fredericksburg city public schools …...fredericksburg city public schools fredericksburg, virginia...
TRANSCRIPT
FREDERICKSBURG CITY PUBLIC SCHOOLS Fredericksburg, Virginia
REGULAR SCHOOL BOARD MEETING AGENDA
December 1, 2014
Closed Session - 6:30 p.m. -- Open Session - 7:30 p.m.
City Council Chambers
715 Princess Anne Street I. Call to Order II. Roll Call III. Closed Session - Freedom of Information Act 2.2-3711(A) -
Section 1 – Personnel (discussion regarding change in position/contract adjustments, extra-duty assignments, resignation recommendation, retirement recommendation, termination recommendations, substitute teacher recommendations, substitute custodian and after-school teaching assistants at Lafayette Upper Elementary School for 2014-2015)
IV. Approval of Agenda V. Approval of Minutes of the November 3, 2014 Regular School Board Meeting VI. Recognitions
A. Word of the Month – “KINDNESS” – Walker-Grant B. Monroe Singers – James Monroe C. Turkey Trot Winners – Hugh Mercer D. Turkey Trot Winners – Lafayette E. District Lions Club Poster Contest – Walker-Grant F. Fall Athletics – Field Hockey – James Monroe
VII. Hearing of Citizens
A.
VIII. Superintendent's Report
A. Consent Agenda
1. Annual Lease Agreement for Boys and Girls Club
2. Trip Request – James Monroe High School
B. Action Items
1. Personnel
2. Policy Revisions – First Reading
3. Adoption of the Capital Improvements Plan for 2016-2020
C. Additional Action Items
1.
D. Information Items
1. Financial Report
2. Policy Manual Review – Sections E & F
E. Additional Information Items
1.
IX. Old Business
A. School Board Work Session – January 12, 2015 – 5:00 p.m. – James Monroe
1. Budget – 2015-2016
B. Next Regular School Board Meeting – January 12, 2015 – 6:30 p.m. –
James Monroe
C. School Board Retreat – January 30, 2015
X. New Business
A. VSBA Capital Conference – January 26, 2015
B. VSBA Orientation for School Board Chairs/Vice-Chairs or New Board Members
and Superintendents – January 27, 2015
XI. Good of the Order
XII. Adjournment
FREDERICKSBURG CITY PUBLIC SCHOOLS
Fredericksburg, Virginia
A regular meeting of the Fredericksburg City School Board was held at 6:30 p.m. on November 3,
2014 in City Council Chambers, 715 Princess Anne Street. Board members present were:
Ms. Jannan W. Holmes, Chairperson
Mrs. Patricia B. Green, Vice-Chairperson
Rev. Jarvis E. Bailey
Ms. Malvina Rollins Kay *
Mrs. Barbara A. Miller-Richards
Mrs. Elizabeth R. Rehm
Others Present:
Mrs. Marceline R. Catlett, Deputy Superintendent
Mrs. Deborah B. Wright, Clerk of the Board
Absent: Dr. David G. Melton, Division Superintendent (Dr. Melton was out of town and
unable to attend the meeting)
The meeting was called to order at 6:38 p.m. by the Chairperson.
* Ms. Kay arrived at 6:40 p.m.
14-15-72: BOARD CONVENES INTO CLOSED SESSION: RECONVENES INTO OPEN
SESSION. The Deputy Superintendent recommended that the Board convene into closed session
under FIA 2.2-3711(A), Section 1 – Personnel (discussion regarding employment recommendations,
extra-duty assignments, resignation recommendation, retirement recommendation, and substitute
teacher, substitute nurse and substitute custodian recommendations for 2014-2015). A motion to
approve the recommendation was made by Mrs. Green, seconded by Rev. Bailey, and unanimously
approved by a roll call vote. The Board convened in closed session at 6:39 p.m. On a motion by
Mrs. Green, seconded by Rev. Bailey, and unanimously approved by a roll call vote, the Board
reconvened in open session at 7:30 p.m. and approved Certificate of Closed Meeting No. 14-15-5
which involves a statement concerning items discussed in closed session. A copy of Certificate of
Closed Meeting No. 14-15-5 is attached to the minutes.
14-15-73: APPROVAL OF AGENDA. The Chairperson called for approval of the agenda. There
being no changes, a motion to approve the agenda as distributed was made by Mrs. Green, seconded
by Ms. Kay, and unanimously approved.
14-15-74: APPROVAL OF MINUTES OF THE OCTOBER 6, 2014 REGULAR SCHOOL BOARD
MEETING. Minutes of the October 6, 2014 Regular School Board Meeting were presented for
approval. A motion to approve the minutes as presented was made by Mrs. Green, seconded by Mrs.
