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Daleel Petroleum L.L.C

Project & Maintenance Process Automation

Functional Requirement Document

Attachment 5 (Draft)

13- Feb. 2012 Strictly Private & Confidential

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Copyright and Confidentiality Notice

This report contains information that is proprietary and confidential to PricewaterhouseCoopers, As such, the addressee should notdisclose this document or any attachments in whole, or in part to any third party without the prior written consent ofPricewaterhouseCoopers.

The addressee also acknowledges that information shared here within is the intellectual property of PricewaterhouseCoopers and issubject to a non disclosure agreement as recognised by the copyright and intellectual property regulations.

2011 PricewaterhouseCoopers. All rights reserved.

PricewaterhouseCoopers refers to PricewaterhouseCoopers (a partnership) or, as the context requires, other member firms ofPricewaterhouseCoopers International Limited, each of which is a separate and independent legal entity.

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Table of Content

# Section

1 Project

1.1 Daleel Specific Requirement

1.2 General Requirements

1.3 Project Analytics1.4 Contract Management

1.5 Contract Management

1.6 Project Costing

1.7 Project Resource Management

1.8 Pro e ct Mana ement1. 9 Project Collaboration

1.10 Daily Business Intelligence

1.11 Project Portfolio Analysis

1.12 Project Planning1.13 Project Scheduling and Analysis

1.14 Schedule Coordination

1.15 Graphics and Reporting

1.16 Resource and Cost Management

2 Maintenance

2.1 Asset Management2.2 Preventive and Condition-Based Maintenance

2.3 Collection Plans2.4 Work Management (Work Request )

2.5 Work Order

2.6 Planning and Scheduling

2.7 Work Execution2.8 Stores Mana ement

2.9 Maintenance Cost Management

2.10 Budgeting and Forecasting

2.11 Role-Based Workbench

2.12 Flexibi lity2.13 Maintenance General Requirements

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Daleel Petroleum LLC

Funtional Requirement Document

Section 1ProjectIndex No. Description



1.3 Project Analytics1.4 Contract Management

1.5 Contract Management1.6 Project Costing

1.7 Project Resource Management1.8 Project Management

1. 9 Project Collaboration1.10 Daily Business Intelligence

1.11 Project Portfolio Analysis1.12 Project Planning

1.13 Project Scheduling and Analysis1.14 Schedule Coordination

1.15 Graphics and Reporting1.16 Resource and Cost Management

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Daleel Specific Requirements

PRIORITY: C=Critical, I-Important, D-Desirable


A P C N

- Ability to have Project Structure Template Y

- Ability to have projects with 7 following phases

- 1. Concept budet, Approval Y

- 2. Front end design Y

- 3. Detailed design Y

- 4. Procurement Y

- 5. Contracts Y

- 6. Construction Y

- 7. Commisioning and Handover Y

- Ability to Create Project against specific Phase (Sub Project or Independent Project) Y However we have option

to reference projects which

is treated as sub projects,its mostly for reporting

purposes

- 4 Mandatory Reports are as below:

1. Generate Project Progress report (as at date, Month end)(WIP based, based on recovery

requirement from Govt, Based on Recovery Cost, Based on Financial Accounting, Engineering

Team wise)

Y

- 2. Handover Report Y

- 3. Commissioning report Y

- 4. Punchlist (Inspection report) Y

- General Mandatory reports are required as below:

- 1. Field tracking report for Deviation ( FTR) Y

- 2. Variation to the Contract report (VTC) (More then 1 FTR can be part of 1 VTC) Y

- 3. List of Purchase Orders for the project & List of Purchase Requisitions Converted into

Purchase orders for the project

Y

- Ability to manually amend the Project plan Y

- Ability to compare the Project plan with history project plan of same project Y

- Ability to upload Project Plans from Primavera & MS Projects Y

- Any Changes in Budget should require reapproval through Workflow Y

- Ability to set threshhold for cost and Time variations Y- Ability to update the progress at level of task, Stage and Phase Y Task Level Progress

allowed

- Functionality to do the accounting automatically by way of auto accounting Y

- Project Deliverables Y

Database Requirement



AVAILABILITY: A=Available, P=Partly Available, C=Available with

Ref. No. Description PriorityAvailability

Remarks

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Daleel Specific Requirements




