also to complete GCN is not a problem. 3 identified villages using DGPS/ETS should be completed to understand true ground reality. Afterwards data of aerial flying can be incorporated. Third option of using high-resolution satellite imagery to execute the project is not allowed But in any case extension in time to complete the project will not be considered.
22 Page 50 to Page 53 … Point 10 Liaison with other departments / agencies like survey of India, forest department and other land owning departments to accomplish the commissioning the project as per the terms of the contract.
What are the areas where we should liaison with these departments? What incase these departments don’t co-operate as required or in the required times span.
List of that area will be provided to only short listed bidder.
In case these departments don’t co-operate as required or in the required times span then Dept. will take responsibility and will extend the time limit if it is reported in time with proof.
23 Page 32
Point q
Agency shall deploy a simple web site or a suitable tool to publish summarized view of the project progress and status. What all reports need to be put; frequency
YES
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Page 50 to Page 53
RFP for Patan Resurvey Project
of the same. We understand this applies to the 6 districts being proposed to cover in this RFP document
24 Page 53
Period of flying. First quarter of 2009. The flying has to be completed by 15th April 2009
Please clarify on the dates.
Pl. also refer clarification given in point no. 10. Period of flying Second quarter of 2010. The flying has to be completed by 30th May, 2010 . Otherwise it should be completed in next flying season i.e October 2010..
25 Page 54
Flight requirements.
The maximum time allowed to complete the aerial flying is 12 weeks from the date of signing of the contract, which also includes securing necessary permissions, conducting test flight, quality control.
Time for getting clearance from them cannot be estimated as it is beyond control of agency. Time should be fixed from the date of receiving approval from DGCA and MOD. What if the MOD / DGCA do not provide permit to conduct aerial photography.. What is the second alternative available?
In Commercial BID - Page no. 16
IMPLEMENTATION SCHEDULE
GUIDELINES
The following details is added. " In case of Hybrid Survey methodology, the ideal flying season is between October to May. It is expected that the time required for obtaining necessary permission is approx. 2 months. In view of this vendor opting for hybrid survey methodology , is required to provide micro level plan detailing all timelines for the different stages/ permissions required for securing clearance and commencement of aerial flying. Incase there is a delay of more than 10 days at any milestones, mentioned in the detailed plan and it becomes fairly clear that permission would not be granted in time for using the flying window ( up to MAY 2010 & then October, 2010 ) , Sc& DLR reserve the right to terminate the contract and
249
would forfeit the performance guarantee. In such a case , SC & DLR reserve the right to make alternate arrangements for executing the project. But in any case extension in time to complete the project will not be considered.
26 Page 63
Non-spatial database, conforming to the database of E-Dhara (current land records application in Gujarat)
Please provide details of this application This is live Record of right data . It
contains mutations details in ownership,
area , tenure and usage. This data is
available on intranet GSWAN .
27 Page 65 . Reports Sample Templates
Pl. provide copies of the same
Will be uploaded with pre-bid
conference clarifications.
28 Pages 72 to 75
are blank
-. Pl. confirm Pages 72 to 75 are blanks . It is
confirmed.
Infotech Enterprises Limited Rambabu
Manager Business Development 29 General Suppose we are submitting for 3 districts, we need
to submit covering letter, work schedule and costing for all 3 separately. Do we need to submit the methodology also for all 3 districts though the methodology is the same.
No.
30 Page 24 4.3 PROJECT AREA DETAILS
The details give for Gandhinagar District are different in text and table, please confirm which one is correct.
Pl. see clarification 5. Pl. see table on page 24. No. of Taluka :4 No. of village : 292 Area. Sq. K.M. 2166 No. of parcels.: 201756
31 Page 25 &26 Survey in Sensitive We assume along with Sensitive areas, we do not Yes. also see clarification 20
250
Areas need to survey the Forest Areas and Urban Areas, please confirm. Genesys International Corp. Ltd.
Name of the person: Mr. Anil Mishra
32 Volume I & 4.3, page 24 PROJECT AREA DETAILS – Geographical area of Gandhinagar district is approx. 5600.sq. km. There are 523 villages and 7 Taluks in Gandhinagar district
The figures indicated in paragraph are conflict to the figures mentioned in tabular format given by SC& DLR. Please Confirm actual figures for Gandhinagar district.
See: clarification No. 5
33 Volume I & 4.5, page 30 PILOT IMPLEMENTATION
Are these villages are pre-determined or randomly selected
These villages are not pre-determined . But three villages will be identified by DILR of respective district.
Luminous Engi. & Technology Services Pvt. Ltd Mr. Bala
34 General Hybrid Technology Do we need to provide Bromide photographs? Yes. All the records created for SC & DLR will be the property of SC & DLR.
35 General Hybrid Technology Do we allow to use LIDAR photography with NRSA .
YES
END
251
S No Bidding Document Reference(s) (section number/page)
Content of RFP requiring clarification
Points of clarification required Clarification
Commercial Bid- Volume II
Name of Organisation submitting request Speck Systems Limited, B-49, EC, Kushaiguda, Hyderabad- 500062
1 Volume – II, Page No. 6, BID SECURITY
Bid Security in the form of Demand Draft / Bank Guarantee
Please provide us the Bid Security Bank Guarantee format.
No specific format for Bank guarantee . Only contents should be cared.
Rolta India Limited Tushar Bhalavat Manager - Sales 2 Page 7 Tender Fee Rs. 10,000
Common for all districts for downloading Etender. To be paid separately for each district
Does this mean that the Tender Fee of Rs 10,000/- has to be paid separately for every district. i.e. 6 x 10,000/- for all six districts
Yes. Tender Fee is Rs. 10,000/- tp be paid separately for each district.
3 Page 63 Page No errors Page 63 repeated with different data and blank page in between.
1. Form 2: Formats for commercialspecifications / quotations 2. Annexure II. Technical Evaluation Criteria
Please inform if any data is missed or not printed.
It is page no. order mistake. No data is missed or printed.
4 1.What is the budget for the project? 2. Do you have separate estimate for ground truthing method and aerial photography.
1. No Answer. 2. No. But for time yes if bidder complete the project using aerial photography.
5 Page 7 of 90 Rs. 10,000 ( Rs. TEN THOUSAND ONLY ) Common for all Districts for downloading E Tender. To be paid separately for each district .
1.Does this mean that, Rs.10000 is common amount to be paid for each of the district we need are bidding for 2. Please provide the format for submitting BG.
See Clarification 2 See Clarification 1 No specific format for Bank guarantee . Only contents should be cared.
