fostering learning, achievement, and graduation success f l a g s
TRANSCRIPT
Fostering Learning, Achievement, and Graduation Success
F L A G S
IU FLAG S – Fostering Learning, Achievement, and Graduation Success
Why ?Needed a system to support campuses, schools, departments and other academic units throughout IU in igniting student
retention and success Task force assembled in Oct. 2010
Reviewed 4 vended products to see “what’s out there” Assembled information into “Big Picture” Decided to build in-house …..which will take time
Rosters to collect classroom performance data Learning Management System full of data to mine Admissions data in our SIS Reporting capability (both operational & Business Intelligence Advising Notes system already on list for enhancement
IU FLAG S – Fostering Learning, Achievement, and Graduation Success
The Big Picture!360◦ view
Admission Data, Classroom Activity,
Student Self-Assessment
Reporting
Student Notification, Scheduling,
Action, Interaction
Assessment / Effects on Retention
Student Survey
Class Performance
Roster
Learning Management
System
Business Intelligence
Operational
Support Centers
Schools
Advisors
Regist
rar
More 4 year
graduates?
What interventions
were most effective?
Pre & Post Admission
IU FLAG S – Fostering Learning, Achievement, and Graduation Success
Then…what happened?
Project “stalled” in light of other priorities
Presidential mandate
Available for faculty input by August 2011!!“Quick’ deliverable ...then Four Phase project!
IU FLAG S – Fostering Learning, Achievement, and Graduation Success
Why FLAGS?
Planning:IU-FLAGS Advisory/Steering Group
Roster Team Reporting Team Advising Records Team Analysis and Assessment Team
IU FLAG S – Fostering Learning, Achievement, and Graduation Success
Phase I – Feb thru July 2011
Student Performance RosterCustomize SIS roster to collect student classroom data
Uses a tool faculty already know
Operational Reporting High level overview of FLAGS dataMechanism to capture Requested ActionsOperational reporting
Attendance Performance Concerns Suggested Actions
IU FLAG S – Fostering Learning, Achievement, and Graduation Success
Phase I (cont.)
Student Survey “Draft”Study options for student survey content and
delivery
Advising Records System Begin draft of initial specifications
IU FLAG S – Fostering Learning, Achievement, and Graduation Success
Phase II – August 2011-June 2012
Student Performance RosterAdditional modifications as requested
More recommended student actions Remove default values Separating “Attendance” from “Flags” Institution-specific recommended actions
Student Survey More discussion brings concern
Operational Reporting Additional mods based on changes to roster
IU FLAG S – Fostering Learning, Achievement, and Graduation Success
Phase II – August 2011-June 2012
Advising Records Continued development Reviewed Advising dashboard at Minnesota
Assessment Identify and model data for pre- and post- admission risk
assessment, develop reporting Mine, model and report data from LMS (Oncourse) Develop FLAGS dashboard integrating layers of data
IU FLAG S – Fostering Learning, Achievement, and Graduation Success
Phase III – Now thru December
Student Performance RosterSeparate “attendance” from other indicatorsDASHBOARD in the Learning Management System
Operational ReportingAdditional mods based on changes to roster
Advising Records System Pilot Deployment
IU FLAG S – Fostering Learning, Achievement, and Graduation Success
Phase IV – Through December 2012
Assessment Business Intelligence and Reporting
Identify and model data for pre- and post- admission risk assessment, develop reports
Mine, model and report data from LMS (Oncourse)
Develop FLAGS dashboard integrating layers of data
IU FLAG S – Fostering Learning, Achievement, and Graduation Success
Future Development Student Performance Roster
New enhancements to SIS priority list
Operational Reporting Required maintenance mode
Advising Records System Full Deployment…..or additional phase to completion
Assessment Complete full dashboard/Business Intelligence
IU FLAG S – Fostering Learning, Achievement, and Graduation SuccessStudent Performance Roster Front-end data gathering tool
IU FLAG S – Fostering Learning, Achievement, and Graduation SuccessStudent Performance Roster
Attendance
FLA
GS
Recom
mended A
ctions
Trends
IU FLAG S – Fostering Learning, Achievement, and Graduation SuccessStudent Performance Roster
Recommended
ActionsFLAGS
IU FLAG S – Fostering Learning, Achievement, and Graduation Success
Operational ReportingRoster feedback to data warehouse Visual summary and detail data
Utilize “new” tool – BIRT (Business Intelligence Reporting Tool)
Users able to export data as needed Identify students that are currently at risk in a
course or coursesIntervene to encourage students to take the
“recommended actions”
IU FLAG S – Fostering Learning, Achievement, and Graduation Success
Operational Reporting Summary Dashboard
Issues
IU FLAG S – Fostering Learning, Achievement, and Graduation Success
Operational Reporting
Issues
Attendance
FLA
GS
Actions
Clickable link to the Student Detail Rpt.
