ford county, kansas agenda - amazon s3 · 8/12/2013 · august 19, 2013 - all staff breakfast...

USD 443 Board of Education Ford County, Kansas

AGENDAAGENDAAGENDA August 12, 2013

Comanche Middle School

• Increased Student Achievement

• Comprehensive Educational Program

• Supplemental Programs & Services

• Safe and Orderly School Climate

• Alternative Education Programs & Services

• Facilities Planning & Development

• Staff Recruitment & Retention

• Professional Growth Opportunities

• Compensation & Benefits

• Parent Involvement

• Effective Communication

• Business & Community Partnerships

• Fiscal Responsibility & Accountability

• Resource Allocation & Management

• Advocacy for Public Education

COMMUNITY INVOLVEMENT

ACCOUNTABILITY

STAFF DEVELOPMENT

LEARNING ENVIRONMENT

ACADEMIC EXCELLENCE

World Class Education

Adopted by the USD 443 Board of Education – July 2008

Dodge City Public Schools - Unified School District 443

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

(AI) 4. ADOPTION OF AGENDA, INCLUDING SUPPLEMENTAL PERSONNEL REPORT

5. 2013-2014 PUBLIC HEARINGS(IO) A. Budget Hearing and Public Comments (p. 3)(IO) B. Childrens' Internet Protection Act Hearing and Public Comments (p. 4)

(AI) 6. APPROVAL OF BILLS: Ryan Ausmus is scheduled to review the bills this month.

(IO) 7. SPECIAL PRESENTATIONS: • Eduardo Escobedo - First Place at State School Bus Safety Competition• Tom Armstrong - Representative for State Quality Performance Accreditation (QPA) Advisory Council

(IO) 8. STUCO REPORTS: Begin September 9, 2013

(IO) 9.

(AI) 10. CONSENT AGENDAA. Approval of Personnel (pp. 5-9)B. Approval of Minutes for July 1, 2013 Board meeting (pp. 10-22)C. Approval of Minutes for July 29, 2013 Special Board meeting (pp. 23-25)D. Approval of Purchase of Musical Instruments (pp. 26-33)E. Approval of Purchase of Mac Computers (Replacements) for Dodge City High School Video

Production (pp. 34-35)F. Approval of Replacement of Classroom Projectors (pp. 36-38)G. Approval of Secondary Contracted Services – Scholastic, Inc. (p. 39)H. Approval of Track and Soccer Equipment at Dodge City High School (pp. 40-41)I. Approval of Architectural Services for Bright Beginnings (pp. 42-45)J. Approval of Furniture for Comanche Middle School (pp. 46-47)

11. NEW BUSINESS

A. Curriculum and Instruction(AI) 1. Approval of 2013-2014 Staff Development Activities for Sunnyside - Judy Beedles-Miller (p. 48)(AI) 2. Approval of Purchase of Apple iPads - Ray Wipf (pp. 49-55)(AI) 3. Approval of Migrant Student Education Program - Robert Vinton (pp. 56-57)

B. Human Resources - Susan Scherling

(IO) 1. Teacher Vacancies Update (p. 58)

RECOGNITION OF VISITORS: Persons may present ideas or concerns regarding USD #443 schools. No

action will be taken by the Board at this meeting. Such items will be referred to the appropriate

administrators for future information and research and reported back to the Board at a later meeting.

Personalities and behavior of employees are not to be presented during this period but are to be

reported to the employee's immediate supervisor. The president shall determine the amount of time

to be spent for citizen participation.

August 12, 2013

BOARD OF EDUCATION UNIFIED SCHOOL DISTRICT NO. 443Ford County, Dodge City, Kansas

BOARD OF EDUCATIONAGENDA

1000 North Second Avenue

7:00 PM Regular Meeting Austen Board of Education Auditorium

AI - Action Item DI - Discussion Item IO - Information Only

1Agenda Page No.

(IO/DI) 2. Board of Education Policy GBRCA: Required Staff Training - First Reading (pp. 59-60)

C. Public Information Office - Yvonda Acker

(IO) 1. 2013-2014 Back-to-School Convocation - Monday, August 19, 8:00 AM at DCHS (p. 61)

D. Business Services - Bill Hammond(AI) 1. Approval of 2013-2014 Budget (pp. 62-65)(IO) 2. Update on Summer Capital Outlay and Other Projects (p. 66)(AI) 3. Approval of School District Credit Cards (Board Policy GANA) (pp. 67-69)

E. Superintendent - Alan Cunningham(AI) 1. Approval of KASB 2013-2014 Board of Education Policy Revisions - Second Reading (pp. 70-71, A1)

(AI) 2. Approval of School Security Agreement with Dodge City Police Department (pp. 72-73)

F. Board of Education member district responsibilities1. Park and Recreation Advisory Board - Barbara Lundin and Brian Winter Alternates: Jay Gifford and Tamie Preston2. Bright Beginnings/Head Start Policy Council - Ryan Ausmus3. Special Education - Tammie West & Alternate: Jeff Hiers4. Legislative - Jeff Hiers5. Capital Outlay - Brian Winter and Traci Rankin6. Calendar Committee - Traci Rankin7. Review district bills prior to September 9th Board meeting: Jeff Hiers

12. ANNOUNCEMENTSDates: August 14, 2013 - New Teacher Orientation & Introductions - The Learning Center - 1:00 PM

August 19, 2013 - All Staff Breakfast 7:00-8:00 AM & Welcome - DCHS Auditorium - 8:15 AMAugust 21, 2013 - First Day of School

August 26, 2013 - Board of Education Work Session - Austen Board Room - 7:00 PM

13. ITEMS FOR FUTURE BOARD MEETINGS AND/OR ADDITIONAL INFORMATION

14.

15. ADJOURN

Executive Session as Authorized by Kansas Law 75-4319 for discussion of negotiations in order to

protect the public interest by negotiating a fair and equitable contract.

2Agenda Page No.

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Board of Education Dodge City Public Schools

Date: August 12, 2013 Subject: 2013-2014 Budget Hearing

Initiated By: William R. Hammond Attachments: None

Reviewed By: Administrative Cabinet

BACKGROUND INFORMATION: Kansas law requires the publication of a notice and a public hearing prior to the adoption of school district budgets. The notice for Dodge City Public School’s budget hearing was published in Dodge City Daily Globe on July 25, 2013. Upon completion of the budget hearing and Board of Education adoption, the budget will be signed and filed with the County Clerk and the Kansas State Department of Education. CURRENT CONSIDERATIONS: The state legislature and subsequent action by Governor Brownback has set the base funding rate to $3,838 per FTE Base State Aid Per Pupil. The General Fund Budget is based on a projected enrollment of 6,268 FTE. Based on this enrollment, the General Fund Budget for the school district will be $45,903,531. All weighting remain the same for FY2013-2014 as FY2012-2013, except for new facilities weighting, which is projected to be 11 FTE. The Supplemental general fund, also known as the Local Option Budget (LOB), provides an additional $15,215,000. This budget reflects the statewide LOB average percentage of 30%, of which the state will pay an estimated. This amount represents 76% proration of state equalization aid. This year, the state’s share of debt service for General Obligation Bond is 58%, up from 55% last year. Copies of the published budget are available from the Business Office. FINANCIAL CONSIDERATIONS: In the published budget, the General Fund mill levy is 20 mills, pursuant to state statute. The Supplemental General Fund mill levy is projected at 30.360. The Capital Outlay mill levy is 4.0 mills. The Bond and Interest mill levy is projected to be 10.819. The school district’s total mill levy is projected to be 64.152 mills. STAFF RECOMMENDATION: The Board of Education is respectfully requested to hold a public hearing to provide for input, regarding this proposed budget. The Board’s consideration and final adoption of the budget is scheduled later in the meeting. RECOMMENDED ACTION: Approval Information Discussion BOARD ACTION: ________________________

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Date: August 12, 2013

Subject: Children’s Internet Protection Act (CIPA) Hearing and Public Comments

Initiated By: Ray Wipf and Alan R. Cunningham

Attachments: None

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: The Board of Education policy, IIBGA “Children’s Internet Protection Act (CIPA) Plan”, related to the federal Children’s Internet Protection Act (CIPA), is being revised to reflect the Kansas Children’s Internet Protection Act requirements passed by the 2013 Kansas Legislature in House Bill No. 2109 (HB 2109). HB 2109 provides in Section 1(a): “Any school district that provides public access to a computer shall implement and enforce technology protection measures to ensure that no minor has access to visual depictions that are child pornography, harmful to minors or obscene. Each board of education shall adopt policies for the enforcement of this subsection. Such policies and any standards or rules promulgated pursuant to such policies shall be made available to the public…” CURRENT CONSIDERATIONS: This legislation, as well as the federal E-Rate program, requires for an opportunity for the public to make comments and ask questions about the measures being taken by Dodge City Public Schools to comply with the CIPA requirements, as well as with the requirements of HS 2109. An opportunity for public comments and questions regarding the school district’s CIPA compliance is scheduled for the August 12, 2013 Board of Education meeting. Dodge City USD 443 has had a CIPA-compliant Board of Education policy for several years. Having such a policy is required in order to be eligible to receive federal E-Rate funding. Later in this agenda, policy revisions are being recommended that will maintain that CIPA compliance, as well as meet the requirements of the Kansas Children’s Internet Protection Act. FINANCIAL CONSIDERATIONS: There are no additional financial considerations associated with this public hearing. STAFF RECOMMENDATION: The Board of Education is respectfully requested to make a time available at the August 12, 2013 regular Board of Education meeting for public comments regarding the school district’s compliance with the requirements of the federal Children’s Internet Protection Act (CIPA), and the Kansas Children’s Internet Protection Act. RECOMMENDED ACTION:

Approval Information Discussion

BOARD ACTION: ________________________

4Agenda Page No.

A. Approval of Personnel August 12, 2013

Status Last Name First Name Location Title Assignment End DateCertified Nguyen Phillip Dodge City High School Math Teacher 5/24/2013

Classified Ortega Soledad Miller Elementary Food Service 5/24/2013

Classified Starks Jan Administration Building Payroll Specialist 8/30/2013

Classified Pyle Erika Transportation Substitute Bus Driver 4/20/2012

Certified Jasso Maria Central Elementary Paraprofessional 5/23/2013

Classified Haynes Darcy Central Elementary Paraprofessional 5/24/2013

Certified Cossman Kerra Soule Elementary Kindergarten Teacher 7/10/2013

Classified Brunson April Comanche Middle School Paraprofessional 5/20/2013

Classified Medina Perez Patricia Alternative Education Cook/Cashier 6/14/2013

Classified Holguin Adriana Maintenance Summer Paint Crew (only) 8/1/2013

Classified Licon Maricela Linn Elementary Cook 5/24/2013

Classified Aguilar Francisco Transportation Substitute Bus Driver 10/18/2012

Classified Harms Tammy Dodge City Middle School Library Clerk 5/23/2013

Classified Lara Daniela Wilroads Gardens Paraprofessional 5/23/2013

Classified Blattner Corina D Beeson Elementary Cook/Cashier 5/24/2013

Classified Orozco Argelia Dodge City High School Attendance Clerk 5/24/2013

Classified Real Ruth Araceli Bright Beginnings Family Advocate 7/16/2013

Certified McDonald Amy Northwest Elementary Fifth Grade Teacher 7/2/2013

Status Last Name First Name Location Title Assignment Start Date

Classified Koops Kristine Soule Elementary Paraprofessional 8/19/2013

Classified Hournung Johna Ross Elementary Paraprofessional 8/19/2013

Classified Solis Claudia Central Elementary Paraprofessional 8/21/2013

Classified Parral-Ramos Christian Central Elementary Paraprofessional 8/21/2013

Classified Jasso soils Claudia Central Elementary Paraprofessional 8/21/2013

Classified Garcia Gabriela Ross Elementary Paraprofessional 8/21/2013

Certified Hoffman Lisa Ross Elementary Kindergarten Teacher 8/19/2013

Certified Duncan-Welty Sarah Ross Elementary Third Grade Teacher 8/14/2013

Classified Haag Desiree Beeson Elementary At-Risk Paraprofessional 8/21/2013

Classified *Jordan Kelly Ross Elementary Clerk 7/31/2013

Appointments

Separations

5Agenda Page No.


Classified Sandoval Julieta Beeson Elementary At- Risk paraprofessional 8/19/2013

Classified Garcia Isabel Bright Beginnings Family Advocate - School Year 8/5/2013

Classified Oldfather Kelli Comanche Middle School Enrollment Helper 8/1/2013

Classified Lopez Michelle Northwest Elementary Paraprofessional 8/21/2013

Classified Sosa Julie Dodge City High School Attendance Clerk 8/19/2013

TransfersStatus Last Name First Name From New Assignment New Location Start Date

Classified Alvarez Claudia Northwest Elementary Receptionist Clerk Administration Bldg. 6/26/2013

Classified Contreras Yolanda Paraprofessional Family Advocate - School Year Bright Beginnings 8/5/2013

Classified Johnson Della Cook/Cashier/DCMS Cook/Cashier Comanche Middle School 7/29/2013

Certified Stein Kali Kindergarten Kindergarten Teacher Soule Elementary 8/1/2013

Classified Jolliff Betty Cook/DCMS Cook Soule Elementary 7/29/2013

Classified Lujan Rosa Cook/ CMS Cook Northwest Elementary 7/29/2013

Classified Pena Chavez Maria Cook/ Miller Elementary Cook Ross Elementary 7/29/2013

Classified Rayo Martha C Cook/DCHS Cook Dodge City Middle School 7/29/2013

Classified Rodriguez Martha E Cook/DCMS Cook Northwest Elementary 7/29/2013

Classified Solorzano Martha Cook/Cashier/DCMS Cook/Cashier Linn Elementary 7/29/2013

Classified Vazquez- Maria de Jesus Cook/Cashier/Sunnyside Cook/Cashier Central Elementary 7/29/2013

Classified Mendez Judit Cook/Cashier/Linn Cook/Cashier Dodge City Middle School 7/29/2013

Classified Rangel Gisela Cook/Cashier/DCMS Cook/Cashier Central Elementary 7/29/2013

Classified Haynes Darcy Paraprofessional Paraprofessional Wilroads Gardens 8/19/2013

Classified Tinoco Saydee Food Service Manager Food Service Manager Northwest Elementary 7/29/2013

Classified Owens Shannon Substitute Teacher Long Term Substitute Northwest Elementary 8/19/2013

Classified Ortega Soledad Cook/Cashier/DCMS Cook/Cashier Miller Elementary 7/29/2013

Classified Escobedo Maricela Paraprofessional/BB Paraprofessional Central Elementary 8/21/2013

Classified Acosta Geronima Cook/Miller Elementary Cook Ross Elementary 7/29/2013

Classified Enriquez Alejandra Cook/Cashier/ Beeson Cook/Cashier Alt Ed 7/29/2013

Classified Conner Mary Lou Cook/Cashier/Wilroads Cook/Cashier Linn Elementary 7/29/2013

Classified Garcia Lorena Cook/ Beeson Elementary Cook Comanche Middle School 7/29/2013

Classified Gomez- Blanca R Cook/Beeson Elementary Cook Sunnyside Elementary 7/29/2013

Classified Gurrubel Maricela Cook/Cashier/DCHS Cook/Cashier Northwest Elementary 7/29/2013

Classified Gutierrez Victoria Cook/DCMS Cook Miller Elementary 7/29/2013

Classified Garcia Kimberly Cook/Sunnyside Cook Dodge City High School 7/29/2013

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Classified Chavez Elvia Cook/Miller Elementary Cook Dodge City High School 7/29/2013

Classified Desales Maria Cook/Northwest Cook Linn Elementary 7/29/2013

Classified Vela Angel Paraprofessional/BB Home Visitor Bright Beginnings 7/29/2013

Classified Quinones Gloria Food Service Manager Cook Dodge City High School 7/29/2013

Classified Wells Micah Comanche Middle School IPS Paraprofessional Dodge City Middle School 8/19/2013

Classified Perez Aguilera Ma. Lourdes Food Service/Dodge City Food Service/Cook Comanche Middle School 7/29/2013

Classified Solorzano Claudia Admin Building Clerk Sunnyside Elementary 7/29/2013

Classified Newberry Melanie Clerk Head Secretary Ross Elementary 7/8/2013

SubstitutesLicense Type Last Name First Name Location Assignment License Date End Date

Professional Armstrong Theresa All Elementary Substitute Teacher 5/6/2010 5/6/2015

Extra DutyStatus Last Name First Name Location Assignment Start End

Classified Sandoval Julieta Beeson Elementary Morning Duty with Students 8/21/2013 5/21/2014

Classified Sandoval Julieta Beeson Elementary Lunch Supervisor 8/21/2013 5/21/2014

Classified Aguilar Elizabeth Beeson Elementary Extra Duty-DIAL Testing 8/1/2013 8/1/2013

Classified Haag Desiree Beeson Elementary Playground Duty 8/21/2013 5/21/2014

Classified Haag Desiree Beeson Elementary Morning Duty 8/21/2013 5/21/2014

Classified Sandoval Gabriela Ross Elementary Lunch/recess 8/21/2013 5/21/2013

Classified Wells Micah Dodge City Middle School Enrollment Worker 8/1/2013 8/1/2013

Classified Garcia Gabriela Ross Elementary Lunch/Recess 8/21/2013 5/21/2013

Classified Hernandez Edith Miller Elementary Translator 8/1/2013 8/1/2013

Classified Martinez Veronica Miller Elementary Translator 8/1/2013 8/1/2013

Classified Hournung Johna Ross Elementary Lunch/Recess 8/21/2013 5/21/2014

Classified Koops Kris Soule Elementary Lunch Room/Recess Supervisor 8/21/2013 5/21/2014

Classified Lopez Michelle Northwest Elementary Jump Start Paraprofessional 8/5/2013 8/16/2013

Certified Bouchard Johna Comanche Middle School Before School Duty 8/21/2013 5/21/2014

Certified Lovitt Teresa Dodge City Middle School Enrollment Worker 8/1/2013 8/1/2013

Certified Nystrom Deborah Dodge City Middle School Enrollment Worker 8/1/2013 8/1/2013

Certified Sellens Paula Dodge City Middle School Enrollment Worker 8/1/2013 8/1/2013

Certified West Jesse Dodge City Middle School Enrollment Worker 8/1/2013 8/1/2013

Certified Austin Bonnie Dodge City High School PLC Facilitator 8/21/2013 5/22/2014

7Agenda Page No.