253
RE-SURVEY-PROJECT TECHNICAL EVALUATION OF GROUND SURVEY FOR SINGAL AGENCY
Company Name: - FOR DISTRICT :-
Parameters Mark Bifacuration of Marks
Break Up
Marks Obtained
Organizational Back Ground 20 Main Years in ETS/ GPS Survey 10 1-3 Years (1 to less than 3 Year) 3 3-5 Years (3 to less than 5 Year) 5 5-7 Years (5 to less than 7 Year) 7 7-10 Years (7 to less than 10 Year) 9 10 Years and above 10
Turnover from ETS/ GPS Survey (Sum of last 3 Years) 10
1 Crores- 10 Crores (1 to less than 10 Crores) 2.5 10 Crores- 20 Crores (10 to less than 20 Crores) 5 20 Crores- 30 Crores (20 to less than 30 Crores) 7.5 30 Crores and above 10
Organizational Past Experience 20 Similar projects executed in the past 9 1 Crores- 5 Crores (1 to less than 5 Crores) 4.5 5 Crores- 10 Crores (5 to less than10 Crores) 6 10 Crores-15 Crores (10 to less than 15 Crores) 7.5 15 Crores and above 9 Similar projects executed in Gujarat 6 Up to 50 Lakhs (up to less than 50 Lakhs) 2 50 Lakhs to 1 Crores ( 50 to less than 1 Crores) 4 1 Crores- 2 Crores (1 to less than 2 Crores) 5 2 Crores and above 6 Work samples from past experience 5
Parsonnel 20
No of qualified Surveyor and Total No of Permanent employees 10
Qualified Surveyor Up to 25 Nos ( 1 to 25) 2 25 to 50 Nos ( 26 to 50) 4 50 to 100 Nos (51 to 100) 5 100 Nos and above (101 and above) 6 Total No of Permanent employees 100 to 300 Nos (100 to 300) 2 300 to 500 Nos (301 to 500) 3 500 Nos and above ( 501 and above ) 4
Level and qualification of personnel proposed for the project 8
Managerial /Technical Project Management
5-10yrs+ PG/ 5-10 yrs+ BE/10-15 yrs + (excluding 10th year) 1
254
>10-15yrs+ PG/ 10-15 yrs+ BE/ 15-20 yrs + (excluding 15th year) 1.5
> 15 yrs and above +PG /15 yrs and abobe+BE/ 20yrs and above + Diploma(excluding 15th year) 2
Survey incharge
5-10yrs+ PG/ 5-10 yrs+ BE/10-15 yrs + Diploma (excluding 10th year) 1
>10-15yrs+ PG/ 10-15 yrs+ BE/ 15-20 yrs + Diploma (excluding 15th year) 1.5
> 15 yrs and above +PG /15 yrs and abobe+BE/ 20yrs and above + Diploma 2
Liasoning and Co- ordination 5-10 yrs + Degree / Diploma 0.5 > 10-15 yrs + Degree / Diploma 0.75 >15 yrs and above + Degree / Diploma 1 Support Qualified Surveyor Up to 15 Surveyor 0.5 15 to 30 Surveyor 1 30 to 50 Surveyor 1.5 50 Surveyor and above 2 Spporting Staff Up to 5 Nos 0.5 5 to 10 Nos ( 6 to 10) 0.75 10 Nos and above (11 and above) 1
No of Project Team Members who are conversant / well versed with Gujarati language 2
1-10 Nos 1 10 and above (11 and above) 2
Technical Approach & Methodology 25 Proposed Methodology 8 Understanding of scope of Work 2 Team Deployment 2 Project Management 2 Ground control Network setup 1 Risk Management 1 Proposed Project Plan 8 Activity Schedule 4 Resource Planning 4 Proposed QC / QA Processes 6 Proposed standards 3
Equipment Used 15 Survey Instruments (DGPS / ETS) 9 Up to 20 nos 5 20-30 nos (21 to 30) 6 30-40 nos (31 to 40) 7 40-50 nos (41 to 50) 8 50 and above ( 51 and above) 9 Software 3 Hardware 3 Total 100 100
255
RE-SURVEY-PROJECT
TECHNICAL EVALUATION OF GROUND SURVEY SCORE SHEET FOR SINGAL AGENCY Company Name: - FOR DISTRICT :-
Parameters Mark Bifacuration of
Marks Marks
Obtained Organizational Back Ground 20
Years in ETS/ GPS Survey 10
Turnover from ETS/ GPS Survey (Sum of last 3 Years) 10
Organizational Past Experience 20 Similar projects executed in the past 9 Similar projects executed in Gujarat 6 Work samples from past experience 5
Parsonnel 20
No of qualified Surveyor and Total No of Permanent employees 10
Level and qualification of personnel proposed for the project 8
No of Project Team Members who are conversant / well versed with Gujarati language 2
Technical Approach & Methodology 25 Proposed Methodology 8 Proposed Project Plan 8 Proposed QC / QA Processes 6 Proposed standards 3
Equipment Used 15 Survey Instruments (DGPS / ETS) 9 Software 3 Hardware 3 Total 100 100 ie Technical Scoring & Qualification B: Ground Survey Methodology Case-1, 2 Partners 70:30 Case-2, 3 Partners 50:25: 25 Total Score
256
RE-SURVEY-PROJECT TECHNICAL EVALUATION OF GROUND SURVEY FOR CONSORTIUM (1+1 AGENCY)
Company Name: - FOR DISTRICT
Parameters Mark Bifacuration of Marks
Break Up
Marks Obtained
Organizational Back Ground 20 Main CONSORTIUM Years in ETS/ GPS Survey 10 1-3 Years (1 to less than 3 Year) 3 3-5 Years (3 to less than 5 Year) 5 5-7 Years (5 to less than 7 Year) 7 7-10 Years (7 to less than 10 Year) 9 10 Years and above 10
Turnover from ETS/ GPS Survey (Sum of last 3 Years) 10
1 Crores- 10 Crores (1 to less than 10 Crores) 2.5 10 Crores- 20 Crores (10 to less than 20 Crores) 5 20 Crores- 30 Crores (20 to less than 30 Crores) 7.5 30 Crores and above 10
Organizational Past Experience 20 Similar projects executed in the past 9 1 Crores- 5 Crores (1 to less than 5 Crores) 4.5 5 Crores- 10 Crores (5 to less than10 Crores) 6 10 Crores-15 Crores (10 to less than 15 Crores) 7.5 15 Crores and above 9 Similar projects executed in Gujarat 6 Up to 50 Lakhs (up to less than 50 Lakhs) 2 50 Lakhs to 1 Crores ( 50 to less than 1 Crores) 4 1 Crores- 2 Crores (1 to less than 2 Crores) 5 2 Crores and above 6 Work samples from past experience 5
Parsonnel 20
No of qualified Surveyor and Total No of Permanent employees 10
Qualified Surveyor Up to 25 Nos ( 1 to 25) 2 25 to 50 Nos ( 26 to 50) 4 50 to 100 Nos (51 to 100) 5 100 Nos and above (101 and above) 6 Total No of Permanent employees 100 to 300 Nos (100 to 300) 2 300 to 500 Nos (301 to 500) 3 500 Nos and above ( 501 and above ) 4
Level and qualification of personnel proposed for the project 8
Managerial /Technical Project Management 5-10yrs+ PG/ 5-10 yrs+ BE/10-15 yrs + 1 >10-15yrs+ PG/ 10-15 yrs+ BE/ 15-20 yrs + 1.5
> 15 yrs and above +PG /15 yrs and abobe+BE/ 20yrs and above + Diploma 2
257
Survey incharge 5-10yrs+ PG/ 5-10 yrs+ BE/10-15 yrs + Diploma 1 >10-15yrs+ PG/ 10-15 yrs+ BE/ 15-20 yrs + Diploma 1.5
> 15 yrs and above +PG /15 yrs and abobe+BE/ 20yrs and above + Diploma 2
Liasoning and Co- ordination 5-10 yrs + Degree / Diploma 0.5 > 10-15 yrs + Degree / Diploma 0.75 >15 yrs and above + Degree / Diploma 1 Support Qualified Surveyor Up to 15 Surveyor 0.5 15 to 30 Surveyor 1 30 to 50 Surveyor 1.5 50 Surveyor and above 2 Spporting Staff Up to 5 Nos 0.5 5 to 10 Nos ( 6 to 10) 0.75 10 Nos and above (11 and above) 1 No of Project Team Members who are conversant /
well versed with Gujarati language 2
1-10 Nos 1 10 and above (11 and above) 2
Technical Approach & Methodology 25 Proposed Methodology 8 Understanding of scope of Work 2 Team Deployment 2 Project Management 2 Ground control Network setup 1 Risk Management 1 Proposed Project Plan 8 Activity Schedule 4 Resource Planning 4 Proposed QC / QA Processes 6 Proposed standards 3
Equipment Used 15 Survey Instruments (DGPS / ETS) 9 Up to 20 nos 5 20-30 nos (21 to 30) 6 30-40 nos (31 to 40) 7 40-50 nos (41 to 50) 8 50 and above ( 51 and above) 9 Software 3 Hardware 3 Total 100 100
258
RE-SURVEY-PROJECT
TECHNICAL EVALUATION OF GROUND SURVEY_- SCORE SHEETFOR CONSORTIUM (1+1 AGENCY) Company Name: - FOR DISTRICT :-
Parameters Mark Bifacuration of
Marks Marks Obtained
Organizational Back Ground 20 Main CONSORTIUM Years in ETS/ GPS Survey 10 Turnover from ETS/ GPS Survey (Sum of last 3 Years) 10
Organizational Past Experience 20 Similar projects executed in the past 9 Similar projects executed in Gujarat 6 Work samples from past experience 5
Parsonnel 20
No of qualified Surveyor and Total No of Permanent employees 10
Level and qualification of personnel proposed for the project 8
No of Project Team Members who are conversant / well versed with Gujarati language 2
Technical Approach & Methodology 25 Proposed Methodology 8 Proposed Project Plan 8 Proposed QC / QA Processes 6 Proposed standards 3
