FREDERICKSBURG CITY PUBLIC SCHOOLS Fredericksburg, Virginia

REGULAR SCHOOL BOARD MEETING AGENDA

April 7, 2014

Closed Session - 6:30 p.m.

Public Session – 7:30 p.m.

City Council Chambers

715 Princess Anne Street

I. Call to Order II. Roll Call III. Closed Session – Freedom of Information Act 2.2-3711(A) –

Section 1 – Personnel (discussion regarding employment recommendations, extra-duty assignments, change in position/contract adjustments, retirement recommendations, resignation recommendations, administrative staff for 2014-2015, substitute teacher and substitute custodian recommendations for 2013-2014, volunteers for athletic programs for 2013-2014 and evaluation of superintendent)

Section 2 – Student Matters (discussion concerning possible student expulsion) IV. Approval of Agenda

V. Approval of Minutes of the March 18, 2014 Regular School Board Meeting VI. Recognitions

A. “Word of the Month” – COOPERATION – Walker-Grant B. VSBA Northeastern Regional Forum Art Participants C. Jump Rope for Heart – Hugh Mercer D. Jump Rope for Heart – Lafayette E. Shamrock Shuffle – Lafayette F. Odyssey of the Mind - Lafayette G. General Assembly Pages – Walker-Grant

VII. Hearing of Citizens

A. VIII. Superintendent's Report

A. Consent Agenda

1. Tuition Rates for 2014-2015

2. Head Start Approvals

3. 2014-2015 Local Plan for Career & Technical Education (CTE) Perkins Funds

B. Action Items

1. Personnel

2. Student Case #13-14-2

3. Policy Revisions – First Reading

4. School Calendar for 2014-2015

5. School Nutrition Program Community Eligibility Option (CEO)

C. Additional Action Items

1.

D. Information Items

1. Instructional Presentation - FCPS Video Yearbook

2. Financial Report

3. Hugh Mercer Expansion Project Update

4. Summer School Programs

E. Additional Information Items

1.

IX. Old Business

A. Regular School Board Meeting – May 12, 2014 – James Monroe High School

B. VSBA Hot Topic Conference –April 28, 2014

C. VSBA School Law Conference – June 6, 2014

X. New Business

A.

XI. Good of the Order

XII. Adjournment

FREDERICKSBURG CITY PUBLIC SCHOOLS Fredericksburg, Virginia A regular meeting of the Fredericksburg City School Board was held at 6:30 p.m. on March 18, 2014 in City Council Chambers, 715 Princess Anne Street. Board members present were:

Ms. Malvina Rollins Kay, Chairperson * Ms. Jannan W. Holmes, Vice-Chairperson Rev. Jarvis E. Bailey ** Mrs. Patricia B. Green Mrs. Barbara A. Miller-Richards Mrs. Elizabeth R. Rehm

Others Present: Dr. David G. Melton, Division Superintendent Mrs. Deborah B. Wright, Clerk of the Board

The meeting was called to order at 6:33 p.m. by the Vice-Chairperson. *Ms. Kay arrived at 7:40 p.m. **Rev. Bailey arrived during closed session. 13-14-125: BOARD CONVENES INTO CLOSED SESSION: RECONVENES INTO OPEN SESSION. A recommendation was made by the Superintendent that the Board convene into closed session under FIA 2.2-3711(A), Section 1 - Personnel (discussion regarding employment recommendations, re-employment recommendation for 2014-2015, extra duty assignments, extra-duty assignment adjustment, ERIP recommendation for 2013-2014, resignation recommendations, substitute teacher recommendations for 2013-2014, substitute custodian recommendations for 2013-2014, Cortez teacher assistant for 2013-2014, and student teachers/practicum students and intern placements) and Section 7 – Legal Matters (discussion concerning legal advice). A motion to approve the Superintendent’s recommendation was made by Mrs. Green, seconded by Mrs. Rehm, and unanimously approved by a roll call vote (Ms. Kay and Rev. Bailey were absent at the vote). The Board convened in closed session at 6:34 p.m. On a motion by Mrs. Green, seconded by Mrs. Rehm, and unanimously approved by a roll call vote (Ms. Kay was absent at the vote), the Board reconvened in open session at 7:31 p.m. and approved Certificate of Closed Meeting No. 13-14-11 which involves a statement concerning items discussed in closed session. A copy of Certificate of Closed Meeting No. 13-14-11 is attached to the minutes. 13-14-126: APPROVAL OF AGENDA. The Chairperson called for a motion to approve the agenda. A motion to approve the agenda as presented was made by Mrs. Green, seconded by Mrs. Miller-Richards, and unanimously approved by the Board. 13-14-127: APPROVAL OF MINUTES OF FEBRUARY 3, 2014 REGULAR SCHOOL BOARD MEETING. Minutes of the February 3, 2014 Regular School Board Meeting were presented for approval. A motion to approve the minutes as presented was made by Mrs. Green, seconded by Mrs. Rehm, and unanimously approved by the Board. 13-14-128: RECOGNITIONS. As part of the school division’s character education program, Dr. John B. Gordon III, Principal of James Monroe High School, introduced Mr. Mark Wright, drama teacher and Drama Club students Julia Lewis, Sky Wilson, Billie Wyatt, and Althea Hart who

presented the Word of the Month for March – Perseverance. The students presented a skit entitled “Julia’s Story in School”. Mrs. Sandra Gillenwater, Assistant Principal of Hugh Mercer Elementary School, introduced the following students who were recognized as first place winners in the Black History Art/Essay Contest: David Nettles Kindergarten Madelyn Rowe First Grade Jamaal Lewis Second Grade Mrs. Sue Keffer, Assistant Principal of Lafayette Upper Elementary School, recognized the following grade level winners in the Black History Essay Contest: Noelle Ingram (not present) Third Grade Antonio Pickett (not present - moved) Fourth Grade Amaya Dixon (not present) Fifth Grade Mrs. Keffer also serves as the Division Spelling Bee Coordinator. Mrs. Keffer recognized the following Spelling Bee winners from Lafayette: Third Grade Bella Kimball Champion Justin Wade (not present) Runner-up Fourth Grade Jonathan Pendergraft Champion Anne Byrd Fickling (not present) Runner-up Fifth Grade Saif Mubashar Champion Anna Onks (not present) Runner-up (tie) Zoey Young Runner-up (tie) Mrs. Keffer then recognized the following grade level Spelling Bee winners from Walker-Grant: Sixth Grade Emma Chapman Champion Tovah Baer Runner-up (tie) Martin Kawa (not present) Runner-up (tie) Seventh Grade Richelle Reubel (not present) Champion William Snead (not present) Runner-up Eighth Grade Niaja Brevard Champion Dale (D.J.) Dudley Runner-up (tie) Sidney Blasiol (not present) Runner-up (tie)

Mrs. Keffer also congratulated the following Division Winner: Bella Kimball Champion Dr. Tim Duffy, Assistant Principal of Walker-Grant Middle School, recognized the following students who participated in the All-District Choir: Isabella Martinelli Guzman (not present) Amare Wears (not present) Taylor Jones Emily Atkinson (not present) Ian McConney (not present) Zyan Alston (not present) Frank Lovos These students are under the direction of Mrs. Barbara Powell. Dr. Duffy then recognized the following student who participated in the All-District Concert Band: Ciarra Ott Band students are under the leadership of Band Director Ryan Lowery. Dr. John Gordon, Principal of James Monroe High School, introduced the following students who were Captains of the boys’ and girls’ swim teams. The teams advanced to the Virginia High School League State Swim Meet. Noland Butler (not present) Megan McAuliff (not present) Peter Stoffel (not present) Brad Allison (not present) 13-14-129: PUBLIC HEARING ON PROPOSED 2014-2015 SCHOOL DIVISION OPERATING BUDGET. The Chairperson opened the public hearing portion of the meeting for comments on the proposed 2014-2015 school division operating budget. There being no citizens wishing to address the Board on this topic, Ms. Kay declared the public hearing on the school operating budget closed. 13-14-130: CONSENT AGENDA. The following items were included on the consent agenda:

Revision to the 2013-2014 School Calendar – A recommendation was made that the School Board approve an additional calendar revision to change the May 9, 2014 early dismissal day to a full instructional day for students. The Superintendent clarified that due to the fact that our schools have instructional time beyond the required 990 hours, there will not be a need to extend the school year, to have school on Saturdays, or to extend the length of the school day.

Additional Extra-Curricular Activity for 2013-2014 – Walker-Grant Middle School – A recommendation was made that the School Board approve the addition of Intramural Lacrosse as an extra-curricular activity for Walker-Grant Middle School beginning in Spring 2014.