Certified McPhaul Teri Dodge City High School Department Head - ESL 8/21/2013 5/22/2014

Certified Ralph Shannon Dodge City High School Department Head - Science 8/21/2013 5/22/2014

Certified Ramirez Maria Dodge City High School Department Head - Word Languages 8/21/2013 5/22/2014

Certified Rankin Steve Dodge City High School Department Head - Communications 8/21/2013 5/22/2014

Certified Stuart Sharon Dodge City High School Department Head - Counseling 8/21/2013 5/22/2014

Certified Kris Moore Dodge City High School Department Head - Industrial Arts 8/21/2013 5/22/2014

Certified Aistrup Dan Dodge City High School PLC Facilitator 8/21/2013 5/22/2014

Certified Conrardy Debra Dodge City High School PLC Facilitator 8/21/2013 5/21/2014

Certified Hansen Jonathan Dodge City High School PLC Facilitator 8/21/2013 5/21/2014

Certified Estrella Jorge Dodge City High School PLC Facilitator 8/21/2013 5/22/2014

Certified Huck Karalee Dodge City High School PLC Facilitator 8/21/2013 5/22/2014

Certified Knedler Kelly Dodge City High School PLC Facilitator 8/21/2013 5/22/2014

Certified Moore Kris Dodge City High School PLC Facilitator 8/21/2013 5/22/2014

Certified Melody Head Dodge City High School PLC Facilitator 8/21/2013 5/22/2014

Certified Bangerter Kristin Dodge City High School Department Head - ELA 8/21/2013 5/22/2014

Certified Becker Nancy Dodge City High School Department Head - FACS 8/21/2013 5/22/2014

Certified Dowling Roxanne Dodge City High School Department Head - Special Ed 8/21/2013 5/22/2014

Certified Gillott Mike Dodge City High School Department Head - Business 8/21/2013 5/22/2014

Certified Hamilton Dennis Dodge City High School Department Head - PE 8/21/2013 5/22/2014

Certified Knedler Kelly Dodge City High School Department Head - Fine Arts 8/21/2013 5/22/2014

Certified Mapel Jim Dodge City High School Department Head - Social Studies 8/21/2013 5/22/2014

Certified Myers Brian Dodge City High School Department Head - Math 8/21/2013 5/22/2014

Certified Dowling Roxanne Dodge City High School PLC Facilitator 8/21/2013 5/22/2014

Certified Ralph Shannon Dodge City High School PLC Facilitator 8/21/2013 5/22/2014

Certified Voran Shirley Dodge City High School PLC Facilitator 8/21/2013 5/22/2014

Certified Fergerson Trista Dodge City High School PLC Facilitator 8/21/2013 5/22/2014

Certified Bolmer Donna The Learning Center DIAL Testing for Kindergarten Students 8/1/2013 8/1/2013

Certified Williams Barbara Dodge City High School PLC Facilitator 8/21/2013 5/22/2014

Certified Aistrup Dan Dodge City High School Department Head - Ag 8/21/2013 5/22/2014

Certified Villanueva Angelica Dodge City High School Migrant Extended Day Program 9/1/2013 5/21/2013

Certified Estrella Jorge Dodge City High School Migrant Extended Day Program 9/1/2013 5/21/2014

Certified Pacifico Jennifer Dodge City High School Assistant Band Director 8/21/2013 5/22/2014

Certified Pacifico Mike Dodge City High School Assistant Band Director 8/21/2013 5/22/2014

Certified Sewell Hollyann Dodge City High School Assistant Band Director 8/21/2013 5/22/2014

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Certified Vanderkamm Whitney Dodge City High School Assistant Orchestra Director 8/21/2013 5/22/2014

Certified Estrella Jorge Dodge City High School Summer School Assessments 8/1/2013 8/16/2013

Certified Adams Robyn The Learning Center Curriculum Work 8/1/2013 8/1/2013

Certified Doussa Chris Dodge City High School Edgenuity Facilitator 8/21/2013 5/21/2014

Certified Myers Brian Dodge City High School Edgenuity Facilitator 8/21/2013 5/21/2014

Certified Ginther Becky Dodge City High School PLC Facilitator 8/21/2013 5/22/2014

Certified Hamilton Dennis Dodge City High School Zero Hours Weights 8/21/2013 5/22/2014

Certified Preisner Kayla The Learning Center Work on itunes U and all the units 7/22/2013 8/2/2013

Certified Adams Robyn The Learning Center Read 180/System 44 Training 7/24/2013 7/26/2013

Certified Cammack Cindy Dodge City High School Read 180/System 44 Training 7/24/2013 7/26/2013

Certified Temaat Joyce Comanche Middle School Read 180/System 44 Training 7/24/2013 7/26/2013

Certified Reyes Teresita Summer School Assessments 7/30/2013 8/16/2013

Certified Polkinghorn Sherry Dodge City Middle School Enrollment Worker 8/1/2013 8/1/2013

Certified Herndon Kristin Dodge City Middle School Enrollment Worker 8/1/2013 8/1/2013

Certified Lapka Deborah Dodge City Middle School Enrollment Worker 8/1/2013 8/1/2013

Certified Temaat Joyce Comanche Middle School Before School Duty 8/21/2013 5/21/2014

Certified Vincent Barbara Admin/Bldg/KHC Compensation for early notification of retirement 8/1/2013 6/30/2014

Certified Ortiz Smith Maria The Learning Center Help with enrollment day 8/1/2013 8/1/2013

Certified Brandenburg Patricia Beeson Elementary Compensation for early notification of retirement 7/24/2013 7/24/2013

Classified Garcia Claudia Linn Elementary Jump Start Paraprofessional 8/5/2013 8/16/2013

Classified Alpers Chenoa Dodge City High School Paraprofessional/Summer School 6/3/2013 6/27/2013

Classified Coronado Lourdes Soule Elementary Paraprofessional/Summer School 8/5/2013 8/16/2013

Classified Kincaid Mary Northwest Elementary Jump Start Paraprofessional 8/5/2013 8/16/2013

Classified Sigmund Kelsey Northwest Elementary Jump Start Paraprofessional 8/5/2013 8/16/2013

Status Last Name First Name Location Assignment Employment Retirement

None

*USD Board of Education Policy GACCA: Nepotism

Retirements

9Agenda Page No.

Unified School District 443 Dodge City, Kansas

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Minutes Board of Education July 1, 2013 – 7:00 PM Unified School District 443 Austen Board of Education Auditorium Dodge City Public Schools 1000 North Second Avenue Ford County, Kansas Dodge City, Kansas

Agenda

Item No. Item Person(s) Motion or Activity

Action Taken

1. Call to Order President Lisa Killion

2. Pledge of Allegiance President Lisa Killion

3. Roll Call President Lisa Killion

Members present: Lisa Killion, Barbara Lundin, Tammie West, Traci Rankin, Ryan Ausmus, Jeff Hiers Members absent: Brian Winter

4. Election of Officers A. President Moved – Tammie West

Seconded – Ryan Ausmus Lisa Killion asked for nominations for President of the USD 443 Board of Education for the 2013-2014 school year. Tammie West nominated Lisa Killion. Ryan Ausmus seconded the motion.

Motion Passed 6-0

B. Vice President Moved – Ryan Ausmus Seconded – Barbara Lundin

Lisa Killion asked for nominations for Vice President of the USD 443 Board of Education for the 2013-2014 school year. Ryan Ausmus nominated Brian Winter. Barbara Lundin seconded the nomination.

Motion Passed 6-0

5. Adoption of Agenda Moved – Ryan Ausmus Seconded – Traci Rankin

Adopt the agenda, with the Supplemental Personal Report, as presented.

Motion Passed 6-0

6. Approval of Bills Moved – Traci Rankin Seconded – Tammie West

The Board of Education approved the bills, as presented. Bills were reviewed by Traci Rankin.

Motion Passed 6-0

7. Special Presentations None

8. STUCO Reports Reports will resume September 9, 2013. None

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9. Recognition of Visitors No public comments were made.

None

10. Consent Agenda A. Approval of Personnel B. Approval of June 10, 2013

Board minutes C. Approval of Migrant Family

Literacy Grant Award D. Approval of Parents as

Teachers Grant Award E. Approval of Site Council

Annual Reports for 2012-2013

F. Approval of Schedule for Review and Adoption of District Handbooks

G. Approval of School Bus Driver Handbook from the Transportation Department (Second Reading)

H. Approval of Disposal of Musical Instruments

Moved – Jeff Hiers Seconded – Tammie West

The Board of Education approved the Consent Agenda, including the Supplemental Personnel Report.

Motion Passed 6-0

11. New Business A. Appointments and

Organizational Procedures Moved – Ryan Ausmus Seconded – Barbara Lundin

1. Appointment of Board Clerk - The Executive Director of Business and Operations has been serving as Clerk of the Board, and it is recommended that he/she continue serving in this capacity. 2. Appointment of Deputy Board Clerk - It is recommended that the Secretary to Executive Director of Business and Operations be appointed to this position. This person would serve in the absence of the Board Clerk and would provide continuity to district services. 3. Appointment of Board Treasurer - The Comptroller has been serving as Treasurer of the Board, and it is recommended that he/she continue in this position.

Motion Passed 6-0

11Agenda Page No.



4. Appointment of Deputy Board Treasurer - It is recommended that the Business Office Fiscal Assistant be appointed to this position. This person would serve in the absence of the Board Treasurer and would provide continuity to district services. 5. Appointment of School Attorney - The firm of Williams, Malone & Ralph PA (Brad Ralph) has been serving as School Attorney, and it is recommended to continue in this position. 6. Appointment of Officer for Free and Reduced Meal Application Appeals - It is recommended that the Executive Director of Business and Operations serve in this position. 7. Appointment of Food Service Representative - The Supervisor of School Nutrition has been serving as Food Service Representative, and it is recommended that he/she continue serving in this capacity. 8. Appointment of School Attendance Officer - It is recommended that the Superintendent or designee serve in this position. It is also recommended that each building principal shall serve as the attendance officer for the building in which he/she serves, pursuant to K.S.A. 72-1113 et seq. 9. Appointment of the Hearing Officer for Student Suspension and Expulsion - It is recommended that the Superintendent or designee serve in this position. 10. Appointment of Authorized Agent to Receive Gate Receipts - It is recommended that the DCHS, DCMS, and CMS Activities and Athletic Directors serve in this position pursuant to K.S.A. 72-8208a. 11. Appoint Freedom of Information Officer - It is recommended to appoint the Supervisor of Public

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Information as the Freedom of Information Officer. 12. Appoint District's Worker Compensation Designated Representative - It is recommended that Dodge City Medical Center continue in this capacity. 13. Designate District’s Workers Compensation Insurance Provider – It is recommended that EMC will serve in this capacity. 14. Designate District’s Unemployment Insurance Provider – It is recommended that Unemployment Insurance Services continue in this capacity. 15. Designate District Representative for Kansas Public Employees Retirement System - The District Benefits Specialist has been serving in this capacity, and it is recommended that he/she continue serving in this position. The Executive Director of Human Resources is recommended to serve as an alternate representative for KPERS. 16. Designate Compliance Officers for Federal Section 504/ADA – It is recommended that the Executive Director of Business and Operations be designated for facilities; Executive Director of Human Resources for personnel; and Assistant Superintendents for Elementary and Secondary Education designated for students and instruction. 17. Designate Compliance Officer for Federal Anti-Discrimination Laws including Title VI, VII, and IX - It is recommended that the Executive Director of Human Resources serve in this position. 18. Designate Children’s Internet Protection Act Compliance Officer - It is recommended that the Executive Director of Management Information Systems serve in this position.

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19. Designate E-Rate Coordinator - It is recommended that the Executive Director of Management Information Systems serve in this position. 20. Designate Multicultural Coordinator/Contact Person - It is recommended that the Director of the ESL/Migrant Education programs serve in this position. 21. Designate Coordinator for Duties Relating to Homeless Children - It is recommended that the Supervisor of State and Federal programs serve as the coordinator for any duties related to services for homeless children in the district. 22. Designate Officer to Pay Claims - It is recommended that the Executive Director of Business and Operations serve in this position, with the authority to pay claims in advance of presentation to and approval by the Board of Education, pursuant to K.S.A 12-105b(e). 23. Designate Depository for District Funds - It is recommended that Sunflower Bank continue as depository for district funds. It is further recommended that the Clerk of the Board review bank signatures on file, pursuant to K.S.A. 9-1401. 24. Designate Official Newspaper - It is recommended that the Dodge City Daily Globe be designated as the official newspaper for USD 443. 25. Designate District Architect - It is recommended that GLMV Architecture be designated as the architect for USD 443. 26. Designate District Bond Counsel - It is recommended that Gilmore and Bell, P.C. be designated as the bond counsel for USD 443. 27. Designate District Financial Advisor - It is recommended that Ranson Financial Consultants, LLC be

14Agenda Page No.



designated as the financial advisor for USD 443. 28. Designate District Bond Compliance Officer - It is recommended that the Executive Director of Business & Operations be designated as the bond compliance officer for USD 443. 29. Designate District Benefit Health Consultant - It is recommended that Benefit Health Advisor Group be designated as the benefit health consultant for USD 443. 30. Adoption of 2013-2014 Calendar - It is recommended that the Board of Education adopt the 1,116 hour calendar in lieu of the daily attendance requirement pursuant to K.S.A. 72-1106. 31. Student Fees - There are no general fees charged to students enrolling in the Dodge City Public Schools. Examples of others fees may include an optional charge for a student yearbook and/or other fees may include the replacement costs for consumable materials used in class projects at Dodge City High School. (Board of Education Policy JS) 32. Instructional Materials Fees - It is recommended that the following fees be assessed to students and their families for the use of district-adopted textbooks and other instructional materials, including software applications. (Board of Education Policy JS)

2013-2014 School Year Full Year Semester

Only Elementary Grades K-5 $25.00 $15.00

MS Grades 7 & 8 $35.00 $25.00

HS Grades 9-12 $45.00 $30.00 33. Credits Required for Graduation - The graduation requirements for Dodge City High School meet or exceed

15Agenda Page No.



those required by the Kansas Department of Education. (Board of Education Policy IHF) 34. Immunization Policy - The district’s immunization policy has been reviewed and is in compliance with K.S.A. 72-5208 et. seq. (Board of Education Policy JGCB) 35. District Organizational Chart - It is recommended that the organizational chart of Dodge City Public Schools/USD 443 be approved. 36. Substitute Teacher Rate - It is recommended that the following rates be established for substitute teachers.

a. $100 per day for 10 or fewer continuous days b. $125 per day for 11-60 continuous days in the

same position c. Daily rate, based on the beginning teacher salary

(currently $183.03), for 61 or more continuous days in the same position

37. Establish 2013-2014 District Meal Prices - It is recommended that meal rates be established for 2013-2014 school year.

Group Breakfast Lunch Grades PK $1.45 $1.90 Grades K-5 $1.50 $2.00 Grades 6-8 $1.60 $2.20

Grades 9-12 $1.80 $2.50 Adult Meals $2.20 $3.50

Reduced Price $0.30 $0.40 Extra Milk $0.50 $0.50

38. Establish Mileage Rate for Reimbursement - It is recommended to adopt the State of Kansas reimbursement rate for mileage (currently $.56 per mile) for the 2013-2014 school year, pursuant to K.S.A. 75-3203.(Board of

16Agenda Page No.



Education Policy GAN) 39. Resolution to Establish Board of Education Meeting Dates - It is recommended that the Board of Education approve Resolution No. 20130701A regarding establishing Board of Education meeting dates, as presented, pursuant to K.S.A. 72-8205. 40. Resolution for Rescinding Policy Statements - It is recommended that the Board of Education approve Resolution No. 20130701B to rescind all policy actions established during the previous year, and adopt all current written policies. 41. Resolution to Waive Accounting Principles - It is recommended that the Board of Education to approve Resolution No. 20130701C to waive the annual requirement of generally accepted accounting principles and fixed asset accounting for 2013-2014 school year. 42. Resolution for Destruction of Records - It is recommended that the Board of Education to approve Resolution No. 20130701D, regarding the destruction of records, as presented. 43. Resolution for Home Rule - It is recommended that the Board of Education to approve Resolution No. 20130701E, regarding the home rule, as presented. 44. Resolution to Establish Petty Cash Fund for The Learning Center - It is recommended that the Board of Education to approve Resolution No. 20130701F, regarding petty cash funds, as presented. 45. Resolution to Establish Activity Funds - It is recommended that the Board of Education to approve Resolution No. 20130701G, regarding activity funds, as presented.

17Agenda Page No.



B. Board of Education Committee Assignments (as designated)

Moved – Tammie West Seconded – Traci Rankin

The Board of Education approved the Board member committee appointments as agreed upon.

1. Parks and Recreation Advisory Board (2 and 1 alternate) – Barbara Lundin and Brian Winter with both Jay Gifford and Tamie Preston as alternates.

2. Bright Beginnings /Head Start Policy Council (1) – Ryan Ausmus

3. Special Education (1 and 1 alternate) – Tammie West Alternates: Jeff Hiers and All Board Members

4. Legislative (1) – Jeff Hiers 5. Capital Outlay (2) – Traci Rankin and Brian Winter 6. Calendar Committee (1) – Traci Rankin

Motion Passed 6-0

C. Monthly Review of Bills (2 Months Each) (President does not participate)


The Board of Education approved the schedule to review bills.

