flexera software toolcase for the itam review tools day

© 2014 Flexera Software LLC. All rights reserved. | Company Confidential1

ITAM Review Tool Day18th November 2014

Greg Holmes, Solution Engineering Manager


License Management Challenges

Bring Your Own DeviceCloud IT Self Service

VirtualizationSoftware AuditsComplex License

Models

Complex ContractsGlobal Enterprise

Terms and Conditions

Mergers andAcquisitions

M&A

PVU, RVU, UVU Processor / Core & Core Factors

Named UserServer + CAL

…


CFO

1. Reducing Costs

2. Controlling Overspend

3. Managing Budgets

Business Scenarios – Before & After Flexera!

CTO

1. Operational Efficiency

2. Project Planning

3. Enabling Business

CMO

1. Business Initiatives

2. Productivity

3. Controlling Costs

CEO

1. Compliance & Risk

2. Business Objectives

3. Shareholder Value


CFO

1. Reducing Costs

2. Controlling Overspend

3. Managing Budgets

“Hi Greg, as you’re very aware, we need to reduce costs throughout the organization by 15%.

I’ve reviewed every aspect of the business and focused on the IT Budget, especially the Software Spend.

I’ve prioritized on our top 3 vendors by spend, and I want you to show me now how you’re going to reduce our spend by more than 15% over the next 3 months.”


Typical Data problems!

CFO Scenario Summary – Cost savings

Before Flexera• Manual effort – Preprocessing, Spreadsheets, etc• Counting Installs• Complexity of Licensing Terms and Conditions

Since Flexera• Ease of Vendor management – right tools for each vendor• Finding Cost Savings – 25% per vendor• Making a real difference


“Hi Greg, we’ve negotiated an excellent Hardware Vendor contract and are overhauling our virtualized datacentre.

As part of the Project Planning team, I want you to let me know the impact of our proposed changes on any software licensing.

Sorry to come to you so late, but it was only apparent recently we needed some help."

CTO

1. Operational Efficiency

2. Project Planning

3. Enabling Business

CTO Scenario Summary

Before Flexera• Guesswork• Projects out of control – licensing is usually retroactive or as a

last thought• Production problems lead to new license cost

Since Flexera• Simulation allows to model future use cases with available

licenses• No Guesswork• Tactical Use cases & live access to expert information


“Hi Greg, the new Telemarketing team has been given the go-ahead! We need to get the new office set up for over 200 new employees ASAP.

We’re transferring from other divisions and hiring new FTEs. We need to run four new desktop applications which some users need. I do have a rough plan, but it depends on the end mix of staff.

IT and Desktops are ready in the next 6 weeks, can you ensure we can deploy the right applications to the right people?”

CMO

1. Business Initiatives

2. Productivity

3. Controlling Costs


App Portal – Enterprise App Store

Software Policy Score:• Engages users in

the License Optimization Process

• Incents users to help reduce software costs

CMO Scenario Summary

Before Flexera• Separate Teams managing Packaging, Deployment and

Licensing• Help Desk Load• Reactive licensing only

Since Flexera• Empowered end users• Proactive License management• Reduction in Costs


“Hi Greg, I’ve just had a very uncomfortable meeting with our new Account Director at MegaSoftwareVendor. He said, due to our recent acquisition of CleverIP Ltd and our new operation in Ireland that we’re out of compliance. I asked him what the potential impact is… he told me its over £3 million. Can this be true?

What is our compliance position? Do we need to get our top auditors back in here?

You need to get this sorted and the information I need on my desk by Friday, without fail!!!”

CEO

1. Compliance & Risk

2. Business Objectives

3. Shareholder Value

CEO Scenario Summary

Before Flexera• Need Audit protection partners• Checking vendor results is difficult• Unexpected Costs

Since Flexera• Access to live data• Visibility of Shortfalls• Entitlement position is transparent


What did you see today?

Thank you for your attention.

Please come and ask us any questions at lunch?


On-Premises Cloud (SaaS)

FlexNet Manager Suite Three Delivery Models

Managed Service

flexera software toolcase for the itam review tools day

Technology