The Superintendent recommended approval of the consent agenda items. A motion to approve the consent agenda was made by Mrs. Green, seconded by Mrs. Rehm, and unanimously approved by the Board. Copies of the consent agenda items are attached to the minutes. 13-14-131: PERSONNEL MATTERS. The Superintendent recommended approval of the personnel list as presented. A motion to approve the Superintendent’s recommendation was made by Mrs. Green, seconded by Ms. Holmes, and unanimously approved by a roll call vote with all present. A copy of the personnel list is attached to the minutes. 13-14-132: APPROVAL OF THE SCHOOL DIVISION OPERATING AND SPECIAL REVENUE (GRANTS) BUDGET(S) FOR 2014-2015 AND THE CAPITAL IMPROVEMENTS PLAN AND BUDGETS FOR 2015-2019. The Superintendent recommended that the School Board approve the 2014-2015 School Division Operating and Special Grants Budget(s) as presented in the amounts of $39,933,296 and $4,571,500 at this time along with the Capital Improvements Plan and Budgets for 2015-2019 and that the budgets be forwarded to City Council. A motion to approve the Superintendent’s recommendation was made by Mrs. Green and seconded by Rev. Bailey. The Superintendent informed the Board that the City Manager has recommended that the school budget be fully funded. Following these comments, the motion to approve the Superintendent’s recommendation was unanimously approved by the Board. Copies of the approved budgets and the Capital Improvements Plan are attached to the minutes. 13-14-133: ACCEPTANCE OF PROPOSAL FOR PROCUREMENT OF A VOIP TELECOMM SYSTEM AND SERVICES. The Superintendent recommended that the School Board accept the proposal from Businets, Inc. in the amount of $343,655.10 to provide a Voice over Internet Protocol (VoIP) telecomm system and services for the Fredericksburg City Public Schools division. A motion to approve the Superintendent’s recommendation was made by Mrs. Green, seconded by Ms. Holmes, and unanimously approved by the Board. 13-14-134: INSTRUCTIONAL PRESENTATION - SCHOOL NUTRITION AND FUN FOOD ACADEMY. Mr. Harry Thomas, Director of Instruction, introduced Mr. Brian Kiernan, Supervisor of School Nutrition Services. Mr. Kiernan presented an overview of past accomplishments by the School Nutrition Department and plans for future changes or programs. Mr. Kiernan noted that as a result of his visit to the White House some time ago, conversations began about many topics involving nutrition services. The new vision for food services was shared with staff and changes took place in the work environment. Different types of food which are healthier and more nutritious are now served daily to the students. Mr. Kiernan shared that breakfast sales and participation have increased following price reductions for breakfast. All schools now charge $1.00 for breakfast. New initiatives include working with the Life Skills Class at James Monroe to take students shopping each week and to teach them about preparing meals. At Head Start and Hugh Mercer Elementary, nutrition is being reinforced though use of the “Myplate Initiative” which teaches students about portions and types of different foods. A program to provide healthier mid-morning snacks for those students in need has been very successful at Hugh Mercer Elementary and Lafayette Upper Elementary. A “Breakfast on the Go” program is being considered for the elementary schools. The salad program will be expanded at both Walker-Grant Middle School and James Monroe High School. New partnerships have been formed with Mary Washington Healthcare, the Fredericksburg Farmer’s Market, and Produce Source Partners. Mr. Kiernan noted that discussions have been held with Mary Washington Healthcare concerning childhood obesity and diabetes. As a result of these discussions, the “Fun Food Academy” will be offered as a platform to cover various topics such as nutrition education, menu planning, food labels, cooking techniques and exercises for children. The

start-up of the program was delayed due to inclement weather but the first session was held on February 19, 2014. Initial results were very positive. Mr. Kiernan also informed the Board that the Nutrition Department is pursuing grant funding to expand the salad programs which currently exist at all school sites and to create a summer food service program that potentially could benefit all of the children enrolled within the Fredericksburg City Schools. Ms. Holmes commended Mr. Kiernan for being on the cutting edge with various nutrition programs and improvements to the school food services. Ms. Kay was pleased to hear about plans for the summer food service program and encouraged Mr. Kiernan to keep the Board informed as plans progress. 13-14-135: FINANCIAL REPORT. Mr. David Baker, Chief Financial Officer, provided an update on the school system’s financial status through the month of January 2014. Mr. Baker noted that there are small variances in both revenues and expenditures. Expectations are to end the year on a positive note. 13-14-136: TUITION RATES FOR 2014-2015. The Superintendent informed the Board that the administrative staff will not be recommending any increase in tuition rates for the 2014-2015 school year. Current tuition rates are: Regular Tuition Rate City Employee Tuition Rate $3,630 for each of the first two children $363 for the first child $1,815 for each additional child $181.50 for each additional child. 13-14-137: SCHOOL CALENDAR FOR 2014-2015. The Superintendent presented the proposed school calendar for 2014-2015 which was developed by the Calendar Committee. The Calendar Committee was chaired by Director of Human Resources John Russ and was comprised of members from the Superintendent’s Employee Advisory Committee which allows for representation of all buildings and all groups of employees. The proposed calendar is similar to the current school year with only minor changes. Major highlights in the proposed calendar for 2014-2015 include:

All new teachers report to work on August 18, 2014 All teachers report to work on August 25, 2014 School begins on September 2, 2014 Winter Vacation – December 22, 2014 – January 2, 2015 (two full weeks) Spring Vacation – April 6, 2015 – April 10, 2015 School ends on June 12, 2015 Snow make-up days: February 16 and April 3, 2015

The calendar will be presented for approval at the April meeting. It was noted that the efforts in the General Assembly to pass legislation to allow schools to open before Labor Day passed in the House but failed in the Senate. 13-14-138: OLD BUSINESS. The following items of old business were addressed:

VSBA Northeastern Regional Forum – The VSBA Northeastern Regional Forum will be held at the Kelly Leadership Center in Prince William County on March 20, 2014. Rev. Bailey, Ms. Holmes, Mrs. Miller-Richards, Mrs. Rehm and Dr. Melton are planning to attend.

Next Regular School Board Meeting - The next regular School Board meeting will be held on April 7, 2014 at 6:30 p.m. in City Council Chambers.

13-14-139: NEW BUSINESS. The following items of new business were discussed:

Work Session with City Council – There has been no request from City Council to schedule a

joint work session with the School Board concerning the budget. Since the City Manager has recommended that the school budget be fully funded, there may be no need for a joint meeting.

Date for July 2014 School Board Meeting – The regular meeting in July is tentatively scheduled for July 7, 2014. Board members were asked to let Mrs. Wright know if there are any conflicts due to the July 4 holiday.

VSBA School Law Conference – The VSBA School Law Conference will be held on June 6, 2014 in Richmond. Any Board members who wish to attend were asked to contact Mrs. Wright.

VSBA Hot Topic Conference – A VSBA Hot Topic Conference will be held in Norfolk on April 28. Rev. Bailey is planning to attend. Rev. Bailey stated that we will need a second Board member to attend this conference. This is necessary in order to meet requirements for the Board of Distinction.

13-14-140: GOOD OF THE ORDER. The following comments were made under “Good of the Order:”

Ms. Kay expressed appreciation to Ms. Holmes for chairing the meeting until her arrival.

On behalf of the Board, Ms. Holmes extended a collective thank you to the schools for the visits and other gestures for School Board appreciation month.

13-14-141: ADJOURNMENT. There being no further business to conduct at this regular meeting of the Fredericksburg City School Board for March 18, 2014, the meeting was adjourned at 8:20 p.m. on a motion by Ms. Holmes, seconded by Mrs. Rehm, and unanimously approved. _____________________________________ ________________________________ Malvina Rollins Kay, Chairperson Deborah B. Wright Fredericksburg City School Board Clerk of the Board

MOTION: Mrs. Green SECOND: Mrs. Rehm CERTIFICATE OF CLOSED MEETING 13-14-11

WHEREAS, the Fredericksburg City School Board has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, Section 2.2-3711(A) of the Code of Virginia requires a certification by this School Board that such closed meeting was conducted in conformity with Virginia law;

NOW, THEREFORE, BE IT RESOLVED that the Fredericksburg City School Board hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered. VOTE: AYES: 5 NAYS: 0 ABSENT: 1 (Ms. Kay was absent at time of vote)

Clerk of Fredericksburg City School Board

March 18, 2014 Meeting Date

SCHOOL BOARD AGENDA ITEM MEETING DATE April 7, 2014 AGENDA ITEM NO. VIII-A-2

AGENDA:

Consent Action Information

STAFF CONTACT PERSON: Nancy Woodward SUBJECT: HEAD START APPROVALS –

1. Revisions to the Eligibility, Recruitment, Selection and Attendance (ERSEA) 2. Fredericksburg Area Service League Funding Request 3. Catholic Campaign For Human Development Grant Application

INTRODUCTION:

Acting Head Start Director Nancy Woodard asks for approval of the following items pertaining to Head Start Activities:

1. Revisions to the Eligibility, Recruitment, Selection and Attendance Policies and Procedures, ( ERSEA). As part of the Program Design and Management of the Fredericksburg Regional Head Start Program, the Eligibility, Recruitment, Selection, Enrollment and Attendance (ERSEA) package is updated and approved by the Governing Body annually. It includes criteria derived from the Community Assessment in support of Head Start eligibility beyond age and income. These criteria are formatted in a weighted scale used to determine priority for Head Start acceptance in accordance with federal regulations. Also included are ERSEA policies and procedures which delineate the implementation of the ERSEA package including Eligibility, Recruitment, Selection, Enrollment and Attendance.

2. Fredericksburg Area Service League Funding Request: The program has applied for grant funding in the amount of $2000.00 to send at-risk students to Hazelwild Summer Day Camp.

3. Catholic Campaign for Human Development: The program is requesting $20,000.00 in grant funding to continue the Parent Empowerment Project, an advocacy program working to break the cycle of poverty.

SUPERINTENDENT’S RECOMMENDATION: The Superintendent recommends that the School Board approve Revisions to the Eligibility , Recruitment, Selection and Attendance Policies and Procedures, the Fredericksburg Area Service League Funding Request and the Catholic Campaign for Human Development Grant Application. ATTACHMENTS: Revisions to the Eligibility, Recruitment, Selection and Attendance Policies and Procedures Fredericksburg Area Service League Funding Request Catholic Campaign for Human Development Grant Application

Eligibility, Recruitment, Selection, Enrollment and Attendance Eligibility

ELIGIBILITY POLICY

The Fredericksburg Regional Head Start program will follow the federally mandated regulations for establishing financial eligibility for the Head Start Program. Of the families selected, 90% must be from families living in poverty . The program is allowed but not required to accept up to 10% from over Head Start income levels if they will benefit from program participation. If the program cannot fill its slots from applications in the income eligible category. Up to 35% of program slots may be filled by families who fall into the “near low “ income category 101-130% above the federal poverty guidelines. Should this option be considered, the program must meet the requirements set forth under 2007 Head Start Act. A minimum of 10% of cumulative students in one enrollment year must be students with a professionally diagnosed disability.