AVAILABILITY: A=Available, P=Partly Available, C=Availa

- Project accounting workflows Y

- Automatic publishing of PSR and setting reminder rules Y

- PSI Project status inquiry by ITD,YTD,PTD,PP etc Y

- Open data uploading of Open Projects (Transactions, budgets, etc..) Y

- Integrating Budget with Finance Y- Project creation process Y

- Linking of Project Number to Chart of accounting Y

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A P C N

- Ability to maintain Budgets Y- Ability to assign Project Resources Y- Ability to monitor the cost, Actual Financial Costs vs Budgeted Y- Ability to monitor Scheduled Progress Y- Ability to Plan, schedule, and control projects Y- Ability to assign resources to tasks and track progress Y- Ability to monitor and visualize project performance versus plan Y- Ability to conduct what-if analysis and analyze alternatives Y

- Ability to allow schedule updates from multiple users at the same time Y- Ability to produce schedule and resource reports and graphics Y- Ability to Integrate with financial management and human capital management systems Y- Ability to choose your level of summarization or integrate all task details Y- Ability to integrate Financial Plans or Workplans Y- Abili ty to capture actual costs in Oracle and send to Primavera (Perform Auto accounting) Y- Ablity to configure synchronization to run when you choose Y

- Ability to prioritizing Projects and Optimizing Organizational Capacity Y

- Ability to Match People with Projects Y- Ability to maintain Time Sheets (Projects) Y- Ability for Reporting and Analytics Y Need more cla

1.3 Project Analytics

A P C N

- Ability to access pre-built analytics and dashboards based on Oracles Primaveras PPM best

practicesY

- Ability to Gain insights into projects and portfolios with pre-built dashboards Y

- Ability to customize reports and portals to meet individual business needs Y


Availability

PriorityDescription



Ref. No.


Remarks



Remarks


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1.4 Contractor Management

A P C N


- Ability to synchronize Projects Y

- Ability to have Contractor & Sub Contractors- Ability to have master and Sub Schedule

1.5 Contract Management

A P C N


- Ability to have document Management functionality Y

- Ability to maintain Supporting Documentation Y

- Ability to Turnaround Time for Information Requests Y

- Ability to maintain master the issues Y

- Ability for comprehensive Change Management Y

- Ability for change Management Workflow Processing Y

- Ability for flexible Approval Processing Y

- Ability for Subcontractor Management and Control

- Ability for Payment Management

1.6 Project Costing

A P C N

Database Requirement- Ability for versatile template-driven project definition Y

- Ability for multiple currency financial plan and budget creation Y

- Ability for diverse accrual and expenditure capture Y

- Ability for robust expenditure control, collection, and adjustment functionality, integrated with

other Oracle applications

Y

- Ability for powerful burdening functionality Y

- Ability for rule-based general ledger account functionality Y

- Ability for comprehensive reporting functionality with drilldown capability Y

- Ability for capable asset creation and CIP cost collection Y

1.7 Project Resource Management

A P C N


Ability for comprehensive shared resource repository with Oracle HRMS Y


Remarks


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- Ability for concise requirements definition Y

- Ability for targeted searches Y

- Ability for automated approval processing Y

- Ability for self-service staffing functions grouped by role Y

- Ability for resource deployment Y

- Ability for actual and scheduled utilization Y

- Ability for project financial forecasts Y

1.8 Project Management

A P C N


- Ability to Integrate project planning and tracking Y

- Ability to Issue and change management Y

- Ability to budget and forecast oversight Y

- Ability for Real-time project performance management through visual status indicators for key

performance areas and individual measuresY

- Ability for Configurable project performance reporting packs periodically generated anddistributed to recipients by e-mail