Rehm, and unanimously approved by the Board.
14-15-75: RECOGNITIONS. As part of the school division’s character education program, Mrs.
Taneshia Rachal, Principal of James Monroe High School, introduced Career and Technical
Education Director Kristi Allison. Mrs. Allison introduced student Olivia Oakley and her “squad” of
other students who presented a rap video describing the Word of the Month for November – Honesty.
Several years ago, the Virginia General Assembly instituted a law that local school boards must meet
annual training requirements by participating in quality professional development activities.
Training for Board members is provided through the Virginia School Boards Association and the
VSBA Academy. This training helps Board members become more effective in terms of fulfilling
responsibilities as a School Board member. Each year the VSBA Academy recognizes School Board
members who have participated in various training sessions in boardsmanship, skills, and curriculum
issues through attendance at Academy programs. Based on recent professional development
achievements, Director of Human Resources John Russ announced the following awards on behalf of
the VSBA:
Malvina Rollins Kay Award of Achievement and Bronze Pin
Barbara Miller-Richards Award of Achievement and Bronze Pin
Patricia Green Award of Excellence and Silver Pin
Elizabeth Rehm Award of Excellence and Silver Pin
David Melton Award of Excellence and Silver Pin
Jarvis Bailey Award of Distinction and Starfish Pin
Jannan Holmes Award of Distinction and Starfish Pin
On behalf of the school division, Mr. Russ expressed appreciation to Board members and Dr. Melton
for continuing and unwavering support for our students, our school system and our community.
Mrs. Nancy Woodward announced that from August 2014 through June 2015 the Head Start
community and the nation will celebrate the commitment of giving the most vulnerable children a
window of opportunity to participate in quality education through the Head Start program. Mrs.
Woodward noted that the Head Start program begin in 1965 and is celebrating its 50th anniversary
this year. Mrs. Woodward shared background information on the history of the Head Start program
both nationally and locally.
Mrs. Marjorie Tankersley, Principal of Hugh Mercer Elementary School, introduced the following
second grade students who were winners in the Pumpkin Fun Run:
Addyson Hough First Place – Girls
Ja’Den McKoy First Place – Boys
Sophia Coulon Second Place – Girls
McLane Maynard Second Place – Boys
Mr. Matthew Terry, Principal of Lafayette Upper Elementary School, introduced the following
students who have been elected as SCA Officers for the 2014-2015 school year:
Kamrie Nance Historian
Jeremy Rodgers Treasurer
Lola Martinelli-Guzman Secretary
Grace Maynard Vice-President
Joseph Hardy (not present) President
Celissa Samora-Nixon Member-At-Large Historian
Jania Eura (not present) Member-At-Large Treasurer
Christian Womack Member-At-Large Secretary
Nichelas Johnson (not present) Member-At-Large Vice-President
Katie Fidler (not present) Member-At-Large President
Mr. Terry expressed appreciation to SCA sponsors Clintina Hankerson and Samantha Killion and to
Ms. Jannan Holmes who was Guest of Honor at the SCA Installation of Officers Ceremony.
Mr. Terry also recognized the following winners of Lafayette’s Pumpkin Fun Run:
Third Grade
Nathan Scharf Second Place – Boys
Blake Morin First Place - Boys
Carley Coghill Second Place – Girls
Cecilia Lucas (not present) First Place – Girls
Fourth Grade
Zachary Horn Second Place – Boys
Jack Bowles First Place – Boys
Jillian Battista (not present) Second Place – Girls
Sarah Rigual First Place – Girls
Fifth Grade
Joe Hardy (not present) Second Place – Boys
Jayden Williams (not present) First Place – Boys
Grace Maynard Second Place – Girls
Brianna Denson First Place – Girls
Dr. Tim Duffy, Assistant Principal of Walker-Grant Middle School, recognized the following
students who were new inductees into the James Farmer Scholars program for the 2014-2015 school
year:
Kaison Barnett Brianna Brooks
David Brooks Jadia Brown (not present)
Rah’Kel Callahan Lareek Catlett
Martin Kawa Janine Myles-Mills
Indiya Green (not present) Rose Zheng
Rahkiya Lane Francisco Hilario-Morales (not present)
Reyonce Turner (not present)
Dr. Duffy expressed appreciation to James Farmer Scholars sponsor, Mrs. Demetrice Silver.