The service area as approved by the Region III Office is the City of Fredericksburg, and

King George County. Four year old children will be served in all areas. Three year olds are currently served only in Fredericksburg. The program is funded to serve 155 137Head Start students. There is no fee for participation in the program. In Fredericksburg, a single point of entry application will be used for the publically funded preschool programs, Virginia Preschool Initiative (VPI) and Early Childhood Special Education and Head Start. Head Start shall have responsibility for coordinating the application process for the programs. In King George, a single point of entry application will be used. Head Start and King George Staff will collaborate in processing and placing students for the public preschool programs in King George. In accordance with federal regulations, a Memorandum of Understanding with the VPI program will be signed annually and submitted to the Virginia State Collaboration Office and the Region III Office in Philadelphia.

The Fredericksburg Regional Head Start Program will use the federal poverty guidelines for

program eligibility and other guidelines as set forth by the Head Start Act of 2007. Over-income ( near low income 101-130% of poverty )families selected for participation in Head Start will be selected using the USDA Free guidelines as income guidelines. The Virginia Preschool Initiative classes modeled after the Head Start model also use the USDA guidelines. Income will be verified and a statement of eligibility signed by staff members will be maintained in the record. A child with a disability will be considered for placement regardless of income in accordance with the regulations.

Children must be three or four by September 30 in the year for which they are applying to participate in the program (three year olds classes are available to city residents only at this time). Families will be selected from applications reflecting the federal poverty guidelines for Head Start and the USDA free and reduced meal guidelines for the Virginia Preschool Initiative class. Families will attend classes in the service area in which they reside. Families who are above the USDA income guidelines and cannot be served by the program will be referred to other preschool alternatives.

A waiting list is maintained in accordance with performance standards. The program

prioritizes services to the families living in poverty first using federal poverty guidelines, other options outlined in the 2007 Head Start Act, and selection criteria approved annually by Governing Bodies. POLICY COUNCIL APPROVAL 2000/REVISED DECEMBER 2001, 2002, 03 Revised 1-05 Policy Council Approval 1-23-05, Revision Appved by Policy Council 1-25-06, Revision approved February 28, 2007, Revision 2008, Revision 2009, approved 2-25-09. Appved 2-2011. Revised 2-2014

Eligibility Recruitment Selection, Enrollment and Attendance Recruitment

RECRUITMENT POLICY Recruitment is on-going and is not based on race, creed, religion, sex, gender orientation or disability. It is driven by the results of the community assessment each year to ensure that

the neediest of the needy are identified and served by the program. The Recruitment, Eligibility, Selection Enrollment and Attendance policies shall be reviewed periodically but at a minimum annually to assure inclusion of needed information.

Family Services Staff will work closely with the Parent, Family and Community

Engagement Committee to frame each year’s major recruitment effort. The committee shall consist of Family Services Team , Family Services Coordinators other Specialists or Coordinators, Policy Council Representatives, Community Representatives and Parents. All program recruitment functions and processes will be approved by this committee, and forwarded to the Parent Committee and Policy Council for action annually. The program shall use a single point of entry application to collaborate with the publicly funded preschool programs to increase the number of children served in Fredericksburg and King George County.

Flyers advertising the program and its services will be developed and updated annually. The

application and flyers will then be disseminated to the School Board, Health Department, Social Services, Library, other community agencies, professionals and places Head Start eligible families may visit such as the housing offices, apartment complexes, Laundromats, grocery stores etc. A list of locations where flyers have been posted or distributed shall be maintained in program records.

Public TV., radio and newspaper articles shall be utilized to the greatest extent to publicize

the programs. Efforts shall be made to utilize the local ethnic news sources to reach area immigrants. Head Start newsletters and flyers will also be used to publicize the program.

The major recruitment effort shall commence each spring and continue through the beginning

of school each fall. Recruitment will be ongoing year round. The Family Services Team , Curriculum Specialist and Education Manager in addition to

other program staff will seek children with special needs to fulfill the requirement for children with special needs as mandated by the federal government (minimum of 10% of the cumulative student population).

Every effort to publicize the program in a positive manner shall be done whenever possible. POLICY COUNCIL APPROVAL/ REVISED 12-02 Revised 1-05 Policy Council Approval 1-05, Revisions Appved by Policy Council 1-25-06, Revisions approved 2-28-07 Revised 2008 reviewed 2009. Appvd 2-2011 revised 2-14

Eligibility Recruitment, Selection Enrollment and Attendance Policies Recruitment

APPLICATION POLICY & PROCEDURE

Fredericksburg and King George applications for enrollment in Head Start and other publicly funded preschool programs will be accepted in person, any day during business hours or by mail or fax. Applications are available at all Head Start Centers, City School Board office and many other community agencies and on-line at www.cityschools.com . Additional applications may be obtained by calling the office at 372-1065. Applications are currently available in English and Spanish.

Assistance in completing the application will be available during business hours to anyone in need of assistance. The program requires birth and income verification per the federal regulations. As part of the Grantee school division with all classes located in local school facilities, the program is subject to state requirements for school admission for physicals and immunizations.. Exemptions for immunizations for health or religious purposes will be accepted. Staff will work to support timely admission for all students. Translation for Spanish is available during working hours, during school and as needed during the summer hours. Interpreters will be sought for other limited English peaking families as needed.

All incoming applications are placed in the ERSEA bins located in the gallery offices. Family

Services staff will help process applications on a daily rotating basis to ensure that all applications are processed in a timely manner. All applications will be assigned a Case manager, tracking number, logged in and processed. All applications will be entered into the Child Plus Data base. Receipt of applications, or additional documentation that is hand delivered, is documented by the FSC or receiving designee in the Walk-In Log Book.

Any child whose application indicates the child has special needs or parental concerns

regarding special needs will be referred, to the Early Childhood Special Education program in the appropriate service area for screening and assessment. The program will follow up with ECSE to determine the outcome of the referrals.

The application will be processed for eligibility determination and consideration for enrollment selection. Classes are filled according to the Enrollment Selection Policy and Procedures.

The program will determine, income, and age to meet federal requirements. In addition to the address provided on the application, proof of address will be required with the application for processing. For income determination the program will require pay stubs to be averaged based on number of pay dates each month and computed, using W-2s, letters from employers, SSA or SSI determination letters, verification from local departments of social services for TANF/income. Categorically eligible families must verify the source of eligibility. The program will request verification of the income supporting the Head Start child by family members or household members related by blood marriage or adoption. statement of no income, in-kind income, or income from employer. Documents used for proof of address include recent utility bill, rental or lease agreement, letter from landlord/person with whom family resides.

Families will be notified in writing of any outstanding information needed to complete the

application and determine eligibility. Families will be assisted in obtaining needed information

as much as possible. Until an application is complete the child will not be considered for selection. An

application is considered complete following a peer review of documentation, calculations and final signature review.

While applications are taken year round,, the first round of selection for fall classes occurs in

as early in the spring as possible,( March/April)l. Additional selections will be made in May, June and in August as needed to fill classes or to replace any attrited students. All classes will be filled prior to school beginning. Any applications received once classes are filled will be placed on a waiting list. All applications received will be worked up and maintained in a prioritized format in service area notebooks to be considered for any future vacancies.

Should a family whose application is on a waiting list or determined ineligible, present additional information during the program year which may impact their eligibility, (such as income or homelessness status, birth of a child, marriage etc…) , they will not be required to submit a completely new application, only update any information which has changed. The FSC assigned to the application will re-work the application documenting the changes and the outcome. A new ranking sheet will be completed and attached to the application with the “new” status. If a family is not selected during a program year, and wishes to be considered for selection the following year, a new application must be submitted. Likewise, if the program has documented the family has moved from the area and returns , a new application must be submitted.

Applications of eligible children will remain active through the program year or until periodic

updates determine the family has moved from the area or is no longer interested in the program. The application log will be reviewed and updated periodically, by the Family Services Staff.

Policy Council Approval /Revised 12-02, 03, Revised 1-05, Policy Council Approval 1-05, Minor Revision appved by Policy Council 10-05 Revisions Approved by Policy Council 1-25-06 Revisions approved by Policy Council 2-28-07Revised 2008, reviewed 2009 approved 2-2009 Approved 2-2011. Revised 2-14

Eligibility, Recruitment, Selection, Enrollment, and Attendance Policies Selection

SELECTION POLICY

All funded slots will be filled from the Head Start completed applications log according to the current federal regulations which are: 1. no less than 10% of cumulative students will have diagnosed disabilities 2. no greater than 10% of students from over-income families

If the program cannot fill its slots per the regulations, permission must be obtained from the Regional Office to serve additional children from near low and over-income categories. Enrollment Selection will be made on blind, weighted ranking system basis, using program approved selection criteria based on the community assessment analysis. ((see Enrollment Selection Procedure). The selections for the fall classes will begin in March /April each year by a committee composed of representatives from Managers, Family Services Team, Policy Council , parent and community representation. Additional selection committees may be convened as needed to fill program vacancies. Selection committee will be convened any time there is a need to prioritize students for acceptance and make enrollment decisions between applications. Head Start staff does not vote on selections, but serves in an advisory capacity only. The Policy Council has approved that Family Services Team can fill a vacancy without convening a Selection Committee as long as there is clearly a child who is prioritized higher than another child for a vacancy. Public Kindergarten is available to all year old children at the end of their four year old Head Start enrollment in all service areas. The Policy Council has approved the following priority status categories bearing in mind that any child who is homeless is categorically eligible as are foster children and children who fall into a public assistance category. The categorically eligible priorities are : TANF, SSI, Homelessness and Foster Children. These categories are weighted the heaviest and will be accepted first. Additional weighted criteria is : Kinship care, Disability, Income eligible, /age 3 or 4 from Oct to Dec, No HS diploma or GED single parent, , current teen parent, unsafe/unhealthy living environment, domestic violence, incarcerated parent , pregnant parent, community agency referral, siblings of current Head Start students, siblings of past students, and Early Head Start participants. Any three year old currently enrolled in the Head Start Program will automatically be eligible for acceptance into the four year old classes the following year unless there is compelling reason not to accept. Students must live in the services area where they are served.