Y

- Ability for Intuitive and easily personalizable user interface Y

- Ability to Integrate with everyday Project Management tools Y

1.9 Project Collaboration

A P C N


- Ability to access to structured workspaces such as the Team Member Home page Y

- Ability to collaborate toward issue and change resolution by sharing information and assigningactions to appropriate people Y

- Ability to document progress against assigned work Y

- Ability to manage documents and deliverables Y

- Ability to haveSecure and intuitive user interface Y

1.10 Daily Business Intelligence

A P C N


- Ability for setup and out-of-the-box reporting Y- Ability to assess project profitability reporting through portal pages Y

- Ability for reporting of key performance indicators across the business cycle Y

- Ability to have HTML-based reports that display summary and trend information, and provide

drill-down to detail informationY


Remarks


Remarks


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- Ability to perform cross-project reporting in different reporting dimensions Y

- Ability to Report for multiple calendar types -- enterprise, fiscal, and project Y

- Ability to display of information by year, quarter, month, week & day period Y

- Ability to compare current actual amounts to prior year, prior period, and budgets Y

- Ability to Report by enterprise and functional currency Y Its termed as project currency

1.11 Project Portfolio Analysis

A P C N


- Ability to Create and manage portfolios made up of projects Y

- Establish Comprehensive portfolio analysis tools Y

- Establish periodic and ad hoc planning cycles Y

- Ability to create multiple project assessment scenarios for individual portfolios Y

- Configure full range of portfolio analysis reports, charts, and graphs Y

- Establish project portfolio approval workflow Y

1.12 Project Planning

A P C N


- Ability to identify upcoming tasks and, if the project scope changes, adjusts schedules as

necessary.

Y

- Ability to easily coordinate the labor, materials, equipment, and subcontractors to ensure on-

schedule, within-budget project completion.

Y

- Ability for allowing users to plan upcoming day, week, or month, linking activities to resources

to ensure that workers have everything they need to get the job done.Y

1.13 Project Scheduling and Analysis

A P C N


- Project Scheduling and Analysis

- Ability to apply critical path scheduling to projects with as many as 2,000 activities Y Need to check on number of

- Ability to control budgets, changes, and estimates at completion Y

- Ability to manually or automatically update progress on activities Y

- Ability to analyze schedule changes using embedded Primavera Claim Digger technology Y

- Ability to manage changes in project scope via the baseline maintenance feature Y

- Ability to Import and export Microsoft Project & Primavera schedules Y

- Ability to Import and export project and resource updates Y

- Ability to combine schedule data from Excel MS Project & Primavera via the import and Y Few areas need technical effo


Remarks


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1.14 Schedule Coordination

A P C N


- Schedule Coordination

- E-mail entire projects using the simple send project feature Y- Ability to automate schedule integration via the import and export wizard Y

- Ability to exchange data seamlessly with all Primavera scheduling products Y Only with Portfolio Manageme

1.15 Graphics and Reporting

A P C N


- Ability to create customizable Gantt charts Y

- Ability to identify driving relationships via PERT diagrams with trace logic Y

- Ability to customize more than 150 industry-standard construction reports Y

- Ability to insert photos, drawings, and text in any graphic Y

- Ability to undo tasks, combine schedule data, and transfer information Y

1.16 Resource and Cost Management

A P C N


- Ability to code unlimited assignments and resources Y

- Ability to allocate resources to activities using distribution curves Y

- Ability to compare baseline budget to actual units and costs Y

- Ability to forecast cost at completion based on percent complete Y


Remarks


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2.1 Asset Management

A P C N


- Ability to create Intuitive Asset Group Y

- Ability for flexible asset creation: Manual, template, open interface / business API Y

- Ability to change an asset number without losing its attributes and history

- Ability for creating parent / child asset hierarchy with cost rollup

- Ability to support for all types of asset locations: User-defined areas, internal inventory

locations, external physical locations, etc.

