Formatting Features in Writer

2

How do I check spelling?

Click Tools, Options, then select Check spelling as you type option for Language Settings/Writing Aids option

-or-

Depress AutoSpellcheck button on Standard toolbar

-or-

Click Spellcheck toolbar button

3

How do I check spelling? (continued)

4

How do I use the thesaurus?

To find words with a similar meaning

Click Tools, Language, Thesaurus

5

How do I use the thesaurus? (continued)

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How do I create headers and footers?

Header• Text that appears at the top of every page

Footer• Text that appears at the bottom of every page

Typically contain information such as document title, date, name of author, current page number

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How do I create headers and footers? (continued)

Are displayed only in Print Layout view, Page Preview, and on printed pages

Have preset tabs – center tab and right tab

Click Insert, Header (or Footer)

8

How do I create headers and footers? (continued)

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How do I create headers and footers? (continued)

To include page numbers

Click Insert on menu bar, point to Fields, then click Page Number

To insert current date and time

Click Date or Time option from Fields submenu

To insert date and time field that will automatically update

Click Insert on menu bar, point to Fields, then click Other

Select date or time format that is not fixed

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How do I insert page breaks and sections?

Page break• Occurs within a document where one page ends

and next page begins

• Automatically inserted when page is filled

• Two ways to insert manually Click Insert, Manual Break; select desired type of break

from Insert Break dialog box

Use keyboard shortcut Ctrl+Enter

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How do I insert page breaks and sections? (continued)

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How do I insert page breaks and sections? (continued)

Section • Divides document into segments

• Different formatting can be applied to each section (margins, borders, vertical alignment, columns, headers and footers, footnotes and endnotes, page numbering, line numbers)

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How do I insert page breaks and sections? (continued)

To insert a section• Click Insert, Section

• Select formatting options to apply from Insert Section dialog box

• Click Insert

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Can I insert graphics into a document?

Two types of graphics

• Bitmap graphics (picture)

• Vector graphics (drawing)

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Can I insert graphics into a document? (continued)

Bitmap graphics• Composed of a grid of colored dots

• Typically used for digital photos and scanned images

• Have extensions such as .bmp, .png, .jpg, .tif, or .gif

• Can insert (but not create) bitmaps with Writer

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Can I insert graphics into a document? (continued)

Bitmap graphics

To insert Click Insert, point to Picture, click From File Use Insert Picture dialog box to navigate to

folder containing the picture and click Open

To adjust color or transparency

Select picture Click Color or Transparency buttons on

Picture toolbar

To control text flow around picture

Select picture Click Format on menu bar, click Picture Select desired option from Wrap tab

To delete picture Click picture, press Delete

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Can I insert graphics into a document? (continued)

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Can I insert graphics into a document? (continued)

Vector graphics• Created with basic shapes

• Often used to create clip art, logos, organizational charts

• Have extensions such as .emf and .ai

• Can be created with Draw program

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Can I insert graphics into a document? (continued)

Vector graphics

To add shapes Use Drawing toolbar

To group and ungroup shapes

Hold down Shift key and select shapes to group (i.e., treat as a single unit)

Right-click the shapes, click Group Click Ungroup to ungroup

Arrange shapes Right-click the shape, choose Arrange Choose position from the list

To control text flow around drawing

Click Format on menu bar, point to Wrap Select desired option from list

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Can I insert graphics into a document? (continued)

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How do I set margins?

Margin settings• Effect amount of text that can fit on a page

• Typically apply to entire document

Change margins using Page option on Format menu

22

How do I set margins? (continued)

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How do I set margins? (continued)

Don’t set top and margins too small if using headers and footers

Select Portrait orientation to print page vertically, Landscape to print sideways

Select paper size from Format list to control how paper feeds into printer

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How do I save a document as a Web page?

Use Save As option on File menu to save a document in HTML format

Must be HTML format to be accessible to Web browsers

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How do I save a document as a Web page? (continued)

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How do I save a document as a Web page? (continued)

Several formatting options available in Writer cannot be duplicated in HTML documents

Open browser and navigate to HTML document from File menu to see how it will look when viewed in a Web browser

When saved as a Web page, a long document will display as a single long page (use vertical scroll bar)

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Can I track changes and insert comments in a document?