Children who currently attend Fredericksburg Regional Head Start and whose family moves to another part of the our service area will l be transferred appropriately. Children who move from our service area will be referred to other Head Start programs or served through McKinney – Vento. Families of children on the waiting list for three year old classes will be contacted to submit a new Application. They will be required to re-submit information per federal regulation. Late March, early April is set as the timeline for initial selection of students for coming September

classes in order to conduct home visits and be fully enrolled at the beginning of school. Any applications received after initial selection will be processed in a timely manner and considered at additional selection committee meetings. Any vacancies in the program will be filled from the ranked waiting list. These vacancy selections will be made by the Family Team based on approved priority unless additional applications with a higher ranking number have been received. In that case the higher number will be accepted first. If additional applications are received with the same ranking number as those applications already prioritized, a selection committee will be called to make selections. Any vacancies in the program will be filled following the federal policy in order to ensure full enrollment at all times. POLICY COUNCIL APPROVAL/REVISED 12-02, 03, Revised 1-05, Policy Council Approval 1-05, Revisions Approved 1-25-05Revisions approved 2-28-07 Revised 2008. Revised 2009 Approved 2-25-09. Approved 2-2011, minor revisions approved by PC 3.2012. revised 2-18, 2014

Eligibility Recruitment Selection Enrollment and Attendance Selection/Enrollment Procedure

SELECTION PROCEDURE This committee will meet in March, April, June, August and/or as needed to select students for enrollment for classes.

. The Family Services Staff will process the applications, determining from information provided by the parent or guardian, the needs and issues facing the family. This will be noted on the Ranking Form and used to determine the priority weight/status of each applicant family. Income will be verified per federal standard and a signed statement of eligibility to include source and amount maintained in the record. . The priority weights/status of each family will be reflected on a blind weighted Ranking that will be used to make presentations to the Selection Committee for acceptance. The higher the total weight/number, the more significant risk factors have been identified and the greater need the family has for enrollment in the program. . The Family Services Team will make presentations to the Selection Committee for acceptance and enrollment. The committee will use the information from the weighted ranking system to make selections. The Policy Council will be notified of enrollments and withdrawals in the Center Report. The Family Services Team .Staff will also notify other staff members of enrollments, transfers or withdrawals. . The families selected for enrollment will be notified of selection by mail, phone or home visit as soon as possible after the committee meeting. Families must provide proof of address for the service area in which they have been selected at the enrollment visit. This may be in the form of a bill in their name, documentation by lease, letter from rental office or current utility bill or other current formal documentation which confirms their address (drivers licenses, cell phone bills etc, will not meet this requirement)). Families selected for fall enrollment will have a home visit from Family Services Coordinators prior to beginning school to receive additional information about the program and its requirements. Families will not be penalized if they cannot accommodate this request as long as they can provide valid proof of address … Information includes: physical and dental exam referrals, completion of the child health record, introduction of Family Partnership agreement, receive information about their child's classes, program services and community resources. . Every family will be required to attend an orientation where final enrollment paperwork will be completed and additional information about the program shared. Family Services Staff will conduct this orientation for individual families if a larger orientation is not being offered. . Vacancies in the program will be filled from the ranked waiting list on a ranked priority basis. The Family Services Team shall be able to fill the vacancies as they occur from this list without additional committee approval, unless there is a question about the status or priority of one student over the other. In this case a Selection Committee meeting shall be called. The program shall begin the year with full enrollment which will be maintained per federal requirement. The Waiting List shall be maintained by the Family Services designee and reviewed and updated periodically.

The procedure to complete enrollment for vacancies will be as follows: Family Services Staff will make enrollment status reports at the Family Services Team meeting. Prioritized applications will be selected for vacancies until there are no priorities left for filling vacancies. If there is a higher ranking application than the prioritized list, it may be accepted over the prioritized list. If there are additional applications to be considered with the same ranking weight, a selection meeting will be called. If not the selected application will be routed to the Family Services Coordinator for the vacancy who will enroll the child in child plus, and notify the program staff, other support staff as needed of the enrollment. Timely notification of a new enrollment must be given to staff to allow for teacher notification, record development, health, and transportation planning. The Family Services Coordinator and parent will meet to complete the enrollment paperwork and conduct orientation to fully enroll in the program. Copies of all health info, physical immunizations, medical alerts, allergies and chronic conditions, emergency contacts and transportation information as well as any service area specific paperwork will be facilitated for the record to complete enrollment. . Upon a child’s acceptance into the program, the teacher will be assigned and information shared with the teaching teams to facilitate transition into the classroom for the new student. Family Services staff will be responsible for setting up the family record and completing Child Plus Data entry. A Family Partnership Agreement plan will be initiated/reviewed to support families in the self-identification of goals and services for their family. The Family Services Coordinator will support families in accessing the services in a timely manner. Children and parents will have an opportunity to meet the teaching team during the enrollment process. The Family Services Coordinator will provide orientation for the parent while the child participates in the classroom if possible. Policy Council Approval/ Revised 12-0 ,03,Revisions Policy Council Approved 1-25-06,Approved 2-28-07 Revised 2008, Revised 2009 approved 2-25-09., Approved 2-2011 .

Eligibility Recruitment Selection Enrollment Attendance Attendance

STUDENT ATTENDANCE POLICY

It is expected that all children will attend Head Start or other public preschool programs on a regular basis. Parents/ Guardian should notify the Head Start Program in the event of a child's absence. If a parent does not contact the program to document the reason for the child’s absence, the teaching team will make contact if possible, documenting the reason. Chronic illness, or special circumstances that would cause a child to miss school should be discussed with the Family Services Coordinator assigned to the class. All notes or messages (copies of same) regarding a student’s absence are to be routed to the assigned Coordinator. Attendance for each class will be recorded by their respective Coordinator for tracking purposes. The teaching staff will take attendance daily and record it in the SMS system for the school division in Fredericksburg and share it with the FSC by email, phone or in person King George teaching staff attendance into Child Plus. Family Services Coordinators , managers and the Director are always available to discuss specials needs and circumstances with parents. . When a child has been absent for four (4) days without notice by the parent or guardian, the Family Services Coordinator shall make direct contact with the parent ( home visit or otherwise) regarding the child's absence and discuss a plan to assist the child in returning to school. Any child who is absent due to a Head Start required medical appointment, shall be marked absent with a “m” to account for the day. When a child's attendance is irregular, or the child is absent in a pattern (ex. every Monday) the Family Services Coordinator will contact the family to assist in developing a plan to reduce absences. Individual student attendance issues will be discussed in the and Family Services Team Meeting and as needed in the Management Team with plans for attendance support. Individual

attendance will be tracked each month and noted in the record along with the absentee follow-up documentation if needed. In the event that contact cannot be made with the family in ten (10) days, a certified, return receipt letter will be mailed to the family at the last known address. This letter will require a family response within ten (10) days or withdrawal may be initiated by the program. POLICY COUNCIL APPROVAL/Revised 12-02, 8-11,Revisions Policy Council approved 1-25-06 Revisions Approved 2-28-07, Revised 2008. Reviewed 2009, Approved 2-2009. Approved 2-2011 , 8-11 revised 2-18-2014

Eligibility Recruitment Selection Enrollment and Attendance Attendance

STUDENT ATTENDANCE PROCEDURES

.Teachers will check attendance daily, marking attendance in the SMS system in Fredericksburg and on Child Plus in King George notifying the Family services Coordinators. Copies of any notes documenting absences shall be forwarded to the Family Services Coordinators regarding a child's absence and logged into the program attendance log sheets. . The Family Services Coordinator will make absentee follow-up calls/visits to children for whom there is no notification of absence after four (4) or more consecutive unexcused days absences. Should the child have difficulty with consistent attendance, the coordinator will follow up as needed to ensure improved attendance. The Director/designee will review the program Attendance Logs on a monthly basis for attendance levels and report to the Policy Council in the center report. For any monthly program attendance below the federally mandated 85% level, an additional report will be given. Children's attendance patterns will be a standard discussion item in the Family Services Team Meeting, in the section of the interdisciplinary student staffing process and may be addressed at Management Team Meeting at any time. Identification of any pattern of absence or sporadic attendance will also result in timely follow-up by the Family Services Coordinator and emphasize the importance of regular attendance. Children who are identified as being absent due to illness or chronic conditions will be referred to the Health Coordinator for monitoring/follow-up. Services will be provided to them under the Temporary Exclusion Policy. Home visits and/or contacts to the families to help develop attendance plans will occur on a timely basis and continue until the child either returns to school or is withdrawn from the program. Documentation of these efforts will be found in the child's record as well as the monthly attendance logs. Any recommendation for withdrawal from the program because of attendance will be approved by The Director and reported to Policy Council. Policy Council Approval/Revised 12-02 Reviewed and A[proved by Policy Council 1-25=-6 revised 2008. Revised 2009 approved 2-25-09Approved 2-1011. Revised 2-14-2014

