focusplus sa january 2003 presentation of the the arc system construction cost control version 2.2...

FocusPlus SA January 2003

Presentation Presentation of the of the

The ARC SystemThe ARC SystemConstruction Cost ControlConstruction Cost Control

Version 2.2January 2003

“Click” mouse to advance presentation


What is the ARC System?• Site construction cost control & management software

• Designed for the telecommunications industry

• Based on a comprehensive “shopping list” of construction items (Master Schedule of Works with agreed rates)

• User–friendly means of managing the Schedule of Agreed Construction Rates

• Uses well-defined model sites to set accurate site construction budgets & produce cost control documents

• Used by Designers & Contractors to produce site cost control documentation from Estimate (financial planning) to Final Account


What are the Benefits?

• Visibility of ‘REAL’ construction costs and excessive costs for sites, early in the rollout process

• Consistent and clear cost information from Contractors

• Simple method of producing / processing cost documentation & contractor payments

• Contractors judged on time and quality not on COST

• Client can use the costs to determine future budgets

• Ensures appropriate ‘paper trail’ for Quality Assurance


How does the ARC work?

In brief, the ARC System involves two phases of work and different versions:

CLIENT VERSION• Utilised for the set up of the software in accordance with the

Customer requirements including a Master Schedule of Works & Model Sites - Phase 1

• Following set-up the software can be utilised by the Client to import / create / manage cost control documentation – Phase 2

PARTNER VERSIONS• Utilised by Design Consultants and Contractors to create construction

cost control documentation based on an agreed set of rates and model sites – Phase 2


Phase 1 - Initialisation / Set-upWith the assistance of FocusPlus SA, the ARCSystem is customised to the Client requirements

Setting Client and project parameters

Modifying the Master Schedule of Works to suit the Client’s & project needs

Entering project Designers and Contractor details

Importing & analysing Contractor post tender rates based on the schedule of line items

Setting & fixing the final rates for each Contractor

Defining & importing model sites that are appropriate to the project

Generating Designer & Contractor partner versions for creation of cost control documents based on fixed rates


Phase 1-Master Schedule of WorksThe FocusPlus Master Schedule of Works isStructured as follows:

• Schedule divided into SECTIONS

• Sections divided into CATEGORIES

• Categories contain SUB CATEGORIES or line items of construction activity

Note: Alternatively a Client may utilise their own schedule of works, however, modifications to the schedule may be necessary to ensure compatability with theARC software.


Phase 1-Master Schedule of WorksThe FocusPlus SA schedule can be modified or aClient schedule can be imported into the ARC

Sections, Categories & construction line items can be easily located by the tree structure

Support statements provide descriptions of the line items to assist in pricing & schedule management

Line Items can be added to or deleted from the schedule


The ARC is utilised to analyse Contractor ratesfor different scenarios (e.g. National vs Regional).The ARC will produce a spreadsheet whichcompares the rates submitted by the Contractors.

Phase 1-Rate AgreementThe finalised project Schedule of Works is Priced by the Contractors & the rate for each lineitem is imported into the ARC system.

The ARC can compare the rates of any number of different Contractors

The ARC provides a visual comparison based on percentage variation from the mean value. The percentage variation can be modified to suit.

Rates are negotiated and agreed with the Contractors, then fixed by the ARC


Phase 1-Project Model Sites

Model sites are defined with the Client that represent thetypical sites to be constructed on the project. Model site schedules are imported into the ARC system.

The function of model sites is as follows:

• Utilised by the Client to establish construction budgets based on negotiated rates

• Selection of an appropriate model site schedule as the basis for the cost control document creation

• As a cost cross comparison budget vs live site construction costs


Phase 1-Typical Model Sites

Model Site Ref. Model Site Description

GLS – 24 Greenfield – Lattice 24 M – Shelter

GLS – 42 Greenfield – Lattice 42 M – Shelter

GGS – 60 Greenfield – Guyed Mast 60 M – Shelter

GMS – 25 Greenfield – Monopole 25 M – Shelter

GME – 25 Greenfield – Monopole 25 M – External Cabs

RFPE Rooftop – Flat – Poles – External Cabs

RFPS Rooftop – Flat – Poles – Shelter

RFPA Rooftop – Flat – Poles – Attic Internal Room

RFPB Rooftop – Flat – Poles – Basement Internal Room

RPPE Rooftop – Pitched – Poles – External Cabs

RPPA Rooftop – Pitched – Poles – Attic Internal Room

RPPB Rooftop – Pitched – Poles – Basement Internal Room

Model sites are defined that suit the project and territory. Typical models sites currently available are indicated below:


Phase 1-Partner Version CreationThe CLIENT VERSION is utilised to generate PARTNERVERSIONS of the software for distribution as follows:

The ARC Design Consultant Partner Version incorporatesfixed rate types for the range of Contractors and/or Regions forwhich they will work

The ARC Contractors Partner Version incorporates fixedrates for one of the following rate types:

• National rate basis for all project Contractors • Regional rate basis for each Contractor within a region • Specific Contractor rate basis (Set of fixed rates for each Contractor)


Entry Screens for Different VersionsAdministrator access only


Phase 2-Cost Control DocumentsThe ARC System manipulates the Master Schedule of Works to efficiently create various cost documents for eachSite, as indicated below:

The above documents are typically prepared by a Design Consultant

The above documents are typically prepared by a Contractor

Note: The application can be utilised to produce all or a selection ofthe above documents for each site type.

Build Cost Estimate

Bill of Quantities

Fixed Price Quotation

Certificate of Payment

Final Account

Variation Orders


Phase 2-Cost Control DocumentsCost Control Document output is dependant on the ARC Version utilised, as indicated below:

Cost Control Document TypeClient

VersionDesigner Version

Contractor Version

Build Cost Estimate Yes YesBill of Quantities Yes Yes

Contractors Fixed Price Quotation Yes Yes

Contractors Certificate for Payment Yes Yes

Contractors Variation Order Yes YesContractors Final Account Yes Yes


Phase 2-Cost Control Documents

Cost Control Document Type When Issued

Build Cost Estimate Concept Design Phase

Bill of Quantities (without costs) Detailed Design Phase

Contractors Fixed Price Quotation

Pre Construction Phase

Contractors Certificate for Payment

During and Post Construction Phase

Contractors Variation Order During Construction Phase

Contractors Final Account Post Construction Phase

Each document type is issued during the following phases:


Phase 2-Cost Document Creation

Enter the site details e.g Site ID, site name, address site type etc.

The above screens are used to access site details and documentsalready in the database and for entering new site details

Enter the site reference and candidate

List of sites in the database

Create a document

Accessing site cost information or entering new site details:



Export a created document

Site details

Choose a document type:

Build Cost EstimateBill of QuantitiesContractors Fixed Price QuotationContractors Certificate for PaymentContractors Variation OrderContractors Final Account

Creation of document based on:

A Model SitePreviously created document (same type)Document version from another SiteManually from the Master ScheduleImported document prepared by another user

Choose the rate basis:NationalRegionalContractor(OR Zero rate)

Create a document

Saved Documents

Document version control

Import quantities from a document previously created by another ARC user

Print a report

View the contents of a document

Select the document type and other parameters:


Creating a cost control document (e.g. Build Cost Estimate)


Site details

Itemsof work which areNot Included in theMaster Schedule of Workscan be entered manually

Add new line items From the MasterSchedule ofWorks library

Documents based on model sites are substantially complete with only minor modifications necessary

Delete line items as necessary

Group statement

Select the name of the user pereparing the document

Unit rates CANNOT be altered by the end user

Alter quantities as necessary



Site details

Contractors namemust be selected

Save modifications priorleaving the screen

Total of variation orders issued to date entered automatically

The report can be previewed and printedfrom this screen


Less amount paid out in the previous payment certificate entered automaticallyNet amount due in

the current certificate

Creating a Contractor’s Certificate for Payment

Manually enter the gross amount figure

Purchase order value

Enter retention precentage if applicable



Site details

Contractors namemust be selected

Contractors final account is based on the fixed pricequotation plus anyvariation orders issuedduring the construction phase

The report can be previewed andprinted from this screen


Total final account

Creating a Contractor’s Final Account

Total of variation orders

Save modifocationsprior to leaving thescreen



Select Sub Categories from the Master Schedule of Works to be included in the Variation Order

Entering a negative quantity will change the item to a negative amount and turn the line RED

Enter manually items of work which are Not Included in theMaster Schedule ofWorks

Creating a Contractor’s Variation Order


The ARC SystemThe ARC System

by by

FocusPlus SAFocusPlus SA


Contacting FocusPlus SA

FocusPlus SA6e étageImmeuble BCB – Route de Renens 1Case postale 184CH-1030 Bussigny-près-LausanneSWITZERLAND

Telephone: +41 21 706 6000

Facsimile: +41 21 706 6009

E-mail: [email protected]

WWW: www.focusplus.ch

focusplus sa january 2003 presentation of the the arc system construction cost control version 2.2...

Documents

focusplus sa schedule

schedule slide

client schedule

arc slide

cost client

schedule of line items

arc software

welldefined model sites