Changes feature• Maintains deleted, changed, and inserted text for a

document and displays it in a contrasting color

• Changes can be hidden or displayed, accepted or rejected

Writer’s Comment feature• Allows insertion of electronic version of “sticky

notes” to correspond with changes

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Can I track changes and insert comments in a document? (continued)

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Can I track changes and insert comments in a document? (continued)

To track changes Click Edit, point to Changes Click Record

To accept or reject a change in an edited document

Click Edit, point to Changes, click Accept or Reject

Click Accept button or Reject button in Accept or Reject Changes dialog box

To accept or reject all changes

Open Accept or Reject Changes dialog box Click Accept All or Reject All button

To insert a comment

Click Edit, point to Changes Click Comment

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What other features can I use to finalize my documents?

Borders and shading

To highlight sections of text, differentiate cells and titles in tables, or create an eye-catching page

Click Table, then Table Properties

AutoCorrect and AutoFormat

To automatically format a document Click Tools, then AutoCorrect Click Format, then AutoFormat

Format Paintbrush To replicate formats from one text selection to another

Click text, click Format Paintbrush button to capture format, then click text where format is to be applied

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General Formatting Guidelines

Focus initially on content• Go back and format after content is finalized

Don’t get carried away• Use different fonts, font sizes, and colors only

where they add to appearance or readability

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How do I select different fonts, font sizes, and text colors?

Use menus or tools on Formatting toolbar

Font position options• Superscript

• Subscript

• Strikethrough

Can apply any text attributes to all text in document using Select All

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How do I select different fonts, font sizes, and text colors? (continued)

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How do I apply bold, italic, and underlining attributes?

Use menus or tools or Formatting toolbar

Typically, text attributes are applied to text that has already been typed

To apply text attributes before typing new text• Click on the button

• Type text

• Click button again to discontinue the attribute

35

How do I apply bold, italic, and underlining attributes? (continued)

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How do I use the Character dialog box?

Implement other text attribute options (e.g., styles of underlines and character spacing options)

Apply multiple formatting options to selected text; faster to apply all attributes in one operation

37

How do I use the Character dialog box? (continued)

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How do I use the Character dialog box? (continued)

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How do I center and align text?

Use Format menu and Formatting toolbar to apply alignment options to whole paragraph• Left-aligned text

• Centered text

• Justified text

• Right-aligned text

40

How do I center and align text? (continued)

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How do I add numbering and bullets to a list?

Use Numbering On/Off or Bullets On/Off button• Numbers imply a specific order; bullets do not

• Automatically renumbers if items are added, deleted, or moved

Use shortcut menu to change numbered or bulleted list style

42

How do I add numbering and bullets to a list? (continued)

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How do I adjust line spacing?

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How do I adjust line spacing? (continued)

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How do I use tabs?

Provides easy way to align text in columns

Types of tab stops• Left tab stop

• Right tab stop

• Center tab stop

• Decimal tab stop

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How do I use tabs? (continued)

Two ways to apply• Click Format, Paragraph, Tabs and type in

positions

• Use the ruler

Move tab stop by selecting it and sliding it left or right

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How do I use tabs? (continued)

Fill characters• Line of punctuation characters that fills area

between text and tab stop

• Typically used in a table of contents

• Click option button to set fill character type

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How do I use tabs? (continued)

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How do I indent text?

50

How do I indent text? (continued)

51

How do I work with document views?

52

How do I work with document views? (continued)

53

Summary

Checking spelling

Using the thesaurus

Creating headers and footers

Inserting page breaks and sections

Inserting graphics into a document

54

Summary (continued)

Setting margins

Saving a document as a Web page

Tracking changes and inserting comments in a document

Using other features to finalize documents

55

Summary

Selecting different fonts, font sizes, and text colors

Applying bold, italic, and underlining attributes

Using the Character dialog box

Centering and aligning text

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Summary (continued)

Adding numbering and bullets to a list

Adjusting line spacing

Using tabs

Indenting text

Working with document views