Eligibility Recruitment Selection Enrollment Attendance Attendance

WITHDRAWAL POLICY 1. A student may be withdrawn at any time from the Head Start Program by parent or guardian

by notifying the program of intent to withdraw. 2. A child may be withdrawn from program enrollment in accordance with the Attendance Policy

and Procedures after all attempts to return child to program have been exhausted. 3. The Family Services Team shall notify the appropriate program staff and support services of

student withdrawal. Policy Council Approval 2000 Revision 12- 2003, Reviewed for Policy Council Approval 1-25-06 Revised 2-09 Approved 2-25 2009. Approved 2--2011 Revised 2-18-2014

Fredericksburg Area Service League2014-2015 Request for Financial Assistance Form

Application Date __ -=-:M.=a=r=ch=2=0,'--'2=0'-..:1o.....:4 _

Organization's Name Fredericksburg Regional Head Start

Organization's Contact Person Jacqueline White, Financial Specialist, NancyWoodward, Acting Director

Organization's Address 200 Gunnery Road, Fredericksburg VA, 22401

Organization's Telephone/email_540-372-1065, jwhite@cityschools.com;nawoodward@cityschools.com.

Amount of Financial Assistance Requested. $"'-'2"',--"0"-"0"-"0:..:c.O"-'0"- _

Organization's Estimated Total Annual Revenues $1,036,527 in federal funds foroperation, salaries and fringes.

1. Please list the specific ways in which these monies will be used by yourorganization to benefit area children.The financial funding will be used to scholarship at-risk Head Start and Virginia PreschoolInitiative students to Hazelwild Summer Day Camp. The opportunity to participate in sucha high quality summer camp experience is otherwise unavailable to these children.Feedback from grateful parents whose children have participated include commentsabout increased independence, greater curiosity about the world and children discoveringinterests beyond their neighborhoods.

2. Please describe your past history with FASL (if any).We have been fortunate enough to have a longstanding partnership with the serviceleague. Some of the many projects from which we have benefitted include, murals on thewalls of our auditorium, Hazelwild Day Camp for at-risk children each summer, setting upa children's library in our Parent Center, purchasing thermal meal carts for our classes,donations of books to our program and the many hours of volunteering provided by theleague over the years in support of our Theme Days, Field Days and other activities.

3. Please list any other possible sources of funding (if any).Head Start is a preschool program for low income and at-risk children. We provide a highquality preschool program and comprehensive services in support of school readiness tochildren living in poverty. We also provide opportunities to parents to identify their goalsand to move forward in areas of education, employment, financial stability, parenting andmost importantly being their child's first and foremost teacher advocating for the best fortheir children and their families. Funding from the federal and local school divisions areused for salaries, fringes, supplies and operations. All other events and activities areprovided pro bono or thorough specific grant applications.

Organization's commitments:The entire donation shall benefit area children as specified on financial assistanceform and used within the fiscal year. Financial assistance requests must besubmitted and approved annually.

Please note, in the spring of 2015 the donation amount shall be determined anddonated to the organizations elected to receive financial assistance from FASL.

Signature of Organization Contact pe~~~~ ) ?. . . . 777 tJ_A-0U

Application deadline is March 31, 2014. rr:u:ve--1aq~S,PIeZeCal:llisonDeFiippi at 540-287-2653 (daytime and evenings). 'OJ'Please return to: Allison DeFilippi

15 Doswell DriveFredericksburg, VA 22405

or email to:Allison@masteringyou.com

Please list the name( s) that will represent your organization at the April 2014 FASLGeneral Meeting. Mrs. Jacqueline White, Financial Specialist. _

Diocese of Arlington, Virginia CATHOLIC CAMPAIGN FOR HUMAN DEVELOPMENT

FY2015 Proposal for Local Funding for Applicants Funded in FY2014

Please submit by e-mailing, as an attachment, to Carla Walsh at cwalsh@ccda.net with “CCHD Grant Application” in the Subject line. SUBMISSION DEADLINE: MARCH 28, 2014 Application is for: ______ Economic Development Grant ___X___ Community Development Grant

Funding Request: $__20,000______ (maximum $20,000)

Amount of FY’14 Grant: $__13,000______

Part A.

Name of Organization: __Fredericksburg Regional Head Start _____________________

Name of Project to be Funded: _Parent Empowerment Project____________________

Contact Name: _Nancy Woodward, Acting Director______________________________

Address: _____200 Gunnery Road______________________________________

_____Fredericksburg VA 22401 ______________________________________

Phone: _540-372-1065 ___________________ Fax: __540-372-1156__________________

E-mail: _nawoodward@cityschools.com____________________________________________

Web address, if applicable: ___________________________________________

Is this applicant organization:

Incorporated? ________ Yes __X_______ No Non-profit? ___X_______ Yes __________ No Tax Exempt? __X_______ Yes __________ No

If your organization is not incorporated as a 501(c)(3), please provide the name and contact

information for a non-profit organization who will act as your fiscal agent:

Name: ___Fredericksburg City Schools__ G. David Baker, CFO_

Address: __817 Princess Anne Street_______________________________________

__________Fredericksburg VA 22401 ______________________________________

Phone: ____540-372-1130_____________Email: __dbaker@cityschools.com______________

Relationship with Applicant: _Grantee Chief Financial Officer.

Diocesan CCHD Application for Repeat Funding FY’15 Page CCHD grants received in the past: _13-14____ Year $ ___$13,000___ Amount

_12-13 ___ Year $ ___$14,000____ Amount __11-12-__ Year $ ___$15, 000___ Amount

Total budget for your organization $_1,036,527_____________

Total budget for this project $___20,000.00________________

Diocesan CCHD Application for Repeat Funding FY’15 Page Part B.

1. Briefly describe the project for which funding is requested. What is its mission? Practically speaking, how is it accomplishing that mission – what does it do day-to-day?

Fredericksburg Regional Head Start is requesting funding to continue our Parent Empowerment Project

which will train our parents who live below the Poverty level in leadership and advocacy. The project will offer training and opportunities to the parents to learn the skills to advocate for issues which impact them and their families leading to institutional change in services, legal arenas and community issues which affect their families daily.

The families we serve are often undereducated, unemployed, and may not have an understanding of grass roots organizing or recognize their voice is powerful, especially when united in a group. The families we serve are most often referred to as “those people. ” These are the families who are seeking rights restoration, affordable child care and educational equity. They are fighting discrimination, may be here illegally, may be homeless or may be survivors of the system. They may be unaware of their rights, their resources and how to address issues which impact their ability to feel empowered in advocacy and justice and to find and use their voice through advocacy.

The goal of the Parent Empowerment Project is just that; to empower parents to advocate and change the course of their lives by breaking the cycle of poverty. We provide direct services (though not with CCHD funds) using a staff of highly trained Family Services Coordinators to increase family stability through education, employment, housing, medical referrals, mental health referral and interventions as well as comprehensive services to children in our preschool program. We are tasked by Head Start to ensure that children are academically and socially ready for Kindergarten and that parents understand their rights and are prepared for their roles as the child’s first educator. We use the CCHD funds to provide leadership and advocacy training by local and state experts. We give parents hands on training to implement and practice leadership in the program via our Governing Body and Policy Council in shared decision making. Giving parents training and opportunities to advocate for themselves, their children and their community empowers them to raise their voices, their consciousness, and their level of engagement with breaking the cycle of poverty not to mention the feeling of a hopeful tomorrow. As our parents gain skill and confidence, we provide guided opportunities to advocate for their children in the classroom, in the development of program policies and procedures, in transition to community schools and interactions with service agencies and health care systems. Parents attend monthly evening events,, monthly training opportunities on subjects of interest to them and their families. All activities are infused with advocacy modeling and opportunities. Parents attend training conference on local, state, and national levels. They travel to Capitol Hill each winter to speak with legislators and travel to Richmond to meet with local legislators at the General Assembly. They have the opportunity to speak before City Council and the school board on budget development, allocations and other issues ranging from programs impacting housing and city services to the need to continue support for quality programs such a s Head Start. They learn to conduct meetings, to strategize an approach for change and to research their issues to present a plan for change in a way that can be heard by the person to whom they are speaking. The project is in effect each and every day through interactions with staff and community. They have changed the perception of the face of poverty in Fredericksburg by their confident interactions and successful advocacy with community partners and local agencies. Our staff frequently write grants to seek funding to enhance and extend the opportunities provided by the CCHD funding. Each year we have received funding we have increased the scope of the project adding and enriching the opportunities for parents to learn the skills not only to change their lives, but the lives of others as well. The families who come through our program are fundamentally changed by the experience provided through the Parent Empowerment Project.

Diocesan CCHD Application for Repeat Funding FY’15 Page

2. Has the overall mission or focus of the project or of your organization changed in the last year? If so, please explain.

Our program mission continues to be the same; to engage parents, families and the community to ensure preschool children are healthy and demonstrate academic, emotional and social readiness for school. The focus on family stabilization and breaking the cycle of poverty is one of the founding tenants of Head Start. The Parent Empowerment Project continues to be the linking- pin for training our parents and community partners in advocacy. Parents who were involved in the project in previous years are engaging new parents in the projects’ activities and training events. Families continue to bring their issues to the table and are actively engaged in learning advocacy skills. Parents have been trained in leadership and advocacy, have traveled to Capitol Hill to meet with legislators and to the General Assembly to meet with their local senator. Issues families have identified as a focus for their advocacy efforts include, early childhood education, health, affordable childcare, employment, adult education, and rights restoration. They continue to work with the project to learn new skills in advocacy and to implement what they are learning to break the cycle of poverty in their local and state community. We continue to educate new parents every year as our experienced parents move into the elementary school and community at large. This year we have re-established our Parent Engagement Position which focuses specifically with great intentionality on parent engagement and raining.