August/February – Ryan Ausmus September/March – Jeff Hiers October/April – Tammie West November/May – Traci Rankin December/June – Barbara Lundin January/July – Brian Winter

Motion Passed 6-0

D. Curriculum and Instruction 1. New Teacher Institute Superintendent for

Elementary Education Judy Beedles-Miller and Assistant Superintendent for Secondary Education, Mischel Miller

The Board of Education received the 2013-2014 New Teacher Institute information.

None – Information Item Only

2. Board of Education Electronic Communications

Executive Director of Management Information Services, Ray Wipf Moved – Tammie West Seconded – Traci Rankin

The Board of Education approved the distribution of tablet computers and the reimbursement, up to a maximum of $30.00 per month, to each Board of Education member for Internet access at home for the purpose of facilitating school district communications and the electronic exchange of school district information.

Motion Passed 6-0

3. Approval of Sixth Grade Intramurals Proposal

Assistant Superintendent for Secondary Education,

The Board of Education approved the proposal for Sixth grade Intramurals at Dodge City Middle School and

Motion Passed 6-0

18Agenda Page No.



Mischel Miller Moved – Barbara Lundin Seconded – Tammie West

Comanche Middle School, beginning with the 2013-2014 school year, at an estimated total first-year cost of $20,250.

4. Approval of Music Instrument Renewal Purchase Plan

Superintendent for Elementary Education Judy Beedles-Miller and Assistant Superintendent for Secondary Education, Mischel Miller Moved – Jeff Hiers Seconded – Ryan Ausmus

The Board of Education approved the proposed three year purchase/replacement plan for grades 6-12 band and orchestra instruments for a three-year total of $165,000.

Motion Passed 6-0

5. Approval of Program Changes Resulting from Head Start Sequestration

Superintendent for Elementary Education Judy Beedles-Miller Moved – Ryan Ausmus Seconded – Tammie West

The Board of Education approved the program reductions and changes resulting from the federal Sequestration for the Dodge City Head Start Program.

Motion Passed 6-0

E. Human Resources 1. Update on USD 443

Health Benefit Plan Executive Director of Human Resources, Susan Scherling Moved – Ryan Ausmus Seconded – Tammie West

The Board of Education approved the recommendation from the District Health Benefit Committee for premium cost/benefits for the 2013-2014 plan year.

Motion Passed 6-0

2. Approval of District Safety Plan Implementation (Workers Comp)

Executive Director of Human Resources, Susan Scherling Moved – Ryan Ausmus Seconded – Jeff Hiers

The Board of Education approved the USD 443 District Safety Plan as presented.

Motion Passed 6-0

3. Teacher Vacancies and Recruitment Update

Executive Director of Human Resource, Susan Scherling

The Board of Education received the update regarding staffing for the 2013-14 school year.


19Agenda Page No.



F. Business Services 1. Approval of Budget and

Revenue Assumptions, including Published Budget

Executive Director of Business and Operations, William Hammond Moved – Jeff Hiers Seconded – Ryan Ausmus

The Board of Education authorized publishing the FY 2013/2014 Budget.

Motion Passed 6-0

G. Public Information 1. 2013-2014 All-District

Calendar Supervisor of Public Information, Yvonda Acker

The Board of Education received the report on the 2013-2014 All-District Calendar.

None - Information Item Only

2. 2013-2014 Back-to-School Convocation

Supervisor of Public Information, Yvonda Acker

The Board of Education members are invited to join the staff of Dodge City USD 443 for the “Back-to-School Breakfast” and Welcome Back meetings on Monday, August 19, beginning at 7:00 AM at Dodge City High School.


H. Superintendent 1. KASB 2013-2014 Board

of Education Policy Revisions - First Reading

Superintendent, Alan Cunningham

The Board of Education reviewed policy recommendations for Board of Education policies, in anticipation of final revision and adoption at the August 12, 2013 Board meeting.


12. Announcements President Lisa Killion • August 1, 2013 –Enrollment Day – All Schools – 7:00AM – 7:00PM

• August 12, 2013 – Board of Education Meeting – Austen Board Room – 7:00 PM

• August 14, 2013 – New Teacher Orientation & Introductions – The Learning Center – 1:00 PM

• August 19, 2013 – All Staff Breakfast 7:00-8:00 AM & Welcome – DCHS Auditorium – 8:15 AM

• August 21, 2013 – First Day of School


13. Items for Future Board Meetings and/or Additional Information


20Agenda Page No.



14. Executive Session

Moved – Jeff Hiers Seconded – Ryan Ausmus

Following a break, the Board moved into executive session at 8:30 PM for 30 minutes, for discussion of personnel matters of non-elected personnel in order to protect the privacy of the individual(s) to be discussed, for discussion of negotiations in order to protect the public interest by negotiating a fair and equitable contract, and for consultation with our attorney on a matter protected by the attorney-client privilege in order to protect the privilege and the board's position in potential litigation. In addition to the Board of Education members, the Executive Session included Alan Cunningham, Superintendent of Schools; Susan Scherling, Executive Director of Human Resources; William Hammond, Executive Director of Business and Operations; and Brad Ralph, Board Legal Counsel.

Motion Passed 6-0

William Hammond left the Executive Session at 8:45 PM.

Reconvene Open Session Returned to open session at 9:00 PM.

Executive Session


The Board moved into executive session at 9:00 PM for 15 minutes, for discussion of personnel matters of non-elected personnel in order to protect the privacy of the individual(s) to be discussed, for discussion of negotiations in order to protect the public interest by negotiating a fair and equitable contract, and for consultation with our attorney on a matter protected by the attorney-client privilege in order to protect the privilege and the board's position in potential litigation. In addition to the Board of Education members, the Executive Session included Alan Cunningham, Superintendent of Schools; Susan Scherling, Executive Director of Human Resources; and Brad Ralph, Board Legal Counsel.

Motion Passed 6-0

Reconvene Open Session Returned to open session at 9:08 PM.

21Agenda Page No.



15.

Adjourn Meeting Moved – Tammie West Seconded – Ryan Ausmus

Adjourned meeting at 9:08 PM. Motion Passed 6-0

These minutes were approved by the Board of Education, Unified School District 443, Ford County, Kansas, on Monday, August 12, 2013. ___________________________________________ ___________________________________________ Lisa Killion, President William Hammond, Clerk of the Board USD 443 Board of Education Unified School District 443

22Agenda Page No.


Page 1 of 3

Special Meeting Minutes Monday, July 29, 2013 Board of Education 5:30 PM Unified School District 443 Austen Board of Education Auditorium Dodge City Public Schools 1000 Second Avenue Ford County, Kansas Dodge City, Kansas

Agenda Item No. Item Person(s) Motion or Activity

Action Taken

1. Call to Order President Lisa Killion 2. Roll Call President Lisa Killion Present: Lisa Killion, Tammie West, Jeff Hiers, Traci

Rankin, Barbara Lundin Absent: Ryan Ausmus and Brian Winter

3. Executive Session(s) Moved – Jeff Hiers Seconded – Tammie West

At 5:30 PM, the Board entered an Executive Session for five (5) minutes, for the purpose of attorney/client privilege. The Executive Session also included: Brad Ralph, Board Legal Counsel; Alan Cunningham, Superintendent of Schools; and Susan Scherling, Executive Director of Human Resources.

Approved 5-0

. Return to Open Session The Board returned to Open Session at 5:35 PM.

Executive Session Moved – Tammie West Seconded – Barbara Lundin

At 5:38 PM, the Board of Education entered an Executive Session for one hour, for the purpose of discussion of personnel matters of non-elected personnel. The Executive Session also included: Dr. Pamela Torgerson, KNEA SW Kansas Uniserv Director; Maria Rojas, teacher; Susan Scherling, Brad Ralph, and Alan Cunningham.

Approved 5-0

Board of Education member, Brian Winter joined the Executive Session at 5:39 PM

Judy Beedles Miller, Assistant Superintendent for Elementary Education entered the Executive Session at 5:48 PM, and left the Executive Session at 5:58 PM.

John Montford, Principal at Sunnyside Elementary School, entered the Executive Session at 5:59 PM, and left the Executive Session at 6:26 PM

23Agenda Page No.


Page 2 of 3

Return to Open Session The Board returned to Open Session at 6:27 PM.

Executive Session Moved – Tammie West Seconded – Jeff Hiers

Following a brief break, the Board re-entered Executive Session at 6:37 for one hour for personnel matters of non-elected personnel. The Executive Session included: Alan Cunningham, Susan Scherling, Maria Rojas, Pamela Torgerson and Brad Ralph.

Approved 6-0

Instructional Coach Kelly Clark entered the Executive Session at 7:19 PM and left Executive Session at 7:26 PM.


Executive Session Moved – Tammie West Seconded – Traci Rankin

At 7:27 PM, the Board re-entered Executive Session for fifteen (15) minutes for personnel matters of non-elected personnel. The Executive Session included: Alan Cunningham, Susan Scherling, Maria Rojas, Pamela Torgerson and Brad Ralph.

Approved 6-0

Return to Open Session The Board returned to Open Session at 7:42 PM, at which time Susan Scherling, Pamela Torgerson and Maria Rojas left the meeting.

Executive Session Moved – Brian Winter Seconded – Jeff Hiers

At 7:48 PM, the Board re-entered Executive Session for ten (10) minutes for personnel matters of non-elected personnel. The Executive Session included: Alan Cunningham and Brad Ralph.

Approved 6-0


Executive Session Moved – Jeff Hiers Seconded – Brian Winter

At 7:58 PM, the Board re-entered Executive Session for five (5) minutes for personnel matters of non-elected personnel. The Executive Session included: Alan Cunningham, and Brad Ralph.

Approved 6-0


4. Approval of Recommendation

Moved – Brian Winter Seconded – Jeff Hiers

The Board of Education approved the non-renewal of the professional employee in accordance with the Resolution of

Approved 5-1

24Agenda Page No.


Page 3 of 3

Regarding the Non-Renewal of a Teacher Contract for 2013-2014

Non-Renewal for Maria Rojas’s teaching contract (Resolution 20130513C, originally approved on 05/13/2013).

Adjourn Meeting Moved – Tammie West Seconded – Brian Winter

Adjourn meeting at 8:06 PM Approved 6-0

These minutes were approved by the Board of Education, Unified School District 443, Ford County, Kansas, on Monday, August 12, 2013. ______________________________________ ______________________________________ Lisa Killion, President William R. Hammond, Clerk of the Board USD 443 Board of Education Unified School District 443

25Agenda Page No.

O:\AASupt Office\BOE\BOE Agenda\2013-14\20130812 Agenda\20130812 Bid Award for Band Orchestra Instruments.doc 8/7/2013



Subject: Approval of Purchase of Musical Instruments

Initiated By: William R. Hammond, Jason Richins and Mischel D. Miller

Attachments: Spreadsheets and Letter from the Director of Bands – Jason Richins

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: The three-year program to upgrade the band and orchestra instruments was approved by the Board of Education on July 1, 2013. Based on this plan, the school district will purchase band and orchestra instruments for the upcoming school year for Grades 6-12. A budget amount of up to $165,000 over three years (or an average of $55,000 per year) was also approved. Specifications for these instruments were prepared by the music department, requesting each bidder to bid on individual items as listed or on comparable quality instruments. Bid requests were sent to the following vendors: Brier and Hale Music, Johnson Music, Schmitte Music, Senseney Music, Shar Music, Southwest Strings, and Steve Weiss Music. CURRENT CONSIDERATIONS: Bids were opened in the office of the Executive Director of Business and Operations on July 2, 2013 at 2:00 PM. Bids were selected from Senseney Music, Steve Weiss Music, and Southwest Strings. FINANCIAL CONSIDERATIONS: The total cost of the instruments is $54,720.70. This amount is included in the FY2013-2014 operating budget, as directed by the Board of Education’s previous action. STAFF RECOMMENDATION: The Board of Education is respectfully requested to award the bids for band and orchestra instruments to the vendors recommended by Jason Richins, Director of Bands and Performing Arts Department Head and Wendy Mickey, Director of Orchestras, as the combination of “lowest and best” bids:

• Senseney Music, $41,192.00 • Southwest Strings, $8,789.75 • Steve Weiss Music, $4,738.95

RECOMMENDED ACTION:


BOARD ACTION: ________________________

26Agenda Page No.

August 4, 2013 President Killion, Members of the Board and Superintendent Cunningham: Musical instrument bids were sent to music retailers in July and were back within a week’s time. Mrs. Mickey, Director of Orchestras, and I have reviewed the bids and respectfully request that you accept wind instrument bids from Senseney Music, percussion instrument bids from Steve Weiss Music and string instrument bids from Southwest Strings. Specific instrument brands were requested by the USD443 instrumental music staff. The brands were selected based on the overall craftsmanship of the instruments, durability and tone quality. The district’s staff has years of experience with these brands and know that they are the right fit for our students. Quality instruments, though they are more expensive, will have a longer life expectancy, incur fewer repairs and produce a much richer tone. I am specifically requesting that we purchase the wind instruments from Senseney Music, even though Johnson Music gave an alternate brand of instruments for their bid that may seem a bit more cost effective. I would also like to recommend Steve Weiss Music for the percussion instrument bid. Steve Weiss Music is a dealership devoted exclusively to the selling of percussion instruments and is recognized as the leading percussion supplier in the United States. Their employees are musicians and check all the instruments they sell to guarantee that their quality will meet the needs of the buyer. I feel that using Steve Weiss Music will ensure that we will be getting the best instruments for our students at the most affordable prices. Thank you for your generosity in providing instruments for the USD443 students. Their lives are enriched through music and the opportunity wouldn’t be available for all students without the board’s financial support. Sincerely, Jason Richins USD443 Director of Bands

27Agenda Page No.

USD443 – Dodge City Public Schools

STRING INSTRUMENT BID Southwest Strings 1721 S. Cherrybell Strav Tucson, AZ 85713 Attention: Tiffany Johnson

Instrument Brand Model Quantity Bid Price Total Comments

Violin Klaus Mueller Maestro 320HTF

Full-4/4 4 $ 240.75 $ 963.00 would prefer Klaus Mueller Maestro or Franz Hoffmann Maestro w/fiberglass bow

Violin Hans Kroger Caprice 355HTF

Full-4/4 5 $ 348.75 $ 1,743.75 would prefer Hans Kroger or Carlo Lamberti Classic w/fiberglass bow

Viola Klaus Mueller Maestro Deluxe 420DHT15

15” 3 $ 329.50 $ 988.50 would prefer Klaus Mueller Maestro or Franz Hoffmann Maestro w/fiberglass bow, Dominant Strings, Thermoplastic Case (hard, shaped case)

Viola Klaus Mueller Maestro Deluxe 420DHT16

16” 3 329.50 $ 988.50 would prefer Klaus Mueller Maestro or Carlo Lamberti Sonata w/fiberglass bow, Dominant Strings, Thermoplastic Case (hard, shaped case)

Cello Klaus Mueller Maestro 620HT

3/4 1 $ 677.55 $ 677.55 would prefer Klaus Mueller Maestro or Franz Hoffmann Maestro w/fiberglass bow, D’Addario Prelude Strings, bag case

Cello Klaus Mueller Maestro 620HF

Full-4/4 2 $ 677.55 $1,355.10 would prefer Klaus Mueller Maestro or Franz Hoffmann Maestro w/fiberglass bow, D’Addario Prelude Strings, bag case

Cello Hans Kroger Caprice 655HF

Full-4/4 1 $ 1,254.35 $ 1,254.35 would prefer Hans Kroger Caprice or Carlo Lamberti Sonata w/fiberglass bow

Bass Klaus Mueller Prelude 725HFT

3/4 1 $ 819.00 $ 819.00 Would prefer Klaus Mueller or Franz Hoffmann w/fiberglass bow

*There will be no charge for shipping & handling for this order.

28Agenda Page No.


PERCUSSION INSTRUMENT BID Steve Weiss Music 2324 Wyandotte Road Willow Grove, PA 19090 Attention: Bill Bussone/Jeff Phipps

*original quote must be attached to the PO *”Do Not Duplicate” must be written on the PO

Instrument Brand Model Quantity Bid Price Total Comments Marching Snare Yamaha YAM-MS6313W 8 $210 $1680 Snare Carrier Yamaha YAM-RMPLS 8 $85 $680 Marching Tenors Yamaha YAM-MQL8023XW 1 $600 $600 Tenor Carrier Yamaha YAM-RM-PLQ 1 $125 $125 Tambourine Black Swamp BLA-TD1S 1 $135 $135 Snare Drum Case XL Protector XL-PC1404SDF/EB 1 $71 $71 Trap Case SKB SKB-TPX2 1 $325 $325 Drum Set Yamaha YAM-SCB0F57X 1 $710 $710 Cranberry Red with 20” Bass Drum Case Humes & Berg Enduro w/Foam

11 x 14 1 $87 $87

Drum Case Humes & Berg Enduro w/Foam 10 x 12

1 $80 $80


1 $84 $84


1 $77 $77

Shipping 84.95

29Agenda Page No.


WIND INSTRUMENT BID Senseney Music 2300 E. Lincoln Wichita, KS 67211 Attention: Jim Mareda


Flute Gemeinhardt 2SP 2 $234.00 $468.00 would prefer Yamaha or Gemeinhardt

Bass Clarinet Yamaha YCL221 2 $1,887.00 $3,774.00

Alto Sax Yamaha YAS23 7 $980.00 $6,860.00

Tenor Sax Yamaha YTS23 2 $1,200.00 $2,400.00

Trumpet Yamaha YTR2335 4 $565.00 $2,100.00

Trombone Conn 27H 10 $415.00 $4,150.00

Euphonium Yamaha YEP321 2 $1,750.00 $3,500.00 4‐valve for high school use

Marching Baritone Yamaha YBH301M 2 $1,750.00 $3,500.00

Concert Tuba Yamaha YFB621 1 $7,300.00 $7,300.00 high school student use

Sousaphone Yamaha YSH301 2 $3,500.00 $7,000.00 middle school student use (all fiberglass)

Stereo Direct Box Radial ProD2 1 $140.00 $140.00

*there is no shipping & handling for this order because Senseney will personally deliver all instruments to us.

