Company __________________________

FLEET SERVICES

2018 Single Engine Street Sweeper Tender

Competition #FLE-2018-01

City of Weyburn Tender

Single Engine Street Sweeper

City of Weyburn 2

1. INSTRUCTION TO BIDDERS

1.1 Date and Place of Submission Sealed tenders CLEARLY MARKED AS TO CONTENT will be received by the office of the City Manager, Box 370, 157 Third Street NE, Weyburn Saskatchewan, S4H 2K6, until 2:00 pm local time on Monday February 12, 2018. 1.2 Tenders Tenders will be submitted on the forms provided. Tenders shall be open for acceptance without change for a period of thirty (30) days from the closing date. Tender is for the supply of: One (1) Single Engine Street Sweeper The City will be offering for trade one (1) 2001 Road Wizard 1.3 General The City of Weyburn reserves the right to accept or reject any or all tenders, or to accept the tender most favorable in the interests of the City. 1.4 Usage This equipment will be utilized by Public Works for municipal operations. 1.5 Inquiries Please direct all inquiries regarding this tender to: Claude Morin Superintendent of Public Works & Parks (306)848-3290 cmorin@weyburn.ca

City of Weyburn Tender

Single Engine Street Sweeper

City of Weyburn 3

2. CONDITIONS

2.1 The City is seeking to obtain one (1) Single Engine Street Sweeper. 2.2 The City will be offering for trade one (1) 2001, Road Wizard Sweeper, serial number 1FVAB3BV01HH63557. 2.3 The unit can be of any manufacture. Performance specifications, at minimum, shall be generally equivalent to an Elgin Pelican P. For the purposes of this tender both purpose built and commercial chassis units will be considered. The City may consider bids for a new unit, a demonstrator unit, or a lightly used unit with minimal engine hours and full factory warranty. The City may consider bids for a unit that deviates to some extent in equivalency if it proves to be in the best interest of the City to do so.

2.4 Potential suppliers may submit multiple bids in the event that several units meeting specifications are available. A separate tender form must be completed in full for each bid and titled “TENDER A”, “TENDER B”, etc and submitted separately. 2.5 The SPECIFICATIONS must be filled in as completely as possible for each item. Minimum or required items are noted as such. Preferred specifications are also noted as such. These are not essential requirements but rather indicate the City’s general preference. If additional space is required to properly describe the equipment, attach additional pages as necessary. Brochures or specifications may be attached as supplemental information only – tender forms must be filled out completely. 2.6 All prices shall be quoted in Canadian funds. 2.7 The GST is to be shown separately; include your GST registration number on Form of Tender. 2.8 At the time of delivery, the City shall be supplied with one (1) service manual, one (1) operator’s manual and one (1) parts manual, in both hardcopy and digital format.

City of Weyburn Tender

Single Engine Street Sweeper

City of Weyburn 4

2.9 At the time of delivery the supplier shall provide onsite training/instruction for both operation and maintenance.

3. SPECIFICATIONS

Year: Based on model: 3.1 Engine -Tier rating -Diesel Required -Displacement -Horsepower Details: 3.2 Transmission - Type Hydrostatic Other - Travel speed Details:

City of Weyburn Tender

Single Engine Street Sweeper

City of Weyburn 5

3.3 Chassis Specifications & Details: 3.4 Hydraulic System Specifications & Details: 3.5 Brakes Specifications & Details: 3.6 Electrical System Specifications & Details:

City of Weyburn Tender

Single Engine Street Sweeper

City of Weyburn 6

3.7 Dimensions/Capacities -Wheel base (mm) -Width (mm) -Overall length (mm)

-Gross vehicle weight rating (GVWR)(kg) -Height (mm) -Turning Radius (mm) -Sweeping Path (mm) -Hopper Capacity (minimum 2.7 cu m) -Hopper Dump height (minimum 2895mm) -Water Tank (minimum 832 L) -Fuel tank capacity (litres) Details: 3.8 Lighting Package -Amber LED beacon Required Other standard lighting details:

City of Weyburn Tender

Single Engine Street Sweeper

City of Weyburn 7

3.9 Instrumentation -Tachometer -Hour Meter -Oil press/water temp/voltmeter Gauge Light -Warning lights/buzzer Hydraulic oil temp Hydraulic level Full hopper Low water Other Details: 3.10 Wheels/Tires -Tires Type Brand Size -Wheels Size -Spare tire/Wheel Required

City of Weyburn Tender

Single Engine Street Sweeper

City of Weyburn 8

3.11 Operator Station -Left & Right driving controls or cab centered controls Specify -Air conditioning Required -Air suspension seat(s) Required -Dust & Weather sealed Required -AM/FM radio Required -Rear View Camera Required -Additional Camera(s) Specify -Fire extinguisher Required -Noise level (dba) -Visibility -Mirrors (type & location)

Details:

City of Weyburn Tender

Single Engine Street Sweeper

City of Weyburn 9

3.12 Elevator System -Conveyor type -Squeegee type

-Flushing system Details: 3.13 Brooms -Main broom Size -Dual gutter brooms Required Size Details:

City of Weyburn Tender

Single Engine Street Sweeper

City of Weyburn 10

3.14 Optional Features Please list the costs of the following features separately (do not include in total bid price) -Limb Guard $ -Auto lube system $ -Dealer recommended options (list option, details &cost)

3.15 Service/Parts: -Distance to full service facility from Weyburn (kms) _______ Details: -Mobile repair and service capacity Yes No Details: 3.16 Delivery/Training - At the time of delivery the supplier shall provide onsite training/instruction for both operation and maintenance.

City of Weyburn Tender

Single Engine Street Sweeper

City of Weyburn 11

4. FORM OF TENDER

I/We, , hereinafter called the “Supplier”, hereby undertake to deliver to the City of Weyburn, hereinafter called the “City”, the goods and/or services described at the prices shown herein, within days of acceptance of this tender by the City, delivered to the City Public Works/Parks yard, #55 Sixteenth Street, Weyburn Saskatchewan. Prices are to include all charges including duty and excise tax, PST and GST, for delivery in Saskatchewan. The Supplier agrees to replace any goods found to be defective or that fail to meet the Specifications herein by reason of poor material, design, faulty workmanship or transport damage. Any dispute arising out of the acceptance of this tender shall be decided by the City Manager or City Council, in that order, and the supplier agrees to these arrangements.

City of Weyburn Tender

Single Engine Street Sweeper

City of Weyburn 12

4.1 With Trade Year, Make & Model Bid price as per specifications $ Less: discount if applicable $ Less: Trade Value (2001 Road Wizard) $ Subtotal $ Plus 6% PST $ Plus 5% GST $ Net cost of delivered unit $ 4.2 Without Trade Year, Make & Model Bid price as per specifications $ Less: discount if applicable $ Subtotal $ Plus 6% PST $ Plus 5% GST $ Net cost of delivered unit $

City of Weyburn Tender

Single Engine Street Sweeper

City of Weyburn 13

5. WARRANTY ________________________________________________________________ 5.1 Extended Warranty information (with costs)

City of Weyburn Tender

Single Engine Street Sweeper

City of Weyburn 14

SIGNED THIS DAY OF , 2018 COMPANY GST REG # ADDRESS PHONE FAX EMAIL NAME PLEASE PRINT

SIGNATURE