Equipment Used 15 Survey Instruments (DGPS / ETS) 9 Software 3 Hardware 3 Total 100 100 Technical Scoring & Qualification B: Ground Survey Methodology Case-1, 2 Partners 70:30 Case-2, 3 Partners 50:25: 25 Total Score
259
SIX DISTRICT RE-SURVEY-PROJECT TECHNICAL EVALUATION OF GROUND SURVEYFOR Consortium (1+2 Agency)
COMPANY NAME - FOR DISTRICT :-
CONSORTIUM NAME
Parameters Mark
Bifacuration of Marks
Break Up Marks Obtained
Organizational Back Ground 20 Main Consor
tium Consor
tium Years in ETS/ GPS Survey 10 1-3 Years (1 to less than 3 Year) 3 3-5 Years (3 to less than 5 Year) 5 5-7 Years (5 to less than 7 Year) 7 7-10 Years (7 to less than 10 Year) 9 10 Years and above 10
Turnover from ETS/ GPS Survey (Sum of last 3 Years) 10
1 Crores- 10 Crores (1 to less than 10 Crores) 2.5 10 Crores- 20 Crores (10 to less than 20Crores) 5 20 Crores- 30 Crores (20 to less than 30 Crores) 7.5 30 Crores and above 10
Organizational Past Experience 20 Similar projects executed in the past 9 1 Crores- 5 Crores (1 to less than 5 Crores) 4.5 5 Crores- 10 Crores (5 to less than10 Crores) 6 10 Crores-15 Crores (10 to less than 15 Crores) 7.5 15 Crores and above 9 Similar projects executed in Gujarat 6 Up to 50 Lakhs (up to less than 50 Lakhs) 2 50 Lakhs to 1 Crores ( 50 to less than 1 Crores) 4 1 Crores- 2 Crores (1 to less than 2 Crores) 5 2 Crores and above 6 Work samples from past experience 5
Parsonnel 20
No of qualified Surveyor and Total No of Permanent employees 10
Qualified Surveyor Up to 25 Nos ( 1 to 25) 2 25 to 50 Nos ( 26 to 50) 4 50 to 100 Nos (51 to 100) 5 100 Nos and above (101 and above) 6 Total No of Permanent employees 100 to 300 Nos (100 to 300) 2 300 to 500 Nos (301 to 500) 3 500 Nos and above ( 501 and above ) 4
Level and qualification of personnel proposed for the project 8
Managerial /Technical Project Management 5-10yrs+ PG/ 5-10 yrs+ BE/10-15 yrs + 1
260
>10-15yrs+ PG/ 10-15 yrs+ BE/ 15-20 yrs + 1.5
> 15 yrs and above +PG /15 yrs and abobe+BE/ 20yrs and above + Diploma 2
Survey incharge
5-10yrs+ PG/ 5-10 yrs+ BE/10-15 yrs + Diploma 1
>10-15yrs+ PG/ 10-15 yrs+ BE/ 15-20 yrs + Diploma 1.5
> 15 yrs and above +PG /15 yrs and abobe+BE/ 20yrs and above + Diploma 2
Liasoning and Co- ordination 5-10 yrs + Degree / Diploma 0.5 > 10-15 yrs + Degree / Diploma 0.75 >15 yrs and above + Degree / Diploma 1 Support Qualified Surveyor Up to 15 Surveyor 0.5 15 to 30 Surveyor 1 30 to 50 Surveyor 1.5 50 Surveyor and above 2 Spporting Staff Up to 5 Nos 0.5 5 to 10 Nos ( 6 to 10) 0.75 10 Nos and above (11 and above) 1
No of Project Team Members who are conversant / well versed with Gujarati language 2
1-10 Nos 1 10 and above (11 and above) 2
Technical Approach & Methodology 25 Proposed Methodology 8 Understanding of scope of Work 2 Team Deployment 2 Project Management 2 Ground control Network setup 1 Risk Management 1 Proposed Project Plan 8 Activity Schedule 4 Resource Planning 4 Proposed QC / QA Processes 6 Proposed standards 3
Equipment Used 15 Survey Instruments (DGPS / ETS) 9 Up to 20 nos 5 20-30 nos (21 to 30) 6 30-40 nos (31 to 40) 7 40-50 nos (41 to 50) 8 50 and above ( 51 and above) 9 Software 3 Hardware 3 Total 100 100
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RE-SURVEY-PROJECT
TECHNICAL EVALUATION OF GROUND SURVEY-SCORE SHEET Consortium (1+2 Agency)
Company Name: - FOR DISTRICT :-
Parameters Mark Bifacuration
of Marks Marks Obtained
Organizational Back Ground 20 Main Consortium Consortium
Years in ETS/ GPS Survey 10
Turnover from ETS/ GPS Survey (Sum of last 3 Years) 10
Organizational Past Experience 20 Similar projects executed in the past 9 Similar projects executed in Gujarat 6 Work samples from past experience 5
Parsonnel 20
No of qualified Surveyor and Total No of Permanent employees 10
Level and qualification of personnel proposed for the project 8
No of Project Team Members who are conversant / well versed with Gujarati language 2
Technical Approach & Methodology 25 Proposed Methodology 8 Proposed Project Plan 8 Proposed QC / QA Processes 6 Proposed standards 3
Equipment Used 15 Survey Instruments (DGPS / ETS) 9 Software 3 Hardware 3 Total 100 100 Technical Scoring & Qualification B: Ground Survey Methodology Case-1, 2 Partners 70:30 Case-2, 3 Partners 50:25: 25 Total Score
262
Marking of Technical Presentation of Bidders for …………… District Re- survey Project
Marks Obtained Sr. No. Evaluation Area Mark Mark
Alloted A B C D E F G
1 Proposed Approach & Methodology 80
i Understanding of Scope of work of the Project & its requirements
10
ii
Proposed Approach and Methodology to Comprehensively address all the requirement of the project laid out in the RFP
10
iii Milestones 10
iv Project timeline and detailed project plan 10
v
Quality control methodology, standards and quqlity assurance plan
10
263
vi
Manpower to be deployed in project (including experience) Broad heads to be Covered include a. Domain experts b. Managerial Staff c. Qualified Surveyors
20
vii Details of Software & Hardware wich will be used in the project
10
2 Relevant Past Exp./ Case studies 20
i
Comparable Projects Elsewhere including current status, feedback, project Start/ end date
10
ii Samples of earlier work 5
iii Client References for case studies presented 5
TOTAL 100
Name of the Committee Member:-
Designation:-
Signature:-
Venue: Date:
264
Final Technical Score Sheet for ……………….. District Re- survey Project
Marks Obtained (Out of 100) Sr. No. Evaluation Area Weightage A B C D E F G
1 Mark Allotted on the basis of Technical bid
Technical Bid Weightage 80%
A
2
Mark Allotted for Technical Presentation (Weightage)
20% B
Total Marks A+B
Recommended to open Commercial bid or Not <70 No ≥ 70 Yes
265
Agreement
Vadodara District
Agreement
Vadodara District
266
Agreement This AGREEMENT is made on the 23rd March 2012, between Settlement
Commissioner & Director of Land Records (SC&DLR), a statutory body of the
Government of Gujarat and having its office at Dr. Jivraj Mehta Bhavan, Block No.13,
3rd Floor, Old Sachivalaya, Gandhinagar-382 010, on the one part (hereinafter called
the “Client”, which expression shall unless repugnant to the context, include its
successors)
And
267
M/s. Wapcos Limited, (Govt. of India U/T) a company incorporated under the Indian
Companies Act, 1956 with its corporate office at “ Kailash” 5th Floor, 26K.G. Marg,
New Delhi 110001, India (hereinafter called the “Survey Agency”, which expression
shall unless repugnant to the context, include its successors & its assignees )
This Agreement consists of this signature page and the following attachments
that are incorporated into and form part of this Agreement by this reference:
Request For Proposal (RFP) Issued by the Client – Annexure I
Proceedings of the Pre-bid Meeting held on 28th February, 2011– Annexure II
Technical bid during bidding process and Inception Report submitted by the
Survey Agency Dated 23 March-2012 – Annexure III
WHEREAS,
A. The Client has requested the Survey Agency to undertake land re survey and
create updated land records (hereinafter called the Services) necessary for
“Land Re-survey of Vadodara District Project” District of Gujarat;
B. The Survey Agency has agreed to provide the Services on the terms and
conditions set forth in this Agreement;
NOW THEREFORE the parties hereto hereby agree as follows:
1. Services The Survey Agency shall perform the Services under this Agreement in accordance
with the Scope of Work mentioned in the RFP as attached in Annexure I, hereto and
as agreed in the Technical bid and Inception Report as attached in Annexure III. The
Survey Agency shall consider all the suggestions made by SC&DLR / its
representatives during each stage of the project. The Survey Agency shall address
all such suggestions / queries as long as there is no major deviation from the detailed
Scope of Work mentioned in the RFP as per Annexure - I.