30Agenda Page No.

USD443 – Dodge City Public Schools 8/1/2013

INSTRUMENT BID – BRIER & HALE MUSIC CO., INC. (620) 225-5333

Woodwind/Brass


Flute Yamaha YFL-221 2 525.00 1050.00

Oboe Yamaha YOB-241 2 1530.00 3060.00

Bassoon 1 No Bid

Bass Clarinet Yamaha YCL-221II 2 2060.00 4120.00

Alto Sax Yamaha YAS26 7 1190.00 8330.00 (Replaced the YAS 23, current model)

Tenor Sax Yamaha YTS26 2 1498.00 2996.00 (Replaced the YTS-23, current model)

Trumpet Yamaha YTR2330 4 682.00 2728.00 (Replaced the YTR-2335, current model)

Trombone Conn 27H 10 No Bid

Euphonium Yamaha YEP321 2 1985.00 3970.00 4-valve for high school use (piston)

Marching Baritone Yamaha YBH-301M 4 1942.00 7768.00

Concert Tuba Yamaha YBB-621 2 8195.00 16,390.00 high school student use

Sousaphone Yamaha YSH-301WC 4 4595.00 18,380.00 (Bid WITH hard case)

Percussion


Marching Snare Yamaha YAM-MS6313W 8 250.00 2000.00

Snare Carrier Yamaha YAM-RMPLS 8 109.00 872.00

Marching Tenors Yamaha YAM-MQL8023XW 1 715.00 715.00

Tenor Carrier Yamaha YAM-RM-PLQ 1 - - (not needed, above model comes with carrier)

Tambourine Black Swamp BLA-TD1S 1 No Bid

Snare Drum Case XL Protector XL-PC1404SDF/EB 1 No Bid

Trap Case SKB SKB-TPX2 1 359.00 359.00

Drum Set Yamaha YAM-SCB0F57X 1 No Bid

Electronics


Stereo Direct Box Radial ProD2 1 No Bid

(Bid Prices held for 60 Days)

31Agenda Page No.

32Agenda Page No.

Dodge City Instrument Request July 30, 2013 Prepared by Johnson Music, Hutchinson Ks. 620-662-0281 Armstrong Flute Mod. 104 2 $320.00 $640.00 Selmer Oboe 1492B 2 $1200.00 $2400.00 Selmer Bassoon 1432B 1 $3650.00 $3650.00 Selmer Bass Clar. 1430LP 2 $1600.00 $3200.00 Selmer A-Sax AS500 7 $900.00 $6300.00 Selmer T-Sax TS500 2 $1175.00 $2350.00 Bach USA Tmpt TR300 4 $450.00 $1800.00 Bach USA T-Bone TB301 10 $483.00 $4830.00 King Euphonium 2280 2 $1725.00 $3450.00 King March Baritone 1124 4 $1840.00 $7360.00 Holton Tuba ¾ size BB450 2 $2311.00 $4622.00 Conn Tube 4/4 12JW 2 $4736.00 $9742.00 Jup. Sousa w/case 596L 4 $3200.00 $12,800.00 Pearl March Snare w/ carrier FFX-1311/AXN33 8 $690.00 $5520.00 plus $100.00 for freight.. total $5620.00 Pearl March Tenor w/ carrier PMT-8023/AXN33 1 $1012.00 includes fgt. Pearl Fusion Drum kit w/ 20” Bass Drum VBL905/C232 $900.00 includes fgt.

33Agenda Page No.

O:\AASupt Office\BOE\BOE Agenda\2013-14\20130812 Agenda\20130812 Apple iMac Computer Purchases.docx 8/7/2013


Date: August 12, 2013 Subject: Approval of Purchase of Mac Computers

(Replacements) for Dodge City High School Video Production

Initiated By: Ray Wipf and Information Technologies

Attachments: Proposal

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: Computer-based applications available for students and staff continue to become more and more robust. As a result, computer requirements must continually be enhanced to successfully deliver necessary applications. Dodge City High School uses the Macintosh platform for Video Production and Graphic Design programs. CURRENT CONSIDERATIONS: As part of the USD 443 Computer Replacement Cycle, staff is recommending the purchase of twenty-five (25) Apple iMac, 21.5-inch, Quad-Core i7 computers for Dodge City High School. (Quad -Core i7 is Intel’s best Quad Core processor, and is recommended for video production and graphics design classes at DCHS). The school district is able to purchase directly from Apple Computer as a sole-source vendor. FINANCIAL CONSIDERATIONS: The cost to the school district will be $39,475 ($1,579 each) for this computer purchase. Funds for this project are available from this year’s computer account (4-07-1000-736-70-000). STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the purchase of twenty-five (25) Apple iMac, 21.5-inch, Quad-Core i7 computers from Apple Computer in the amount of $39,475, from the FY 2013–2014 computer account (4-07-1000-736-70-000). RECOMMENDED ACTION:


BOARD ACTION: ________________________

34Agenda Page No.

JApple Stoije for Education Institution

Proposal 210077^683

Proposer: Stephenie Hutchison

Thank you for your proposal dated 06/27/2013. Thedetails we've provided below are based on the terms assignedto account 38792, DODGE CITY USD 443

To access this proposal onli e, please search by referencing proposal number 2100777683.

Comments from Proposer:DCHS- Computer Replacment Cycle.

Please note that your order3e added when your order

subtotal does not include Sales tax or rebates. Sales tax and rebates, ifapplicable, willis processed.

How to OrderIf you would like to convert Jthis Proposal to an order, log into the Apple Store for Education Institution and click onProposals.Then search for this Proposal by entering the Proposal number referenced above.

Note: APurchaser login is jequired to order. To request Purchaser access for your Apple Account, please click onthe Apple Store for Educatibn Institution and select the 'Register* link from the store login page. Purchases under aProposal are subject to the^ terms and conditions of your agreement with Apple and the Apple Store for EducationInstitution.

Please contact us at 800-800-2775, ifyou have further questions or need assistance.

Theprices and specifications above correspond to those valid at the time the proposal was created and are subjectto change.

Copyright © 2013 Apple Inc. All rights reserved.

35Agenda Page No.

O:\AASupt Office\BOE\BOE Agenda\2013-14\20130812 Agenda\20130812 Replacement Projector Purchases.docx 8/7/2013


Date: August 12, 2013 Subject: Approval of Replacement of Classroom

Projectors


Attachments: Projector Details

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: Each classroom currently has a projector so that teachers have the ability to project a variety of videos, lessons, etc. to enhance student learning. CURRENT CONSIDERATIONS: Some of the projectors are not functioning well anymore, and need to be replaced. Replacement bulbs cost in excess of $300.00 each and are very difficult to find for older model projectors. Staff is recommending that all projectors at Ross Elementary and Soule Elementary be replaced. This purchase includes several spares and replacements for several other locations throughout the district. Staff will keep using the older projectors as replacements and/or for parts in other locations throughout the school district for as long as possible. Bids received are as follows:

Vendor Bid Amount SCW $44,004.08 Proactive Solutions $44,293.90 GovConnection $39,830.00 MNJ Technologies $44,325.20

FINANCIAL CONSIDERATIONS: The cost to the school district will be $39,830 ($569 each) for this projector purchase. Funds for this project are available from this year’s computer account (4-07-1000-736-70-000). STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the purchase of seventy (70) InFocus IN2126 Projectors from GovConnection in the amount of $39,830, to be paid from the FY 2013–2014 computer account (4-07-1000-736-70-000). RECOMMENDED ACTION:


BOARD ACTION: ________________________

36Agenda Page No.

InFocus IN2126 Projector Page 1 of 3

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IN2126

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IN2126

AvailabilityUsually Ships 7-10 Days

$699.00

The InFocus IN2126 widescreen network projector delivers ultra-bright 3200 lumen images and advanced networking to light up andconnect larger meeting rooms without breaking the bank.

Why choose the IN2126?

3200 lumens

Network connectivityWidescreen (WXGA) native resolutionHDMI 1.4 connectivityHigh 4000:1 contrast ratioSlim design and weighs only 4.8 lbs (2.17 kg)Crestron RoomView Connected and AMX Device Discovery

3D technology supports up to 120 Hz frame rate2-year limited warranty

Digital and network connectivity

A network projector for a great price

The IN2126 gives you network connectivity, high brightness, and HDMI connectivity at a groundbreaking low price that your financeand IT departments will love.

• Control and manage the IN2126 over your network• Use our free ProjectorNet software to set up email notifications, power-down scheduling, and receive theft prevention notices• HDMI 1.4 port for connecting with today's digital devices• Reports to Crestron RoomView without any programming at all• AMX Device Discovery is built in• 2-year limited warranty adds peace of mind

Top-notch image technology

High brightness and high contrast

The IN2126 projector is built to perform even at such a low price.

• 3200 lumens is ideal for large rooms or rooms with high ambient lighting• 4000:1 contrast ratio adds sharpness with darker blacks and whiter whites• Quality images and true-to-life colors with DLP® technology with InFocus BrilliantColor™ implementation

http://wwwJnfocusstorexom/projectors/projector-details.asp?itemid=27383 8/5/2013

37Agenda Page No.

InFocus IN2126 Projector

• Preset modesgiveyouthe best image quality on a beigewall, whiteboard, blackboard or othersurface• 3D-ready:project3D content to improvelearningand retention of complexconcepts

Easy to maintain

No filters to buy, clean, or replace

The IN2126networkprojectoris easy to maintainbecause there are no filtersto buy or replace.

• Rated for 24/7. non-stop operation• Lampdoor is on top for easy lamp replacement when the projectoris installed• Set up to receivean emailalertwhen the lampis nearingreplacementto reduce downtime

Compact, slim and light

Easy to share or install

The small size and lightweight of the IN2126 projector make it easy to move from room to room.

• Only weighs 4.8 lbs. (2.17 kg)• Slim design is only 2.7 inches (70 mm) tall• Projector can also be easily installed

What's in the Box

Projector w/lamp, power cord, VGAcable, remote, documentation

You May Also Wish to Consider

The following items are useful for enhancing your projection experience.

QVGA Cable (36ft/11M) $49.00SP-VGA-11M11 meter (36 feet) 15-pin VGA cable. Male connectors.

Replacement Lamp $229.00image Noi SP-LAMP-070Available Replacement Lamp

Universal Ceiling Mount $199.00PRJ-MNT-UNIVUse this mount to easily mount your meeting room orclassroom projector on the ceiling. This mount |is for projectors that weigh up to 25 lbs.

Manual Pull Down Screen: 120in. Diagonal $182.00SC-MAN-120

Manual Pull Down Screen, 120in. Diagonal, 4:3 Ratio





a

aMotorized Electric Screen: 100 in $888.00

SC-MOT-100

Motorized Electric Projector Screen: 100 in.. 4:3 ratio

Fixed Frame Screen: 100 in $900.00

SC-FF-100

Fixed Frame Projector Screen: 100 in., 4:3

Page 2 of 3

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*To respond toenvironmental concerns and disposal requirements regarding batteries in North America and Europe, InFocus no longershipsbatteries with itsprojector remote controls. Most remotes require two AA batteries tooperate. Pleasecheck your usermanual toconfirm.

©Copyright 1999-2013 InFocus Corporation. AM rights reserved.

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8/5/2013

38Agenda Page No.

O:\AASupt Office\BOE\BOE Agenda\2013-14\20130812 Agenda\20130812 Contracted READ 180 Services.docx 8/7/2013



Subject: Approval of Secondary Contracted Services – Scholastic, Inc.

Initiated By: Mischel D. Miller, Assistant Superintendent for Secondary Education

Attachments: None

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: READ 180/System 44, is a secondary reading intervention program, implemented in Dodge City over the past five (5) years. It is a comprehensive system of curriculum, instruction, assessment, and professional development strategies proven to raise reading achievement for struggling readers in grades 4–12+. READ 180 is designed for any student reading two or more years below grade-level, and leverages adaptive technology to individualize instruction for students and provide powerful data for differentiation to teachers. CURRENT CONSIDERATIONS: For continued implementation success, several teachers have been reassigned/placed as teachers of READ 180/System 44, in the middle schools and high school. This intensive program of remediation and achievement requires strategic planning and support for proper implementation. The use of services from highly trained and qualified Scholastic trainers, will provide thorough planning and support for teachers to successfully implement READ 180/System 44, in the classroom. FINANCIAL CONSIDERATIONS: The cost of ten (10) contracted service days through June 30, 2014 is $19,999.00 will be paid from the budget for District-Wide Consultants (Account No. 14-15-2210-320-00-000). STAFF RECOMMENDATION: The Board of Education is respectfully requested to ratify the purchase of contracted services from Scholastic for the 2013-2014 school year in the amount of $19,999.00, to be paid from the budget for District-Wide Consultants (Account No. 14-15-2210-320-00-000). RECOMMENDED ACTION:


BOARD ACTION: ________________________

39Agenda Page No.

O:\AASupt Office\BOE\BOE Agenda\2013-14\20130812 Agenda\20130812 DCHS Track Equipment.docx 8/7/2013


Date: August 12, 2013 Subject: Approval of Track and Soccer Equipment at Dodge City High School

Initiated: William R Hammond

Attachments: Bid Tabulation


BACKGROUND INFORMATION: The district’s grade level reorganization resulted in the need for additional outdoor athletic facilities. Schwab-Eaton, P.A. Consulting Engineers has substantially completed a district wide outdoor athletic facility plan. The plan’s first priority was to build a track and field at DCHS to relieve practice conflicts at Memorial Stadium. There are no plans to move varsity football or track competitions from Memorial Stadium but rather to provide a practice venue, with the possibility of non-varsity competitions. Soccer may be an exception to this policy. The Board voted on November 12, 2012 to engage Schwab-Eaton, P.A. to prepare detailed plans and specifications for the project. On January 28, 2013, the Board approved the specifications for the project. Bids were approved by the Board on March 4, 2013. CURRENT CONSIDERATIONS: With the completion of the track and field practice facility, the focus is now on equipping the field for use. Bid specifications have been prepared, placed on the district website and sent to seven vendors. Bids have been received from four vendors for track and field equipment and three vendors for the soccer equipment. Bids have been evaluated. All met specifications, except for the Future Pro hurdles. FINANCIAL CONSIDERATIONS: Equipment for the practice facility, in the amount of $62,196.24, will be paid from the Capital Outlay account. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the bid from Athco in the amount of $2,753.24, the bid from UCS in the amount of $51,448.00, and the bid from Future Pro in the amount of $7,995 to be paid from the Capital Outlay account. The Board is further requested to authorize the Board Clerk to sign a contract, subject to review by Board Counsel and issue a purchase order for same. RECOMMENDED ACTION:


BOARD ACTION: ________________________

40Agenda Page No.

Sports Connection Athco UCS Future Pro AAE Nill Brothers

Unit Extended Unit Extended Unit Extended Unit Extended

TRACK AND FIELD EQUIPMENT

Grand Prix Starting Blocks 10 390.00$ 3,900.00$ 207.16$ 2,071.60$ 250.00$ 2,500.00$ NB NB Late

Starting Block Caddy (holds 10) 1 1,200.00$ 1,200.00$ 681.64$ 681.64$ 932.00$ 932.00$ NB NB bid

International Series Fixed Weight Hurdles 41" Board 88 198.50$ 17,468.00$ 187.55$ 16,504.68$ 128.50$ 11,308.00$ 105.50$ 9,284.00$ Not

Pole Vault & Standards 1 33,790.00$ 33,790.00$ 23,601.60$ 23,601.60$ 22,400.00$ 22,400.00$ NB NB accepted

UCS Spirit Pole Vault Crossbar 1 88.00$ 176.00$ 124.82$ 249.64$ 60.00$ 120.00$ NB NB

High Jump Pit 2 10,725.00$ 21,450.00$ 8,908.90$ 17,817.80$ 6,250.00$ 12,500.00$ NB NB

8500 High Jump Standards 2 723.20$ 1,446.40$ 706.22$ 1,412.44$ 500.00$ 1,000.00$ NB NB

UCS/Spirit High Jump Crossbar 2 88.00$ 176.00$ 123.48$ 246.95$ 60.00$ 120.00$ NB NB

Foam Plug Insert for Pole Vault 1 3,100.00$ 3,100.00$ NB NB 2,000.00$ 2,000.00$ NB NB

Weather Cover 1 2,620.00$ 2,620.00$ 2,681.80$ 2,681.80$ 2,000.00$ 2,000.00$

SOCCER GOALS

Evolution EVO 2.1 1 Pair 8,283.00$ 8,283.00$ 7,995.00$ 7,995.00$ 8,568.00$ 8,568.00$

TOTAL 888.80$ 2,753.24$ 33,398.50$ 51,448.00$ $7,995.00 7,995.00$

41Agenda Page No.