Dr. Duffy also introduced the following students who have been elected as SCA Officers for the
2014-2015 school year at Walker-Grant Middle School:
Brianna Brooks Historian
Nancy Tran Treasurer
Tynecia Greene Secretary
Malik Johnson Vice-President
Anna Slominski President
14-15-76: CONSENT AGENDA. The following items were included on the consent agenda:
Head Start Approvals – A recommendation was made that the School Board approve the
proposed revisions to the Field Trip Policy, Short Term Exclusion Policy, and Student
Attendance Policy and Procedures for Head Start.
2014-2015 Supplemental Appropriations/Revisions – Title I – A recommendation was made
that the School Board approve the grant Fund 211 award to the Fredericksburg City Public
Schools Title I program in the amount of $44,845, and request that the Fredericksburg City
Council complete the supplemental appropriation process.
2014-2015 Supplemental Appropriations/Revisions – Title VI-B – A recommendation was
made that the School Board approve the grand Fund 211 award to the Fredericksburg City
Public Schools Title VI-B program in the amount of $117,877.48, and request that the
Fredericksburg City Council complete the supplemental appropriation process.
On behalf of the Superintendent, Mrs. Catlett recommended approval of the items which were
included on the consent agenda. A motion to approve the recommendation was made by Mrs. Green,
seconded by Mrs. Rehm, and unanimously approved. Copies of the consent agenda items are
attached to the minutes.
14-15-77: PERSONNEL MATTERS. On behalf of the Superintendent, Mrs. Catlett recommended
approval of the personnel list as distributed. A motion to approve the recommendation was made by
Mrs. Green, seconded by Mrs. Rehm, and unanimously approved by a roll call vote. A copy of the
personnel list is attached to the minutes.
14-15-78: INSTRUCTIONAL PRESENTATION – S.T.E.M. AT HUGH MERCER. Hugh Mercer
Elementary School Principal Marjorie Tankersley and Assistant Principals Sandra Gillenwater and
Barbara Donaldson shared information regarding the S.T.E.M. program at Hugh Mercer. This
program focuses on science, technology, engineering, and math and provides a hand-on approach for
instruction in these programs at the elementary school. Mrs. Tankersley commented that S.T.E.M.
was included as one of the instructional initiatives during the 2013-2014 school year and an after-
school program was started for the second grade. The administration began creating an interest in
S.T.E.M. at the grassroots by using faculty meetings to discuss S.T.E.M. research and the
relationship between S.T.E.M. engagement and achievement. Teachers are expected to introduce a
S.T.E.M. activity once a month in their class. Mrs. Gillenwater shared an overview of some of the
activities which were sponsored throughout the year including S.T.E.M. night and the after-school
S.T.E.M. Club. Grants for the program were received from Mary Washington Healthcare,
Community Foundation, and the George Irby Incentive Award. A S.T.E.M teacher was employed
and the class is now a part of the elementary school’s eight-day rotation schedule. Mrs. Donaldson
provided a briefing on the S.T.E.M. Camp which was held last summer including requirements for
participation. Hugh Mercer participated in Fred Tech’s S.T.E.M. 16 Summit at the University of
Mary Washington and the Museum of Marine Corps Technology Day. Mrs. Donaldson expressed
congratulations to Mrs. Lewis, the S.T.E.M. teacher and Hugh Mercer for selection as one of three
elementary schools in Virginia to participate in the 2014-2015 Science Through an Interdisciplinary
Approach: Life and Earth Science Institute which is sponsored by the Virginia Department of
Education. The school will receive resources that can be used to improve and expand the S.T.E.M.
Club. Mrs. Donaldson stated that the next steps are to increase the money sources through grants to
fund the program and to serve more children. Some of the challenges will be to increase money
sources through grants, expand students’ awareness of S.T.E.M. careers, serve more children, create
more school-business partnerships, expand students’ understanding of S.T.E.M. and its relationship
to the global economy and to evolve to S.T.E.A.M. (Science, Technology, Engineering, Art, and
Math.) Mrs. Tankersley announced that a partnership has been established with the University of
Mary Washington which will provide materials and supplies for a S.T.E.M. lab at the elementary
school. Mrs. Miller-Richards commended the elementary school for instituting this impressive
program.
14-15-79: FINANCIAL REPORT. Chief Financial Officer David Baker provided the Board with
the year-to-date summary report on General/Operational (Fund 205) and Special Revenues/Grants
(Fund 211) Expenditures and Revenues as of September 30, 2014. Mr. Baker reported that some
reversals are included in the report. Some of the variances are due to the fact that the fund balance
has not yet been appropriated. There are no budgetary concerns for the current year.