Y

- Ability to fully supported asset moves and asset transfers, preserving asset attribute integrity,

maintenance strategy and history

Y

- Ability to associate assets to production equipment Y

- Ability for visibility of equipment downtime for production planning

- Ability for asset check-in / check-out Y- Ability for user-specified asset operations log

- Abili ty to update the asset master upon completion of project (commissioning and handover) Y

2.2 Preventive and Condition-Based Maintenance

A P C N


- Ability to support for pre-defined asset maintenance activities (bill of materials and routing)

- Ability for rule-based preventive maintenance strategy definitions (date rules or meter rules),

including:

- -Multiple-activity preventive maintenance

- -Base date / base meter preventive maintenance

- -Easy meter definition and meter hierarchy setup

- -User-controlled forecast generation and resulting automatic work order Creation

- -Failure analysis

- Ability to support for predictive maintenance with user-defined collection plans

2.3 Collection Plans

A P C N


Abilit t fi d fi d ll ti l

Description PriorityAvailability

Remarks


Remarks




Ref. No.


Remarks

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- Ability for collection of inspection, RCM and downtime, user-defined variables data

- Ability for Rule-based creation of work requests and work orders

- System should have the ability to add into it any MS

2.4 Work Management (Work Request )

A P C N


- Ability to create streamlined work requests with approval Workflow- Ability to support for service requests initiated in Oracle Services

2.5 Work Order

A P C N


- Ability to create work order for Inspection, lubrication and routine preventive maintenance

- Ability to create Emergency work orders

- Ability to create Pre-planned work orders

- Ability to maintain Audit trail- Ability to assign user-defined work order types and work order statuses

- Ability for creating Work order relationship, including parent / child and follow up work orders

- Ability to prioritize any work order during creation

- Ability to post different job/task into the asset under one work order whenever its needed2.6 Planning and Scheduling

A P C N

Database Requirement- Ability to configure planners workbench (Maintenance Workbench)

- Ability to generate preventive maintenance forecast and work order implementation

- Ability to create single-page user interface for work order and scheduling

- Ability for Extensive work scheduling abilities, including part requests, equipment resource

scheduling and employee scheduling

- Ability for easy parts inventory look up from work orders and from the Maintenance Workbench

- Ability for workflow configuration for work order approval

2.7 Work Execution

A P C N



Remarks


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- Ability to have work execution for rebuildable component replacement

- Ability for work hand-over (ability to hand over uncompleted work to other Technicians and

shifts)

- Ability to post work time by work order, project or Technicians

- Ability to provide flexible work completion process options (for specified work steps and / or

work order)

- Ability to capture Data at work order completion (meter readings, collection plan entries, failure

data)

- Ability for mass data entry (meter readings, charge time, work order completion, work orderclose)

- Ability to create key Maintenance key performance indicators

2.8 Stores Management

A P C N


- Ability to manage stores

- Ability for flexible material request and issues process, including one-step issue

- Ability for auto material allocation

- Ability to maintain promise status

- Ability to create direct requisitions (description based and non-stock material), with supplier

catalog support

- Ability to reserve the materials from inventory for specific planned work order

2.9 Maintenance Cost Management

A P C N


- Ability to manage maintenance cost Y

- Ability for cost estimation Y- Ability for actual cost calculation (material, labor and equipment resource usage) Y

- Ability for work order cost billing Y

- Ability for work order cost capitalization Y

-

2.10 Budgeting and Forecasting

A P C N


- Ability to create forecasts from historical work order data or projected PM schedules Y- Ability to maintain forecast templates Y

2.11 Role-Based Workbench


Remarks

Availability


Remarks


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A P C N


- Planner

- Scheduler

- Supervisor

- Maintenance User

- Work Requester

2.12 Flexibility

A P C N


- Ability to maintain user-defined lookup codes for assets, work requests and work orders

- Ability to maintain access security based on responsibility and organization

- Functionality for open architecture for easy import and export of information

- Functionality of customizable web-based user interface with embedded analytics

- Ability of Real-time reporting (all reports)

- Ability of graphical views and Drag and Drop functionality

- Should be supported by graphical workflow tool

- Ability through Oracle Approvals Management tool for work order approval process

. .