3. If the project that is the subject of this application is the same as that funded in FY2014, please describe:

a. last year’s goals and whether they were achieved. If not, why not?

As always, last year’s goal of keeping the project active and relevant to parents has been achieved. We have increased the opportunities for training and advocacy and find our parents are readily taking the lead in advocacy, and are using the skills they have developed to advocate for change in issues impacting families living in poverty. Parents have been named to every program committee and fully participate in the management and decision making process for the program through daily decision making and program design. We began in September training parents in leadership as they took office in our shared decision making body. We traveled with them to the “Rally on the Capitol Steps’ during the government shutdown to advocate for children first hand. They received training using the video we created as part of last FY13 project. At this event they also heard about issues facing early childhood education and families living in poverty. Parents have volunteered to serve on our Health, Education and Parent and Community Engagement Advisory Committees. We attended the National Leadership Conference where parents and staff received advocacy training and were also able to meet with legislators on Capitol Hill to advocate for increased funding for Head Start and other issues of importance to them. We have planned participation at a May City Council meeting and publication of our next edition of “The Advocate” later this spring. Our parents continue to find their voices to advocate for their children and themselves. We are continuing to develop a local parent leadership conference for the community, a large undertaking that is requiring more time than expected to bring to completion. We have found a partner in the school division and community partnership; Fredericksburg Alliance for Student Achievement for manpower and presentations. We are still searching for funding assistance and keynote speaker. Dates for fall are up for approval and we are looking forward to bringing this conference to the community.

Diocesan CCHD Application for Repeat Funding FY’15 Page

b. What are your objectives for FY2015 and how they build on previous accomplishments;

Our current objectives continue to be built on previous years by expanding the base of training and

opportunities to include additional workshops and training. Many of the parents whose children have graduated continue to come back to us for additional information on advocacy skills or to share their successes. We enroll new parents each year and work with additional community groups so we are always offering different levels of training to parents and our partners as they grow in their ability to advocate. We continue to see advocacy by former parents as they move into leadership positions in the schools and community. Our Hispanic parent who was able to advocate successfully for permanent status has now remarried and is employed full time by the school division. She continues to keep the issue of immigration before the community, translating and supporting other Hispanic families as they advocate for their children. One of our parents from last year has volunteered to lead the PTA at the elementary school in the city and has been joined by another parent who currently serve on our Policy Council.

Our parents continue to advocate for medical services for their children, for changes to mental

health services, policies and service providers. Parents are learning to advocate for housing issues and financial issues. More Head Start programs are bringing parents to advocacy training and parents are networking with each other to establish small advocacy groups for local housing projects, and transportation issues. We are hosting a Rights Restoration Workshop in April for parents who have felony convictions. We hope to be able to continue sending parents to the National Leadership conference so they can receive training and experience advocacy first hand. This is perhaps the most powerful single experience we offer. We are moving forward with our plans to develop and host a local Parent Conference next school year. Parents are excited to learn advocacy skills and the opportunities advocacy brings for fundamental change to family stability and opportunities to break the cycle of poverty.

c. (for Community Development grants) what institutional changes have taken place in the past year as a result of your work;

The institutional changes continue to be the attitudes of parents who have found their voice and a change in the staff as they reflect the advocacy skills of parents in daily program decisions and conversations, and events. Parents and staff members now have a firm foundation in the rights of and skills for advocacy. They recognize each time they make a decision or speak out on behalf of their child or family they are exercising that right. Parents have seen by example of those who have gone before and come back to share their successes that advocacy works and they can be successful with their own advocacy. Most importantly, parents now have the confidence to think they can bring about change. Parents have advocated for academic opportunities for their children and themselves. They are speaking up in meetings and asking questions of authority figures while advocating skillfully for themselves and others. They are comfortable participating in the educational process at the elementary schools, leading meetings, and being parts of community groups. Small victories perhaps, but small victories fight the war against poverty every day.

d. the community served by this project, noting any changes in the last year;

We continue to serve the Head Start parents in Fredericksburg and the community in which we live. We find the parents who have left the program are continuing to use the advocacy skills they have learned here and are helping others speak out for issues of personal interest to them. The Head Start staff is, more able to recognize advocacy and support it in daily contact with parents. Our community continues to recognize the importance and skills engendered by the Parent Empower Project. We want to continue to educate parents who are new to the program and nurture those who are moving on in the

community to continue their advocacy. We are reaching at least 300 parents each year in Fredericksburg and community members who serve on our boards and as volunteers in our programs.

Diocesan CCHD Application for Repeat Funding FY’15 Page

In the last five years alone we have touched the lives of easily over 2,100 people through the Parent Empowerment Project. We continue to meet the highest standard of the Catholic Community with our grass-root efforts for teaching advocacy skills. Though the numbers of refugees resettled in our community has declined in the last year, the number of Hispanic families have increased. Refugee families who are coming to us are Afghani who are leaving the country due to their support of the American War effort. The diversity of the families we serve continues to increase. The number of families who live in poverty is increasing despite gains in the economy. Families continue to struggle with employment, housing, child care, rights restoration and immigration issues. More of our parents have returned to school, including one mom in law school and one who receive her Master’s in Criminal Justice this spring. Advocacy is more important than ever before. This year the program has survived sequestration of funds however, through the support of the school division did not lose any service slots for children. The Program Director of 21 years retired and the Program Supervisor who worked as the deputy to the Director has been named Acting Director. This transition is moving forward smoothly.

e. Briefly describe last year’s leadership development program and your plan

for next year. i. How many people were trained in the past year? ii. Describe the training. iii. How many have actually taken on leadership responsibilities, and

what are they?

Leadership training for the Parent Empowerment project begins with the initial contact from the Family Services staff as they educate parents on opportunities for them to be part of program governance and leadership. The multi-tier governance model allows parents to participate at any level of the program where they feel comfortable. Leadership training is provided to parents at monthly Family Night dinners and workshops, at Policy Council training, at program orientation where parents identify the content areas of the program in which they want to participate as advocates and leaders. Head Start and Virginia Preschool Initiative Staff model advocacy for parents at every contact by giving them a voice and attending to concerns they express. Parents and staff receive additional training from outside trainers such Organize Virginia and Trinity Fellowship. The Advocate, a newsletter about the Parent Empowerment Project is being published again this spring and will be shard with other programs and the Virginia Head Start Association. We have trained approximately 300 parents and community members so far this year. We have 36 parents and community members who have taken leadership positions to serve on the Policy Council and Parent Committee as officers, classroom and community representatives. We have added Parent Engagement Coordinator who partners with parents on a variety of issues from daycare to job training. This type of leadership leads to grass roots organizing and institutional change. One of our parents from several years ago is leaving the PTA President Office of the elementary school and other current and former parents are moving into the PTA board positions. Our plan for next year is to continue the momentum developed this year with returning parents and to train a new set of parents as we continue the Parent Empowerment Project. We plan to continue the training and activities currently in place as well; the National Leadership Conference, General Assembly trip and speaking before the City Council. We look forward to additional opportunities for parents to learn and implement Advocacy skills. We look forward to the completion of our proposed local Leadership event for parents with advocacy and education as a theme will engage more of our community. We are excited as we look forward to the possibilities advocacy opens for our parents.

4. If the project that is the subject of this application is different from the one funded in FY2014, please describe:

a. how long the project that is the subject of this application has been in

existence;

Diocesan CCHD Application for Repeat Funding FY’15 Page

b. the community it serves or will serve;

c. your objectives for FY2015, using specific, measurable goals;

d. How people below poverty are involved in this project in planning and

decision-making;

e. How this project will develop new leaders. Briefly describe the leadership development plan.

5.Did your FY’2014 grant include any compliance or other issues that CCHD asked you to address or rectify before the end of the grant year? __NO_____ If so, please identify the issue(s) and describe:

i. steps you have taken to come into compliance with CCHD criteria or with the request(s) made of you,

ii. whether your organization is now in compliance, and if not, what remains to be done to bring it into compliance

6.Does this project involve anything, or is the sponsoring organization involved in any activity, that is contrary to the social or moral teaching of the Catholic Church? NO (The social and moral teachings of the Church include opposing abortion, euthanasia and the death penalty. The Church advocates for public policies that support immigrants, minorities, the poor and the disabled. The Church teaches that marriage is a covenant between one man and one woman and that Natural Family Planning is the acceptable method of birth control. Prohibited activities include participation in or endorsement of initiatives that promote legislation, propositions or ballot initiatives (including voter guides and other written materials) that are in conflict with Catholic moral or social teaching. If you have any questions about whether the activities of your organization are consistent with Catholic teaching, please contact the Arlington Diocesan CCHD Office at 703-841-3839.) 7.Is the project and/or organization involved in political activity? If so, please describe. (Please note that any political activity must be strictly nonpartisan in order for the project to be eligible for funding).

Head Start is prohibited by statute from participating in any partisan political activities. We advocate for our parents to voice their concerns about issues of concern which impact them. We advocate for them to register to vote, we do not suggest who they might vote for. We provide them with knowledge and skills to advocate for those concerns and empower them to use their voices. 8.Does the project provide any direct services? If so, what does it do to meet CCHD’s requirement that it address the root causes of poverty by equipping those in poverty to help themselves? (Please note – while a parent organization may provide some direct services, CCHD project money may not be used for the provision of direct services).