14-15-80: OLD BUSINESS. The following items of old business were discussed:
American Education Week – November 17-21, 2014 – Ms. Holmes noted that American
Education Week will be observed on November 17-21, 2014. The Board and administration
acknowledged continued support for the teachers and all staff members throughout the school
division.
VSBA Annual Conference – Board members were reminded that the VSBA Annual Conference
will be held in Williamsburg on November 19-21, 2014. All Board members are planning to
attend. Mrs. Catlett noted that Fredericksburg City Schools will be sharing a presentation on the
new summer school program.
School Board Retreat – Board members were informed that the School Board retreat will be held
on Friday, January 30. The retreat will be held in Charlottesville.
14-15-81: GOOD OF THE ORDER. The following comment was made under “Good of the Order:”
On behalf of the Board, Ms. Holmes extended congratulations to the Head Start program on its
50th anniversary.
14-15-82: ADJOURNMENT. There being no further business to conduct at this regular meeting of
the Fredericksburg City School Board for November 3, 2014, the meeting was adjourned at 8:34 p.m.
on a motion by Mrs. Miller-Richards, seconded by Ms. Kay, and unanimously approved.
Jannan W. Holmes, Chairperson Deborah B. Wright
Fredericksburg City School Board Clerk of the Board
MOTION: Mrs. Green
SECOND: Rev. Bailey
CERTIFICATE OF CLOSED MEETING
14-15-5
WHEREAS, the Fredericksburg City School Board has convened a closed meeting on
this date pursuant to an affirmative recorded vote and in accordance with the provisions of the
Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3711(A) of the Code of Virginia requires a certification by this
School Board that such closed meeting was conducted in conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Fredericksburg City School Board
hereby certifies that, to the best of each member's knowledge, (i) only public business matters
lawfully exempted from open meeting requirements by Virginia law were discussed in the
closed meeting to which this certification applies, and (ii) only such public business matters as
were identified in the motion convening the closed meeting were heard, discussed or considered.
VOTE:
AYES: 6
NAYS: 0
ABSENT: 0
Clerk of Fredericksburg City School Board
November 3, 2014
Meeting Date
SCHOOL BOARD AGENDA ITEM
MEETING DATE: December 1, 2014 AGENDA ITEM NO. VIII-A-2
AGENDA:
Consent Action
Information
STAFF CONTACT PERSON: Dr. David Melton
SUBJECT: TRIP REQUEST - JAMES MONROE HIGH SCHOOL
INTRODUCTION AND BACKGROUND INFORMATION:
The James Monroe High School Global Citizens Club partners with Education First Tours to provide students with an opportunity to travel abroad for educational purposes. A trip to Costa Rica is being proposed for
the Board’s approval. The tour Costa Rica: Coast to Coast is being planned for Spring Break 2016. Students will
travel with tour leader and JMHS Spanish teacher, Shamus Gordon, to Costa Rica.
A description of each trip and the daily itinerary are attached for the Board’s review.
RATIONALE FOR RECOMMENDATION:
The Superintendent believes the requested trip has great value for our students. The students will be
exposed to diverse ecological systems in support of biology studies, as well as have the opportunity to utilize Spanish to communicate with native speakers. Students will visit 11 different habitats in five National Parks,
learning about Costa Rica’s conservation practices and flourishing ecotourism. While visiting local villages and
schools, students will be able to see and appreciate different ways of life. All of these activities will add to their
cultural experiences and awareness, while supporting the Fredericksburg City Public Schools’ Mission Statement.
SUPERINTENDENT'S RECOMMENDATION:
The Superintendent recommends that the School Board approve the 2016 trip to Costa Rica for James
Monroe High School students.
