fleet and purchasing · procurement consultant and former purchasing agent . today’s environment...
TRANSCRIPT
Fleet and Purchasing:
We Really Are on the Same Team
Tammy Rimes, MPA
Procurement Consultant and former Purchasing Agent
TODAY’S ENVIRONMENT
• More entrepreneur businesses • More companies interested in
government business • Purchasing & fleet teams have
been reduced • Pressure to save money, buy
local, and purchase green…all at the same time!
• Deferred replacement & Depreciation management
• Lots of emergencies • Everything is PUBLIC
INFORMATION!
Our Defined and
“Secret” Roles
• Referees
• First responders
• Who touched it last?
• Problem Solvers
• Social Do-Gooders
• Media skunks
Area 1: Maintenance Unpredictable Raw material costs for parts and tires
Warehousing - obsolete and turnover rates
Mechanics vs. Parts Managers
Older systems &
maintenance yards
Innovative Strategy Fleet of over 2,700 vehicles and pieces of equipment $920,000 existing inventory sold back to vendor Billed as its delivered…mechanics no longer chasing parts; quick delivery system No more parts warehousing by the City; 0% obsolete rate Over 50% of the services and items supplied through one vendor are provided by small business. One monthly bill; one PO; cuts multiple payments/PO’s
The City of
Sacramento was
recognized as being
ranked number 9 of the
“100 Best Fleets” in
2013 and ranked
number 1 in 2013 for
the “Top Green Fleets”
in North America.
Area 2: Fuel Costs Largest annual expense Unleaded, diesel, and alternative fuels Different standards for alternative fuels Minimize cost by bulk purchases
Innovative Strategy
OPIS and other INDEXES Use Lower rather than rack average/Daily over Weekly
Price Protection Insurance
Reverse Auctions
Cooperative contracts with larger
entities
Area 3: Vehicle Purchases
Greater fuel efficiencies, and move
toward alternative designs and
models
Fixed Term leasing or Financing new
purchases
Eprocurement for bidding (Reverse
auctions, greater outreach, use of
other agencies vendors lists)
Cooperative Purchasing
Innovative Strategy
U. S. OPEN
Area 4: End of Life
Innovative Strategy
Greater database of end buyers
Pre-auction Marketing efforts
Bottom line results vs. rates
Pilot project or side by side comparisons
Antique, unique, high value items
Internal intranet for employees
Area 5: BFF of Purchasing
Innovative Strategy
Invite Purchasing to Your All-Team
Meetings
Give Your Buyer a Tour
Bring them to a conference or
bring materials to them
Share your upcoming purchases
and strategies
Cake, cookies, chocolate…yep, we
can be bought
Reformation of the Air Force