O:\AASupt Office\BOE\BOE Agenda\2013-14\20130812 Agenda\20130812 Bright Beginnings Architectural Services.docx 8/7/2013


Date: August 12, 2013 Subject: Approval of Architectural Services for

Bright Beginnings

Initiated: William R Hammond

Attachments: Concept Plans, GLMV Architecture letter dated April 2, 2013


BACKGROUND INFORMATION: Dodge City Public Schools operates Bright Beginnings, an early childhood education program. The Bright Beginnings programs are operated from buildings A, B and C located at 200 W Comanche and the Family Resource Center at 1900 1st Ave. Previously, the district added a parking lot on the southwest corner of the building. This allows parents to park and walk their children directly to a classroom, a requirement by Head Start. Building administration has requested that the offices be moved to a location that would provide monitoring opportunities of the entrance by the parking lot, creating a more secure environment for the school. CURRENT CONSIDERATIONS: Building administration, building leadership and district administration met with Tom P. Montgomery to develop a plan to maximize space utilization at Bright Beginnings and classroom space to accommodate growth. Bright Beginnings, due to mid year separations, had funding available that had to be encumbered by June 30th and expended by September 30, 2013. FINANCIAL CONSIDERATIONS: Seventy percent of the cost for these architectural services, $21,595, will be paid from the Bright Beginnings/Head Start Fund and thirty percent of the cost, $9,255, will be paid from the Capital Outlay account. STAFF RECOMMENDATION: The Board of Education is respectfully requested to ratify the contract with GLMV Architects in the amount of $28,850, plus reimbursable expenses of $2,000, for a total of $30,850. $21,595 will be paid from the Bright Beginnings/Head Start fund and $9,255 will be paid from the Capital Outlay fund. RECOMMENDED ACTION:


BOARD ACTION: ________________________

42Agenda Page No.

43Agenda Page No.

44Agenda Page No.

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45Agenda Page No.

O:\AASupt Office\BOE\BOE Agenda\2013-14\20130812 Agenda\20130812 CMS Furniture Roberts Hutch Line.doc 8/7/2013



Subject: Approval of Furniture for Comanche Middle School

Initiated By: William R. Hammond

Attachments: Roberts Hutch-Line, Inc. Quote dated 7/17/13

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: Administration has been notified by Marc Woofter, Principal of Comanche Middle School, that due to anticipated increased enrollment, additional classroom furniture will be required. CURRENT CONSIDERATIONS: Chris Meyer, District Maintenance Supervisor, priced the requested classroom furniture from the Department of Administration Division of Purchasing bid. Robert Hutch-Line, Inc. is the vendor of record. A purchase order has been issued to so the furniture will be available for the start of school. FINANCIAL CONSIDERATIONS: $22,159, including a delivery and installation fee of $425, will be paid from the Capital Outlay budget. STAFF RECOMMENDATION: The Board of Education is respectfully requested to ratify the purchase of the furniture for Comanche Middle School purchased from Roberts Hutch-Line, Inc., in the amount of $22,159 to be paid from the Capital Outlay budget. RECOMMENDED ACTION:


BOARD ACTION: ________________________

46Agenda Page No.

47Agenda Page No.

O:\AASupt Office\BOE\BOE Agenda\2013-14\20130812 Agenda\20130812 Sunnyside Prof Dev.doc 8/7/2013



Subject: Approval of 2013-2014 Staff Development Activities for Sunnyside Elementary

Initiated By: Judy Beedles Miller

Attachments: None

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: Southwest Plains Regional Service Center (SWPRSC) from Sublette, Kansas, offers a variety of workshops, services, and support to help school districts improve student learning. Unified School District 443 has utilized and benefited from SWPRSC assistance on many occasions. SWPRSC is scheduled during the 2013-14 school year to assist and support Sunnyside Elementary as an identified Focus School by KSDE. CURRENT CONSIDERATIONS: The Kansas Learning Network (KLN) conducted a needs assessment in January 2013, to assist Sunnyside in determining interventions to address the identified needs of the building. Five consultants from SWPRSC will support Sunnyside during the 2013-14 school year with research-based teaching strategies, explicit teaching, building leadership, instructional coaching, parent activities, iPad initiatives, etc. The cost of services approved by KLN for SWPRSC is $39,826.48. This cost will be paid as the services are completed. As a focus school, Sunnyside will receive 10% of the school district’s total Title 1 budget, amounting to approximately $145,000 per year for three years, depending on the annual Title 1 allocation. FINANCIAL CONSIDERATIONS: The costs for Sunnyside Elementary to utilize the services from SWPRSC are budgeted and will be paid from the following funds for the 2013-14 school year.

• $15,787 from Fund 49 (49-2010-321-07-040 - Title 1-Carryover) • $24,039.48-Fund 50 (50-2210-321-07-040 - Title 1-Regular Fund)

STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the Professional Development costs for Sunnyside Elementary provided by Southwest Plains Regional Service Center, to be paid from the 2013-2014 Title 1 and Title1 Carry-Over budgets. RECOMMENDED ACTION:


BOARD ACTION: ________________________

48Agenda Page No.

O:\AASupt Office\BOE\BOE Agenda\2013-14\20130812 Agenda\20130812 Apple iPad Purchases for Ross.docx 8/7/2013


Date: August 12, 2013 Subject: Approval of Purchase of Apple iPads


Attachments: Apple Quote, Bretford PowerSync Cart Information, TekCab 32 Cart Information, iPad Implementation Plan, and iPad Implementation Budget Reviewed By: Administrative Cabinet

BACKGROUND INFORMATION: Tablet computers are becoming more powerful and have educational impacts yet to be fully realized. There are currently about 700 iPad2 devices used by students throughout the school district. All teachers currently have an iPad2, 16GB. CURRENT CONSIDERATIONS: As a continuing project to take the district to a new level with instructional technology, the purchase of additional Apple iPad devices is recommended for student and teacher use throughout the district. Utilizing this technology helps bridge the gap between traditional methods of teaching and 21st Century learning. Included in the purchase are:

Description Count Cost Cost Extension Student iPad4’s-16GB from Apple Computer 400 $479.00 $191,600.00 Teacher iPad4’s-32GB from Apple Computer 500 $579.00 $289,500.00 Charging/Sync Stations from Apple Computer (Lightning) 4 $2,799.95 $11,199.80 Charge-only Stations for Ross from TekCab (or equivalent) 18 $1,100 $19,800.00 App Allowance from Apple Computer 400 $20.00 $8,000.00 Cases for student iPads from Vendor with lowest bid 400 $15.00 $6,000.00

Total $526,099.80

Teachers’ current iPad2, 16GB will be upgraded to an iPad4, 32GB (latest generation), with the current iPad2 devices re-formatted for use in the school district’s Kindergarten and First Grade classrooms. FINANCIAL CONSIDERATIONS: With the exception of the iPad cases and the TekCab charge-only stations, the school district is able to purchase directly from Apple Computer as a sole-source vendor. The cost to the school district for the total purchase shall not exceed $526,099.80. Funding is available from the Capital Outlay Fund, as a result of unencumbered FY13 cash balances transferred to Capital Outlay as Board-designated iPad Initiative Funds. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the purchase of 500 Apple iPad, 32GB devices for teachers, 400 Apple iPad4, 16GB devices for students, 4 Charging/Sync Stations for Ross Elementary classrooms, and 400 App allowances of $20.00 each from Apple Computers in the total amount of $500,299.80. The Board of Education is also respectfully requested to approve the purchase of 400 cases ($6,000.00) and 18 charge-only stations ($19,800.00) for student iPads from qualified vendors with the lowest and best quote. RECOMMENDED ACTION:

Approval Information Discussion BOARD ACTION: ________________________

49Agenda Page No.

Apple Inc. Education Price QuoteCustomer: Alan Cunningham

DODGE CITY UNIF SCH DIST 443

6292271700 [email protected] email

Apple Inc: Eileen Crowley12545 Riata Vista Circle

MS: 183-IES

Austin, TX 78727800-800-2775 X42803 ph800-590-0325 fax

[email protected] email

Apple Quote:

Quote Date:

Quote Valid Until:

Quote Comments:

Part

Number

2200617106

2-Aug-2013

2-Sep-2013

Details & Comments

BH928LL/A iPad with Retina display Wi-Fi 16GB - Black (10Pack)Student iPad

BH929LL/A iPad with Retina display Wi-Fi 32GB - Black (10Pack)Teacher iPad

40

50

Unit ListPrice

4,790.00

5,790.00

Edu List Price Total

Total Discount

Extended Disc. Sub Total

eWaste Fee / Recycling Fee

Unit DiscountPrice

4,790.00

5,790.00

Extended Disc.

Price

191,600.00

289,500.00

481,100.00

0.00

481,100.00

0.00

Extended Disc. Total Price* 481,100.00

*ln most cases Extended discounted Total price does not include Sales Tax*lf applicable, eWaste/'Recycling Fees are included. Standard shipping is complimentary

Completing your order is easy:

*Reference Apple Quote number 2200617106 on your Purchase Order*Fax a copy of this quote along with your Purchase Order to 800-590-0325:

Apple Inc.12545 Riata Vista Circle

MS: 183-IES

Austin, TX 78727

THIS ISA QUOTE FORTHE SALE OF PRODUCTS OR SERVICES. YOUR USE OF THISQUOTEISSUBJECT TO THE'FOLLOWING PROVISIONS:

A ANY ORDERTHAT YOU PLACEIN RESPONSETO THIS QUOTE WILL BEGOVERNED BY(1) ANY CONTRACT IN EFFECTBETWEEN APPLEINC. ("APPLE") AND YOU AT THE TIMEYOU

PLACETHE ORDER OR (2), IFYOU DO NOT HAVEA CONTRACT IN EFFECTWITH APPLECLICK HERETO APPLY FOR A CONTRACT.B. IF YOU USEYOUR FORM OF PURCHASE ORDER TO PLACE AN ORDER IN RESPONSE TO THIS QUOTE, APPLE REJECTSANY TERMS SET OUT ON THE PURCHASE ORDER THAT ARE

INCONSISTENT WITH OR IN ADDITION TO THE TERMS OF YOUR AGREEMENT WITH APPLE.

C YOUR ORDER MUST REFER SPECIFICALLY TO THIS QUOTE AND IS SUBJECT TO APPLE'S ACCEPTANCE.D. UNLESS THIS QUOTE SPECIFIES OTHERWISE, IT REMAINS IN EFFECTUNTIL2-Sep-2013 UNLESS APPLEWITHDRAWS IT BEFORE YOU PLACEAN ORDER, BYSENDING NOTICEOF

ITS INTENTION TO WITHDRAW THE QUOTE TO YOURADDRESS SET OUT IN THE QUOTE. APPLE MAYMODIFYANY PROVISION OF THIS QUOTE, OR CANCELANY ORDERYOUPLACE PURSUANT TO THIS QUOTE, IF THIS QUOTE CONTAINS A TYPOGRAPHIC OR OTHER ERROR.

Document rev 1.0

Terms & Use | Privacy Policy | Terms & Conditions

Copyright © 2012 Apple Inc. All rights reserved.

SEA#

Opportunity ID: 137396858

Date of last revision - April 27th, 2012

50Agenda Page No.

PowerSync Cart for iPad | Apple Product Guide Page 1 of 3

APPLE PRODUCT GUIDE

Products iOS Deployment Resources Support Where to Buy

PowerSync Cart for iPad

0 IL_Jis, s a a

* 9 * S

Made for iPad. 30 of them.

The PowerSync Cart for iPad allows you to store, charge, sync, and transport up to 30 iPad

devices at a time. Building on our award winning designs, the PowerSync Cart for iPad will

allow you to bring an iPad learning lab - 30 devices - to any room in your building, and keep

your content in sync with iTunes®.

LU

t

OPTIMIZED

CHARGING

POWER

30 IPAD SYNC

OVER 1 USB

LED CHARGE

STATUS

OVERVIEW

LASER-CUT

NUMBERING

SYSTEM

This new design features the industry's first 30-device

power system designed for iPad, providing full 2.1A DC

charging power to all iPad devices. And when

connected to your Mac, the PowerSync Cart for iPad

automatically switches over to a USB 2.0 mode for

simultaneous syncing.

The PowerSync Cart for iPad allows you to connect up

to 30 iPad devices to your Mac, allowing you to

simultaneously install apps, books, videos, music, and

Podcasts to each iPad, according to your specifications.

While charging, the Charge Status LEDs, located on top

of the cart, indicate the charge status of each group of

10 iPad devices, numbered 1-10, 11-20, and 21-30.

When all the iPads in a given group are charged, the

corresponding LED will change from amber to green.

The PowerSync Cart for iPad features a laser-cut

numbering system, helping you keep your iPads

organized in the cart. Each slot features an included 30-

pin or Lightning to USB cable for charging and syncing.

http://apple.bretford.com/products/powersynccartforipad/

^,^™ J,

WBB*

360°

Now Available with Lightning

The Bretford PowerSync Cart for iPad with Retina

display (Lightning) is now available from Apple in

North America. Part Number HB716LL/A.

Made for

iPad

MANUALS & DOWNLOADS

• Brochure

• Owners Manual

• Dock & Lock Assembly Instructions

• Case Fit Guide - PowerSync Cart for iPad

• Cable Replacement Instructions

TECH SPECS

• Compatible with all models of iPad

8/7/2013

51Agenda Page No.

VisualEdTech, Inc.3 Beaver Point Trail, Wharton, NJ 07885v 888-410-1380 Fx 888-410-1911

www.visualedtech .com Veteran owned and operated

TekCab Stak 32Store and Charge up to 32 iPads

:••'.• :•••••'•'

Two 16 capacity cabinets, containing:One 16 AC outlet Power Strip, with FIXED drawer base.Wire management dividers.1" wide divisions fits most iPad Cases.

16-Gauge Steel, 3-point key locking mechanism.Rear locking access hatch.

19 cabinet color choices with matching top laminate top.Dimensions: 22.75" D x 20" W x 36" H - 115 pounds

$929.00 _ # / \0£>. oo

Module ConfigurationsTK-16 Single Module

16 Tablet Capacity includes 16 OutletsNo Base / No Laminate Top / Stackable (3 Maximum)

$429.00Optional Laminate top $99.00

^^

TKP-16

M 1HHP

16 Tablet Capacity includes 16 Outlet Power StripMobile Drawer Base 5" Caster / Laminate Top

$729.00

TKT-16

16 Tablet Capacity includes 16 Outlet Power StripFixed Drawer Base / Laminate Top

$679.00

FREIGHT ESTIMATE:

300 Units / One Delivery Point / DOCK TO DOCK = $7,602.50Two Tractor Trailers

52Agenda Page No.

RE: iPad Implementation Plan August, 2013

August 20131. Order 400 Student iPad4’s 16GB (400 x $479) = 191,600.00$ 2. Order 500 Teacher iPad4’s 32GB (500 x $579) = 289,500.00$ 3. Order 4 iPad charging/sync carts for Ross Elementary @ $2,799.95 ea. 11,199.80$ 3. Order 4 iPad charging/sync carts for Ross Elementary @ $1,100 ea. 19,800.00$ 5. Cases (400 @ $15.00 EA.) *Teacher devices already have cases 6,000.00$

6. Apps (400 @ $20.00 per iPad) 8,000.00$ 526,099.80$

September 2013

1. By September 10, prepare and deliver 200 iPad2’s for Ross Kgn. and 1st Grade classrooms2. By September 10, prepare and deliver 400 iPad4’s for Ross Grades 2-5 classrooms3. By September 10, prepare and deliver all teacher iPad4's, picking up current devices for use in K-14. Order 825 Student iPads for distribution by October 10 to: 335,300.00$

2B, 2C, 2L, 2M, 2N, 2S, 2SS x 25 ea. = 350 Student iPads

1WG = 25 iPads

4DCMS and 4CMS x 25 ea. = 200

DCHS = 250 iPads

5. Order 12 iPad charging carts for various schools @$1,100 ea. 13,200.00$ 6. Order 12 charge/sync Stations (2 ea. For DCMS and CMS @ $2,799.95 ea.) 33,599.40$ 7. Order 4 Mac Sync Computers (2 ea. For DCMS and CMS @ $1,099.00 ea.) 4,396.00$

8. Casper MDM Services (825) @ $5.00 ea., annually 4,125.00$ 9. Cases (825 @ avg. $20.00 ea.) 16,500.00$ 10. Apps (825 @ $20.00 per iPad) 16,500.00$

423,620.40$ October 2013

1. By October 10, prepare and deliver 200 iPad2’s for Ross Kgn. and 1st Grade classrooms2. By October 10, prepare and deliver 400 iPad4’s for Ross Grades 2-5 classrooms3. ByOctober 10, prepare and deliver all teacher iPad4's, picking up current devices for use in K-14. Order 825 Student iPads for distribution by November 10 to: 335,300.00$


1WG = 25 iPads


DCHS = 250 iPads



423,620.40$ November 2013

1. By November 10, prepare and deliver 200 iPad2’s for Ross Kgn. and 1st Grade classrooms2. By November 10, prepare and deliver 400 iPad4’s for Ross Grades 2-5 classrooms3. By November 10, prepare and deliver all teacher iPad4's, picking up current devices for use in K-14. Order 825 Student iPads for distribution by December 10 to: 335,300.00$


1WG = 25 iPads


DCHS = 250 iPads



423,620.40$ 1,796,961.00$

53Agenda Page No.

December 20131. By December 10, prepare and deliver 825 iPad4’s (#2 - #6, above) to:

• 2B, 2C, 2L, 2M, 2N, 2S, 2SS x 25 ea. = 350 Student iPads

• 1WG = 25 iPads

• 2DCMS and 2CMS x 25 ea. = 200

• DCHS = 250 iPads

2. Order…….. Remaining to be ordered - 2200 iPad 4's, plus peripheral devices/equipment. (c. $1.6M)

During this time, all remaining iPad2’s (except those already prepared for Ross Elementary’s K-1 classrooms) are re-formatted and made ready for distribution to remaining K-1 classes across the school district by January 10, 2014.

This plan results in 4000 student iPads in place by December 10, 2013, as well as 500 teacher iPads. It does not reflect the ancillary costs for cases, MDM, apps, sync stations, etc. (I probably need to go ahead and calculate these costs for each month or to purchase them all at one time.)

The initial classroom sets of iPad4's at the elementary level will be offered to those pilot teachers who have shared a classroom set with another teacher. This would allow them to go one-to-one in their respective classrooms. Following that, the additional new classroom sets of iPads each month would be offered to teachers who have self-identified as ready to implement them in their respective classrooms, and who have completed staff development or demonstrated a level of skill that would indicate the potential for successful integration of this technology. This could result in, for example, three classroom sets going to one elementary school in a given month and only one to another elementary school, if this is reflective of the number of teachers “stepping forward’ to request them.