ATTACHMENT: Proposed Trip Itinerary Parent and Student Handbook
Global Citizens: Sample Itinerary for excursion to Costa Rica Spring 2016
Day 1: Fly to Costa Rica
Meet your Tour Director at the airport in San Jose
Day 2: San José • Tortuguero
Travel via Braulio Carrillo National Park
Travel by boat to Tortuguero
Enjoy free time in Tortuguero Village
Day 3: Tortuguero
Enjoy a boat ride through the Tortuguero canals
Visit Tortuguero National Park
Day 4: Sarapiqui
Sarapiquí canopy tour
Day 5: Arenal region
Whitewater rafting
Day 6: Arenal region
Enjoy a kayaking trip on Lake Arenal
Visit La Fortuna Waterfall
Day 7: Guanacaste
Visit Rincón de la Vieja National Park
Travel to Guanacaste
Day 8: Guanacaste
Enjoy a free day on the beach
Day 9: Depart for home
1
Global Citizens: JM in Costa Rica
Parent and Student Handbook
Pre-Tour
1. Payment & Fundraising
2. Know Before You Go
3. Trip Prep & Packing
4. Academics
On Tour
1. Money
2. Security & Safety
3. Travelling Tips, Flying, and Health
4. Remembering Your Travels
5. Communication with Home
6. Country-Specific Information
7. Student Code of Conduct & Disciplinary Action
Post Tour
1. What Did You Learn?
2
Pre-Tour
Payment & Fundraising
Our travel provider, EF has a very user-friendly website and payment system. Still, if you have
any questions or concerns, ask your tour leader/chaperone for help. Your tour leader has
some direct contacts with EF to troubleshoot more aggressively.
Fundraising: Your tour leader may organize several fundraisers to help you earn some money
toward your tour. These may help you cover the cost of tips for your guides and drivers, but
unless you work really hard, do not expect to cover the cost of your trip through school
fundraisers.
How can I fundraise to cover a sizeable chunk of the cost? Glad you asked- you’ll have to be
really grown up and work for it. Mow yards, babysit, get a job, shovel snow, rake
leaves...basically, you have to spend some time doing some not fun things to go on a really
awesome once-in-a-life trip and do some fun things.
Traveler’s Insurance
We strongly encourage all travelers to purchase traveler’s insurance. EF offers insurance for
$145; traveler’s insurance is also available through most home and auto insurance companies.
Traveler’s Insurance usually covers the replacement of baggage, emergency expenses
including transportation of family to the destination country and medical expenses in the
destination country.
3
Know Before You Go- Learn About Your Destination!
To get the most out of your tour, your teacher/chaperone has designed several required
activities to help you get the most out of your trip. These activities will help you learn about
the culture, sites, language, history, and other aspects of your trip.
Chaperones may offer an alternative activity in the event of a scheduling conflict at his or her
discretion. Use the space below to make notes about upcoming tour meetings and activities:
Date, Time, Place: Meeting/Activity Agenda:
Guidebooks: A travel guide can be a useful to help you learn about the culture, sites, customs,
and logistical parts of your trip. If you do buy one, make sure to read the applicable parts
before you depart- you probably won’t read it while on tour. Note: Frommer’s has posted
much of its content online for you to read beforehand. Travel blogs and websites are also
interesting ways to learn before you go.
4
Packing
Carry on your person (in zipper pockets where possible):
Passport (be careful not to set it down somewhere; I will hold a copy)
Copies of hotel and flight info (I will provide copies)
Money
Credit cards/ATM cards, travelers checks
Watch and glasses (including sunglasses if you wear them)
Comfortable walking shoes
I also recommend getting a hidey pouch like the type that goes around the neck and under the shirt. This will prevent pick-pockets and will provide a safe place to store your passport, cards, and extra cash.
Carry-on luggage (a small backpack or messenger bag is recommended, pack lightly (less than 17 lbs for the
flight, even less for touring), we’ll be walking miles):
Medications
Hand sanitizer
Camera, charger, extra batteries, film
Once out of airport, water. We’ll do lots of walking, stay hydrated!
Books, magazines, travel guide, playing cards, copies of travel guides
Journal & pen- it’s good to make notes about things each evening or during the trip
Rain jacket
Toilet paper- some public restrooms do not provide
For flight: a complete change of clothes (in case luggage is lost), toothbrush, and toothpaste
Earplugs/eye mask for sleeping on flight
Snacks- high protein, low sugar (granola bars, nuts, etc.)
DO NOT PUT IN CARRY ON:
o Liquids. If you must take liquids in your carry-on luggage, make sure you conform to the 3-1-1
rule: 3 oz containers in a clear 1 quart bag
o Sharp things or anything construed as dangerous
o You may only have beverages purchased past security once in the airport.
5
Checked baggage/suitcase (more than 45 lbs and they’ll charge you extra):
Label your luggage with your name, address, and telephone numbers
Clothing. Pack lightly. I like to bring an extra pair of comfy walking shoes in case mine get wet from
rain. No need to bring heels, flip-flops, or your reading slippers. Weather in Costa Rica is hot and
tropical. So in April, that means be prepared for anything. Bring mostly pants and a couple pairs of
shorts if you are that type of person. Make sure you bring at least one medium weight jacket and
some long sleeve shirts (that way you can “layer”).
Washcloth – hotels often do not provide
Travel clock or cell phone to set an alarm
Electricity converter– I have a backup students may use to charge cameras, phones, etc.