Trends
IU FLAG S – Fostering Learning, Achievement, and Graduation Success
Operational ReportingIrregular Attendance
IU FLAG S – Fostering Learning, Achievement, and Graduation Success
Operational ReportingBI Campus Dashboard
IU FLAG S – Fostering Learning, Achievement, and Graduation Success
Operational ReportingBI Campus Dashboard
Poor Quiz &
Test
Scores
IU FLAG S – Fostering Learning, Achievement, and Graduation Success
Operational Reporting Advisors – for just their students:
Issues
Clickable link to the Student Detail Rpt.
Clickable link to the Student Schedule
IU FLAG S – Fostering Learning, Achievement, and Graduation Success
Operational Reporting Drill down to student with FLAGS:
FLA
GS
FLAG
S
LM
S data
IU FLAG S – Fostering Learning, Achievement, and Graduation Success
Operational Reporting Academic Support View
Recom
mended
Action
IU FLAG S – Fostering Learning, Achievement, and Graduation SuccessWhat have we done so far?Attendance:
Over 1000 e-mail notifications to IUPUI students
Recommended Actions/InterventionsIUPUI Bepko Learning Center
1,237 students IUPUI Math Assistance Center
1,731 students
IU FLAG S – Fostering Learning, Achievement, and Graduation SuccessWhat have we done so far?
Recommended Actions/Interventions IU East – Retention Office
695 students IU Kokomo – Registrar & Advisor
792 students
Getting into the “swing” of things!
IU FLAG S – Fostering Learning, Achievement, and Graduation SuccessWhere are we going now?Learning Management System
What data can be used? Sorting through the data. Integration to FLAGS
Faculty Students
Advising Records System Getting more involved in this part of project Fully functional system with dashboard approach Advisors and other “In-the-know” at all times!
IU FLAG S – Fostering Learning, Achievement, and Graduation SuccessWhere are we going now?University Assessment and Refinement
Pulling data from: Rosters, LMS, Advising Records System, Admissions, etc.
AnalysisDashboard Display
Lessons Learned
Involve the right faculty groups from the beginning (don’t assume)
• Our timeline made this difficult
• Not doing it has caused some bad “PR” on initial rollout and inefficiencies
• Could have driven immediate demand to our LMS
IU FLAG S – Fostering Learning, Achievement, and Graduation Success
Lessons Learned (cont.)
Be Involved from the starting line!!!Registrar representatives from various campuses on
various committees
Communication“There can never be too much communication”
IUPUI vs IU-Bloomington Owner on Campus should be the sender
Develop a thorough Project Plan Document decisions made along the way and
rationale
IU FLAG S – Fostering Learning, Achievement, and Graduation Success
It is really, really hard to make it easy….. Ask Dilbert!
When it comes to our role in Student Success……
From Passive… To Active….
IU FLAG S – Fostering Learning, Achievement, and Graduation Success
Who are we? Mary Beth Myers – [email protected]
Linda Hadley – [email protected]