The Survey Agency would follow a methodology as prescribed in the Technical bid
and as finalized in the Inception Report as per Annexure – III, to carry out the
proposed project.
If any modifications in the report or in plans and sections are required, due to
reasons attributable to the Survey Agency or if any additional work relevant to the
project (which is within the Scope of Work) is required to be carried out for
preparation of reports of high professional quality (as agreed in the Scope of Work -
268
Annexure I and in the Inception Report – Annexure III submitted by the Survey
Agency) acceptable to the approving authorities shall be carried out without any
additional compensation.
1.1. Commencement Date The Survey Agency shall commence the Services as soon as possible but not later
than 15 days after the Client has given the Survey Agency, the notice to proceed with
the Services (Letter of Intent).
1.2. Additional Work If in the opinion of the Client, it is necessary to carry out any work outside the Scope
of Work for the purposes of the Project in addition to the Services, the Survey
Agency shall carry out such additional work and with the prior authorization of the
Client. The charges for the personnel required for such additional work would be as
per the surveyed area based rate quoted by the bidder and as mentioned in Section
4.1.
In case there is any dispute about determining whether any work proposed is within
or out side the Scope of Work mentioned in the RFP – (Annexure I), the decision of
Client shall be final and binding on the Survey Agency.
1.3. National Land Records Modernization Programme (NLRMP) Guideline
NLRMP guidelines have been issued by Ministry of Rural Development, Government
of India. The Client conceives for the Survey Agency to implement these guidelines
for the resurvey of Vadodara District. The Client authorises the Survey Agency to
incorporate these new work elements into the Project. The Survey Agency
undertakes to execute these work elements. Additional work, if any may be
considered by the Client in due course and the decision of the Client regarding the
charges for the same shall be final and binding on the Survey Agency.
1.4. Other Documents
269
RFP document including any amendments made to it at the bidding stage, Survey
Agency’s bid offer documents, Scope of Work, Inception Report shall form part of the
Agreement. 2. Personnel 2.1. Personnel
a) The Services shall be carried out by the personnel specified in Inception
Report Annexure III hereof (hereinafter called the “Personnel”) for the
respective periods of the time indicated therein. The Survey Agency may, with
the prior approval of the Client, make minor adjustments in such periods as
may be appropriate to ensure the efficient performance of the Services,
provided that such adjustments will not cause payments made under the
Agreement to exceed the cost estimates referred to in Section 4.1.
b) Except as the Client may otherwise agree, no changes shall be made in the
Personnel. If for any reason beyond the reasonable control of the Survey
Agency it becomes necessary to replace any of the Personnel; the Survey
Agency shall forthwith provide a replacement by a person who shall be
equivalent or better qualified and experienced and who is found eligible and
acceptable by the Client. The Survey Agency shall take prior approval from
Client in case of such replacement.
c) If, any time during the project, it is found that the Personnel, as mentioned in
Annexure - III, are not performing the task, which they were to perform,
instead some other persons are performing or if the Survey Agency replaces
any person without knowledge of the Client, the Client may accept such a
person, if such a person is found of equal or more caliber. However, such a
replacement would not be binding on the Client and the Client reserves the
right to cancel the Agreement with prior notice and after providing an
opportunity of being heard to the Survey Agency.
d) In the event that any person specified in Annexure-III is found by the Client to
be incompetent in discharging his assigned duties, the Client may request the
Survey Agency to forth with provide a replacement by a person with
qualifications and experience acceptable to the Client. The decision of the
Client in this regard shall be final and binding on the Survey Agency. The
270
replacement must be done within seven days from the date of intimation by
the Client.
2.2. Project Manager The Survey Agency shall appoint a resident Project Manager, acceptable to the
Client, who shall be responsible for day to day operations in the field and liaison
between the Survey Agency and the Client. The Survey Agency shall ensure that
such a resident Project Manager is available at all times during the performance of
the services.
3. Undertakings of the Survey Agency 3.1. General Standard of Performance by the Survey Agency The Survey Agency shall carry out the Services with due diligence and efficiency,
and shall exercise such skill and care in the performance of the services as is
consistent with the recognized professional standards. The Survey Agency shall act
at all times so as to protect the interests of the Client. 3.2. Records During the subsistence of this Agreement and two years from the date of completion
of the project, the Survey Agency shall permit the duly authorized representative of
the Client, (after reasonable advance notice is served on the Survey Agency), from
time to time to inspect its records and accounts relating to the Services and to make
copies thereof and shall permit the Client or any person authorized by the Client,
from time to time, to audit such records and accounts during and after the services.
3.3. Information The Survey Agency shall furnish the Client such information relating to the Services
and the Project as the Client may from time to time reasonably request.
3.4. Assignments The rights and liabilities of the Survey Agency shall not be assigned or transferred by
the Survey Agency to any other persons, firm or organization, without the consent in
writing of the Client. The Client may allow such assignment at his discretion.
However, such assignment shall not relieve the Survey Agency from any obligation,
duty or responsibility under the Agreement. Any assignment as above without prior
271
written approval of the Client shall be void. The Client may transfer its rights and
obligations to any other person, firm or organization with the consent of the Survey
Agency. If it is found that the Survey Agency has assigned particular work to some
other Agency, without approval and notice of the Client, the Client reserves the right
to reject any such work carried out. If the Client accepts any such work, the Client
reserves the right not to pay any charges for the same or to pay as per the estimate
by the client. The estimate of the charges attributable to the amount of work done
shall be final and binding on the Survey Agency.
In the event that any such other person, firm or organization is found by the Client to
be incompetent to discharge his assigned duties; the Client may request the Survey
Agency forthwith either
to provide a replacement with qualifications and experience acceptable to the
Client, or
to resume the performance of the Services itself.
The decision of the Client in this regard shall be final and binding on the Survey
Agency.