In January 2014, the district would have to option to continue the month-to-month integration, or to complete the one-to-one plan all at one time.

54Agenda Page No.

O:\Admin Cabinet\Ipad Initiative\20130812 iPad numbers8/7/2013

Sch K 1 2 3 4 5 6 7 8 9 10 11 12TOTAL

Stu iPads

Tchr iPad 2's

Current Students

iPad 2

Current iPad Carts

Student iPad 2's

(K-1 + Alt)

Student iPads w/ Retina (Gr. 2-12)

Teacher iPads w/

Retina

Casper Mobile Device Mgmt. Cases Apps

Charge Station

carts

Charge & Sync

Station carts

Sync Station (Mac) Ear Buds Stylus

B 59 61 60 57 56 64 357 27 50 2 120 237 27 12 5

C 44 44 47 47 45 51 278 19 50 2 88 190 19 5 5

L 57 79 69 62 68 66 401 27 50 2 136 265 27 12 5

M 70 83 73 62 61 67 416 26 50 2 153 263 26 12 5

NW 70 72 75 63 68 65 413 27 50 2 142 271 27 12 5

R 95 99 91 82 93 84 544 33 75 3 194 350 33 18 4

SO 47 49 39 23 27 37 222 20 50 2 96 126 20 8 5

SS 59 76 61 63 68 61 388 27 50 2 135 253 27 12 5

WG 12 25 25 22 17 22 123 9 50 2 37 86 9 4 1

DCMS 229 248 246 723 61 50 2 723 61 18 6 2

CMS 224 241 227 692 62 50 2 692 62 18 6 2

DCHS 519 441 353 455 1768 116 105 4 1768 116 0 0 0

Alt ED 7 25 1 25 7

Yville 7 ?? ?? 7

TEC 3 ?? ?? 3

513 588 540 481 503 517 453 489 473 519 441 353 455 6325 471 705 28 1126 5224 468 6850 6150 6850 131 52 4 6325 2000

iPad 2's -$ 479.00$ 579.00$ 5.00$ 20.00$ 20.00$ 1,100.00$ 2,799.95$ 1,099.00$ 2.00$ 2.00$

-$ 2,502,296$ 270,972$ 34,250$ 123,000$ 137,000$ 144,100$ 145,597$ 4,396$ 12,650$ 4,000$ 3,378,261$ Annual One-time* Annual One-time One-time One-time

BB 10 75 2 (Est.10%/Yr)

Assumptions:1. Move all current teacher and student iPad 2's to Kindergarten and First Grade Classrooms2. Also, iPad 2's to Yville, Alt Ed, and TEC Students

iPad 1's

11761101

55Agenda Page No.

O:\AASupt Office\BOE\BOE Agenda\2013-14\20130812 Agenda\20130812 Migrant Education Program.doc 8/7/2013


Date: August 12, 2013 Subject: Approval of Migrant Student Education Project

Initiated By: Mischel Miller and Robert Vinton

Attachments: Educational Proposal

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: Each year, USD 443 receives funds for the Migrant Education Program (MEP). The funds generated through the MEP are supplemental and must follow migrant students. Consequently, per Federal law, funds expended and services offered through this program must be used for migrant students. Additionally, since the funds are supplemental, services provided to students must be above and beyond what the district offers to all students. CURRENT CONSIDERATIONS: The USD 443, Migrant Education Program, is requesting to partner with CoolSpeak, a nationally recognized consulting firm specifically created and designed to work innovatively with At-Risk Migrant students and parents. The purpose of the project is to provide secondary migrant students an academic enrichment program in reading and writing while motivating students and parents to work collectively toward commonly developed goals. FINANCIAL CONSIDERATIONS: The cost for all 2013-2014 events is $29,000.00. Funds are budgeted in the 2013-2014 Migrant Education budget (4.51.2200.320.00.000). STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve Migrant Education Program’s 2013-2014 partnership with CoolSpeak to provide secondary migrant students and their parents an academic enrichment program in reading, writing and goal-setting, at a cost of $29,000 to be paid from the Migrant Education budget (4.51.2200.320.00.000). RECOMMENDED ACTION:


BOARD ACTION: ________________________

56Agenda Page No.

Migrant Education Project

• 2 separate rallies to kickoff the school year. Each assembly would have approximately 80 students.

o CoolSpeak would provide 1 speaker/facilitator for each of the events o CoolSpeak would like to request assistance from the MEP staff to help deliver the

program. This would give them hands on experience, an opportunity to create a different type of relationship with their students, and begin the train the trainer model.

o The fee for each event would be $5K plus travel and lodging. Totaling $10K • 1 Parent rally to kick off the school year

o This event can be for all parents of all schools and can be shorter in time, depending on the day and facilities available to us

o 1 CoolSpeak would provide 1 speaker/facilitator for this event o The fee for this training would be $3K plus travel and lodging which could be the

same travel and lodging for the student training assuming I am the one delivering the student session the day prior or after this event.

• 2 Writing focused webinars delivered by the World champion of spoken word, Mr. Joaquin Zihuatanejo

o CoolSpeak would provide an outline of the webinar to the staff in order for them to prep prior to each webinar.

o Since these are webinars the schools can gather the students so that the webinars are broadcast simultaneously.

o The fee for each webinar is $1.5K. Totaling $3K • 2 separate rallies to follow up on the kickoff events. These events can take place towards

the very beginning of the calendar year in January. o CoolSpeak would provide 1 speaker/facilitator for each of the events o CoolSpeak would like to request assistance from the MEP staff to help deliver the

program. This would give them hands on experience, an opportunity to create a different type of relationship with their students, and begin the train the trainer model.

o The fee for each event would be $5K plus travel and lodging. Totaling $10K • 1 celebration year-end closing event to celebrate our successes.

o CoolSpeak will provide 1 speaker/facilitator for this event. However, if you all are able to cover the travel and lodging fees for our other 3 facilitators it would be great to bring them in too.

o The fee for this event would be $3K plus travel and lodging • The grand total for all events listed above is $29K plus travel and lodging fees.

o This would allow us to work with both students and parents year-round. o We can create an online social media component for this particular MEP group o We would request some sort of tracking of academic, and non-academic,

progress. o We would like to request this particular program be showcased at NASDME or

the annual OME conference as a best practice, which it will become. o The fees quoted are at a discounted introductory price. The typical fee for such a

program is over $40K.

57Agenda Page No.

O:\AASupt Office\BOE\BOE Agenda\2013-14\20130812 Agenda\20130812 Teacher Vacancies.doc 8/7/2013



Subject: Teacher Vacancies Update

Initiated By: Susan Scherling, Executive Director of Human Resources

Attachments: None

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: USD 443 has announced certified staff openings for the 2013-14 school year. In addition to electronically posting the openings, USD 443 staff attended several University Teacher Career Fairs in Kansas during the 2012-13 school year to personally acquaint the pool of teacher candidates with the opportunities available with USD 443. CURRENT CONSIDERATIONS: The electronic venues used to post positions include:

USD 443 district web site: www.usd443.org Including the USD 443 Twitter and Facebook postings KEEB web site: www.kansasteachingjobs.com Hire Kansas Talent Consortium University Placement listings in NE, CO, MO, OK

The Executive Director of Human Resources will review staff hiring confirmations for the 2013-14 school year. FINANCIAL CONSIDERATIONS: There are no financial considerations for this report. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive the update regarding staffing for the 2013-14 school year. RECOMMENDED ACTION:


BOARD ACTION: ________________________

58Agenda Page No.

O:\AASupt Office\BOE\BOE Agenda\2013-14\20130812 Agenda\20130812 Board Policy GBRCA.doc 8/7/2013



Subject: Board of Education Policy GBRCA: Required Staff Training

Initiated By: Susan Scherling Executive Director of Human Resources

Attachments: Board Policy GBRCA


BACKGROUND INFORMATION: All USD 443 staff currently complete annual training for Bloodborne Pathogen Exposure, Sexual Harassment, and Hazardous Waste Exposure and Control. CURRENT CONSIDERATIONS: Continued requirements have/will necessitate additional annual required training of all staff to ensure the protection, safety, and rights of individuals – and to verify that the district has met the mandated compliance requirements. FINANCIAL CONSIDERATIONS: There are no financial considerations for this report. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the first reading of USD 443 Board Policy GBRCA. RECOMMENDED ACTION:

Approval (Second Reading, August 26, 2013) Information (First Reading, August 12, 2013) Discussion

BOARD ACTION: ________________________

59Agenda Page No.

Office of Human Resources

Dodge City Public Schools · Unified School District 443 · Dodge City, Kansas 1000 N 2nd Ave / Room 104 · Dodge City, KS 67801-4415 (620) 317-1004 TELEPHONE / (620) 227-1695 FACSIMILE

Susan E. Scherling, Executive Director of Human Resources · [email protected] Rosa Aleman – Employment Specialist; Mindy Rehmert – Applications Specialist; Marcia Gutierrez – Benefit Specialist; Yalanda Tieben – District Records Secretary; Claudia Alvarez - Receptionist

GBRCA Required Staff Training All employees are required to complete annual training in areas that address mandated compliance requirements, and other programs that enhance protection, safety, and the rights of individuals. These programs shall include, but not be limited to the following, and which may be increased as safety and individual protections issues are identified as significant by the Board of Education:

Bloodborne Pathogen Exposure; Hazardous Waste Exposure and Control; Sexual Harassment; Identification and Control Bullying Behavior; and Slips, Trips and Falls.

Training will be available online and/or in person, and shall be eligible for PDC and CDC points as provided in the Board of Education-approved Professional Development Council and Classified Development Council Handbooks. Policy References: GBRC-Professional Development; GARA-Bloodborne Pathogen Exposure Control Plan; GAAC-Sexual Harassment

60Agenda Page No.

O:\AASupt Office\BOE\BOE Agenda\2013-14\20130812 Agenda\20130812 Back to School Staff Welcome.docx 8/7/13


Date: August 12, 2013 Subject: 2013-2014 Back-to-School Convocation -

Monday, August 19, 8:00 AM at DCHS

Initiated By: Yvonda Acker

Attachments: None


BACKGROUND INFORMATION: Dodge City USD 443 hosts an “All Staff Breakfast” and Welcome back meeting on the first day of each new school year. CURRENT CONSIDERATIONS: This year’s breakfast and staff meeting is scheduled for Monday, August 19, at Dodge City High School. The day will begin with breakfast, provided by the School Nutrition Program, from 7:00 AM until 7:45 AM, followed by an all-staff meeting and introductions at 8:00 AM. FINANCIAL CONSIDERATIONS: Funds are budgeted annually for this activity. STAFF RECOMMENDATION: The Board of Education is respectfully requested to join the staff of Dodge City USD 443 for the “Back-to-School Breakfast” and Welcome Back meetings on Monday, August 19, beginning at 7:00 AM at Dodge City High School. RECOMMENDED ACTION:


BOARD ACTION: ________________________

61Agenda Page No.

O:\AASupt Office\BOE\BOE Agenda\2013-14\20130812 Agenda\20130812 Budget Approval.doc 8/7/2013


Date: August 12, 2013 Subject: Approval of the FY 2013-2014 Budget

Initiated By: William R. Hammond Attachments: FY2013-2014 Published Budget and Mill Levy Summary


BACKGROUND INFORMATION: The “Published Budget” was based on board action at the July 1, 2013 Board of Education meeting.

CURRENT CONSIDERATIONS: The state legislature and subsequent action by Governor Brownback has established the Base State Aid Per Pupil for FY2013-2014 at $3,838 per FTE. The General Fund Budget, based on a projected enrollment of 6,268 FTE, and a projected increase of 111.1 FTE will be $45,903,531 for FY2013-2014. All enrollment weighting factors (At-Risk, ESL, etc.) are assumed to remain the same for FY2013-2014 as FY2013-2013, except for new facilities weighting, which is projected to be 11 FTE.

The Published Budget calculates the Mill Levy as follows: FY2012-2013 Option A Option B Option C General Fund (Statutory) 20.000 20.000 20.000 20.000 General Supplemental (LOB) 26.393 30.360 30.360 30.360 Capital Outlay 3.500 4.000 2.175 0.349 Bond and Interest 10.608 9.792 9.792 9.792 TOTAL 60.501 64.152 62.327 60.501

Copies of the published budget are available from the Business Office. FINANCIAL CONSIDERATIONS: The approval of the FY2013-2014 budget will provide the Board budget authority to operate Dodge City Public Schools.

STAFF RECOMMENDATION: With the requirement for the publication of a notice and a public hearing being met, the Board of Education is respectfully requested to approve the budget as published for FY2013-2014. The Board is further requested to authorize the Superintendent to certify the budget, as well as the Clerk of the Board and the Board President to sign and file necessary budget documents. RECOMMENDED ACTION: Approval Information Discussion

BOARD ACTION: ________________________

62Agenda Page No.

NOTICE OF HEARING 2013-2014 BUDGET

The governing body of Unified School District 443 will meet on the 12th day of August, 2013 at 7:00 p.m.,at 1000 Second Avenue for the purpose of hearing and answering objections of taxpayers relating to the proposed

use of all funds and the amount of tax to be levied. Detailed budget information (including budget profile) is available at Business Office and will be available at this hearing.

The Amount of 2013 Tax to be Levied and Expenditures (published below) establish the maximum limits of the 2013-2014 Budget.The "Est. Tax Rate" in the far right column, shown for comparative purposes, is subject to slight change depending on final assessed valuation.

2011-2012 Actual 2012-2013 Actual PROPOSED BUDGET 2013-2014Actual Actual Amount of 2013 Est.

Code Actual Tax Actual Tax Tax to Tax99 Expenditures Rate* Expenditures Rate* Expenditures be Levied Rate*

Line (1) (2) (3) (4) (5) (6) (7)OPERATING General 06 42,668,640 20.000 44,567,098 20.000 45,903,531 3,796,925 20.000 Supplemental General (LOB) 08 14,675,900 29.917 14,936,166 26.393 15,215,000 6,360,776 30.360SPECIAL REVENUE Adult Education 10 0 0.000 0 0.000 0 0 0.000 Adult Supplemental Education 12 0 0 0 Bilingual Education 14 2,886,408 3,148,696 3,148,695 Virtual Education 15 0 0 47,546 Capital Outlay 16 6,078,013 0.000 3,448,069 3.500 5,862,100 838,044 4.000 Driver Training 18 0 0 43,698 Extraordinary School Program 22 0 0 0 Food Service 24 3,815,452 3,825,222 4,578,393 Professional Development 26 182,599 268,054 485,149 Parent Education Program 28 65,513 65,512 65,513 Summer School 29 325,046 160,439 700,000 Special Education 30 6,911,263 6,998,850 7,373,620 Vocational Education 34 1,091,201 1,137,577 1,400,000 Special Liability Expense Fund 42 0 0.000 0 0.000 0 0 0.000 School Retirement 44 0 0.000 0 0.000 0 0 0.000 Extraordinary Growth Facilities 45 0 0.000 0 0.000 0 0 0.000 Special Reserve Fund 47 0 0 Federal Funds 07 5,667,265 5,598,314 5,389,085 Gifts and Grants 35 174,319 69,176 2,200,000 At Risk (4Yr Old) 11 281,610 285,931 285,931 Cost of Living 33 0 0.000 0 0.000 0 0 0.000 At Risk (K-12) 13 9,329,796 9,856,751 9,868,194 Declining Enrollment 19 0 0.000 0 0.000 0 0 0.000 KPERS Special Retirement Contribution 51 4,354,948 3,850,237 4,466,275 Contingency Reserve 53 2,000,000 202,832 Textbook & Student Material Revolving 55 405,808 254,646 Activity Fund 56 66,021 71,344 Tuition Reimbursement Fund 57 0 0 0DEBT SERVICE Bond and Interest #1 62 5,164,270 10.819 5,168,476 10.608 5,162,067 2,051,545 9.792 Bond and Interest #2 63 0 0.000 0 0.000 0 0 0.000 No-Fund Warrant 66 0 0.000 0 0.000 0 0 0.000 Special Assessment 67 40,041 0.000 7 0.000 30,455 0 0.000 Temporary Note 68 0 0.000 0 0.000 0 0 0.000COOPERATIVES** Special Education 78 0 0 0 TOTAL USD EXPENDITURES 100 106,184,113 60.736 103,913,397 60.501 112,225,252 13,047,290 64.152 Less: Transfers 105 25,038,576 xxxxxx 25,863,983 xxxxxx 24,234,114 xxxxxxxx xxxxxxx NET USD EXPENDITURES 110 81,145,537 xxxxxx 78,049,414 xxxxxx 87,991,138 xxxxxxxx xxxxxxx TOTAL USD TAXES LEVIED 115 11,066,426 xxxxxx 11,477,675 xxxxxx 13,047,290 xxxxxxxx xxxxxxx

OTHER Historical Museum 80 0 0.000 0 0.000 0 0 0.000 Public Library Board 82 0 0.000 0 0.000 0 0 0.000 Public Library Board Employee Benefits 83 0 0.000 0 0.000 0 0 0.000 Recreation Commission 84 0 0.000 0 0.000 0 0 0.000 Rec Comm Emp Benefits & Spec Liab 86 0 0.000 0 0.000 0 0 0.000 TOTAL OTHER 120 0 0.000 0 0.000 0 0 0.000TOTAL TAXES LEVIED 125 11,066,426 11,477,675 13,047,290Assessed Valuation - General Fund 128 $169,073,388 $177,167,628 $189,846,246Assessed Valuation - All Other Funds 130 $188,489,116 $196,653,672 $209,510,926Outstanding Indebtedness, July 1 2011 2012 2013 General Obligation Bonds 135 34,410,000 30,585,000 26,450,000 Capital Outlay Bonds 140 0 0 0 Temporary Note 145 0 0 0 No-Fund Warrant 150 0 0 0 Lease Purchase Principal 153 5,713,600 6,865,000 4,845,000 TOTAL USD DEBT 155 40,123,600 37,450,000 31,295,000