Cosmetics/toiletries/sunscreen (small sizes; all liquid in plastic bottles & then all bottles in sealed
plastic bag)
Sunscreen
Leave extra room in your checked baggage in case you decide on souvenirs
DO NOT PACK:
Keys
Anything expensive- jewelry, electronics, anything you can’t afford to live without
Large sums of money
Phone- students may bring phones if they absolutely must. I will have one they can use to call home a couple times. They may also e-mail from my tablet.
Unnecessary food or weight
Things Mr. Gordon will pack and will let you use:
First aid kit Cell phone- for a minute or so several times Electrical converter
6
Academics
Don’t forget, you’re still a student! If you miss class time because of your trip, you are
responsible for making up all missing work! A couple ideas:
a. Make arrangements with your teachers to get all your work before you leave.
b. If possible, ask them to provide you work in advance so you can catch up before you
leave.
c. If you plan to catch up on tour, you’re already behind. While you might be tempted to
bring a textbook on your trip to catch up on work, experience tells me you won’t use it.
Leave your work at home, save the weight for something you’ll use.
d. Come back from tour and make sure you’re caught up. If not, make arrangements to
come before or afterschool.
7
On Tour
Money:
Exchanging money: Exchange your money into Colones. Dollars are accepted in many places.
Exchange most at the airport or first bank you stop at. Do not put yourself in a position to
have to exchange money every day or so- it’s annoying!
Tipping: Tipping is not customary in most countries. In some places, if you received good
service, you simply leave your change, but its not expected.
Using cards: Credit & ATM: You may have some difficulty using a credit card that doesn’t have
“the chip.” You should still be able to use your card in most places though, especially tourist
locations. (Verify this) Make sure you notify your bank or credit card company of where
exactly you plan to travel so they don’t put a stop on your transactions.
Carrying cash: Plan to carry no more than about US $400 at a time so if you lose your wallet or
get pickpocketed, you don’t lose too much. You can take out more from an ATM when the
time comes. Parents: I will hold cash or ATM cards for students if you prefer.
Plan to spend at least $40/day (about $500 total). If you would like me to hold a sealed
envelope for your student to give them half of their cash half way through the trip, I will.
Security & Safety:
8
Be aware of your surroundings. Watch your belongings and the belongings of the
group. Watch out for each other. Pickpockets can be
creative in making diversions or sneaking up behind people to get things out of bags.
Do not go anywhere alone. Stay with the group & with your buddy.
Do not flash expensive things or lots of money. This is a way of broadcasting: “I’m a rich American, take my stuff!”
I will provide copies of our hotel list and flight itinerary in case you get separated.
Travelling Tips
Flying Tips: Wear comfortable clothing
Walk around, we have a long flight, it will help with circulation
Try to sleep. We will hit the ground running (well I guess technically rolling, on plane wheels). In fact, we may not even check in to our hotel before we start site-seeing.
Try to be respectful of other travelers and be polite. Be respectful of other cultures.
You will stick out as a tourist. That said; try not to perpetuate the stereotype of the loud, disrespectful American.
9
Staying healthy & fit
You will experience “jet lag.” There is a big time delay and you probably won’t sleep
very well on the flight. This will mess with your internal clock and make you tired and
cranky. Some tips:
o Be positive; you’re in Costa Rica!
o Try to sleep on the plane. This means you will need to unplug from the ipod,
movies, etc. I find earplugs and an eye mask help me fall asleep.
o Stay hydrated, planes are very dry. Stay hydrated while we tour. Carry a bottle of
water and drink even if you aren’t thirsty.
o Avoid sugary and caffeinated beverages, duh.
o Eat what they serve on the plane even if you don’t like it.
o Bring some Vitamin C supplements to keep your immune system up. Wash your
hands frequently to avoid getting sick. Don’t eat off the floor even if the food has
been there only 5 seconds.
Take care of yourself- eat and drink well. We will be gone for 9 days, long enough for
you to contract something and get sick. You’ll be meeting new germs from another
continent, make sure your body is up to the task. So, eat your fruits and veggies. Avoid
lots of sugary, greasy stuff that you should avoid anyways.
Rest your body. Get to sleep early so you’re energized and refreshed the next day. This
is no time for late-night pillow fights.
We’ll walk lots and lots. I recommend stretching or yoga to avoid getting sore and stiff.
o On that note, I recommend getting in shape. Start walking, jogging, or running.
This conditioning will make it easier to endure the walking.
10
Remembering Your Travels
After your trip, you’ll want to be able to look back down the line and share your experiences.
Think of some ways you’ll keep a record of your trip: blog, journal, photographs, videos, etc.
Set this up ahead and plan time during the trip to stay caught up.