3.5. Confidentiality
a) All the information/documents etc. supplied by the Client to the Survey
Agency and all information documents etc. coming in the hands of the Survey
Agency during the course of performance of its duties shall be confidential in
nature and the Survey Agency shall not disclose/divulge the said
information/documents etc. to any other person or entity except with the prior
written approval of the Client.
b) The Client agrees with the Survey Agency that all information including the
information relating to the Survey Agency’s trade secrets, know-how/technical
data, research, products, strategies, internal procedures, employees and
business opportunities and other proprietary information of the Survey
Agency described specifically as “Confidential Information” belongs to the
Survey Agency and shall not disclose or divulge such confidential information
to any third parties or make use or allow others to make use thereof. These
clauses, (a) and (b), shall survive the termination of this Agreement. However,
the reports submitted by the Survey Agency to the Client shall become
property of the Client and the Client is free to use any or all information
mentioned in the report, procedures specified in the report, suggestions or
272
conclusions made in the report and any such other information based on the
report.
3.6. Prohibition on Conflicting Activities The Survey Agency shall ensure that no person assigned by it for the project shall
engage, directly or indirectly, during the subsistence of this Agreement either in his
name or in the name of his close relative or through the Survey Agency, in any other
business or professional activities which is likely to be in conflict or have impact with
the performance of his duties or assignment.
3.7. Independent Contractor Nothing contained herein shall be construed as establishing or creating between the
Client and the Survey Agency the relationship of Master and Servant, or Principal
and Agent, it being understood that the position of the Survey Agency and of anyone
else performing the Services is that of an Independent Contractor.
3.8. Insurance The Survey Agency shall, at its cost, take out and maintain adequate professional
liability insurance as well as adequate insurance against third party liability and loss
of or damage to equipment/ property acquired in whole or in part or person
employed, with funds provided by the Client. The Client undertakes no responsibility
in respect of either any damage to equipment /property/ or any responsibility in
respect of any life, health, accident, travel and other insurance necessary or
desirable for the Personnel of its own or specialists associated with the agencies for
the purpose of the services, nor for any members of any family of any such person
during the course of implementation of project.
3.9. Notice of Delay The Survey Agency shall execute the work as per the time schedule prescribed in the
Inception Report. In the event of any expected delay the Survey Agency shall inform
the Client well in advance along with reasons for the delay. The Survey Agency may
request for an appropriate extension of time for completion of the Services.
However, the Client reserves the right to grant any such extension and the decision
of the Client in this regard shall be final and binding on the Survey Agency.
273
4. Price and Payment terms 4.1. Price The price to carry out the project is: Rs. 14,295/- (Rupees Fourteen Thousand Two t
Hundred Ninety Five only) per square Kilometer inclusive of all taxes and duties.
The total estimated price (the Agreement Value) to carry out 6082.51 sq. km.
as per the RFP of the project is coming to Rs.8,69,49,480.45/- Ie
Rs.8,69,49,480/- (Rupees Eight Crore Sixty Nine Lakh Forty Nine Thousand
Four Hundred Eighty only ) inclusive of Service Tax and other taxes and
duties.
The above total price will be considered to assess the performance
guarantee, cost for setting up control network and mobilization advance if
any.
The cost quoted are per square kilometer basis and inclusive of all taxes and duties
for the Scope of Work as agreed and mentioned in Annexure I including all other
expenses for personnel services, visits, transport charges, cost of collecting required
data, etc. and all the necessary services, materials, stationary, computer services,
typing, printing, photocopying etc. to fulfill the requirement of the scope. No changes
to the price shall be allowed on any account. ( except in the Service Tax or other
Govt. Tax ).
4.2. Payment Terms Vadodara District
Sr.
No.
Milestone Payment %
1 Mobilization Advance (Against Bank
Guarantee of equal amount valid for 12
months).
5% of estimated
contract value
2 Setting up Ground Control Network
(Till secondary points)
5% of estimated
contract value
3 First Set of Taluka Actual Bill – (1/4th of
Sum of (1) + (2)
4 Second Set of Taluka Actual Bill – (1/4th of
Sum of (1) + (2)
274
5 Third Set of Taluka Actual Bill – (1/4 th of Sum of
(1) + (2)
6 Fourth Set of Taluka Actual Bill – (1/4 th of Sum of
(1) + (2)
7 Fifth Set of Taluka Actual Bill – 2.5% of
Estimated contract value l
8 Sixth Set of Taluka Actual Bill – 2.5% of
Estimated contract value
9 Seventh Set of Taluka Actual Bill – 2.5% of
Estimated contract value
10 Eighth Set of Taluka Actual Bill
11 Ninth Set of Taluka Actual Bill
12 Tenth Set of Taluka Actual Bill + 7.5 % of
Estimated contract value –
(10%* of total invoicing for all
10 taluka)
*10% Amount will be given after acceptance of all the final deliverables.
Note: T0 will be considered as from the day of signing of this agreement, T0 will be
considered as Dt. 23 March , 2012.
(10% of the total invoicing for all ten Talukas will be given to the Survey Agency on
final Acceptance of all deliverables and issue of project completion certificate by
SC&DLR.)
5% of the contract value can be considered as mobilization advance against a Bank
Guarantee for the same amount. The bank guarantee will be valid for a period of
eighteen months or after completion of Taluka three whichever is earlier. Bank
guarantee if given will be discharged and the mobilization advance will be adjusted
against the payment as per the payment terms mentioned above.
“Acceptance” means after submission of report and after the Survey Agency has
made presentation to SC&DLR / Final Report Acceptance Committee for Resurvey
Project Vadodara District, SC&DLR will issue Letter of Acceptance along with
comments/suggestions of SC&DLR on the report.
Above payments shall be made after deduction of Tax at source, as may be
applicable, by the Acts prevailing at the time of making payment. In case of any delay
in executing the work, the penalty amount calculated as per clause 7 against each
275
milestone of payment will be deducted. Payment of all other Taxes and Levies would
be the responsibility of the Survey Agency. All payments to the Survey Agency would
be made in Indian Rupees only.
4.3. In case, the Client is not able to communicate the acceptance of report within
thirty days of submission of the report, the Client will release 50 % of the
payment due at particular stage of project. The balance 50% of the payment will
be released upon acceptance of the report by the Client, latest by 60 days from
the date of submission of the report by the Survey Agency to the Client.
4.4. If the report submitted by the Survey Agency is not acceptable to the Client,
reasons for such non-acceptance will be recorded and communicated in writing;
the Client shall not release the payment due to the Survey Agency. In such
case, the payment will be released to the Survey Agency only after it re-submits
the report and the report is accepted by the Client.
5. Reports The Survey Agency shall submit its reports as mentioned in the RFP.
6. Time schedule for submission of reports The total time frame for carrying out the assignment would be 24 Months (Twenty
Four Months ) from the date of signing of this agreement (T0). The details of work
plan, timeframe for each stage of project is put up at Annexure III – Inception Report.
Time taken by the Client to provide feedback and comments, will not affect the
scheduled timelines of the Survey Agency.
7. Liquidated Damages for late submission
The Survey Agency shall submit its own detailed time schedule with measurable
milestones and such schedules should be practicable, reasonable and balanced, for
the purpose of ensuring that all necessary formalities for project completion and
closure are completed as planned and the Survey Agency does not deliver/ complete
a large part of the work only at the end stage, as this would hinder smooth project
completion and sign-off.
Any delay in implementation will attract a penalty of 0.5% of the Agreement
value for every seven days, subject to a maximum of 4%.
276
Maximum delay permitted will be sixty days, beyond which the agreement is
liable to be terminated and performance guarantee furnished by the Survey
Agency shall be forfeited.
In such case, SC&DLR reserves the right to make necessary alternate
arrangements to complete the project.
Any further delays must be made up by the Survey Agency by the time of the
payment milestone for the completion of 75% i.e. project implementation
needs to be as per schedule at this point.