President Clerk of the Board

* Tax Rates are expressed in Mills

** Sponsoring District Only

63Agenda Page No.

blankman_karen

Typewritten Text

blankman_karen

bill hammond

blankman_karen

Lisa Killion

USD 443 Mill Levy HistoryKSDE Valuation and County Abstract Report

Abstract

Year

USD 443

Fiscal Year

USD 443

Valuation*

Valuation for

General Fund*

USD 443

General

Fund

USD 443

Suppl. General

Fund (LOB)

USD 443

Capital

Outlay

USD 443

Special

Assessment

USD 443

Bond &

Interest

Total

USD 443

Mill Levy

Mill Levy

Change from

Previous Year

2010** 2010-2011 $ 190,367,970 $ 170,937,695 20.000 24.987 2.908 0.330 10.799 59.024 1.690

2009 2009-2010 $ 183,366,354 $ 164,035,266 20.000 22.083 3.999 0.471 10.781 57.334 0.556

2008 2008-2009 $ 179,966,575 $ 160,786,942 20.000 19.730 3.997 0.473 12.578 56.778 0.867

2007 2007-2008 $ 176,471,787 $ 157,431,449 20.000 16.854 3.985 0.693 14.379 55.911 -0.137

2006 2006/2007 174,196,842$ 155,254,209$ 20.000 17.431 3.987 0.605 14.025 56.048 -1.309

2005 2005/2006 172,222,202$ 153,296,737$ 20.000 18.830 4.000 0.456 14.071 57.357 3.199

2004 2004/2005 176,805,910$ 158,146,328$ 20.000 16.274 3.964 0.629 13.291 54.158 2.941

2003 2003/2004 166,414,037$ 147,931,003$ 20.000 9.682 3.992 1.225 16.318 51.217 -8.369

2002 2002/2003 163,115,095$ 144,808,954$ 20.000 27.944 0.000 0.000 11.642 59.586 7.066

2001 2001/2002 156,732,289$ 138,642,792$ 20.000 11.350 4.000 0.822 16.348 52.520 -4.387

2000 2000/2001 150,325,045$ 132,563,201$ 20.000 12.974 3.897 0.957 19.079 56.907

1999*** 1999/2000 146,417,447$ 129,117,326$ 20.000 10.625 4.000 0.113 13.193 47.931

1998*** 1998/1999 141,414,363$ 124,329,660$ 20.000 8.040 4.000 0.000 10.117 42.157

1997*** 1997/1998 138,543,041$ 121,642,975$ 27.000 4.003 4.000 0.000 4.725 39.728

1996*** 1996/1997 132,102,592$ 35.000 0.000 3.991 0.000 8.004 46.995

1995*** 1995/1996 125,414,263$ 35.000 0.000 3.998 0.000 9.538 48.536

*Per KSDE Final Reports. Includes both Ford and Hodgeman counties.

**Based on 2010 County Clerk Certification.

***Abstract Year 1999-1995 data from Ford County Abstract information

8/2/2013 3:36 PM \\home\share\Business Office\Mill Levy Information\FY2014 USD 443 Mill Levy History 3 Options

64Agenda Page No.

Abstract

Year

USD 443

Fiscal Year

USD 443

Valuation

Valuation for

General Fund

USD 443

General

Fund

USD 443

Suppl. General

Fund (LOB)

USD 443

Capital

Outlay

USD 443

Special

Assessment

USD 443

Bond &

Interest

Total

USD 443

Mill Levy

Mill Levy

Change from

Previous Year

Option A 2013** 2013-2014 $ 209,510,926 $ 189,846,246 20.000 30.360 4.000 0.000 9.792 64.152 3.651

Option B 2013** 2013-2014 $ 209,510,926 $ 189,846,246 20.000 30.360 2.175 0.000 9.792 62.327 1.826

Option C 2013** 2013-2014 $ 209,510,926 $ 189,846,246 20.000 30.360 0.349 0.000 9.792 60.501 0.000

2012* 2012-2013 $ 196,583,490 $ 177,167,628 20.000 26.393 3.500 0.000 10.608 60.501 -0.235

2011* 2011-2012 $ 188,489,116 $ 169,073,388 20.000 29.917 0.000 0.000 10.819 60.736 1.712

2010* 2010-2011 $ 190,051,852 $ 170,617,784 20.000 24.987 2.908 0.330 10.799 59.024 1.690

2009* 2009-2010 $ 183,366,354 $ 164,035,266 20.000 22.083 3.999 0.471 10.781 57.334 0.556

2008* 2008-2009 $ 179,966,575 $ 160,786,942 20.000 19.730 3.997 0.473 12.578 56.778 0.867

2007* 2007-2008 $ 176,471,787 $ 157,431,449 20.000 16.854 3.985 0.693 14.379 55.911 -0.137

2006* 2006/2007 174,196,842$ 155,254,209$ 20.000 17.431 3.987 0.605 14.025 56.048 -1.309

2005* 2005/2006 172,222,202$ 153,296,737$ 20.000 18.830 4.000 0.456 14.071 57.357 3.199

2004* 2004/2005 176,805,910$ 158,146,328$ 20.000 16.274 3.964 0.629 13.291 54.158 2.941

2003* 2003/2004 166,414,037$ 147,931,003$ 20.000 9.682 3.992 1.225 16.318 51.217 -8.369

2002* 2002/2003 163,115,095$ 144,808,954$ 20.000 27.944 0.000 0.000 11.642 59.586 7.066

2001* 2001/2002 156,732,289$ 138,642,792$ 20.000 11.350 4.000 0.822 16.348 52.520 -4.387

2000* 2000/2001 150,325,045$ 132,563,201$ 20.000 12.974 3.897 0.957 19.079 56.907

1999*** 1999/2000 146,417,447$ 129,117,326$ 20.000 10.625 4.000 0.113 13.193 47.931

1998*** 1998/1999 141,414,363$ 124,329,660$ 20.000 8.040 4.000 0.000 10.117 42.157

1997*** 1997/1998 138,543,041$ 121,642,975$ 27.000 4.003 4.000 0.000 4.725 39.728

1996*** 1996/1997 132,102,592$ 35.000 0.000 3.991 0.000 8.004 46.995

1995*** 1995/1996 125,414,263$ 35.000 0.000 3.998 0.000 9.538 48.536

*Per KSDE Final Reports. Includes both Ford and Hodgeman counties.

**Valuation for FY2012-2013 from County Clerk.

***Abstract Year 1999-1995 data from Ford County Abstract information.

FY 2013-2014 Subject to Board Approval

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65Agenda Page No.

O:\AASupt Office\BOE\BOE Agenda\2013-14\20130812 Agenda\20130812 Summer Capital Outlay other projects.docx 8/7/2013


Date: August 12, 2013 Subject: Update on Summer Capital Outlay and Other

Projects

Initiated By: William R. Hammond

Attachment: None

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: The Board of Education approved Capital Outlay projects at the November 12, 2012, meeting for the FY 2012-2013 year. The Board has also approved the DCHS track and field project, Miller electrical upgrade, and the Wilroads Garden HVAC project. CURRENT CONSIDERATIONS: This report is being provided to inform the Board of Education on the current status of the summer Capital Outlay and other projects. FINANCIAL CONSIDERATIONS: There are no financial considerations at this time. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive the report regarding all of the summer Capital Outlay and related projects. RECOMMENDED ACTION:


BOARD ACTION: ________________________

66Agenda Page No.

O:\AASupt Office\BOE\BOE Agenda\2013-14\20130812 Agenda\20130812 Credit Card Limits.docx 8/7/2013



Subject: Approval of School District Credit Cards

Initiated By: Alan R. Cunningham

Attachments: Proposed Board of Education Policy GANA: Expense Reimbursement and Credit Cards List of school district credit cards and current limits

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: KASB’s proposed Board of Education policy (GANA: Expense Reimbursement and Credit Cards) provides direction and guidance for the use of school district credit cards and for the reimbursement of job-related expenses. CURRENT CONSIDERATIONS: Policy GANA states that the Board of Education “…shall annually prescribe limits and restrictions on the use of district credit cards and shall monitor monthly receipts and reimbursement expenses…” FINANCIAL CONSIDERATIONS: There are no additional expenses associated with this agenda item. The USD 443 Business Office annually sets credit card limits, and monitors expenditures monthly. These expenses are included for each credit card on the monthly statement of bills reviewed and approved by Board of Education members. STAFF RECOMMENDATION: The Board of Education is respectfully requested to establish the limits for school district credit cards, as presented for the 2013-2014 school year, and authorize the Business Office to increase those limits on a temporary basis for district-related activity requiring such increases. RECOMMENDED ACTION:


BOARD ACTION: ________________________

67Agenda Page No.

KASB’s POLICY CODE and RATIONALE FOR NEW RECOMMENDATION OR REVISION

NEW KASB POLICY RECOMMENDATION

CURRENT USD 443

BOARD POLICY

NEW GANA Expense Reimbursement and Credit Cards This policy is in response to requests for more guidance on the use of credit cards by staff members other than the superintendent. It complements CEF and GAN. Note that there are some statutory limits to school district staff credit card use, so edits to this policy should be done so as to be mindful of those restrictions. Please see the relevant statutory language below. K.S.A. 72-8244 provides: (a) The board of education of any school district, pursuant to a policy developed and adopted by the board, may provide for the acquisition of credit cards in the name of the school district for use by designated officers and employees of the school district. The policy shall prescribe limitations and restrictions on the use of such credit cards and on the amounts and categories of expenses which may be paid through use of such credit cards. The policy shall provide for maintenance of a public record of all expenditures for payment of charges incurred by the school district through use of credit cards. (b) The provisions and restrictions of the cash basis and budget laws of this state shall not apply to the provisions of this section in any manner so as to prevent the intention of this section from being made effective.

GANA Expense Reimbursement and Credit Cards (See GAN) Non-administrative staff use of a district credit card, if authorized by the staff member’s immediate supervisor, shall be confined to necessary school business and shall be subject to any guidelines for such use established by the board or district administration. Unless otherwise specified in guidelines established pursuant to this policy, staff members shall retain any receipt(s) for district credit card expenditure(s) and shall provide them to the staff member’s immediate supervisor as soon as practicable following the expenditure. The superintendent may designate administrative and other staff members to whom a district credit card will be issued. The board shall annually prescribe limits and restrictions on the use of district credit cards and shall monitor monthly receipts and reimbursement expenses. In no case will credit card expenditures in excess of $______ in one {month/year} these limits be authorized for any administrative or non-administrative staff member without the prior approval of the superintendent. Accountings of district credit card use shall be provided to the board for review on a monthly basis, and a record of district credit card usage shall be maintained. Expenses for district travel in personal vehicles or extended travel incurred in the performance of official duties shall be reimbursed in accordance with the provisions of GAN. Approved: KASB Recommendation - 6/13

68Agenda Page No.

Location/Card Holder Credit Limit

High School $1,500.00High School $1,500.00High School $1,500.00Transportationx2 $1,500.00Alan Cunningham $3,000.00

Business Office $5,000.00Business Office $5,000.00Business Office $3,000.00Bill Hammond $3,000.00The Learning Center $1,500.00

Judy Beedles-Miller $3,000.00Tamie Preston $1,500.00Ray Wipf $3,000.00Head Start $1,500.00Maintenance Dept $1,500.00

Kansas Heritage Center $5,000.00

Business Office $25,000.00Mischel Miller $3,000.00Susan Schering $3,000.00ESL/Migrant $5,000.00

Updated 08/06/2013

69Agenda Page No.

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Subject: Approval of KASB 2013-2014 Board of Education Policy Revisions


Attachments: Policy Recommendations (A-1)

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: Board of Education policy directs and governs the operations of a school district. With up-to-date policies, actions taken by the Board, administration, and/or other staff are deemed to be in compliance with state and federal law. Policy revisions and recommendations have been received from KASB and reviewed by Administration. These policy additions and revisions reflect changes in state and federal laws and/or result from decisions made in recent court cases. CURRENT CONSIDERATIONS: Board of Education policy additions and revisions from the Kansas Association of School Boards for the following policies are provided for the Board’s consideration.

Revisions to Existing Board Policies JGEC Sexual Harassment BBC Board Committees JGECA Racial and Disability Harassment GAACA Racial and Disability Harassment - Staff JGF Student Transportation Regulation GAAD Child Abuse JH Student Activities GACCA Nepotism JQ Exceptional Students GAOC Use of Tobacco Products & Electronic Cigs. JRB Release of Student Records GAOF Salary Deductions KGD Disruptive Acts at School or School Activities GAR Communicable Diseases KN Complaints IIBGA Children’s Internet Protection Act ING Animals and Plants in Schools New Board Policy Recommendations JBC Enrollment FC Memorials and Naming of District Facilities JBE Truancy GAAE Bullying by Staff JCAC Interrogation and Investigations GAAF Emergency Safety Interventions JCDAA Tobacco and Electronic Cigarettes GANA Expense Reimbursement and Credit Cards JCDBB Weapons IIBGC Staff Online Activities JDDC Bullying KGC Bullying by Parents

FINANCIAL CONSIDERATIONS: There are no financial considerations associated with this request. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the final policy recommendations for Board of Education policies.

70Agenda Page No.

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RECOMMENDED ACTION: Approval (Adoption: August 12, 2013) Information (First Reading: July 1, 2013) Discussion

BOARD ACTION: ________________________

71Agenda Page No.

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Subject: Approval of School Security Agreement with Dodge City Police Department


Attachments: Dodge City Police Department School Resource Officer Rifle Policy

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: School security continues to be a primary concern among parents, students and school staff nationwide. The Dodge City Police Department (DCPD), in cooperation with Dodge City Public Schools, employs School Resource Officers (SRO’s) who are assigned to Dodge City High School, Comanche Middle School, and Dodge City Middle School in an effort to strengthen the relationships between students and local law enforcement, as well as to provide a heightened level of security for these sites. As employees of DCPD, these SRO’s are armed at all times. CURRENT CONSIDERATIONS: The Superintendent’s Office was contacted by Chief Craig Mellecker of the DCPD regarding the desire to provide SRO’s access to a semi-automatic rifle while on duty at the high school and middle schools. The police department has developed the attached SRO Rifle Policy, which will direct the possession of these weapons by each SRO. Pursuant to said DCPD policy, the rifle which has been housed in the trunk of the officers’ vehicles, will be carried into the school building each day by the SRO, using a non-descript rifle case. Upon entry into the school, the rifle will immediately be secured in a weapon safe located in the office of the SRO. At the end of each school day, the rifle will be removed from the school premises by the SRO and transported to the police department for storage. Assistant Superintendent for Secondary Education Mischel Miller and Superintendent Cunningham met with Chief Mellecker to review and provide input into the proposal. FINANCIAL CONSIDERATIONS: There will be no cost to Dodge City USD 443 for providing access to semi-automatic rifles by the School Resource Officers at DCHS, DCMS, and CMS. School district maintenance staff may be asked to install the weapon safes, which will be bolted to the floor or wall in the SRO offices at each of the three school locations. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the possession of semi-automatic rifles by the School Resource Officers at Dodge City High School, Comanche Middle School and Dodge City Middle School under the specific terms of the proposed Dodge City Police Department’s School Resource Officer Rifle Policy. RECOMMENDED ACTION:

Approval Information Discussion BOARD ACTION: ________________________

72Agenda Page No.

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Dodge City Police Department School Resource Officer Rifle Policy Authorized

• The department issued FN PS90 5.7X28 semi-automatic rifle is a gas operated, magazine fed, shoulder fired rifle authorized for SRO use. The rifle will have the department issued Trijicon RMR sight.

Barrel length • Barrel length is 16 inches.

Caliber 5.7X28 Authorized accessories

• Vertical fore grip • Fore stock mounted lighting system • 3 point sling / 2 point sling / 1 point sling

Magazines Three 50 round magazines are required Ammunition The duty round for the rifle will be the FNH 5.7X28 27gr. lead free cartridge. Qualifications Each SRO shall follow the department firearms qualification standards set in policy. Carry method / Storage method The rifle will be carried into the school by the SRO using a non-descript rifle case. Upon entry into the school the rifle will be immediately secured in the weapon safe located in the SRO’s office. At the end of the school day the rifle will be carried out of the school by the SRO using a non-descript rifle case and immediately secured in the SRO’s vehicle. The rifle will then be transported to the police department for storage. Until deployed the rifle will be carried “cruiser ready” with a magazine inserted, the chamber empty and the safety engaged. Upon deployment the rifle will be “charged” by loading a round in the chamber with the safety engaged. Upon conclusion of the incident for which the rifle was deployed it shall be returned to “cruiser ready” as soon as practical. Modifications / repairs Modifications or repairs will be performed only by a department armorer who is certified to modify or repair a FNH PS90 weapon system. Inspections The department armorer will conduct an annual inspection of the FNH PS90 weapon system.

73Agenda Page No.

KANSAS OPEN MEETINGS LAW

(Sample Motions for Executive Session)

Mr. President, I move that we go into executive session (fill in subject) in order

to (fill in justification), and that we return to open session in this room at (fill in the

time).

SUBJECT

To discuss personnel matters of non-elected personnel To discuss matters affecting a student(s) To discuss confidential financial data or trade secrets of a business For consultation with our attorney on a matter protected by the attorney-client privilege To discuss negotiations To have preliminary discussions about the acquisition of real property Matters relating to the security of the board, the school, school buildings or facilities, or the information system of the school

JUSTIFICATION

Protect the privacy interests of the individual(s) to be discussed Protect the privacy interests of the business to be discussed Protect the interests of the business to be discussed Protect the privilege and the board’s position in (litigation, potential litigation, administrative proceedings, etc.) Protect the public interest in negotiating a fair and equitable contract Protect the public interest in obtaining the property at a fair price To ensure the security of the school, its buildings, and/or its information system is not jeopardized

Our Mission…To prepare our students to be capable, contributing participants in a changing world.