Don’t forget! At the end of it all, you’ll have to do some project, so think about what you’ll do
in advance.
Staying in touch with home
Send a postcard. Write down addresses and keep them. Our tour director can help you
figure out how to mail them.
Students may use my phone to call home several times during the trip. I advise against
bringing your personal phone. I know this is essentially like asking you to sacrifice your
first born and you’ll experience ghost limb syndrome. Walking around with your phone,
texting, etc. is broadcasting that you’re a “wealthy American” and therefore a target.
Students may send e-mails from the hotel computers and in a pinch from my tablet.
Homesickness: In the event a student falls homesick, I will take the following “tough
love” approach:
o Students will not be permitted to call home (this usually makes things worse)
o Students must continue to participate in group activities
o I will do my best to make sure students’ privacy on the matter is protected. I will
notify parents so they are aware.
TELEPHONE
Reminder: Costa Rica is on Central Time, so no big time differences from home.
11
Costa Rica-Specific Travelling
While we need to be polite, sometimes in big cities it is necessary to “get out there” for example to
cross the street. Find the balance between being assertive and being polite.
Don’t drink tap water. Drink bottled.
Look at, but don’t touch wildlife.
12
Code of Conduct
1. This is your trip, but to make sure we have fun and do so safely you must respect and abide by my
rules. Additionally, you must listen to and follow any requests made by the tour director and other
chaperones.
2. Do not go anywhere alone. That means bathroom, lobby, or North Korea. We have plenty of adult
chaperones who can escort you to where you need to go. If we have free time, for example, in a gift
shop, and you need to use the restroom, let me know first and I will tell you where to meet us. No
“John Wayning” it.
3. We will be flying times and will be taking lots of buses and public transport. Stay with your bags at all
times.
4. Be early! Don’t be on time, be early. Your time is not more valuable than anyone else’s. If you are late
once, you will be warned. Late twice, I will call you out publically. Late three times and you will lose
independence and decision making privileges.
5. Curfew: 10 PM. Be in your room at 10. I will provide you with room telephone numbers for other
chaperones if you need something after then. I will tape doors and set booby traps. Lights out at
10:30. You will need to rest, we have a busy trip. Set an alarm and be in control of your own destiny. I
will wake you up at a time recommended by our tour director. I will come back. It will be more
pleasant when I come back if you are awake.
6. If I or another chaperone asks permission to enter your room, you must grant access. You may not
block the door or otherwise impede our access to the room.
7. Students must attend all group activities. No, you may not wait in the bus, at the hotel, or chill on a
bench while we are off doing something. You must participate and you must like it.
8. In the event of illness, I will notify parents. If emergency treatment is necessary we will follow EF’s
guidelines to secure treatment, arrange transportation, etc.
9. Consumption of any restricted substances is strictly prohibited. This includes, but is not limited to
tobacco/cigarettes, alcohol, illegal drugs (including some mushrooms from some Scottish highlander
you met). Students found in possession or under the influence of any restricted substances will be sent
home immediately at the expense of the parents.
10. I will not dispense any medication to students. I generally carry for my use Ibuprofen, Pepto or other
tummy aid, allergy medicine, and vitamin c supplement such as the little “cough drops.” If you would
like to have access to these miracles of the pharmaceutical revolution, bring it yourself.
11. All school rules are in effect during this trip and are punishable by school administrators. Refer to the
student handbook for a complete list of school rules. Depending on the severity, students may be sent
home at my discretion and at the expense of the parents (for fighting, bullying, or harassment, for
example)
12. In the event of a conflict between roommates, other tour participants, or locals, students must notify a
chaperone immediately.
13. Be mindful and careful.
13
Student Packing Agreement:
I, __________________________, (student) understand that I am responsible for packing appropriate and
sufficient belongings to have an enjoyable and comfortable experience.
________________________ _________________________________ ____________
Name Signature Date
Student Code of Conduct Agreement:
I, _______________________, (student) understand that I am expected to adhere to all school rules and tour
rules as set forth in the JMHS Student handbook, chaperones, and tour directors. Additionally, I promise to
practice good common sense, cultural sensitivity, and maintain a positive outlook.
________________________ _________________________________
Name Signature
Parent/Student Code of Conduct Agreement:
I, _______________________________, understand that my student is expected to adhere to all school rules
and tour rules as set forth in the JMHS Student handbook, chaperones, and tour directors. I understand that
any infringement of these rules and policies may be grounds for dismissal from the trip and a return flight
home at my expense. Less severe infractions may result in disciplinary action by school administrators upon
returning home.