8. Termination of the Agreement 8.1. The Client reserves the right to cancel the Agreement at any time if it is not
satisfied with the services of the Survey Agency or if there is breach of any of
the conditions of this Agreement by the Survey Agency, provided a period of
thirty days has lapsed from the date of serving notice on the Survey Agency
requiring it to remedy the breach and if the breach has continued up to the date
of the termination notice. In this event, the work done till then by the Survey
Agency shall be taken over by the Client. The Client reserves the right to
appoint a new Survey Agency and hand over to him all the documents to
complete the assignment. In such an event, the Survey Agency shall not be
entitled to receive any payments upon termination of the agreement. In such
case, upon termination, the Client may also impose liquidated damages, up to
maximum of 5% of the Agreement value. The Survey Agency shall be required
to pay any such liquidated damages to Client within thirty days of termination
date.
8.2. The Client reserves the right to cancel the Agreement by giving thirty days
notice, subject to payment of the fees for the actual work done by the Survey
Agency for the project up to the date of the notice of the cancellation of the
Agreement as per Section 8.6.
8.3 The Survey Agency reserves the right to terminate the Agreement immediately
upon situations arising due to non-compliance of the stipulations of this
Agreement by the Client. The termination notice shall be held valid only if it is
preceded by a corresponding non-compliance notice issued at least thirty days
prior to the date of the termination notice and if the non-compliance has
continued up to the date of the termination notice. The Client shall be liable to
pay the Survey Agency fees for the actual work done by the Survey Agency for
the project up to the date of cancellation of the Agreement as per Section 8.6.
277
8.4 The parties also reserve a right to terminate this Agreement in the event any
voluntary insolvency petition/ Insolvency Petition (IP) petition is filed by either
party, or if any proceedings are instituted against either party, property or
assets under any bankruptcy, insolvency, receivership, debtors relief, winding
up rehabilitation, or similar statute or any effective resolution is passed for the
winding up of that party or for any remedy under any such statute.
8.5 The Survey Agency shall not violate any Intellectual Property Rights related
(IPR) provisions. In case of any violation of IPRs by the Survey Agency, the
Client shall not be responsible and the Survey Agency shall take full
responsibility in this regard. The Client reserves the right to terminate the
Agreement in such a case of breach of the IPRs.
8.6 The payment of the fees will be determined based on the actual work carried
out and accepted by the Client, in terms of area of land surveyed as specified in
Section 4.1. In case of failure to decide compensation, Arbitrator as per the
terms of the Agreement shall be appointed to decide the compensation.
9 Performance obligations The Survey Agency shall have to be responsible for the soundness of services
rendered. In the event of any deficiency in these services, the Survey Agency shall
promptly redo/ remedy without any additional cost to the Client and carry out such
modifications and /or rectification as may be required.
10 Compliance with labor laws, statutes, rules and regulations of Government /
local authority 10.1 The Survey Agency shall comply with all the labor laws and other laws,
statutes and rules & regulations of Central and State Governments or Local
authorities that may be applicable from time to time in respect of any personnel
deployed or engaged by the Survey Agency or their sub contractor either directly or
indirectly. With respect to their employees or assignees, the Survey Agency shall be
solely responsible for strictly following all Labor Laws, Industrial Laws, Factories Act,
Minimum Wages Act, Intellectual Property related Acts and other such laws which
are applicable from time to time, including but not limited to the modification,
amendments or additions which are made to these laws during the period of
Agreement. The Survey Agency will also be responsible for the various levies of
State/Central Governments and/or any Statutory Body. The Survey Agency shall
278
have to, at their expense, comply with labor laws and keep the Client indemnified in
respect thereof.
10.4.1 The Survey Agency shall be fully responsible for all matters arising out of the
performance of the Agreement and shall carry the project, at their own
expenses, in conformity with all laws / acts / enactment / orders / regulations /
statutory obligations, whatsoever of the Government of India / State
Government, Local Self Government or any Statutory Authority, or
administrative manuals relating to prevailing Land Survey Manuals in Gujarat.
11 Period of Agreement
This agreement shall be valid from the date of execution of the Agreement.
12 Liability In no event shall either party be liable for any direct, indirect, incidental, spatial,
consequential, reliance or cover damages, including, but not limited to, loss of profits,
revenue, data or use, incurred by the other party. In no event, however, shall the total
liability of the Survey Agency under this Agreement exceed the amount of price
received by the Survey Agency from the Client. This clause shall however, not
prevent the Client from levying the liquidated damages as per Clause 7 and 8.1.
13 Notices Any notice or request required or permitted to be given or made under this
Agreement to either party shall be in writing. Such notice or request shall be deemed
to have been duly given or made when it shall be delivered by hand, mail or fax to
the party to which it is required or permitted to be given or made at such party’s Head
Office or Registered Office or Corporate Office or branch office addresses.
14 Arbitration In the event of any dispute or difference at any time arising between the parties
relating to the construction, meaning or effect of this agreement or any other clause
or any content of the rights and liabilities of the parties or other matters specified
herein or with reference to anything arising out of or incidental to this agreement or
otherwise in relation to the terms, whether during the continuance of this agreement
or thereafter, such disputes or differences shall be endeavored to be solved by
mutual negotiations. If, however, such negotiations are anfractuous, these shall be
decided by arbitration of two Arbitrators, one to be appointed by each party to the
dispute or difference and to an Umpire to be appointed by Arbitrators in writing before
279
taking upon them the burden of arbitration. Such a reference shall be deemed to be a
submission to arbitration under the provisions of the Arbitration and Conciliation Act,
1996 and as amended from time to time. The venue of arbitration shall be
Ahmedabad only and the expense of the arbitration shall be paid as may be
determined by the Arbitrators.
15 Jurisdiction The Agreement shall be subject to the exclusive jurisdiction of the court under whose
jurisdiction the place from which the agreement has been executed i.e. Ahmedabad.
16 Force Majeure 16.1 Force Majeure means such of the following factors which substantially affect
the performance of the Agreement, such as: natural phenomena, including but
not limited to floods, droughts, earthquakes and epidemics; acts of any
Government, domestic or foreign, including but not limited to war, declared or
undeclared, quarantines, embargoes; Illegal strikes and legal lockouts in
respect of the Client’s / the Survey Agency’s scope of work, provided either
party shall within fifteen (15) days from the occurrence of such a cause notify
the other in writing of such causes.
16.2 The Survey Agency or the Client shall not be liable for delays in performing
their obligations resulting from any Force Majeure cause as referred to and/or
defined above.
16.3 However, if such an event lasts for a period of (hundred and eighty) 180 days
or more, either party shall have an option to terminate this Agreement
forthwith without any liability after intimating the other party of the same. The
Survey Agency shall however be entitled to receive payments for all the
services rendered by it under this Agreement prior to termination of
Agreement. The payment shall be determined as per Section 8.6.
280
17 Custody of Drawing/ reports/data etc
Original Drawings/Maps/Atlas/Data/Charts/Photocopies of classified documents such
as topo sheets etc., and all other documents received from the Client, shall remain in
the custody of the Survey Agency during the subsistence of this Agreement and shall
be used exclusively for this job and shall not be made use of for any other purpose.
These shall be carefully preserved by the Survey Agency till the completion of the job
and shall be handed over to the Client on preparation of final report or on termination
of the Agreement.
18 Indemnity
The Survey Agency shall indemnify the Client and every members, officers and
employees of the Client, against all actions, proceedings, claims, demands, costs
and expenses whatsoever arising out of or, in connection with various matters and
against all actions, proceedings, claims, demands, costs and expenses whatsoever
arising out of any negligent act or omission or failure by the Survey Agency in the
performance of the Survey Agency obligation under this Agreement.
19 General clauses 19.1 Entire Agreement & Amendments
This Agreement constitutes the entire agreement between the parties with respect to
the subject matter hereof and supersedes all prior written, oral or implied
understandings between them on that subject matter. This Agreement may be
amended, modified or supplemented only by the Authorized representatives of the
parties in writing executed on behalf of both parties hereto.