Additional Information added for Board Meeting on

Monday, August 12, 2013

(After original print on August 7, 2013.)

Office of the Superintendent Dodge City Public Schools Unified School District 443 1000 N 2

nd Avenue / Room 208 Dodge City, KS 67801-4415 Telephone (620) 227-1700 / Facsimile (620) 227-1695

Alan R. Cunningham, Superintendent of Schools [email protected]

Wendy McClure, Secretary to the Superintendent [email protected]

Monday, August 12, 2013 Board of Education Members,

Following are additions, deletions, and/or changes to the Board of Education meeting agenda for this evening:

Additions and/or Changes:

Agenda Page No. 1 – Add Item 10.5. Approval of Community Fisheries Assistance Program Grant Award to the Consent Agenda

Agenda Page No. 2 – Add to Executive Session: discussion of personnel matters of non-elected personnel in order to protect the privacy of the individual(s) to be discussed.

Deletions:

None

Alan R. Cunningham Superintendent of Schools Dodge City Public Schools

---REVISED---

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

(AI) 4. ADOPTION OF AGENDA, INCLUDING SUPPLEMENTAL PERSONNEL REPORT

5. 2013-2014 PUBLIC HEARINGS(IO) A. Budget Hearing and Public Comments (p. 3)(IO) B. Childrens' Internet Protection Act Hearing and Public Comments (p. 4)

(AI) 6. APPROVAL OF BILLS: Ryan Ausmus is scheduled to review the bills this month.

(IO) 7. SPECIAL PRESENTATIONS: • Eduardo Escobedo - First Place at State School Bus Safety Competition• Tom Armstrong - Representative for State Quality Performance Accreditation (QPA) Advisory Council

(IO) 8. STUCO REPORTS: Begin September 9, 2013

(IO) 9.

(AI) 10. CONSENT AGENDAA. Approval of Personnel (pp. 5-9)B. Approval of Minutes for July 1, 2013 Board meeting (pp. 10-22)C. Approval of Minutes for July 29, 2013 Special Board meeting (pp. 23-25)D. Approval of Purchase of Musical Instruments (pp. 26-33)E. Approval of Purchase of Mac Computers (Replacements) for Dodge City High School Video

Production (pp. 34-35)F. Approval of Replacement of Classroom Projectors (pp. 36-38)G. Approval of Secondary Contracted Services – Scholastic, Inc. (p. 39)H. Approval of Track and Soccer Equipment at Dodge City High School (pp. 40-41)I. Approval of Architectural Services for Bright Beginnings (pp. 42-45)J. Approval of Furniture for Comanche Middle School (pp. 46-47)K. Approval of Community Fisheries Assistance Program Grant Award (Folder)

11. NEW BUSINESS

A. Curriculum and Instruction(AI) 1. Approval of 2013-2014 Staff Development Activities for Sunnyside - Judy Beedles-Miller (p. 48)(AI) 2. Approval of Purchase of Apple iPads - Ray Wipf (pp. 49-55)(AI) 3. Approval of Migrant Student Education Program - Robert Vinton (pp. 56-57)

RECOGNITION OF VISITORS: Persons may present ideas or concerns regarding USD #443 schools. No

action will be taken by the Board at this meeting. Such items will be referred to the appropriate

administrators for future information and research and reported back to the Board at a later meeting.

Personalities and behavior of employees are not to be presented during this period but are to be

reported to the employee's immediate supervisor. The president shall determine the amount of time

to be spent for citizen participation.

August 12, 2013

BOARD OF EDUCATION UNIFIED SCHOOL DISTRICT NO. 443Ford County, Dodge City, Kansas

BOARD OF EDUCATIONAGENDA

1000 North Second Avenue

7:00 PM Regular Meeting Austen Board of Education Auditorium

AI - Action Item DI - Discussion Item IO - Information Only

B. Human Resources - Susan Scherling

(IO) 1. Teacher Vacancies Update (p. 58)(IO/DI) 2. Board of Education Policy GBRCA: Required Staff Training - First Reading (pp. 59-60)

C. Public Information Office - Yvonda Acker

(IO) 1. 2013-2014 Back-to-School Convocation - Monday, August 19, 8:00 AM at DCHS (p. 61)

D. Business Services - Bill Hammond(AI) 1. Approval of 2013-2014 Budget (pp. 62-65)(IO) 2. Update on Summer Capital Outlay and Other Projects (p. 66)(AI) 3. Approval of School District Credit Cards (Board Policy GANA) (pp. 67-69)

E. Superintendent - Alan Cunningham(AI) 1. Approval of KASB 2013-2014 Board of Education Policy Revisions - Second Reading (pp. 70-71, A1)

(AI) 2. Approval of School Security Agreement with Dodge City Police Department (pp. 72-73)

F. Board of Education member district responsibilities1. Park and Recreation Advisory Board - Barbara Lundin and Brian Winter Alternates: Jay Gifford and Tamie Preston2. Bright Beginnings/Head Start Policy Council - Ryan Ausmus3. Special Education - Tammie West & Alternate: Jeff Hiers4. Legislative - Jeff Hiers5. Capital Outlay - Brian Winter and Traci Rankin6. Calendar Committee - Traci Rankin7. Review district bills prior to September 9th Board meeting: Jeff Hiers

12. ANNOUNCEMENTSDates: August 14, 2013 - New Teacher Orientation & Introductions - The Learning Center - 1:00 PM

August 19, 2013 - All Staff Breakfast 7:00-8:00 AM & Welcome - DCHS Auditorium - 8:15 AMAugust 21, 2013 - First Day of School

August 26, 2013 - Board of Education Work Session - Austen Board Room - 7:00 PM

13. ITEMS FOR FUTURE BOARD MEETINGS AND/OR ADDITIONAL INFORMATION

14.

15. ADJOURN

Executive Session as Authorized by Kansas Law 75-4319 for discussion of negotiations in order to

protect the public interest by negotiating a fair and equitable contract and for discussion of personnel

matters of non-elected personnel in order to protect the privacy of the individual(s) to be discussed.

A. Approval of Personnel Supplemental Personnel Report for August 12, 2013

SeparationsStatus Last Name First Name Location Title Assignment End Date

Classified Garcia Elvia Sunnyside Elementary Custodian 8/5/2013

Status Last Name First Name Location Title Assignment Start DateClassified Adams Chelsea Central Elementary Extra Duty - Morning Lunchroom 8/21/2013

Certified Thompson Paula Dodge City High School ELA Teacher 8/19/2013

Certified Bolain Amber Sunnyside Elementary Second Grade 8/14/2013

TransfersStatus Last Name First Name From New Assignment New Location Start Date

Classified Kerr Brandi Substitute Teacher Long Term Substitute Northwest 8/19/2013

Certified Reid Michelle DCHS/English Librarian DCHS 8/19/2013

SubstitutesLicense Type Last Name First Name Location Assignment License Date Ending Date

None

Extra DutyStatus Last Name First Name Location Assignment Start End

Classified Escobedo Marisela Central Elementary Extra Duty 8/7/2013 5/21/2014

Certified Loewen Alia Comanche Middle School Team Leader 8/19/2013 5/21/2014

Certified Howard Sheila Comanche Middle School PLC Facilitator - Social Studies 8/21/2013 5/23/2014

Certified Dinkel Rana Soule Elementary Sub for Jumpstart 8/14/2013 8/16/2013

Certified Duree D'Nell Bright Beginnings CPR/First Aid Certification 7/22/2013 7/22/2013

Certified Lenz Brian Dodge City High School DCHS Head Girls Cross Country Coach 8/19/2013 11/2/2013

Certified Williams Shayla Bright Beginnings Attendance CPR/ First Aid Training 7/22/2013 7/22/2013

Certified Schuette Shelley Bright Beginnings Attendance CPR/ First Aid Certification 7/22/2013 7/22/2013

Certified Crosser Barbara Bright Beginnings Attendance CPR/ First Aid Certification 7/22/2013 7/22/2013

Certified Wing Billi Jo Comanche Middle School PLC Facilitator - ELA 8/21/2013 5/23/2014

Certified McGroarty Mary Comanche Middle School PLC Facilitator - PE/Health 8/21/2013 5/23/2014

Certified Bouchard John Comanche Middle School PLC Facilitator - Technology 8/21/2013 5/23/2014

Certified Bouchard John Comanche Middle School After School Supervision 8/21/2013 5/21/2014

Appointments

A. Approval of Personnel Supplemental Personnel Report for August 12, 2013

Certified DeBoard Sarah Comanche Middle School PLC Facilitator 8/21/2013 5/23/2014

Certified Trombley Rachel Comanche Middle School PLC Facilitator CMS - Fine Arts 8/21/2013 5/23/2014

Status Last Name First Name Location Assignment Employment Retirement

None

Retirements

O:\AASupt Office\BOE\BOE Agenda\2013-14\20130812 Agenda\20130812 CFAP Grant Demon Lake DCHS.doc 8/12/2013


Date: August 12, 2013 Subject: Approval of Community Fisheries Assistance Program Grant Award

Initiated By: William R. Hammond Attachments: Notification from Kansas Department of Wildlife, Parks and Tourism of Grant Approval

Reviewed By: Superintendent

BACKGROUND INFORMATION: Under the direction of DCHS Principal Jacque Feist, Mr. Dave Foster submitted Competitive Development Grant Application to the Kansas Department of Wildlife, Parks, and Tourism’s Community Fisheries Assistance Programs. The purpose of the grant is to renovate Demon Lake. Once completed, this will provide a fishing location for children and youth of our community. The first grant was approved by the Board November 12, 2012. A second grant was submitted by Mr. Foster this summer CURRENT CONSIDERATIONS: The district received notice on August 8 that a second grant application had been approved by Kansas Department of Wildlife, Parks and Tourism. FINANCIAL CONSIDERATIONS: Funds from the grant ($40,000.00) will be spent to complete this project. The local match, required by the grant, will be provided through in-kind contributions. A sub-fund will be established in the Gifts and Grants fund in order to receive grant funding and to pay expenses. STAFF RECOMMENDATION: The Board of Education is respectively requested to approve the Community Fisheries Assistance Program grant award of $40,000.00 from the Kansas Department of Wildlife, Parks and Tourism. The Board is further requested to authorize the Board Clerk to sign the grant acceptance on behalf of the Board, subject to review by Board Counsel. RECOMMENDED ACTION: Approval Information Discussion

BOARD ACTION: ________________________

Dodge City Public SchoolsBusiness Office

1000 Second Avenue ~ PO Box 460

Dodge City, KS 67801-0460

Telephone (620) 227-1621 ~ Fax (620) 227-1774William R. Hammond

email: hammond.william(5)usd443.org

To: Alan Cunningham, Superintendent

From: William RHammond, Executive Director of Business & Operations


Question: What is the cost of 1 mill on a $100,000.00 home?

Home Appraised Value $100,000.00

Assessed Value Rate .115 or 11.5%

Assessed Value

1 mill

Budget Mill LevyOptions:

$11,500.00.001

$11.50

Annual

Option A 3.651 x $11.50 $41.98

Option B 1.826 x $11.50 $21.00

Option C 0.000 x $11.50 $00.00

Monthly

$3.50

$1.75

$0.00

William R. Hammond, Executive Director of Business and Operations • hammond.william(Susd443.orgMollyJ. Miller, Comptroller • Valisa Meyer, Administrative Assistant

i Pad Funding

At the June 10, 2013 meeting, the Board of Education approved "year end balances to be transferred tothe Contingency Reserve Fund as "Board Designated I Pad Initiative Fund.""

Administration transferred to the:

Contingency Reserve Fund* $1,400,584.00

Capital Outlay Fund $1,584,507.79

Total $2,985,091.79

*The Contingency Reserve Fund was still limited to 10% as of June 30, 2013

FY 2013-2014 I Pad Budgets $1,200,000

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MO

Report Date 08/07/13 10:03 AM Dodge USD 443

A/P Summary Check RegisterBank

01

01

01

01

01

01

01

Check No

00187331

00187332

00187333

00187334

00187335

00187336

00187337

Total Bank No 01

Amount

4,469.59

248.63

815.00

122.74

124.32

269.06

1,449.47

1,025,443.51

Date

06/28/13

06/28/13

06/28/13

06/28/13

06/28/13

06/28/13

06/28/13

Vendor

2910 HOUGHTON MIFFLIN HARCOURT PUBLISHING CO

2212 KAESER & BLAIR INCORPORATED

4619 KANSAS CITY AUDIO-VISUAL

533 KEY OFFICE

6082 PLAK SMACKER

3 38 QUILL CORPORATION

5632 ZANER BLOSER

Total Hand Checks (Including Hand Voids)

Total Computer Checks (Including Computer Voids)

Total ACH Checks (Including Voids)

Total Computer Voids

Total Hand Voids

Total ACH Voids

Grand Total:

Batch Yr Batch No

13 011089

13 011099

13 011110

13 011123

13 011125

13 011141

13 011151

13 011186

13 011193

13 011210

13 011216

Page No

FPREG01A

Type

C

C

C

C

C

C

C

.00

1,025,443.51

.00

.00

.00

.00

1,025,443.51

Amount

2,774.46

1,823.71

26,786.73

6,845.68

12,026.44

814,814.45

647.44

686.76

138,213.60

2,959.70

17,864.54

Report Date 08/07/13 10:09 AM

Chec

Minimum

k KeyMaximum Fund

0100187105 0100187330 06

0100187104 0100187334 07

0100187147 0100187245 08

0100187176 0100187330 10

0100187191 0100187303 11

0100187144 0100187330 15

0100187181 0100187337 16

0100187155 0100187221 18

0100187305 0100187333 21

0100187113 0100187297 23

0100187162 0100187330 26

0100187122 0100187162 33

0100187134 0100187321 34

0100187133 0100187217 40

0100187136 0100187332 41

0100187193 0100187324 44

0100187106 0100187322 46

0100187162 0100187162 58

0100187138 0100187336 67

0100187112 0100187326 68

0100187193 .0100187245 75

0100187106 0100187286 77

0100187306 0100187306 87

0100187204 0100187204 99

Dodge USD 443

A/P Detail Check Register

Total Claim By Fund

For The Month Of JUN

Description

GENERAL FUND

LOCAL OPTION BUDGET

COKE DONATION/AGREEMENT

BILINGUAL

CAPITAL OUTLAY

INSERVICE

TEXTBOOK REPLACEMENT

CIVIC CENTER

AT-RISK

PRE-K

BUILDING BLOCKS GRANT JAN/DEC 13

MIGRANT EVEN START 12-13

VOCATIONAL ED

GIFTS AND GRANTS

MIGRANT 12-13

TITLE III/ENG LANG ACQTN 12-13

KS EARLY HD START 12-13

SAFE

HEAD START 12-13

HEAD START T/TA 12-13

TITLE I 12-13

PARENTS AS TEACHERS 12-13

CONSTRUCTION/RENOVATIONS

PAYROLL CLEARING

Total All Fund

I certify that there is sufficient money available within the combinedfunds for the purpose included on the attached check register for:

Page No 34

FPREG02A

Payment Amount

38,498.53

74,943.34

344.47

57,295.87

687,373.42

3,811.38

23,308.54

200.00

860.00

4,825.34

1,372.21

81.19

492.36

634.89

36,874.27

50,732.92

7,898.93

75.65

16,452.27

6,126.11

10,072.00

2,982.94

119.00

67.88

1,025,443.51

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Report Date 08/07/13 10:07 AM

Bank Check No Amount Date

Dodge USD 443

A/P Summary Check RegisterVendor

Page No 8

FPREG01A

Total Hand Checks (Including Hand Voids)

Total Computer Checks (Including Computer Voids)

Total ACH Checks (Including Voids)

Total Computer Voids

Total Hand Voids

Total ACH Voids

Grand Total:

Type

.00

2,552,704.83

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25.00

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2,552,679.83

ch Yr Batch No Amount

14 000004 22,053.82

14 000009 23,426.76

14 000015 357,076.24

14 000016 64,218.39

14 000023 2,031.80

14 000028 331.98

14 000033 1,500.00

14 000037 38,607.18

14 000039 167.26

14 000040 53,570.72

14 000041 393,465.27

14 000043 30.00

14 000048 110.00

14 000049 2,764.47

14 000050 116,222.93

14 000053 212.88

14 000060 14,595.01

14 000661 60,011.48

14 000063 545.32

14 000065 2,250.00

14 000067 59,486.65

14 000070 518,727.15

14 000072 2,104.45

14 000073 40,537.55

14 000079 29,150.31

14 000080 16,414.45

14 000082 28,802.66

14 000092 700,000.00

14 011101 43.77

14 011126 786.78

14 011175 81.05

14 011187 3,353.50

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KANSAS HERITAGE CENTER

$94,964.69

4,896.51

Balance July 1, 2013

RECEIPTS

Sales 4,554.17Service 30.91

Sales Tax 62.29

Research 20.00

Lending Fees 20.00

Shipping 209.14

DISBURSEMENTS

Resale Supplies 371.17

Publications-KS Sym C.B. 2,321.80Postage/Freight 106.29

Internet/Web 169.83

Travel/Subsistence 82.43

Subscription 534.31

Prof/Contractural Services 1,265.00Books 93.66

Quarterly Sales Tax 92.37

Credit Card Fee 30.58

5,067.44

Balance July 31, 2013 $94,793.76

Checking Acct. $46,104.02Money Market 48,689.74

$94,793.76

FUNDS, KANSAS STATE HISTORICAL SOCIETY

Balance July 1, 2013 $0.00Disbursements: 0.00

Total Disbursements Q.QQBalance July 31, 2013 $0.00

ford county, kansas agenda - amazon s3 · 8/12/2013 · august 19, 2013 - all staff breakfast...

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