Remarks

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PRIORITY: C=Critical, I-Importa

2.13 Maintenance General Requirements

A P C N


- General Requirements

Maintenance Types in Daleel

- 1. Preventive

- 2. Corrective

- 3. Condition Based Monitoring/Maintenance (CBM)

-

Preventive Maintenance Plans should be available as below:

- 1. Weekly

- 2. Monthly

- 3. Quarterly

- 4. 6 Monthly

- 5. Yearly

Department-wise & Sub-Department-wise Maintenance Plan for following Departments (atleast)

- 1. Operations

- 2. Drilling

- 3. Engineering (etc)

- Ability to upload maintenance procedures

- Ability to track preventive maintenance plan compliance

- Ability for Preventive Maintenance waiver & periodic reporting

- Ability of approval workflow for entering Maintenance Plan and also for any permanent

amendment.

- Ability to maintain history for Maintenance including Material and resources used, Duration of

failure (if any), Time taken for maintenance work and description of work done

- Ability to Enter Monitoring requirements at time of enrolling asset into the register.

- Ability to Generate CBM, As and when required with different durations

- Ability to priorities Corrective Maintenance & Reclassification of priorities (according to

maintenance types)

- Ability to extract work order details for Equipment.

-- Ability to Plan the parts availability. Planner should be able to plan the work for both

Engineering & Maintenance



AVAILABILITY: A=Available, P=


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- Ability to plan Preventive Maintenance at level of Asset and Sub Asset Level

Ability to view Preventive Maintenance Plan in following views & reports:

- 1. Core & Non Core Assets

- 2. Site-wise

- 3. Equipment Type-wise

- 4. Technician wise

- 5. Calendar-wise

- Ability to enter lead time for parts/resources to plan the resource availability.

- Ability to Reassign the Work Orders at unlimited number of times

Ability to Plan following resources for Maintenance:- 1. Material (Including ability to block the material with Purchase Requisition/Material

Requisition)

- 2. Logistics

- 3. Personnel (Internal & External)

- 4. Tools

- 5. And Others

- Ability to add more than one supervisor to same position

- Ability to charge back the cost of maintenance to Departments who are owner of equipment

- Ability to create automated and manual material requisition & move orders

- Ability to generate the Corrective Maintenance from Preventive MaintenanceReports:

- 1. CM & PM Compliance Report

- 2. Daily Activity & status Reports

- 3. Daily Progress Report

- 4. Daily Report for Logistics, tools, personnel, and material

- 5. Report for Delayed PM & CM/backlog

- 6. Equipment availability Report

- 7. Material Consumption Report (Spare part/Lubricant/Chemical)

-

8. FMEA (Failure mode effective analysis report) & RCA (Root Cause analysis Report)- 9. Service report (Based on Periodicity, Normal, Major and other types)

- 10. Service history

- 11. Major service report

- 12. RCA (root cause analysis report)

- 13. Job Plan Service-wise

- 14. Major overhaul report

- 15. Job Progress report

- 16. Planned vs un planned work report

- 17. Lost time Report

- 18. Critical Equipment availability report

- 19. Maintenance cost report (detailed, Component Level)- 20. Report of Converted PM to WO to MR to PR to PO

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21. Report for Pending PM & CM

22. Cost, CM & PM Planning Reports for below:

- Equipment-wise

- Section wise (electrical, mechanical, instrument)

- Periodicity-wise

- Department-wise

- Location-wise

- Consolidated detailed report

- Consolidated Summary Report

Ability to plan Shutdown on ERP (Periodic Planned Shutdown)- Ability to generate Shutdown planning report

- Ability to generate Meantime to repair report

- Ability to generate meantime between failure report

- Ability to mark equipment as out of service and amend/update the Preventive and CBM.

Specific Requirements for Corrective Maintenance

- Ability to raise Work Order Manually

- Ability to assign Priority Manually

-

Configure Workflow for Identifying event, Plan Maintenance, Raising work order, approval of

work order, shutdown request.

-

Seperate processes based on the functional requirements documented here in for Planned

and corrective maintenance

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nt, D-Desirable

Partly Available, C=Available with

Remarks

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