________________________ _________________________________
Parent Name Signature
Student Medical Care Consent:
I, _______________________________, give permission to the trip leader and EF Tours permission to secure medical
treatment for my student ______________________________ . Additionally, __________________ may dispense the
following medications to my student for the following chronic conditions.
Medication: Condition:
Please list any other medical conditions your trip leader should be aware of (allergies, diabetes, etc.):
________________________ _________________________________
Parent Name Signature
SCHOOL BOARD AGENDA ITEM
MEETING DATE: December 1, 2014 AGENDA ITEM NO. VIII-B-3
AGENDA:
Consent Action
Information
STAFF CONTACT PERSON: John B. Gordon III
SUBJECT: ADOPTION OF THE CAPITAL IMPROVEMENTS PLAN FOR 2016-2020
INTRODUCTION:
Each year the School Board must review and adopt the Capital Improvements Plan for the school division. This plan covers projects for fiscal years 2016-2020.
.
SUPERINTENDENT’S RECOMMENDATION:
The Superintendent recommends that the School Board adopt the Capital Improvements Plan as attached for
the years 2016-2020.
ATTACHMENT:
Capital Improvements Plan 2016-2020
2015-2016
Capital Improvements Plan
FY 2016
1- School Buses (3) 270,000$
2- Computer Technology 275,000$
3- FCPS- Carpet 25,000$
4- FCPS Roof Repairs 15,000$
5- Equipment Replacement 30,000$
6- OW-G Repl. Arch./Eng 1,200,000$
total 1,815,000$
2016- 2017
FY 2017
1- School Buses (2) 180,000$
2- Computer Technology 325,000$
3- FCPS- Carpet 25,000$
4- FCPS Roof Repairs 15,000$
5- Equipment Replacement 40,000$
6- OW-G Replacement-Phase I** 5,650,000$
total 6,235,000$
2017-2018
FY 2018
1- School Buses (2) 185,000$
2- Computer Technology 325,000$
3- FCPS- Carpet 25,000$
4- FCPS Roof Repairs 15,000$
5- Equipment Replacement 50,000$
6- OW-G Replacement-Phase II** 5,650,000$
total 6,250,000$
Fredericksburg City Public Schools
Capital Improvements Plan 2016-2020
2018-2019
FY 2019
1- School Buses (2) 185,000$
2- Computer Technology 325,000$
3- FCPS- Carpet 25,000$
4- FCPS Roof Repairs 15,000$
5- Equipment Replacement 50,000$
6- W-G Roof Replacement 1,200,000$
total 1,800,000$
2019-2020
FY 2020
1- School Buses (2) 185,000$
2- Computer Technology 325,000$
3- FCPS- Carpet 25,000$
4- FCPS Roof Repairs 15,000$
5- Equipment Replacement 50,000$
total 600,000$
**Does not include possible tax credits
OW-G total renovation =$12.5 million divided
into architectural study and two phases
SCHOOL BOARD AGENDA ITEM
MEETING DATE: December 1, 2014 AGENDA ITEM NO. VIII-D-2
AGENDA:
Consent
Action
Information
STAFF CONTACT PERSON: David Baker
SUBJECT: POLICY MANUAL REVIEW
INTRODUCTION AND BACKGROUND INFORMATION:
Establishing policy is at the heart of the responsibilities of the Fredericksburg City
School Board. When policies are clear, well documented and well organized in an easily
accessible form, the task of carrying out these policies by school administrators, staff and the
School Board is made much easier. Policies also need to be accessible and understandable for
the public.
Policy development is an ongoing process. New issues, needs, laws, and problems
require the development of new policies and the revision of existing policies.
The policies of the Fredericksburg City School Board are organized using the
classification system created by the National School Boards Association and utilized by the
Virginia School Boards Association. There are twelve major categories in this classification, and
each category is assigned a letter of the alphabet. The next categories to be reviewed are:
E – Support Services
F – Facilities Development
Section E of the FCPS Policy Manual covers a wide variety of topics under the heading
“Support Services”. Policies concerning crisis management, buildings and grounds inspections,
reporting hazards, viral infections, threat assessment, first aid, safety drills, school closings,
buildings and grounds management, vandalism, bomb threats, transportation and food services
may be found in this section of the manual.
Section F of the FCPS Policy Manual covers topics related to facilities.
The following links are provided for Section E and Section F of the online version of the
FCPS Policy Manual:
Section E - http://www.cityschools.com/upload/PolicyRegsManual/index.php?path=Section+E/
Section F - http://www.cityschools.com/upload/PolicyRegsManual/index.php?path=Section+F/