The Head Start program provides many direct services to parent’s as well as comprehensive services to children. NO CCHD funds are used for direct services. Those services are funded by Head Start. CCHD funds are used for advocacy, training and conferences, as described in the project description.

Diocesan CCHD Application for Repeat Funding FY’15 Page

9. Is there any potential to involve local Catholic churches in your project or organization, or are there any already involved? If so, please describe. This is not a requirement for funding, but is information that will be helpful to us in developing a stronger relationship with funded groups.

We have a St. Mary’s Catholic Church parishioner on our Parent Empowerment Planning Committee. While we have made overtures to the local parish, we have not been faithful in following up to establish stronger ties and collaboration. Our program’s Sequestration, Financial, and Leadership transition have taken our attention from the effort. This is an area we want to nurture in the coming year and are using several approaches to engage the parish in our Empowerment Program. The communion groups will again collect school supplies and back-packs for our children. There is the potential for the church youth Director to participate in the advocacy group.

10. Are there additional sources of funding for your project? Are there potential sources of

matching funds for a CCHD grant? We have not been able to identify any alternate funding at this time, although we continue to seek grant

funding from several sources. We have been successful in brokering time and talent from staff and community partners for training. We are able to use some of our federal training funds to support staff attendance at the training and conferences. We are hopeful that through our partnership with the school division for the Parent Conference, that some funding may be available but we are not at a point yet to be able to determine a budget.

11. Have you done any fundraising in the past year? (List events, dates, amounts raised on the reverse side or one additional sheet if necessary.) What fundraising are you planning for this year? How will you raise the balance of your budget?

Our base funding comes from the federal government and is contingent each year on our performance and implementation of the federal regulations which govern Head Start. We continue to partner with the City of Fredericksburg and the County of King George for an additional $314,674.00 funding to support program salaries and benefits. This is not grassroots fundraising but represents the commitment of the locales we serve to support the program.

The request for funding for next year from our partners has not been approved and we cannot project the outcome at this time beyond our base federal funding. Many of the small mini grants that we have been able to access in the past for books and materials have been suspended until the economy improves. We continue to receive small donations ( $50.00-$100.00) in memory of a former student which has allowed us to purchase some books to add to our library. We are the partner to the Friends of the Rappahannock who received a PNC Bank grant to support our science curriculum through training for teachers, workshops for children and trips to their Rappahannock River Nature Area. We have also received $2000.00 from the Fredericksburg Service League to sponsor approximately 14 children at Hazelwild, a local weekly summer camp. Our federal regulations do not encourage public fundraising by the program such a paid dinners, candy sales etc.. while we may serve a population struggling to break the cycle of poverty, we are not a poor program in spirit or promise. 12. How have you engaged and organized your members to educate about and advocate for

your focus issues and activities? The Director and staff are often asked to speak at meetings and churches about Head Start. If anyone stands still in our presence, they will hear about our program and the philosophy we

follow. We often write editorials for the newspaper and are featured in the school division news frequently. Our community events and activities highlight our proactive and advocacy based philosophy. We are interviewed by the local newspaper several times each year for our events or about issues in early childhood, or issues impacting people who live in poverty. Last fall our parents were interviewed by video magazines about the impact of sequestration and advocacy for change.

Diocesan CCHD Application for Repeat Funding FY’15 Page 13. If there is a strategic plan for the project and/or organization, please attach a copy.

See Attached electronic copies of the program plan for Governance, Education, Parent, Family and Community Engagement.

14. How does the project and/or the organization work to build its capacity to address its

goals by developing or expanding the membership base and providing sufficient staffing and technical assistance? Please describe any progress on this goal in the past funding year.

Head Start families generally spend one- two years in the program then move on into the community and schools. We enroll at least 140 new project members each fall. The project membership is open to anyone who is interested and committed to the philosophy of the Empowerment Group. Our staff members are trained in leadership and advocacy and are available to support the project. We have a long standing history of community partnership for technical assistance if needed and additional staffing is also pulled from the community as needed. The Management Team and Family Services Staff supports the Empowerment project directly serving on the planning committee and modeling for parents as well as attending training and conferences with them We re-established a Parent Engagement Coordinator position responsible for collaborating with staff and parents to support parent participation in the program and Empowerment project.

Diocesan CCHD Application for Repeat Funding FY’15 Page Part D. MOST RECENT BUDGET ACTUAL

ORGANIZATION Actual Spent

12 months ending: 2-28-2014

PROJECT

Actual Spent 12 months ending: __2-28-2014___

USE OF FY 2013 CCHD FUNDS

as of _2-28-2014 INCOME

Foundation grants

$1,036,527.00

CCHD grants

$13,000.00

$13,000.00

$13,000.00

Church support

Grassroots fundraising

$3,536.55

Other (specify):

Total Income

$ 1,053,063.55

$13,000.00

$13,000.00

EXPENSES

PERSONNEL Salaries (List position title): Teachers, I.A.’s, Family Svcs Coord. Parent Engagement Coordinator

$563,865.83

Fringe benefits and taxes

$222,956.03

PERSONNEL SUBTOTAL

$786,821.86

Transportation and child care: $21,355.29

$2,355.24

Books/Summer Camp

$3,536.55

Equipment purchase or rental

$2,875.58

Supplies

$22,993.46

Telephone and FAX $1,579.55

Local Travel

$2,821.70

Food Services

$9,147.55

Program expenses

$40,763.66

T&TA

$23,994.19

Other (specify): Parent Activity, Parent Empowerment

$2,759.84 $13,000.00

$10,6444.71(conference; lodging meals registration)

$10,644.71 (conference; lodging, meals registration)

Total Expenses

$910,293.94

$13,000.00 $13,000.00

SURPLUS OR DEFICIT

142,769.61

0

0

2014-15 PROJECTED BUDGET

Diocesan CCHD Application for Repeat Funding FY’15 Page

ORGANIZATION

BUDGET 12 months ending: _3/31/2015_____

PROJECT BUDGET

12 months ending: __3/31/2015____

PROJECTED USE

OF CCHD FUNDS

INCOME

Foundation grants $1,036,527.00 CCHD grants $20,000.00 $20,000.00 $20,000.00 Church support

Grassroots fundraising /Summer Camp Activity

$2,,000.00

Other (specify):

Total Income

$1,058,527.00

$20.000.00

$20,000.00 EXPENSES

PERSONNEL Salaries (List position title): Teachers, I.A., Family Services Coordinators, Parent Engagement Coordinator

$664,495.00

Fringe benefits and taxes

$252,258.00

PERSONNEL SUBTOTAL

$916,753.00

Transportation/Childcare

$3,500.00 $3,500.00

Equipment purchase or rental

$3,137.00

Supplies

$35,050.00

$200.00

$200.00

Local Travel

Food Services

Program expenses

Technical Assistance

$19,005.00

$16,300.00 conference , meals transpo

$16,300.00 conference , meals transpo

Other (specify): Conference, Substitutes, dues, memberships,training child liability, Field trips, local travel ,telephone

$62, 582.00

Total Expenses

$1,036,527.00

$20,000.00

$20,000.00

SURPLUS OR DEFICIT

$22,000.00

0

0

Diocesan CCHD Application for Repeat Funding FY’15 Page Part D. INFORMATION SUMMARY

Complete the chart in full, using the definition of poverty that best reflects conditions in your local area. Provide the figures for the organization, project, and community to be served by the project. Some projects have a separate decision-making board, while others are directed by the board of the overall organization. Please provide the information that applies to your funding request.

Representation (Specify)

Total Number

Number

below poverty

RACIAL

COMPOSITION

GENDER

Black

White

Other

Female

Male

Board of Directors from organization

17

9

10

6

1

15

2

Project Board, if different from above

10

5

7

3

1

9

1

Organization Staff

33

22

9

2

32

1

Project Staff, if different from above

N/A

Members of organization (if any)

311

309

165 54

92

Persons benefiting directly from this project

2411

2169

1412

728

271

Diocesan CCHD Application for Repeat Funding FY’15 Page Part E. POLICY-MAKING BOARD MEMBER PROFILES

Please list members of the project's Policy-Making Board, give their addresses, and write a brief biographical sketch of each. Be sure to include information about their work and volunteer experience; ethnic/racial background; special skills or knowledge they bring to the organization. Use only the space provided for each board member. Duplicate this form if necessary (reproducible form on following page). If your organization has both an overall Board of Directors and a project Policy-Making Board, include information on both.

NAME: Mrs. Syreeta Davenport-Johnson

ADDRESS: 1108 Hampton Street

TOWN/ZIP: Fredericksburg VA 22401

Above or

Below poverty level?

Term of office?

Appointed or Elected?

Below

1st of 3 years

Elected

BIO: Former Head Start parent returning with younger sibling ( 3 year old). First Year on Policy Council, Policy Council Chairperson. Active in events, Capitol Steps Rally, Winter Leadership Institute, planning on participating in other spring events. Currently in Law School.

NAME: Mrs. Jackie Burgoes Collins

ADDRESS: 100 Princess Anne, #202

TOWN/ZIP: Fredericksburg VA 22401

Above or

Below poverty level?

Term of office?

Appointed or Elected?

Below

1st of three years

Elected

BIO: Parent of four year old students in Virginia Preschool Initiative Class. 1st year on Policy Council. Very Informed Parent Substitute for classroom and clerical services. Attends all program events and activities.

NAME: Ms. Kimberly Taylor

ADDRESS: 1600 Forest Village Apt 10

TOWN/ZIP: Fredericksburg VA 22401

Above or

Below poverty level?