19.2 Exclusive Agreement The Client at any time is free to engage other competent the Survey Agency in the
interest of the project for any inconclusive arbitration.
The Survey Agency can take up such similar business in any other state or location
without in any way affecting the services agreed to be offered by it under this
Agreement and subject to clause 3.7. However, the Survey Agency shall express
written information from the Client under such circumstances.
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19.3 Severability In the event that any provision or any portion of any provision of this Agreement shall
be held invalid, illegal or unenforceable under applicable law, the remainder of this
Agreement shall remain valid and enforceable in accordance with its terms.
19.4 Survival The clauses of this Agreement, which by their very nature ought to survive
termination of this Agreement, shall so survive.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly
executed. Each party warrants and represents that its respective signatories whose
signatures appear below have been and are on the date of signature duly authorized
to execute this Agreement.
Authorised Signatory Authorised Signatory
On behalf of the Client On behalf of the Survey Agency
Settlement Commissioner & M/s. Wapcos Limited
Director of Land Records (Govt. of India U/T) “ Kailash” Gujarat Sate 5th Floor, 26K.G. Marg,
New Delhi 110001
In witness of In witness of
1. _________________________ 1. ________________________
2. _________________________ 2. ________________________
3. _________________________ 3. ________________________
Place : Gandhinagar
Date: 23 -03-2012
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INCEPTION REPORT
Cadastral Re-Survey of Kachchh District
July 2011
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Scope of the work The ECENTRIC, GEOTRAX, AND SCANPOINT-led consortium would undertake to carry out the land resurvey, and update the land records based on new survey. The following are the broad activities:
Establish Ground Control Points across the Project Site of Kachchh District Measure the land parcels Reconcile the re-survey data with the available records and finalize the dimensions of each land parcel Deliver the finalized land parcel dimensions and the land records in prescribed formats
The resurvey is to be conducted in the rural areas of the Kachchh district and will not include resurvey of abadi, city and defence areas.
Deliverables
Geodetic network with co-ordinates and sketch of the control points showing their description and location
Digital Land Parcel Maps Seamlessly mosaiced district digital database with a provision to show various layers Digitized copies of the Village maps showing the Survey No, Name, Chalta No, etc Superimposition of old digitised village map on the resurveyed map with the specified color coding Edge-matching with the adjacent districts wherever digital database is existing Entire digital database converted into existing RDBMS data format. Integration of spatial data with the non-spatial database (attributes) for the entire district Delivery of the following Land registers in the prescribed proforma and language:
Village Map Plot Books, comprising resurvey details of each survey No. (LPM) and a sketch Main Register (Composite register of Form A/ B/ C) Aakarbandh with abstract Kayamkharda Khetarvar Patrak Vadhghat Patrak New 7/12 Forms 4(1), 4(2) and 4(3) Mangna Patrak
Correlation statement: A correlation sketch showing correlation of every old survey number to the corresponding new LPM number.
Specification of equipment used for the resurvey
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Responsibility Matrix # Item ECENTRIC, GEOTRAX, AND
SCANPOINT Responsibility SC&DLR’s Role
1 Preparatory work
The consortium would collect latest Tippan, (digital versions if available) from the respective departments.
Provide / facilitate the existing hard and soft copies (if available) of land records.
2 Village Site boundary
The team shall first mark the village site boundary as it exists on the day of visit or the team shall mark the village site boundary
SLR / Talati will guide the team
3 Govt. lands Necessary demarcation assistance will be provided
Facilitate the participation of all the land owning departmental officers to identify the boundaries as per records.
4 Control Survey
Creation of a Geodetic Network Approves the locations.
5 Parcel demarcation
Ground based If the land parcels/properties is demarcated on ground then individual land parcels/properties should be demarcated in the presence of concerned owners /enjoyers. Chalta number Each land parcels/properties shall be given an unique ID.
6 ETS Survey Boundaries of individual properties shall be marked and measured using ETS for the area.
7 Village field register
The survey team shall collect all the textual information like ownership, type of cultivation etc in the prescribed format of Form-B
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# Item ECENTRIC, GEOTRAX, AND
SCANPOINT Responsibility SC&DLR’s Role
8 Draft village map
This is prepared and attributes like road names, locality names etc are added.
9 Project Management Team (PMT)
Survey teams will interact with PMT to implement its instructions.
Constitute the PMT to manage, monitor and issue instructions to the Survey team
10 Awareness Campaigning through visual media, etc.
11 Titling Assistance to SCDLR during title inquiry Constitutes the Team(s) 12 Final village
map A final village map shall be generated after incorporating all the collected information.
13 Survey adjudication
Assists the Adjudicator by deploying one Surveyor with ETS
Appoints the adequate number of Survey Adjudicators
14 Draft LPM for each parcel
Draft Land Parcel Map (LPM) for each land parcel is generated and prints them in duplicate to fit A4 size paper as per the scale norms indicated in the RFP.
Approves the LPM for dispatch
15 Distribution of Draft LPM
This will be distributed to the concerned enjoyer on the same evening or the next morning and receive the objections if any.
The department is updated on the outcome.
16 Objection redressal
The survey teams assist in this & and if required the survey teams will resurvey the land parcel. Obtain the consent of the landowner.
Govt. officials will undertake this.
17 Completion Report
After the completion of survey, the team will submit the survey completion report to SC&DLR through SLR.
Constitute a team to accept the deliveries.
18 Training & orientation
Assist the SCDLR in designing the courses Organizes the programs to the departmental staff.
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STAGES OF PROJECT EXECUTION
Execution comprises 3 phases, in addition to Planning, (with constituent sub-phases /activities within):
Pre-Survey Survey Post-Survey
The following pages detail the scope of each phase. This will be implemented in the micro-pilot resurvey activity of 3 villages. The learnings will be incorporated for the resurvey of rest of Kutch.
PLANNING ACTIVITIES
# Planning Activity description 2 Establishing District-
level Management Centre (DMC)
Establish the DMC in District HQ/Ahmedabad
3 Authorizations Obtain a “to whomsoever it may concern” facilitating letter from SCDLR and make it available to all the survey teams.
4 Record Collection Village boundary map Form-A download KJPs/ Durusti Patrak 7/12 records LRMS (from e-Dhara); latest Tippans
5 Sorting the Records Sort them taluk and village wise Record details of missing information / data gaps Make copies, as required
6 Publicity & Awareness Interact with the publicity cell (of SCDLR) at the district level, Join the awareness programs conducted by SCDLR.
7 Notifications Follow-up of notification (in State and District Gazette by SCDLR.)
8 Taluk-level Survey Schedule
The survey schedule shall be prepared at Taluka level Submission to SCDLR for the approval. Published at district and taluka level (DETAILS TO BE SOUGHT FROM SLR)
9 Dispatch of detailed schedule of survey
To heads of land-owning departments (forest, Endowments Department, Cantonment lands, govt, etc) To seek the details of identified officer (name, mobile, residence...) Demarcators to be provided with this information
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# Planning Activity description Dispatch also to District Collector, Superintendent of Police, … up to village level as prior intimation
10 Village-level Survey Plan
Recce of the micro-pilot villages and Division of village into smaller blocks/ localities Draw up a detailed day-wise survey program (The village level plan showing details of day wise Program of survey shall be published in the concerned, village and all habitations, at least 10 days before commencement of field survey as part of pre-survey work)
11 Survey of India control points in the Project area
To be obtained from SoI for connecting to control framework. This is desired to maintain geometric consistency with SoI system
12 Process tracking tool To be designed and developed to track the progress and status of various activities.
PRE-SURVEY ACTIVITIES
Pre-Survey: Phase I The monuments for Primary and Secondary control points and corresponding Auxiliary points will be established and GPS surveyed for the entire Project area in first 12 weeks of the award.