Term of office?

Appointed or Elected?

Below

1 od three years

Elected

BIO: Policy Council Officer, parent of a three year old. Participated in the Winter Leadership Conference. Attends family nights and program events.

Diocesan CCHD Application for Repeat Funding FY’15 Page

NAME: Ms. Keiana During

ADDRESS: 1014 Heritage Park Apt 102

TOWN/ZIP: Fredericksburg VA 22401

Above or

Below poverty level?

Term of office?

Appointed or Elected?

Below

1 of three years

Elected

BIO: 1st year on Policy Council, parent of a three year old. Attended the Winter leadership Conference and is active in program events and activities.

NAME: Ms. Katie Campbell

ADDRESS: 3002 Mall Court

TOWN/ZIP: Fredericksburg VA 22401

Above or

Below poverty level?

Term of office?

Appointed or Elected?

Below

1 of three

years

Elected

BIO: 1st year on Policy Council, Parent of a three year old, On Selection Committee for program. Participates in program events. Recently found housing after being homeless for an extended period of time. Attended Capitol Steps Rally

NAME: Ms. Shirley Ruebel

ADDRESS: 324 Riverside Manor

TOWN/ZIP: Fredericksburg VA 22401

Above or

Below poverty level?

Term of office?

Appointed or Elected?

Below

3 of three

years

Elected

BIO: 3rd year on Policy Council , Third child in program. Just had baby #4.

NAME: Dora Melendaz

ADDRESS: 200 Crestview Way # 102

TOWN/ZIP: Fredericksburg VA 22401

Above or

Below poverty level?

Term of office?

Appointed or Elected?

Below

1stof three years

Elected

BIO: Parent of a four year old and member of the Policy Council. Active in program events and Family Nights.

NAME: Mr. Freddie Hunter

Above or

Below poverty level?

Term of office?

Appointed or Elected?

Diocesan CCHD Application for Repeat Funding FY’15 Page

ADDRESS: 803 Denton Circle.

TOWN/ZIP: Fredericksburg VA 22401

Below

1stof three years

Elected

BIO: 1st year on Policy Council, grandparent to child in Program. Attended the Capitol Steps Rally and very active in Program events and activities.

NAME: Eunice Payne

ADDRESS: 5 Arcade Court

TOWN/ZIP: Fredericksburg VA 22401

Above or

Below poverty level?

Term of office?

Appointed or Elected?

Below

2nd of three

years

Elected

BIO: Policy council Member in 2nd of three years. Parent of 4 year old child in program .

NAME: Patricia Green

ADDRESS:

TOWN/ZIP: Fredericksburg VA 22401

Above or

Below poverty level?

Term of office?

Appointed or Elected?

Above

N/A

Appointed

BIO: School Board Member who sits on Policy Council as liaison for Governing Body. , Retired school teacher.

NAME: Kelly Young

ADDRESS:

TOWN/ZIP: Fredericksburg VA

Above or

Below poverty level?

Term of office?

Appointed or Elected?

Above

3 years

Appointed

BIO: Community partner from F’burg Department of Social Services.

NAME: Harry Thomas, Director of Instruction

ADDRESS:

TOWN/ZIP: Fredericksburg VA 22401

Above or

Below poverty level?

Term of office?

Appointed or Elected?

Above

N/A

Appointed

BIO: Director of Instruction for school division. Attends all Policy Council meetings.

NAME: Jenny Marshall

ADDRESS:

TOWN/ZIP: Fredericksburg VA 22401

Above or

Below poverty level?

Term of office?

Appointed or Elected?

Above

N/A

Appointed

BIO: Coordinator for Healthy Families. Serves on Policy Council

NAME: Juanita Carey

ADDRESS:

TOWN/ZIP: Fredericksburg VA 22401

Above or

Below poverty level?

Term of office?

Appointed or Elected?

Above

N/A

BIO: Former Head Start parent, Family Services Coordinator with 15 years’ experience in classroom and Family Services.

NAME: Nancy Woodward, MSW

ADDRESS:

TOWN ZIP: Fredericksburg VA 22401

Above or

Below poverty level?

Term of office?

Appointed or Elected?

Above

BIO: Acting Director. Served program for 23 years ad Family Services Specialist and Program Supervisor.

Diocesan CCHD Application for Repeat Funding FY’15 Page NAME: Marci Tanner

ADDRESS:

TOWN/ZIP: Fredericksburg VA 22401

Above or

Below poverty level?

Term of office?

Appointed or Elected?

Above N/A Appointed

BIO: Former Head Start Parent, PTA president of local elementary school, St Marys Parish Representative.

NAME: Jackie White

ADDRESS:

TOWN ZIP: Fredericksburg VA 22401

Above or

Below poverty level?

Term of office?

Appointed or Elected?

Above

BIO: Financial Specialist for Head Start program.

Catholic Campaign for Human Development

Diocese of Arlington, Virginia Application for Diocesan Grant

Adapted from USCCB Form, © 2009 USCCB, all rights reserved. Organizations may copy this form as needed to apply for CCHD grants.

Relationships & Strategic Partnerships Organization/Project Name: Fredericksburg Regional Head Start For each section, please add lines as needed.

List here all the names of your organization’s partners, collaborators, and supporters (other than funders). These are typically organizations and institutions whose work helps you achieve your goals and who may share a similar mission or a target market. PARTNERS & COLLABORATORS Name, Location, Website 1. Fredericksburg City Public Schools. , www.cityschools.com

2. Bragg Hill Family Life; Tower of Deliverance Church, Faith Based Partner.

3. Smart Beginnings, Preschool Coalition

4. Links Chapter- Partnership to serve unserved children from waiting list.

5. Dominion Day Services- Mental Health Partner

6. Fredericksburg Baptist Church – Faith Based Partners

7. Women’s Club of Fredericksburg- Literacy partners

8. Rappahannock Area Community Services Board, Link, VICAP, Healthy Families, Parent Infant

Education and Development

9. Germanna Community College

10. Fredericksburg Department of Social Services

List here the names of the professional networks, associations or trade groups, and other organizations that you participate with for the purpose of gaining expertise and support: NETWORKS & ASSOCIATIONS Name, Location 1. Rappahannock United Way

2. National Head Start Association

3. Voices for Virginia’s Children

4. Organizing Virginia

5. Virginia Cares

6. Virginia Head Start Association.

If you are a member of any coalition engaged in other community efforts, list the coalition and the issue below: COALITIONS Name, Issue 1. Smart Beginnings- Preschool coalition

2. National Head Start- all issues facing Head Start programs and families.

3. . Fredericksburg Alliance for Student Achievement.

SCHOOL BOARD AGENDA ITEM MEETING DATE: April 7, 2014 AGENDA ITEM NO. VIII-D-1

AGENDA:

Consent Action Information

STAFF CONTACT PERSON: Dr. David Melton and Mr. Harry Thomas SUBJECT: INSTRUCTIONAL PRESENTATION – FCPS VIDEO YEARBOOK 2013-2014 INTRODUCTION: Tonight, Dr. Melton will present the 2013-2014 Video Yearbook to the School Board. This presentation will detail initiatives undertaken and accomplishments achieved throughout the year at all of our buildings. The presentation has been developed with the technical expertise of Mrs. Laura Baxter-Christopher. Thanks and appreciation is extended to the schools for their contributions of pictures, which enabled the production of tonight’s presentation. Enjoy!

SCHOOL BOARD AGENDA ITEM MEETING DATE: April 7, 2014 AGENDA ITEM NO. VIII-D-3 AGENDA:

Consent Action Information STAFF CONTACT PERSON: Mr. Robert J. Burch SUBJECT: UPDATE ON HUGH MERCER EXPANSION PROJECT

INTRODUCTION: Mr. Burch will provide a brief progress update on the Hugh Mercer Elementary School expansion project.

SCHOOL BOARD AGENDA ITEM MEETING DATE: April 7, 2014 AGENDA ITEM NO. VIII-D-4

AGENDA:

Consent Action Information

STAFF CONTACT PERSON: Marceline Catlett and Harry Thomas SUBJECT: SUMMER PROGRAMS INTRODUCTION: During the summer of 2014, Fredericksburg Public Schools will offer student centered, technology enhanced instructional programs for students needing additional academic assistance. Virginia Standards of Learning content in reading (language arts) and mathematics will be provided to students in an effort to achieve mastery on identified deficit standards. The dates and hours of operation are as follows:

Hugh Mercer, Grades Pre-K-1, June 23-July 22; 8:45 a.m.–12:45 a.m., M-F

Lafayette, Grades 2-4, June 23-July 22; 8:45 a.m.–12:45 p.m., M-F Walker-Grant, Grades 5-8, June 23-July 22; 8:00 a.m.–12:15 p.m., M-F

James-Monroe, Grades 9-12 June 23-July 22; 8:00 a.m.–12:15 p.m., M-F (July 24 and 25, SOL Exam

Days)

Summer School remediation classes will not meet on July 3 and 4

The Superintendent’s Summer Scholars and the Fredericksburg Regional Governor’s School are academic enrichment initiatives designed to develop academic knowledge and skills beyond Virginia’s Standards of Learning. The dates and hours of operation are as follows:

Superintendent’s Summer Scholars: Site-Lafayette, Grades K-5, July 23-August 12;

8:45 a.m.–11:45 a.m., M-F Fredericksburg Regional Governor’s School: Site-James Monroe, Session 1: Grades 6-11, June 23–June 27, 9:00 a.m.-3:00 p.m.;

Session 2: Grades 6-11, June 30-July 3, 8-12, 8:00 a.m.-3:00 p.m.