# Monumentation Activity description 1 Check the inputs Organise the village maps
Deploying a Recce team before the survey operations start. Locate prospective places for Monumentation
2 Readiness Materials for civil works 3 Monumentation Primary (30 * 30 * 75 cm)
Secondary (23 * 23 * 75 cm) Tertiary (15* 15* 45 cm) Make 2 cm circle and a central dot Take field photos
# GPS Observation of Monuments
Activity description
5 Readiness Instrument readiness (data logging, battery charge) Base station occupation Mobiles Readiness of Monuments (carry the photos)
6 Permanent Base Station
If the Survey of India control point is not available, one Base Station will be established possible in the center of the district which will be observed for 72hrs, and a second base station will be observed for 24hrs, which is as per the RFP. All the GCP’s will have two independent baselines.
7 Observation Primary 4 hours Secondary 1 hour Tertiary ½ hour Auxiliary ½ hour
# GPS Processing Activity description 9 GCP Deliverables Raw Data, RINEX data, Baseline reports, Sketches, Photos, Network adjustment
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# Monumentation Activity description with Auxiliary coordinates
results
Pre-Survey: Phase II
# Pre-Survey
Phase II Activity description
1 Establish Village Survey Centre (VSC)
Contact Talati & submit the village-level survey plan Establish a VSC in the appropriate place, preferably the Panchayat Office in the village.
2 Preparatory work Organise the Tippans, SatBarah, LRMS for the village Deploying a Recce team before the survey operations start.
3 Publicity & Awareness Interact with the publicity cell (of SCDLR) at the district level, Conduct awareness program to farmers.
4 Conduct of Gramsabha
Coordinate with Talati / Mamlatdar / DILR Assist the SCDLR in the conduct
6 Preparing a detailed schedule for survey
The detailed schedule will be prepared and submitted to SCDLR for the approval and dispatch to concerned stake-holders including Forest / Endowment / Cantt. / Govt departments
8 Survey plan At the taluk level, each revenue village is take as an unit. The survey extent will be divided into smaller convenient blocks/ localities. Detailed day-wise survey program should be drawn up. Publish the village level plan showing details of day wise Program of survey in the concerned taluk, village and all habitations, at least 10 days before commencement of field survey
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SURVEY ACTIVITIES
# Survey Activity description 1 Preparatory
Form-As required for the day Form-B filled-in partially Assistance of local Talati Decide the starting parcel for the day
2 Fieldwork As per the published schedule. Any deviation to be intimated to SLR, and local authorities In normal case,
Run the traverse to the first parcel of the day Assign a unique temporary ID (Chalta number) Look for its owner and neighbors Identify the parcel extents Do the ETS survey Record the cultivation data as per the Form-B
In case of collective cultivation (or, boundaries not formed for various reasons),
Get them first demarcated on ground by the concerned owners Measure the demarcated parcels Each parcel is identified with the owner/enjoyer.
3 Acknowledgement from enjoyer
Obtain an acknowledgement from the owner/enjoyer that the boundaries are recorded in his presence and to his satisfaction.
4 Boundary Stones Landowners who intend to plant stones in their field junctions will be shown points where stones are to be planted.
5 Boundaries of individual properties
They will be marked using ETS, chain or tape whichever suits the situation.
6 Land-use Details of Agricultural, non-agricultural lands will be recorded along with irrigation data, current landuse in the prescribed forms.
7 Deliveries Form-B Govt officers who participated in demarcation Objection register Submits the all the deliveries to the designated officer of SCDLR.
8 Objection redressal The survey teams assist and participate in this and if required the survey teams will resurvey the land parcel/property. SCDLR officials will resolve the objections.
9 Objection Tracking A register shall be maintained to record and track the objections raised by the enjoyers
10 Survey completion report
Completion report to SCDLR.
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POST-SURVEY ACTIVITIES
# Post-Survey Activity description 1 Preparatory work Organise the Form A, and Form B
2 Draft LPM
generation Draft Land Parcel Map (LPM) for individual land parcel/property is generated and printed in the prescribed template in duplicate at designated scale.
3 Draft LPM Communication
The print is served to the concerned enjoyer as early as possible and record the objections if any in the Objection Register placed in Village Survey Centre.
4 Survey adjudication The adjudicator shall be assisted by one surveyor along with ETS machine. Survey adjudicator will be appointed by the government.
5 Objection redressal Refine the LPMs as a follow-up of Redressal / Adjudication
ENTITIES OF THE PROJECT
Hardware o GPS Receivers o ETS o Laptop/DESKTOP Computers o Printers o Fax o Stationery (registers, forms) o Mobile Internet
Software o LPM processing software (IGIS) o Process Tracker o ETS Downloading software o GPS post-processing software
Human Resources o Monumentors o GPS Observers o GPS Processors o ETS Surveyor o Quality Coordinator o IGIS Operators o Demarcators
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Quality Acceptance Checks
SCDLR will conduct the following quality checks on random sampling basis:
o Check the accuracy of LPM measurements o Check of the attributes o Check of the registers o Check of the practices
Project meetings with SCDLR This is a forum to review the progress (average yield) and Quality Assurance for staff and to discuss the effectiveness of cadastral survey procedures. The agency will participate in the meetings with SCDLR and bring to its notice about the problems encountered and seek the directives / guidance.
Meeting Frequency 1 Village level weekly 2 Taluk level Fortnightly 3 District level meeting Fortnightly initial 3 months; later monthly 3 State level meeting Fortnightly initial 3 months; later monthly
Steps to speed-up / augment / replenish the teams / instruments; to introduce changes, if any in the methodology will be presented. The decisions of the meetings are to be communicated to the concerned VSCs for effective implementation.
Plan for the Micro-Pilot
The three villages identified for the micro-pilot will be adjoining to each other. The teams will be deployed in immediately after the award of work. The three micro-pilot villages identified by SLR/DILR, Kachchh, are in the Nakhatrana taluka. The three villages are 1. Angiya 2. Vithon 3. Morjar
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GPS Survey
o To be established initially to facilitate initiation of ETS work without
waiting for the district-level control frame o 1 week GPS Observation o 4 DGPS receivers to be employed o 1 week for pillar fabrication ; 1 week for pillar fixing o To be connected with district level network for geometric continuity
ETS Survey
o Average parcels per village are taken as 400. (The Kachchh district contains a total of 895 villages with 345833 parcels.) o Net time available for ground survey is 3 weeks. o Target yield of 80 parcels per day o Deployment of 11 ETS teams o 11 Demarcators o 5 Teams for IGIS Software
Village Survey Center
o 6 laptops o 2 printers o 6 copies of IGIS software
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Plan for the Rest of Kutch Control Network Establishment in entire district
- This will be undertaken parallel to micro pilot execution - This involves establishing Primary (approx. 125), Secondary (approx
1445), auxiliary (approx 3140). - Available timeline is 8 weeks - 100 points per day - 15 monumentation teams and 25 DGPS teams
Taluk Level Implementation plan
- Establishment of Tertiary control at 1km sampling interval - There are ten talukas in Kachchh. On an average 2 months available per
taluk - 100 ETS/GPS teams to be deployed (50 Teams in two shifts) - 30 IGIS software - Sufficient number of Laptops and Software applications will be
deployed.
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Activity Extent T0 T0 + 3 T0 + 6 T0 + 12 T0 + 104Micro-pilot 3 villages ETS-Survey
Monument & GPS survey of Primary & Secondary points
Entire District
Cadastral Survey One taluka
Final deliverables
Monument & GPST0 + 96
Taluk-level survey, to be taken up from To+7 weeks; includes establishing monuments for
Tertiary points (with their auxilary also) and GPS surveying, ETS survey of the villages in
the taluka. Average planned time of completion is about 8 weeks for each taluk.
The teams move onto the next taluk after completing all the activities of the previous
taluk. Overall, the 10 taluks will be covered in To+ 96 weeks.